HomeMy WebLinkAboutCOD-033-03
Clw:jggton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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Date:
September atl1, 2003
Resolution #: GPPr ~351-()'3
Report #: COD-033-03
File#:
By-Iaw#: <~~-I'::)R
Subject:
RFP2003-13, Indoor Soccer Facility I Outdoor Lacrosse Bowl
Recommendations:
It is respectfully recommended to Council the following:
1, THAT Report COD-033-03 be received;
2, THAT Barry-Bryan Associates (1991) Ltd" Whitby, Ontario with a total bid in the
amount of $194,000,00 (including disbursements, plus GST), being the lowest most
responsible bidder meeting all terms, conditions and specifications of Request for
Proposal RFP2003-13, be awarded the contract for the Architectural Services for the
Indoor Soccer Facility I Outdoor Lacrosse Bowl, as required by the Community
Services Department;
3. THAT the funds be drawn from Account #8650-03901-1401; and
4, THAT the attached by-law marked Schedule "B" authorizing the Mayor and Clerk to
execute the necessary agreement be approved.
Submitted by:
arano, H.B.Sc., C,M,O,
of Corporate Services
Reviewed bO~- -(~
Franklin Wu,
Chief Administrative Officer
seph Caruana,
jrector of Community Services
cY~~
n. Nancy Taylor, B,B.A., CA,
.{tS'- Director of Finance
MMILAB\JClkm
1201
REPORT NO.: COD-033-03
PAGE 2
BACKGROUND AND COMMENT
A request for proposal was advertised and issued to provide architectural services for the Indoor
Soccer Facility I Outdoor Lacrosse Bowl.
Subsequently, bids were received and tabulated as per schedule "A" attached.
As stipulated in the proposal documents, proponents were evaluated based on the following
criteria:
. Previous experience designing Indoor Soccer Facility I Outdoor Lacrosse Bowl and other
Sports Facilities
. Team experience
. Key personnel
. Price
. Working knowledge in Clarington and Durham Region
. Ability to complete projects in accordance with Schedule
. Completeness of proposal
. References
As per the request for proposal document, the consultant selection would be made on the basis
of the written proposal and a potential interview,
Upon completion of the review by the selection committee, two firms, Totten Sims Hubicki
Associates and Barry-Bryan Associates (1991) Ltd, were selected for an interview, After further
review and analysis and based on the pricing submitted, and the evaluation criteria, it was
unanimously agreed that Barry-Bryan Associates (1991) Ltd, be recommended for the project
The required funds will be drawn from account # 8650-03901-1401 and are included in the
overall cost allocation of $2,7 million dollars as previously approved by Council in Community
Services Department reports CSD-13-03 and CSD-14-03,
lzrJ 2
2
REPORT NO.: COD-033-03
PAGE 3
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation, Queries with respect to department needs, specifications, etc" should be
directed to the Director of Community Services.
The subject firm have successfully completed numerous projects for the Municipality of
Clarington in recent years.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
1203
3
Cl!tl-mgtOn
Municipality of Clarington
SCHEDULE "A"
REVISED BID SUMMARY
RFP2003-13, ARCHITECTURAL SERVICES
FOR THE INDOOR SOCCER FACILITY I OUTDOOR LACROSSE BOWL
BIDDER TOTAL BID AMOUNT COMMENTS
Barry Bryan Associates $194,000.00 Included $15,000,00
Whitbv, ON disbursements
Totten Sims Hubicki $194,000.00 Included $6,000.00
Whitby, ON disbursements. Prequalification of
contractors not included
J,R. - Freethy Architect $207,050.00 Included $15,000,00
Bowmanville, ON disbursements
Mayhew & Architects $259,710.00 Site plan approval process not
Thornhill, ON included,
NOTE: GST Extra, Disbursements included,
1204
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2003-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Barry-Bryan
Associates (1991) Ltd" Whitby, Ontario, to enter into an
agreement for the Architectural Services, for the Indoor Soccer
Facility and Outdoor Lacrosse Bowl.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1, THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Barry-Bryan Associates (1991) Ltd., Whitby, Ontario and said
Corporation; and
2. THAT the contract attached hereto as Schedule "B" form part of this By-law,
By-law read a first and second time this day of
,2003,
By-law read a third time and finally passed this day of
,2003.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1205