HomeMy WebLinkAbout1983-09-30 MinutesAd Hoc Committee
Minutes
TOWN OF NEWCASTLE
September 30, 1983
Minutes of the Ad Hoc Committee Meeting
with respect to the Renovations to the
Bowmanville Library Heating System, held
on September 30th 1983, at 2:50 p.m.,
in the Council Library.
In Attendance: Councillor Marie Hubbard,
Mayor G. B. Rickard
Councillor E. R. Woodyard,
Library Board: Don Hargest
Louise Aasen
Chairperson
at 3:05 p.m.
Town Staff: Clerk, David W. Oakes
Consultants: Mr. D. Bryon and Mr. H. McConkey,
Totten, Sims, Hubicki
Moved by Mayor Rickard, seconded by Don Hargest
THAT the minutes of the meeting of the Ad Hoc
Committee held on September 23rd 1983, be
approved as read.
"CARRIED"
The Chairman noted for the record, that a letter dated
Appointments September 29th 1983, appointing Mr. Hargest and Mrs.
Aasen to the Committee, had been received from
Barbara Schon, Secretary -Treasurer, Newcastle Public
Library Board.
Councillor Hubbard introduced Mr. Bryon and Mr. McConkey
Totten, Sims, Hubicki to the Members of the Committee and invited them to make
Presentation their presentation.
Mr. Bryon Explained the manner in which the project was
to proceed. That is, that the tender and specifications
would be broken into three separate parts, each part of
which will interface with the other parts. This way, the
Committee could determine whether they wanted to stage
the work, or do it all at once.
Mr. Bryon advised further, that his firm had prepared
a preliminary set of plans which could provide supplementary
heating for the Library Building and could cost anywhere
from $1,000 to $3,000. Mr. Bryon indicated, that
preliminary heating designs would be roughed out, and
available to the Committee in about one week's time.
Ad Hoc Committee Minutes - 2 - September 30, 1983
Mr. McConkey advised the Committee, that his review
of the project had led him to conclude that there were
a number of long term benefits which could be achieved
by making certain alterations or changes in the
project. Specifically, he recommended that the present
windows be replaced with double glazed windows. In his
opinion, there would be a long range benefit in the
enhancing of the structure and, that there was an
opportunity to have at least 30% of the cost funded by
the government grants. If double glazing were installed,
there would be an opportunity to save on the cost of
perimeter heating by :
(a) Continuing to use the existing perimeter system instead
of installing a new baseboard convection system;
(b) Reducing the size of the furnace system because a
smaller system would be sufficient.
Mr. McConkey emphasized the fact that there would be a
significant benefit in approving the double glazing of
the windows and asked the Committee to make that decision
immediately, so that they could undertake the preparation
of final plans and specifications.
When asked about the furnaces, Mr. McConkey stated that
the furnaces were cast iron, gas fired, modular units
and the life of the system was about 20 to 25 years.
Moved by Mayor Rickard, seconded by Louise Aasen
THAT the Consultants be authorized to call Tenders
with respect to the double glazing of the Library
windows;
AND THAT the Consultants be authorized to down -size
the furnaces as necessary, having regard for the
reduced heat loss occasioned by the installation of
double glazed windows;
AND FURTHER THAT the Consultants be authorized to
include in the Tender Specifications an optional
price to upgrade the boiler (furnaces) if double
glazing is not approved by the Library Board and
Council.
Moved by Councillor Woodyard, seconded by Louise Aasen
Adjournment
THAT the meeting adjourn at 4:05 p.m.
"CARRIED"
NOTE: The next meeting will .be held on October 11, 1983,
following the Council Meeting, in the Council Library.
(At approximately 11:00 a.m.)