HomeMy WebLinkAboutCOD-021-03
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
June 16, 2003 Resolution #6PfI- :3fJr5-D5
File #:_H r. Q Ii
By-law #:
Date:
Report #: COD-021-03
Subject:
Co-operative Tender CL2003-6, Traffic Signs
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-021-03 be received;
2. THAT Scugog Signs, Pontypool, Ontario, being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2003-6 be awarded
Part A for the requirements of the Municipality of Clarington for traffic signs;
3. THAT the contract be extended for a second year, pending satisfactory service
and pricing; and
4. THAT the required funds be drawn from the respective year's budget allocation
for Traffic and Street Signs.
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Reviewed bY:O ~~ ~
Franklin Wu,
Chief Administrative Officer
Submitted by:
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1201
REPORT NO.: COO-021-03
PAGE 2
BACKGROUND AND COMMENT
A tender for the supply and delivery of Traffic Signs (Part A) and Sign Blanks (Part B) was issued on
a Co-operative basis with the City of Oshawa, City of Pickering, Town of Whitby and the Region of
Durham participating.
A summary of bids marked Schedule "A" listing all bidders and their respective bid amounts is
attached.
The Municipality of Clarington requirements are for Part "A" only and are approximated to be
$38,000.00 a year and are included in the total bid amount reflected on Schedule "A".
As the total usage requirements of each of the participants fluctuates from year to year and as the
pricing is based on anticipated volume, an overall percentage increase or decrease can not be
determined. However, in spot checking individual prices any increases proposed are reasonable.
The contract resulting from this tender will cover the supply and delivery of various signs and
miscellaneous hardware to the Municipality of Clarington on an "as required" basis. Subject to
satisfactory pricing and service and upon agreement by the Co-operative participants it is
recommended that the contract be awarded for a second year.
The required funds will be drawn from the respective years budget allocation for Traffic Signs and
Street Signs.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be directed
to the Director of Engineering Services.
After further review and analysis of the bids by Purchasing, the Durham Purchasing Co-operative
and the Engineering Department, it is respectfully recommended that the Municipality of
Clarington requirements for Traffic Signs as included in Part "A" of Tender CL2003-6, be awarded to
Scugog Signs, PontYPool, Ontario.
The subject firm has provided satisfactory service to the Municipality of Clarington in recent years.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)B23-3379 F (905)623-4169
1202
2
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Municipality of Clarington
SCHEDULE "An
BID SUMMARY
TENDER CL2003-6
TRAFFIC SIGN REQUIREMENTS
BIDDER TOTAl. BID TOTAL BID
AMOUNT AMOUNT
PART A PART B
Mechanical Advertising $130,590.83 $32,880.20
Oshawa, ON
Scugog Signs $116,917.73 $31,774.21
PontvDool, ON
Note: Bids amended to move
Page 28 from Part A to Part B
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