HomeMy WebLinkAboutCOD-005-06
CJ!llpn
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
January 23rd, 2006
Report #: COD-005-06
File#_
/) By-law#r2('lOA-D//f
1-<.(-6;.t A(J(-) .1jfJ..A-D b
Subject:
RFP2005-17 - Mail-In Voting Service
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-005-06 be received;
2. THAT Canada Post Corporation, Ottawa, Ontario with a total bid in the amount of
$96,594.96 (Plus GST), being the most responsible bidder meeting all terms, conditions,
and specifications of RFP 2005-17, be awarded the contract for the Mail-In Voting
Services as required by the Municipal Clerk's Department;
3. THAT funds required in the amount of $96,594.96 (plus GST) be drawn from
Account # 100-19-193-10190-7101 ; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
Submitted by: ~~~ Reviewed bY~-~
arie Marano, H.B.Sc., C.M.O. Franklin Wu,
Dire ,of Corporate ervic Chief Administrative Officer"
~/1 /1
cyT I ,
Direc r of i
MM\NT\AC\LAB\sm
REPORT NO.: COD-005-06 PAGE 2
________________________________________________________________________________
BACKGROUND AND COMMENT
A request for proposal was advertised and issued to provide mail-in voting services for the
Municipality of Clarington.
Subsequently, bids were received and tabulated as per schedule “A” attached.
As stipulated in the proposal documents, proponents were evaluated based on the following
criteria:
?
Previous experience with mail-in ballots
?
Previous experience with Ontario Municipal Elections
?
Previous experience with vote tabulating equipment
?
Price
?
Ability to complete projects in accordance with Schedule
?
Completeness of proposal
?
Value Added Service
?
References
Upon completion of the review by the selection committee the decision was to award the
contract to Canada Post Corporation.
The total project cost for this project will be provided from the 2006 Current Budget Account
#100-19-193-10190-7101 and is within the total recommended budget.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Municipal Clerk.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Canada Post
Corporation, Ottawa, Ontario, to enter into agreement for Mail-
in Voting Services.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Canada Post Corporation, Ottawa, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this 30th day of January, 2006.
By-law read a third time and finally passed this 30th day of January, 2006.
___________________________
John Mutton, Mayor
__________________________
Patti L. Barrie, Municipal Clerk
Schedule “A”
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Canada Post
Corporation, Ottawa Ontario to enter into agreement for Mail-
in Voting Services.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Canada Post Corporation, Ottawa, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2006.
By-law read a third time and finally passed this day of , 2006.
___________________________
John Mutton, Mayor
__________________________
Patti L. Barrie, Municipal Clerk