HomeMy WebLinkAboutCOD-025-03
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 16th, 2003
File#B(Qu
GPA-:3D1-o.3
By-law #
Report #: COD-025-03
Subject:
RFP2003-5, TANKER
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-025-03 be received for information.
2. THAT Advanced Engineered Products Ltd., Concord, Ontario with a total bid amount of
$158,691.70 (including GST), being the lowest most responsible bidder meeting all
terms, conditions and specifications of Request for Proposal RFP 2003-5, be awarded
the contract for the supply and delivery of one only Tanker as required by the
Municipality of Clarington Emergency Services Department;
3. THAT the required funds in the amount of $150,000.00 be drawn from the 2003 Capital
Budget Account # 5000-8210-03002; and
4. THAT the additional funds in the amount of $8,691.70 be drawn from Account
# 1110-195-X.
Submitted by:
Reviewed bY:U ~--.::., ~
Franklin Wu,
Chief Administrative Officer
Michael Creighto ,A.M.C.T., C.M.M.II
Director of Emer ency Services / Fire Chief
MMILABIMClkm
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REPORT NO.: COD-02S.Q3
PAGE 2
BACKGROUND AND COMMENT
A Request for Proposal for a Tanker was issued and received as per Schedule "A" attached.
A committee comprised of representatives from Emergency Services, Operations, the Fire
Fighters Local Union and Purchasing reviewed each of the submissions.
The budgeted portion of the project exceeds the 2003 budget allocation of $150,000.00 by
$8,691.70, as identified in the draft Capital Budget (Emergency Services Section).
It is therefore recommended the required funds in the amount of $150,000,00 will be drawn from
Account # 5000-8210-03002, and the additional funds in the amount of $8,691.70 be drawn
from Account # 111 0-195-X, in which there are sufficient funds remaining from the purchase of
the 2002 Rescue Pumper.
After further review of the bids by the committee, it was mutually agreed that the bid from
Advance Engineered Products LId, Concord, Ontario in a amount of $158,691.17 be
recommended for the contract award to supply and deliver one (1) only Tanker and that the
trade-in offered In the amount of $4,500.00 be accepted. It is staff's opinion that the trade-in
exceeds any amount that would be realized at the Regional Auction Sale.
The Director of Finance has reviewed the funding requirement and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc., should be
referred to the Director of Emergency Services.
The subject firm has previously provided satisfactory service for the Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)B23-3379 F (905)B23-4169
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Municipality of Clarington
SCHEDULE "A"
. BID SUMMARY
REQUEST FOR PROPOSAL
RFP2003-5, TANKER
BIDDER TOTAL BID TOTAL BID
AMOUNT AMOUNT
Advanced Engineered Products $158,691.70 FL80
Concord, ON
Superior Emergency Vehicles $160,979.37 Option A FL70 - No Inspections
Red Deer, Alberta $170,609.36 Option B FL70 - Inc. Inspections
$167,763.16 Option C FL80 - No Inspections
$177,393.16 Option D FL80 - Inc. Inspections
Carl Thibault Fire Trucks Inc. $162,022.61 GMC C8500
Pierreville, Quebec
Dependable Emergency Vehicles $163,126.85 GMC TC8500.
Brampton, ON
Almonte Fire Trucks Ltd. $173,554.00 Option A GMC C8500
Carlton Place, ON $165,293.60 Option B GMC850 Demo Unit'
Asphodel Fire Trucks Ltd. $176,893.47 GMC 8500 '
Norwood, ON
Darch Fire Inc. $186,217.45 Freightline FL80 '
Ayr, ON
'Does not meet specifications
H:\BIDSUMMI2003\BSRFP03-S.DOC
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