The URL can be used to link to this page

Home My WebLink About2017-02-13General Government Committee Minutes February 13, 2017 - 1 - Minutes of a meeting of the General Government Committee held on Monday, February 13, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill Councillor W. Woo Staff Present: M. Marano, A. Allison, S. Brake, T. Cannella, J. Caruana, L. Gordon, G. Weir, J. Gallagher, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business – Introduction Councillor Neal added a New Business item, regarding legal representation, to the New Business – Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG-111-17 Moved by Councillor Partner, seconded by Councillor Woo That the Agenda for the Planning and Development Committee meeting of February 13, 2017 be adopted as presented with the addition of a New Business item regarding legal representation. Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. 5 Announcements Members of Council announced upcoming community events and matters of community interest. General Government Committee Minutes February 13, 2017 - 2 - 6 Adoption of Minutes of Previous Meeting Resolution #GG-112-17 Moved by Councillor Hooper, seconded by Councillor Partner That the minutes of the regular meeting of the General Government Committee meeting held on January 23, 2017, be approved; That the minutes of the special meeting of the General Government Committee meeting held on January 27, 2017, be approved; and That the minutes of the special meeting of the General Government Committee meeting held on January 30, 2017, be approved. Carried 7 Delegations 7.1 Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, Regarding an Annual Update on the Ganaraska Region Conservation Authority Programs Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, was present regarding an annual update on the Ganaraska Region Conservation Authority (GRCA) programs. She made a verbal presentation to accompany an electronic presentation. Ms. Lancaster provided an overview of the goals of the Clean Water – Healthy Land Financial Assistance Program (CWHLFAP) and how the GRCA works towards achieving these goals. She provided an overview of the financial assistance program and reviewed details of the 2016 funding amounts and caps. Ms. Lancaster continued by reviewing the 2017 funding amounts and caps and noted that there are new categories for urban projects, cover crops and an overall clearer categories. She explained that the review committee is in place to evaluate the projects and approve funding and explained the Committee composition. Ms. Lancaster continued by reviewing the program funding from 2007 to 2016. She highlighted the variety projects that have been undertaken with this program and provided a detailed description of the main projects in 2016. Ms. Lancaster provided details of the tree offerings in 2016 at the GRCA and the agricultural outreach. She reviewed the well management program and noted that there was an increase in calls regarding low water levels in 2016. General Government Committee Minutes February 13, 2017 - 3 - Suspend the Rules Resolution #GG-113-17 Moved by Councillor Partner, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow the delegation of Pam Lancaster to be extended for an additional two minutes. Carried She continued by providing an overview of the 2017 projects to date. Ms. Lancaster concluded by noting the benefits of this program to our natural environment. She thanked the Committee and offered to answer questions. Resolution #GG-114-17 Moved by Councillor Partner, seconded by Councillor Traill That the delegation of Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, regarding an annual update on the Ganaraska Region Conservation Authority programs, be received with thanks. Carried 7.2 Niels Hodsman Regarding Durham Multi-Faith World Religion Day in January 2018 Niels Hodsman was present regarding the Durham Multi-Faith World Religion Day in January 2018. He made a verbal presentation to accompany an electronic presentation. Mr. Hodsman provided an overview of the origins of Multi-faith World Religion Day. He noted the various organizers of the event which includes the Committee and the multi-faith membership. Mr. Hodsman reviewed the annual themes and the various event endorsements and collaborations. He highlighted the aims and benefits, attendees, formal programming, and friendships. Mr. Hodsman concluded by asking the Members of Committee for the use of the Garnet B. Rickard Recreation Complex on Sunday, January 21, 2018 from 11:30 AM to 5:00 PM at no charge. He thanked the Committee and offered to answer any questions. Resolution #GG-115-17 Moved by Councillor Woo, seconded by Councillor Partner That the delegation of Niels Hodsman regarding Durham MultiFaith World Religion Day in January 2018, be received with thanks; and That the request be referred to staff. Carried General Government Committee Minutes February 13, 2017 - 4 - 8 Communications - Receive for Information 8.1 Minutes of the Newcastle Village Community Hall Board dated January 19, 2016, February 16, 2016, June 21, 2016, July 21, 2016, September 27, 2016 and November 15, 2016 8.2 Minutes of the Central Lake Ontario Conservation Authority dated January 17, 2017 8.3 Kyle Fitzgerald and Tenzin Shomar, Durham Youth Council – Clarington Transportation Master Plan – Letter of Appreciation 8.4 Gary Cole, West Beach Association – Annual Progress Report Resolution #GG-116-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Communication Items 8.1 to 8.4 be received for information, with the exception of Correspondence Items 8.1. Carried Resolution #GG-117-17 Moved by Councillor Partner, seconded by Councillor Woo That Communication Item 8.1, minutes of the Newcastle Village Community Hall Board dated January 19, 2016, February 16, 2016, June 21, 2016, July 21, 2016, September 27, 2016 and November 15, 2016, be received for information. Carried 9 Communications – Direction 9.1 Jeff Leal, Minister of Agriculture, Food and Rural Affairs – Rural Economic Development (RED) Program Resolution #GG-118-17 Moved by Councillor Partner, seconded by Councillor Hooper That Communication Item 9.1 from Jeff Leal, Minister of Agriculture, Food and Rural Affairs regarding the Rural Economic Development (RED) Program, be referred to staff. Carried General Government Committee Minutes February 13, 2017 - 5 - 9.2 Brenda McAuley, CPAA National President – Regarding Federal Government Standing Committee on Government and Estimates (OGGO) Report Regarding Canada Post Resolution #GG-119-17 Moved by Councillor Woo, seconded by Councillor Traill That Communication Item 9.2 from Brenda McAuley, CPAA National President regarding the Federal Government Standing Committee on Government and Estimates (OGGO) Report regarding Canada Post, be endorsed by the Municipality of Clarington; and That a copy of this resolution be forwarded to the Honourable Judy Foote, Minister of Public Services and Procurement, MP Erin O’Toole, MP Kim Rudd and MP Karine Trudel. Carried 9.3 Heather Rademacher, President, Clarington Concert Band, Requesting a Location to House the Music Library and Equipment, as Well as a Rehearsal Space Resolution #GG-120-17 Moved by Councillor Neal, seconded by Councillor Hooper That Communication Item 9.3 from Heather Rademacher, President, Clarington Concert Band, requesting a location to house the music library and equipment, as well as a rehearsal space, be referred to Staff; and That the Clarington Concert Band be consulted on any upcoming arts within the Municipality of Clarington. Carried 10 Presentations No Presentations Councillor Neal chaired this portion of the meeting. General Government Committee Minutes February 13, 2017 - 6 - 11 Engineering Services Department Resolution #GG-121-17 Moved by Councillor Cooke, seconded by Councillor Traill That Reports EGD-004-17, EGD-005-17, and EGD-006-17, be approved, on consent, as follows: 11.1 EGD-004-17 Courtice Mills Subdivision (McMann Cres.), Courtice, Plan 40M-2499 ‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works Including Roads and Other Related Works That Report EGD-004-17 be received; That the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2499; That Council approve the by-law attached to Report EGD-004-17(Attachment 2 to Report EGD-004-17) assuming certain streets within adjacent Plan 40M-1744 as public highways; and That all interested parties listed in Report EGD-004-17 be advised of Council’s decision. 11.2 EGD-005-17 Entrances Report on Building Permit Activity for October, November, and December 2016 That Report EGD-005-17 be received for information. 11.3 EGD-006-17 Oke Woods Subdivision Phase 1B, Courtice, Plan 40M-2391 (part of) ‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works Including Roads and Other Related Works That Report EGD-006-17 be received; That the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2391 (part of); That Council approve the by-law attached to Report EGD-006-17 (Attachment 2 to Report EGD-006-17) assuming a certain street within Plan 40M-2391 as public highway; and General Government Committee Minutes February 13, 2017 - 7 - That all interested parties listed in Report EGD-006-17 be advised of Council’s decision. Carried Councillor Partner chaired this portion of the meeting. 12 Operations Department 12.1 OPD-002-17 Memorial Park Capital Project Over-expenditure Report Councillor Neal left the meeting at 10:30 AM. Resolution #GG-122-17 Moved by Councillor Traill, seconded by Councillor Hooper That Report OPD-002-17 be received; and That Council approve the capital project over-expenditure incurred with the 2016 sports field rehabilitation completed in Memorial Park, Bowmanville. Carried Councillor Neal returned to the meeting at 10:34 AM. 13 Emergency and Fire Services Department No Reports for this section of the Agenda. 14 Community Services Department No Reports for this section of the Agenda. Councillor Traill chaired this portion of the meeting. 15 Municipal Clerk’s Department 15.1 CLD-003-17 Council Code of Conduct and Appointment of Integrity Commissioner Resolution #GG-123-17 Moved by Councillor Partner, seconded by Councillor Hooper That Report CLD-003-17 be received; General Government Committee Minutes February 13, 2017 - 8 - That Guy W. Giorno be appointed as Integrity Commissioner for the Municipality of Clarington, as per the Region of Durham's award to Fasken Martineau DuMoulin LLP (Request for Proposal 1042A-2016) for the provision of Municipal Integrity Commissioner Services for the Municipality of Clarington for a term ending December 31, 2021; That the appointment by-law, being Attachment 1 to Report CLD-003-17, appointing Guy Giorno as Clarington's Integrity Commissioner, and detailing the powers, duties and services of Guy Giorno, be approved; That the Mayor and Clerk be authorized to execute the necessary agreement; That the By-law establishing a new Code of Conduct for Members of Council, being Attachment 4 to Report CLD-003-17, be approved; and That all interested parties listed in Report CLD-003-17 and any delegations be advised of Council's decision. Carried Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department No Reports for this section of the Agenda. 17 Finance Department No Reports for this section of the Agenda. 18 Solicitor’s Department No Reports for this section of the Agenda. 19 Chief Administrative Office No Reports for this section of the Agenda. 20 New Business – Consideration 20.1 Legal Representation Resolution #GG-124-17 Moved by Councillor Neal, seconded by Councillor Traill That Staff be directed to commence a Request for Proposal process for the possible selection of new labour counsel.