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HomeMy WebLinkAbout01/09/2006 General Purpose and Administration Committee Minutes January 9, 2006 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 9, 2006 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, C. Tennisco Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-001-06 Moved by Councillor Schell, seconded by Councillor Trim THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on December 5, 2005, be approved. CARRIED Mayor Mutton extended a Happy New Year to members of Council and the residents of Clarington. General Purpose and Administration Committee Minutes January 9, 2006 PRESENTATION Samveg Saxena, President & Founder - UOIT Solar Vehicle Team presented to Mayor Mutton and Council a “Certificate of Appreciation” in recognition of The Municipality of Clarington’s valuable contributions to UOIT Solar Vehicle Team. Mr. Saxena informed Council that $30,000.00 has been raised to assist in the completion of their solar powered car. The UOIT Solar Vehicle Team has implemented an “Adopt-A-Cell Program” to fund the costs of approximately 500 solar cells that will be required to power the team’s solar car. The cells may be adopted at a cost of $50.00 per cell. In closing, Mr. Saxena extended an invitation to Council to visit the University to view the construction site of the solar car. DELEGATION There were no delegations. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Clarington Official Plan and Zoning By-Law 84-63 and for Approval of a Proposed Draft Plan of Subdivision Applicant : Brookfield Homes (Ontario) Limited Report: PSD-001-06 Cynthia Strike, Senior Planner, gave a verbal report pertaining to Report PSD-001-06. Jason Gibson, a resident residing east of the proposed site and a local apple farmer, spoke in opposition to this application. Mr. Gibson is concerned that the population growth related to a development of this size in the Newcastle area could negatively affect the area in the future. Mr. Gibson requested that Council heavily consider the impact that a major development of this size will have on Newcastle in the future. In closing, Mr. Gibson stated he is not opposed to development, but encourages Council to slow it down. We do not inherit land from our ancestors, we borrow it from our children. Doug Rombough, resident and owner of property in Newcastle, spoke in opposition to the application. Mr. Rombough is concerned about the adverse effects such amendments and future conversion of prime agricultural land will have on his property and the local community. His major concerns are: increased urbanization and the effect it would have on the nature and charm of the Village of Newcastle; protection of ecological systems and agricultural resources; proposed reduction in street widths adding to the on-street parking concerns and the risks associated for children and other pedestrians; cluster housing not compliant with the Clarington Official Plan; and the funding required for the infrastructure (roads and right- of-ways, storm sewers and drainage systems). In closing, Mr. Rombough requested an - 2 - General Purpose and Administration Committee Minutes January 9, 2006 Environmental Site Assessment of the proposed land, a copy of the Neighbourhood Design Plan and Watershed Study, and that he be advised of any subsequent meetings, adoption of the proposed amendments, and approval of the Draft Plan of Subdivision. Mr. Rombough distributed a letter to members of Council documenting his concerns. Joanne Raymond, a resident of Newcastle, spoke in opposition to this application. Ms. Raymond is concerned that the proposed large concrete draining area will not be pleasing to the eye. She also expressed concerns that the development will negatively affect the local residents’ existing septic and sewer systems. Hugh Allin, owner of a local hog farm located north of the proposed development, spoke in support to the proposed development. Mr. Allin confirmed that his farming operations have not increased over the past 10 years. He stated that other area farms also generate odours. Bryce Jordan, Sernas Associates, Agent, on behalf of Brookfield Homes (Ontario) Limited and Smooth Run Developments (Metrus Developments Inc.) spoke in support to the application and acknowledged the concerns of local residents regarding the impact of such a large development. Mr. Jordan introduced Mike Hudson, Urban Design Consultant, The MBTW Group - Community and Resort Planning, Urban Design, Landscape Architecture, to address these concerns. Mike Hudson, Urban Designer, The MBTW Group, presented a slide show in support of Report PSD-001-06. Mr. Hudson stated the design principles incorporated into this community are a healthy community, personal well being of the residents and local neighbourhoods, a strong sense of neighborhood, landscaping to create a continuation of the natural area, inter- connected grid streets with calming effects to cater to pedestrians and cyclists. Various open spaces, schools, parks, and amenities will be easily accessible by pedestrians along a central spine of the community. PLANNING SERVICES DEPARTMENT PROPOSED OFFICIAL PLAN AMENDMENT PROPOSED NEIGHBOURHOOD DESIGN PLAN FOR VILLAGE NORTH NEIGHBOURHOOD IN NEWCASTLE APPLICATIONS TO AMEND THE ZONING BY-LAW AND FOR APPROVAL OF DRAFT PLANS OF SUBDIVISION TO PERMIT 1469 RESIDENTIAL UNITS, PARKS AND SCHOOLS APPLICANTS: SMOOTH RUN DEVELOPMENTS (METRUS DEVELOPMENTS INC.) AND BROOKFIELD HOMES (ONTARIO) LIMITED Resolution #GPA-002-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-001-06 be received; - 3 - General Purpose and Administration Committee Minutes January 9, 2006 THAT the application to amend the Clarington Official Plan COPA 2005-008, submitted by Smooth Run Developments and Brookfield Homes (Ontario) Limited be referred back to staff for further processing and the completion of a Neighbourhood Design Plan; THAT the application for Draft Plan of Subdivision S-C-2005-0003 and application for rezoning, ZBA 2005-042 submitted by Smooth Run Developments be referred back for further processing and completion of a Neighbourhood Design Plan; THAT the application for Draft Plan of Subdivision S-C-2005-0004 and application for rezoning, ZBA 2005-043 submitted by Brookfield Homes (Ontario) Limited be referred back for further processing and the completion of a Neighbourhood Design Plan; THAT the applicants be required to undertake a Financial Impact Analysis to address the impacts of these proposals to the Municipality; THAT Staff conduct a community consultation process for the North Village Neighbourhood Plan; and THAT all interested parties listed in Report PSD-001-06 and any delegation be advised of Council’s decision. CARRIED BOWMANVILLE COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE Resolution #GPA-003-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report PSD-002-06 be received; and THAT all interested parties listed in Report PSD-002-06 and any delegations be advised of Council's decision. CARRIED ORONO COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE Resolution #GPA-004-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-003-06 be received; and THAT all interested parties listed for Report PSD-003-06 and any delegations be advised of Council’s decision. CARRIED - 4 - General Purpose and Administration Committee Minutes January 9, 2006 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF DECEMBER 1 AND DECEMBER 15, 2005 Resolution #GPA-005-06 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report PSD-004-06 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on December 1, 2005 for applications A2005-0051 and A2005-0052, and on December 15, 2005 for application A2005/008, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED ENVIRONMENTAL STEWARDSHIP PROGRAM UPDATE Resolution #GPA-006-06 Moved by Councillor Foster, seconded by Councillor Pingle THAT Report PSD-005-06 be received; and THAT all interested parties listed for Report PSD-005-06 and any delegations be advised of Council's decision. CARRIED Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR NOVEMBER, 2005 Resolution #GPA-007-06 Moved by Councillor Robinson, seconded by Councillor Schell THAT Report EGD-001-06 be received for information. CARRIED - 5 - General Purpose and Administration Committee Minutes January 9, 2006 OPERATIONS DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Pingle chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - NOVEMBER, 2005 Resolution #GPA-008-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report ESD-001-06 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. CLERK’S DEPARTMENT There were no reports considered under this section of the agenda. Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT Reports COD-001-06 and COD-002-06 were withdrawn from the Agenda prior to the meeting. WORK TECH SOFTWARE Resolution #GPA-009-06 Moved by Councillor Schell, seconded by Councillor Trim THAT Report COD-003-06 be received; THAT Work Tech Inc., Grimsby, Ontario be awarded a contract for the Work Tech Software in the amount of $43,000.00 (Plus GST); - 6 - General Purpose and Administration Committee Minutes January 9, 2006 THAT funds required in the amount of $43,000, which have been carried over be drawn from Information Technology Software Account #110-16-162-81611-7401; and THAT the By-law attached to Report COD-003-06, marked Schedule "A", authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED FINANCE DEPARTMENT There were no reports considered under this section of the agenda. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no reports considered under this section of the agenda. UNFINISHED BUSINESS Resolution #GPA-010-06 Moved by Councillor Robinson, seconded by Councillor Pingle THAT the presentation and Certificate of Appreciation of Samveg Saxena, President & Founder - UOIT Solar Vehicle Team regarding the solar vehicle be received with thanks. CARRIED OTHER BUSINESS Mayor Mutton advised that the Mayor's Levee will take place this Sunday, January 15, 2006 from 12:30 p.m. - 2:30 p.m. at the Newcastle Community Hall. ADJOURNMENT Resolution #GPA-011-06 Moved by Councillor Robinson, seconded by Councillor Schell THAT the meeting adjourn at 10:50 a.m. CARRIED ~V(~ ~ ,~ i , EP TV -'LERK -7-