HomeMy WebLinkAbout02-06-2017Council
Minutes
February 6, 2017
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Minutes of a regular meeting of Council held on February 6, 2017, at 7:00 PM, in the
Council Chambers
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo
Staff Present: C. Clifford, A. Allison, T. Cannella, J. Caruana, F. Horvath,
M. Marano, C. Pellarin, C. Salazar, N. Taylor, G. Weir, A. Greentree, C. Fleming
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Hooper led the meeting in a moment of reflection.
3 Declaration of Interest
There were no declarations of interest stated at this meeting.
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
5 Adoption of Minutes of Previous Meeting
Resolution #C-019-17
Moved by Councillor Traill, seconded by Councillor Partner
That the minutes of a regular meeting of January 16, 2017, be approved.
Carried later in the meeting
Councillor Neal questioned why the minutes of January 16, 2017 did not record the
votes for the appointments to the Agricultural Advisory Committee and the CAO
Recruitment Selection Committee. The Municipal Clerk was requested to respond to
Councillor Neal.
The foregoing Resolution #C-019-17 was then put to a vote and carried.
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February 6, 2017
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Resolution #C-020-17
Moved by Councillor Woo, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow for the introduction of a motion
concerning the Charter for Inclusive Communities.
Carried
This matter is considered later in the meeting under the Other Business Section of the
Agenda.
6 Presentations
There were no Presentations scheduled for this meeting.
7 Delegations
There were no Delegations scheduled for this meeting.
8 Communications – Receive for information
There were no Communications to be received for information.
9 Communications – Direction
10 Committee Reports
Advisory Committee Reports
10.1.1 Minutes of the Agricultural Advisory Committee of Clarington dated
January 12, 2017
10.1.2 Minutes of the Clarington Heritage Committee of dated December 20, 2016
10.1.3 Minutes of the Abandoned Cemetery Committee dated June 9, 2016
10.1.4 Minutes of the Bowmanville Santa Claus Parade dated October 25,
November 1, November 7 and November 28, 2016
10.1.5 Minutes of the Newcastle Memorial Arena Management Board dated
November 8, 2016
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10.1.6 Minutes of the Clarington Accessibility Advisory Committee dated April 6,
May 4, June 1, September 7 and October 5, 2016
Resolution #C-021-17
Moved by Councillor Partner, seconded by Councillor Traill
That Advisory Committee Report Items 10.1.1 to 10.1.6, be received for information, with
the exception of item 10.1.6 - Minutes of the Clarington Accessibility Advisory Committee
dated April 6, 2017.
Carried
Resolution #C-022-17
Moved by Councillor Woo, seconded by Councillor Traill
That the Minutes of the Clarington Accessibility Advisory Committee dated April 6, 2017,
be received for information.
Carried
General Government Committee Report of January 23, 2017
Resolution #C-023-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the recommendations contained in the General Government Committee Report of
January 23, 2017 be approved, on consent, with the exception of items #7, #8, and #10.
Carried
Item 7 - Outdoor Ice Skating Rink Policy
Resolution #C-024-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Report OPD-001-17 be received; and
That Council endorse the operating policy set out in Report OPD-001-17 for the
approval and maintenance of volunteer based Outdoor Ice Skating Rinks with the
following amendment:
The words “September 30th” be replaced with the words “November 1st in
Section 1 of the Application and Approval Process section.
Tabled later in the meeting
(See following motions)
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February 6, 2017
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Resolution #C-025-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Council recess for five minutes.
Carried
The meeting reconvened at 7:24 PM.
Resolution #C-026-17
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-024-17 be tabled to the next Council meeting.
Carried
Item 8 - Request for Region of Durham Transportation Plan
Resolution #C-027-17
Moved by Councillor Woo, seconded by Councillor Hooper
That the Municipality of Clarington request the following of the Region of Durham:
a)Reduce the posted speed limit to 50km per hour on Highway 2 between Townline
Road and Darlington Boulevard;
b)That the short term cycling routes include in its Regional Capital Road Project (in
Nine-Year Forecast) the stretch between Nash Road and Longworth Avenue
along Regional Road 57; and
c)That Regional Road Improvements between Harmony Road and Courtice Road
along Bloor Street, be done all as part of the 2031 Road Expansion Projects.
Carried
Item 10 - Broadband
Resolution #C-028-17
Moved by Councillor Woo, seconded by Councillor Partner
That Staff report back to the February 13, 2017, General Government Committee
meeting on strategies available to expand broadband in the Municipality of Clarington.
Carried as amended
(See following motion)
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February 6, 2017
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Resolution #C-029-17
Moved by Councillor Woo, seconded by Councillor Neal
That the foregoing Resolution #C-028-17 be amended to change the date of
“February 13, 2017” to “March 6, 2017”.
Carried
The foregoing Resolution #C-028-17 was then put to a vote and carried as amended.
Special General Government Committee Report of January 30, 2017
Item 1 - 2017 Operating and Capital Budget
Resolution #C-030-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report FND-001-17 be received;
That Council approve the 2017 Operating and Capital Budget as outlined in
Attachment 1 of Report FND-001-17, at an estimated tax levy impact of 2.47%
(exclusive of tax policy impacts), as directed in Report FND-001-17 with the following
amendments:
a.That Capital Project 42-421-17104 ASC – Exterior Benches – Traffic Control
Measures, in the amount of $5,200, be deleted and that an alternate safety
delineation measure be installed;
b.That Account #100-10-100-00000-7205 Mayor’s – Reception be reduced from
$15,847 to $11,000;
c.That Account # 100-10-105-00000-7132 Council – Phone/Fax be reduced from
$7500 to $5000;
d.That Account #100-10-105-00000-7201 Council – Conferences be reduced from
$13,000 to $10,000;
e.That Capital Project 42-421-17903 BIS – Athletic Program Netting System &
Equipment be reduced from $40,000 to $25,000;
f.That Capital Project 28-388-18001 Pumper 15, in the amount of $725,000, be
deferred to the 2018 Budget;
g.That Account #100-10-105-00000-7299 Council – Misc Expense be reduced
from $4,000 to $3,000;
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h.That Account #100-10-105-00000-7506 Council – Furniture/Fixtures be reduced
from $1,500 to $0; and
That the following Accounts be separated and new individual accounts be created per
each Council position:
•100-10-10-00000-7201 Council – Conferences
•100-10-10-00000-7202 Council – Travel Exp.
•100-10-10-00000-7299 Council – Misc Exp.;
That Council approve a 0.5% or $250,000 tax levy dedicated to Rural Roads outlined as
Item #55 on Attachment 1 and Item #4 on Attachment 2 of
Report FND-001-17;
That the following items, listed as Priority "B", as itemized in Attachment 2 of Report
FND-001-17, be approved:
a.That Item #1 of Attachment 2 to Report FND-001-17, Fitness Program Revenue
Increase, be approved in the amount of $36,750;
b.That Item #2 of Attachment 2 to Report FND-001-17, Recreation Programs
Revenue Increase, be approved in the amount of $33,000;
c.That the corresponding part-time positions of Recreation Programmer ($33,700)
and Fitness Centre Programmer ($33,700), be approved;
d.That Item #14 of Attachment 2 to Report FND-001-17, Community Outdoor
Skating Rinks, in the amount of $1,500, be approved;
e.That Item #6 of Attachment 2 to Report FND-001-17, Courtice CIP Proposed DC
Incentive, in the amount of $100,000, be approved;
f.That the two full-time positions, funded through other sources, being the Senior
Plans Examiner position (financed by building permit revenues - $87,700) and
Principal Planner position in Community Planning to coordinate multiple
secondary plans (financed through the Council-approved approach of the
development community paying for the preparation of plans - $121,200), be
approved;
g. That Item #4 of Attachment 2 to Report FND-001-17, Rural Roads Resurfacing,
in the amount of $200,000, be approved;
h.That a net tax levy funding envelope of $300,000, exclusive of positions
approved earlier in the meeting, be approved subject undertaking a review of
silos (being the commencement of the Service Delivery Review process, the
Building and Planning Process review and the IT Strategic Plan) be approved;
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i.That Item #7 of Attachment 2 to Report FND-001-17, Customer Service Delivery
Review Program, in the amount of $40,000, be approved;
j.That Item #8 of Attachment 2 to Report FND-001-17, Customer Relationship
Management Project, in the amount of $25,000, be approved;
k.That Item #15 of Attachment #2 to Report FND-001-17, Cemetery Foundation
Repairs, in the amount of $5,000, be approved; and
l.That Item #17 of Attachment #2 to Report FND-001-17, Building Rental for
Remote Fitness Program, in the amount of $7,200, be approved;
That Council authorize the commencement of a tax increment grant incentive program
for the Courtice CIP area based on the approved Courtice CIP and a development
charges incentive program to the limit approved in the 2017 Budget;
That Attachment 3 of Report FND-001-17, be approved as follows, at an estimated tax
levy impact of 0.18%:
a.That the Bowmanville Older Adult Association 2017 grant funding be approved in
the amount of $260,100;
b.That the Visual Arts Centre 2017 amended Budget Request be approved in the
amount of $210,848;
c.That the Clarington Museums 2017 Budget Request be approved in the amount
of $282,643;
d.That the Newcastle Community Hall 2017 Budget Request be approved in the
amount of $22,000;
e.That the Orono Cemetery Board 2017 Budget Request be approved in the
amount of $10,000;
f.That the John Howard Society/Firehouse Youth 2017 Budget Request be
approved in the amount of $61,200;
g.That the Community Care Durham 2017 Budget Request be approved in the
amount of $40,500;
h.That the Clarington Public Library 2017 Budget Request be approved in the
amount of $3,016,710; and
i.That the Clarington Public Library – Capital Tax Levy 2017 Budget Request be
approved in the amount of $114,176;
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That the external agencies, referred to in Attachment 3 of Report FND-001-17, be
advised of Council's decision regarding their grant request and be thanked for their
delegation on January 27th, as appropriate;
That attachments outlining Reserve and Reserve Fund Contributions and new
Reserve/Reserve Funds be approved as shown in the 2017 Draft Budget binder;
That approximately $800,000 be drawn from the Rate Stabilization Reserve Fund to
offset the tax rate impact;
That the financing of Capital projects, as outlined in the documents attached to Report
FND-001-17, be approved;
That any cash flow shortfall in the Development Charges Reserve Funds be interim
financed from the Municipal Capital Works Reserve Fund and General Municipal
Reserve Fund, to be repaid with interest as cash flow permits;
That Report FND-001-17 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001;
That, subject to Council approval of the Renovations to the Municipal Administrative
Centre and the Renovations to the Rickard Recreation Complex, identified in the 2017
Draft Capital Budget to be financed from debenture financing, the Director of
Finance/Treasurer be authorized to make application to the Region of Durham for the
necessary debenture, with such terms being at the discretion of the Director of Finance;
and
That the appropriate By-laws to levy the 2017 tax requirements for Municipal, Regional
and Education purposes be forwarded to Council for approval, once final tax policy
information is available.
Note: Subsection h. of paragraph 5 (referring to Attachment 1 of Report
FND-001-17 and subsection a. of paragraph 7 (referring to Attachment 3 of Report
FND-001-17) were pulled for discussion and voted on separately.
Carried as amended later in the meeting
(See following motions)
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February 6, 2017
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Resolution #C-031-17
Moved by Councillor Neal, seconded by Councillor Trail
That the foregoing Resolution #C-030-17 be amended to replace subsection h of
paragraph 2 as follows:
That a net tax levy funding envelope of $300,000, exclusive of positions
approved earlier in the meeting, be approved, provided that prior to hiring for
the relevant positions a review be undertaken, including job designs, silos,
service delivery process, Building and Planning process review, and the IT
Strategic Plan; and that the review be reported on to Council.
Carried
Resolution #C-032-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #C-030-17 be amended to add:
That the Bowmanville Older Adult Association 2017 grant funding be approved in
the amount of $260,100.
Carried on the following recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Neal √
Councillor Partner √
Councillor Traill √
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Mayor Foster √
Resolution #C-033-17
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-030-17 be amended to defer Capital Project 42-421-
17804 – SCA –Ice Resurfacer replacement to the 2018 budget.
Motion withdrawn
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February 6, 2017
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Resolution #C-034-17
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-030-17 be amended to
Reduce Item #59 of Attachment 1 to Report FND-001-17 – contributions to Community
Services Transfer to R/F from $50,000 to $25,000;
Reduce Item #61 of Attachment 1 to Report FND-001-17, contributions to Municipal
Capital Works Reserve Fund, from $50,000 to $25,000;
Reduce Item #62 of Attachment 1 to Report FND-001-17, contributions to Fire
Equipment Reserve Fund, from $50,000 to $25,000; and
Reduce Item #63 of Attachment 1 to Report FND-001-17, contributions to Facilities
Maintenance Reserve Fund, from $50,000 to $25,000; and
Reduce Item #64 of Attachment 1 to Report FND-001-17, contributions to Operations
Equipment Reserve Fund, from $50,000 to $25,000.
Carried
Resolution #C-035-17
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-030-17 be amended to delete the separation and
creation of new individual accounts per each Council position for the following Accounts:
•100-10-105-00000-7201 Council – Conferences,
•100-10-105-00000-7202 Council – Travel Exp.
•100-10-105-00000-7299 Council – Misc Exp.; and
That the status quo be maintained.
Lost
Resolution #C-036-17
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-030-17 be amended to separate Account #100-10-
105-00000-7054 LTD/LIFE/HLTH and create new individual accounts per each Council
position.
Lost
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Resolution #C-037-17
Moved by Councillor Woo, seconded by Councillor Partner
That the foregoing Resolution #C-030-17 be amended to add:
That a reserve fund for new hires be established; and
That $125,000 being allocated for future staffing needs with the understanding that the
2017 contribution will not be used in 2017.
Carried
Members of Council provided comments on the 2017 Budget.
Resolution #C-038-17
Moved by Councillor Neal, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Council to speak to
Resolution #C-030-17 a second time.
Carried
Members of Council commented further on the 2017 Budget.
The foregoing Resolution #C-030-17 was then put to a vote and carried as amended on
the following recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Traill √
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Councillor Neal √
Councillor Partner √
Mayor Foster √
Planning & Development Committee Report of January 30, 2017
Resolution #C-039-17
Moved by Councillor Woo, seconded by Councillor Traill
That the recommendations contained in the Planning & Development Committee Report
of January 30, 2017 be approved, on consent, with the exception of item #3.
Carried
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Item 3 - Applications by High Street Courtice Inc. to amend the Clarington Official
Plan and Zoning By-law to permit a 442 unit residential development along
Courtice Main Street
Resolution #C-040-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD-009-17 be received;
That the applications submitted by High Street Courtice Inc. for a Clarington Official
Plan Amendment (COPA 2016-0004) and Rezoning (ZBA 2016-0024) continue to be
processed including the preparation of a subsequent report; and
That all interested parties listed in Report PSD-009-17 and any delegations be advised
of Council’s decision.
Carried
11 Staff Reports
Report CAO-001-17 – Waverley Road / Highway 401 Interchange
Resolution #C-041-17
Moved by Councillor Woo, seconded by Councillor Partner
1. That Report CAO-001-17 be received;
2. That, recognizing the significant investments already made or committed by the
Province in transportation infrastructure throughout the Region of Durham and the
Municipality of Clarington and given the business case presented in this Report,
the Mayor be authorized to write to the Ontario Ministry of Transportation to,
(a) request that any future planned and as yet unfunded, expansion and
rehabilitation improvements to the Highway 401 Waverley Road interchange
be significantly accelerated and included in its five year capital works plan; and
(b) advise of Clarington’s intentions to partner with SmartREIT, and to encourage
the Region of Durham to join this partnership such that:
i. the three parties would equally share $7,485,000, based on current cost
estimates, towards the capital cost of constructing such improvements
to offset costs that the Ministry will incur in advancing this project at
least 14 years earlier than the Ministry deems needed; and
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ii. the Municipality of Clarington and each of the other two parties
contribution would be 13% or $2,495,000 based on current estimates.
3. That staff return to Council before any legal commitment is made and report on
results of discussions with affected parties including cost containment measures;
and
4. That a copy of this report be forwarded to all interested parties noted.
Carried later in the meeting
Resolution #C-042-17
Moved by Councillor Woo, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Council to speak to
Resolution #C-041-17 a second time.
Carried
The foregoing resolution #C-041-17 was then put to a vote and carried on the following
recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Cooke √
Councillor Hooper √
Councillor Neal √
Councillor Partner √
Councillor Traill √
Councillor Woo √
Mayor Foster√ √
12 Business Arising from Procedural Notice of Motion
There was no Business Arising from Procedural Notice of Motion considered under this
Section of the Agenda.
13 Unfinished Business
There was no Unfinished Business considered under this Section of the Agenda.
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14 By-laws
Resolution #C-043-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-laws 2017-013 to 2017-015
14.1 2017-013 Being a By-law to limit the gross weight of any vehicle or any class thereof
passing over a bridge under the jurisdiction of the Corporation of the
Municipality of Clarington pursuant to the Highway Traffic Act, R.S.O. 1990,
c.H.8, as amended (Item 4 of the General Government Committee Report)
14.2 2017-014 Being a by-law to authorize the closure and conveyance of a road allowance
and the conveyance of a road allowance (Item 5 of the General Government
Committee Report)
14.3 2017-015 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (Holland Homes) (Approved by
Council September 21, 2015); and
That the said by-laws be approved.
Carried
15 Procedural Notices of Motion
There was no Procedural Notice of Motion considered under this Section of the Agenda.
16 Other Business
Earlier in the meeting Council resolved to suspend the Rules of Procedure to allow the
introduction of the following new business.
Resolution #C-044-17
Moved by Councillor Woo, seconded by Councillor Cooke
Whereas the Charter for Inclusive Communities affirms the dignity of every person and
calls for a concerted effort to counter prejudice and hate and to develop programs and
policies specific to the reduction and elimination of Islamophobia in all its forms.
And Whereas the rise of anti-Muslim incidents across Canada and the recent attacks in
Quebec City risk eroding the strength of our country’s rich social fabric;
Now therefore be it resolved that Clarington Council endorses and supports the National
Council of Canadian Muslims’ Charter for Inclusive Communities which reads:
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“Preamble
The recent rise in anti-Muslim incidents in Canada is disturbing and risks eroding the
strength of our country’s rich social fabric. When Muslim women are attacked in the
streets, when mosques are vandalized or when people face prejudice in their workplace
or school, it is not only Canadian Muslims that suffer; Canadian society as a whole is
weakened because our values of equality, respect, justice and dignity for all are
threatened.
Hate crimes against Muslims have risen dramatically in recent years both in Canada,
and around the world. Given the unfortunate climate of fear that seems to have entered
some segments of public life, it appears that this trend is increasing.
Islamophobia is real and it is wrong, despite what some may say to downplay it or
dismiss it. This type of hate and discrimination tells Canadian Muslims that they do not
belong by isolating them and their communities through stigmatization and casting them
as outsiders and the ‘other’.
Our Commitment
By signing this Charter, we commit to standing up for the rights and dignity of everyone
in order to promote inclusive, just, and respectful communities in Canada.
We strongly affirm that:
• Islamophobia, like all other forms of racism, hate, xenophobia, and bigotry, has
no place in Canadian society.
• Discrimination and acts of hate against anyone, marginalize individuals and
communities and exclude them from participating fully in society and fulfilling
their potential.
• The dignity of every person in Canada is essential to a healthy and vibrant
society.
• Everyone has a role to play in creating safe environments for us all.
• All levels of government, civil society, communities, and public officials have a
duty to work together in developing policies, programs and initiatives to reduce
and eliminate Islamophobia in all its forms.
• By working together, we can nurture inclusive communities and strengthen our
shared commitment to Canada’s values of equality, respect, justice, and the
dignity of all persons.”
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And That this resolution be forwarded to the local Member of Parliament (M.P.), the
local Members of Provincial Parliament (M.P.P.), the Association of Municipalities of
Ontario (AMO), the Federation of Canadian Municipalities (FCM), the Regional
Municipality of Durham and all Durham Region Municipalities.
Carried on the following recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Councillor Neal √
Councillor Partner √
Councillor Traill √
Mayor Foster √
Councillor Partner extended congratulations to Councillor Neal in seeking the
Progressive Conservative nomination for the next provincial election for the Durham
Riding.
Councillor Traill raised a Point of Information requesting the Chair to confirm the
suggestions the figures she stated earlier in the meeting regarding Clarington’s tax rate
were not accurate and to confirm that the combined 2016 property tax rate from
Clarington’s website was 1.33%, Oshawa 1.561%, Whitby, Ajax and Pickering were all
under 1.33% and that the Municipality was the second highest. Mayor Foster stated he
believed that Councillor Traill may have referred to taxes, not tax rates and confirmed
that based on the actual cost to residents, Clarington’s taxes are, with one or two
exceptions, the lowest in Durham Region.
Councillor Hooper expressed appreciation to Carlos Salazar and staff of the Planning
Services Department for meeting with the Bowmanville BIA with respect to the Waverley
Road / Highway 401 Interchange improvements. Councillor Partner indicated that they
would also be meeting with both the Newcastle and Orono BIA’s on the same subject.
17 Confirming By-law
Resolution #C-045-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2017-016, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 6th day of February, 2017; and
That the said by-law be approved.
Carried