HomeMy WebLinkAbout2016-06-14 Minutes
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – June 14, 2016
(Not yet approved by committee)
In Attendance – Gord Lee, Chair Bryan Wiltshire, Arena
Manager
Shea-Lea Latchford, Sue White, Carol Little, Gary Oliver, Jay Summers, Regional Councillor
Willie Woo, Local Councillor Wendy Partner.
Regrets: Gord Blaker
1. Call to Order – 7:00 P.M.
2. Adoption of Minutes – Motion # 16-014 was proposed: THAT: The minutes of April
12, 2016 are accepted as presented. (No meeting had taken place in May, 2016).
Moved by: Shea-Lea Latchford Seconded by: Sue White
CARRIED
3. Arena Manager’s Report – Bryan advised payment for the Gift of Art Show at the
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Arena, July 7 to 10 had been received in advance. The show was completed and all went
well. However, Anne Harley had advised attendance was slightly lower than in 2015.
Summer Lacrosse was coming to an end. However, the CRLL had booked floor time for
a tournament in July. With the summer trade shows using the back garage doors for their
entrance way, a ramp was required for patrons to enter the building; particularly the
handicapped. Kraco Contracting Co. had built and donated a ramp for this purpose. It is
portable and permanently located at the arena for future trade shows.
Electrical and Refrigeration upgrades were currently being studied by the municipality
for changes to the outside lighting and the ice plant. At this point, we had not been
advised if they were taking place this summer or, it is for a 2017 date.
Nate Hoban, a student at Clarke High School had built and donated hockey stick racks to
the arena for each dressing room. This was a school shop project that Nate had
(2)
Undertaken. Nate was graciously looking for no recognition; just was looking for a
project to undertake. It was suggested to Bryan, that he get in touch with Nate and at least
give him an official thanks on our Web-Site or, signage on the stick racks. We may have
to wait for school to begin in the fall to catch up with him and set something up with a
photo.
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4. Financial Report - Y.T.D. to May 31, 2016 indicated revenue at $154,934.00 – an
11% increase from May of 2015. Total expenses also showed a 10% increase to date at
$128,965.05. Utilities; Hydro, Water and Heating were a concern to our operations. All
three had increased over 2015, YTD. Payroll was slightly up, as well – 5%. No Accounts
Receivable were available. Little is outstanding and mostly current, according to our
bookkeeper.
5. New Business – It was suggested that through the summer months, with holidays and
little activity taking place, we should reduce our meetings and skip the month of July.
Motion # 16-015 was proposed: THAT: There will be no meeting called for July, 2016
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and our next meeting be scheduled for August 9, 2016.
Moved by: Councillor Partner Seconded by: Gary Oliver
CARRIED
The chair advised the board members that Vice-Chair, Gord Blaker had resigned his
position from the board. Mr. Blaker has sold his home and moved out of Clarington, to
Huntsville, Ont. His resignation will be submitted to the Clerk’s Office immediately. It is
unlikely we will see a new replacement before September, when council returns.
Councillor Partner suggested that we contact the municipality regarding the possibility of
installing solar roof panels at the arena. Solar heating is currently being studied by the
municipality and our building with all day east-west exposure could be an excellent
location for a starting study point. Gord Lee will follow –up. Also, suggested by the
members: That if lighting changes are being initiated to the outside of the building,
perhaps additional lighting could be added to the back area and signage be installed on
the on the Edward Street end for both the arena and Farmers’ Market. Follow-up with
operations will be initiated by the chair, as well.
(3)
A request from NVMHA for a water bottle filling station in the arena has been received.
This possibility will also be explored, as well. And finally, the board members would like
to consider having Tara Watchhorn, our Newcastle Olympian’s photo prominently
displayed in the arena ice surface area. There will be follow-up on this project also.
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6. Next Meeting – As indicated in Motion # 16-015 – August 9, 2016
7. Adjournment – Motion # 16-116 – Motion to adjourn
Moved by: Shea-Lea Latchford Seconded by: Carol Little
CARRIED