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Home My WebLink About2017-01-30 Special BudgetSpecial General Government Committee Minutes January 30, 2017 - 1 - Minutes of a meeting of the Special General Government Committee held on Monday, January 30, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill Councillor W. Woo Staff Present: C. Clifford, A. Allison, T. Cannella, J. Caruana, L. Gordon, F. Horvath, F. Langmaid, M. Marano, N. Taylor, G. Weir, A. Greentree, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 Adopt the Agenda Resolution #GG-060-17 Moved by Councillor Hooper, seconded by Councillor Partner That the Agenda for the Special General Government Committee meeting of January 30, 2017 be adopted as presented. Carried 3 Declaration of Interest There were no declarations of interest stated at this meeting. 4 Delegations No Delegations 5 Presentations 5.1 Curry Clifford, Interim Chief Administrative Officer – 2017 Operating and Capital Budget Curry Clifford, Interim Chief Administrative Officer, made a verbal and electronic presentation regarding the 2017 Operating and Capital Budget. Mr. Curry thanked the Finance Staff for their efforts in preparing the budget. He noted that he appreciated the budget questions by Members of Council. Mr. Curry referenced an article from the Globe and Mail regarding governing and making choices. Special General Government Committee Minutes January 30, 2017 - 2 - He reviewed the items covered in the CAO’s Budget Workshop including: Maintaining existing levels of service over a larger customer/service base Protecting assets Meeting New Strategic Priorities Enabling: o Revenue Growth o Cost Management o Efficiency Increasing the level of service Mr. Curry noted that the goal is to equip the corporation to optimize results for our community in transition. He explained that making choices is about putting the puzzle pieces together and that we need to be mindful of the choices being made and their impact. 5.2 Nancy Taylor, Director of Finance/Treasurer – 2017 Operating and Capital Budget Nancy Taylor, Director of Finance/Treasurer made a verbal and electronic presentation regarding the 2017 Operating and Capital Budget. Ms. Taylor discussed charts regarding the following topics: • 1% tax levy = $505,000 • An increase on an average house (valued at $323,000) is approximately $13.14 per each 1% • Share of the bill – 2016 31% Clarington , 50% Region, , 19% Educations • Historical Trends Assessment Growth History • Clarington Budget Increase History – 10 year average is 4.06% • Financial indicators: o Average household income in Clarington (high) o Net municipal levy per capita comparison with selected municipalities o Property taxes as a percentage of income o How each $100 of Clarington Local Levy is utilized in a 2017 Budget • 2017 Budget Overview with a proposed 1.97% increase after growth has been applied at 2.67%, including external agencies, without Priority “B” items. • 2017 Items of Note: o Assessment Growth o Over $825,000 in budget line reductions o Reduction in revenues/rebates o $189,000 increase in utilities o Transfer to ASO Reserve Fund o DC Bylaw incentives o Storm water capital to maximize grant eligibility Special General Government Committee Minutes January 30, 2017 - 3 - o New proposed debt propose for asset repair/rehabilitation o Courtice CIP Recommendations o 1.27% tax levy impact for capital in base requirements • Ongoing support to the Capital Budget • Budget Impact Summary 6 Finance Department 6.1 FND-001-17 2017 Operating and Capital Budget Resolution #GG-061-17 Moved by Councillor Woo, seconded by Councillor Hooper That Report FND-001-17 be received; That Council approve the 2017 Operating and Capital Budget as outlined in Attachment 1 of Report FND-001-17, at an estimated tax levy impact of 2.47% (exclusive of tax policy impacts), as directed in ReportFND-001-17; That Council approve a 0.5% or $250,000 tax levy dedicated to Rural Roads outlined as Item #55 on Attachment 1 and Item #4 on Attachment 2 of Report FND-001-17; That Council provide direction on the remaining items listed as Priority "B" for consideration, as itemized in Attachment 2 of Report FND-001-17; That Council authorize the commencement of a tax increment grant incentive program for the Courtice CIP area based on the approved Courtice CIP and a development charges incentive program to the limit approved in the 2017 Budget; That Council provide direction on the grants for external agencies per their requests itemized in Attachment 3 of Report FND-001-17, at an estimated tax levy impact of 0.18%; That the external agencies, referred to in Attachment 3 of Report FND-001-17, be advised of Council's decision regarding their grant request and be thanked for their delegation on January 27th, as appropriate; That attachments outlining Reserve and Reserve Fund Contributions and new Reserve/Reserve Funds be approved as shown in the 2017 Draft Budget binder; That approximately $800,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; That the financing of Capital projects, as outlined in the documents attached to Report FND-001-17, be approved; Special General Government Committee Minutes January 30, 2017 - 4 - That any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest as cash flow permits; That Report FND-001-17 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; That, subject to Council approval of the Renovations to the Municipal Administrative Centre and the Renovations to the Rickard Recreation Complex, identified in the 2017 Draft Capital Budget to be financed from debenture financing, the Director of Finance/Treasurer be authorized to make application to the Region of Durham for the necessary debenture, with such terms being at the discretion of the Director of Finance; and That the appropriate By-laws to levy the 2017 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. Carried as amended Later in the meeting (See following motions) Resolution #GG-062-17 Moved by Councillor Cooke, seconded by Councillor Woo That Capital Project 42-421-17104 ASC – Exterior Benches – Traffic Control Measures, in the amount of $5,200, be deleted and that an alternate safety delineation measure be installed. Carried Resolution #GG-063-17 Moved by Councillor Cooke, seconded by Councillor Neal That Account #100-10-100-00000-7205 Mayor’s – Reception be reduced from $15,847 to $11,000. Carried Resolution #GG-064-17 Moved by Councillor Cooke, seconded by Councillor Traill That Account # 100-10-105-00000-7132 Council – Phone/Fax be reduced from $7500 to $5000. Carried Special General Government Committee Minutes January 30, 2017 - 5 - Resolution #GG-065-17 Moved by Councillor Cooke, seconded by Councillor Woo That Account #100-10-105-00000-7201 Council – Conferences be reduced from $13,000 to $10,000. Carried Resolution #GG-066-17 Moved by Councillor Hooper, seconded by Councillor Traill That Capital Project 42-421-17903 BIS – Athletic Program Netting System & Equipment be reduced from $40,000 to $25,000. Carried Resolution #GG-067-17 Moved by Councillor Neal, seconded by Councillor Woo That Capital Project 28-388-18001 Pumper 15, in the amount of $725,000, be deferred to the 2018 Budget. Carried Resolution #GG-068-17 Moved by Councillor Neal, seconded by Councillor Cooke That Account #100-10-105-00000-7299 Council – Misc Expense be reduced from $4,000 to $3,000; and That Account #100-10-105-00000-7506 Council – Furniture/Fixtures be reduced from $1,500 to $0. Carried Resolution #GG-069-17 Moved by Councillor Neal, seconded by Councillor Cooke That Capital Project 42-421-17804 SCA – Ice Resurfacer - Replacement be deferred to 2018 Budget. Motion Lost Special General Government Committee Minutes January 30, 2017 - 6 - Recess Resolution #GG-070-17 Moved by Councillor Neal, seconded by Councillor Partner That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:31 AM. 2017 Operating and Capital Budget – Continued Resolution #GG-071-17 Moved by Councillor Neal, seconded by Councillor Traill That Staff be directed to report back to Council prior to undertaking the work for Capital Project 36-370-172000 MAC Improvements regarding the details of the project. Motion Lost Resolution #GG-072-17 Moved by Councillor Neal, seconded by Councillor Traill That Capital Project 16-162-0711 Computer Hardware be reduced from $135,900 to $100,000 with the reduction coming from the proposed tax levy financing. Motion Lost Later in the meeting (See following motions) Suspend the Rules Resolution #GG-073-17 Moved by Councillor Cooke, seconded by Councillor Woo That the Rules of Procedure be suspended to allow the Committee to extend the meeting until 12:05 PM. Carried The foregoing Resolution #GG-073-17 was then put to a vote and lost. Special General Government Committee Minutes January 30, 2017 - 7 - Recess The Committee recessed for their one hour scheduled break as per the Procedural By-law. The meeting reconvened at 1:00 PM. Resolution #GG-074-17 Moved by Councillor Partner, seconded by Councillor Traill That the total funding for following Parks and Trails Capital Budget Projects in the Engineering Capital section of the 2017 Budget: 32-325-13101 Farewell Creek Park Trail – Phase 1 32-325-14102 Bowmanville Valley Trail (Baseline to Waterfront) 32-325-16104 Enniskillen Park 32-325-17102 Waterfront Trail Realignment – Energy Dr to Waverley Rd 32-325-17103 Courtice Dog Park 32-325-17104 Waterfront Trail Extension – Bennett Rd Easterly to Existing Trail be reduced from $1,015,000 to $750,000; and That the Director of Engineering Services determine the allocation of funding to those projects. Motion Lost Later in the meeting (See following motion) Recess Resolution #GG-075-17 Moved by Councillor Partner, seconded by Councillor Traill That the Committee recess for five minutes. Carried The meeting reconvened at 1:12 PM. The foregoing resolution #GG-074-17 was then put to a vote and lost. Special General Government Committee Minutes January 30, 2017 - 8 - Resolution #GG-076-17 Moved by Councillor Trail, seconded by Councillor Neal That Item #49 of Attachment 1 to Report FND-001-17, Street Lighting Hydro and Maintenance expenses, be funded by the Veridian Dividends and Interest. Motion Lost Resolution #GG-077-17 Moved by Councillor Traill, seconded by Councillor Neal That Item #61 of Attachment 1 to Report FND-001-17, $50,000 contributions to Municipal Capital Works Reserve Fund, be deleted; That Item #62 of Attachment 1 to Report FND-001-17, $50,000 contributions to Fire Equipment Reserve Fund, be deleted; That Item #63 of Attachment 1 to Report FND-001-17, $50,000 contributions to Facilities Maintenance Reserve Fund, be deleted; and That Item #64 of Attachment 1 to Report FND-001-17, $50,000 contributions to Operations Equipment Reserve Fund, be deleted. Motion Lost Suspend the Rules Resolution #GG-078-17 Moved by Councillor Neal, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow Members of Committee to speak to the Items on Attachment 1 to Report FND-001-17 a second time. Carried Resolution #GG-079-17 Moved by Councillor Neal, seconded by Councillor Cooke That Staff be directed to complete a fibre optic examination of the Pad A arena floor at the Garnet B. Rickard Recreation Complex before proceeding with any work on replacing the arena concrete floor. Motion Lost Special General Government Committee Minutes January 30, 2017 - 9 - Recess Resolution #GG-080-17 Moved by Councillor Partner, seconded by Councillor Traill That the Committee recess for 10 minutes. Carried The meeting reconvened at 2:14 PM. 2017 Operating and Capital Budget – Continued Resolution #GG-081-17 Moved by Councillor Partner, seconded by Councillor Woo That the following Accounts be separated and new individual accounts be created per each Council position: 100-10-10-0 0000-7059 Council – Elected Off. P/Employ 100-10-10-0 0000-7101 Council – Off Supplies 100-10-10-0 0000-7132 Council – Phone/Fax 100-10-10-0 0000-7181 Council – Books/Periodicals 100-10-10-0 0000-7186 Council – Post/Cour/Frt 100-10-10-0 0000-7201 Council - Conferences 100-10-10-0 0000-7202 Council – Travel Exp. 100-10-10-0 0000-7299 Council – Misc Exp. 100-10-10-0 0000-7506 Council – Furniture/Fixtures Motion Withdrawn Councillor Traill returned to the meeting at 2:17 PM. Resolution #GG-082-17 Moved by Councillor Partner, seconded by Councillor Traill That the following Accounts be separated and new individual accounts be created per each Council position: 100-10-10-0 0000-7201 Council – Conferences 100-10-10-0 0000-7202 Council – Travel Exp. 100-10-10-0 0000-7299 Council – Misc Exp. Carried Special General Government Committee Minutes January 30, 2017 - 10 - Resolution #GG-083-17 Moved by Councillor Woo, seconded by Councillor Hooper That Item #1 of Attachment 2 to Report FND-001-17, Fitness Program Revenue Increase, be approved in the amount of $36,750; That Item #2 of Attachment 2 to Report FND-001-17, Recreation Programs Revenue Increase, be approved in the amount of $33,000; and That the corresponding part-time positions of Recreation Programmer ($33,700) and Fitness Centre Programmer ($33,700), be approved. Carried Resolution #GG-084-17 Moved by Councillor Partner, seconded by Councillor Hooper That the two part-time Operations Parks and Roads Labourers ($45,000 for two positions) and the Planning Clerk 1 position moving from part-time to full time ($27,000), be approved. Motion Lost Resolution #GG-085-17 Moved by Councillor Neal, seconded by Councillor Traill That Item #14 of Attachment 2 to Report FND-001-17, Community Outdoor Skating Rinks, in the amount of $1,500, be approved. Carried Resolution #GG-086-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Item #10 of Attachment 2 to Report FND-001-17, Tourism – GO Transit Advertising Campaign, in the amount of $7,500, be denied. Carried Resolution #GG-087-17 Moved by Councillor Cooke, seconded by Councillor Neal That Item #6 of Attachment 2 to Report FND-001-17, Courtice CIP Proposed DC Incentive, in the amount of $100,000, be approved. Carried Special General Government Committee Minutes January 30, 2017 - 11 - Resolution #GG-088-17 Moved by Councillor Woo, seconded by Councillor Partner That the two full-time positions, funded through other sources, being the Senior Plans Examiner position (financed by building permit revenues - $87,700) and Principal Planner position in Community Planning to coordinate multiple secondary plans (financed through the council-approved approach of the development community paying for the preparation of plans - $121,200), be approved. Carried Later in the meeting (See following motions) Resolution #GG-089-17 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GG-088-17, be divided. Motion Lost The foregoing Resolution was then put to a vote and carried. Resolution #GG-090-17 Moved by Councillor Partner, seconded by Councillor Hooper That Item #4 of Attachment 2 to Report FND-001-17, Rural Roads Resurfacing, in the amount of $200,000, be approved. Carried Resolution #GG-091-17 Moved by Councillor Neal, seconded by Councillor Woo That a net tax levy funding envelope of $300,000, exclusive of positions approved earlier in the meeting, be approved subject undertaking a review of silos (being the commencement of the Service Delivery Review process, the Building and Planning Process review and the IT Strategic Plan) be approved. Carried as Amended Later in the meeting (See following motions) Special General Government Committee Minutes January 30, 2017 - 12 - Resolution #GG-092-17 Moved by Councillor Woo, seconded by Councillor Neal That the foregoing Resolution #GG-091-17 be amended by adding the following to the end: “That Item #7 of Attachment 2 to Report FND-001-17, Customer Service Delivery Review Program, in the amount of $40,000, be approved; and That Item #8 of Attachment 2 to Report FND-001-17, Customer Relationship Management Project, in the amount of $25,000, be approved.” Carried Resolution #GG-093-17 Moved by Councillor Hooper, seconded by Councillor Partner That the foregoing Resolution #GG-091-17 be amended by adding the following: “That Item #9 of Attachment 2 to Report FND-001-17, Space Needs Assessment Design, consulting and temporary accommodations, in the amount of $55,000, be approved.” Motion Lost Later in the meeting (See following motion) Resolution #GG-094-17 Moved by Councillor Partner, seconded by Councillor Hooper That the foregoing Resolution #GG-093-17 be amended by deleting “$55,000” and inserting “$40,000”. Motion Lost The foregoing Resolution #GG-093-17 was then put to a vote and lost. The foregoing Resolution #GG-091-17 was then put to a vote and carried as amended. Recess Resolution #GG-095-17 Moved by Councillor Neal, seconded by Councillor Cooke That the Committee recess for five minutes. Carried Special General Government Committee Minutes January 30, 2017 - 13 - The meeting reconvened at 3:56 PM. 2017 Operating and Capital Budget – Continued Resolution #GG-096-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Item #13 of Attachment 2 to Report FND-001-17, Urban Forestry Plan, in the amount of $50,000, be approved. Motion Lost Resolution #GG-097-17 Moved by Councillor Woo, seconded by Councillor Partner That Item #15 of Attachment #2 to Report FND-001-17, Cemetery Foundation Repairs, in the amount of $5,000, be approved. Carried Resolution #GG-098-17 Moved by Councillor Partner, seconded by Councillor Hooper That Item #17 of Attachment #2 to Report FND-001-17, Building Rental for Remote Fitness Program, in the amount of $7,200, be approved. Carried Resolution #GG-099-17 Moved by Councillor Partner, seconded by Councillor Hooper That Item #12 of Attachment #2 to Report FND-001-17, Station 1 Dryer and Fridge, in the amount of $11,000, be approved. Motion Lost Resolution #GG-100-17 Moved by Councillor Neal, seconded by Councillor Hooper The all external agencies listed in Attachment 3 to Report FND-001-17, with the exception of the Clarington Museums and the Orono Cemetery Board, be approved for a 2% increase. Motion Lost Special General Government Committee Minutes January 30, 2017 - 14 - Resolution #GG-101-17 Moved by Councillor Hooper, seconded by Councillor Neal That the Bowmanville Older Adult Association 2017 grant funding be approved in the amount of $260,100. Carried Resolution #GG-102-17 Moved by Councillor Cooke, seconded by Councillor Neal That the Visual Arts Centre 2017 amended Budget Request be approved in the amount of $210,848. Carried Resolution #GG-103-17 Moved by Councillor Woo, seconded by Councillor Cooke That the Clarington Museums 2017 Budget Request be approved in the amount of $282,643. Carried Resolution #GG-104-17 Moved by Councillor Traill, seconded by Councillor Partner That the Newcastle Community Hall 2017 Budget Request be approved in the amount of $22,000. Carried Resolution #GG-105-17 Moved by Councillor Partner, seconded by Councillor Woo That the Orono Cemetery Board 2017 Budget Request be approved in the amount of $10,000. Carried Resolution #GG-106-17 Moved by Councillor Neal, seconded by Councillor Partner That the John Howard Society/Firehouse Youth 2017 Budget Request be approved in the amount of $61,200. Carried Special General Government Committee Minutes January 30, 2017 - 15 - Resolution #GG-107-17 Moved by Councillor Hooper, seconded by Councillor Cooke That the Community Care Durham 2017 Budget Request be approved in the amount of $40,500. Carried Resolution #GG-108-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Clarington Public Library 2017 Budget Request be approved in the amount of $3,016,710; and That the Clarington Public Library – Capital Tax Levy 2017 Budget Request be approved in the amount of $114,176. Carried Resolution #GG-109-17 Moved by Councillor Woo, seconded by Councillor Partner That $200,000 be put aside into an account for future staff hiring. Motion lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X