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HomeMy WebLinkAbout05/20/1986 . TOWN OF NEWCASTLE General Purpose & Administration Committee Minutes of a meeting of the General Purpose & Administration Commmittee, held on Tuesday, May 20, 1986, at 9:30 a.m., in the Bowmanville Library Auditorium. May 20, 1986 Roll Call Absent: Present Were: Mayor JOhn Winters (at 9:35 a.m.) Councillor D. Hamre Councillor M. Hubbard Councillor H. McKnight Councillor F. Stapleton Councillor A. Cowman (Due to Illness) Councillor A. Wotten (Working in the City) . Also Present: Chief Administrative Officer, D. Johnston Town Clerk, D. W. Oakes Treasurer, J. Blanchard Director of Public Works, G. Ough Director of Planning T. Edwards (until 1:40 p.m.) Director of Community Services, J. Devantier Fire Chief, J. Aldridge Deputy Clerk, R. Rutledge Councillor Hubbard chaired this portion of the meeting. PUBLIC MEETINGS Proposed Zoning By-law Amendment, Part of Lot 4, Concession 2, former Township of Clarke (George Elliott) The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 4, Concession 2, former Township of Clarke. The Chairman asked if there were any persons present wishing to speak to this matter. No person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice: . The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on April 15, 1986; . . . G.P.A. Minutes PUBLIC MEETINGS George Elliott - 2 - May 20, 1986 b) Notice of the Public Meeting was posted on the property by April 15, 1986; c) The Notice complies with the regulations under the Planning Act. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 4.19ha (11.83 acre) parcel of land in Part of Lot 4, Concession 2, former TownShip of Clarke, from "A-Agricultural" to "RC-Rural Cluster." The proposed zoning change would permit the creation of three (3) additional residential lots. The Chairman concluded the public meeting. ******************************************* Proposed Zoning By-law Amendment, Part of Lot 31, Concession 1, former Township of Clarke (William & Katherine ROWland) The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 31, Concession 7, former Township of Clarke. The Chairman asked if there were any persons present wishing to speak to this matter. One person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice: The Clerk advised that: a) Public Notice was maired to property owners within 120m of the subject property on April 15, 1986; b) Notice of the Public meeting was posted on the property by April 15, 1986; c) The Notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. G.P.A. Minutes PUBLIC MEETINGS - 3 - May 20, 1986 . William & Katherine Rowland . . The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 3.8 ha lot in Part of Lot 31, Concession 7, former Township of Clarke, from "A-Agricultural" to "RC-Rural Cluster." The proposed zoning change would permit the creation of four (4) additional residential lots. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. No person spoke in opposition to th is p roposa I. The Chairman announced that Committee would now hear from the supporters. William Rowland, the applicant, spoke in support of his application. The Rowlands own 9% acres and propose to create 4 new residential lots. The lots front on Leskard Road and each lot would have more than the required frontage. The subject lands have no agricultural value. The Chairman concluded the public meeting. ******************************************* Proposed Official Plan Amendment, Proposed Zoning By-law Amendment, Part of lot 34, Concession 2, former Township of Darlington (W. E. Roth Construction) The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed Official Plan Amendment and proposed Zoning By-law Amendment for Part Lot 34, Concession 2, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. One person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice: G.P.A. Minutes PUBLIC MEETINGS - 4 - May 20, 1986 . W.E. Roth Construction . . The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on April 15, 1986; b) Notice of the Public Meeting was posted on the property by April 15, 1986; c) The Notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed Official Plan Amendment would change the designation of a 0.31 hectare (0.757 acre) parcel of land located in Part of Lot 34, Concession 2, former Township of Darlington, from "Residential-Convenience Commercial" to "Local Central Area." The proposed Zoning By-law Amendment would change the zone category of these same lands from "Neighbourhood Commercial (C2)" to a "Special Exception Provision." The proposed Official Plan Amendment and Zoning change would permit the development of a Commercial Plaza with office facilities with a maximum total floor area of 1,110 square metres. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. No person spoke in opposition to this proposal. The Chairman announced that Committee would now hear from the supporters. Alan Berk, Solicitor, 650 King St. E., OShawa, spoke on behalf of Roth Construction in support of this proposal. Mr. Berk submitted a photocopy of the design proposed for the commercial building. The Chairman concluded the public meeting. ******************************************* G.P.A. Minutes PUBLIC MEETINGS . . . - 5 - May 20, 1986 Proposed Official Plan Amendment Proposed Neighbourhood Development Plan Amendment, Part Lot 30, Concession 3, former Township of Darlington, Now Courtice Urban Area (Courtice Heights) The Chairman announced the purpose of the Public Meeting: As reqUired under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed Official Plan Amendment and the Proposed Neighbourhood Development Plan Amendment for Part of Lot 30, Concession 3, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. Several people indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice: The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on April 15, 1986; b) Notice of the Public Meeting was posted on the property by April 15, 1986; c) The Notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed Official Plan Amendment would change the designation of a 0.736 hectare (1.8 acre) parcel of land located in Part Lot 30, Concession 3, former Township of Darlington, now Courtice Urban Area from "Residential- Convenience Commercial" and "Major Open Space System with Hazard Land" to "Local Central Area." The proposed Neighbourhood Development Plan Amendment would change the designation of these same lands from "Convenience Commercial" to "Local Central Area." The proposed Official Plan Amendment and Neighbourhood Development Plan Amendment would permit the development of a 2191 square metre (23,585 square foot) retail commercial plaza. G.P.A. Minutes PUBLIC MEETINGS . Courtice Heights . . - 6 - May 20, 1986 The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Mrs. Kathryn Hennessy, R.R. #3, Bowmanville, presented a written objection to this proposal. The subject site is in a residential area and is in close proximity to lands designated for commercial uses on Highway #2. Housing along Nash Road has increased, and with the existence of 2 schools in this area, the potential for accidents will multiply if the plaza is established. Mrs. Jane Rowe, Group 12, Box 59, R.R. #3, Bowmanville, L1C 3K4, presented a written objection to this proposal. Nash Road is a residential area and should remain as such. There are 3 schools located in a distance of less than a mile from this proposed development. There is no need for this development with the present and planned commercial developments on Highway #2 only 400 metres away. Ten of the sixteen executive members of the Courtice & Area Community Association asked Mrs. Rowe to represent them in expressing their objection to this proposal. Mrs. Joyce Gunn, R. R. #3, Bowmanville, lives 5 doors from the proposed plaza. She supports the objections of Mrs. Rowe and Mrs. Hennessy. She was opposed to the convenience store designation when it was granted some years ago, and definitely does not want to see anything larger. Mrs. Don McKenna, R. R. #3, Bowmanville, supports the previous objectors and questionned if a restaurant was established would they have a liquor licence. If so, late night traffic would be travelling along Nash Road. The vacant lot contains a pond where wood duck inhabit. She would like to see this remain intact. Mrs. Grace Howard, R.R. #3, Bowmanville, lives at Nash and Trull's Road. On behalf of herself and her neighbours that could not attend, she objects to this proposal. She would like to see the natural surrounding remain. The Chairman announced that Committee would now hear from the supporters. Mr. W. Manson, W.D.M. Consultants, 20 Clematis Road, Willowdale, M2J 4X2, supporting this proposal, gave a brief history of the developments leading to this proposal. A Retail Market Analysis has been prepared and indicates the potential for an expanded use. A site plan has been prepared for staff's consideration. Some concerns are still to be addressed. The Chairman concluded the public meeting. ******************************************* G.P.A. Minutes DELEGATIONS . . Recess . - 7 - May 20, 1986 Larry Grabowski, 8 The Bridlepath, Bowmanville, was not present. Richard Dubeau, R. R. #4, Bowmanville, presented photographs of his property in support of his presentation and proposal to redesignate 8 acres to create 4 residential building lots. The orchard he tried to establish has not been successful from the soil tests done, he concludes that the trees would never reach maturity. Mr. Dubeau's presentation contained a history of events which prompted him to make this application. He also submitted signatures of area residents supporting his proposal. In conclusion, he does not have a farm that is viable, therefore, this proposal would be no loss to agriculture. Mr. Bob Craig, R. R. #5, Bowmanville, asked the Committee to reconsider his proposal to create 2 lots for his sons. Mr. Craig's sons are in the landscaping business together. The nursery portion is carried out on the lands retained by Mr. Craig. The operation employs3 other people. Garnet Rickard, R. R. #4, Bowmanville, spoke on behalf of Mrs. Jean Hall, Newtonville. Mrs. Hall owns a lot in Lot 7, Concession 2, Newtonville. She also owned the abutting lot with her husband. When her husband died, she became the sole owner of the lot and in accordance with the provisions of the Planning Act because she owns both lots, the lots melded together. Mrs. Hall made application to Land Division and was granted a severance, subject to the requirements of the Town financially and otherwise. Mr. Rickard asked the Committee to recommend to Council forgiveness of any charges and to waiver the lot levy. No new lot is being created. Mr. Neil Allin, R. R. #1, Orono, reviewed the Ontario Federation of Agriculture's response to the proposed Foodland Preservation Policy Statement. He put emphasis on items #6, #15 & #16, #18 & #19, and #25-29. In conclusion, he asked the Committee to recommend to Council that no comments be made to the Government of Ontario, until the Right to Farm Legislation has been approved. Resolution #GPA-468-86 Moved by Councillor Mc Knight, seconded by Councillor Stapleton THAT the meeting recess for 10 minutes. "CARRIED" The meeting reconvened at 11:00 a.m. G.P.A. Minutes - 8 - May 20, 1986 PLANNING & DEVELOPMENT REPORTS . Resolution #GPA-469-86 Rezoning ApplicationMoved by Councillor Hamre, seconded by Councillor McKnight Estate of Mary Ethel Lycett 1. That Report PD-122-86 be received; and 60.35.298. 2. That the application submitted by the Estate of Mary Ethel Lycett, to rezone a 1.67 hectare parcel of land located in Part Lot 28, Concession 5, former Township of Clarke (Orono) to permit the severance of two (2) residential building lots on private services be received and referred to staff for processing and a subsequent report and public meeting. "CARR I ED" Resolution #GPA-410-86 Rezoning ApplicationMoved by Councillor Hamre, seconded by Councillor Stapleton Thomas Gascoigne 60.35.299. 1. That Report PD-123-86 be received; and 2. That the application submitted by Mr. Thomas Gascoigne requesting the removal of the (H) Holding Symbol from a parcel of land located in Part Lot 24, Concession 5, former TownShip of Darlington, be received and referred to staff for processing and a subsequent report and public meeting. . "CARRIED" Resolution HGPA-471-86 Application to Amend Durham Regional Official Plan, Richard Dubeau 60.30.142 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That Report PD-124-86 be received; and 2. That the Region of Durham be advised that the Town of of Newcastle recommends that Official Plan Amendment application 86-17/D submitted by Mr. Richard Dubeau, be deni ed; and 3. That a copy of Council'sdecision be forwarded to the Region of Durham, the applicant and the interested parties listed hereto. "CARRIED" Resolution HGPA-412-86 . Rezoning ApplicationMoved by Councillor Stapleton, seconded by Councillor Hamre George Ell iott 60.35.291. 1. That Report PD-126-86 be received; and 2. That application for rezoning DEV 86-20 submitted by Mr. George Elliott be approved; and 3. That the by-law attached to this report be forwarded to Council for approval. "CARRIED" . . . G.P.A. Minutes - 8 (a) - May 20, 1986 Resolution #GPA-473-86 Rezoning ApplicationMoved by Councillor Hamre, Katherine & William Rowland 60.35.292. seconded by Councillor Stapleton THAT Report PD-127-86 be tabled for further dialogue and review. "CARRIED" Resolution #GPA-474-86 Exemption from Part Lot Control i -Cpurtice. 1. That Report,PD-128-86 be received; Heights Development 60.2.16. 2. Moved by Councillor Hamre, seconded by Councillor McKnight and That the request submitted by Mr. George Smith, Solicitor, on behalf of Copperfield Homes Limited, thereby exempting Lots 182 - 188; 202 - 210; and 8 - 22 as shown on the draft plan of subdivision 18T-16048; more particularly described as Lots 63 - 69; 83 - 91; 8 - 22 on 10M-772 from Part Lot Control be acknowledged; and 3. That the attached by-law be approved and forwarded to the Regional Municipality of Durham pursuant to Section 49, Subsection (1) of the Planning Act; and 4. That Mr. George Smith be so advised. "CARRIED" Resolution #GPA-415-86 Comprehensive Zoning By-law, Delegation of Mr. B. Heming 60.35.6. Moved by Councillor McKnight, seconded by Councillor Hamre 1. That Report PD-129-86 be received for information. "CARRIED" Resolution #GPA-416-86 Summary of Land Moved by Councillor Stapleton, seconded by Councillor Hamre Division Committee Applications for 1. That Report PD-130-86 be received for information. Apri I 1986 60.84.2. "CARRIED" Resolution #GPA-411-86 Rezoning ApplicationMoved by Councillor Hamre, seconded by Councillor Stapleton James Sayles 60.35.300. 1. That Report PD-132-86 be received; and 2. That the application submitted by Mr. James Sayles to rezone a parcel of land located in Part Lot 15, Concession 3, former Township of Darlington to permit the development of a Node/Cluster be received and referred to staff for processing and a subsequent report and public meeting. "CARRIED" . . . G.P.A. Minutes - 9 - May 20, 1986 Resolution #GPA-418-86 Application to Amend Town of Newcastle Official Plan Rezoning Application2. W.E. Roth Construction 60.35.289. 60.30.143. Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That Report PD-133-86 be received; and That the Region of Durham be advised that the Town of Newcastle has no objection to Official Plan Amendment Application 86-19/ND conditional upon such amendment limiting the development to a maximum of 1110 square metres of commercial and personal service floor space; and 3. That rezoning application DEV 86-15 be approved; and 4. That the by-law attached to this report be forwarded to Council for approval at such time as the Official Plan Amendment is approved by the Region of Durham. "CARRI ED" Resolution #GPA-479-86 Rezoning ApplicationMoved by Councillor McKnight, seconded by Councillor Stapleton 464361 Ontario Limited THAT Report PD-134-86 be received; and 60.35.284. THAT the application submitted by Mr. Bob Craig on behalf of 464367 Ontario Limited, to rezone a parcel of land located in Part of Lot 11, Concession 4, geographic Township of Darlington to permit the development of 2 residential lots for his sons be app roved. "CARRIED" Resolution #GPA-480-86 Application to Amend Town of Newcastle Official THAT Report PD-135-86 be received; and Plan Application to THAT the Official Plan Amendment Application 86-3/ND and the Amend Courtice Application to amend the Courtice North Neighbourhood 3B North Neighbourhood Development Plan submitted by Courtice Heights Developments 3B Development Plan Limited be denied without prejudice; and Courtice Heights 60.34.102. #1 60.30.140. Moved by Councillor Hamre, seconded by Mayor Winters THAT a copy of Council's decision be forwarded to the app I i cant. "CARRIED" Resolution #GPA-481-86 Rezoning ApplicationMoved by Councillor Hamre, seconded by Councillor Stapleton Richard and Susan Lovekin 1. That Report PD-136-86 be received for information. 60.35.281. "CARRI ED" . . . - 10 - Resolution #GPA-482-86 Rezoning ApplicatioOMoved by Councillor Stapleton, seconded by Councillor Hamre Tota Farms & Malecki 1. That Report PD-137-86 be received; and 60.35.301. G.P.A. Minutes May 20, 1986 2. That the application submitted by Tota Farms and Thadius & Anne Malecki, to rezone a 58.5 hectare parcel of land located in Lots 21 & 22, Concession 10, former Township of Clarke, to permit the severance of the property into two(2) lots be received and referred to staff for processing and a subsequent report and public meeting. "CARRIED" Resolution #GPA-483-86 Minutes Moved by Councillor Hamre, seconded by Councillor Stapleton THAT the minutes of the General Purpose and Administration Committee meeting held on May 5, 1986, be approved. "CARRI ED" Resolution #GPA-484-86 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT the Agenda be altered and that Committee deal with the Treasurer's portion "CARRIED" Councillor Hubbard chaired this portion of the meeting. TREASURER'S REPORTS Resolution #GPA-485-86 Cash Activity Report for April 1986 10.51.9. Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That Report TR-36-86 be received; and 2. That in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980, The Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended April is as shown on the attached schedule; and 3. That the expenditures for the month of April 1986 be confirmed. "CARR I ED" . . . G.P.A. Minutes Tender T86-9 Asphalt and Surface Treatment Pulverizing 10.2.8. - 11 - May 20, 1986 Resolution #GPA-486-86 Moved by Councillor Stapleton, seconded by Councillor Hamre 1. That Report TR-37-86 be received; and 2. That Miller Paving, Unionville, Ontario, with a total bid of $23,617.80 being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender No. T86-9, be awarded the contract for Asphalt and Surface Treatment Pulverizing; and 3. That the funds be drawn from the approved 1986 Department of Public Works Road Maintenance Budget. "CARRIED" Resolution #GPA-487-86 Tender T86-8 Moved by Councillor Hamre, seconded by Councillor Stapleton Prime and Surface Treatment 1. That Report TR-38-86 be received; and 10.2.8. 2. That MillerPaving, Unionville, Ontario, with a total bid in the amount of $765,605.00, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender No. T86-8, be awarded the contract to supply and apply Prime and Surface Treatment to various roads as required by the Town of Newcastle; and 3. That the funds be provided from the approved 1986 Department of Public Works Road Maintenance Budget. "CARRIED" Resolution #GPA-488-86 Disposition of Moved by Councillor Hamre, seconded by Councillor Stapleton The Density Grant 10.51.20. 1. THAT Report TR-39-86 be received; and 2. THAT Schedule A of Report TR-39-86 be adopted. CLERK'S REPORTS "CARRIED" Councillor Hamre chaired the Clerk's and Public Works portion of the meeting. Resolution #GPA-489-86 Parking Enforcement Moved by Councillor Hubbard, seconded by Councillor McKnight Report for April 1986 THAT Report CD-26-86 be received for information. 77.39.3. "CARRIED" . . . G.P .A. Minutes - 12 - May 20, 1986 Permission to Resolution #GPA-490-86 Occupy an Existing Cottage Moved by Councillor Hubbard, seconded by Councillor McKnight During Construction of a new Residence 1. That Report CD-27-86 be received; and (Gordon) 60.52.133. 2. That the application be approved subject to the applicants applying for and obtaining both a demolition permit with respect to the old dwelling, and a building permit with respect to the new dwelling; and 3. That the Mayor and Clerk be authorized to execute the standard agreement, permitting the use for a period not exceeding six months; and Animal Control Monthly Report for April 1986 68.29.5. Permission to Occupy an Existing Dwelling during the Construction of a New Residence (Vaneyk) 60.52.134 Letter to Various Organiza- tions Re Advertising Policy 10.12.4. 35.60.3. 4. That Mr. and Mrs. Noel Gordon, 79 Merkley Square, Scarborough, Ontario, M1G 2Y5, be advised of the decision. "CARRIED Resolution #GPA-491-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT Report CD-28-86 be received for information. "CARRIED" Resolution #GPA-492-86 Moved by Councillor Stapleton, seconded by Councillor Hubbard 1. That Report CD-29-86 be received; and 2. That the application be approved subject to the applicants applying for and obtaining both a demolition permit with respect to the old dwelling, and a building permit with respect to the new dwelling; and 3. That the Mayor and Clerk be authorized to execute the standard agreement, permitting the use for a period not exceeding six months; and 4. That Mr. and Mrs. Vaneyk, R.R. #5, Bowmanville, L1C 3K6, be advised of the decision. "CARRIED" Resolution #GPA-493-86 Moved by Councillor Stapleton, seconded by Councillor Hubbard 1. That Report CD-30-86 be received; and 2. That the form of the letter dealing with the subject be approved; and 3. That a copy of the letter be mailed to all Boards and Committees appointed by Council in the Town of Newcastle. "CARRIED" G.P.A. Minutes - 13 - May 20, 1986 Resolution #GPA-494-86 . Return of Centennial Arti facts 35.31.19. Moved by Councillor Stapleton, seconded by Councillor McKnight 1. That Report CD-31-86 be received; and 2. That a by-law be passed authorizing the Mayor and Clerk to execute an amending agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Natural Resources, respecting the return of the artifacts subject to certain conditions; and 3. That dry storage space be acquired to accommodate the artifacts until such time as they can be placed on display through the museum; and 4. That dry. storage faci Ii ties be rented to house the arti facts at a cost not to exceed $70.00 per month, and that Council authorize the expenditure of the funds from the "Unclassified Administration Account"; and 5. That the Ministry of Natural Resources be thanked for their co-operation in returning the artifacts to the municipality. Resolution #GPA-495-86 . Moved by Councillor Hubbard, seconded by Councillor McKnight THAT Report CD-31-86 be tabled until such time as Council's representative (Councillor McKnight) on the BOWffianville Museum Board, discusses the proposal with the Board. "CARRIED" Resolution #GPA-496-86 Controlled Parking Moved by Councillor McKnight, seconded by Councillor Stapleton Bowmanvi lle Commercial Area 1. That Report CD-25-86 be received; and 77.39.2. 2. That the hourly rate for on-street parking and long-term parking in the Silver Street Parking Lot in Bowmanville, be increased to twenty-five (.25~) cents per hour; and 3. a) That the hourly rate for off-street parking in the parking lot at Church and Division Streets, Bowmanville, be increased to twenty cents (.20~) per hour; and . b) That the parking fine rate be increased to $3.00; 4. That staff be directed to establish a monthly parking program in the Church Street Division Street parking lot for use by employees of downtown businesses and others; and 5. That the monthly rate referred to in recommendation 4, be set at $32.00 per month and parking permits be issued on a monthly basis only; and G.P.A. Minutes . PUBLIC WORKS REPORTS . Speed Limit on Nash Road from Townline Road to Courtice Road 77.2.5. M.T.C. Equipment Rental Rates 10.2.8. . - 14 - May 20, 1986 6. That the costs associated with the conversion of the meters be charged to the Parking Meter Reserve Account; and 7. That staff prepare the necessary by-law amendments to give effect to the changes approved by Committee and Council. Resolution #GPA-491-86 Moved by Councillor McKnight, seconded by Councillor Hubbard THAT Report CD-25-86 be referred to the Bowmanville Improvement Area Board of Management for their written comments. "CARRIED" Resolution #GPA-498-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the Agenda be altered and Committee deal with the Public Works Section at this time. "CARRIED" Resolution #GPA-499-86 Moved by Councillor Hubbard, seconded by Councillor McKnight 1. That Report WD-44-86 be received; and 2. That the speed limit on Nash Road from Townline Road (Regional Road 55) to Courtice Road (Regional Road 34) be lowered from 60 kilometres per hour to 50 kilometres per hour; and 3. That By-law 79-5, being a by-law to authorize speed limits on highways under the jurisdiction of the Town of Newcastle be amended to reflect the change; and 4. That the associated costs of changing the signs be charged to the Public Works Traffic Sign Account, Division 1. "CARRIED" Resolution HGPA-500-86 Moved by Councillor Hubbard, seconded by Councillor McKnight 1. That Report WD-45-86 be received; and 2. That the Director of Public Works invite Barbara Stead, Equipment Management Systems Analyst, Equipment Engineering Office of M.T.C., to attend an informal meeting at a mutually agreeable time to discuss the formula used to establish equipment rates set out by the M.T.C. "LOST" . . . G.P.A. Minutes - 15 - May 20, 1986 Resolution #GPA-501-86 Stormwater Outfall Moved by Councillor Hubbard, seconded by Councillor Stapleton Courtice Subdivision #11 THAT Report WD-46-86 be received for information. FIRE DEPARTMENT REPORTS "CARRIED" Monthly Fire Report, April/86 68.13.2. Fire Department Poster Contest 68.13.99. Councillor H. McKnight chaired this portion of the meeting. Resolution #GPA-502-86 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT Report FD-14-86 be received for information. "CARRIED" Resolution #GPA-503-86 Moved by Councillor Hamre, seconded by Councillor Hubbard 1. That Miss Melinda Broome and Master Brett Rogers, being the winning contestants in the Fire Safety Poster Contest, be invited to attend the evening Council Meeting of May 26, 1986; 2. That Councillor Hal McKnight, Fire Department Chairperson, and Mr. Howard Davey, Fire Prevention Officer, make the presentation to the winners on behalf of the Town; and 3. That Councillor Hal McKnight and Fire Chief J. Aldridge make a presentation to Miss Broome on behalf of the Durham Region Fire Chiefs' Association for being the winner in the girls' category for the Durham Region Fire Chiefs' Association Fire Safety Poster Contest; 4. That the Fire Department be congratulated on the success of this program and thanked for their participation. COMMUNITY SERVICES REPORTS "CARRIED" National Physical Activity Week 68.31.4. Councillor Frank Stapleton chaired the Community Services and Administration portion of the meeting. Resolution #GPA-504-86 Moved by Councillor Hamre, seconded by Councillor Hubbard 1. That Report CS-30-86 be received; and 2. That May 24 - June 1, 1986, be proclaimed "National Physical Activity Week" in Newcastle; and . . . G.P.A. Minutes - 16 - 14ay 20, 1986 3. That said week be advertised in accordance with Town Policy; and 4. That all citizens of the Town of Newcastle be encouraged to participate in fitness activities the week of May 24 - June 1, 1986, in particular during Participation Challenge Day May 28, 1986. 5. That the Community Services staff be congratulated on the organization of the National Physical Activity Week Events, and thanked for their participation. "CARRIED" Resolution #GPA-505-86 Negotiatmns With Moved by Councillor Hamre, seconded by Councillor Hubbard Public School Boards Re Joint 1. That Report CS-31-86 be received for information. Use of Properties 68.31. 105. "CARRIED" Admin 38-86 ADMINISTRATOR'S REPORTS Disposition of Excess Properties 16.1.99. Establishment of a Conunittee of Management for the 1. Lions Centre 35.60.2.(16) Review of Implications to a Name Change from The Town of Newcastle to the Town of Bowmanville. No Action Taken. Resolution #GPA-506-86 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report Admin 39-86 be referred to the "In Camera" Section at the end of the Agenda. "CARRIED" Resolution #GPA-501-86 Moved by Councillor Hubbard, seconded by Councillor McKnight That Report Admin 40-86 be received; That the attached By-law naming four Lions nominees be tabled to Council; 3. That the matter of appointment of the three additional nominees to the Committee of Management be referred to the Striking Committee for recommendation to the next meeting of Council; 2. 4. At such time that the Striking Committee reports to Council that the by-law be lifted from the table and approved; 5. That when the By-law is adopted establishing the Committee that the Lions Club be advised of Council's actions; . . . G.P.A. Minutes - 17 - May 20, 1986 6. That the Lions Club be advised immediately that they as owners of the Hall should arrange for the continuation of private insurance. "CARRIED" Resolution #GPA-508-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT Committee move "In Camera." "CARRIED" Resolution #GPA-509-86 Disposition of Moved by Councillor Hubbard, seconded by Councillor Hamre Excess Properties 16.7.99. THAT Report Admin 39-86 be tabled to Council; and THAT a map locating the surplus lands be provided. "CARR I ED" Resolution #GPA-510-86 Staffing - Moved by Councillor Hamre, seconded by Councillor Hubbard Public Works Dept. 10.10.99. 1. That Report Admin 43-86 be received "In Camera"; 2. That Salary Grade 14 for the Deputy Director of Public Works be confirmed; 3. That Salary Grade 5 for the Confidential Secretary to the Public Works Department be confirmed. "CARRIED" Resolution #GPA-511-86 Changed Job Moved by Councillor Hubbard, Descriptions of the Chief Building Official & By-law Enforcement Officer 2. 10.10.99. seconded by Councillor Hamre 1. That Report Admin 44-86 be received "In Camera"; That the attached job descriptions for the Chief Building Official and By-law Enforcement Officer be approved; 3. That the By-law Enforcement Officer's position be re- classified from Salary Grade 9 to Salary Grade 11, and that the incumbent b e placed on the grid at the Step 3 (18 month level) of Salary Grade 11; 4. Allocate funds from Contingencies to cover the salary adjustment and to provide $3,500 for office expenses for the running of the Property Standards function (#7007-298-X-9). "CARR I ED" . . . Confi rmation of Organizational Structure and Job Descriptions for the Planning Dept. 2. 10.10.99. G.P.A. Minutes Administrative Review 10.10.99 Administrative Review of Clerk and Treasury Department 10.10.99. - 18 - May 20, 1986 Resolution #GPA-512-86 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT staff investigate and report on the implications of utilizing the evaluation system in progression on the grid with the Labour Relations Lawyer and report back to the General Purpose and Administration Committee. "CARRIED" Resolution #GPA-513-86 Moved by Councillor Hamre, seconded by Councillor Hubbard 1. That Report Admin 45-86 be received "In Camera", and considered in conjunction with Administrator's Reports 43-86; 44-86; 46-86; 47-86; 48-86, and 49-86. "CARR I ED" Resolution #GPA-514-86 Moved by Councillor McKnight, seconded by Councillor Hamre 1. That Report Admin 46-86 be received "In Camera"; 2. That the attached job desc riptions for the Treasury Department as previously written be approved; 3. That the attached job descriptions for the Clerk's Department as revised be approved; 4. That the Organizational Chart of the Treasury Department be received for information, and the consideration of the conversion of the part-time secretary in Purchasing be considered as part of the 1981 budget process and a decision on any technical support staff be considered in conjunction with the implementation schedule of the new computer system; 5. That the Organizational Chart of the Clerk's Department be received for information. "CARR I ED" Resolution #GPA-515-86 Moved by Councillor Hubbard, seconded by Councillor Hamre 1. That Report Admin 41-86 be received "In Camera"; That the attached Organizational Chart be received for information; 3. That the attached job descriptions for the Planning Department be approved; 4. That the attached by-law setting out the duties and responsibilities of the Deputy Director of Planning be adopted. "CARRIED" G.P.A. Minutes . - 19 - Resolution #GPA-516-86 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Item #4 of Report Admin 47-86 be deleted until the person has been hired. "CARRIED" Resolution #GPA-517-86 Department Heads Moved by C0uncillor Hamre, seconded by Councillor Hubbard & Department Head Secretaries 1. That Report Admin 48-86 be received "In Camera"; 10.10.99. . Restucturing of Community Services Department 10.10.99. . 2. That the Director of Planning currently classified at Salary Grade 15 be re-classified to Salary Grade 16 at the Step 5 (36 month) rate; 3. That the Clerk, currently classified at Salary Grade 15 be re-classified to Salary Grade 16 at the Step 5 (36 month) rate; 4. That the Director of Community Services, currently at Salary Grade 14 be re-classified to Salary Grade 15 at the Step 3 (18 month) rate, effective September 1, 1986; 5. That the question of rates of pay for the Fire Chief and full time Fire Fighters be reviewed as part of the 1987 budget process. "CARRIED" Resolution #GPA-518-86 Moved by Councillor Hubbard, seconded by Councillor McKnight 1. That Report Admin 49-86 be received "In Camera", together with the attached job descriptions and organizational cha rts ; 2. That the job descriptions of the Director, Deputy Director, Facilities Manager, Parks and Cemeteries Manager, Program Director, Scheduling and Concessions Supervisor and Aquatics Manager be approved, for implementation September 1st 1986; 3. That the job description for Confidential Secretary to the Community Services Department be re-labelled Clerk-Typist II, Community Services Department; 4. That the following job grade classifications or re- classifications be approved, September 1st 1986; a) Aquatics Manager, Salary Grade Level 7 (position to be filled; b) Scheduling and Concessions Supervisor, Salary Grade Level 8, and that a current programmer be shifted to this position and their current salary of Grade 9 be red ci rcled; . . . G.P.A. Minutes UNFINISHED BUSINESS Delegations - 20 May 20, 1986 c) Parks and Cemeteries Manager, Salary Grade Level 10 from Level 9; d) Deputy Director, Salary Grade Level 13 from Level 11. "CARRIED" Resolution #GPA-519-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the meeting be open. "CARRIED" Resolution #GPA-520-86 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the actions taken "In Camera" be approved. "CARRIED" Resolution #GPA-521-86 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the delegation of Dubeau and Craig be acknowledged, and advised of Council's actions. "CARRIED" Resolution #GPA-522-86 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the delegation of Jean Hall be acknowledged; and THAT staff be directed to waive the levies and all conditions because of the historical background of the lot. "CARR I ED" Resolution #GPA-523-86 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the delegation of Neil Allin be acknowledged; and THAT Council endorse the "Right to Farm; and THAT the Province of Ontario be requested to table the proposed Foodland Preservation Policy Statement until such time as Right to Farm Legislation is approved; and THAT Neil Allin be advised of Council's actions. "CARRIED" . . . , G.P.A. Minutes OTHER BUSINESS Vancouver Centennial CorllDission Bowmanville High School Band ADJOURNMENT - 21 - May 20, 1986 Resolution #GPA-524-86 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the letter from Michael Harcourt, Mayor, Co-Chairman, Vancouver Centennial Commission, inviting the Town to select a gift that represents the Town and conveys information about the Town for display around Vancouver throughout 1986 be received; and THAT Councillor Hamre select an appropriate gift with an upset limit of $500.00. "CARRIED" Resolution #GPA-525-86 Moved by Councillor Hubbard, seconded by Mayor Winters THAT Councillor McKnight greet the Bowmanville High School Band upon the bands return from Vancouver and convey to them, the appreciation of Council and staff. "CARRIED AS AMENDED" Resolution #GPA-526-86 Moved by Councillor Hamre, seconded by Councillor McKnight THAT Resolution #GPA-525-86 be amended to include Mayor Wi nters. "CARRIED" Resolution #GPA-521-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the Director of Community Services bring forward a report on a policy re: remuneration of part-time staff for attending mandatory training sessions. "CARR I ED" Resolution #GPA-528-86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the meeting adjourn at 2:25 p.m. "CARRIED"