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HomeMy WebLinkAbout05/16/1988 . . -. . " TOWN OF NEWCASTLE General purpose & Administration Committee May 16, 1988 Minutes of a meeting of the General Purpose & Administration Committee, held on Monday, May 16, 1988, at 9:30 a.m., in Court Room i2. ROLL CALL Present Were: Mayor J. Winters (at 9:31 a.m.) Councillor A. Cowman (at 9:35 a.m.) Councillor D. Hamre (at 9:32 a.m.) Councillor M. IlUbbard Councillor H. MCKnight Councillor F. Stapleton Councillor A. Wotten Also Present: Chief Administrative Officer, L. Kotseff Treasurer, J. Blanchard Director of public Works, W. EVans Director of Planning F. Wu Director of Community Services, J. Caruana Fire Chief, J. Aldridge Deputy Director of planning. L. Taylor (until 10:30 a.m.) Deputy Clerk, P. Barrie Councillor Hubbard chaired this portion of the meeting. PUBLIC HEARINGS proposed Zoning By-law Amendment, Part Lots 29/30, Conc. 1, former ToWnship of Darlington - Ford Canning The Chairman announced the purpose of the Public Meeting: As required under the new Planning Act (Section 34 (12)), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of LOt 29/30, Concession 1, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. NO one indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Deputy Clerk to advise on the manner of notice. The Deputy Clerk advised that: a) public notice was mailed to property owners within 120m of the subject property on April 15, 1988; b) Notice of the public Meeting was posted on the property by April 15, 1988; c) The NOtice complies with the regulations under the Planning Act. G.P.A. Minutes . PUBLIC HEARINGS . -- It - 2 - May 16, 1988 The Chairman announced that any person wishing further notice of the passage of the by-law if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The purpose and effect of the rezoning application is to permit the construction of a church and ancillary uses. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. No one spoke in opposition to or in support of the proposed zoning by-law amendment. Mr. L. Bell, Suite 202, 200 Bond St. W., Oshawa, ontario, LIH 7L3, Solicitor for the applicant, was present to answer any questions from Committee. There were no questions asked. The Chairman concluded this portion of the public meeting. ************************************************* proposed Zoning By-law Amendment, part Lot 34, Concession 2, former Township of Darlington - Courtice Urban Area The Chairman announced the purpose of the Public Meeting: As required under the new Planning Act (Section 34 (12)), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 34, Concession 2, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. No one indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Deputy Clerk to advise on the manner of notice. The Deputy Clerk advised that: a) public notice was mailed to property owners within 120m of the subject property on April 15, 1988; b) Notice of the public Meeting was posted on the property by April 15, 1988; c) The Notice complies with the regulations under the Planning Act. G.P.A. Minutes . PUBLIC HEARINGS . . . - 3 - May 16, 1988 The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The purpose and effect of the rezoning application would require the consolidation of specific lands prior to the commercial development of the said lands. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. No one spoke in opposition to or in support of the proposed zoning by-law amendment. No one spoke on behalf of the applicant. The Chairman concluded this portion of the public meeeting. ************************************************* proposed zoning By-law Amendment, part Lot 25, COncession I, former Township of Darlington - Richard Gay The Chairman announced the purpose of the Public Meeting: As required under the new Planning Act (Section 34 (12)), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 25, Concession 1, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. One person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Deputy Clerk to advise on the manner of notice. The Deputy Clerk advised that: a) Public notice was mailed to property owners within 120m of the subject property on April 15, 1988; b) Notice of the Public Meeting was posted on the property by April 15, 1988; c) The Notice complies with the regulations under the Planning Act. G.P.A. Minutes . PtlBLIC HEARINGS . . . - 4 - May 16, 1988 The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The purpose and effect of the rezoning application is to permit the development of one additional non-farm related residential lot. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from Objectors, first explaining that council wishes input prior to a final decision. No one spoke in opposition to or in support of the proposed zoning by-law amendment. Mr. B. Stelmach, P.O. Box 972, Oshawa, Ontario, LIH 7N2, Solicitor for the applicant, indicated that this lot is required to build a new Manse to service the Tyrone united Church and Ebenezer united Church. He indicated that the congregation has investigated a lot of sites, but the only available sites are located in subdivisions. The congregations of the churches are in rural areas so it is felt that the proposed site could better service the congregations. The Chairman concluded this portion of the public meeting. ************************************************** Proposed Zoning By-law Amendment, Part Lot 15, COncession 3, former TownShip of Darlington - John De JOng The Chairman announced the purpose of the Public Meeting: As required under the new Planning Act (Section 34 (12)), council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 15, COncession 3, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. No person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Deputy Clerk to advise on the manner of notice. The Deputy Clerk advised that: G.P.A. Minutes . PUBLIC HEARINGS - 5 - May 16, 1988 a) public notice was mailed to property owners within 120m of the subject property on April 15, 1988; b) Notice of the Public Meeting was posted on the property by April 15, 1988; c) The Notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. . The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The purpose and effect of the rezoning application would implement the development of a four lot estate residential development. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. NO one spoke in opposition to or in support of the proposed zoning by-law amendment. The Chairman concluded this portion of the public meeting. ************************************************* . DELEGATIONS Mr. William Manson, W.D.M. Consultants, 20 Clematis Road, Willowdale, Ontario, M2J 4X2 addressed the Committee regarding Report PD-96-88, which was tabled by the General Purpose & Administration Committee on May 2, 1988, to allow staff and the developer to discuss park concerns. Mr. Manson indicated that he had met with the Director of Community Services and he distributed copies of a letter addressed to the Director, indicating that the developer is willing to pay $56,000 to assist in the development of the park. . Mr. Ron Klosinski, BoX 102, R.R. il, Hampton, IDB lJO, and Mr. F. Macko, Group 1, Box 107, R.R. #1, Hampton, Ontario, LOB lJO, addressed the Committee regarding a traffic problem at Mitchell's Corners. Mr. Klosinski indicated that Tyler Street has been opened up at the east end onto Taunton Road, and large vehicles are now using the road. Because there are no sidewalks along this roadway, the childrens' safety is in danger. He also indicated that the original walkway has been expanded and vehicles are now travelling along it. The only solution Mr. Klosinski and Mr. Macko see is to put a barrier up at the end of the street. - 6 - May 16, 1988 G.P.A. Minutes . PLANNING & DEVELOPMENT . . . Application for Subdivision Approval Kiddicorp Investments 18T-87034 60.46.227. 60.35.370. Councillor Cowman made a declaration of interest with respect to Report PD-103-88; vacated her chair and refrained from discussion on the subject matter. Councillor COwman indicated that she is an abutting neighbour. Resolution #GPA-325-88 Moved by Councillor Hamre, seconded by Councillor McKnight 1. THAT Report PD-103-88 be received; and 2. THAT the Region of Durham be advised that the Town of Newcastle recommends approval of proposed draft plan of subdivision 18T-87034, dated April 14, 1987, as revised in red, and attached to Report PD-103-88, subject to conditions contained in Attachment No. 1 to Report PD-103-88; and 3. THAT the proposed Zoning By-law Amendment to the Town of Newcastle Comprehensive Zoning By-law, as amended, for removal of the Holding Symbol be deferred pending execution of a Subdivision Agreement; and 4. THAT the by-law attached to Report PD-103-88 authorizing execution of a Subdivision Agreement between Kiddicorp Investments Limited and the corporation of the Town of Newcastle be approved; and 5. THAT the Mayor and Clerk be authorized to execute the Subdivision Agreement between Kiddicorp Investments Limited and the Corporation of the Town of Newcastle at such time as an Agreement has been finalized to the satisfaction of the Director of Public Works and Director of planning; and 6. THAT Council approve the exchange of lands (1.282 ha of Town owned table lands) for the over-dedication of parkland provided by the applicant through application 18T-87034, and that the appropriate offers of Purchase and Sale and subsequent registration be completed at the applicant's expense; and 7. THAT the Mayor and Clerk be authorized to execute the Purchase and Sale Agreement and subsequent registration between Kiddicorp Investments Limited and the Corporation of the TOwn of Newcastle; and 8. THAT a copy of Report PD-103-88 be forwarded to the Region of Durham. "CARRIED" G.P.A. Minutes . PLANNING & DEVELOPMENT Application For Subdivision Approval, O.P.A. & Rezoning Kiddicorp Invest. 60.46.212 60.35.369. . - 7 - May 16, 1988 Resolution iGPA-326-88 Moved by COuncillor MCKnight, seconded by COuncillor Hamre 1. THAT Report PD-I06-88 be received; and 2. THAT the application for Official Plan Amendment - File: OP 2.2.2(2} submitted by Kiddicorp Investments Ltd., to permit single family residential dwellings in part Lot 35, Concession 2, COurtice, be approved; and 3. THAT the application for Rezoning - File: DEV 87-41 be approved in principle and the necessary by-law amendment forwarded to Council, and that the removal of the "Holding (H)" Symbol be deferred pending execution of a Subdivision Agreement; and 4. THAT the Region of Durham be advised that the Town of Newcastle recommends approval of the draft plan of Subdivision - File: 18T-87040 dated as revised October 14, 1987, as revised in red, subject to the conditions contained in Attachment No. 1 to Report PD-IOG-88; and 5. THAT a copy of Report PD-IOG-88 be forwarded to the Region of Durham; and G. THAT the by-law attached to Report PD-I06-88, authorizing execution of a Subdivision Agreement between Kiddicorp Investments Ltd., and the Corporation of the Town of Newcastle be approved; and 7. THAT the Mayor and Clerk be authorized to execute the Subdivision Agreement between Kiddicorp Investments Limited and the Corporation of the Town of Newcastle. . ~~ Resolution iGPA-327-88 Rezoning Application Ford canning 60.35.433. . Moved by Councillor Hamre, seconded by COuncillor Wotten 1. THAT Report PD-I07-88 be received; and 2. THAT the rezoning application submitted by Ford Canning to rezone a parcel, located in Part Lots 29/30, Conc. 1, former Twp. of Darlington, to permit the construction of a church and ancillary uses be referred back to staff in order to permit the applicant and the Ministry of Agriculture and Food the opportunity to discuss the Ministry comments in consideration of the site plan as recently submitted, and to permit TOwn Staff the opportunity to review outstanding comments from the Regional Works Department pertaining to the proposal, specifically access thereto; and 3. THAT the applicant be so advised. "CARRIED" - 8 - May 16, 1988 G.P.A. Minutes . PLANNING & DEVELOPMENT . . . Amendment to By-law 84-63 - Special Conunercial Node Court ice Urban Area 60.35.6. Rezoning Application Richard Gay 60.35.432. Rezoning & Revised plan of Subdivision Applications - John De Jong 60.35.431. Resolution iGPA-328-88 Moved by Councillor Hamre, seconded by COuncillor Stapleton 1. THAT Report PD-108-88 be received; and 2. THAT the amendment to By-law 84-63, to consolidate specifically identified parcels of land prior to conunercial development being permitted be approved. "CARRIED" Resolution iGPA-329-88 Moved by Councillor Hamre, seconded by Mayor Winters 1. THAT Report PD-109-88 be referred back to staff to allow them to investigate the actions taken by the Regional Planning Conunittee, and to prepare a further report to the General purpose & Administration Conunittee FORTHWITH; 2. AND THAT the delegation be acknowledged, and advised of Conunittee's decision. "CARRIED" Resolution iGPA-330-88 Moved by Councillor Hamre, seconded by Councillor Wotten 1. THAT Report PD-llO-88 be received; and 2. THAT the Region of Durham be advised that the Town of Newcastle reconunends approval of the revised proposed plan of Subdivision (18T-87036l dated revised November 12, 1987, as revised in red, subject to the conditions contained in Attachment No. 1 to Report PD-llO-88; and 3. THAT a copy of Report PD-llO-88 be forwarded to the Region of Durham Planning Department; and 4. THAT the Mayor and Clerk be authorized by the by-law attached to Report PD-llO-88, to execute a Subdivision Agreement between John De Jong and the Corporation of the Town of Newcastle; and 5. THAT the implementing zoning By-law File: DEV 88-22 be submitted to Council for adoption at such time when the applicant has delineated the top of bank to the satisfaction of the Central Lake Ontario COnservation Authority and that the removal of the "Holding (H)" Symbol be deferred pending execution of the Subdivision Agreement. "CARRIED" G.P.A. Minutes . PLANNING & DEVELOPMENT - 9 - May 16, 1988 Resolution #GPA-331-88 Proposed Expansion - Moved by Councillor Hamre, seconded by Councillor Stapleton Armstrong plaza, Orono 1. THAT Report PO-111-88 be receivedl and 60.51.012. 2. THAT the applicant be advised that the Report by Malone Given parsons Ltd., in respect of the proposed Phase II expansion to the Armstrong plaza, satisfies the requirements of the Site Plan Agreement between Armstrong Stores Limited and the aorporation of the Town of Newcastle 1 and . 3. THAT the existing Site Plan Agreement is to be amended to the effect that a Market Analysis, to be completed by a party agreeable to the Town and the owner, indicating the potential impact of any further expansion on competing commercial development in Orono and the surrounding area will be required before Building Permits will be available for phase III. Said Building Permits will not be available for phase III until the said Market Analysis indicates that there is sufficient residual market to support Phase III. "CARRIED" Resolution iGPA-332-88 Monthly Building Report, March/88 56.49.3. Moved by Councillor Stapleton, seconded by Councillor Hamre TH~r Report PO-112-88 be received for information. "CARRIEDIl UNFINISHED BUSINESS . Resolution #GPA-333-88 Report PD-96-88 Moved by Councillor Cowman, seconded by Councillor Stapleton THAT the delegation of Mr. Bill Manson be received; AND THAT his letter of offer be accepted with thanks. Resolution #GPA-334-88 Moved by Councillor Hamre, seconded by Councillor McKnight THAT Report PD-96-88 and the letter from Mr. William Manson be referred to the Chief Administrative Officer, the Director of Public Works and the Director of Community Services to negotiate the conditions contained in Mr. Manson's letter and that a report be forwarded to Council on May 30, 1988. . "CARRIED" . . . . G.P.A. Minutes MINUTES REPORTS CLERK Parking Enforcement Report For January 1988 77.39.3. parking Enforcement Report for February 1988 77.39.3. parking Enforcement Report for March 1988 77 .39.3. - 10 - May 16, 1988 Resolution 'GPA-335-88 Moved by Councillor Cowman, seconded by councillor Wotten THAT the verbal report of Councillor Cowman regarding the water problem experienced by Mrs. witzke, be received and that it be reflected in the Minutes. "CARRIED" Councillor Cowman chaired this portion of the meeting. Resolution #GPA-336-88 Moved by Councillor stapleton, seconded by COuncillor Wotten THAT the Minutes of a regular meeting of the General Purpose and Administration Committee, held on May 2, 1988, be approved as read. "CARRIED" Resolution #GPA-337-88 Moved by Councillor Hamre, seconded by Councillor Wotten THAT Report CD-16-88 be received for information. "CARRIED" Resolution 'GPA-338-88 Moved by COuncillor Stapleton, seconded by Councillor Hamre THAT Report CD-17-88 be received for information. "CARRIED" Resolution #GPA-339-88 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT Report CD-18-88 be received for information. "CARRIED" G.P.A. Minutes . REPORTS - 11 - May 16, 1988 Resolution tGPA-340-88 Amendment To By-law 79-1 77.34.3. Moved by COuncillor MCKnight, seconded by Councillor Hamre 1. That Report CD-22-88 be received; and 2. That the by-law attached to Report CD-22-88 be forwarded to Council for passage; and 3. That Public Works be instructed to carry out the necessary signing. "CARRIEDlI Resolution tGPA-341-88 . Animal COntrol Report Moved by Councillor Wotten, seconded by Councillor stapleton for April 1988 68.29.5. THAT Report CD-23-88 be received for information. "CARRIED" Resolution tGPA-342-88 Employee parking 77.39.2 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Report CD-21-88 be referred to the end of the Agenda to be considered during the "In Camera" Session. "CARRIED" ADMINISTRATOR Resolution tGPA-343-88 . Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Report Admin 9-88 be referred to the end of the Agenda to be considered during the "In Camera" Session. "CARRIED" The Administrator distributed to the COmmittee a copy of a letter dated May 6, 1988, from Rene J. A. Levesque, Atomic Energy Control Board, and gave a verbal report on the letter. The Administrator indicated that there is a meeting in ottawa on May 17, 1988. . G.P.A. Minutes . REPORTS - 12 - May 16, 1988 Resolution #GPA-344-88 Moved by Oouncillor Hubbard, seconded by Councillor Hamre THAT the letter from the Atomic Energy Oontrol Board be received; AND THAT the verbal report presented by the Chief Administrative Officer be received; AND FURTHER THAT the Chief Administrative Officer and the Mayor be present in Ottawa on May 17, 1988, to make a presentation to the Atomic Energy Control Board. II CARRI ED" . Oouncillor Wotten chaired this portion of the meeting. TREASllRER Resolution #GPA-345-88 Tender T88-3 - One (1) Moved by Oouncillor Hubbard, seconded by councillor Hamre 3/4 Ton Crew Cab Pick-up Truck 1. THAT Report TR-30-88 be received; and 10.2.8. 2. THAT Roy Nichols Motors Limited, Bowmanville, Ontario, with a total bid of $17,153.81, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-3, be awarded the contract, to supply and deliver one (1) only 1988 3/4 Ton Crew Cab pick up Truck, to the Town as required by the Department of Ool1UTIunity Services; and . 3. THAT the funds in the amount of $17,000.00 be drawn from the 1988 approved Oommunity Services Capital Budget, Account #7602-00000-0505, and that the additional required funds of $153.81 be drawn from the Ool1UTIunity Services Capital Budget Account #7603-00001-0505. "CARRIED" Resolution #GPA-346-88 Tender T88-4, One (1) Moved by Oouncillor Hubbard, seconded by Councillor Hamre Only Front Mount Riding Mower 1. THAT Report TR-31-88 be received; and 10.2.8. . 2. THAT utica Farm Equipment Limited, Port Perry, Ontario, with a total bid of $12,061.44, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-4, be awarded the contract to supply and deliver one (1) only Front Mount Riding Mower and one (1) only 72" Floating cutting unit, to the Town of Newcastle as required by the Department of COl1UTIunity Services; and G.P.A. Minutes . TREASURER . . . FIRE DEPARTMENT Monthly Fire Report March 1988 68.13.2. Renewal of Loan Agreement - 1800 Fire Wagon 68.13.99. COMMllNITY SERVICES N.C.S.A.B. Bus Tour Sat. June 18, 1988. 35.60.100. - 13 - May 16, 1988 Resolution iGPA-346-88 Oont'd 3. THAT the funds be drawn from the approved 1988 Community Services Capital Budget. "CARRIED" Oouncillor McKnight chaired this portion of the meeting. Resolution iGPA-347-88 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report FD-11-88 be received for information. "CARRIED" Resolution iGPA-348-88 Moved by Councillor Hubbard, seconded by Councillor Stapleton 1. THAT Report FD-12-88 be received; 2. THAT the Bowmanville 1800 Fire Wagon continue to be displayed at the Canadian Firefighters Museum in Port Hope; 3. THAT the written loan agreement attached to Report FD-12-88 be approved for an additional two year period; 4. THAT the Agreement may be cancelled by either party giving three months' notice; and 5. THAT the contract will automatically renew itself from year to year. "CARRIED" Councillor stapleton chaired this portion of the meeting. Resolution iGPA-349-88 Moved by Councillor Hubbard, seconded by Oouncillor Wotten THAT Report CS-08-88 be received for information. I'CARRIED" G.P.A. Minutes . COMMUNITY SERVICES . . . participaction Challenge Day Wed. May 25, 1988 PllBLIC WORKS - 14 - May 16, 1988 Resolution ,GPA-350-88 Moved by Councillor Hamre, seconded by Councillor Wotten 1. THAT Report CS-lO-88 be received; and 2. THAT daily admission fees at the Newcastle Fitness Centre be reduced to half price on Wednesday, May 25, 1988, to encourage maximum participation by Town residents. "CARRIED" Oouncillor Hamre chaired this portion of the meeting. Resolution 'GPA-35l-88 Dedication of part 2, Moved by Councillor Hubbard, seconded by Oouncillor Stapleton Plan 10R-2653, As Public Road Allowance 1. THAT Report WD-27-88 be received; and 77.2.35. Dedication of Block 93, Block 95 and Block 97, plan 10M-785 As Public Road Allowance 77.2.60. 2. THAT a by-law be passed dedicating Part 2 of Plan 10R-2653 as Public Road Allowance and that the Mayor and Clerk be authorized to execute the necessary documents; and 3. THAT upon dedicating of this road widening, Lucian Michaels, P.O. Box 2395, 50 Oolborne Street Beast, Oshawa, Ontario, LIG lL9, be so advised. "CARRIED" Resolution ,GPA-352-88 Moved by Oouncillor HUbbard, seconded by Oouncillor Stapleton 1. THAT Report WD-28-88 be received; and 2. THAT a by-law be passed to dedicate Block 93, Block 95 and Block 97 of Plan 10M-785 as public road allowance and that the Mayor and Clerk be authorized to execute the said by-law; and 3. THAT a copy of Report WD-28-88 be forwarded to Mr. Bolotenko Aitchison & Bolotenko, Barristers & SOlicitors, 115 Simcoe Street south, P.O. Box 978, oshawa, LIH 7N2. "CARRIED" G.P.A. Minutes . PUBLIC WORKS - 15 - May 16, 1988 Resolution iGPA-353-88 Dedication of part 7 & 8, plan 10R-2848 as Public Road Allowance 77.2.61. Moved by Councillor Hubbard, seconded by Councillor Stapleton 1. THAT Report WD-29-88 be received; and 2. THAT a by-law be passed dedicating part 7 and 8 of Plan 10R-2848 as public Road Allowance and that the Mayor and Clerk be authorized to execute the necessary documents. "CARRIED" Resolution iGPA-354-88 . Dedication of Blocks Moved by Councillor Hubbard, seconded by Councillor Stapleton 82, 83, 85, 87 & 88 of plan 10M-78l 1. THAT Report WD-30-88 be received; and 2. THAT a by-law be authorized to dedicate Blocks 82, 83 85, 87 and 88 of Plan 10M-78l as public road allowance and that the Mayor and Clerk be authorized to execute said by-law; and 3. THAT a copy of Report WD-30-88 be forwarded to Mr. Grant Armstrong, MCGibbon, Bastedo, Armstrong & Armstrong, Barristers and SOlicitors, P.O. Box 2398, 32 Simcoe Street South, Oshawa, LlH 7V6. "CARRIED" Resolution iGPA-355-88 . Dedication of part 8 Moved by Councillor Hubbard, seconded by Councillor Stapleton of plan 10R-2526 As Public Road Allowance 1. THAT Report WD-3l-88 be received; and 77.2.63. 2. THAT a by-law be passed to dedicate Part 8 of Plan 10R-2526, as public road allowance and that the Mayor and Clerk be authorized to execute the said by-law; and 3. THAT Mr. K. Jones reimburse the Town for the registration of the 0.3 metre reserve, as public road allowance; and 4. THAT a copy of Report WD-3l-88 be forwarded to Keith and Chris Jones, 77 Townline Road South, Oshawa, LlK lA9. "CARRIED" . G.P.A. Minutes . PUBLIC WORKS Street Name Changes 77.2.2. . . . - 16 - May 16, 1988 Resolution iGPA-356-88 Moved by Councillor Hubbard, seconded by Councillor Stapleton 1. THAT Report WD-32-88 be received; and 2. THAT By-law 86-112, being a by-law to establish a street name map and a street name inventory in the Town of Newcastle, be amended to; a) Change the name of the road between Lots 2 & 3, Concessions 6 & 7, former Township of Clarke from Carruthers Road to Soper Road; and b) Change the name of the road between Lots 30 & 31, Concession 3, former Township of Clarke from Ochonski Road to Lockhart Road; and c) Change the name of the road between Lots 30 & 31, Concession 4, former Township of Clarke, from Ochonski Road to Squair Road; and d) Change the name of the road between Lots 4 & 5, Concession 5 & 6, former Township of Clarke, from Langstaff Road to Shiloh Road; and e) Change the name of the road between Lots 6 & 7, Concession 7 & 8, former Township of Clarke, from Stafford Road to Mercer Road; and f) Change the name of the road between Lot 33, Concession 1, former Township of Darlington, from Oakes Road to Oke Road; and 3. THAT the Clerk be instructed to prepare the necessary By-law for consideration by Council at the next Council Meeting; and 4. THAT a copy of this report be forwarded to Mrs. Helen MacDOnald, R.R. #1, Newtonville, LOA lJO, Mrs. Helen Schmid, General Delivery, Orono, LOB lMO, to Mrs. Ray Martinell, R.R. il, Newtonville, LOA lJO, and to Mr. Wesley Oke, R.R. #2, Bowmanville, L1C 3K3; and 5. THAT the above noted residents be advised of Council's decision. "CARRIED AS AMENDED" Resolution #GPA-357-88 Moved by Councillor stapleton, seconded by Councillor Hubbard THAT the foregoing Resolution #GPA-356-88 be amended to include the change of Reid Road in the community of Newtonville from Highway i2 southerly to Ovens Road. "CARRIED" . . . . G.P.A. Minutes PUBLIC WORKS Drainage problem on property OWned By Mr. A.H. Johnston, 15 Concession St.E. Bowmanville 18.2.3. Town-Wide Garbage Collection 68.21.3. - 17 - May 16, 1988 Resolution iGPA-358-88 Moved by Councillor Hubbard, seconded by Councillor stapleton 1. THAT Report WD-33-88 be received; and 2. THAT the Town clean out and reshape the ditch through Mr. Johnston's property at 15 Concession street, East, Bowmanville; and 3. THAT the cost of this work be charged against "Allowance For Construction at unspecified Locations"; and 4. THAT a copy of Report WD-33-88 be forwarded to Mr. A.H. Johnston, 15 Concession Street East, Bowmanville, LIC lY2. "CARRIED" Resolution iGPA-359-88 Moved by Councillor Stapleton, seconded by Councillor Hubbard 1. THAT Report WD-35-88 be received; and 2. THAT tenders be advertised for collection of refuse for the entire Town of Newcastle; and 3. THAT the tender be based on obtaining a uniform rate for all residents in the Town; and 4. THAT the effective date of the contract be January 1, 1989; and 5. THAT the Region of Durham be requested to continue operating the Darlington Transfer Station; and 6. THAT a copy of Report WD-35-88 be forwarded to Mr. Wilf Goldlust, Browning Ferris Industries, P.O. Box 2398, oshawa, LIH 7V6, and to the Commissioner of Works, Region of Durham, Box 623, 105 Consumers Drive, Whitby, LIN 6A3. "CARRIED AS AMENDED" Resolution iGPA-360-88 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT the foregoing Resolution #GPA-359-88 be amended by adding Recommendation #7 as follows: "7. THAT the terms and conditions contained in the Tender Form be forwarded to the General purpose and Administration Committee before advertising." "CARRIED" G.P.A. Minutes . PUBLIC WORKS . . Adamkovics Concerns 77.2.102. . - 18 - May 16, 1988 Resolution #GPA-361-88 Moved by Mayor Winters, seconded by Councillor Hubbard THAT Resolution #GPA-359-88 be further amended by adding Recommendation #8 as follows: "8. THAT, as a first step of the tendering process, the Town meet with B.F.I. informally, to review the past year's collection and their findings and costs, and report back to the General Purpose and Administration Committee for consideration." "CARRIED" Resolution #GPA-362-88 Moved by Councillor Cowman, seconded by Councillor Wotten THAT Recommendation *5 of Report WD-35-88 be implemented FORTHWITH. "CARRIED" Resolution #GPA-363-88 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Resolution #GPA-359-88 be further amended by adding Recommendation *9 as follows: "9. THAT staff consider further Transfer stations for the Urban Area of the Town of Bowmanville and report back to to the General Purpose & Administration Committee on their findings." "CARRIED" Resolution #GPA-364-88 Moved by Councillor Cowman, seconded by Councillor McKnight THAT Recommendations *2, #3, and *4, of Report WD-35-88, be tabled until after the meeting with B.F.I., and that they be included in a further report to the General purpose and Administration Committee. "CARRIED" Resolution #GPA-365-88 Moved by Councillor Hubbard, seconded by Councillor Stapleton 1. THAT Report WD-36-88 be received for information; and 2. THAT Mr. Adamkovics, 112 Old varcoe Road, R.R. *3, Bowmanville, Ontario, LIC 3K4, be so advised and forwarded a copy of Report WD-36-88. "CARRIED" G.P.A. Minutes . PUBLIC WORKS . . . Purchase of Easement From James Chow 16.19.115. UNFINISHED BUSINESS - 19 - May 16, 1988 Resolution iGPA-366-88 Moved by Councillor Hubbard, seconded by Councillor Wotten 1. THAT Report WD-34-88 be received; and 2. THAT the offer of James Chow to sell an easement to the Town for the sum of $1.00 for the purpose of constructing a storm sewer on and under the lands described as Part I, plan 10R-2719 be excepted; and 3. THAT the Mayor and Clerk be authorized to execute the necessary documents. "CARRIED" Resolution iGPA-367-88 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the delegations, with the exception of Mr. Klosinski, be acknowledged and advised of Council's decisions. "CARRIED" Resolution iGPA-368-88 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Mr. Klosinski's delegation be acknowledged; AND THAT Mr. Klosinski's concerns be referred to the Director Public Works for review and recommendations; AND FURTHER THAT Mr. Klosinski be advised of Council's decision. "CARRIED" Resolution iGPA-369-88 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the Committee go "In Camera." "CARRIED" . . . . G.P.A. Minutes Employee parking 77.39.3. - 20 - May 16, 1988 Resolution ,GPA-370-88 Moved by Councillor Wotten, seconded by Councillor stapleton 1. THAT Report CD-21-88 be received; and 2. THAT staff be authorized to utilize the west side of the westerly parking lot at the Fire Station and the Silver Street parking lot for additional employee parking; and 3. THAT Council authorize the removal of the parking meters in the Silver Street parking lot following the move to the new Town Hall. "CARRIED AS AMENDED" Resolution tGPA-371-88 Moved by Councillor Hubbard, seconded by Mayor Winters THAT Resolution #GPA-370-88 be amended by adding Recommendation #4 as follows: "4. THAT the Mayor and Clerk be authorized to renew the existing Lease Agreement between Schleiss Development Company Limited and the Corporation of the Town of Newcastle with respect to the rental of the Silver Street parking Lot on similar terms and conditions of the existing Lease Agreement entered into on May 20, 1983 FORTHWITH. " "CARRIED" Resolution #GPA-372-88 Moved by Councillor Hubbard, seconded by Councillor NcKnight THAT staff meet with the B.I.A. immediately to ciscuss the recommendations contained in Report CD-21-88, as amended, and report back to the General Purpose and Administration Committee. "CARRIED" Resolution 1GPA-373-88 Moved by Councillor Stapleton, seconded by Councillor McKnight THAT the removal of the parking meters be authorized where necessary on the west side of Temperance Street, between Highway #2 and Church Street in front of the new Town Hall FORTHWITH and that appropriate signage be installed and that By-law 79-1 be amended accordingly. "CARRIED" . . . . G.P.A. Minutes Personnel Matter Clerk's Department Clerk's Department Property Matters Personnel Matters Adjournment - 21 - May 16, 1988 Resolution #GPA-374-88 Moved by Oouncillor Wotten, seconded by Councillor Stapleton THAT the confidential directive to the Chief Administrative Officer regarding a personnel matter in the Clerk's Department be approved FORTHWITH. "CARRIED" Resolution #GPA-375-88 Moved by Mayor Winters, seconded by Oouncillor Wotten THAT the confidential directive to the Chief Administrative Officer regarding various matters in the Clerk's Department be approved FORTHWITH. "CARRIED" Resolution #GPA-376-88 Moved by Councillor Hubbard, seconded by Mayor Winters THAT the Confidential directive to the Chief Administrative Officer, regarding various property matters, be approved FORTHWITH. "CARRIED" Resolution iGPA-377-88 Moved by Councillor wotten, seconded by Councillor Hubbard THAT the recommendations contained in Confidential Report Admin 9-88, be approved. II CARRI ED" Resolution iGPA-378-88 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT the meeting be open. "CARRIED" Resolution #GPA-379-88 Moved by Oouncillor Hubbard, seconded by Councillor Stapleton THAT the actions taken "In Camera" be approved. "CARRIED" Resolution #GPA-380-88 Moved by Oouncillor Hubbard, seconded by Councillor Wotten THAT the meeting adjourn at 12:45 p.m. "CARRIED"