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HomeMy WebLinkAbout05/05/1986 . TOWN OF NEWCASTLE General Purpose & Administration Committee Minutes of a meeting of the General Purpose & Administration Committee, held on May 5, 1986, at 9:30 a.m., in Court Room #2. May 5, 1986 Roll Call Present Were: Mayor John Winters Councillor A. Cowman (at 9:40 a.m.) Councillor D. Hamre Councillor M. Hubbard Councillor H. McKnight Councillor F. Stapleton Councillor A. Wotten . Also Present: Chief Administrat~ Officer, D. Johnston Treasurer, J. Blanchard (until 1:35 p.m.) Clerk, D. W. Oakes (until 11:55 a.m.) Director of Public Works, G. Ough Director of Planning T. T. Edwards (until 11:20 a.m.) Director of Community Services J. Devantier (until 1 :35 p.m.) Fire Chief, J. Aldridge (at 11:17 a.m., until 12:20 p.m.) PUBLIC MEETINGS: Deputy Clerk, R. Rutledge Councillor Hubbard chaired this portion of the meeting. Proposed Zoning By-law Amendment, Part of Lot 8, Broken Front Concession, former Town of Bowmanville (Syed Zaheeruddin) The Chairman announced the purpose of the Public Meeting: As required under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 8, Broken Front Concession, former Town of Bowmanville. The Chairman asked if there were any persons present wishing to speak to this matter. Two people indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice: . The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on April 4, 1986; b) Notice of the Public Meeting was posted on the property by April 4, 1986; c) The Notice complies with the regulations under the Planning Act. G.P .A. Minutes PUBLIC MEETINGS Syed Zaheeruddin . . . - 2 - May 6, 1986 The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 0.41 hectare (1.024 acre) parcel of land located in Part of Lot 8, Broken Front Concession, former Town of BowmanvilIe from "General Industrial (M2)" to a "Special Exception Provision." The proposed zoning change would permit a wholly enclosed plant in which poultry are killed, processed and dressed. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Mr. R. C. Graham, Graham Rubber Co., 11 Caristrap St., Bowmanville, was present to voice his concerns. Mr. Graham is concerned about pollution and the state of the environment. Can he be guaranteed there will be no emissions. The setback from the public street is 150 ft. Mr. Graham feels the sideline setbacks should be 150 ft. also. If his concerns are satisfied, Mr. Graham will not object to this proposal. The Chairman announced that Committee would now hear from the supporters. No person spoke in support of the application. The Chairman announced that Committee would now hear from the applicant. Mr. Paul Bellefontaine, Hamilton & Bellefontaine, Barristers & Solicitors, 43 Ontario Street, P.O. Box 357, BowmanviIle, was present on behalf of the applicant, Syed Zaheeruddin. This proposal is a good proposal for the Town. The plant is needed because of the large number of chicken farmers. The fully enclosed plant represents an investment of $300,000, and will employ 6 persons full time. Approximately 2,000 chickens will be slaughtered and shipped out each day. No cooking or hard processing will take place. The feathers are removed and automatically blown into bins located in a speCial storage room, and are then sold for a variety of purposes. There are adequate provisions providing for emissions. G.P.A. Minutes PUBLIC MEETINGS Syed Zaheeruddin . . . - 3 - May 5, 1986 The guts are sealed in fibre glass containers and shipped to outside parties. They are not processed on the premises. The cleaning water goes into the sewer which is controlled by the Region of Durham. The birds are slaughtered by electric knives and processed fresh not hung and bled. This is a kosher plant. Mr. R. C. Graham announced that he is making a formal withdrawal of his objection to this proposal. The Chairman concluded the public meeting. ******************************************** Proposed zoning By-law Amendment, Part of Lot 28, Concession 2, Newcastle Village (Richard Lovekin) The Chairman announced the purpose of the Public Meeting: As required under the new Planning Act (Section 34(12) Council is holding a publiC meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 28, Concession 2, former Village of Newcastle. The Chairman asked if there were any persons present wishing to speak to this matter. Three persons indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice: The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on April 4, 1986; b) Notice of the Public Meeting was posted on the property by April 4, 1986; c) The Notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to Briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 0.2 hectare parcel of land located in Part of Lot 28, Concession 2, Newcastle Village from "R1-1 Urban Residential Type One" to a "Special Exception Provision." G.P.A. Minutes PUBLIC MEETINGS . Richard Lovekin . . - 4 - May 5, 1986 The proposed zoning change would recognize the existing use of the dwelling as a converted dwelling with two (2) residential units. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Mr. William Lover, 59 Mill St. North, P.O. Box 520, Newcastle, voiced his objection to this proposal. A written submission was presented outlining several concerns and reasons for objecting. Mr. Lover has upgraded his property and feels this proposal would devalue his property. More cars will create more traffic. The Chairman announced that Committee would now hear from the supporters. A letter from Lee and Jerome Leavis supporting this proposal was submitted for the record. The Chairman announced that Committee would now hear from the applicant. Charles Ewert, Newcastle, spoke on behalf of Richard Lovekin. There is zero occupancy rate in rental accommodation in the Village. The Provincial Government is encouraging conversion of places where rental space can be created. The outside of the house has been improved considerably and enhanced from a previously dilapitated house. One additional couple will have no impact on the sewer and water. No additional buildings are proposed. Perhaps there will be 2 cars parking in a separate entrance via the front of the house. The Chairman concluded the public meeting. ******************************************** Proposed Zoning By-law Amendment, Part of Lot 35, Concession 4, former Township of Darlington (Adamo Cupelli) The Chairman announced the purpose of the Public Meeting: As required under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for part of Lot 13, Concession 2, former Town of Bowmanville. The Chairman asked if there were any persons present wishing to speak to this matter. No person indicated a desire to speak to this amendment. . . . G.P.A. Minutes PUBLIC MEETINGS Adamo Cupelli DELEGATIONS - 5 - May 5, 1986 Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice: The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on April 4, 1986; b) Notice of the Public Meeting was posted on the property by April 4, 1986; c) The Notice complies with the regulations under the Planning Act. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 5.48 hectare (13.548 acre) parcel of land located in Part of Lot 35, Concession 4, former Township of Darlington from "Agricultural (A)" to "Residential Cluster (RC)." The proposed zoning change would permit the development of two (2) additional residential lots. The Chairman concluded the public meeting. ******************************************* Mrs. Wylma Allin, Box 461, Newcastle, LOA 1HO, was present regarding Planning Report PD-119-86. Mrs. Allin informed the Committee that the subject property is not being used for agriculture and is becoming an eyesore. There are already three houses on that side of the road. Mr. Andy Veenstra, 134 Elizabeth Crescent, Whitby, L1N 3R7, was present regarding Report WD-40-86. Mr. Veenstra has been trying to get an entrance to a property which he has an offer to purchase on. The Region has denied access to Taunton Road and the Town has denied access to the unopened road allowance. Mr. Veenstra met with the Director of Public Works, Gordon Ough, on the subject site. Because of site distances, an entrance is not pOSSible in the location Mr. Veenstra desires. . . . G.P.A. Minutes - 6 - May 5, 1986 PLANNING & DEVELOPMENT Resolution #GPA-415-86 Extension of Moved by Councillor Hamre, seconded by Councillor Wotten Draft Approval Courtice Heights 1. That Report PD-106-86 be received; and Developments Ltd. 60.46.110. 2. That Council adopt the following resolution: "That the correspondence from Ronald K. Webb, Q.C., dated April 7, 1986, be received and the Ontario Municipal Board be advised that the Corporation of the Town of Newcastle has no objections to the extensions to the draft plan of approval of Plans 18T-76048 and 18T-76027, to June 12, 1987"; and 3. That the request in 2 above be forwarded to the Ontario Municipal Board and that Courtice Heights Developments Limited be so advised. "CARRIED" Councillor Ann Cowman made a declaration of interest relative to Report PD-107-86; vacated her chair and refrained from voting on the subject matter. The property subject of the report is within 400 feet of Councillor Cowman's property. Resolution #GPA-416-86 Proposed Plan of Moved by Councillor Hamre, seconded by Councillor Wotten Subdivision, Remlark Holdings Limited 1. That Report PD-107-86 be received; and 60.46.179. 2. That the attached by-law authorizing execution of a Subdivision Agreement between Remlark Holdings Limited and the Corporation of the Town of Newcastle be approved; and 3. That the Mayor and Clerk be authorized to execute the Subdivision Agreement between Remlark Holdings Limited and the Town of Newcastle at such time as an agreement has been finalized to the satisfaction of the Director of Public Works and the Director of Planning. "CARRIED" Resolution #GPA-417-86 Extension of Draft Moved by Councillor Stapleton, seconded by Councillor Hamre Approval, Sunny Ridge Corp. (formerly J. Zurba) 1. That Report PD-108-86 be received; and 60.46.102. . . . G.P.A. Minutes Exemption from Part Lot Control 18T-81 034 , Gatehouse Holdings 60.46.128. - 7 - May 5, 1986 2. That Council adopt the following resolution: 3. "That the correspondence from the Region of Durham, dated April 10, 1986, be received and the Region of Durham be advised that the Corporation of the Town of Newcastle has no objections to the extension to the draft plan of approval of Plan 18T-81023, as revised May 23, 1984, to July 9, 1987"; and That the request in 2 above be forwarded to the Region of Durham Planning Department and that Mr. A. Goheen, on behalf of Sunny Ridge Corporation be so advised. "CARRIED" Resolution #GPA-418-86 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That Report PD-109-86 be received; and 2. That the request submitted by Mr. Alan Berk, Solicitor, on behalf of Gatehouse Holdings, thereby exempting Lots 98 - 127; 143 - 153; 158 - 179 as shown on the draft plan of subdivision 18T-81034; more particularly described as Lots 27 - 60; 68 - 78; 83 - 100 on a Draft M-Plan from Part Lot Control be acknowledged; and 3. That the attached by-law exempting said lots be forwarded to Council for approval following the registration of the M-Plan; and 4. That the by-law will, at such time, be forwarded to the Regional Municipality of Durham pursuant to Section 49, Subsection (7) of the Planning Act; and 5. That Mr. Alan Berk be so advised. "CARRIED" Resolution #GPA-419-86 Rezoning ApplicationMoved by Councillor Hamre, seconded by Councillor Wotten W. Fracz 60.35.295. 1. That Report PD-110-86 be received; and 2. That the application submitted by Mr. W. Fracz, to rezone a parcel of land located in Part Lot 31, Concession 2, former Township of Darlington, to permit the development of an additional lot, be received and referred to staff for processing and a subsequent report and public meeting. "CARRIED" G.P.A. Minutes - 8 - Resolution #GPA-420-86 May 5, 1986 . Rezoning ApplicationMoved by Councillor Stapleton, seconded by Councillor Hamre J. Vidak 60.35.296. 1. That Report PD-111-86 be received; and 2. That the application submitted by Mr. J. Vidak, to rezone a parcel of land located in Part Lot 23, Concession 2, former Township of Darlington, to permit the development of an additional lot, be received and referred to staff for processing and a subsequent report and publiC meeting. "CARRIED" Resolution #GPA-421-86 Extension of Draft Approval, Wilswar Developments Ltd. 18T-78027 60.46.118. Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That Report PD-112-86 be received; and 2. That the Ministry of Municipal Affairs and Housing be advised that the Town of Newcastle has no objection to the extension of draft plan approval of Plan of Subdivision 18T-78027 for a further one (1) year period to May 21, 1987; and 3. That a copy of this report and Council's decision be forwarded to the Ministry of Municipal Affairs. . "CARRIED" Resolution #GPA-422-86 Rezoning and Site Moved by Councillor Wotten, seconded by Councillor Hamre Plan Application Syed Zaheeruddin 1. That Report PD-114-86 be received; and 60.35.288. 2. That the application submitted by Hamilton and Bellefontaine, on behalf of Mr. Syed Zaheeruddin, to rezone a parcel of land located in Part Lot 8, Broken Front Concession, former Town of Bowmanville, to permit the construction of a meat processing plant in which poultry is killed, processed and dressed, be approved and the by-law amendment attached hereto be forwarded to Council for approval. "CARRIED" Resolution #GPA-423-86 Summary of Moved by Councillor Hamre, seconded by Councillor Stapleton Commi ttee of Adjustment Applica- 1. That Report PD-115-86 be received for information. tions for April 16, 1986 "CARRIED" 60.81.2. . . . . G.P.A. Minutes - 9 - May 5, 1986 Mayor Winters made a declaration of interest relative to Report PD-116-86; vacated his chair and refrained from voting on the subject matter. The summary of Land Division Committee Applications, reports applications of D & D Securities of which Mayor Winters is a Director. Resolution #GPA-424-86 Summary of Land Moved by Councillor Hamre, seconded by Councillor McKnight Division Committee Applications for 1. That Report PD-116-86 be received for information. February and March 1986 "CARRIED" 60.84.99. Resolution #GPA-425-86 Rezoning ApplicationMoved by Councillor Hamre, seconded by Councillor Stapleton Richard and Susan Lovekin 1. That Report PD-117-86 be received; and 60.35.287. 2. That Rezoning Application OEV 86-16 submitted by Richard and Susan Lovekin be approved; and 3. That the by-law attached to this report be forwarded to Council for approval at such time as the appropriate development charge has been paid to the Town and the Chief Building Official is satisfied that the construction of the second dwelling unit is in accordance with the Ontario Bui lding Code. "CARRIED" Resolution #GPA-426-86 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT the matter referred to in the By-law Enforcement Officer's letter of March 5, 1986, be tabled until the rezoning application of Richard and Susan Lovekin has been processed and a final disposition reached, as has been the past practice of the municipality. "CARRIED" Resolution #GPA-427-86 Moved by Councillor Hamre, seconded by Councillor McKnight THAT the delegation of William Lover be acknowledged, and that the written brief submitted by Mr. & Mrs. Lover be referred to staff for reply to the questions asked in the submission; and THAT Mr. & Mrs. Lover be advised of the actions taken by Council; and THAT an information report of the response be submitted to the General Purpose and Administration Committee. "CARRIED" . . . G.P.A. Minutes - 10 - May 5, 1986 Resolution #GPA-428-86 Rezoning ApplicationMoved by Councillor Hamre, seconded by Councillor Wotten Adamo Cupelli 60.35.290. 1. That Report PD-118-86 be received; and 2. That the application submitted by Mr. Cupelli to rezone a parcel of land being Part of Lot 35, Concession 4, former Township of Darlington, to permit the development of two (2) residential lots be approved and that the by-law attached hereto be forwarded to Council for approval. "CARRIED" Resolution #GPA-429-86 Rezoning ApplciationMoved by Councillor Stapleton, seconded by Councillor Hamre Mrs. Wylma Allin 60.35.297. 1. That Report PD-119-86 be received; and 2. That the application submitted by Mrs. Wylma Allin to rezone a 0.69 hectare parcel of land located in Part Lot 20, Concession 1, former Township of Clarke, to permit the severance of two (2) residential building lots be received and referred to staf~ for processing and a subsequent report and public meeting. Monthly Building Report, March 1986 56.49.3. Courtice Urban Area Development Charges #2 Recess "CARR I ED" Resolution #GPA-430-86 Moved by Councillor Stapleton, seconded by Councillor Hamre 1. That Report PD-120-86 be received for information. "CARRIED" Resolution #GPA-431-86 Moved by Councillor Stapleton, seconded by Councillor McKnight 1. That Report PD-121-86 be received; and 2. That the attached by-law to amend By-law No. 83-22, as amended, be approved. "CARRIED" Resolution #GPA-432-86 Moved by Councillor Hmare, seconded by Councillor Wotten THAT there be a 10 minute recess. "CARRIED" The meeting reconvened at 11:25 a.m. . . . Consideration of a Moved by Councillor McKnight, seconded by Mayor Winters By-law to Licence, Regulate and Govern 1. Salvage Shops, Salvage Yards, Second-Hand Goods Shops and Dealers in Second-Hand Goods 10.13.2. G.P.A. Minutes Minutes CLERK'S REPORTS - 11 - May 5, 1986 Councillor Cowman chaired this portion of the meeting. Resolution #GPA-433-86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the minutes of a meeting of the General Purpose and Administration Committee, held on Monday, April 21, 1986, be approved. "CARRIED" Resolution #GPA-434-86 That Report CD-24-86 be received; and 2. That the draft by-law be circulated to Durham Regional Police and the Town's Solicitor for review and comment; and 3. That following a review of the draft by-law by Regional Police and the Town's Solicitor, the Clerk prepare a report with recommendations for the General Purpose and Administration Committee's consideration. Resolution #GPA-435-86 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT Report CD-24-86 be tabled for 1 month and referred back to the Clerk for respective input from the Members of Counc i I. "CARRIED" ADMINISTRATOR'S REPORTS Resolution #GPA-436-86 Economic DevelopmentMoved by Councillor Hubbard, Strategy for the Town of Newcastle 10.2.5. Preliminary Report of the Committee to the Minister of 1. Municipal Affairs 35.31.5. seconded by Mayor Winters THAT Report Admin 33-86 be referred to the Chairman of the Executive Committee for inclusion on the next Executive Committee Agenda. "CARRIED" Resolution #GPA-437-86 Moved by Councillor Hamre, seconded by Councillor Stapleton 2. That Administrator's Report Admin 34-86 be received; That the Treasurer be requested to summarize the report, in particular Chapters 3 and 4 and to recommend any comments that should be forwarded to the Advisory Committee on Municipal Insurance. "CARR I ED" -... . . Redeployment of the Moved by Councillor Hamre, seconded by Councillor Hubbard responsibilities for enforcement & 1 . policing of Sign By-law, Pool/Fence 2. That the attached by-law amendments dealing with swimming By-law & Property pools, fences and property standards be adopted; and Standards By-law 10.13.100. 10.13.101. G.P.A. Minutes Low Rise Rehabi I i tation Program - Ministry of Housing 35.49.103. TREASURER'S REPORTS Quotation No. Q86-12 Front Mount Riding Mower 10.2.8. - 12 - Resolution #GPA-438-86 May 5, 1986 Moved by Councillor Hamre, seconded by Councillor McKnight 1. That Administrator's Report Admin 36-86 be received for information. "CARRIED" Resolution #GPA-439-86 That Administrator's Report Admin 37-86 be received; 3. That the By-law transferring enforcement of the sign by-law to the By-law Enforcement Officer be given first reading and staff thereafter be authorized to provide public notice and present the by-law to Council after the appropriate fourteen day notice period has expired; and 4. That the Members of the Property Standards Committee be advised of Council's actions with respect to the re- assignment of Property Standards Enforcement to the BY-law Enforcement Officer. "CARRI ED" Councillor Arnot Wotten chaired this porticnof the meeting. Resolution #GPA-440-86 Moved by Councillor Hamre, seconded by Councillor Hubbard 1. That Report TR-30-86 be received; and 2. That Turf Care, Markham, Ontario, with a total bid of $12,005.40, being the lowest responSible bidder, meeting all terms, conditions and specifications of Quotation Q86-12, be awarded the contract to supply and deliver one (1) only Front Mount Riding Mower and one (1) only 62" Floating Cutting Unit, to the Town of Newcastle as required by the Department of Community Services; and 3. That the funds be drawn from the 1986 approved Community Services Capital Budget. Resolution #GPA-441-86 Moved by Councillor Hamre, seconded by Councillor Cowman THAT Report TR-30-86 be referred back to staff for more details and a subsequent report to be forwarded to Council on Monday, May 12, 1986. "CARRIED" G.P.A. Minutes - 13 - May 5, 1986 Resolution #GPA-442-86 . Tender T85-21 Moved by Councillor Hamre, seconded by Councillor Hubbard Petroleum Products 10.2.8. 1. That Report TR-31-86 be received; and 2. That Tender No. T85-21, Petroleum Products be cancelled; and 3. That a new Tender to expire December 31, 1986, be called for Petroleum Products. "CARR I ED" Resolution #GPA-443-86 Tender T86-6 Gravel Crushing and Hauling 10.2.8. Moved by Councillor Hubbard, seconded by Councillor Hamre 1. That Report TR-32-86 be received; and 2. That Robert E. Young Construction Ltd., Ennismore, Ontario, with a total bid in the amount of $79,226.00, being the lowest responSible bidder, meeting all terms, conditions and specifications of Tender No. T86-6, be awarded the contract to provide Gravel Crushing and Hauling as required by the Town of Newcastle; and 3. That the funds expended be provided from the approved Public Works Roads Maintenance Construction Budget. . "CARRIED" Resolution #GPA-444-86 Moved by Councillor Cowman, seconded by Mayor Winters THAT Report TR-32-86 be tabled to staff for review and report to Council relative to the Tender Specifications. "LOST" Resolution #GPA-445-86 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT staff review and re-evaluate the specifications and submit a report to Council. "CARR I ED" FIRE DEPARTMENT Councillor Hal McKnight chaired this portion of the meeting . . . . G.P.A. Minutes Fire Department Staffing 10.10.99. Repairs to 1974 Ford Tanker 68.13.4. COMMUNITY SERVICES - 14 - May 5, 1986 Resolution #GPA-446-86 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That the Fire Department Report No. FD-12-86 be received "In Camera"; 2. That two new full time firefighter 4th class positions be created, as per the attached job description and salary; 3. That the Fire Chief be authorized to initiate a job search forthwith, to fill these positions as of June 1, 1986; and 4. That the Fire Department Organizational Structure be revised to include two additional full time firefighters. "LOST" Resolution #GPA-447-86 Moved by Councillor Stapleton, seconded by Councillor Hamre 1. That Report FD-13-86 be received; 2. That approval be given forthwith, to make the necessary mechanical repairs to the 1974 Ford Tanker (rebuilt engine); and 3. That funds for these unbudgeted repairs be drawn from the Contingencies Account #7007-298-X-9, up to the amount of $4,500.00. "CARRI ED" Resolution #GPA-448-86 Moved by Councillor Stapleton, seconded by Councillor Hamre THAT the Fire Chief submit to Council, a failure analysis of the 1974 Ford Tanker Engine. "CARRIED" Councillor Frank Stapleton chaired this portion of the meeting. Resolution #GPA-449-86 Status Report on Moved by Councillor Hubbard, seconded by Councillor Hamre the new Fee Schedules for 1986/87 Facilities and Programs 1. That Report CS-26-86 be received; and 68.31.4. 2. That the revised rates for the Newcastle Fitness Centre and Ball Diamond use be approved per Schedule A att~ched. . . . G.P.A. Minutes Hockey Meeting April 29/86 68.31.4. Bowmanvi lle Memorial Arena 16.6.9. - 15 - Resolution #GPA-450-86 May 5, 1986 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Report CS-26-86 be referred back to staff for discussion with the user group who hosted the meeting of April 23rd, and that written confirmation be obtained from that user group; and THAT a report be submitted to Council. "CARRIED" Resolution #GPA-451-86 Moved by Councillor Cowman, seconded by Councillor Hamre THAT a report be submitted to the General Purpose and Administration Committee on the improvements and maintenance of playing fields and distribution of Town forces on school properties. "CARRI ED" Resolution #GPA-452-86 Moved by Councillor McKnight, seconded by Councillor Hubbard 1. That Report CS-27-86 be received; and 2. That staff initiate a meeting with representatives from the Orono, Newcastle Village and Bowmanville House Leagues and the N.C.S.P.B. to investigate the possibility of a co-ordinated Town of Newcastle Hockey House League; and 3. That staff report back to the General Purpose and Administration Committee with developments. "CARRIED" Resolution #GPA-453-86 Moved by Councillor Hubbard, seconded by Councillor Wotten WHEREAS Council is desirous of replacing the Bowmanville Memorial Arena; and WHEREAS Council has received but not approved the Arena Feasibility Study final report by ReThink Inc.; and WHEREAS a committee of Council was established April 14, 1986, to evaluate the Study and report back to Council April 30, 1986; and WHEREAS the application forms are now available for Wintario Capital Grants with the following criteria; . . . G.P.A. Minutes - 16 - May 5, 1986 Resolution #GPA-453-86 Cont'd 1) applications must be submitted to the Ministry by May 30, 1986, for their 1986-87 fiscal program; 2) all approved projects must commence and proceed with construction so as to be eligible and apply for final payment of the grant within the 1986-87 fiscal year (before March 31, 1987); 3) a grant of up to 1/3 of the first $1.5 million of a project and 10% of the remaining cost is available for each building component; NOW THEREFORE BE IT RESOLVED THAT the Committee of Council, the Treasurer, Director of Community Services, report to Council (within one week) their recommendations for: 1) the sites preferred (2); 2) the requested building components; 3) capital funding; 4) operating costs. AND FURTHER THAT staff be authorized to draft the application forms for Wintario Funding. "CARRIED" Resolution #GPA-454-86 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the Director of Community Services, the Chief Administrative Officer, and the Chairman of Community Services, meet with the Northumberland and Newcastle Board of Education to discuss the feasibility of the Bowmanville High School for the new Arena site. "CARRIED" PUBLIC WORKS Councillor Diane Hamre chaired this portion of the meeting. Resolution #GPA-455-86 Report WD-38-86 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT Report WD-38-86 be referred to the end of the Agenda. "CARRIED" . . . G.P.A. Minutes - 17 - May 5, 1986 Resolution #GPA-456-86 Concession Street Moved by Councillor Hubbard, seconded by Councillor Stapleton Elgin Street Intersection 1. That Report WD-39-86 be received; and 77 .2.102. Request for Entrance from the Unopened Road Allowance, Part lot 4, Conc. 4 Da r li ngton Veenstra 77 .2.102. Recycling of Plastics 68.21.5. 2. That a four-way stop be implemented at the Concession Street/Elgin Street intersection; and 3. That staff be directed to prepare the appropriate traffic by-law amendment to authorize said four-way stop; and 4. That Mr. Edwin G. Mann, D.C., be provided a copy of th i s report. "CARRIED" Resolution #GPA-451-86 Moved by Councillor Hubbard, seconded by Councillor Wotten 1. That Report WD-40-86 be received; and 2. That the request for an entrance to the unopened road allowance on Part Lot 4, Concession 4, Darlington be denied; and 3. That Mr. Veenstra, 134 Elizabeth Crescent, Whitby, Ontario, L1N 3R1, be advised of Council's action. "CARRIED" Resolution #GPA-458-86 Moved by Councillor Hubbard, seconded by Councillor Wotten 1. That Report WD~42-86 be received; and 2. That the Town of Newcastle support the Durham Recycling Centre special pilot project for the collection of plastic bottles; and 3. That Public Works staff provide additional space at the Bowmanville Public Works Yard, Liberty Street and Lake Road, for plastic recycling bins; and 4. That Durham REcycling be so advised. "CARRIED" . . . G.P.A. Minutes Reconstruction of widening and oversizing of Centrefield Drive (Tooley's Road) Highway #2 to Briar Gate 18.45.104. - 18 - May 5, 1986 Resolution #GPA-459-86 Moved by Councillor Hubbard, seconded by Councillor McKnight 1. That Report WD-43-86 be received; and 2. That a by-law be passed authorizing the Mayor and Clerk to execute the agreement attached hereto, with the Ministry of Transportation and Communications for the reconstruction, widening and oversizing of Centrefield Drive (Tooley's Road) from Kings Highway #2 northerly to Briar Hill Gate; and 3. That all Town of Newcastle costs attributed to the reconstruction, widening and oversizing to an urban standard be charged to the Public Works Account for Unspecified Construction associated with development; and 4. That the executed agreements be returned to Mr. Eric G. Tennant, Regional Solicitor for M.T.C., accompanied by a certified copy of the above by-law. "CARRIED" UNFINISHED BUSINESS Resolution #GPA-460-86 OTHER BUSINESS Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the delegations of Mrs. Wylma Allin and Mr. Andy Veenstra be acknowledged and advised of Council's actions. "CARRIED" Resolution #GPA-461-86 Moved by Mayor Winters, seconded by Councillor McKnight THAT staff review and report on the pOlicy and impact relative to the granting of extensions of draft plan approval of subdivisions. "CARRIED" Resolution #GPA-462-86 Moved by Mayor Winters, seconded by councillor McKnight THAT in future, all tender reports include the actual tendered amount and the budgeted amount; and as a follow-up, where there is no bid and an apparent lack of interest, the report is to contain comments on the reasons for the lack of interest. "CARRIED" . . . G.P.A. Minutes Upgrading the road between lots 26 & 21, Conc. 8, Clarke William Allin 77 .2.102. Adjournment - 19 - Resolution #GPA-463-86 May 5, 1986 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT Committee go "In Camera." "CARRIED" Resolution #GPA-464-86 Moved by Councillor Stapleton, seconded by Councillor McKnight THAT Report WD-38-86 be tabled until Mayor Winters and Chief Administrative Officer, D. Johnston, meet with the subject property owners to discuss options that are available. "CARRIED" Resolution #GPA-465-86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the meeting be open. "CARRIED" Resolution #GPA-466-86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the actions taken "In Camera" be approved. "CARRIED" Resolution #GPA-461-86 Moved by Councillor Wotten, seconded by Councillor McKnight THAT the meeting adjourn at 1:50 p.m. "CARRIED"