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Home My WebLink About01/24/1986 (Special) . . . TOW N 0 F NEW CAS T L E Special General Purpose & Administration Committee January 24, 1986 Roll Call Public Works Pages 60-74 Minutes of a special meeting of the General Purpose & Administration Committee reo the 1986 Budget, held Friday, January 24, 1986, at 9:30 a.m. in Court Room #1. Present Were: Mayor Winters Councillor A. Cowman (arrived at 2:28 p.m.) Councillor D. Hamre Councillor M. Hubbard (until 11:10 a.m.) (returned at 1:40 p.m.) Councillor H. McKnight Councillor F. Stapleton Councillor A. Wotten. Also Present: Chief Administrative Officer, D. Johnston Treasurer, J, Blanchard Director of Public Works, R. Dupuis (until 2:50 p.m.) Director of Community Services, J. Devantier Deputy Clerk, R. Rutledge Councillor Hamre chaired this portion of the meeting. Ron Dupuis, Director of Public Works gave a brief overview of the Public Works budget and explanation of how the subsidy works. Resolution #SGPA-1-86 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT the 1986 Current and Capital Budget for the Public Works Department be approved as submitted. "CARRI ED" ResolutiOn #SGPA-2-86 Moved by Councillor McKnight, seconded by Councillor Hubbard THAT there be a 5 minute recess. "CARRIED" Meeting reconvened at 11 :15 a.m. . . . S.G.P.A. Minutes Street Lighting Page 78 Handi-Transit Page 75 Planning & Development Pages 120-125 127-128 - - 2 - January 24, 1986 Resolution #SGPA-3-86 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT the Committee recess until 1:30 p.m. "CARRIED" Meeting reconvened at 1:40 p.m. Resolution #SGPA-4-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the proposed expenditure for New Lights in Bowmanville, Newcastle and Orono in the 1986 Current Budget under Account #7230-X-00210-2 be deferred; AND THAT Council request the Newcastle Hydro Electric Commission to provide a list of inventory and priorities; AND FURTHER THAT the Newcastle Hydro Electric Commission submit a 5 year capital expenditure plan. "CARRIED" Resolution #SGPA-5-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the 1986 Current Budget for Handi-Transit be approved as submitted. "CARRIED" Councillor Marie Hubbard chaired this portion of the meeting. Resolution #SGPA-6-86 Moved by Councillor Stapleton, seconded by Councillor McKnight THAT the 1986 Current and Capital Budget for the Planning & Development Department be approved as submitted. "CARRIED" Resolution #SGPA-7-86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the Committee recess at 4:00 p.m. until 9;30 a.m., Monday, January 27, 1986. "CARRIED" . . . TOW N 0 F NEW CAS T L E Special General Purpose & Administration Committee January 27, 1986. The Special General Purpose & Administration Committee Meetina reconvened in Courtroom #2 at 9:40 a.m. on Monday, January 27, 1986. Roll Call Present Were: Mayor Winters Councillor A. Cowman (until 2:50 p.m.) Councillor D. Hamre Councillor M. Hubbard (arrived at 1:10 p.m.) Councillor H. McKnight Councillor F. Stapleton Councillor A. Wotten Also Present: Chief Administrative Officer, D. Johnston Town Clerk, D. Oakes (arrived at 10:50 a.m.) Treasurer, J. Blanchard Deputy Director of Community Services, J. Caruana Director of Community Services, J. Devantier Deputy Clerk, R. Rutledge Councillor Ann Cowman chaired this portion of the meeting. Resolution #SGPA-8-86 Moved by Councillor Hamre, seconded by Councillor Wotten Town Clerk Pages 32-33 THAT the 1986 Current Budget for the Town Clerk's Department be approved as submitted. "CARRIED" Resolution #SGPA-9-86 By-law Enforcement Page 57. Moved by Councillor Stapleton, seconded by Councillor McKnight THAT the 1986 Current Budget for the By-law Enforcement Department be approved as submitted. "CARRIED" Animal Control Pages 58-59 Councillor Wotten made a declaration of interest relative to livestock damages; vacated his chair and refrained from voting on this item. Councillor Wotten is a livestock valuer. Resolution #SGPA-10-86 Moved by Councillor McKnight, seconded by Councillor Stapleton THAT the 1986 Current Budget for Animal Control be approved as submitted. "CARRIED" . . . S.G.P.A. Minutes Animal Control Pages 58-59 continued Parking Enfore- ment Page 77 Crossing Guards Page 79 ~ 2 - January 27, 1986 Resolution #SGPA~11-86 Moved by Councillor Hamre, seconded by Councillor McKnigbt THAT tbe proposed expenditure for Livestock Damages be separated from tbe Animal Control budget. "CARRIED" ResolutiOn #SGPA-12~86 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT the 1986 Current Budget for Livestock damages be approved as submitted. "CARRIED" Resolution #SGPA~13~86 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the 1986 Current Budget for Parking Enforcement be approved as submitted. "CARRIED AS AMENDED" Resolution #SGPA~14-86 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT Resolution #SGPA~13~86 be amended; AND THAT Staff prepare a report on Parking Enforcement on a part~time basis in tbe Newcastle and Orono areas to be considered at the General Purpose & Administration Budget discussions. "CARRIED" ResOlution #SGPA~15~86 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT the 1986 Current Budget for Crossing Guards be approved as submitted. "CARRIED" . . . S.G.P,A. Minutes Ma in tenance - Town Hall Page 39 Maintenance - Hampton Hall Page 40 Maintenance - Police & Fire Building Page 41 Maintenance - Bell Building Page 42 Orono Armouries Page 43 - 3 - January 27, 1986 Resolution #SGPA-16-86 Moved by Mayor Winters, seconded by Councillor Hamre THAT there be a 10 minute recess. "CARRIED" Meeting reconvened at 11:00 a.m. Resolution #SGPA-17-86 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the 1986 Current Budget for the maintenance of the Town Hall be approved as submitted. "CARRIED" Resolution #SGPA-18-86 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the 1986 Current Budget for the maintenance of the Hampton Hall be approved as submitted. "CARRIED" Resolution #SGPA-19-86 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the 1986 Current Budget for the maintenance of the Police & Fire building be approved as submitted. "CARRIED" Resolution #SGPA-20-86 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the 1986 Current Budget for the maintenance of the Bell Building be approved as submitted. "CARRIED" Resolution #SGPA-21-86 Moved by Councillor Hamre, seconded by Councillor McKnight THAT the 1986 Current Budget for the Orono Armouries be approved as submitted. "CARRIED" . . . S.G.P.A. Minutes - 4 - January 27, 1986 Resolution #SGPA~22-86 Moved by Councillor McKnight, seconded by Councillor Cowman Orono Armouries THAT Staff prepare a status report on the Orono Armouries, continued outlining how it is used by the area residents; what it's function is; and why the Town owns it. Bowmanville Public Library; Clarke Public Library. Page 44-45 Cemetery Maintenance BowmanvilleJ Bondhead Pages 87-88 "CARRIED" Resolution #SGPA-23-86 Moved by Councillor Cowman, seconded by Mayor Winters THAT Staff prepare a report consolidating the cost of maintaining the Town Hall, Hampton Hall, Bell Building, the Police and Fire Building; the cost of supplying telephone service and courier service to all buildings; and THAT the report include the total area of office space and the usefulness of these buildings to the Corporation. "CARRIED" Resolution #SGPA-24-86 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the 1986 Current Budget relative to maintenance of the Bowmanville Public Library and the Clarke Public Library be received and referred to the Library Budget discussions. "CARRIED" Resolution #SGPA-25-86 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the property acquisition matter in the Cemetery Maintenance - BowmanvilleJBondhead budget be referred to the end of the agenda. "CARRIED" . . . S.G.P.A. Minutes Cemetery Maintenance Bowmanvi 11 el Bondhead Cont. Cemetery Maintenance -other Cemeteries Page 89 Delegations - 5 - January 27, 1986 Resolution #SGPA-26...s6 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the 1986 Current Budget for the Cemetery Maintenance - BowmanvillelBondhead be approved as amended. "CARRIED" Resolution #SGPA-27~86 Moved by Councillor Cowman, seconded by Councillor McKnigbt THAT prior to the next budget meeting, the Treasurer prepare a total budget report for each Department depicting the actual and projected figures witn percentages of increase or decrease. "lOST" Resolution iSGPA-28-86 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the 1986 Current Budget - Cemetery Maintenance - Otber Cemeteries be approved as submitted. "CARRIED" Resolution#SGPA-29~86 Moved by Councillor Cowman, seconded by Mayor Winters THAT the Committee recess until 1 :00 p.m. The meeting reconvened at 1 :14 p.m. Resolution #SGPA-30-86 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the Committee hear the delegations at this time. "CARRIED" William Lover, Chairman, Town of Newcastle library Board outlined the Library Board's finances for both operating and capital requirements. Barbara Baker, Chief librarian was present with Mr. lover. Milt Dakin, Chairman, Newcastle Community Services Planning Board reviewed the various recommended grants. . . . S.G.P.A. Minutes Grants-Museum Page 114 Municipal Grants - Cu ltura 1 Visual Arts Centre Page 115 Municipal Grants - Civic Page 116 Municipal Grants Recreational Page 117 - 6 - January 27, 1986 Resolution #SGPA-31-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the 1986 Current Budget Grants - Museum, be received as submitted. "CARRIED" Resolution #SGPA-32-86 Moved by Councillor Cowman, seconded by Councillor McKnight THAT the question of the Clarke and Bowmanvi11e Museums be referred back to Staff for a report to the General Purpose & Administration Committee on their feasibility and importance of the Museums to the Town. "CARRIED" Resolution #SGPA-33-86 Moved by Councillor Hubbard, seconded 'by Councillor McKnight THAT the 1986 Current Budget - Municipal Grant to the Visual Arts Centre be approved as submitted. "CARRIED" ReSolution #SGPA-34-86 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the 1986 Current Budget - Municipal Grant - Civic, be approved as submitted. "CARRIED" Resolution #SGPA-35-86 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the proposed grant to the Bowmanvi11e Lions Club be amended and increased to $4,500.00 "LOST" Resolution #SGPA-36-86 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the 1986 Current Budget - Municipal Grant - Recreational be approved as submitted. "CARRIED AS AMENDED" . . . S.G.P.A. Minutes - 7 - January 27, 1986 Resolution #SGPA-37-86 Municipal Grants Recreational continued Moved by Councillor Hamre, seconded by Councillor Wotten THAT the Enniskillen Community Association proposed Grant be removed from Page 117 and referred to Staff for a report to be considered at a future budget meeting. "CARRIED" Resolution #SGPA-38-86 Municipal Services Page 118 Moved by Councillor Hubbard, seconded by Councillor McKnight Grants THAT the 1986 Current Budget - Municipal Grants - Services, be approved as submitted. "CARRIED" Resolution #SGPA-39-86 Moved by Mayor Winters, seconded by Councillor McKnight Town of Newcastle THAT the 1986 Current Budget for the Town of Newcastle Community Community Services Planning Board be approved as submitted. Services Planning Board Page 119 Resolution #SGPA-40-86 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT page 119 relative to the Town of Newcastle Community Services Planning Board be referred to the end of the agenda. "CARRIED" Resolution #SGPA-41-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the Bowmanville Seniors Lawn Bowling Association be given a $150.00 grant. "LOST" . . . S.G.P.A. Minutes L.A.C.A.C. Committee Page 126 Page 87 N.C.S.P.B. Stipend - 8 - January 27, 1986 Resolution #SGPA-4l-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the 1986 Current Budget for the L.A.C.A.C. Committee be approved as submitted. "CARRIED" Resolution #SGPA-43-86 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the Committeego"In Camera" "CARRIED" Resolution #SGPA-44-86 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the verbal report of J. Devantier, Director of Community Services relative to a property matter, be received. "CARRIED" Resolution #SGPA-45-86 Moved by Councillor Hamre, seconded by Mayor Winters THAT the Property Acquisition item in the 1986 Current Budget - Cemetery Maintenance - Bowmanville/Bondhead be deleted from the budget. "CARRIED" Resolution #SGPA-46-86 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Administrators Report ADMIN 12-86 be received for i nformati on; AND THAT Newcastle Community Services Planning Board members be paid $26.00 for one regular meeting per month and $13.00 for one subcommittee meeting per month. "CARRIED" . . . S.G.P.A. Minutes - 9 - January 27, 1986 Resolution #SGPA-47-86 Moved by Councillor Wotten, seconded by Councillor Hamre THAT the meeting be open. "CARRIED" Resolution #SGPA-48-86 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the actions taken "In Camera" be approved. "CARRI ED" Resolution #SGPA-49-86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the Committee recess at 4:15 p.m. until 9:30 a.m. Friday, January 31, 1986. "CARRIED"