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HomeMy WebLinkAbout06/06/1988 /' . . . . TOWN OF NmCASTLE General Purpose & Administration Committee JUNE 6, 1988 ROLL CALL PUBLIC HEARINGS Minutes of a regular meeting of the General Purpose & Administration Committee, held on Monday, JUne 6, 1988, in Court Room '2. present Were: Mayor J. Winters (at 9:35) Councillor A. Cowman Councillor D. Hamre Councillor M. Hubbard Councillor H. MCKnight Councillor F. stapleton Councillor A. Wotten Also Present: Chief Administrative Officer, L. Kotseff TOwn Clerk, D. W. oakes Treasurer, J. Blanchard Director of planning, F. Wu Director of PUblic Works, W. Evans Director of Community Services, J. Caruana Fire Chief, J. Aldridge Deputy Clerk, P. Barrie Councillor Hubbard chaired this portion of the meeting. Removal of "Holding Symbol" to Implement Land Division Application LD131/88, Part Lot 35, Concession 2, Darlington - Severance Adjacent to plan lOM-78l - Kingsberry properties. The Chairman gave notice that the Council of the Corporation of the Town of Newcastle will consider passing an amending by-law under Section 35 of The Planning Act to remove the Holding provision from lands within Part of LOt 35, Concession 2, former TOwnship of Darlington, from "Holding - Urban Residential Type One ((H) Rl)" to "Urban Residential Type One (Rl)" not earlier than its General purpose and Administration Committee Meeting of June 6, 1988, and consider passing a by-law not earlier than June 13, 1988. The Chairman asked if speak to this matter. amendment. there were any persons present wishing to NO one indicated a desire to speak to this The Chairman concluded this portion of the public meeting. ********************************************************** . . r . . G.P.A. Minutes PUBLIC HEARINGS - 2 - June 6, 1988 Proposed Zoning By-law Amendment and Official Plan Amendment, Part Lots 29/30, COncession 10, former TOwnship of Clarke - 10, former TOwnship of Clarke - Canada BUilding Material The Chairman announced the purpose of the public meeting. As required under the new Planning Act (Section 34(12)), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lots 29/30/31, COncession 10, former Township of Clarke. The Chairman asked <if speak to this matter. to this amendment. there were any persons present wishing to Several people indicated a desire to speak Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: (a) Public Notice was mailed to property owners within 120m of the subject property on May 6, 1988; (b) Notice of the Public Meeting was posted on the property by May 6, 1988; (c) The Notice complies with the regulations under The Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The purpose and effect of the applications is to permit the development of a gravel pit. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the chair. The Chairman announced that COmmittee would now hear from Objectors, first explaining that COuncil wishes input prior to a final decision. Mrs. G. Haskins, R.R. #5, Bowmanville, Ontario, LIC 3K6, stated several reasons why she is in opposition to the amendments; namely, the increase in the already large volume of truck traffic, the noise that will be generated in the area, and the safety of the motorists travelling Road 20. She quoted statistics demonstrating the high amount of motor vehicle accidents that have taken place in the last six months on Regional Road 20. . . . . G.P.A. Minutes PUBLIC HEARINGS - 3 - June 6, 1988 Mr. Bill Longworth, 159 Spirea Court, Oshawa, Ontario, LlG 6S8, made several requests if the amendments are passed. These requests included the planting of trees along the side of the Concession Road, berms being created along the Concession Road, the pit being set back from the road, trucks not being allowed on Concession Road 10, hours of operation at the pit being limited, and appropriate dust controls being implemented. Mr. David Shankland, R. R. i5, Bowmanville, Ontario, LlC 3K6, indicated that he has the same concerns as Mrs. Haskins with this application. He also indicated that there are numerous school buses on the road and that with the speed the trucks travel, the childrens' safety is in danger. No one spoke in support of the proposed amendments. Mr. Glenn Herrington, Herrington & Hoyle Limited, 10 washington street, Markham, Ontario, L3P 2R2, appeared on behalf of Canada Building Materials. He indicated that Canada Building Materials would be willing to meet with the area residents in order to alleviate some of their concerns. Mr. Herrington noted that the site plan will address such items as environmental concerns, dust control, and setbacks. He indicated that access from the pit is only going to be onto Regional Road 20, and he also indicated that Canadian Building Materials will consider their hours of operation. The Chairman concluded this portion of the public meeting. ********************************************************** proposed Zoning By-law Amendment, part of Lot 34, Concession 2, former Township of Darlington - W. E. Roth Construction The Chairman announced the purpose of the public meeting. As required under the new Planning Act (Section 34(12)), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 34, Concession 2, former Township of Darlington. The Chairman asked if speak to this matter. to this amendment. there were any persons present wishing to One person indicated a desire to speak Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) public Notice was mailed to property owners within 120m of the subject property on May 5, 1988; b) Notice of the Public Meeting was posted on the property by May 5, 1988; c) The Notice complies with the regulations under the Planning Act. G.P.A. Minutes . PUBLIC HEARINGS . 4l , . - 4 - June 6, 1988 The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The purpose and effect of the rezoning application is to permit the operation of a veterinary clinic. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Mr. Robert Lacroix, 54 Cherry Blossom Crescent, Bowmanville, LIC 4A6, is of the opinion that there are ample veterinary clinics in the area and, therefore, there is no need for another one. Mr. Lacroix is concerned about the noise level of the veterinary clinic if animals are allowed to stay overnight. No one spoke in support of the application. Mr. Berk, Agent for W. E. Roth Construction, indicated that the applicant has no intention of keeping animals overnight at the clinic. He stated that the building will have better-than- average insulation installed to ensure that the sounds of the animals will not be heard. The Chairman concluded this portion of the public meeting. ********************************************************** proposed Zoning By-law Amendment and Neighbourhood Development Plan Amendment, to change the zoning and Neighbourhood Development plan Designation, of a 2,165.35 sq. m parcel of land from "Holding - Urban Residential Type one ((H) Rl)" and "Residential" to "Special Purpose Commercial (C5)" Zoning and "Special Commercial" designation - Ken Simard The Chairman announced the purpose of the public meeting. As required under the new planning Act (Section 34(12)), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment and Neighbourhood Development plan Amendment. The Chairman asked if speak to this matter. amendments. there were any persons present wishing to No one indicated a desire to speak to the G.P.A. Minutes . PUBLIC HEARINGS . . . - 5 - June 6, 1988 Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the the subject property on May 5, 1988; b) Notice of the public Meeting was posted on the property by May 5, 1988; c) The Notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The purpose and effect of the applications is to permit the development of the subject lands in conjunction with lands fronting Highway #2 for a Motor Vehicle Dealership. No one spoke in opposition to or in support of the proposed zoning by-law amendment. Mr. Ken Simard, 496 Taunton Road East, OShawa, Ontario, LIH 7K5, was present to answer questions from the Committee. He indicated that he is not in a position to support the recommendations in the Report PD-126-88 as they relate to the fencing requirements. The Chairman concluded this portion of the public meeting. ********************************************************** proposed Zoning By-law Amendment, Part LOt 25, Concession 1, former TOwnship of Clarke - E. Vandewalker. The Chairman announced the purpose of the public meeting. As required under the new Planning Act (Section 34(12)), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for part LOt 25, Concession 1, former Township of Clarke. The Chairman asked if speak to this matter. this amendment. there were any persons present wishing to Two persons indicated a desire to speak to G.P.A. Minutes . PllBLIC BEARINGS . . - - 6 - June 6, 1988 Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) Public Notice was mailed to property owners witihin 120m of the subject property on May 5, 1988; b) Notice of the Public Meeting was posted on the property by May 5, 1988; c) The NOtice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The purpose and effect of the zoning application is to permit the use of a trailer park with year-round accommodations. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Mr. E. Mostert, R.R. i2, Newcastle, Ontario, LOA lBO, questioned the septic system to be used in the development and the development's proximity to Graham Creek. Mr. Mostert indicated that he would like the applicant to have an opportunity to rectify the problems. Mr. Bill Cramer, on behalf of Foster indicated the same objections as Mr. relating to environmental concerns. holdings. Creek Developments, Mostert; basically, This site abuts Foster Creek's No one spoke in support of the amendment. Mr. E. vandewalker, 152 Oonlin Road East, Oshawa, Ontario, L1H 7K5, indicated that he is presently dealing with the agencies involved and attempting to satisfy all of their concerns. He stated that the creek is 10 to 12 feet lower than his property so there is no problem with flooding. The conservation authority has been on the property and installed proper erosion control measures. Mr. Vandewalker indicated that all of the trailers are now on holding tanks and septic beds. Reserve tanks are in place and he has never had an overflow. Sewer, water, electricity and telephone have been installed at each site. . . . . G.P.A. Minutes DELEGATIONS Recess - 7 - JUne 6, 1988 Dr. E. J. Pinto, P.O. Box 93, Bowmanville, LIC 3K3, addressed the Committee regarding Report PD-122-88. He indicated that the concerns he first raised with Committee on March 21, 1988, have still not been addressed. He offered four suggestions for the Committee's consideration. Mr. Keith W. Phillips, R.R. i2, Bowmanville, Ontario, LIC 3K3, expressed his concerns over the Town's plans not being modified when an established residential community already existed at the time of passing of By-law 84-63. For the future, Mr. Phillips requested further residential expansion, a quiescent 500 foot park barrier between the residential and the industrial user and immediate need for speed and heavy truck control on Solina Road South. Resolution iGPA-381-88 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the Committee recess for 10 minutes. "CARRIED" The Committee reconvened at 11:27 a.m. PLANNING & DEVELOPMENT Resolution iGPA-382-88 O.P.A. Respecting ~loved by Councillor Hamre, seconded by Councillor Stapleton Farm Consolidation policies 1. THAT Report PD-113-88 be received; and 60.30.1. Water supply System For Newtonville 35.23.102. 2. THAT the Commissioner of Planning of the Region of Durham be advised that the Town of Newcastle concurs with the proposed amendment to the Durham Regional Official Plan as contained in Appendix I of the Region's Commissioner's Report 87-130; and 3. THAT a copy of Report PD-113-88 be forwarded to the Region. I'CARRIEDn Resolution iGPA-383-88 Moved by Councillor Hamre, seconded by Councillor stapleton 1. THAT Report PD-114-88 be received; and 2. THAT the Region of Durham be advised that the Town of Newcastle is not in favour of allowing water service connection to existing homes along Highway No. 2 between Newcastle Village and Newtonville and further that the Town confirm its previous position that the Newtonville Development plan be utilized as basis for an amendment to the Durham Regional Official Plan; and 3. THAT a copy of Report PD-114-88 be forwarded to the Region. "CARRIED AS AMENDED" '. . . . G.P.A. Minutes - 8 - June 6, 1988 PLANNING & DEVELOPMENT Delegation O.P.A. And Rezoning - Canada Building Materials 60.. 30 .189. 60.35.434. Resolution iGPA-384-88 Moved by Councillor Hamre, seconded by Oouncillor stapleton THAT the foregoing Resolution *GPA-383-88 be amended in the second paragraph by adding the following after the words Newcastle village and Newtonville: "save and except the area along both sides of Highway No.2, to the C.P.R. Crossing." "CARRIED" Mr. Kim Osmars, Ontario Hydro, stated that he and Margaret Smith were in attendance to inform the Committee of the intention to re-locate their office. Ontario Hydro's Lakeshore Area runs from Oshawa easterly to Brighton and north as far as port Perry. They are attempting to amalgamate their Oobourg and Newcastle offices into one central office. Miss Smith indicated that the studies carried out by Ontario Hydro include four components, however, today she was dealing only with the component of Oommunity Impact. She distributed to the Oommittee the results of the Employees' Survey information package. This Survey indicated that the maximum number of people who would move from the Town of Newcastle is 33. Miss Smith asked the Committee if she could obtain information on the community. Resolution *GPA-385-88 Moved by Councillor Hamre, seconded by Oouncillor Wotten 1. THAT Report PD-1l5-88 be received; and 2. THAT the applications to amend the Durham Regional Official Plan and the Town of Newcastle Oomprehensive Zoning By-law 84-63, as amended, submitted by Herrington and Hoyle Limited on behalf of Canada Building Materials to develop a 83.9 hectare parcel of land for mineral aggregate extraction, located in part Lots 29, 30 and 31, Concession 10, geographic Township of Clarke, be referred back to staff for a subsequent report pending Staff's receipt of all comments from outside agencies; and 3. THAT the applicant's agent be so advised. "CARRIED AS AMENDED" G.P.A. Minutes . PLANNING & DEVELOPMENT Resolution iGPA-386-88 . . . Rezoning Applications - Freel; veltri; Christl; Keyes Sites and Structures as Having Historic or Architectural Significance 35.60.13 . - 9 - June 6, 1988 Moved by Mayor Winters, seconded by Councillor Hamre THAT the foregoing Resolution *GPA-385-88 be amended by adding a new paragraph 3 as follows: "3. THAT an update of the current aggregate activity in this area be provided to the General purpose and Administration Committee, including, but not restricted to, extraction data traffic counts, financial impacts, sterilization of land use, routing and restrictions." "CARRIED" Resolution iGPA-387-88 Moved by Councillor Hamre, seconded by COuncillor Wotten THAT Resolution iGPA-385-88 be further amended by adding a new paragraph 4 as follows: "4. THAT a meeting be arranged with the area residents, the applicant, the Ministry of the Environment, the Ministry of Transportation of Ontario, the Ministry of Natural Resources, the Regional Works Department, and Town Staff, in order to address the concerns of all parties." "CARRIED" Resolution iGPA-388-88 Moved by COuncillor COwman, seconded by COuncillor Wotten 1. THAT Report PD-116-88 be received; and 2. THAT Rezoning Applications DEV 88-31, DEV 88-32, DEV 88-34, and DEV 88-37 be received and referred back to staff for processing and a subsequent report and public meeting. "CARRIEDII Resolution iGPA-389-88 Moved by COuncillor MCKnight, seconded by Councillor Hamre 1. THAT Report PD-117-88 be received; and 2. THAT the request of the Town of Newcastle Local Architectural COnservation Advisory Committee to designate as Historical Structures/Sites, those properties listed on Attachment No. 1 to Report PD-ll7-88, be approved; and G.P.A. Minutes . PLANNING & DEVELOPMENT Resolution #GPA-389-88 COnt'd . . . Request For Removal of One Foot Reserve W.J. Adams 77.2.56. Orono Heritage Conservation Districts 35.60.131. Servicing Existing Homes in courtice 35.23.103. - 10 - June 6, 198B 3. THAT the Clerk prepare, send and publish the required notices of intent pursuant to the provisions of the Heritage Act and report back to Council following the prescribed notification period; and 4. THAT the Town of Newcastle Local Architectural COnservation Advisory Committee be advised of COuncil's decision. "CARRIED" Resolution iGPA-390-88 Moved by COuncillor Hamre, seconded by Councillor Stapleton 1. THAT Report PD-IIB-8B be received; and 2. THAT the request of Mr. & Mrs. W. waive the Land Division COmmittee Reserve in Respect of the subject be approved; and J. Adams, for the Town to requirement for a One Foot severance, (LD 537/B7), 3. THAT Mr. & Mrs. W. J. Adams and the Durham Regional Land Division COmmittee be so advised. "CARRIED" Resolution #GPA-391-88 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. THAT Report PD-119-BB be received; and 2. THAT Report PD-119-88 be tabled until such time as information can be obtained for the Orono Business Improvement Area as to the process to follow for the designation of Orono as a Heritage COnservation District; and 3. THAT the Local Architectural COnservation Advisory Committee be advised of Council's decision. "CARRIED" Resolution #GPA-392-B8 Moved by Councillor Hamre, seconded by Councillor Cowman 1. THAT Report PD-120-BB be received for information; and 2. THAT a copy of Report PD-120-B8 be forwarded to the Durham Regional Planning Department. "CARRIED" G.P.A. Minutes . PLANNING & DEVELOPMENT Resolution iGPA-393-88 - 11 - June 6, 1988 International Moved by Councillor Hamre, seconded by Councillor stapleton Year of Shelter For The Homeless 1. THAT Report PD-121-88 be received; and 35.31.21. . By-law 84-63 Dr. E.J. pinto 60.35.6. . Tariff of Fees Planning & Development Applications 60.2.1. Removal of (H) Symbol - Kingsberry properties 60.35.445. . 2. THAT the following resolution be approved and forwarded to the Province of Ontario, Ministry of Government Services, and Ministry of Housing: "The Ministry of Housing of the Province of Ontario and the Ministry of Government Services are hereby requested to establish social housing as a priority use for provincially owned lands and to make these lands available at prices that will allow for their development for social housing"; and 3. THAT the Regional Municipality of Durham Non-profit Housing corporation be forwarded a copy of said resolution. "CARRIED" Resolution iGPA-394-88 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. THAT Report PD-122-88 be received for information. "CARRIED" Resolution iGPA-395-88 Moved by Councillor Hamre, seconded by Councillor Wotten 1. THAT Report PD-123-88 be received; and 2. THAT the by-law amending By-law 83-148, as attached to Report PD-123-88, in respect of the Planning and Development Tariff of Fees, be approved. II CARRI EDn Resolution iGPA-396-88 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. THAT Report PD-124-88 be received; and 2. THAT the Rezoning Application submitted by Kingsberry properties Ltd., requesting the removal of the "Holding (H)" symbol from the subject lands within Part of Lot 35, Concession 2, Darlington be approved and the by-law attached to Report PD-124-88 be forwarded to Council for approval; and 3. THAT the applicant be so advised. "CARRIED" G.P.A. Minutes . PLANNING & DEVELOPMENT Resolution tGPA-397-88 Extension of Draft Approval Sunny Ridge l8T-8l023 60.46.102. . Rezoning and Neighbourhood Development plan Ken Simard 60.35.437. - 12 - June 6, 1988 Moved by Councillor Stapleton, seconded by Councillor Hamre 1. THAT Report PD-125-88 be received1 and 2. THAT the correspondence from the Region of Durham, dated May 18, 1988, be received and the Region of Durham be advised that the Corporation of the Town of Newcastle has no objections to the extension to the draft plan approval of plan l8T-8l023, as revised May 23, 1984, to July 9, 1989; and 3. THAT the above recommendation be forwarded to the Region of Durham Planning Department and that Mr. A. Goheen, on behalf of Sunny Ridge Corporation be so advised. "CARRIED" Resolution #GPA-398-88 Moved by Councillor Cowman, seconded by Councillor Wotten 1. THAT Report PD-126-88 be received; and 2. THAT Report PD-126-88 be referred to the Council Meeting scheduled to be held June 13, 1988, in order to allow the Director and Chairman of Planning and applicant an opportunity to discuss their concerns. "CARRIED" Resolution tGPA-399-88 . Rezoning - W.E. Moved by Councillor Hamre, seconded by Councillor Wotten Roth Construction 60.35.435. 1. THAT Report PD-127-88 be received; and . 2. THAT the Rezoning Application submitted by W.E. Roth Construction to permit a veterinary clinic in the Newcastle plaza, part Lot 34, Concession 2, in the former Township of Darlington be approved, and that the by-law attached to Report PD-127-88 be forwarded to Council for approva11 and 3. THAT the site plan Agreement between W.E. Roth Construction and the corporation of the Town of Newcastle be amended to reflect the conditions of approval for the veterinary clinic and the amendment attached to Report PD-127-88 be approved and forwarded to Council; and 4. THAT the applicant be so advised. "CARRIED" G.P.A. Minutes . PLANNING & DEVELOPMENT Resolution #GPA-400-88 . . . Rezoning - E. Vandewalker 60.35.307. Monthly Building Report 56.49.3. Review of the Regional a.p. Discussion Paper No. I Industrial Component 60.30.1. - 13 - June 6, 1988 Moved by Councillor Hamre, seconded by COuncillor Wotten 1. THAT Report PD-128-88 be received; and 2. THAT the application submitted by Mr. E. VanDeWalker to rezone a parcel of land within Part of Lot 25, COncession 1, former Township of Clarke to permit year-round accommodation within the Trailer park be referred back to staff to permit the applicant the opportunity to provide further information pertaining to the conversion of the existing and proposed trailers and to address the comments of the Durham Regional Health unit. 'I CARRI EDII Resolution #GPA-40l-88 Moved by Councillor Hamre, seconded by COuncillor Stapleton 1 THAT Report PD-130-88 be received for information. "CARRIEDJ1 Resolution #GPA-402-88 Moved by Councillor Hamre, seconded by COuncillor Cowman 1. THAT Report PD-131-88 be received; and 2. THAT Report PD-13l-88 be forwarded to the Regional Planning COmmittee as the Town's comments on Discussion paper No.1 Industrial Component. n CARRI ED" Resolution #GPA-403-88 Moved by Councillor Hamre, seconded by Councillor Wotten THAT Recommendation #2 of Report PD-131-88 be amended as follows: "THAT Report PD-131-88 be revised by deleting Item 4. i) on Page 5, and the revised report be forwarded to the Regional Planning Committee as the Town's comments on Discussion Paper No.1 Industrial Corrq:>onents." II LOST" . . . . G.P.A. Minutes MINUTES CLERK Amendment To By-law 79-1 77 .34.3. - 14 - JUne 6, 1988 Councillor Cowman chaired this portion of the meeting. Resolution tGPA-404-88 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT the Minutes of a regular meeting of the General purpose and Administration Oommittee held on May 16, 1988, be approved as read. "CARRIED" Resolution .GPA-405-88 Moved by Councillor Hubbard, seconded by councillor Stapleton 1. THAT Report CD-25-88 be received; and 2. THAT the by-law attached to Report CD-25-88 be forwarded to Council for passage; and 3. THAT Public Works be instructed to carry out the necessary signing. "CARRIEDn Resolution tGPA-406-88 Tile Drainage Moved by Councillor Wotten, seconded by Councillor Stapleton Loan Application E. & J. Michael 1. THAT Report CD-26-88 be received; and 10.29.145. 2. THAT the Tile Drainage Loan Application submitted by Elias and Joseph Michael, in the amount of $8,800.00 be approved; and 3. THAT the by-law attached to Report CD-26-88 be approved and the by-law and necessary support documents be forwarded to the Regional Municipality of Durham for processing; and 4. THAT the applicants be advised that their loan has been approved. "CARRIED" . . . . G.P.A. Minutes TREASURER Cash Activity Report for April 1988 Part A 10.57.9. Cash Activity Report - April 1988, part B 10.57.9. Acceptance Of Contracts and Quotations - August Break 10.2.8. - 15 - June 6, 1988 Councillor Wotten chaired this portion of the meeting. Resolution iGPA-407-88 Moved by Councillor Hubbard, seconded by Councillor stapleton 1. THAT Report TR-33-88 be received; and 2. THAT in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended April 30, 1988, is as shown on the schedule attached to Report TR-33-88; and 3. THAT Part A of the expenditures for the month of April 1988 be confirmed. "CARRIED" Mayor Winters made a declaration of interest with respect to Report TR-34-88; vacated his chair and refrained from voting and discussion on the subject matter. The Mayor is the owner of Stor-All, which leases space to the municipality. Resolution iGPA-408-88 Moved by Councillor Hubbard, seconded by Councillor Hamre 1. THAT Report TR-34-88 be received; and 2. THAT in accordance with prOV1Slon of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended April 30, 1988, is as shown on the schedule attached to Report TR-34-88; and 3. THAT Part B of the expenditures for the month of April 1988 be confirmed. "CARRIED" Resolution iGPA-409-88 Moved by Oouncillor Hubbard, seconded by Oouncillor Hamre 1. THAT Report TR-35-88 be received; and 2. THAT the Chief Administrative Officer and Treasurer be authorized to accept the lowest tender or quotation meeting all terms, conditions and specifications as required by the Town during the August Break; and 3. THAT the Mayor and Clerk subject to recommendation #2 above be authorized to execute the necessary contracts or agreements; and 4. THAT an information report be presented at the first General Purpose and Administration Committee meeting in September, summarizing the tender or quotations that have been awarded. "CARRIED" . . . . G.P.A. Minutes TREASURER Tender T88-9 Emulsified Asphalt patching Material (Cold Mix) 10.2.8. Tender T88-10 Corrugated Steel Culvert 10.2.8. Tender T88-5 Reconstruction of Nash Road From Centrefield Drive to Windsor place 10.2.8. - 16 - June 6, 1988 Resolution iGPA-410-88 Moved by Councillor Cowman, seconded by Councillor Hubbard 1. THAT Report TR-36-88 be received; and 2. THAT Bennett paving and Materials Limited, Oshawa, Ontario, with a total bid in the amount of $91,300.00, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-9, be awarded the contract to supply Emulsified Asphalt patching Material on an "as required" basis to the Town of Newcastle; and 3. THAT the funds expended be provided from the approved 1988 Public Works Road Maintenance Budget. "CARRIED" Resolution iGPA-4ll-88 Moved by Councillor Hubbard, seconded by Councillor Cowman 1. THAT Report TR-37-88 be received; and 2. THAT Holt Culvert and Metal Products Limited, Peterborough, Ontario, with a total bid in the amount of $46,505.70, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-l0, be awarded the contract for the supply and delivery of Corrugated Steel Culvert "as required" for 1988 by the Department of Public Works; and 3. THAT the funds be drawn from the approved 1988 Culvert Maintenance Construction Budget. II CARRIED" Resolution iGPA-412-88 Moved by Councillor Hubbard, seconded by Councillor Hamre 1. THAT Report TR-40-88 be received; and 2. THAT Brevandale Limited, Uhionville, Ontario, with a total bid in the amount of $361,345.94, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-5, be awarded the contract for Reconstruction of Nash Road from Centrefield Drive to Windsor Place, as required by the Department of Public Works; and 3. THAT the funds be drawn from the 1988 Public Works Capital Budget. "CARRIED" . . . . G.P.A. Minutes TREASURER Tender T88-ll Vehicle Tender TwO (2) Only 50,000 G.V.W.R. Cab & Chassis 10.2.8. Tender T88-14 Reconstruction Temperance st. From King St. TO Church St. Bowmanville 10.2.8. PUBLIC WORKS - 17 - June 6, 1988 Resolution iGPA-4l3-88 Moved by Councillor Hubbard, seconded by Councillor Stapleton 1. THAT Report TR-41-88 be received; and 2. THAT Holiday Ford Sales (1980) Ltd., peterborough, Ontario, with a total bid of $127,163.52, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-11, be awarded the contract to supply and deliver two (2) only 50,000 G.V.W.R. Cab and Chassis to the Town of Newcastle, as required by the Department of Public Works; and 3. THAT the funds be drawn from the 1988 approved public Works Fleet Budget. "CARRIED" Resolution iGPA-414-88 Moved by Councillor Hubbard, seconded by councillor Hamre 1. THAT Report TR-43-88 be received; and 2. THAT Bennett paving and Materials Limited, Oshawa, Ontario, with a total bid in the amount of $88,274.09, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-14, be awarded the contract FORTHWITH for Reconstruction of Temperance Street, from King Street to Church Street, Bowmanville, as required by the Department of Public Works; and 3. THAT the funds be drawn from the 1988 public Works Capital Budget. "CARRIEDII Resolution iGPA-415-88 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Confidential Report FD-13-88 be moved to the end of the Agenda to be considered "In Camera". n CARRI ED" Councillor Hamre chaired this portion of the meeting. G.P.A. Minutes . PUBLIC WORKS . . . - 18 - June 6, 1988 Resolution #GPA-416-88 Town Wide Moved by Councillor Hubbard, seconded by COuncillor Wotten Garbage Collection 68.21.6. 1. THAT Addendum to Report WD-35-88 be received; Request to Extend Existing Gravel Roadway by 450 Metres to The South 77.2.102. 2. THAT Recommendations 2, 3 and 4 of Report WD-35-88 be lifted from the table and replaced with the following: (i) THAT staff be instructed to renegotiate a contract for a minimum of five years, effective January I, 1989, with the Town's existing contractor for the collection and disposal of refuse on a Town wide basis; (ii) THAT the negotiations be based on obtaining a uniform rate for each of the residential and commercial sections of the Town; (iii) THAT Section 5.06 of the Town's purchasing By-law be waived in order to permit the implementation of Recommendation (i); (iv) THAT staff report to the General Purpose and Administration Committee with recommendations related to the above process; and (v) THAT a copy of the addendum to Report WD-35-88 be forwarded to the Town's existing refuse contractor. "CARRIED" Resolution iGPA-417-88 Moved by Councillor McKnight, seconded by COuncillor Hubbard THAT Report WD-38-88 be moved to the end of the Agenda to be considered "In Camera". "CARRIED" Resolution #GPA-418-88 Moved by COuncillor Hubbard, seconded by COuncillor Stapleton 1. THAT Report WD-37-88 be received; and 2. THAT the Town agree to upgrade Gibbs Road to the Town's standard adjacent to the properties owned by A. Moghaddaszadeh, R. Rajca, F. Walker and F. Duffield provided that the owners enter into a development agreement with the Town and deposit with the Town $93,000 to pay the cost; and 3. THAT a copy of Report WD-37-88 be forwarded to Mr. Rick Rajca, 321 Elgin Street West, #7, Oshawa, Ontario, LIJ 2A2. "CARRIED" G.P.A. Minutes ~ UNFINISHED BUSINESS Resolution tGPA-4l9-88 - 19 - June 6, 1988 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the delegations be acknowledged, and advised of Council's decision. "CARRIED" Resolution iGPA-420-88 Moved by Councillor Hubbard, seconded by Councillor MCKnight THAT the delegation of Kim Osmars and Margaret Smith, Ontario Hydro, be referred to the Chief Administrative Officer, the Mayor and Councillor Hubbard, and that they supply Ontario Hydro with any pertinent information they require. . "CARRIED" Resolution 'GPA-42l-88 Moved by Councillor Wotten, seconded by Councillor Hubbard THAT Committee move "In Camera." "CARRIED" Resolution tGPA-422-88 Closure and Conveyance - Hunt Street 77 .44.140. Moved by Councillor Hubbard, seconded by Councillor Cowman THAT Report WD-38-88 be received; and . THAT Report WD-38-88 be referred back to staff with the instruction that a legal opinion be sought, together with a second appraisal from Property Evaluators and Consultants Limited; and THAT, during their review of this item, staff take into account the concerns of the Committee; and THAT a subsequent report be forwarded to the General Purpose and Administration Committee. "CARRIED" . . . . . G.P.A. Minutes FIRE DEPARTMENT - 20 - June 6, 1988 Councillor MCKnight chaired this portion of the meeting. Resolution *GPA-423-88 Moved by Councillor Stapleton, seconded by Councillor Hamre THAT Confidential Report FD-13-88 be received; and THAT the recommendations contained in Confidential Report FD-13-88 be approved. "CARRIED AS AMENDED" Resolution tGPA-424-88 Moved by Councillor Cowman, seconded by Councillor Wotten THAT Recommendation 4. of Report FD-13-88 be amended by adding the following: "and, if positive, the 1989 Council consider completion of a northern fire station in the 1989 budget." "CARRIED" Resolution 'GPA-425-88 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the meeting be open. "CARRIED" Resolution *GPA-426-88 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the actions taken In Camera be approved. "CARRIED" Resolution *GPA-427-88 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the meeting adjourn at 1:20 p.m. "CARRIED"