HomeMy WebLinkAbout2016-11-15NEWCASTLE VILLAGE COMMUNITY HALL BOARD
NOVEMBER 15, 2016 7 PM
COUNCIL CHAMBERS
Present: Shirley Rogers, Chair
Sierd DeJong
Dave Eastman
Kevin Symak
Regrets From: Wendy Partner, Local Councilor
Willie Woo, Regional Councilor
Peter Hazelton
Also Present: Gabrielle Bell, secretary
1. MINUTES
Motion by D. Eastman, seconded by S. DeJong
That minutes of October 18, 2016 are accepted as circulated. "Carried"
2. BUSINESS ARISING
- No update on Lodge A/C
- Brickwork cleaning in progress
- Lions have notified us that they will not be able to decorate gazebo as they do not have enough
volunteers.
- Dave and Shirley will put up Christmas lights around the building in time for Santa Parade on
Nov. 20
- Motion by S. DeJong, seconded by D. Eastman
That budget of $300.00 is allocated to outdoor lighting. "Carried"
- K. Symak presented preliminary thoughts on main hall decor. Had samples to look at. We will
need to incorporate cost of making ceiling treatment, lights, etc. Estimate it may cost in
neighbourhood of $1500 - $2000. Discussed fees and what items we would like to offer. More
detailed report to follow. Would like to have decor package implemented within 6 months.
3. FINANCIAL REPORT
Motion by D. Eastman, seconded by K. Symak
That the financial report is accepted as circulated. "Carried"
4. INVOICES
Motion by D. Eastman, seconded by K. Symak
That the following invoices be paid as presented: S. Fogg $375.00, C. Fogg $60.00, D. DeJong
$150.00
5. CORRESPONDENCE
a) Municipal letter from Finance Dept. re: Budget Guidelines - required 5 year projection
5 year plan presented - board agreed it was acceptable to be submitted to Municipality
b) Official Plan Amendment No. 107 received for information
c) Received notification from Municipality regarding appointments to board for January 2017.
Applications due by November 21 2016.
6. RISK MANAGEMENT
Received — copied to Operations Dept.
7. FUNDRAISING
a) Balance in account is $31,909.87 — 2018 kitchen reno
b) Committee has met and started plans for Hotel California Concert. Tickets have been ordered
from Village Print ($50.00) Ticket sales will begin in December. Board agreed to ask Fred
Horvath to MC.
c) Update on kitchen reno — meeting with Jeff in December to finish report. Will also be pricing out
appliances.
8. NEW BUSINESS
a) Water Bill Sept to Nov came in at $1186.04 which is more than double from last year. Toilets
need to be checked for leaks. K. Symak, S. DeJong, D. Eastman will meet at 10 am Nov 16 to
check water meter and toilets for leaks.
b) Snow removal 2016/2017
Motion by S. DeJong, seconded by K. Symak
That quote for snow removal from Foss Maintenance is accepted. "Carried"
c) No official meeting in December.
Christmas dinner scheduled for December 19 6:30 pm at Old Newcastle House
Motion to adjourn S. DeJong 8:34 pm
Shirley Rogers, Chair
Gabrielle Bell, Secretary