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HomeMy WebLinkAbout2017-01-27Clarington Special General Government Committee Minutes January 27, 2017 Minutes of a meeting of the General Government Committee held on Friday, January 27, 2017 at 9:00 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo Staff Present: C. Clifford, N. Taylor, L. Gordon, A. Greentree, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:00 AM. Due to some confusion regarding the start time for the meeting, Mayor Foster suggested a recess to allow members time to arrive. Recess Resolution #GG -048-17 Moved by Councillor Hooper, seconded by Councillor Traill That the Committee recess for 15 minutes. Carried The meeting reconvened at 9:20 AM. 2 Adopt the Agenda Resolution #GG -049-17 Moved by Councillor Traill, seconded by Councillor Partner That the Agenda for the Special General Government Committee meeting of January 27, 2017 be adopted as presented. Carried 3 Declaration of Interest There were no declarations of interest stated at this meeting. - 1 - Clarington 4 Delegations Special General Government Committee Minutes January 27, 2017 4.1 Linda Kent, Library Director, Clarington Public Library and Gail Rickard, Clarington Public Library Board, Regarding the 2017 Operating and Capital Budget Linda Kent, Library Director, Clarington Public Library and Gail Rickard, Clarington Public Library Board were present regarding the 2017 Operating and Capital Budget. They made a verbal presentation to accompany an electronic presentation. Ms. Rickard advised the Committee that she has stepped down as the Chair of the Library Board and noted that Terri Gray will be the new Chair and is present today along with other members of the Library Board and Staff. She reviewed that their 2017 municipal budget request of $3,016,711 which is a 2.5% increase from 2016. Ms. Rickard continued by explaining the library cost for capita and noted that the Municipality of Clarington is the lowest of the comparative municipalities based on the Government of Ontario, Ontario Public Library Statistics, 2015. She provided an overview of the 2016 highlights which included community engagement and lifelong learning. Ms. Rickard added that the library has seen a 16% increase in community engagement and program attendance in 2016. She highlighted the educational support which included the STEM (Science, Technology, Engineering and Math). Ms. Rickard added they the summer reading club has seen a 51 % increase in 2016. She noted the various technologies available in the library is being used by both members and the business community. Ms. Rickard showed a short video that was created by Lakeridge Health using the green room in the Courtice library. She continued by explaining that the library has seen an increase of 6% in computer use and 71 % in Wifi usage, 10% in print circulation and 19% in foot traffic. Ms. Rickard explained the economic impact of the library. She concluded by thanking members of Committee advised that they were available to answer any questions. Ms. Kent answered questions from the members of Committee. Resolution #GG -050-17 Moved by Councillor Neal, seconded by Councillor Hooper That the delegation of Linda Kent, Library Director, Clarington Public Library and Gail Rickard, Clarington Public Library Board, regarding the 2017 Operating and Capital Budget, be referred for consideration in deliberation of Report FND-001-17, 2017 Operating and Capital Budget. Carried Councillor Woo chaired this portion of the meeting. Mayor Foster resumed the chair during the delegation of Chris Newman. -2- Clar-ington- Special General Government Committee Minutes January 27, 2017 4.2 Chris Newman, Coordinator, Firehouse Youth Centre, Regarding the 2017 Operating and Capital Budget Chris Newman, Coordinator, Firehouse Youth Centre was present regarding the 2017 Operating and Capital Budget. He made a verbal presentation to accompany an electronic presentation. Mr. Newman advised the Committee that 2016 was a record year for the Firehouse Youth Centre and highlighted various memorable events of 2016. He reviewed a slide of photos of various events and partnerships. He provided an overview of the community partnerships which included the Durham Regional Police Services, Municipality of Clarington, Rotary Club of Bowmanville and the Bowmanville Older Adults Association. Mr. Newman referred to a chart which illustrated the continuous yearly growth in yearly visits. He reviewed their 2017 municipal budget request which includes 7% increase for a total of $4000. Mr. Newman explained this increase is needed as a result of continued growth, higher youth needs, the Clarington Project departure and a pay equity assessment. He added that they are committed to continuing to fundraise and create new partnerships and that the volunteers are key to their operation. Mr. Newman continued by thanking members of Committee and offered to answer any questions. Resolution #GG -051-17 Moved by Councillor Hooper, seconded by Councillor Partner That the delegation of Chris Newman, Coordinator, Firehouse Youth Centre, regarding the 2017 Operating and Capital Budget, be referred for consideration in deliberation of Report FND-001-17, 2017 Operating and Capital Budget. Carried 4.3 James Campbell, Executive Director/Curator, Craig Ryan, President and Michael Patrick, Treasurer, Visual Arts Centre of Clarington, Regarding the 2017 Operating and Capital Budget James Campbell, Executive Director/Curator, Craig Ryan, President and Michael Patrick, Treasurer, Visual Arts Centre of Clarington (VAC) were present regarding the 2017 Operating and Capital Budget. They made a verbal presentation to accompany an electronic presentation. Mr. Campbell thanked members of Committee and noted that he will be leaving the VAC after seven years. He continued by reviewing the mission statement of the VAC and provided and overview of accomplishments, community events, and partnerships in 2016. Mr. Campbell continued by explaining how they continue operate which includes joint stewardship, dedicated and committed people and collaborations. He reviewed the 2016 revenues and provided a breakdown of the various funding sources for 2016 for a total of $344,000. Suspend the Rules Resolution #GG -052-17 -3- Clar-ington Special General Government Committee Minutes January 27, 2017 Moved by Councillor Cooke, seconded by Councillor Woo That the delegation James Campbell, Executive Director/Curator, Craig Ryan, President and Michael Patrick, Treasurer, Visual Arts Centre of Clarington, be extended for an additional two minutes. Carried Mr. Campbell concluded by reviewing their 2017 municipal budget request which is for a total of $210.848 which is a 2% increase of $4134 over 2016. He explained that this is needed as a result of the increase of the cost of living and inflation. Mr. Campbell thanked the Committee and Mr. Campbell, Mr. Ryan and Mr. Patrick answered questions from the Committee. Resolution #GG -053-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the delegation James Campbell, Executive Director/Curator, Craig Ryan, President and Michael Patrick, Treasurer, Visual Arts Centre of Clarington, regarding the 2017 Operating and Capital Budget, be referred for consideration in deliberation of Report FND-001-17, 2017 Operating and Capital Budget. Carried 4.4 Deb Kalogris, Administrator, Clarington Home Support Program and Sally Barrie, Director, Home Support Program, and Brett Farr, Executive Director, Community Care Durham, Regarding the 2017 Operating and Capital Budget Deb Kalogris, Administrator, Clarington Home Support Program and Sally Barrie, Director, Home Support Program, and Brett Farr, Executive Director, Community Care Durham (CCD) were present regarding the 2017 Operating and Capital Budget. They made a verbal presentation to accompany an electronic presentation. Ms. Kalogris gave a brief overview of CCD which included who they are and what they do. Ms. Barrie explained to the Committee that the population of Clarington is continuously increasing and their volunteers continue to assist the residents of Clarington to be able to live at home. She explained that they have over 2000 volunteers and 300 staff that provide 442, units of services to over 10,000 clients throughout the Region of Durham. Ms. Kalogris added that their volunteers provided services that equal approximately $17 per hour which equal a dollar amount of approximately $700,000. Ms. Kalogris highlighted the services offered by CCD and noted they have many partnerships with local organizations and community groups to assist with the implementation of their services. She noted the services offered at the CCD sites in Clarington which are offered out of the Garnet B. Rickard Complex and the Wilmot Creek sites. Ms. Kalogris thanked the members of Committee and noted the demand for their services will continue to increase and read two letters of thanks from CCD clients. Mr. Kalogris, Ms. Barrie and Mr. Farr answered questions from the Committee. Clartw-n Resolution #GG -054-17 Special General Government Committee Minutes Moved by Councillor Woo seconded by Councillor Partner January 27, 2017 That the delegation of Deb Kalogris, Administrator, Clarington Home Support Program and Sally Barrie, Director, Home Support Program, and Brett Farr, Executive Director, Community Care Durham regarding the 2017 Operating and Capital Budget, be referred for consideration in deliberation of Report FND-001-17, 2017 Operating and Capital Budget. Carried Recess Resolution #GG -055-17 Moved by Councillor Partner, seconded by Councillor Traill That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:23 AM. 4.5 Angie Darlison, Executive Director, Mike Moynes, President and Alan Tibbles, Past President, Bowmanville Older Adult Association, Regarding the 2017 Operating and Capital Budget Angie Darlison, Executive Director, Mike Moynes, President and Alan Tibbles, Past President, Bowmanville Older Adult Association (BOAA) were present regarding the 2017 Operating and Capital Budget. Ms. Darlison noted that the BOAA Annual Report was distributed to members of Council prior to today's meeting. She advised the Committee that the BOAA had a very successful 2016 but need the financial contribution to sustain their level of services. Ms. Darlison noted that 2016 has been a busy year with continued membership growth and that they have a total of 1418 members and 518 non-members participating in programs. She added that they have brought in over $97,000 in fundraising revenue. Ms. Darlison continued by explaining that they have had many challenges in 2016 which included increase costs of the utilities at the Beech Centre and the cost to cover the six full-time and additional part-time staff salaries. She advised the Committee that the goals for 2017 include providing accessible transportation, adjusting the salaries and benefits of the BOAA staff, and increased weekend and evening programing. Ms. Darlison added that they are looking to participate in more community events, increase community partnerships, and increase advertising and marketing. She advised the Committee that they are looking into additional space to eliminate program wait lists. Ms. Darlison request that the Members of Committee support their $310,000 budget request so that the BOAA can continue to provide quality services to the members of the community. Ms. Darlison answered questions from the Committee. -5- Clarington Resolution #GG -056-17 Special General Government Committee Minutes Moved by Councillor Hooper, seconded by Councillor Cooke January 27, 2017 That the delegation of Angie Darlison, Executive Director, Mike Moynes, President and Alan Tibbles, Past President, Bowmanville Older Adult Association, regarding the 2017 Operating and Capital Budget, be referred for consideration in deliberation of Report FND-001-17, 2017 Operating and Capital Budget. Carried Suspend the Rules Resolution #GG -057-17 Moved by Councillor Partner, seconded by Councillor Woo That the Rules of Procedure be suspended to allow the Committee to extend the meeting until 12:30 PM. Carried 4.6 Shirley Rogers, Chair, Newcastle Community Hall Board, Regarding the 2017 Operating and Capital Budget Shirley Rogers, Chair, Newcastle Community Hall Board was present regarding the 2017 Operating and Capital Budget. Ms. Rogers explained that currently the Newcastle Community Hall has one full-time, one part-time and one occasional part-time staff. She noted that they had 35 weddings and 45 other rentals in 2016 and that these rentals are bringing people into the Town of Newcastle. Ms. Rogers added that the hall is rented approximately 90% of the time. She continued by reviewing many of the rental contracts they have with various community groups and organizations. Ms. Rogers noted the unique arrangement with Newcastle Bowling Association and that this year they hosted events for the Newcastles of the World Conference. She advised the Committee that they continue to take training and are currently reviewing the Municipality of Clarington Procedures manual. Ms. Rogers noted that they continue to fundraise for the hall renovation which is scheduled for 2018. She explained that almost half of their budget goes to wages and that they continue to rely on volunteers. Ms. Rogers added that they are looking at ways to increase future revenue by possibly becoming a supplier for wedding decor. She noted that last year the utilities increased and they had five wedding cancellations in August of 2016. Ms. Rogers concluded by advising the Committee that their 2017 municipal budget request it the same as 2016. M [L� Resolution #GG -058-17 Special General Government Committee Minutes January 27, 2017 Moved by Councillor Partner, seconded by Councillor Woo That the delegation of Shirley Rogers, Chair, Newcastle Community Hall Board, regarding the 2017 Operating and Capital Budget, be referred for consideration in deliberation of Report FND-001-17, 2017 Operating and Capital Budget. Carried 5 Adjournment Resolution #GG -059-17 Moved by Councillor Partner, seconded by Councillor Woo That the eting adjourn at 12:07 PM. Carried Mayor(,'/Deputy Clerk -7-