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Home My WebLink About01/27/2017 Special MeetingFinal C141llgC0Il Special General Government Committee Agenda Date: January 27, 2017 Time: 9:00 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at Yichambers(a)_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net Garington General Government Committee Agenda Date: January 27, 2017 Time: 9:00 AM Place: Council Chambers 1 Call to Order 2 Adopt the Agenda 3 Declaration of Interest 4 Delegations 4.1 Linda Kent, Library Director, Clarington Public Library and Gail Rickard, Clarington Public Library Board, Regarding the 2017 Operating and Capital Budget 4.2 Chris Newman, Coordinator, Firehouse Youth Centre, Regarding the 2017 Operating and Capital Budget 4.3 James Campbell, Executive Director/Curator, Craig Ryan, President and Michael Patrick, Treasurer, Visual Arts Centre of Clarington, Regarding the 2017 Operating and Capital Budget 4.4 Deb Kalogris, Administrator, Clarington Home Support Program and Sally Barrie, Director, Home Support Program, and Brett Farr, Executive Director, Community Care Durham, Regarding the 2017 Operating and Capital Budget 4.5 Angie Darlison, Executive Director, Mike Moynes, President and Alan Tibbles, Past President, Bowmanville Older Adult Association, Regarding the 2017 Operating and Capital Budget 4.6 Shirley Rogers, Chair, Newcastle Community Hall Board, Regarding the 2017 Operating and Capital Budget 5 Adjournment Page 2 Presentations and Handouts not ONO NONO O --Poo 0 0 1 00M 00 00 00 me% OWN RM 1141% 2017 Budget Presentation Gail Rickard, Chair Clarington Public Library Board � 1 Clarington Public Library VIIIExperience Community r oil, r ■ , r� o , �r not ONO momNONO O --Poo 0 0 1 00m 00 00 00 0101104 410 144 N Budget Request 2017 r oil, r ■ , r� o , 1 �r Personnel Expenses $2,3631344 1.99% $2,410,485 Other Expenses $790,804 3.07% $815,046 $3,225,531 $208,820 $3,016,711 Total Expenses $3,154,148 2.26% Non -Municipal Revenue $207,820 0.48% Municipal Request $2,950,328 2.25% not NO --Poo 0 0 1 00P 00 00 00 r oil, r ■ , r� o , �r Library Costs per Capita, 2015 Halton Hills $64.24 Pickering $59.84 Oshawa $54.64 Cambridge $45.14 Caledon $44.99 Milton $44.20 Belleville $44.16 Whitby $42.78 Ajax $36.92 Claring-ton $33.09 (Government of Ontario, Ontario Public Library Statistics, 2015) 2016 Highlights 1 0 M Ion �.. ■■■. miff P ■ ■ r■ ■ �� :■ �0 1 X 00 r ■,rr rr logo oil fill 11 1' n ' � rr sr ` �� Community � Educational •61 ) Engagement � Support Or • . Lifelong Learning Technology It, Community Engagement kq Raptor Breeding and les falconry Products Bird Control Service: Educational Qemonsti ons Lr hday Parties Winter WonderLearn fu ions -ctficates Book,ng-v Community Engagement AV •40• W&4% LA CI b Local Events .M: l j j - 1 r AL ding and Member Ap W r.� immi"Ire Dive rse Programming MMM 0 not 00 Poo 0 0 lop 00M 00 00 it 1 00 NO MINN lop ANN , rloil, ■ , r� o , N �r Program Attendance v EZ- L Educational Support AftL__ Summer Reading Club not ONO ONO Poo 0 oop 00 00 00 OWN 11144%immon %11%:N r -� % r oil, roN �r Summer Reading Club Members 0 f1ERRY CURISTf1AS and very happy new year L WC Gt �,Ov& Technology The Studio increase in not Poo 0 0 00M 00 00 00 MINN computer use IV- 11111M --I L r oil, ,' �r increase in WiFi use Technology Usage not mass NON one 00 00 00 00 am% OWN RM lit w % increase in print circulation r oi o,,,ISN �r increase in foot traffic Library Usage Economic y;. az U, 7' ui i c3 .. ONO Non on NON 0 00 POO 0 00 00M 00 00 00 IM 14 M Impact a f. The return on investment for every $1 invested in Clarington Public Library $658.29 The average member's annual savings provided by their Clarington Public Library card 2017 Budget Presentation Presented to Council on January 27 t", 2017 2016 A RECORD ilyfAAMMI-AAP � ` Christmas Dinner 11 Over 55 youth in attendance ` Durham Region Health Partnership 11 Nurse attending Firehouse monthly IV Youth Week 11 Over 400 youth participated Firehouse Fright Night 11 10t" Anniversary biggest year yet 04 N = V •*71�[^ 1Y� ..i,�� rte. pp - ,I I BARISi�.GRgPF1Y_ _ � a An i. y 414 po IN 1 _ I VTRR � Ar� I top �' i IBJ' ,-r �� r 4 6ARIST^GRRPt1Y` ARISTWGRAA114 �� °�� '►1 NE's � �� The Municipality of Clarington or i F I BOAA VP, S1 ♦ t +► �� r i IA Gi Igza i kzi- ME � > i TS i16WA OR '1 / 1 Number of Yearly Visits 3500 3000 2500 2000 � 1500 / 1000 500 0 2010 2011 2012 2013 2014 2015 2016 (1301) (2050) (2237) (3128) (3365) (3362) (3397) Requesting a $4000.00 increase ' Continued growth of programming and number of youth ' Higher needs youth ' Clarington Project departure Pay equity assessment 19 Volunteers continue to be our key to efficiency !he Firehouse has okay to be me,' The Visual Arts Centre of Clarington Our Mission To nurture the cultural development of our community by encouraging the creative impulse through arts education, exhibition, and promotion What we did in 2016 ✓ Exhibited the work of over 160 artists ✓ Published 5 exhibition catalogues ✓ Registered 690 for classes and workshops ✓ Hosted &Inspired 1500 at Piccaso's Picnic ✓ Collaborated with 20 other arts institutions and community groups ✓ Participated in 7 community events How we did it ... • Joint stewardship of municipally owned building and grounds • Dedicated and committed people • staff, instructors, service contractors • board members, committees, volunteers • over 450 members • Collaboration with other arts organizations, not for profits and service groups How we did it ... 2016 Revenues ($344K) 60.0°o Municipality of Clarington 19.5°o Programme Revenue 10.7°o Fundraising & Donations 8.0°o Government Grants 1.9% Memberships How we did it ... 2016 Expenses ($336k) 52.6% Payroll (staff) 23.1% Exhibition &Education Programmes 12.8% Facilities &Equipment 4.1% Events, Marketing, Awards 3.7°o Professional Fees 2.7°o Office - Sundry 0.8°o Insurances Grant Request for 2017 Total Request = $210,848 • 2 % increase over 2016 = $4134 • Cost of Living and Inflation • CPI in Ontario - 2% in 2016 • Electricity up 11.2°0 • Inflation 1.5°0 An Essential Contribution Arts education and appreciation foster the development of creative 4 thinkers, problem solvers, and ' + visionaries, strengthening society's ability to adapt and thrive in a rapidly rl wo d. 'WOO AV R. Y Thank you for encouraging the creative impulse in our community for over 40 years! Community Care Durham Supporting People, Strengthening Community Clarington Presentation to Municipal Council January 27, 2016 Who We Are Community Care Durham is a registered charitable organization that currently provides 24 services categorized within Home Support, Respite (Caregiver Relief) and COPE Mental Health &Specialized Geriatrics Services to adults and their caregivers who have needs related to aging, physical and/or mental health. What We Do r Our Mission "Community Care Durham helps people live at home with a network of support in caring communities." What We Seek To Accomplish "To ensure adults and their caregivers, with needs related to aging, physical and/or mental health, who live in Durham Region, have equal access within each local municipality to the range of services offered by Community Care Durham." Our Services • In 2015-2016, more than 2,000 volunteers and 300 staff provided 442,000 units of service to some 12,000 individual clients across Durham Region through: Our Services • Access to Primary Care - • Adult Day Services • Assisted Living Services (ALS) • Collaborative Health Intake Program (CHIP) • Congregate Dining • COPE Mental Health - Group Support • Exercise Clinics • Falls Prevention Clinics • Foot Care • Home At Last (HAL) • Home First Initiative Our Services • Home Help • Home Maintenance • Information and Referral • In -Home Respite • Long -Term Emergency Avoidance Program (LEAP) • Luncheon Out • Meals on Wheels — Hot • Meals on Wheels — Frozen • Psychogeriatric Community Support Program (PCSP) • Supportive Housing Services • Telephone Reassurance • Transportation (including Accessible Van) • Volunteer Visiting In Clar'ington.... Local services are coordinated through office sites at: • G. B. Rickard Recreation Complex houses the Home Support, COPE Mental Health and Adult Day Program • Wilmot Creek community houses the Assisted Living Services (ALS)- Clarington In Clar'ington.... Total number of clients - 2087 Total number of volunteers - 476 • 16 COPE support groups • 2,134 luncheon out meals for 406 clients • transported 664 clients for 14,576 trips In Clar'ington......... • 177 clients received friendly visiting • 1,339 hours of social interaction for 49 Adult Day Program members • 326 clients supported with home help and home maintenance In Clar'ington......... • 17,014 hot/frozen Meals on Wheels were delivered to 235 clients • 538 clients attended 2,955 foot care appointments at regular community clinics Thank you for caring... Community Care Durham Clarington 905-623-2261 www.communitvcaredurham.on.ca 2016 Clarington's Hidden Treasure for 55+ Older Adults Table of Contents Table of Contents Page 1/2 Introduction of Incorporation Page 3 Founding Board of Directors Page 4 Current Board of Directors Page 4 Facility Summary Page 5 Facility Maintenance Updates Page 6/7 Staffing Summary Page 8 Program Instructors Page 9 Partnerships Page 10 Registered Programs Page 11 Drop -In Programs Page 12 Special Events & Fundraisers Page 13 Trips & Travel Page 14 /15 Workshops & Seminars Page 16 Intergeneration Approach Page 17/ 18 Volunteers Statistics Page 19 Wheels In Action Page 20 Social Media Page 21/22/23 Marketing & Advertising Page 24 Testimonials Page 25/26 Annual Membership Satisfaction Survey Results Page 27 Suggestions from Satisfaction Survey Page 28 1 Older Adult Statistics for Municipality of Clarington Page 29 BOAA Membership Statistics Page 30 /31 /32 Charitable Donation Update Page 33 Grant Application & Funding Update Page 34 Financial Review 2016 Revenue Budget Page 35 2016 Expense Budget Page 36 2016 Revenue Actuals (Unaudited) Page 37 2016 Expense Actuals (Unaudited) Page 38 Financial Highlights Page 39/40 2016 Balance Sheet Page 41 2017 Budget Page 42 2017 Goals & Priorities Page 43 19 The Incorporation of Bowmanville Older Adult Association Since September 1998 the older adults of Clarington have been calling the Clarington Beech Centre their home away from home. On October 27, 2015 the Bowmanville Older Adult Association was federally incorporated as a not for profit organization. After many hours of preparation and hard work by the founding board of directors, staff and volunteers the Bowmanville Older Adult Association launched into action on January 1, 2016. On February 12, 2016 the Bowmanville Older Adult Association was officially registered as a Charitable Organization under the Canada Not-for-profit Corporations Act. Our Mission: "To promote the health and happiness of older adults by providing opportunities to enhance their quality of life" Values and Beliefs: Accessible Caring Community Focused Fiscally Responsible Member Focused Quality Programs Bowmanville Older Adult Association Founding Board of Directors for BOAA President Alan Tibbles Vice President Muriel Moynes Secretary Norma Evans Fundraising Chair Barb Singleton Director Cathie Ward Current Board of Directors for BOAA President Mike Moynes Secretary Susan Thwaites Treasurer Ellen McAnsh Fundraising Chair Barb Singleton Director David Crowe Ken Preece Millie Brodie Facility Summary welcoxe i to the UPPER LEVEL Clarington Beech Centre) -AU AUUI70RIUM A• 0 8fl GROUND LEVEL '7' . KrrCH£ gip, •' u 7oucH ,- vyY SCRE 41 ��r'fAf �p'�0.•� a 40801 ARE HOME tr HERE of the Bowmanviile Older Adult Association ILLUSRATION by PAUL LIVINGSTON Interesting 7 Facts LOWER LEVEL ✓ The total square footage of the Clarington Beech Centre is 19,768 which is 100% occupied by the BOAA ✓ In 2016 the facilities of the Clarington Beech Centre were rented out 168 times earning $32,489.55 ✓ Utilities cost (including: heat, hydro, water) for this facility cost approximately $52,436.67 each year ✓ Escalating program development and hosting of events and programs has taxed the allotment of space within our facility to a near maximum 0 Facility Maintenance Updates Completed by Municipality of Clarington Operations Department 1: Leaks in garage roof. 2: Outside doors painted by BOAA staff. Paint supplied by the town. 3: Bricks around back porch pillars removed to allow wheel chair access in an emergency. 4: Replaced broken paper dispenser in 2nd floor washroom. Dispenser supplied by town and replaced by BOAA maintenance staff. 5: Replaced ballast in pool room. 6: Program room north east storm window freed up and will now open. 7: Auditorium floor stripped and re -waxed. 8: Leaking urinal in men's washroom repaired. 9: Receptacle in second floor hallway repaired. 10: Outside stair rails painted by BOAA staff. Paint supplied by town. 11: Elevator emergency phone installation 12: Installation of Accessible sidewalk on west side of building Completed by Bowmanville Older Adult Association Volunteers & Staff 1: Front counter trim stripped and painted. 2: Cloak room walls painted. 3: Crafts room painted and touched as required. 4: Auditorium walls painted and touched up as required. 5: Games room, painted ceiling tile as required. 6: Pool room, painted ceiling tile as required. 7: Program room, cover installed over hole in ceiling. 8: Auditorium, repaired mic box on west wall. 9: Women's washroom, stall doors repaired. 10: 2nd Floor landing wainscot touched up. 11: Replaced no smoking signs on outside doors. 12: Cafe corner moulding installed. 13: Installed new door stop and repaired hole in wall outside activity room. 14: Re -finished floor in program room. 15: Parlour room has been repainted. 16: Office walls painted. 17: New floor in office. 18: New floor in old hallway. 0 19: Painted trim and baseboard in old hallway. 20: Re -mounted shelf in hair dressers room. 21: New baseboard and quarter round in office. 22: New floor and quarter round installed in Common room. 23: New floor, baseboard and quarter round installed in Parlor room. 24: Inspected all tables and repaired where necessary. Will be an ongoing maintenance item. 25: Removed improperly stored items from the elevator room. 26: Cleaned out paint cabinet. 27: Bought new garbage pails. 28: Built and installed new shelves in maintenance room and office supply room. 29: Removed dying bushes on front walkway and planted hosta. At is 7 Staffing Summary Ito] IaIIL 1*1Ell 9: Executive Director: Event Coordinator: Angie Darlison (Start Date: July 9, 2007) Sharon Mansfield (Start Date: March 25, 2008) Volunteer Coordinator/Marketing Manager: Chelsea Wolf (Start Date: September 9, 2015 ) Administration & Finance: Stella Riccio (Start Date: March 19, 2012 ) Maintenance Facility Staff: Albert (Tom) Shotton (Start Date: August 1, 2009) Robin Thomson (Start Date: March 24, 2014) PART TIME STAFF Program Assistant: Veronica Vargas (Start Date: September 6, 2016) Administration: Amanda Rutherford (Start Date: December 12, 2013) Claire McAllister Gass (Start Date: November 11, 2016) Maintenance Staff: Jeffery Futterman (Start Date: September 1, 2009) Dorothy Lawrence (Start Date: August 1, 2013) Bill Lawrence (Start Date: September 28, 2009) Glenn Jeffrey (Start Date: January 4, 2016) Les -Lee Bell (Start Date: December 5, 2016) Jay Carter (Start Date: October 24, 2016) Alex Fudge (Start Date: November 14, 2016) Wheels in Action Coordinator: Sharon Spooner (April 22, 2013) 0 PROGRAM INSTRUCTORS (PAYROLL/CONTRACT) Andrea O'Farrell Dian Reed Lisa Balsdon Alan Bayliss Diane Darch Lydia Vooys-MacLeod Alan Chapman Don Welsh Lynn Morrison Alan Tibbles Donna Elliott Maurice Laganiere Allanah Coles Rev. Elizabeth Jobb Natalie Mackesey Bill Bath Elsa Pogue Paul Livingston Bob Kerby Gwen Cadman Phyll Marshall Bob McKenzie Hi-Sook Barker Sandra Jin Brian Greenway Jason Fenton Sharon Wildebour Carol Drew Josie Roberts Shirley Bankey Carol Sheppard Judi White Chef Simon Bush Cecile Paxton Julie Ditta Sue Guerts Cheryl Thrasher Karen Budel Tanya Cochrane Chris Krysiak Karen Ross Veronica Vargas Cynthia Reyes Les -Lee Bell Partnerships Clarington Photography Club (Monthly) Nursing Your Feet with Erica Payne (Weekly) Reflexology with Sharon Benner (Weekly) Reiki with Beata Zeranska (3 Days Per Week) Nails by Dana Labelle of the Beauty Nook (Weekly) Klipz with Amanda Rutherford (Daily) Live in Motion - Evening Yoga (Weekly) Lakeridge Health - Diabetic Clinic (Monthly) 11 10 Registered Programs Beginner Bridge Bridge the Next Steps Crochet Culinary Lessons French Lessons (Lev 1-4) Flight Simulator (Lev 1-2) Improv Spanish Lessons (Lev 1-4) Guided Meditation Pilates Pilates 2 Qigong Shape Up (Bootcamp) Sit and Be Fit (Lev 1 & 2) Stretch It Out Strength Training for All Strength Training for Men Tai Chi (Beg & Inter) Urban Poling Yoga Yogalates Zumba Zumba Combo Zumba Gold Zumba Gold & Chair Combo Watercolour Painting Acrylic Painting Interesting Facts Drawing Jewelry Making One Stroke Painting Pen and Ink Recreational Drumming (Beginner & Part Two) Ukulele Ballroom & Latin Dance Line Dancing (Beginner & Intermediate) Step Dancing Tap Dancing (Beginner, Level 1 & 2) Computer, Technology & Digital Photography Euchre Lessons American Mahjong Remembering Your Story Autobiography Writing Writing Your Memoir 20/20/20 Fitness Advanced Yoga Arthritis Fitness Beginner Yoga Building Better Balance Cardio with Pep Chair Yoga Combo Class Chair Pilates Drums Alive Fabulous Muscles Gentle Yoga Fly Fishing Golf Instruction Knitting (Beginners & Intermediates) Spoken Word Poetry Swedish Weaving Meditation 101 Decorative Painting Fly Tying Bowling Softball Horseshoes Golf League Hiking Golf Instruction Brain Boosters Quilting Genealogy Yoga On The Ball Sweet Sounds with Sue Weight Training Braintastic Foods Urban Poling ✓ In 2016 we added an additional 15 `New' Registered Programs, a 19% increase from 2015 11 Drop In Programs Walking Group Pickleball Book Club Jam Session Wood Carving Progressive Euchre Darts Choir Duplicate Bridge Canasta Cribbage Intermediate Yoga Bid Euchre Mexican Train Dominoes Scrabble Craft Group Snooker Archery Billiards Indoor Ringette Open Art Ukulele Texas Hold'em Poker Social Showtime Movie Nights 500 Cards Musical Development Social Bridge Urban Poling Table Tennis Crocheting/Knitting Square Dancing Mahjong Beginner Bridge Social Bingo Ukuele Friendship Group Social Show Time Movie Night Theatre Group Interesting Facts ✓ All drop-in programs offered at the BOAA are organized and implemented by volunteer program convenors with NEW Drop -In programs being added based on the suggestions and recommendations received from our members, guests and volunteers 12 Special Events & Fundraisers Social Bridge Event Halloween Luncheon (Once a month) (Annual) Euchre Extravaganza Rabbie Burns (Annual) (Bi -monthly) Remembrance Luncheon Health Fair and Open (Annual) House (Annual) Christmas Concert with Social Dance (Monthly) Clarington Concert Band Open Mic (Bi -monthly) (Annual) Golf Tournament Christmas Dinner & (Annual) Dance (Annual) Smile Theatre Christmas Pageant (Approx. 4 per year) Luncheon (Annual) Art &Artisan Event Paint Days & Nights (Annual) Sports Banquet (Annual) Membership Picnic Zumbathon (Annual) (2 Times per year) Bid Euchre Bonanza (3 Variety Night (Annual) Times per year) Barn Dance (Annual) Interesting Facts ✓ "NEW" Taste of Home Event SOLD OUT at 250 people ✓ Average Attendance at Tuesday Lunches 105 ✓ Average Attendance for Bi -Monthly Euchres 206 ✓ Average Attendance for Special Events 198 ✓ Average Attendance for Smile Theatre 120 Pancake Breakfast (Annual) St Patrick's Luncheon (Annual) Annual General Meeting Tuesday Lunch (Weekly) Taste of Home (Annual) Ribfest (Annual) Josie's Monthly Baking Group Volunteer Appreciation 94A I 'M, r �r 13 Trips and Travel January 2015 - Punta Cana Dominican Republic. 50 People June 2015 - Muskoka Steam Ship. 52 People 7 - September 2015 - Haliburton Fall Colours Tour. 52 People November 2015 - Allure of the Seas Cruse Bahamas, St. Maarten, St. Thomas. 18 People i-1 November 2015 - Niagara Falls All Wrapped up in Christmas Dinner and Show. 52 People March 2016 - Toronto Ripley's Aquarium. 52 People 'X 14 June 2016 - Toronto Blue Jays Game. 40 People September 2016 - Muskoka Cranberry Colours Cruise. 28 People (shared bus with Tour Company) i November 2016 - Branson Missouri 52 People 4 4 �f November 2016 - Niagara Falls Tis the Season Dinner and Show. 38 People 1� S interesting Facts ✓ The BOAA has three on-going partnerships with local tour providers: o Marigold Travel in Port Perry o Lakeshore Travel in Bowmanville o Kemp Travel in Bowmanville ✓ Each month from January to November with the exception of July & August the BOAA travels to Casino Rama for a Day Trip with over 33 people attending each time 15 Workshops & Seminars Volunteer Tax Clinic Home Safety and Bi -Weekly Blood Security Pressure Clinic Essential Oils Basics Dream Board Creation Gratitude Journal Creation Hearing Aid Care and Cleaning How to Prevent Estate Conflict Energy Medicine Positive Energy in Thought We -Fix -U Series Seniors on the Move Seminars Elder Care Advisory Healthy Eating for Older Adults Interesting 4 Facts Internet & Identity Theft Chip Reverse Mortgage Review Cooking for One or Two Winter Safety Tips for Older Adults Importance of Taking The Appropriate Medications On Time How Social Connections Keep Older Adults Healthy Benefits of Yoga Financial Impacts on Your Health As You Age 7 Signs You or Your Loved Ones Need Extra Help Diabetes Support Group CPR and First Aid Training Changing Behaviors to Prevent Falls Downsizing & Relocating Grocery Tour Finding Your Way Eating Gluten Free Aging Gracefully Series Protecting Your Privacy Eating Well on A Budget ✓ All workshops and seminars are made available to the BOAA . F by community businesses partnerships FREE of charge 4 Intergenerational Approach In March of 2016 the BOAA was granted a New Horizons for Seniors Program Grant to implement "Growing Together - An Intergenerational Approach". Objectives of this program included: • Promoting volunteerism among older adults and other generations • Engaging older adults and youth in the community through the mentoring of others • Supporting the social participation and inclusion of seniors and youth • Providing additional programs and events to at -risk youth within our community • Providing social interaction opportunities to isolated seniors • Increasing the number of older adults and youth playing an active role within the community • Increasing the awareness of older adults on the important role youth play for the future • Increasing the understanding and awareness that our youth have on older adults • Improving partnerships with all levels of government, not for profits and service groups within our community Program Successes include: - Spring/Summer Softball on Friday mornings at 9 am with the Firehouse Youth Centre - Partnership programming with Clarington Central Secondary School for: o performance for the November 111h Remembrance Day Service o Sassy Sexy Grandma Makeovers o ICE Training Challenge o Organization and Implementation of BOAA Geek Squad Program o Interviews regarding marriage and relationships o Financial Seminar with BOAA Member Ted Graham o IT and Programming Seminar with BOAA Member Alan Tibbles o Youth Volunteer assisted with the Christmas Theatre Production Sound o Youth from Theatre Arts Class participated in our Christmas Theatre Production 17 o BOAA Craft Group joined to create wire sculptures o Holiday Baking Session with students and staff o Weekly Yogalates & Zumba on Tuesday and Thursdays for BOAA female members and Grade 10 Female Phys Ed Students o Weekly Guided Meditation course offered on Thursday mornings by BOAA members and instructor Les -Lee Bell to grade nine students at Clarington Central Secondary School Volunteer Statistics "More than one in seven Canadians are over the age of 65, and in 25 years, nearly one in four Canadians will be a senior. As the baby boomers age, communities such as ours have the opportunity to benefit from a highly -skilled cohort of seniors looking for a new and meaningful ways to contribute to their communities. Seniors are significant contributors to the not-for-profit sector. " 248 Volunteers Logged 17,310.47 hours Working the following positions: ✓ Front Desk ✓ Cafe ✓ Program Conveners ✓ Facility and Maintenance Assistance ✓ Marketing and Program Promotions ✓ Ambassadors ✓ Transportation Providersn ✓ Greeters AL ✓ Kitchen Assistants interesting Facts New Horizons for Seniors Program Engaging seniors, Strengthening Communities �rPW ✓ If you were to pay each of our volunteers at average rate of pay of Ontario Minimum Wage of $11.40 per hour that would add an additional $197,339.36 to our annual operating budget requirement 19 Wheels In Action Transportation is always available to and from BOAA events, programs and courses. This program is organized and implemented by our Transportation Coordinator who works approximately twenty hours per week. Participants using this service tend to be housebound because they no longer drive which makes this service invaluable to them. Volunteer Drivers provide rides using the BOAA's vehicles (Toyota Sienna Mini Van and Toyota RAV 4). Members and Guests of the BOAA are asked to contact the centre with at least 24 hours' notice to book any transportation required. Currently in town rides (East to Lambs Road, West to Green Road, North to Taunton and South to Lake Ontario) are $2 per person return, while out of town (within Clarington ONLY) are $4 per person round trip. 4Interesting - V Facts ✓ Currently we have 31 Volunteer Drivers (Always looking for more if anyone is interested) ✓ In 2016 we provided 163 different participants with transportation ✓ Making 8492 trips to and from BOAA Programs, Events and Courses ✓ The Toyota Sienna Mini Van was bought new in 2011 and currently has 145333 kms ✓ The Toyota Rav 4 was bought new in 2012 and currently has 94164 kms 20 Social Media The Bowmanville Older Adult Association is well connected to allow our members and guests to stay up to date on what is happening both within the organization and around the Municipality of Clarington. Our ability to stay connected allows us to spread the word on all elements of our business. FACEBOOK: Results from Dec 07, 2016 -Jan 07, 2017 Actions on Page December 6-January2 6 Total Actions on Page .50% U__&_j Reach + December 6-January2 21,636 People Reached .99% TWITTER: 0 Organic N Paid Page Views + Page Likes December 6 -January 2 December 6 -January 2 754 45 Total Page News .84% Page Likes .105% Post Engagements it Videos + December 6-January2 December 6-January2 48,897 151 Post Engagement .133% Total Ndeo Views 11,62% n TWEETS FOLLOWING FOLLOWERS 323 150 138 Edit profile BOAA @Bowmarrvillisi Formerly known as GOAA, Bowmanvllle Older Adult Association promotes the Health and Happiness Of Older Adults by Providing Social Opportunities. 26 Beech Ave. Bowman llle • bowmanvilleolderadults.com Followed by small town marketing and 47 others 21 INSTAGRAM: YOUTUBE: @ Imurm bc)wmanvilleolderadults wxwnorwnonwwoitlxotlulaccm robe 22 22 PINTEREST: Bow anvilie Older AdultAssociat... Bowmanville OlderAdult w�wma� eode,ad ._kdu 1 ee Association Be,rds � fly 0 Create be FunnyMotivation Food Bucket List Items ■ 9 m6 Interesting Inspiring MarkatingfSocial Media Weekly Messages Valunteer Ideas Interesting Facts ✓ Total BOAA Facebook Page Likes: 509 ✓ Median BOAA Facebook Page Likes since January 2016: 303 ✓ The number of people who have seen any content associated with BOAA Facebook Page over the last year: 622 148 ✓ The average number of people who are engaged on BOAA Facebook Page per week: 4739 ✓ Total Followers on Twitter: 138 ✓ Total Followers on Instagram: 115 ✓ Views in 2016: 2679 23 Marketing & Advertising Interesting '11WFacts ✓ Three program guides per year are produced and distributed via the Clarington Promoter ✓ On a Monthly basis the BOAA advertises in the monthly Newcastle Edition of the Orono Weekly Times ✓ The Clarington This Week Newspaper has been very supportive with writing ongoing articles regarding the BOAA ✓ Internal marketing with posters, member emails and word of mouth fderin Vx1 advertising are key makers in the success of our events and programs The BOAA receives two pages of complimentary marketing in the Municipality of Clarington Leisure Guide ,Im rd� .e„ r CLARIN ETON The McLaughlin—Sleighs, Buggys, Cars and Ginger Ale 2016 Fall Program Guide (Pvlloul lnfidcJ .... mm.�,...y..u..... .. �.b.,... �.,.�.. Perm xoee Edlldld. _... _._..-Pw .�•.•a •=•rl�., •.'•,.'"""•""•" Ilm. keiun Pmpemc Pa CNJ Spiry/Sum�Wltle......Sle 'p n.....om n. „.w..ar•u.vg me GaH.g x1N Gary ..... Pa® l8 wde—dednvonwamdrn GALLERY WRAPPED CANVAS PRINTS Templates nuS Jinn ni wx.nixe �nnFle rson DOT .,.ass Illlllll� 75 Yffl S v ,� EKLY Ti 2012 metrohandm durhamregion.com .W ,. 90T000 LATEST OCAL N E6S 24 .,.ass Illlllll� ®., I A r 24 Testimonials "I came to know about the BOAA when we moved to Bowmanville late last year. I did not waste any time and visited the centre. I was ecstatic when I was informed by the volunteer receptionist that they also had a pick up and drop off transport. The tour of the facility was also very interesting, and that same day I signed up for programs like Arthritis Fitness and Yoga. The motivation given by Nathalie Mackesey, made me rejoin two of her classes in the next session. With her encouragement my flexibility and mobility skills have seen marked improvements. Without the positivity and helpfulness of all the people working here, the cheerful atmosphere of the cafe, various outdoor activities, and above all making the seniors feel welcome are some of the things that add happiness to a senior's life. A simple'thank you' is not enough BOAR! You deserve so much more." Anila "Yoga at 92? You betcha'! Before getting our mom a membership to the Bowmanville Older Adult Association (which she affectionately calls 'her club') she was finding herself becoming housebound and unhappy. Giving up a driver's license is almost crippling to someone as social as she is. It took a little convincing to join, but mom has regained her freedom, with volunteer drivers and their door to door service to 'the club, she now enjoys her outings 2 or 3 days a week for chair yoga and Tuesday lunches! She has made new friends and enjoys experiencing all that'the club' has to offer, especially Smile Theatre! The staff and volunteers have been amazing and very patient with mom in helping her regain her independence and enjoy the facility. BOAA has been a game changer for mom, which has given us our peace of mind as well. We are very thankful for having the BOAA in our community! Rosie "I joined because I wanted to experience something different - I needed something for myself for a change. The staff are helpful, beautiful, and the front desk volunteers are friendly and always helpful. The people at the BOAA are like family, they make every moment a fun experience, nobody judges and it is ok if you don't know how to do because there is always someone around to show you and ensure you have a good experience. We have a lot of support and lunch is fun, food is good and you always feel accepted. Next season I plan to enroll in the learn to play euchre and square dance. Malinda I have been a member of the BOAA for two years. I joined just after I lost my husband. Volunteering has kept me busy, the programs and courses stimulate my brain and the Wheels in Action allows it all to happen! Bette 25 Testimonials continued ... We moved to Bowmanville 2 years ago. One of the reasons that I love living in Bowmanville is the BOAR. The friendly membership, the dedicated volunteers and the truly amazing staff make it a happy, fun place to be. I would encourage anyone to join and see how many classes, social events and activities there are. We have lived in many locations in Southern Ontario and I have volunteered often, but never have I seen such dedicated teamwork. It feels like family, not an organization. When I found the BOAR, I just thought, 'This is where I should be." Sylvia Dillon Best thing for me in 2016 was joining Linda L BOAR. I AM Socializing and meeting new friends! Silver Bells is my favorite Christmas song. Unlike - Reply - Message - 2 - Yesterday at Frieda Scriver The best part of Christmas is eating the "Quality Street" Chocolate in the bowl at the BOAR with my friend Joanne .... friends and giggles that's what the season is... r_ r r Unlike - Reply - Message 0 3 - December 15 at 2:30pm Sharon CobUrn My favourite part of 2016 is being part of a wonderful place like the BOAA, having my family being soon close to me. Unlike - 1 - 15 hrs Anne Campbell My favourite part of 2016 was meeting new people and making newfriends atthe BOAR! Unlike - 1 -16 hrs Patricia Westlake Wightman Myfavourite part of 2016 was spending itwith myfriends atthe BOAA Unlike - Reply- Message 02 '18 hrs EC Bowmanville Older Adult Association Feeling the love Pat! Like Reply - Commented on by Chelsea Wolf [?] - 18 hrs - Edited Elaine Spicer Knowing all the staff atthe BORA and how supportive they have been throughout2016. Withoutthem we would not be the active and inclusive organization we have become. Thank you. Unlike - Reply - Message - 1 - 14 hrs Bowmanville Older Adult Association Elaine -thank you for your kind words. We are so grateful for hardworking volunteers, like you, who make the BOAA the best place to be! L' Like Reply - Commented on by Chelsea Wolf [?] - 50 mins - Edited 26 Annual Membership Satisfaction Survey Results How do you get to Programs, Events and Courses? 4%8% 12% Walking Car Car-pool BOAA Wheels in Action 76% Interesting 4 Facts ✓ 152 surveys were returned for review which is 10% return rate ✓ The average response rate for an external survey is between 10 to 15% ✓ Of the members that responded all of them reported being satisfied with how the BOAA was performing ✓ Most members continue to drive themselves to the centre for programs and events ✓ 67 respondents currenly follow the BOAA on Social Media ✓ Of the members that receive transportation from the Wheels in Action everyone reported 100% satisfaction ✓ 78 respondents find the value of all meals to be good ✓ 83 members are happy with our registration program while 9 would like to see changes to how it is completed ✓ All surveys responded that they were happy with the variety and quality of the programs and events currently provided ✓ All respondents find the BOAA staff to be friendly, helpful, energetic, compassionate and knowledgeable ✓ All respondents find the centre to be clean, safe and accessible 27 Suggestions from Satisfaction Surveyo°� 9-1 Follow-up and confirmation of digital cafe appointments Give more notice for cancellations of classes More Parking When we see small groups of people playing cards on a weekend is it covering all of the cost? The Choir room is not big enough for 50 people Include registration information in Program guide Improve the September registration process Add more Low impact aerobic cardio workout 4- Contact registered people to remind the starting date of program Learning curve for phone for rides needs more time 4- Employees dogs and kids should stay at home 14- Havingproperroom temperature when program schedule is on %4- Extravaganza bridge treat us to coffee. Less prize money .4- Have a "whats now" board with details of upcoming events Copy of registration form so people don't forget to come to class Horse shoe pits need work Add a CFR Frogram Everyone is wonderful, staff are excellent, centre is first class No improvements needed Have a Grey Cup Party, Stanley Cup Party Flan trips to Local Theatre Day Trips - Herongate Happy to have a news years party again Online registration Keep Wednesday Drop In Bridge Tuesday Lunch & Cafe Suestions Gluten free options 4- spaghetti and soup on the weekend Impressed by the meatballs fresh fruit bowls or number and variety occasional Brunch veggie & dip Shepherd's Fie vegetarian choice Leftovers work Stir fried rice and sandwiches on the Pizza Day vegetables, beef or weekend Beans and Wieners chicken tacos and Mexican pancakes food Creamed Salmon 9-1 Older Adult Statistics the Municipality of Clarington Interesting Facts 904 80-84 70-74 60-64 50-54 40-44 30-34 20-24 10-14 0-4 2016 Age Structure 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 5,000 As reported by the Municipality of Clarington Community Services Department. Report #CSD - 002-004 By 2017, for the first time Ontario will be home to more people over 65 than children under the age of 15. With the increase in the aging and diversity of the population, these trends will pose a challenge to the effective and efficient delivery of older adult recreation and leisure programs over the next five years and beyond. We are living longer. Children born today have the prospect of living a longer life than any generation before them. Everyyear, the percentage of people in our province who are 65 years or older increases slightly. In 2031 it is anticipated that Clarington will be home to approximately 41,220 adults 50+ years, which represents a 56% increase over 2011. This information is derived from the Official Plan Review, Clarington Community Forecast Update 2012, prepared by Hemson Consulting Ltd, for the Planning Services Department. In 2011, approximately 12% of the population in Clarington was aged 65 and over. As we see the Baby Boomers reach the age of 65, this percentage will surelygrow. Due to the changing demographics of an aging population as a result of the Baby Boomers now entering their senioryears, aspects of the recreational and leisure needs of older adults will evolve and demand for different programs and their delivery will occur. 29 ■renwe EM ie Munmcipa 1ity of C armRton 2014 Age Structure Male Female 7111.11 Tota 5,840 47,680 93,52; 0 - 4 2.590 2,450 5,04+' 5 - 9 2,690 2,550 5,24+' 10- 14 2,950 2,720 5,67:' 15- 19 3,910 3,860 7,77:. 20-24 4,320 4,220 8,54+' 25-29 3,160 3,220 6,38 30-34 2,540 2,770 5,31; 35-39 2,600 2,930 5,53+' 40-44 2,860 3,060 5,92; 45-49 2,980 3,460 6,44+' 50-54 3,830 4,030 7,86+' 55-59 3,270 3,190 6,4& 60-64 2,360 2,500 4,86;' 65-69 1,970 2,100 4,07+' 70-74 1,520 1,620 3,14+' 75-79 1,000 1,170 2,17+' 80-84 710 840 1551' 85$9 390 580 97+' 90+ 1917 410 600 Interesting Facts 904 80-84 70-74 60-64 50-54 40-44 30-34 20-24 10-14 0-4 2016 Age Structure 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 5,000 As reported by the Municipality of Clarington Community Services Department. Report #CSD - 002-004 By 2017, for the first time Ontario will be home to more people over 65 than children under the age of 15. With the increase in the aging and diversity of the population, these trends will pose a challenge to the effective and efficient delivery of older adult recreation and leisure programs over the next five years and beyond. We are living longer. Children born today have the prospect of living a longer life than any generation before them. Everyyear, the percentage of people in our province who are 65 years or older increases slightly. In 2031 it is anticipated that Clarington will be home to approximately 41,220 adults 50+ years, which represents a 56% increase over 2011. This information is derived from the Official Plan Review, Clarington Community Forecast Update 2012, prepared by Hemson Consulting Ltd, for the Planning Services Department. In 2011, approximately 12% of the population in Clarington was aged 65 and over. As we see the Baby Boomers reach the age of 65, this percentage will surelygrow. Due to the changing demographics of an aging population as a result of the Baby Boomers now entering their senioryears, aspects of the recreational and leisure needs of older adults will evolve and demand for different programs and their delivery will occur. 29 ■renwe EM ie Bowmanville Older Adult Association Membership Statistics TOTAL REGISTERED MEMBERSHIP as of December 31, 2016 1418 TOTAL REGISTERED GUESTS and NON MEMBER PARTICIPANTS for 2016 546 BOAA MEMBERS BY AGE: Ages Below 55 25 *from COAA membership Ages 55-59 82 Ages 60-64 188 Ages 65-69 326 Ages 70-74 309 Ages 75-79 229 Ages 80-84 150 Ages Over 85 109 BOAA MEMBERSHIP BY GENDER: Females 1023 Males 295 400 300 200 loo - � 0 (o b<: ^o �� Gender Breakdown NEW MEMBERS BY MONTH Females Males 30 MEMBERS BY LOCATION Bowmanvile 826 Newcastle 228 Courtice 107 Oshawa 51 Orono 44 Hampton 32 Whitby 12 Newtonville 11 Enniskillen 10 Toronto 6 Kendal 5 Nestleton 4 4Interesting V Facts PontyPool 4 Port Hope 3 Roseneath 3 Lindsay 3 Minden 2 Ashburn 2 Blackstock 2 Brighton 2 Carrying Place 2 Cavan 2 Cobourg 2 Trenton 2 Membership by location Scarbourgh 1 Hamilton 1 Janetville 1 Haydon 1 Bethany 1 Brooklin 1 Caesarea 1 Cannington 1 Ajax 1 Algonquin Highlands I Unlisted as Other - 5 Bowmanvile Newcastle Courtice Orono Hampton Newtonville Enniskillen ✓ Based on the stats received from the Municipality of Clarington Planning Department the population over SS is 23,280 ✓ 6.09% of the SS+ population of Clarington are currently participating as Members of the BOAA ✓ 2.3% of the SS+ population of Clarington are currently participating as Non -Member of the BOAA ✓ If each resident of Clarington over SS participated at the BOAA it would be at a cost of $1.38 based on the 2016 financial support of $255,000 ✓ In 2016 it cost the Municipality of Clarington supported our funding at a cost of $179.83 per BOAA Member 31 Centre Activity Statistics Sunday 24 Monday 200 Tuesday 272 Wednesday 222 Thursday 217 Friday 176 Saturday 42 300 250 200 150 100 50 0 Average Visits Registered by Day Interesting Facts ✓ In 2016 the BCAA hosted events, programs and courses on 340 of the 365 days within the calendar year ✓ 56,896 swipes were received within the My Seniors Centre Scanning System during 2016 January 164 February 172 Average Daily Attendance By Month March 177 250 April 181 200 May 195 150 June 152 100 July 98 50 August 90 0 September 190 e,oe{ eroet eros{ October 216 1 4e 5e 4 November 228 December 147 32 Charitable Donation Update In September of 2016 the Bowmanville Older Adult Association was granted its registered charity status effective February 12, 2016. # 79963 7525 RR0001 A registered charity is a special type of not-for-profit organization or corporation. Unlike a regular not-for-profit, a registered charity may: • Issue tax receipts • Receive donations from other charities • Not pay income tax • Be exempt from charging HST for many services • Be eligible to claim tax rebates for HST paid r� Interesting Facts ✓ In 2016 $35,372.00 was collected in charitable donations ✓ In 2016 the BOAA received matching funds for all NEW fundraisers from one anonymous donor to a maximum of $1000 per month ✓ The final month of the year saw an additional increase in donations as the BOAA received another anonymous donor who matched all donations up to $4000 33 Grant Application & Funding Updates The following grant application and funding requests were submitted and received by the Bowmanville Older Adult Association in 2016: • Municipality of Clarington Funding $255,000 • Ontario Seniors Secretariat Elderly Person Centre Funding $42,700 • Ontario Seniors Secretariat Elderly Person Special Grant Funding $8,911 • New Horizons For Seniors Funding Re: Intergenerational Funding $15,000 • Service Canada Summer Student Grant Funding $14,060 • OACAO Health Fair Funding Support $ 2,000 • Seniors Community Grant Funding $1,600 The following grant application and funding requests were submitted and not received by the Bowmanville Older Adult Association in 2016: • Enabling Accessibility Fund for community/workplace accessibility stream funding for Improved Accessibility via Power Door Installation and Hearing Loop Software installation for large scale events • Seniors Community Grant Funding RE: Improved Wheels in Action Services > Service t);� Ontario Canada 'tc as CitiFftWIl New Horizons Pro mm The Voice of Older Adult Centres La voix des centres pour aines 34 Financial Review 2016 REVENUE BUDGET Revenue Budget Grants - Fed/Prov 52,750 Grants - New 15,000 Grants - Municipal 255,000 Memberships 45,000 Registered Programs 152,000 Drop In Programs 29,500 Others (*Partnerships, Wheels and Service Providers) 25,000 Fundraising 71,000 Donations 10,000 Facility Rentals 33,000 Cafe/Catering I 42,400 Bank Interest I 0 Special Events (Health Fair, Christmas Dinner) 0 730,650 2016 EXPENSE BUDGET EXPENSE BUDGET Salaries/Benefits 458,000 Registered Programs 15,000 Drop In Programs 2,500 Special Events 2,500 Administration & General 21,000 Insurance 6,700 Facilities/Maintenance 48,140 Others (*Partnerships, Wheels and Service Providers) 23,000 Utilities 45,060 Fundraising 19,700 Cafe/Catering 30,000 Transition 8,150 Contingency 1,500 Amortization of Assets 14,400 Advertising/ Marketing (includes decals) 35,000 Grant Expenses (Health Fair, New Horizons, EPC) 730,650 2016 REVENUE ACTUALS (UNAUDITED) Revenue Actuals Grants - Fed/Prov 68,611.46 Grants - New 15,660 Grants - Municipal 255,000 Memberships 35,446.50 Registered Programs 134,467.41 Drop In Programs 33,251.26 Others *Partnerships, Wheels and Service Providers 35,304.48 Fundraising 97,823.85 Donations 35,537.05 Facility Rentals 32,489.55 Cafe/Catering 57, 738.57 Bank Interest I 507.51 Special Events (Health Fair, Christmas Dinner) I 8121.88 TOTAL I 809,959.62 Interesting Facts ✓ The total revenue collected in 2016 based on unaudited numbers is $809,959.62 ✓ 110.85% compared to Revenue Budget for 2016 37 2016 EXPENSE BUDGET (UNAUDITED) r, I Expense Actuals Salaries/Benefits 443,598.44 Registered Programs 21,572.75 Drop In Programs 4,863.76 Special Events 8,642.84 Administration & General 29,695.81 Insurance 14,268.32 Facilities/Maintenance 34,527.25 Others *Partnerships, Wheels and Service Providers 33,317.33 Utilities 58,631.85 Fundraising 24,728.92 Cafe/Catering 32,977.24 Loss of Capital Assets 6,000 Contingency Amortization of Assets 8,937.28 Advertising/ Marketing (includes decals) 49,311.93 Grant Expenses (Health Fair, New Horizons, EPC) 16,624.77 TOTAL 787,698.59 Interesting Facts ✓ 107.80 % compared to Expense Budget for 2016 Financial Highlights Fundraisina 2016 Revenues $97,823.85 Expenses $24,728.92 Net Income = $73,094.93 Hospitality & Catering 2016 Revenues $57,738.57 Expenses $32,977.34 Net Income = $24,761.23 Unbudgeted Expenses Included: • Replacement of Printer Copier • Replacement of Office Computer Equipment • Leasehold improvement projects: o Flooring of Common Room, Parlour, Office and Main Hal o Ongoing painting Challenges Regarding Expenses: Building Utilities 4,500 ■Electricity 4,000 ■ Water and 3,500 Sewer 3,000 Gas 2,500 2,000 1,500 1,000 500 Expenses ' Jan ' Feb ' Mar ' Apr ' May ' Jun ' Jul ' Aug ' Sep ' Oct ' Nov ' Dec 0 Total 0 Trend „�0 Ekdr, ft 3,20.00 3,059.00 3,554.00 3,574.00 3,564.00 3,443.00 3,646.00 3,626.00 3,956.64 3557.78 3,170.80 Water and Sewer 544.21 583.99 525.98 553.83 488.87 509.75 3,20663 Gas 1,325.71 1,225.13 1,286.45 859.70 442.80 272.51 139.65 118.19 131.79 247.16 475.58 519.02 7043.69 ``-.....�' Total 5076 92 4 284.13 542444 443370 453278 371551 433940 374419 4 577 30 300494 415G 13 4 345.15 52436 G7 39 Payroll & ETD Payroll Breakdown VacPay Pay Out from COAA I WSIB 1 Program Instructors Part -Time Hourly Full -Time Payroll & ETD RRSP M Benefits Part- Time & ETD 0 50000 100000 150000 200000 250000 lnterasting Facts ✓ 6.66% of the BOAA's Expenses were used to cover the annual utility costs associated to maintaining the Clarington Beech Centre's Hydro, Gas and Water/Sewer ✓ 47% of the BOAA's Expenses for payroll are spent to cover the cost of the 6 fulltime employees base salaries and wages with ETD ✓ 60% of the BOAA's Expenses is spent to cover all costs associated with payroll and ETD including: WSIB, Employee Health Tax, Benefits, Part -Time Wages, Full -Time Wages, etc. 40 2016 Unaudited Year End Balance Sheet ASSETS Current Assets Gheq uingr5avi ng s 1000 - TD - Operating 49,511 27 1401 - P -V t Gash 2(14-00 1003 - TO Lotteq 18,460.29 1064 • TD Reserves 52.954.46 Total ChequingfSavings 120.725.62 Accounts Receivable 1200 - Accounts Receivable 278,41 Total Accounts Receivable 276,41 Total Current Assets 121,044-03 Fixed Assets 1600 - Furniture & Equipment 1645 ONglnal Cost 12,034.49 1610 Aceurn Oeprec-FUrn It$ Equip -1,737.28 Total 1640 • Furniture & Equipment 10.293.21 16411 - Automobile 1654 • Accum Deprer-Auto -7,214,00 1640 - Automobile - Other 10.004.40 Tctd11$4D - Actomoblie P.8w.w Total Fixed Assets 13,493.21 TOTAL ASSETS 13+t,7.24 LIAOILITIES A EQUITY Llabllltles Current tiabl I Itles Accounts Payable 20013 - Ac=urlt& Payable 8.252.59 Tp1al Account& Payable 8.252.59 Other Currcni. Liabllitfes 2140 • Payroll Liabilities 3,355.59 2105 - WSIB Payable -1,147,22 2210 • HST Collected an Sal&s 3$,645.56 2220 - Hsi` Paid - ITC 13% -25,992.45 2240 - HST Instalments -14,010-110 2304 • RRSP Contributions EES ER 1.244-89 Total Other Current LiabiIIdes 1.066.77 Total Current LlabilAies 9.319.36 Total Llabilfties 9.319.38 Equity 3100 - Investrnant in Capltal Assets 14.004.40 9300 - Older Adult Capital RF 16,044.25 34DD - Older Adult Operating RF -SD% 34.$97.74 3904 - Unrestricted Surplus 39.654;55 Net Income 22.221.03 Total Equlty 124,777,88 TOTAL LIABILITIES 8r EQUITY 134.097.24 41 2017 Budget Revenue 2017 Grants — Federal / Provincial 42,750 55,000 Municipal Grant 310,000 Memberships 37,500 Registered Programs 152,000 Drop In Programs 32,500 Fundraising 75,000 Donations / Sponsorships 24,700 Other (Specify) 35,000 Facility Rentals 30,000 Cafe/Catering 42,400 Total Revenue $836,850.00 Expenditures 2017 Salaries — Full Time/Part Time Employee Health Tax, WSIB, 555,000 Contract Labour, Instructors, Benefits, RRSP Scheduled Programs 15,000 Drop -In Programs 2,500 Special Events 5,000 Admin/Office/ Audit 32,000 Insurance, 7,000 Rebranding /Advertising 35,000 Maintenance 35,000 Utilities 55,000 Other (Specify) 30,000 Fundraising 23,000 Cafe/Catering 27,000 Contingency Fund 1,500 Capital Asset 4,646 Amortization of Assets 9,204 Total Expenses $836,850 42 2017 Goals & Priorities for our Organization - To introduce wheel chair accessible transportation - Review and adjust all staff salaries and benefits to ensure fair pay for all staff based on comparable businesses and service providers within the Municipality of Clarington - Increase in successful weekend programming - Improve Volunteer recruitment, training and recognition - Provide Ambassadors and greeters for Community Events - Increase participation in Community Events (Example: Applefest, Maplefest, etc.) - Increased Charitable Donations and Corporate Sponsorships - Increased community marketing and promotions with local businesses (i.e. Doctors, Dentists, Wellness Centers, etc.) - Increase marketing and advertising - Continuation of Intergenerational Programming - Find alternative space to allow for expanded programming and events