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REPORT # 4
Cl~!i!lgron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
COUNCIL
Date:
June 23, 2003
Resolution #:
Report #: COD-030-03
File#:
By-law #:
Subject:
RFP2003-10, COURTICE FIRE STATION - ARCHITECTURAL
SERVICES
Recommendations:
It is respectfully recommended to Council the following:
1, THAT Report COD-030-03 be received;
2. THAT Thomas Brown Architects, Toronto, Ontario with a total bid in the amount of
$86,000,00 (including disbursements, plus GST), being the lowest most responsible
bidder meeting all terms, conditions and specifications of Request for Proposal
RFP2003-10, be awarded the contract for the Architectural Services for the Courtice Fire
Station, as required by the Emergency Services Department;
3, THAT the funds be drawn from the 2003 Capital Budget Account #8225-03001-1401;
and
4, THAT the attached by-law marked Schedule "B" authorizing the Mayor and Clerk to
execute the necessary agreement be approved.
Submitted by(l i~C~ ~
1.-.- Marie Marano, H.B,Sc., C,M,O.
o c f Corporate Services
Reviewed1()~~ ~
Franklin Wu,
. Chief Administrative Officer
o ph aruana,
. ector of Community Services
!~~ O~ ~Qnn~
Michael Creig ton, A~M.C,T., C,M,M.II
Director of Emergency Services I Fire Chief
MMIJCILMCIABILMllm
REPORT NO.: cOD-030-03
PAGE 2
BACKGROUND AND COMMENT
A request for proposal was advertised and issued to provide architectural services for the
Courtice Fire Station,
It is proposed that the new station include approximately 1500 square feet of space to be leased
by the Durham Regional Police for the Courtice Community Police Centre,
A separate Report #COD-031-03 requests authorization to enter into a lease agreement with
the Region of Durham,
Subsequently, bids were received and tabulated as per schedule "A" attached.
As stipulated in the proposal documents, proponents were evaluated based on the following
criteria:
. Previous experience designing fire stations and public buildings
. Team experience
. Key personnel
. Price
. Working knowledge in Clarington and Durham Region
. Ability to complete projects in accordance with Schedule
. Completeness of proposal
. References
As per the request for proposal document, the consultant selection would be made on the basis
of the written proposal and a potential interview.
Upon completion of the review by the selection committee, it was agreed that based on the
evaluation, Thomas Brown Architects far exceeded the other firms in meeting the stipulated
criteria, In addition, the subject firm provided exceptional service in the design of Clarington
Fire Station #1. It was therefore mutually agreed that the interview process was not necessary.
The required funds will be drawn from account # 8225-03001-1401and are included in the
overall 2003 Capital Budget allocation of $1.5 million dollars,
2
REPORT NO.: COO-030-03
PAGE 3
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc" should be
directed to the Director of Emergency Services.
After further review and analysis of the proposals by Purchasing, Community Services and
Emergency Services, it was mutually agreed that Thomas Brown Architects be recommended
for the contract for architectural services for the Courtice Fire Station.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
3
~n
Municipality of Clarington
SCHEDULE "A"
REVISED BID SUMMARY
RFP2003-10, COURTICE FIRE STATION
ARCHITECTURAL SERVICES
BIDDER TOTAL BID AMOUNT COMMENTS
Atkins Architects $72,000.00
Mississauaa, ON
Thomas Brown Architects $86,000,00 Printing cost not included
Toronto, ON
ZAS Arch itects $90,000.00
Toronto. ON
Barry Bryan Associates $113,500.00 Reproduction of drawings not
Whitbv, ON included
Mayhew & Associates $114,300.00 Site plan approval process not
Thornhill, ON included,
Totten Sims Hubicki $119,000.00 Included $5000.00
Whitby, ON disbursements. Prequalification of
contractors not included
Chamberlain $119,500.00
Burlinaton, ON
Julian Jacobs Architects $125,000.00
Toronto, ON
NOTE: GST Extra, Disbursements included.
-
THE CORPORATION OF THE MUNICIPALITY OF cLARINGTON
BY-LAW 2003-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Thomas
Brown Architects, Toronto, Ontario, to enter into an agreement
for Courtice Fire Station - Architectural Services, Courtice,
Ontario
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Thomas Brown Architects, Toronto, Ontario and said
Corporation; and
2. THAT the contract attached hereto as Schedule "B" form part of this By-law.
By-law read a first and second time this day of
,2003.
By-law read a third time and finally passed this day of
.2003.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk