Loading...
HomeMy WebLinkAbout1973-12-20Committee of the Whole Treasurerts Report Borrowing By -Law Office Hours Committees and Boards Purchasing Tax Bills TOWN OF NEWCASTLE' December 20th, 1973 Minutes of a meeting of the Committee ofthe Whole Council held`' at ,Iampt©n.:Municipal Hall on Thursday,; December 20th., 19`73 at_ 7:00 p.m, Present: Mayor Councillor Absent: Councillor Staff: Clerk Treasurer Garnet B. Rickard B. Tink Ivan M. Hobbs K. Lyall A. D. Wearn D. A. A11in K. Entwisle J. M. McIlroy J. F. Descent Mr. J. Descent presented a Report on the proposed operations of the Treasury Department. The Report was accepted in principle subject to the following: - (a) Moved by Councillor Hobbs, seconded by Councillor Allin. THAT the Borrowing By-law for Current Funds be for $2,000,000. "CARRIED" (b) It was agreed that the office hours at all the various offices would be 8:30 a.m. to 5:00 p.m. (c) Moved by Councillor Hobbs, seconded by Councillor A11in. THAT the present Committees and Boards be dissolved in accordance with Bill 162 and that the same Boards be reappointed tentatively on January 1st, 1973 for a limited period. "CARRIED" It was agreed that control of Purchasing would be by the Treasurer for the time being. It was agreed that the Treasurer would contact the Canadian Imperial Bank of Commerce for a price for running Tax Bills and compare it with the I.B.M. price. It was also agreed that all tax collections would be at the various branches of the Canadian Imperial Bank of Commerce subject to the Treasurer contacting the other local Banks to find out their price for collection of Tax Bills. Office Staff The Clerk presented the following Report on the placement of Office Staff: - Clerk's Office - Mrs. Gray - Mrs. Fice Treasury Department - Cashier, Taxes, Vital Statistics, and Cemetery - Mrs. Depew - Cashier, Taxes, Switchboard - Mrs. Dunham - Payroll - Miss Clarke By -Law Enforcement Officer - Mrs. Best Works and Engineering Department - Mrs. Kirkton Building Department - Mrs. Stagg It was also reported that Mrs. Watson and Mrs. Stainton of the Orono office had indicated that they were not interested in working for the new Town if it meant working out of Orono. The Clerk's Report was approved. Inaugural The Agenda and Programme for the Inaugural Meeting on Meeting January 3rd, 1974 was discussed and it was left for Councillor Lyall to finalise and attend to the printing. Future Meetings By-laws Appointment of Committees Applications for Committees etc. Moved by Councillor Hobbs, seconded by Councillor Wearn THAT Council will meet after the Inaugural Meeting as follows: - January 4th, 1974 at 1:30 p.m. January 7th, 1974 at 7:00 p.m. Both meeting to .be in the new Council Chambers at Bowmanville. The Clerk submitted various by-laws which would require passing as soon as possible in the new year. It was agreed to consider these by-laws at the above mentioned meetings. This matter was deferred until January 4th, 1974. The Clerk was asked to send out a copy of the list of applicants to all Members of Council Meeting It was decided to meet with the Departments as follows: - with Departments December 24th 9:00 a.m. Works Department 10:00 a.m. Building Department Letter to CUPE The Mayor read a letter from CUPE regarding the certification of the outside workers unions. Moved by Councillor Wearn, seconded by Councillor Tink THAT the Mayor and Clerk be authorised to set up an appointment after January 3rd, 1974 to sign the certification agreement. "CARRIED" Adjournment The Mayor adjourned the meeting at 10:00 p.m.