HomeMy WebLinkAboutCOD-031-03
REPORT # 5
ClillilJgton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
COUNCIL
Date:
June 23rd, 2003
Resolution #:
Report #: COD-031-03
File#:
By-law #:
Subject:
DURHAM REGIONAL POLICE - LEASE AGREEMENT
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report COD-031-03 be received;
2, THAT a Lease Agreement with the Regional Municipality of Durham for approximately
1500 square feet of space at the proposed Courtice Fire Station to be located at 2611
Trulls Road for the Courtice Community Policing Centre at an all inclusive rate of $19.45
per square foot (to be adjusted annually in accordance with the inflation index) be
approved;
3. THAT the term of the lease be ten years from the date of completion or upon fifteen (15)
days from the date of notice that the space is ready for occupancy;
4, THAT the lease provide for an extension upon expiry of the initial term, subject to
successful negotiation of an agreement;
5, THAT the terms and conditions of the lease be subject to the approval of the Solicitor for
the Municipality of Clarington; and
6, THAT the attached by-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the lease agreement with the Regional Municipality of Durham be approved.
SUbmittedFJ~Q- ~
Marie Marano, H,B,Sc" C.M.O.
Director of C rpor te Services
Reviewedr' d~_-0L
Franklin Wu,
Chief Administrative Officer
MMIMClLABILMllm
Michael Crel hton, A.M.C.T., C,M.M,II
Director of Emergency Services I Fire Chief
.
REPORT NO.: COD-031-03
PAGE 2
BACKGROUND AND COMMENT
In January of this year, the Durham Regional Police Services Board approved a motion
authorizing the Police Chief and Staff to commence design I space discussions with the
Municipality of Clarington for the purpose of locating the proposed Courtice Community Policing
Centre at the planned Courtice Fire Station.
Subsequently meetings were held with staff from the Region of Durham, the Durham Regional
Police, Municipality of Clarington Community Services Department and Purchasing.
The lease agreement is proposed to lease the Durham Regional Police approximately 1500
Square feet of space at the proposed Courtice Fire Station to be located at 2611 Trulls Road at
an all inclusive rate of $19.45 per square foot. This rate includes the cost of water, hydro, heat,
garbage removal, snow clearing, and janitorial services and will be adjusted annually in
accordance with the inflation index.
The term of the lease will be ten (10 years) from the dated of completion or upon fifteen (15)
days from the date of notice that the space is ready for occupancy. The lease will provide for an
extension, upon expiry of the initial term, subject to successful negotiation of an agreement.
A concept drawing from the, Facilities Manager for Durham Regional Police Service has been
received and will be provided to the successful architect for the project. It is understood that in
addition to the required space there will also be shared use of the facilities main washrooms,
lunchroom and general areas within the building, and designated parking areas.
The solicitor for the Municipality of Clarington has reviewed the standard lease agreement
received from the Region of Durham and will be forwarding his comments to the solicitor for the
Region of Durham, With the exception of some minor changes the agreement appears to be
acceptable,
2
.
REPORT NO.: COD-031-03
PAGE 3
Therefore, in an effort to ensure that this project is able to proceed prior to the pending summer
Council recess for both the Municipality of Clarington and the Region of Durham, approval of the
necessary by-law to execute an agreement is requested subject to all terms and conditions of
the agreement being acceptable to the Municipality's solicitor,
A similar report will be presented to the Council for the Region of Durham prior to their summer
recess.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
3
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Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF cLARINGTON
BY-LAW 2003-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and The Regional
Municipality of Durham, to enter into a lease agreement for
space at the proposed Courtice Fire Station located at 2611
Trulls Road, Courtice, Ontario,
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1, THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, The Regional Municipality of Durham and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2003.
By-law read a third time and finally passed this day of
,2003,
John Mutton, Mayor
Patti L. Barrie. Municipal Clerk