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HomeMy WebLinkAbout12/05/1968 Page 3 Special Meeting of Council 26 November 1968 continued: The ~ollowing By-Laws were given first, second and third .reading and ~inally passed: By-Law MOa 1611 , A By-Law to appoint an Acting Clerk ~or the municipality of the Corporation o~ the Township o~ Clarke. Whereas Section 215 o~ The Municipal Act, R.S.O. 1960, Chapter 249, authorizes the Council of a municipality to appoint an Acting Clerk, . There~ore the Municipal Council o~ the Corporation o~ the Township o~ Clarke enacts as ~ollows: 1. Th~t *". Henry DeWith be and is h.ereby appointed Acting Clerk ~or the Corporation of the Township o~ Clarke as o~ December 9, 1968. ,. 2. That the said Mr. Henry DeWith shall be paid a sum per-annum, payable monthly, expressed by resolution o~ the said Council. 3. That By-Law No. 1544 be and the s~e is hereby repealed. By-Law BOa 1612 , A By-Law to appoint an Acting Treasurer ~or the munieipality of the Corpo~ation of the Township of Clarke. Whereas Section 218 o~ The Municipal Act, R.S.O. . 1960, Chapter 249, authorizes the Council o~ a municipalit~ to appoint an Acting Treasurer, There~ore the Municipal Council o~ the Corporation of the Township o~ Clarke enacts as follows: 1. That Mr. Henry DeWith be and is hereby appointed Acting Treasurer for the Corporation o~ the Township o~ Clarke as o~ December 9,' 1968. 2. That the' said Acting Treasurer shall per~orm the duties o~ ~ax Collector. 3. That the said Mr. Henry DeV/ith shall be paid a sum per annum, payable monthly, expressed by resolution o~ the said Council. 4. That By-Law No. 1544 be and the same is hereby repealed. Meeting adjourned at 11:40 p.m. . ~'~""-4../: Clerk. . - /~;// ;t& Reeve. SPECIAL MEETING OF THE COUNCIL OF THE TOWNSHIP OF CLARKE Thursday, December 5, 1968, at 8 p.m. _ Present:. Reeve R.oy 'A~ Foster' Deputy-Reeve H. E. Walkey Councillor W. R. Carveth Councillor F. A. Gray Councillor J. W. Stone Clerk H. E. Millson Walter H. Pope, Chartered Accountant Mr. Henry DeWi1(h- 'Special'meeting of Council was called by Reeve Foster to consider the business recorded herein. The ~ollowing correspondence was-read out by Reeve Foster: 1. Walter H. Pop~, CharteDed Accountant, re preliminary autiit.-Filed. The ~ollowing resolution was passed: Resolution BOa 168:Moved by J.W.Stone,seconded by F.A.Gray: In accordance with Resolution No. 160 dated November 14, 1968, this Council hereby accept and approve o~ a pr'eliminary audit o~ the accounts o~ this municipality under the control of Clerk-Treasurer, Mr.H. E. Millson, as presented by Walter H. Pope, C.A., auddtor o~ the Corporation of the Township of Clarke, a copy o~ which is hereby attached and ~orms a part o~ this resolution. Council Chamb~r, Orono. - . Page 2 Special Meeting o~ Council 5 December 1968 continued: a'. ., December 5, 1968, The Council, Township of Clarke, Orono, Ontario. Gentlemen: ~ Pursuant to the council's request by resolution tQ conduct a preliminary audit of the accounts of the municipality under'the control of 'the cierk-~reasurer, Mr. Ed Millson, we attended at the of~ices of the township to conduct the required ~udit. '. Although it is not possible at an interim audit to pass finally on the ~inancial a~fairs of the ~unicipality or to accurately determine that ,all cash received by' oz: on behal~ o~ the municipality have in actual fact been deposited to the credit o~ the m4Dicipality, wi~h ~he municipalities bankers we did determine that:- 1. All the transacti~ns coming within oUr notice were authorized by' the council ot the municipality, and were properly documented. , . 2.,. All f'~ds received by the municipality directly and ~or which a receipt was issued, ~ere properly deposited with the municipalities bankers. All tax payments were made directly to thEt municipaliti:es bankers, and were not received by the treasure~. No transaction or activities were determined that would prevent or delay a temporary clearance of the clerk-treasurer at the time of his separation pending f'inal audit of' the accounts and records of' the municipality at the end o~ the year. . . It is recommended that bonding o~ municipal employees be checked and so changed that the new or acting treasurer be bonded to an amount deemed satis~actory to the council. Yours truly," -. . . (Sgnd}Walter H. Pope Walter H. Pope, Chartered Accountant. A certi~ied copy o~ this resolution be ~orwarded to Mr. H. E. ,Millson. Carried. Meeting adjourned at ~:3S p.m. 3. 4: ... " \ ~~-q' dJ1- J Clerk. Reeve.4 t9 U. REGULAR MEETING OF THE COUNCIL OF THE TOWNSHIP OF Q.ARKE Friday, December 13, 1968, at 10 a.m. Councll Chamber, Orono. L....);l" ., Present: Reeve Roy A. Foster Deputy Reeve H. E. Walkey Councillor W. R. Carveth Councillor F. A. Gray Councillor J. W. Stone' . Acting Clerk H. DeWith The minutes of' Council meetings held on November 5, 8, 14, 26, and December 5, 1968, were approved as read on motion_ by F. A. G~ay,sec.D.ded by H. E. ~Ukey. Carried.' . It was moved by W.'R. Carvet~, seconded by F. A. Gray that ~elegations'be heard. Carried. ~. 'J.'Stutt, representative for Clarke on the Board of the Memorial Hospital, presented his report. Further, he told Council that he would not be eligible for reappoint- ment to the Board f'or the ensuing year' as he had now completed the ~ax1mum of 12 years in accordance with the B,-laws of the said Memorlal 1fospital. He suggested that the 1969 appoint-. ment be made as' soon' as possible. .