HomeMy WebLinkAboutCOD-004-06
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
January 23rd, 2006
Report #: COD-004-06
File#_
By-law # &<tVV" - () 1--..'3
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Subject:
CL2005-47, Mill Street Watermain Realignment, Newcastle
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-004-06 be received;
2. THAT Cobourg Development Services Ltd., Cobourg, Ontario with a total bid in the
amount of $275,661.00 (Plus GST), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2005-47, be awarded the contract for
the Mill Street Watermain Realignment, Newcastle as required by the Engineering
Department;
3. THAT funds required in the amount of $400,00.00 ($275,661.00 tender plus
contingencies, consulting and C.N. Rail Costs) be drawn from Engineering 2005 Capital
Budget Account # 110-32-330-83263-7401; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
Submitted by:
Reviewed b}-.) ~Q-:::eAJ~
Franklin Wu,
Chief Administrative Officer
A.S. annella, C.E.T.
Director of Engineering Services
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REPORT NO.: COD-004-06 PAGE 2
________________________________________________________________________________
BACKGROUND AND COMMENT
Mill Street
Tender specifications were provided by Totten Sims Hubicki Associates for the
Watermain Realignment, Newcastle, Ontario
, as required by the Engineering Department and is
shown on the map below.
Tenders were advertised in local papers, as well electronically. Subsequently, tenders were
received and tabulated as per Schedule “B” attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the letter from Totten Sims Hubicki Associates, marked Schedule “B” and will be provided from
the 2005 Capital Budget Account # 110-32-330-83263-7401 and are within the total approved
budget allocation of $665,000.00 which is included in the overall budget of $1,300,000.00 for the
Mill Street Grade Separation.
REPORT NO.: COD-004-06 PAGE 3
________________________________________________________________________________
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Cobourg
Development Services Ltd., Cobourg, Ontario, be recommended for the contract for the Mill
Street Watermain Realignment, Newcastle, Ontario.
SCHEDULE “A” By-law
SCHEDULE “B” List of Bids
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Cobourg
Development Services Ltd., Cobourg, Ontario, to enter into
agreement for the Mill Street Watermain Realignment,
Newcastle, Ontario.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Cobourg Development Services Ltd., Cobourg, Ontario, and
said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this 30th day of January, 2006.
By-law read a third time and finally passed this 30th day of January, 2006.
___________________________
John Mutton, Mayor
__________________________
Patti L. Barrie, Municipal Clerk
Schedule “A”
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Cobourg
Development Services Ltd., Cobourg, Ontario, to enter into
agreement for the Mill Street Watermain Realignment,
Newcastle, Ontario.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Cobourg Development Services Ltd., Cobourg, Ontario, and
said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2006.
By-law read a third time and finally passed this day of , 2006.
___________________________
John Mutton, Mayor
__________________________
Patti L. Barrie, Municipal Clerk