HomeMy WebLinkAboutCOD-007-06
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
January 23, 2006
Report #: COD-OO? -06
File#_
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Subject:
Tender CL2005-38, Street Lighting Improvements at Various Locations
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-007-06 be received;
2. THAT Langley Utilities Contracting, Bowmanville, Ontario with a total bid in the amount
of $105,838.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2005-38, be awarded the contract for the
Street Lighting Improvements at Various Locations as required by the Engineering
Department;
3. THAT thQ total funds required in the amount of $115,250.00 ($1 05,838.00 tender plus
work by Hydro One, plus addition work under Tender CL2003-27, contingencies,
consulting and less works recoverable from developers) be drawn as follows:
a) $10,500.00 (Part A) from 2005 Capital Budget Account # 110-32-324-83279-
7401;
b) $20,000.00 (Part C,D, E & F) from the 2005 Capital Budget Account # 110-32-
324-83221-7401 ;
c) $9,500.00 additional funds to be reallocated from Part A of 2005 Capital Budget
Account # 110-32-324-83279-7401;
d) $10,500.00 shortfall for Parts C, 0, E .and F to be funded from the Roads
Contribution Reserve Fund; and
e) THAT the remaining funds in the amount of $64,750.00 for Parts Band G be
drawn from the 2004 Capital Budget Account # 110-32-324-83248-7401.
4. THAT the attached By-law marked Schedule "An authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
"
REPORT NO.: COD-007-06
PAGE 2
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Submitted by: "'./... cI:~---
ne Marano, H.B.So., C.M.a.
Director of Corporate Services
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A.S. Cannella, C.E.T.
Director of Engineering Services
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Reviewed by: O~~
Franklin Wu,
Chief Administrative Officer
REPORT NO.: COD-007-06 PAGE 3
________________________________________________________________________________
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Street Lighting
Improvements at Various Locations within the Municipality of Clarington, as required by the
Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule “B” attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the letter from Totten Sims Hubicki Associates, marked Schedule “B” and will be provided from
the accounts specified in the recommendations of this report. As the total funds required from
the Various Street Lighting Improvement for Parts C, D, E and F Account # 110-32-324-83221-
7401 exceeds the available funds of $20,000.00, it is recommended that additional funds
required in the amount of $9,500.00 be reallocated from the under expenditure of Part A,
Account # 110-32-324-83279-7401. It is further recommended that the balance of the funds
required for Parts C, D, E and F in the amount of $10,500.00 be drawn from the Roads
Contribution Reserve Fund. Note, $7,096.20 has already been expended from Account # 110-
32-330-83205-7401 and has been included in the total funds required for Tender CL2005-38.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Langley
Utilities Contracting, Bowmanville, Ontario, be recommended for the contract for the Street
Lighting Improvements at Various Locations.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Langley
Utilities Contracting, Bowmanville, Ontario, to enter into
agreement for the Street Lighting Improvements at Various
Locations
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Langley Utilities Contracting, Bowmanville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2006.
By-law read a third time and finally passed this day of , 2006.
___________________________
John Mutton, Mayor
__________________________
Patti L. Barrie, Municipal Clerk
Schedule “A”
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Langley
Utilities Contracting, Bowmanville, Ontario, to enter into
agreement for the Street Lighting Improvements at Various
Locations
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Langley Utilities Contracting, Bowmanville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2006.
By-law read a third time and finally passed this day of , 2006.
___________________________
John Mutton, Mayor
__________________________
Patti L. Barrie, Municipal Clerk