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HomeMy WebLinkAbout06/02/1986 . . . :, TOWN OF NEWCASTLE General Purpose and Administration Committee June 2, 1986 Roll Call PUBLIC MEETINGS Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 2, 1986, at 9:30 a.m., in Court Room #2. Present Were: Mayor John Winters Councillor A. Cowman (at 9:40 a.m.) Councillor M. Hubbard Councillor H. McKnight Councillor F. Stapleton Councillor A. Wotten 'Councillor D. Hamre (Attending Regional Business) Absent Were: Also Present: Town Clerk, D. W. Oakes Treasurer, J. Blanchard (until 2:30 p.m.) Director of Public Works, G. Ough (until 2:30 p.m.) Director of Planning, T. Edwards (until 11:35 a.m.) Direciorof Community Services, J. Devantier (until 2:30 p.m.) Fire Chief, J. Aldridge (until 2:30 p.m. Deputy Clerk, R. Rutledge Councillor Marie Hu~rd chaired this portion of the meeting. Proposed Zoning By-law Amendment, Part Lot 21, Concession 2, former Township of Darlington (Abraham Sol) The Chairman announced the purpose of the Public Meeting. As required under the new Planning Act (Section 34(12), Council is holding a publiC meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part Lot 21, Concession 2, former Township of Darlington. The Chairman asked if there were any persons present Wishing to speak to this matter. No person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice: The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on April 29, 1986; b) Notice:6fthe:Public Meeting was posted on the property by May 2, 1986; . The Notice complies with the regulations under the Planning Act. c) . . . G.P.A. Minutes PUBLIC MEETINGS Abraham Sol - 2 - June 2, 1986 The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 2.29 hectare (5.65 acre) lot located in Part of Lot 21, Concession 2, former Township of Darlington, from "Agricultural (A)" to a "Residential Cluster (RC)" zone. The proposed zoning change would permit the development of one (1) additional residential lot. The Chairman concluded the public meeting. ****************************************** Proposed Zoning By-law Amendment, Part of Lot 23, Concession 2, former Township of Darlington (Josip Vidak) The Chairman announced the purpose of the Public Meeting: As required under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 23, Concession 2, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. No person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice: The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on April 29, 1986; b) Notice of the Public Meeting was posted on the property by May 2, 1986; c) The Notice complies with the regulations under the Planning Act. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 1.97 hectare (4.86 acre) parcel of land located in Part of Lot 23, Concession 2, former Township of Darlington, from "Agricultural (A)" to a "Special Exception Provision." G~P;A. Minutes PUBLIC MEETINGS Josip Vidak . . . - 3 - June 2, 1986 The proposed zoning change would permit the development of one (1) additional residential lot. The applicant was present to answer questions. No questions were asked of him. The Chairman concluded the public meeting. ****************************************** Proposed Zoning By-law Amendment, Part Lot 31, Concession 2, former Township of Darlington (Walter Fracz) The Chairman announced the purpose of the Public Meeting: As required under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 31, Concession 2, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. No person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice: The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on April 29, 1986; b) Notice of the Public Meeting was posted on the property by May 2, 1986; c) The Notice complies with the regulations under the Planning Act. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 4.86 hectare (12.0 acre) parcel of land located in Part of Lot 31, Concession 2, former Township of Darlington, from "Agricultural (A)" to a "Special Exception Provision." The proposed zoning change would permit the development of one (1) additional residential lot. The applicant was present in support of his application, and to answer questions. Mr. Fracz submitted the application with lot size and frontage in accordance with the Town's zoning by-law. The Chairman concluded the publiC meeting. ********************************************* G.P.A. Minutes PUBLIC MEETINGS . .. It - 4 - June 2, 1986 Proposed Zoning By-law Amendment, Part Lot 28, Concession 5, former Township of Clarke (Floyd Nicholson Construction) The Chairman announced the purpose of the Public Meeting: As required under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for part of Lot 28, Concession 5, former Township of Clarke. The Chairman asked if there were any persons present wishing to speak to this matter. Two persons indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on April 29, 1986; b) Notice of the Public Meeting was posted on the property by May 2, 1986; c) The Notice complies with the regulations under the Planni ng Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 1.104 hectare (2.73 acre) lot, located in Part of Lot 28, Concession 5, former Township of Clarke, from "R1-2" to IR1" to permit the creation of a total of three (3) residential lots with private water supplies. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Mr. Ken Dallin, Box 96, Orono, representing other property owners and himself, in the area of the proposed zone change, submitted a written objection. They are concerned that the proposed road plan will physically destroy the private road which has been maintained at considerable expense by the present owners over many years. A wide road will create a potential raceway and increase traffic. G.P.A. Minutes PUBLIC MEETINGS . Floyd Nicholson . . - 5 - June 2, 1986 They object to 3 private wells when municipal well water is available. The creation of 3 septic systems may cause pollution problems to the adjOining owners' wells. Two storey homes, if built, would destroy their view and the construction would cause dust and noise. The residents have already had the worry of the 115 extension, they don't need more concerns added. The Chairman announced that Committee would now hear from the supporters. Mr. Kay Lycett, Solicitor for Floyd Nicholson Construction Limited, asked that the matter be tabled until the situation can be re-assessed and further dialogue with the Health Unit entered into. The Chairman concluded the publiC meeting. ******************************************** Proposed Hamlet Development Plan Amendment, Part Lots 8 & 9, Concession 7, former TownShip of Darlington, (Bernard Heming, Ray Abbott & Murray Marchant) The Chairman announced the purpose of the Public Meeting: As required under the new Planning Act (Section 21(1), Council is holding a publiC meeting prior to considering the proposed Official Plan Amendment and Hamlet Development Plan Amendment for the following locations: Application OP 3.13(1) Pt. Lot 9, Conc. 7, Darlington (Bernard Heming) Application OP 3.13(2) Pt. Lot 8, Conc. 7, Darlington (Abbott & Marchan As required under the new Planning Act (Sec tion 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lots 8 & 9, Concession 7, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. Several persons indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) Public notice was mailed to property owners within 120m of the subject property on April 29, 1986; b) Notice of the Public Meeting was posted on the property by May 2, 1986; c) The Notice complies with the regulations under the Planning Act. G.P.A. Minutes PUBLIC MEETINGS . . . - 6 - June 2, 1986 The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed Hamlet Development Plan Amendment would extend the Hamlet boundaries and would change the designation of a 4.3 hectare (10.62 acre) parcel of land in Part of Lot 9, Concession 7, former Township of Darlington, from "Residential-7 Lots" to "Residential-11 Lots" to permit the development of an eleven (11) lot residential subdivision. The proposed Official Plan Amendment would increase the area within the limits of the Hamlet available for "Short Term Residential Development." The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Mr. Terence Hutchinson, R.R. #5, Bowman~ille, spoke in opposition to this proposal. Mr. Hutchinson requests that more studies be done to determine the need for such development. The very least that would be expected is an engineering study. He is concerned about the affect the overall development will have on the community of Tyrone. A large subdivision is not appealing. Will there be an adequate water supply with so many on private wells. The following persons confirmed Mr. Hutchinson's presentation adding that they do not want the Hamlet of Tyrone changed at all. Some of the area is good farm land. Barbara Taylor, R.R. #5, Bowmanville; Margaret Gibbs, Group 36, Box 40, R.R. #5, Bowmanville; Lucia & Mario Stavrakos,R.R. #5, Bowmanville; Cliff Byam, Group 36, Box 29, R.R. #5, Bowmanville; Jackie Forbes, R.R. #5, Bowmanville; Gwen Woodcock, R.R. #5, Bowmanville; Cecile Bowers, R.R. #5, Bowmanville; Martin Patrick, R.R. #5, Bowmanville; . . . G.P.A. Minutes PUBLIC MEETINGS Bernard Heming ~bbott/Marchant DELEGATIONS RECESS - 7 - June 2, 1986 Mr. Stravato stated that he owns the property to the east of the Abbott/Marchant property. He objects to 31 homes being built on agricultural & environmental protection lands. He questioned liability because of no physical barrier between the properties. Mr. Stavrakos is raising a family in Tyrone and does not wish to see the small community atmosphere chaoged. He is also concerned about the increased traffic. Mr. Stravato would like to some day, farm his land. The subdivision of Abbott/Marchant could quash his desire to farm. How will 31 septic tanks affect the land. Mr. Robert Shafer, Tyrone Mills Ltd., Box 14, R.R. #5, BowmanviIle, explained that his mill is water powered. Disturbance to the water table affects the operation of the Mill. He asks that engineering studies be given first consideratio~ Once development takes place, how will the run off affect the increase in weeds and commercial fertilizers in the creek. The Chairman announced that Committee would now hear from the supporters. No person spoke in support of this application. The Chairman concluded the public meeting. ******************************************** Mr. G. Aleong, P.Eng., Totten, Sims, Hubicki, reported that an inspection of the Bowmanville Arena was conducted in May 1986, which included a visual inspection of the entire arena and a structural evaluation of the major structural components of the arena. Mr. Aleong listed and reviewed the structural improvements required to allow the continued use of the arena for another season. The total preliminary estimated cost to carry out the recommended structural repair-reinforcement work is $40,000. Resolution #GPA-529-86 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT Committee recess for 10 minutes. "CARRIED" The meeting reconvened at 10:43 a.m. G.P.A. Minutes - 8 - June 2, 1986 PLANNING AND DEVELOPMENT REPORTS Resolution #GPA-530-86 . Summary of Committee Moved by Councillor McKnight, seconded by Councillor Wotten of Adj ustment Applications for THAT Report PD-138-86 be received for information. May 1, 1986 60.81.3. "CARRIED" Resolution #GPA-531-86 Rezoning Applica- Moved by Councillor Stapleton, seconded by Councillor Wotten tion - Kalee Investments Ltd. 1. That Report PD-140-86 be received; and 60.35.303. 2. That the application submitted by D.G. Dallas on behalf of Kalee Investments Limited, requesting the removal of the (H) Holding Symbol from a parcel of land, located in Part Lot 19, Concession 8, former Township of Darlington be received, and referred to staff for processing and a subsequent report and public hearing. "CARRIED" Resolution #GPA-532-86 . Rezoning AppIica- Moved by Councillor Wotten, seconded by Councillor Stapleton tion - Mr. & Mrs. Prazienka 1. That Report PD-141-86 be received; and 60.35.299. 2. That the application submitted by Mr. & Mrs. M. Prazienka to rezone a parcel of land located in Part Lot 10, Concession 3, former Township of Darlington, to permit the development of a Node/Cluster be received and referred to staff for processing and a subsequent report and publiC meeting. "CARRIED" Resolution #GPA-533-86 O.P.A. Amendment Moved by Mayor Winters, seconded by Councillor Wotten Rezoning Application Veltri & Son Ltd. THAT Report PD-142-86 be tabled at the request of the 60.30.141. applicant for further dialogue. 60.35.216. "CARRIED" Resolution #GPA-534-86 . Rezoning AppIica- Moved by Councillor Stapleton, seconded by Councillor McKnight tion, Abraham Sol 60.35.294. 1. That Report PD-143-86 be received; and 2. That the application submitted by Mr. Sol to rezone a parcel of land being Part of Lot 21, Concession 2, former Township of Darlington, to permit the development of one (1) additional residential lot be approved, and that the by-law attached hereto be forwarded to Council for approval. "CARRIED" G.P.A. Minutes - 9 - June 2, 1986 Resolution #GPA-535-86 . Monthly Building Report for April 1986 56.49.3. Moved by Councillor Wotten, seconded by Councillor Stapleton THAT Report PD-144-86 be received for information. "CARR I ED" Resolution #GPA-536-86 Rezoning Applica- Moved by Councillor McKnight, seconded by Councillor Wotten tion, Abbott/ Marchant 1. That Report PD-145-86 be received; and 60.35.168. 2. That the application submitted by Ray Abbott and Murray Marchant to rezone a 15.5 hectare parcel of land located in Part Lot 8, Concession 7, former Township of Darlington, (Hamlet of Tyrone) to rezone the subject lands to "Residential Hamlet" be referred to staff for processing and a subsequent report and public meeting. "CARR I ED" Resolution #GPA-531-86 . Rezoning Applica- Moved by Councillor McKnight, seconded by Mayor Winters tion, Josip Vidak 60.35.296. 1. That Report PD-141-86 be received; and 2. That the application submitted by Mr. Josip Vidak, to rezone a parcel of land, being Part of Lot 23, Concession 2, former Township of Darlington, to permit the development of one (1) additional residential lot be approved, and that the by-law attached hereto be forwarded to Council for approval. "CARRIED" Resolution #GPA-538-86 Kiddicorp Investments Moved by Mayor Winters, seconded by Councillor Stapleton Limited (former East Woodbridge) 1. That Report PD-148-86 be received; and 60.46.103.- 2. That Council adopt the following resolution: "THAT the correspondence from the Region of Durham, dated April 28, 1986, be received and the Region of Durham be advised that the Corporation of the Town of Newcastle has no objections to the proposed revisions to Lots 44 through 58 inclusive, as illustrated on the attached draft 10M Plan, to permit the development of link homes pending the availability of servicing"; and 3. That Kiddicorp Investments Limited be so advised. . ( "CARRIED IN CAMERA") . . . G.P.A. Minutes - 10 - June 2, 1986 Resolution #GPA-539-86 Moved by Councillor Cowman, seconded by Councillor Wotten THAT Report PD-148-86 be referred to the end of the Agenda. "CARRIED" Resolution #GPA-540-86 Rezoning Application Walter Fracz Moved by Councillor Cowman, seconded by Mayor Winters 60.35.295. THAT Report PO-149-86 be received; and THAT the application submitted by Mr. Walter Fracz, to rezone a parcel of land located in Part of Lot 31, Concession 2, former Township of Darlington, to permit the development of a Node/Cluster be approved; and THAT a copy of Council's decision be forwarded to the applicant. "CARRIED" Resolution #GPA-541-86 Rezoning Application Floyd Nicholson Moved by Councillor Wotten, seconded by Councillor Stapleton Construction Ltd. 60.35.293. THAT Report PD-150-86 be tabled for further dialogue. Amendment to Tyrone Moved by Councillor Stapleton, Hamlet Development Plan Bernhard Heming Abbott/Marchant 60.30.148. "CARRIED" Resolution #GPA-542-86 seconded by Councillor Cowman THAT the recommendations in Report PD-151-86 be divided and dealt with separately. "CARRIED" Resolution #GPA-543-86 Moved by Mayor Winters, seconded by Councillor Cowman THAT Amendment No. 1 referred to in Report PD-151-86 be tabled pending an Engineering Report. "CARRIED" . . . G.P.A. Minutes - 11 - June 2, 1986 Resolution #GPA-544-86 Amendment to Tyrone Moved by Mayor Winters, Hamlet Development Plan seconded by Councillor McKnight THAT Amendment No. 2 referred to in Report PD-151-86 be tabled pending an Engineering Report. "CARRIED" Resolution #GPA-545-86 Moved by Councillor Wotten, seconded by Mayor Winters THAT Committee move "In Camera." "CARRIED" Resolution #GPA-546-86 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT the meeting be open. "CARR I ED" Resolution #GPA-541-86 Moved by Councillor McKnight, seconded by Councillor Wotten THAT the actions taken "In Camera" be approved. "CARRI ED" Resolution #GPA-548-86 Moved by 14ayor Winters, seconded by Counci llor McKnight THAT Resolutions #GPA-543-86 and #GPA-544-86 be reconsidered. "CARRIED" (BY 2/3 VOTE) Resolution #GPA-549-86 Moved by Mayor Winters, seconded by Councillor McKnight THAT Amendment No. 1 to the Tyrone Hamlet Development Plan (Bernhard Heming) be denied; and THAT Amendment No. 2 to the Tyrone Hamlet Development Plan (Ray Abbott & Murray Marchant) be denied; and THAT a copy of Council's decision be forwarded to the applicants. "CARRIED" . . . G.P.A. Minutes MINUTES CLERK'S REPORTS By-law to Licence, Regulate and Govern Salvage Shops, Salvage Yards, Second- Hand Goods Shops, and Dealers in Second-Hand Goods 10.13.2. Annual A.M.O. Conference 35.72.2. - 12 - June 2, 1986 Councillor A. Cowman chaired this portion of the meeting. Resolution #GPA-550-86 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT the Minutes of a meeting of the General Purpose and Administration Committee, held on Tuesday, May 20, 1986, be approved as read. "CARRIED" Resolution #GPA-551-86 Moved by Councillor McKnight, seconded by Mayor Winters 1. That Report CD-32-86 be received; and 2. That Report CD-24-86 be lifted from the table and dealt with at this time; and 3. That the draft by-law be circulated to Durham Regional Police and the Town's Solicitor for review and comment; and 4. That following a review of the draft by-law by Regional Police and the Town's Solicitor, the Clerk prepare a report with recommendations for the General Purpose and Administration Committee's consideration. "CARRIED" Resolution #GPA-552-86 Moved by Councillor Stapleton, seconded by Mayor Winters 1. That Report CD-34-86 be received; and 2. That the Town of Newcastle appoint four (4) Voting Delegates to represent the Municipality at the Conference; and 3. That the Clerk be directed to advise the Association of Municipalities of Ontario, of the names of the Town's Delegates. "CARRIED" Resolution #GPA-553-86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the following persons be the Voting Delegates at the Annual A.M.O. Conference, Royal York Hotel, Toronto, August 24 - 27, 1986; 1. Counci llor D. Hamre 2. Counci Ilor A. Cowman 3. Director of Public Works, Gordon Ough 4. Treasurer, J. Blanchard "CARRIED" . . . G.P.A. Minutes - 13 - June 2, 1986 ADMINISTRATOR'S REPORTS Staff Evaluation Systems 10.10.99. TREASURER'S REPORTS Tender T86-1 Supply and Installation of Snow Plow Harness, Plows, Wings & Dump Bodies 10.2.8. Tender T86-11 Petroleum Products 10.2.8. Resolution #GPA-554-86 Moved by Mayor Winters, seconded by Councillor Wotten THAT Report Admin 51-86 be referred to the end of the Agenda. "CARRIED" Councillor Wotten Chaired this portion of the meeting. Resolution #GPA-555-86 Moved by Councillor Hubbard, seconded by Councillor Stapleton 1. That Report TR-41-86 be received; and 2. That Viking-Cives Ltd., Mount Forest, Ontario, with a total bid of $51,972.04, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T86-7, be awarded the contract to supply and install Snow Plow Equipment and Dump Bodies to two (2) only cab and chassis as provided by the Town of Newcastle; and 3. That the funds be drawn from the Public Works Capital Equipment Reserve. Resolution #GPA-556-86 Moved by Councillor McKnight, seconded by Councillor Hubbard THAT Report TR-41-86 be referred to Council. "CARRI ED" Resolution #GPA-557-86 Moved by Councillor Stapleton, seconded by Councillor Hubbard 1. That Report TR-42-86 be received; and 2. That McKee Fuels, Brooklin, Ontario, with a unit price per litre of .3638 and .3938 for the bulk supply of No.2 Leaded Gasoline (Section A) and Regular Unleaded Gasoline (Section B) respectively, being the lowest responSible bidder, meeting all terms, conditions and specifications of Tender T86-11, for Section A and B, be awarded the supply contract as required by the Town of Newcastle; and . . . - 14 - G.P.A. Minutes Resolution #GPA-551-86 Cont'd June 2, 1986 Site Value Assessment 10.57.3. Roof Replacement Orono Town Hall 16.6.99. 3. That DX Oil Company, Oshawa, Ontario, with a unit price per litre of .389 for the bulk supply of Diesel Fuel Oil No.1 (Section C) being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T86-11, Section C, be awarded the supply contract as required by the Town of Newcastle; and 4. That the funds expended be drawn from the 1986 current operating fleet budgets. "CARR I ED" Resolution #GPA-558-86 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT Report TR-40-86 be received for information. "CARR I ED" Resolution #GPA-559-86 Moved by Councillor Stapleton, seconded by Councillor Hubbard 1. That Report TR-43-86 be received; and 2. That Adanac Restoration Specialists, Oshawa, Ontario, with a total bid price of $6,440.00 being the lowest responsible bidder, be awarded the contract to replace the roof of the Orono Town Ha II. Resolution #GPA-560-86 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT Report TR-43-86 be referred to the end of the Agenda. "CARRIED" FIRE DEPARTMENT REPORTS NO REPORTS Resolution #GPA-561-86 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the Mayor write to the 2 injured Firefighters, and extend Council's appreciation. "CARRIED" G.P.A. Minutes COMMUNITY SERVICES . Visual Arts Centre Lease Change Request~ 16.6.25. - 15 - June 2, 1986 Councillor F. Stapleton chaired this portion of the meeting. Resolution #GPA-562-86 Moved by Mayor Winters, seconded by Councillor Hubbard THAT Report CS-32-86 be received; and THAT Paragraph 5 of the Visual Arts Centre Lease Agreement be altered as follows: "Provided that the tenant may share in common with the Baseball Club, the small back room in the annex until suitable alternate facilities are found; and THAT the Mayor and Clerk be authorized to execute the Amended Agreement. "CARRIED" Resolution #GPA-563-86 Structural Report Moved by Councillor McKnight, seconded by Mayor Winters Bowmanville Arena May 1986 1. That Report CS-33-86 be received; and 16.6.9. . . 2. That Totten Sims Hubicki Associates be authorized to draw up tenders for the remedial repairs required to the old Bowmanville Arena; and 3. That Totten Sims Hubicki Associates be retained to supervise said repairs; and 4. That the costs associated with the technical consultant (approx. $2,000.00) be drawn from the contingency account; and 5. That staff be authorized to proceed with the tendering process. Resolution #GPA-564-86 Moved by Councillor McKnight, seconded by Mayor Winters THAT Recommendation #2 of Report CS-33-86 be amended to include the breakdown of the structural repairs on an individual cost basis. "CARRIED" Resolution #GPA-565-86 Moved by Councillor Wotten, seconded by Councillor Hubbard THAT Recommendation #4 be amended and the cost of the remedial structural repairs be drawn from the General Capital Reserve Account. "CARRIED" G.P.A. Minutes - 16 - June 2, 1986 Resolution #GPA-566-86 . Structural Report Moved by Councillor Cowman, seconded by Councillor Hubbard BowmanviIle Arena THAT Report CS-33-86 be referred to the Mayor; and THAT the Mayor, in conjunction with staff and Councillors, arrange a meeting with the users groups and other authorities to discuss the remedial repairs; and THAT the Mayor submit a subsequent report to the General Purpose and Administration Committee as soon as possible; and THAT the Treasurer provide to the Mayor, the various alternatives for financing. "CARRIED" Resolution #GPA-567-86 Property Management Moved by Councillor Hubbard, seconded by Councillor Cowman Proposal 16.6.103. 1. That Report CS-34-86 be received; and . 2. That Avondale Property Management Ltd., be retained to conduct a "Bui lding Profi Ie" on the Oarl ington Sports Centre, The Police and Fire Building, and the Newcastle Fitness Centre at the approximate cost of $1,500.00; and 3. That the cost be drawn from the Building and Energy Conservation Improvements Reserve. "CARRIED" Resolution #GPA-568-86 Moved by Mayor Winters, seconded by Councillor McKnight THAT Resolution #GPA-567-86 be amended; and THAT Recommendations #2 and #3 be deleted; and THAT Councillor Cowman contact the Region to discuss the maintenance of buildings to determine whether the Region has technical staff to assist the Town on the property management matters; and THAT Mr. Devantier contact the Federal and Provincial Agencies to determine whether programs and assistance are available to municipalities with respect to maintenance of municipal bUildings; and THAT Councillor Cowman and Mr. Devantier report their findings to the next General Purpose and Administration Committee meeting. . "LOST" . . . G.P.A. Minutes Burketon Park Fencing 35.60.24. PUBLIC WORKS REPORTS Extension of Concession Street Jean & Robert Stevens 18, .45. 113. - 17 - June 2, 1986 Resolution #GPA-569-86 Moved by Councillor McKnight, seconded by Councillor Wotten 1. That Report CS-35-86 be received; and 2. That staff be authorized to install a 6 foot high chain link fence, 650 feet long separating Burketon Park from the CP Railway Tracks; and 3. That the cost approximately $5,000.00 less $500.00 contribution from CP Rail be drawn from the 5% park land reserve fund. "CARRIED" Resolution #GPA-510-86 Moved by Councillor Cowman, seconded by Councillor Wotten THAT staff collaborate and pursue further funds from CP Rail. "CARRIED" Councillor Hubbard chaired this portion of the meeting in the absence of Councillor Hamre. Resolution #GPA-511-86 Moved by Councillor McKnight, seconded by Mayor Winters 1. That Report WD-47-86 be received; and 2. That the request of Jean and Robert Stevens for the Town of Newcastle to contribute twenty-five percent (25%) of the cost, approximately $5,000.00, towards the reconstruction of Concession Street from a point immediately east of Munday Court, extending easterly some 81 metres, be granted; and 3. That staff be authorized to proceed forthwith to make the necessary arrangements for the proposed reconstruction of that portion of Concession Street; 4. That Jean and Robert Stevens be advised of Council's actions. "LOST" Resolution #GPA-512-86 Moved by Councillor Cowman, seconded by Councillor Wotten 1. That Report WD-47-86 be received; and . . . G.P.A. Minutes - 18 - June 2, 1986 Resolution #GPA-512-86 Cont'd Refuse Bin at the Bowmanvi lie Works Yard 68.21.3. Repair & Service of Vehicles for the Newcastle Hydro Electric Commission 68.2.3. 2. That the request of Jean and Robert Stevens for the Town of Newcastle to contribute twenty-five percent (25%) of the cost approximately $5,000.00, towards the reconstruction of Concession Street from a point immediately east of Munday Court extending easterly some 81 metres, be denied; and 3. That staff be authorized to proceed forthwith to make the necessary arrangements for the proposed reconstruction of that portion of Concession Street if Jean and Robert Stevens agree to pay 100% of associated costs; and 4. That Jean and Robert Stevens be advised of Council's actions. "CARRIED" Resolution #GPA-573-86 Moved by Councillor Cowman, seconded by Councillor Wotten 1. That Report WD-48-86 be received; 2. That placement of a refuse bin at the Bowmanville Works Yard not be considered. "CARRIED" Resolution #GPA-514-86 Moved by Councillor Cowman, seconded by Mayor Winters 1. That Report WD-49-86 be received; and 2. That the Town of Newcastle Public Works Department continue to perform maintenance and repair service on Newcastle Hydro Electric Commission's vehicles on a chargeback basis; and 3. That the Newcastle Hydro Electric Commission be so advised. "CARRIED AS AMENDED" Resolution #GPA-515-86 Moved by Mayor Winters, seconded by Councillor McKnight THAT Resolution #GPA-574-86 be amended and the following added: 4. That staff review the Sales Tax Implications. "CARRIED" G.P.A. Minutes - 19 - June 2, 1986 OTHER BUSINESS Resolution #GPA-516-86 ~ BowmanviIle Area Moved by Councillor Wotten, seconded by Councillor Stapleton Garbage Collection THAT Councillors Wotten and Hubbard meet with the Chairman of Public Works and the Director of Public Works, to discuss the garbage problem in the Bowmanville Area. "CARRIED" Resolution #GPA-511-86 Darlington Dump Site 68.21.99. Moved by Mayor Winters, seconded by Councillor Cowman THAT the communication dated May 19, 1986, from Steve Ryan, 67 Loscombe Drive, Bowmanville, L1C 3S9, regarding the Darlington Dump Site, be received; and THAT the subject correspondence be referred to the Regional Works Department; AND FURTHER THAT Mr. Ryan be advised of Council's actions. "CARRIED" DELEGATIONS Resolution #GPA-518-86 . Moved by Councillor Wotten, seconded by Councillor Cowman THAT the delegations be acknowledged and advised of Council's actions. "CARRIED" Resolution #GPA-519-86 Speed Limit Highway #2 Newtonvi lIe 77.2.102. Moved by Councillor Stapleton, seconded by Councillor McKnight THAT the Public Works Department request the Ministry of Transportation and Communications to address the concerns of the residents of the Hamlet of Newtonville, concerning the speed limit on Highway #2, through the Hamlet, with reference to the attached petition; and report back to the General Purpose and Administration Committee. "CARRIED" Resolution #GPA-580-86 Speeding - West Beach 77.2.102. Moved by Councillor McKnight, seconded by Councillor Cowman THAT a sign "Private Road - Proceed With Caution" be erected on the south part of West Beach Road, just north of the split. . "CARRIED" G.P.A. Minutes . Roof Replacement Orono Town Hall 16.6.99. - 20 - June 2, 1986 Resolution #GPA-581-86 Moved by Councillor Cowman, seconded by Councillor Stapleton THAT Committee move "In Camera." "CARRIED" Resolution #GPA-582-86 Moved by Councillor Cowman, seconded by Councillor Wotten THAT Report TR-43-86 be referred to Mr. Devantier for further consultation and review with roofers, and report back to the General Purpose and Administration Committee. "CARRIED" ~esolution #GPA-583-86 Staff Evaluations Moved by Councillor Cowman, seconded by Councillor Wotten 10.10.99. . Restructuring of Clerk's Department 10.10.99. . THAT Report Admin 51-86 be referred to the Clerk, David Oakes, in consultation with the Mayor for review and subsequent report to the General Purpose and Administration Committee. "CARRI ED" Resolution #GPA-584-86 Moved by Councillor Cowman, seconded by Councillor Wotten WHEREAS the present Chief Administrative Officer resigned his position effective May 30th 1986; AND WHEREAS the Council of the Corporation of the Town of Newcastle has expressed a desire to retain the position on the Organization Chart; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF NEWCASTLE HEREBY RESOLVES AS FOLLOWS: 1. That the Town Clerk be appointed to fill the vacancy on a temporary basis, with the title "Clerk/Administrator"; 2. That the Town Clerk be authorized to re-organize the Clerk's Department functions in a way which will maintain the Department's level of effectiveness during the interim; 3. That salary levels arising out of the temporary re-organization of the Clerk's Department be established for this temporary periOd as follows: (a) Town Clerk to Clerk/Administrator From Level 15 to Level 18 (24 months) Salary From $42,608 to $51,936 (b) Deputy Clerk to Deputy Clerk From Level 10 to Level 12 (18 months) Salary From $27,968 to $31,235 (c) Confidential Secretary to Committee Secretary From Level 3 to Level 6 (18 months) Salary From $19,604 to $21,434 . . . G.P;A. Minutes - 21 - June 2, 1986 Resolution #GPA-584-86 Cont'd 4. That the salary re-classifications referred to in Section 3 remain in effect only during the period of time until a Chief Administrative Officer is apPOinted. Save and except that any general increases approved by Council shall not be affected by any of these conditions. 5. That upon the hiring by Council of a Chief Administrative Officer, all employees of the Clerk's Oepartment affected by this temporary re-organization, shall resume their former positions and the salary levels associated therewith. 6. That any temporary vacancies be filled in accordance with the requirements of the collective agreement and Council Policy. 7. That effective from the date of passing of this resolution, that Resolution #C-466-86 be rescinded. "CARRIED" Resolution #GPA-585-86 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the meeting be open. "CARRIED" Resolution #GPA-586-86 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT the actions taken "In Camera" be approved. "CARRIED" Resolution #GPA-581-86 Moved by Councillor Cowman, seconded by Councillor Stapleton THAT the meeting adjourn at 3:38 p.m. "CARRIED"