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HomeMy WebLinkAbout09/15/1986 . . . . . . . TOWN OF NEWCASTLE General Purpose & Administration Committee September 15, 1986 Minutes of a Meeting of the General Purpose & Administation Committee, held on September 15, 1986, at 9:30 a.m., in Court Room #2. ROLL CALL Present Were: Mayor J. Winters (until 11:45 a.m.) Councillor A. Cowman Councillor D. Hamre Councillor M. Hubbard Councillor H. McKnight Councillor F. Stapleton Counicllor A. Wotten Also Present: Clerk/Administrator, D. W. Oakes Treasurer, J. Blanchard Director of Planning, T. Edwards (until 10:15 a.m.) Director of Public Works, G. Ough Director of Community Services, J. Devantier Fire Chief, J. Aldridge Deputy Clerk, R. Rutledge Councillor Hubbard Chaired this portion of the meeting. Proposed Zoning By-law Amendment, Part lot 15, Concession 6, former Township. of Darlington (Anton Jukic, Cedar Park) PUBLIC MEETINGS: The Chairman announced the purpose of the Public Meeting: As required under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment, for Part of Lot 15, Concession 6, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. Two persons indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: (a) Public notice was mailed to property owners within l~Om of the subj ect property on August 5, 1986; . (b) Notice of the Public Meeting was posted on the property by August 15, 1986; (c) The Notice complies with the regulations under the Planning Act. . . . . . . . G.P.A. Minutes PUBLIC MEETINGS: Anton Jukic Cedar Park - 2 - September 15, 1986 The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 4.05 hectare (10.0 acre) parcel of land located in Part of Lot 15, Concession 6, former Township of Darlington, from "Agricultural (A-1)" to "Agricultural (A-11)." The proposed zoning change would permit the expansion of an existing trailer park. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Sandra Dunham, R.R. 1, Bowmanville, llC 3K2, representing the residents surrounding Cedar Park, spoke in opposition to the proposed amendment. In 1978, the residents agreed to withdraw their objections to permit the establishment of the trailer camp, provided the number of camp lots did not exceed 100. A site plan agreement that was entered into by Cedar Park has not been met. Cedar Park is breaking the by-laws by allowing some trailers to use sites on a permanent basis. On behalf of the residents, Mrs. Dunham asked the Committee to approve the Planning Department's recommendations to deny the application. The Chairman announced that Committee would now hear from the supporters. Mr. G. Pollitt, Pollitt, Walters & Halikowski, 70 Bond St.W., Oshawa, representing Anton Jukic, reviewed the comments received from the various agencies. He noted that the majority had voiced no objections. The park has existed since 1952. At that time, only one homeowner was in the area. All residents came after the park. Presently, along with the seasonal residents, the park serves as a temporary location for outside residents; the majority of which go home for the weekend. The complaints are not uncommon of other areas with trailer parks. There will always be problems. The applicant will gladly co-operate and sit down with Council to work them out. Mr. Pollitt does not see an increase in impact. . . . . . . . G.P.A. Minutes PUBLIC MEETINGS: DELEGATIONS PLANNING & DEVELOPMENT - 3 - September 15, 1986 Ten additional acres have been purchased to improve the privacy of the adjacent owners. Mr. Pollitt asked that approval be given to this proposal. Mr. Jukic, son of the applicant, commented that more and more people want to use the facilities year round, although the park is not considered to be year~round, mainly a weekend venture. There are no children, mostly hydro workers who go home for the weekends. Although the agreement is for 100 uni ts, there arec.140.units atpresent; They just want to service the demands of the people. The Chairman concluded the public meeting. ****************************************** Resolution #GPA-818-86 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT the agenda be altered by adding the delegation of John Burghout to the agenda. "CARRIED" Mr. J. Swartz, R.R. 6, Bowmanville, llC 3K7,presented a letter from the Ministry of Agriculture, addressed to the Region of Durham, stating that "In view of the lower agricultural capability of the soils and the fact that the site is on the edge of the built up area, we are not prepared to pursue our initial concerns of this proposal." The letter concerns O.P.A. 86-11/D, Part of Lot 22, Concession 2, Darlington. to permit Estate Residential Development. Mr. John Burghout, R.R. 6, Bowmanville, informed the Committee of a water drainage problem on Preston Road. There is a lot of water caused from the lack of culverts. There is one small culvert at Nash Road and one at the Maple Grove Road. In his opinion, the problem starts at Taunton Road. Some ditching has been done. Since Hydro has gone up behind him it appears that the drainage goes towards Preston Road. He asked that something be done to rectify this problem. Mayor Winters and Councillor Hubbard made declarations of interest relative to Report PD-212-86; vacated their chairs and refrained from discussion or voting on the subject matter. Mayor Winters has an interest in the abutting lands and Councillor Hubbard resides across the road from the subject lands. Councillor Hamre Chaired this portion of the meeting. . . G.P.A. Minutes - 4 - September 15, 1986 REPORTS PLANNING & DEVELOPMENT Resolution #GPA-819-86 Rezoning Application Moved by Councillor Wotten, seconded by Councillor McKnight Site Plan Approval John Rice 1. That Report PD-212-86 be received; and 60.35.312. 2. That the application submitted by Mr. R. W. Bruynson, for Mr. John Rice, to rezone a 0.689 hectare parcel in Part Lot 12, Concession 1, former Town of Bowmanville, to permit a seventy-seven (77) unit condominium apartment be referred to staff for processing and subsequent report and public hearing. "CARR I ED" Councillor Hubbard Chaired this portion of the meeting. ~ Resolution #GPA-820-86 Rezoning Application Moved by Councillor Hamre, seconded by Councillor Cowman Site Plan Approval Ann PSilopoulis 1. That Report PD-213-86 be received; and 60.35.313 . . . . 2. That the application submitted by Mrs. A. Psilopoulis, to rezone a 1.63 hectare parcel in Part Lot 25, Concession 2, former Township of Darlington, to permit the existing residences, repair garage and service station and to permit a Motor Vehicle Sales establishment be referred to Staff for processing and subsequent report and public hearing. "CARRI ED" Resolution #GPA-821-86 Summary of Land Division Committee Applications for July 1986 60.84.99. Moved by Councillor Wotten, seconded by Councillor Hamre 1. That Report PD-214-86 be received for information. "CARRIED" Resolution #GPA-822-86 Summary of Committee Moved by Councillor Stapleton, seconded by Councillor Hamre of Adjustment Applications for 1. That Report PD-215-86 be received for information. August 27, 1986 60.81.2. "CARRIED" G.P.A. Minutes . REPORTS . . . Rezoning Application Site Plan Amendment Anton Jukic Cedar Park 60.35.311. MINUTES . CLERK'S REPORTS . . Animal Control Monthly Report for July 1986 68.29.5. - 5 - September 15, 1986 eoontt~llor Wetten made a declaration of interest relative to Report PD-216-86; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Wotten's son does business with Mr. Anton Jukic. Resolution #GPA-823-86 Moved by Councillor Hamre, seconded by Councillor Cowman 1. That Report PD-216-86 be received; and 2. That the application submitted by Mr. Anton Jukic to rezone a parcel of land located in Part Lot 15, Concession 6, former Township of Darlington, to permit an expansion to the existing Trailer Camp/Park be denied without prej udice. "CARRIED" Councillor Cowman Chaired this portion of the Meeting. Resolution #GPA-824-86 Moved by Councillor Hamre, seconded by Councillor McKnight THAT the Minutes of a Special Meeting of the General Purpose and Administration Committee, held on August 29, 1986, be approved. "CARRIED" Resolutim #GPA-825-86 Moved by Councillor Stapleton, seconded by Councillor Hamre THAT the Minutes of a regular meeting of the General Purpose and Administration Committee, held on September 2, 1986, be approved. "CARRIED" Resolution #GPA-826-86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Report CD-45-86 be received for information. "CARRIED" . . . . . . . G.P.A. Minutes - 6 - September 15, 1986 Resolution #GPA-827-86 Request for Crossing Moved by Councillor Hubbard, seconded by Councillor Wotten Guard - Courtice West Public School 1. That Report CD-46-86 be received; and 68.26.2. 2. That an adult crossing guard be placed at Nash Road and Courtice Road West Public School; and 3. That Public Works be instructed to carry out the necessary signing and painting. "CARRIED" Resolution #GPA-828-86 Parking Enforcement Moved by Councillor Stapleton, seconded by councillor Hamre Report for July 1986 77.39.3. TIJAT:Report CD-47-86 be received for information. Recess TREASURY REPORTS Underground Entrance Ramp - Fire Station #1 (Bowmanvi lle) 16.6.2. "CARRIED" Resolution #GPA-829-86 Moved by Councillor Hubbard, second by Councillor Wotten THAT there be a 10 minute recess. "CARRIED" The meeting reconvened at 10:35 a.m. Councillor Wotten Chaired this portion of the meeting. Resolution #GPA-830-86 Moved by councillor Hamre, seconded by Councillor Stapleton 1. That Report TR-70-86 be received; and 2. That the procedures set out in the Purchasing By-law #82-92, Section 5, Paragraph 04, be waived for this particular transaction owing to the uniqueness of the work required; and 3. That a purchase order in the amount of $11,960.00 (Plus P.S.T.) to replace the electric snow melting cables in the underground entrance ramp at Fire Station #1, be awarded to Kremco Limited, Toronto, Ontario; and 4. That the funds expended be provided from the approved 1986 Fire Department Capital Budget Account #7102-0172-0005-4. "CARRIED" . . . . . . . G.P.A. Minutes Cash Acti vi ty Report, August 1986 10.57.9. Staffimg - Finance Dept. Tender T86-17 Durham St., Brown St., & Queen St. Storm Sewers 10.2.8. - 7 - September 15, 1986 Councillor Wotten made a declaration of interest relative to Report TR-73-86; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Wotten is a livestock Valuer and the report contains claims that relate to him. Councillor Hubbard chaired this portion of the meeting. Resolution #GPA-831-86 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That Report TR-73-86 be received; and 2. That, in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980, the Treasurer reports to committee that the cash position of the Town of Newcastle for the month ended August is as shown on the attached schedule; and 3. That the expenditures for the month of August 1986 be confirmed. "CARR I ED" Councillor Wotten Chaired this portion of the meeting. Resolution #GPA-832-86 Moved by Councillor Hubbard, seconded by councillor Hamre THAT Report TR-72-86 be referred to the end of the Agenda. "CARRIED" Resolution #GPA-833-86 Moved by Councillor Hamre, seconded by Councillor Hubbard 1. That Report TR-74-86 be received; and 2. That Hollingworth Construction Company, Concord, Ontario, with a bid in the amount of $182,135.50, being the lowest responsible bidder, meeting all terms, conditions, and specifications of Tender T86-17, be awarded the contract for the Durham Street, Brown Street and Queen Street Storm Sewers; and 3. That the funds be drawn from the approved 1986 Public Works Capital Budget. "CARRIED" . . . . . . . G.P.A. Minutes FIRE DEPARTMENT Proclamation and Display for Fire Prevention Week October 6-11th 10.2.11. Fire Training Course Sept. 22-26, Ontario Hydro Western Nuclear Training Centre 68.13.5. COMMUNITY SERVICES Universal S~ate Sharpeners ltd. 68.31.3. PUBLIC WORKS - 8 - September 15, 1986 Councillor McKnight Chaired this portion of the meeting. Resolution #GPA-834-86 Moved by councillor Hamre, seconded by councillor Hubbard 1. That Report FD-30-86 be received; and 2. That the General Purpose and Administration Committee recommend to Council that October 6th to 11th, 1986, be proclaimed Fire Prevention Week in the Town of Newcastle. "CARRIED" Resolution #GPA-835-86 Moved by Councillor Hubbard, seconded by Councillor Wotten 1. That Report FD-31-86 be received; and 2. That the General Purpose and Administration Committee recommend to Council, forthwith, that the Fire Chief attend the Ontario Hydro Western Nuclear Training Centre Course from September 22nd to 26th 1986, as an invited participant of Ontario Hydro's Darlington Community Relations Department. "CARRIED" Resolution #GPA-836-86 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT "forthwith" be added after "CARRIED" in Resolution #GPA-835-86. "CARRI ED" Councillor Stapleton chaired this portion of the meeting. Resolution #GPA-837-86 Moved by Councillor Hamre, seconded by councillor Hubbard 1. That Report CS-56-86 be received for information. "CARRIED" Councillor Hamre chaired this portion of the meeting. . . . . . . . G.P.A. Minutes CN Rail Crossing Signals on Riley Road - Toronto Street, Newcastle 77.2.6. Providence-Shaw Women's Institute Anti-Litter and Anti-Vandalism Campaign 68.21.99. Flooding and Drainage (Holt Road) Formerly Preston Road (lots 20/21 Conc. 2, Darlington 18.45.108. - 9 - September 15, 1986 Resolution #GPA-83S-86 Moved by Councillor Hubbard, seconded by Councillor Wotten 1. That Report WD-70-86 be received; and 2. That the Canadian Transport Commission be advised that the Corporation of the Town of Newcastle is in favour of the installation of automatic warning devices at the Riley Road Crossing at this time and that it will pay 12 1/2 percent of the installation cost estimated at $139,200.00 (i.e. the Town's share would be approximately $17,400.00) plus 50 percent of future maintenance costs estimated at approximately $3,400.00 (i.e. the Town's share would be approximately $1,700.00); and 3. That $17,400.00 be provided in the 1987 Budget for the installation of the protection devices at the crossing on Riley Road. "CARRIED" Resolution #GPA-839-86 Moved by Councillor Hubbard, seconded by Councillor Wotten 1. That Report WD-71-86 be received for information; and 2. That a copy of this report be forwarded to the Providence Shaw Women's Institute. "CARRIED" Resolution #GPA-840-86 Moved by Councillor Cowman, seconded by councillor Hubbard 1. That Report WD-72-B6 be received; and 2. That the Public Works Department complete the upgrading and restoration of the roadside ditch and entranceways on Holt Road damaged as a result of the August 26, 1986 storm; and 3. That all costs be assessed to the 1986 Public Works Road Maitnenance Budget; and 4. That the abutting property owners be so advised. "CARRIED AS AMENDED" . . . . . G.P.A. Minutes Safety Improvements Intersection of Old Scugog Road and Concession Road 7 77.2.5. Beautification of the liberty Street Entrance to the Bowmanville Urban Area of the Town of Newcastle 16.6.99. - 10 - September 15, 1986 Resolution #GPA-841-86 Moved by Councillor Cowman, seconded by Councillor Wotten THAT Resolution #GPA-840-86 be amended as follows: "5. That the Director of Public Works review with Ontario Hydro the construction of the generating line on the west side of the road; 6. That the Director of Public Works meet with the residents at the site and advise the Members of Council of the date the meeting is to take place." "CARRIED" Resolution #GPA-842-86 Moved by Councillor Hubbard, seconded by Councillor Wotten 1. That Report WD-73-86 be received; and 2. That the proposed realignment of Old Scugog Road through the intersection at Concession Road 7, be cancelIed; and 3. That the stop signs be re-oriented to create a stop for north and southbound traffic and a through traffic condition for east and westbound traffic upon the passage of a by-law to authorize same. "CARRIED" ~43,g(, Resolution #GPA~~ Moved by Councillor McKnight, seconded by Councillor Hubbard 1. That Report WD-74-86 be received; and 2. That the landscape plan submitted by Kamstra Landscaping be presented toM. LC. for their review and consideration; and 3. That Kamstra Landscaping, Taunton, within the Town of Newcastle, be retained to carry out landscaping in the Bowmanville Works Yard and on the Liberty Street/Highway 401 Ramp, in accordance with their landscape drawing dated August 23, 1986; and 4. That the work on the Liberty Street/Highway 401 Ramp proceed upon written approval from M.T.C.; and 5. (a) That the works be funded from the Town's Promotion Account; OR . (b) That the works be funded from the excess surplus. . . . . . . . . G.P.A. Minutes Servicing - Nash Road Foster Creek Subdivision Stonn Sewers on Flett Street - 11 - September 15, 1986 Resolution #GPA-844-86 Moved by Councillor Hubbard, seconded by councillor Wotten THAT the works be funded from the Town's Promotion Account. Resolution #GPA-845-86 Moved by Councillor Stapleton, seconded by Councillor Hubbard THAT the Director of Public Works contact the Ministry of Transportation and Communications to address the cost sharing and liability of landscaping on the liberty Street/Highway 401 Interchange as well as the future of the interchange; AND Report back to the General Purpose and Administration Committee. "CARRIED" Resolution #GPA-846-86 Moved by Councillor Cowman, seconded by Councillor Wotten THAT Report WD-74-86 be tabled pending submission of the report to the General Purpose and Administration Committee. "CARRIED" Resolution #GPA-847-86 Moved by Councillor Cowman, seconded by Councillor Wotten THAT the Director of Public Works contact M.T.C. regarding the well situation on Highway #2 and discuss with the Region, the servicing on Nash Road. "CARRIED" Resolution #GPA-848-86 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT the Director of Public Works take definitive actions against Foster Creek Developments to enforce the subdivision agreement by drawing down on their letters of credit relative to problems in the subdivision. "CARRI ED" Resolution #GPA-849-86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the Director of Public Works review and report on the placing of storm sewers on Flett Street, in the 1987 Capital Budget. "CARRIED" . . . . . . . G.P.A. Minutes Extension of Baseline Road to Bennett Road OTHER BUSINESS Staffing - Finance Department 10.10.99. - 12 - September 15, 1986 Resolution #GPA-850-86 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT the Director of Public Works review and report on the pOSSible extension of Baseline Road to Bennett Road, to provide a connecting link between Wilmot Creek. "CARRIED" Resolution #GPA-851-86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the delegations be acknowledged and advised of Council's actions. "CARRI ED" Resolution #GPA-852-86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Mrs. June Eccles be advised that Council will consider allowing her some art space in the new Town Hall. "CARRIED" Resolution #GPA-853-86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Committee move "In Camera." "CARRIED" Resolution #GPA-854-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT Confidential Report TR-72-86 be received. Resolution #GPA-855-86 Moved by Councillor McKnight, seconded by councillor Hamre THAT Confidential Report TR-72-86 be tabled to 198i' Budget Deliberations where the Chief Administrative Officer can address the overall staffing needs of all departments. "LOST" Resolution #GPA-856-86 Moved by Councillor Cowman, seconded by Councillor Stapleton THAT recommendation #3 of Confidential Report TR-72-86 be divided from #1 and #2. "CARRIED" . . . . G.P.A. Minutes . Adj ournment . . - 13 - September 15, 1986 Resolution #GPA-857-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the position of part time secretary within the Purchasing Section of the Finance Department, be re-classified and established as Clerk Typist 1 and the position advertised and filled in accordance with Town Policy. "CARRIED" Resolution #GPA-858-86 Moved by Councillor Hamre, seconded by Councillor McKnight THAT Recommendation #1 and #2 of Confidential Report TR-72-86 be tabled until the Chief Administrative Officer has done a complete personnel requirement report prior to the 1987 budget discussions. "CARRIED" Resolution #GPA-859-86 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the meeting be open. "CARRIED" Resolution #GPA-860-86 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT the actions taken "In Camera" be approved. "CARRIED" Resolution #GPA-861-86 Moved by Councillor Hubbard, seconded by councillor Hamre THAT the meeting adjourn at 12:50 p.m. "CARRIED"