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GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE:
JANUARY 9,2006
9:30 A.M.
TIME:
PLACE:
COUNCIL CHAMBERS
1. ROLL CALL
2. DISCLOSURES OF PECUNIARY INTEREST
3. MINUTES
(a) Minutes of a Regular Meeting of December 5. 2005
301
4.(a) PRESENTATION
(i) Samveg Saxena, President & Founder - UOIT Solar Vehicle Team
- Certificate of Appreciation
(b ) DELEGATION
No Delegations
5. PUBLIC MEETINGS
(a) Application to Amend the Clarington Official Plan and Zoning
By-Law 84-63 and for Approval of a Proposed Draft Plan of
Subdivision
Applicant: Brookfield Homes (Ontario) Limited
Report: PSD-001-06
501
6. PLANNING SERVICES DEPARTMENT
(a) PSD-001-06 - Proposed Official Plan Amendment - Proposed 601
Neighbourhood Design Plan For Village North
Neighbourhood in Newcastle
Applications to Amend the Zoning By-law and for Approval
of Draft Plans of Subdivision to Permit 1469 Residential
Units, Parks and Schools
Applicants: Smooth Run Developments (Metrus
Developments Inc.) and Brookfield Homes (Ontario)
Limited
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-33H
G.P. & A. Agenda
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January 9, 2006
(b) PSD-002-06 - Bowmanville Community Improvement Plan Grants 620
Update
(c) PSD-003-06 - Orono Community Improvement Plan Grants Update 624
(d) PSD-004-06 - Monitoring of the Decisions of the Committee of 627
Adjustment for the Meetings of December 1 and
December 1S, 2005
(e) PSD-00S-06 - Environmental Stewardship Program Update 632
7. ENGINEER:~ JG SERVICES DEPARTMENT
(a) EGD-001-06 - Monthly Report on Building Permit Activity for
November, 2005
701
8. OPERATIONS DEPARTMENT
No Reports
9. EMERGENCY AND FIRE SERVICES DEPARTMENT
(a) ESD-001-06 - Monthly Response Report - November, 2005
901
10. COMMUNITY SERVICES DEPARTMENT
No Reports
11. CLERK'S DEPARTMENT
No Reports
12. CORPORATE SERVICES DEPARTMENT
(a) COD-001-06 - "Neighbourhood Network" Forum Changed to 1201
"Your Town"
(b) COD-002-06 - CL2005-46 - Construction of Brian McFarlane Hockey 1205
Museum
(c) COD-003-06 - Worktech Software 1222
G.P. & I. "Indl
13. FINANCE DEPARTMENT
No Reports
14. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
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Jln111'l9, 2001
No Reports
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
17. ADJOURNi\..cNT
Cmrl!JgtOI1
General Purpose and Administration Committee
Minutes
December 5, 2005
Minutes of a meeting of the General Purpose and Administration Committee held on Monday,
December 5, 2005 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were:
Also Present:
Mayor J. Mutton
Councillor A. Foster
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Deputy Chief, Emergency & Fire Services, M. Berney
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of FinancelTreasurer, N. Taylor
Deputy Clerk, A. Greentree
Clerk II, C. Tennisco
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Foster advised that he would be disclosing a pecuniary interest with respect to
Report PSD-141-05 to be considered under both the Public Meetings and the Planning Services
Department sections of the Agenda.
MINUTES
Resolution #GPA-454-05
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the minutes of the regular meeting of the General Purpose and Administration Committee
held on November 21, 2005, be approved.
CARRIED
301
General Purpose and Administration Committee
Minutes
December 5, 2005
PRESENTATION
There were no presentations.
DELEGATION
There were no delegations.
Councillor Schell chaired this portion of the meeting.
PUBLIC MEETING
Councillor Foster stated he has a pecuniary interest with respect to Report PSD-141-05 as his
wife works at the Church. Councillor Foster vacated his chair and refrained from discussions on
this matter.
(a) Subject: Application to Amend the Zoning By-law 84-63
Applicant: Trustees of the Newtonville/Shiloh/Kendal Pastoral Charge
Report: PSD-141-o5
Susan Ashton, Senior Planner, gave a verbal report pertaining to Report PSD-141-05.
Bob Martindale, Martindale Planning Services, Applicant, on behalf of the Trustees of the
Newtonville/Shiloh/Kendal Pastoral Charge, spoke in opposition to the recommendations of the
Durham Regional Health Department on the basis that there will be no change in the land use and
therefore no need for an expensive hydrogeological study.
(b) Subject: Application to Amend the Zoning By-law 84-63
Applicant: Penwest Development Corporation
Report: PSD-142-o5
Susan Ashton, Senior Planner, gave a verbal report pertaining to Report PSD-142-05.
No one spoke in support of or in opposition to Report PSD-142-05.
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General Purpose and Administration Committee
Minutes
December 5, 2005
PLANNING SERVICES DEPARTMENT
Councillor Foster stated he has a pecuniary interest with respect to Report PSD-141-05 as his
wife works at the Church. Councillor Foster vacated his chair and refrained from discussions and
voting on this matter.
REZONING TO PERMIT THE SEVERANCE OF THE EXISTING MANSE FROM NEWTONVILLE
UNITED CHURCH
OWNER: TRUSTEES OF THE NEWTONVILLE/SHILOH/KENDAL PASTORAL CHARGE
Resolution #GPA-455-05
Moved by Councillor :.~binson, seconded by Councillor Trim
THAT Report PSD-141-05 be received;
THAT the rezoning proposal for the severance of the existing manse from the Newtonville United
Church be referred back to Staff for further processing and preparation of a subsequent report;
and
THAT all interested parties listed in Report PSD-141-05 and any delegations be advised of
Council's decision.
CARRIED
ZONING BY-LAW AMENDMENT TO PERMIT THE REDEVELOPMENT OF TWO PROPERTIES
WITH 14 SINGLE DETACHED DWELLINGS
APPLICANT: PENWEST DEVELOPMENT CORPORATION
Resolution #GPA-456-05
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report PSD-142-05 be received;
THAT the rezoning proposal for redevelopment of two properties be referred back to Staff for
further processing and preparation of a subsequent report; and
THAT all interested parties listed in Report PSD-142-05 and any delegations be advised of
Council's decision.
CARRIED
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General Purpose and Administration Committee
Minutes
December 5, 2005
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE
MEETING OF NOVEMBER 17, 2005
Resolution #GP A-457 -05
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Report PSD-143-05 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on November 17,
2005 for applications A2005-0042, A2005-0046, A2005-0048, A2005-0049, and A2005-0050, and
that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of
the Committee of Adjustment.
CARRIED
PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT A SELF SERVE CAR WASH
APPLICANT: MOOLCO INVESTMENTS INCORPORATED
Resolution #GPA-458-05
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report PSD-144-05 be received;
THAT the rezoning application submitted by Moolco Investments Incorporated be approved
and that the proposed Zoning By-law contained in Attachment 2 to Report PSD-144-05 be
passed;
THAT Council pass a By-law to remove the "(H) Holding" symbol at such time as the applicant has
satisfied the provisions of Section 23.4.3 of the Clarington Official Plan;
THAT the Region of Durham Planning Department be forwarded a copy of Report
PSD-144-05 and Council's decision; and
THAT all interested parties listed in Report PSD-144-05 and any delegations be advised of
Council's decision.
CARRIED
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General Purpose and Administration Committee
Minutes
December 5, 2005
APPLICATION FOR REMOVAL OF PART LOT CONTROL
OWNER: MAPLE WOODS LAND CORPORATION
Resolution #GPA-459-05
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report PSD-145-05 be received;
THAT the request for removal of Part Lot Control with respect to Lots 16 and 24 inclusive on
Registered Plan 40M-2265 and Lots 1 to 9 inclusive, Lots 12 to 17 inclusive and Lots 19 to 25
inclusive or Registered Plan 40M-2278, be approved and that the Part Lot Control By-law attached
to Report PSD-145-05 be passed pursuant to Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD-145-05, any delegations and the Regional
Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
PORT DARLINGTON WATERFRONT PARK - CONCEPTUAL MASTER PLAN DESIGNATION
OF WETLAND AS PROVINCIALLY SIGNIFICANT
Resolution #GPA-460-05
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT Report PSD-146-05 be received; and
THAT all interested parties listed in Report PSD-146-05 and any delegations be advised of
Council's decision.
CARRIED
WITHDRAWAL OF APPEAL TO DRAFT PLAN OF SUBDIVISION
Resolution #GPA-461-05
Moved by Councillor Foster, seconded by Councillor Trim
THAT Report PSD-147-05 be received;
THAT the appeal tiled by the Municipality of Clarington with respect to City of Oshawa decision to
grant draft approval to proposed plan of subdivision S-Q-2004-03 be withdrawn; and
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General Purpose and Administration Committee
Minutes
December 5, 2005
THAT a copy of Committee's decision be forwarded to the City of Oshawa and the Region of
Durham Planning Department.
CARRIED
PROPOSED OFFICIAL PLAN AMENDMENT, ZONING BY-LAW AMENDMENT AND PLAN OF
SUBDIVISION TO PERMIT 389 RESIDENTIAL UNITS, A PARK BLOCK AND AN
ELEMENTARY SCHOOL BLOCK
APPLICANT: WED INVESTMENTS LIMITED (THE KAITLlN GROUP LTD.)
Resolution #GPA-462-05
Moved by Councillor ~;ngle, seconded by Councillor Foster
THAT Report PSD-148-05 be referred to the end of the agenda to be considered in a "closed"
meeting.
WITHDRAWN
Resolution #GPA-463-05
Moved by Mayor Mutton, seconded by Councillor Trim
That Report PSD-148-05 be received;
THAT the application to amend the Clarington Official Plan being Amendment NO.4 7, submitted
by WED Investments Ltd be approved as contained in Attachment 4 to Report PSD-148-05;
THAT the Plan of Subdivision 18T-90051, submitted by WED Investments Ltd. be approved
and that the Director of Planning Services be authorized to issue Draft Approval subject to the
conditions contained in Attachment 5 of Report PSD-148-05;
THAT the application for Zoning By-law Amendment Dev 91-003 submitted by WED Investments
Ltd. be partially approved as contained in Report PSD-148-05 as Attachment 6 and that the
zoning for Block 154 be referred back to staff for a subsequent report at such time site details are
available;
THAT the Mayor and Clerk be authorized by By-law to execute a Subdivision Agreement between
the Owner and the Municipality of Clarington, at such time as the agreement has been finalized to
the satisfaction of the Directors of Engineering Services and Planning Services; .
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General Purpose and Administration Committee
Minutes
December 5, 2005
THAT the Durham Region Planning Department be forwarded a copy of Report PSD-148-05 and
Council's decision: and
THAT all interested parties listed in Report PSD-148-05 and any delegation be advised of
Council's decision.
CARRIED
CONFIDENTIAL PROPERTY MATTER
Resolution #GPA-464-05
Moved by Councillor Pingle, seconded by Councillor Foster
THAT the verbal report of the Director of Planning Services regarding a legal property matter be
referred to the end of the agenda to be considered in a "closed" meeting.
CARRIED
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR OCTOBER, 2005
Resolution #GPA-465-05
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report EGD-046-05 be received for information.
CARRIED
PEDESTRIAN CONCERNS - TOOLEY ROAD, COURTICE
Resolution #GPA-466-05
Moved by Councillor Foster, seconded by Councillor Schell
THAT Report EDG-047-05 be received;
THAT the sidewalk construction on Tooley Rd., remain scheduled to coincide with the Adelaide
Avenue extension and not be advanced at this time;
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General Purpose and Administration Committee
Minutes
December 5, 2005
THAT the regulatory speed limit on Tooley Rd. be posted consistently as 50 kmlhr from Nash
Road to Pebblestone Road by removing the 60 km/hr zone from 1200m north of Nash Rd to
Pebblestone Road; and
THAT the by-law attached to Report EGD-047-05 be approved.
CARRIED
OPERATIONS DEPARTMENT
There were no reports considered under this section of the agenda.
EMERGENCY SER\;,~:~S DEPARTMENT
There were no reports considered under this section of the agenda.
Councillor Robinson chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
DONATION - PUBLIC ACCESS DEFIBRILLATOR
Resolution #GPA-467-05
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report CSD-017-05 be received for information;
THAT the cost of the annual certification and training for staff be funded through the Community
Services Department's operating budget;
THAT a small plaque be installed with the unit, acknowledging the donation by Barbara Standley;
and
THAT Barbara Standley be formally thanked for her offer and advised of action taken.
CARRIED
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General Purpose and Administration Committee
Minutes
December 5, 2005
MUNICIPALITY OF CLARINGTON'S PARTICIPATION IN THE SUMMER JOBS SERVICE
PROGRAM
Resolution #GPA-468-05
Moved by Councillor Schell, seconded by Councillor Foster
THAT Report CSD-018-05 be received for information.
CARRIED
Councillor ~oster chaired this portion of the meeting.
CLERK'S DEPARTMENT
Report CLD-046-05 was withdrawn from the Agenda prior to the meeting.
ANIMAL SERVICES ASSISTANCE AGREEMENT - CITY OF PICKERING
Resolution #GPA-469-05
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT Report CLD-044-05 be received; and
THAT the by-law attached to Report CLD-044-05, authorizing the Mayor and Clerk to execute the
necessary agreement, be approved.
CARRIED
APPOINTMENT OF PARKING ENFORCEMENT OFFICERS
Resolution #GP A-4 70-05
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report CLD-045-05 be received;
THAT the by-laws attached to Report CLD-045-05 to appoint parking enforcement officers be
forwarded to Council for approval; and
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General Purpose and Administration Committee
Minutes
December 5, 2005
THAT Julie Amanda Gibson, P.R.O. Security Investigation Agency Inc., Valiant Property
Management, Eastway Property Management Inc., Moustapha Elhassani, WED Property
Management Ltd., Bob Genosko, Larry Postill, Mike Bourke, Glen Duncan, Mike Williams and
Gary Somoygi be advised of Council's decisions.
CARRIED
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
INFORMATION REr~~T - HYBRID VEHICLES
Resolution #GPA-471-05
Moved by Councillor Robinson, seconded by Councillor Schell
THAT Report COD-064-05 be received; and
THAT Council endorse the proposed inclusion of a hybrid pick-up truck in the 2006 Operations
Department Capital Budget, subject to the vehicle replacement schedule requirements.
CARRIED AS AMENDED
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-472-05
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT the foregoing resolution #GPA-471-05 be amended by adding the following:
"THAT the hybrid truck be a General Motors vehicle; and
THAT the municipalities within Durham Region be advised of Council's decision."
CARRIED
The foregoing Resolution #GPA-471-05 was then put to a vote and CARRIED AS AMENDED.
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General Purpose and Administration Committee
Minutes
December 5, 2005
TENDER CL2005-43, ALEXANDER BOULEVARD RETAINING WALL AND SOPER COURT
STAIRCASE REPAIR, BOWMANVILLE
Resolution #GPA-473-05
Moved by Councillor Trim, seconded by Councillor Pingle
THAT Report COD-066-05 be received;
THAT All Services Inc., Oshawa, Ontario with a total bid in the amount of $40,488.00 (excluding
G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of
Tender CLL005-43, be awarded the contract for the Alexander Boulevard Retaining Wall and
Soper Court Staircase Repair, Bowmanville, as required by the Operations Department;
THAT the total funds required in the amount of $53,200.00 ($40,488.00 tender plus contingencies
and consulting) be provided as follows:
a) $50,000.00 from the 2005 Operations Capital Budget
Account # 110-36-331-83637-7401;
b) $3,200.00 from the 2005 Operations Current Park Maintenance
Account # 100-36-325-10115-7163; and
THAT the By-law attached to Report COD-066-05, marked Schedule "A", authorizing the Mayor
and the Clerk to execute the necessary agreement be approved, FORTHWITH.
CARRIED
CO-OPERATIVE TENDER T-257A-CL2005, DOMESTIC FUEL OIL
Resolution #GPA-474-05
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Report COD-067-05 be received;
THAT Shell Canada Products with a net unit price in the amount of $0.7109 per litre (excluding
GST), meeting all terms, conditions and specifications of the Co-operative Tender T -257 A-2005
be awarded the contract to supply and deliver NO.2 Domestic Fuel Oil to the Municipality of
Clarington for a three year term;
THAT pending satisfactory service and pricing, the contract be extended for an additional two
years; and
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General Purpose and Administration Committee
Minutes
December 5, 2005
THAT the funds expended be drawn from the respective years operating budget allocation for
heating of facilities.
CARRIED
FINANCE DEPARTMENT
APPOINTMENT OF AUDIT REVIEW GROUP
. Resolution #GPA-475-05
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report FND-019-05 be received; and
THAT the audit review group be comprised of the Mayor as Chair of Finance, the Chief
Administrative Officer and the Director of FinancelTreasurer and that this group be delegated the
oversight responsibility for the financial reporting process.
CARRIED
2004 AUDIT MANAGEMENT LETTER COMMENTS AND RECOMMENDATIONS
Resolution #GPA-476-05
Moved by Councillor MacArthur, seconded by Councillor Ping Ie
THAT Report FND-020-05 be received; and
THAT the actions taken in the body of Report FND-020-05 be endorsed.
CARRIED
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no reports considered under this section of the agenda.
UNFINISHED BUSINESS
There were no items considered under this section of the Agenda.
OTHER BUSINESS
Councillor MacArthur commented on the exceptional turnout at CPR Holiday Train event held on
December 3, 2005. It was a great event and enjoyed by all in attendance. Numerous donations
were collected for the Salvation Army Food Bank.
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General Purpose and Administration Committee
Minutes
December 5, 2005
Councillor Robinson expressed concern in regards to the evacuation process for a recent spill at
Baseline and Holt Road. Councillor Robinson suggested better communication between the
agricultural sector and the evacuation team.
Councillor Trim informed the Committee that the Orange Lodge would like to make a presentation
of a picture of Her Majesty the Queen to be placed in the Council Chambers.
Resolution #GPA-477-05
Moved by Councillor Pingle, seconded by Councillor Schell
THAT COfT.mittee convene in "closed" meeting for a verbal report of the Director of Planning
Services pertaining ill a legal property matter.
CARRIED
The meeting resumed in "open" session at 10:29 a.m.
RATIFY ACTIONS
Resolution #GPA-478-05
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the actions taken at the "closed" meeting be ratified.
CARRIED
ADJOURNMENT
Resolution #GPA-479-05
Moved by Councillor Robinson, seconded by Councillor Trim
THAT the meeting adjourn at 10:30 a.m.
CARRIED
MAYOR
DEPUTY CLERK
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313
Cl!J!mgton
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
NOTICE OF PUBLIC MEETING
PUBLIC MEETING
REPORT # PSD-OOI-06
BROOKFIELD HOMES
(ONTARIO) LIMITED
DEVELOPMENT APPLICATION BY: Brookfield Homes (Ontario) Limited
AN APPLICATION TO AMEND THE CLARINGTON OFFICIAL PLAN, ZONING BY.LAW 84-63 AND FOR APPROVAL OF A
PROPOSED DRAFT PLAN OF SUBDIVISION
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider applications for a proposed Official Plan
Amendment, a proposed Zoning By-law Amendment, and a Draft Plan of Subdivision under Sections 17. 34 and 51 respectively of the
Planning Act, 1990, as amended.
APPUCATION DETAILS
The proposed Official Plan Amendment submitted by Brookfield Homes (Ontario) limited in partnership with Smooth Run Developments,
the adjacent landowner, would relocate the designated school and park locations, amend collector road pattems, road allowance widths
and population and housing targets.
Brookfield Homes (Ontario) limited has submitted an application for a proposed Draft Plan of Subdivision and Zoning By-law Amendment
to permit the development of 390 single detached dwellings, 1 secondary school, 1 elementary school and 1 park block.
An Application for a Neighbourhood Design Plan for the North Village Neighbourhood has also been submitted.
The subject property is locateo on the east side of Durham Rd 17, north of the St. Lawrence and Hudson Railway tracks, and south of
Concession Rd 3, being in Part Lot 28, Cone. 2, former Township Clarke (as shown on reverse)
Planning File Nos.: COPA 2005-008, ZBA 2005-043, S-C 2005-004, PLN 31.5.10
PUBLIC MEETING
The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues
and provide additional information relative to the proposed development. The public meeting will beheld on:
DATE:
TIME:
PLACE:
Monday, January 9, Z006
9:30 a.m.
Council Chambers, 2nd Floor, Municipal Administrative Centre,
40 Temperance St, Bowmanville, Ontario
ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the
proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences.
If you cannot attend the Public Meeting on this application you can make a deputation to Council.at their meeting on Monday, January
16,' 2006, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the
Wednesday noon, January 11, 2006, to have your name appear in the Agenda.
COMMENTS qR QUESTIONS?
If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Official Plan
Amendment, approval of the Zoning By-law Amendmentandlor Draft Plan of Subdivision, you must submit a written request to the Clerk's
Department, 2rid Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6.
" .
An Official Plan Amendment adopted by the Municipality of Clarington is forwarded to the Region of Durham for approval, unless it is
determined during the review process that the Amendment is exempt from Regional approval. For an exempt Amendment, the decision to
adopt by Clarington Council becomes final, subject to any appeal during the statutory appeal period.
Additional information relating to the proposal is available for inspection between 8:00 a.m. and 5:00 p.m. at the Planning Services
Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3AB, or by calling Cynthia Strike at (905) 623-3379 extension 219
or bye-mail atcstrike@c1arington.net.
APPEAL
If a person or public body that files a notice of appeal of a decision for the proposed Official Plan Amendment, Zoning By-law Amendment
or Plan of Subdivision to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written
submissions before the proposed Zoning By-law Amendment is approved, the Ontario Municipal Board may dismiss all or part of the
appeal. '
16th day of November 2005.
a d Crome, M.C.J.P., R,P.P.
Director of Planning Services
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario.
L1C 3A6
;JUI
Q!J!.-!l1gton
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
NOTICE OF PUBLIC MEETING
DEVELOPMENT APPLICATION BY: Smooth Run Developments (Metrus Developments InC?)
AN APPLICATION TO AMEND THE CLARINGTON OFFICIAL PLAN, ZONING BY-LAW 84-63 AND FOR AN APPROVAL OF A
PROPOSED DRAFT PLAN OF SUBDIVISION
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider applications for a proposed Official Plan
Amendment, a proposed Zoning By-law Amendment, and a proposed Draft Plan of Subdivision under Sections 17, 34 and 51 respectively
.of the Planning Act, 1990, as amended. ..
APPLICATION DETAILS
The proposed Official Plan Amendment submitted by Smooth Run Developments in partnership with Brookfield Homes (Ontario) limited, .
the adjacent landowner, would relocate the designated school and park locations, amend collector road pattems, road allowance widths,
and population and housing ts;-gets.
Smooth Run Developments has submitted an application for a proposed Draft Plan of Subdivision and Zoning By-law Amendment to
permit the development of 1079 residential units; consisting of 830 single detached dwellings, 249 townhouse units, 2 elementary schools, 2
park blocks and stormwater management facilities.
An application for a Neighbournood Design Plan for the North Village Neighbourhood has also been submitted.
The subject property is located on the east side of Durham Rd 17, north of the St. Lawrence and Hudson Railway tracks, and west of
Arthur Street, south of Concession Road 3, being in .Part Lots 27 & 28, Cone. 2, former Township of Clarke (as shown on reverse).
Planning File Nos.: COPA 2005-008, ZBA 2005-042, S-C 2005-003, PLN 31.5.10
PUBLIC MEETING
The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues
and provide additional information relative to the proposed development. The public meeting will be held on:
DATE:
TIME:
PLACE:
Monday, January 9, 2006
9:30 a.m.
Council Chambers, 2nd Floor, Municipal Administrative Centre,
40 Temperance Sl, Bowmanville, Ontario
ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the
proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences.
If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, January
16, 2006, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the
Wednesday noon, January 11, 2006, to have your name appear in the Agenda.
COMMENTS OR QUESTIONS?
If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Official Plan
Amendment, approval of the Zoning By-law Amendment and/or Draft Plan of Subdivision, you must submit a written request to the Clerk's
Department, 200 Floor, 40 Temperance Street, Bowmanville, Ontario L 1 C 3A6.
An Official Plan Amendment adopted by the Municipality of Clarington is forwarded to the Region of Durham for approval, unless it is
determined during the review process that the Amendment is exempt from Regional approval. For an exempt Amendment, the decision to
adopt by Clarington Council becomes final, subject to any appeal during the statutory appeal period.
Additional information relating to the proposal is available for inspection between 8:00 a.m. and 5:00 p.m. at the Planning Services
Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6, or by calling Cynthia Strike at (905) 623-3379 extension 219
or bye-mail atcstrike@clarington.net.
APPEAL
If a person or public body that files a notice of appeal of a decision for the proposed Official Plan Amendment, Zoning By-law Amendment
or Plan of Subdivision to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written
submissions before the proposed Zoning By-law Amendment is approved, the Ontario Municipal Board may dismiss all or part of the
appeal.
16'" day of November 2005.
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COPA 2005-008
Clarington Official Plan Amendment
Smooth Run Developments (Metrus
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Proposed Subdivision Plan S-C-2005-003
Zoning By-law Amendment ZBA 2005-042
Brookfield Homes (Ontario) Limited
Proposed Subdivision Plan S-C-200S-D04
Zoning By-law Amendment ZBA 200S-D4aJ 3
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REPORT
PLANNING SERVICES
PUBLIC MEETING
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 9, 2006
Report #: PSD-001-06
File #'s: COPA 2005-008, By-law #:
PLN 31.5.10, ZBA 2005-042,
ZBA 2005-043, S-C 2005-0003 and S-C 2005-0004
Subject:
PROPOSED OFFICIAL PLAN AMENDMENT
PROPOSED NEIGHBOURHOOD DESIGN PLAN FOR VILLAGE NORTH
NEIGHBOURHOOD IN NEWCASTLE
APPLICATIONS TO AMEND THE ZONING BY-LAW AND FOR APPROVAL
OF DRAFT PLANS OF SUBDIVSION TO PERMIT 1469 RESIDENTIAL UNITS,
PARKS AND SCHOOLS
APPLICANTS: SMOOTH RUN DEVELOPMENTS (METRUS DEVELOPMENTS
INC.) BROOKFIELD HOMES (ONTARIO) LIMITED
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-001-06 be received;
2. THAT the application to amend the Clarington Official Plan COPA 2005-008, submitted
by Smooth Run Developments and Brookfield Homes (Ontario) Limited be referred back
to staff for further processing and the completion of a neighbourhood design plan;
3. THAT the application for Draft Plan of Subdivision S-C-2005-0003 and application for
rezoning, ZBA 2005-042 submitted by Smooth Run Developments be referred back for
further processing and the completion of a neighbourhood design plan;
4. THAT the application for Draft Plan of Subdivision S-C-2005-0004 and application for
rezoning, ZBA 2005-043 submitted by Brookfield Homes (Ontario) Limited be referred
back for further processing and the completion of a neighbourhood design plan;
5. THAT the applicants be required to undertake a Financial Impact Analysis to address
the impacts of these proposals to the Municipality;
601
REPORTNO.: PSD-001-06
PAGE 2
6. THAT Staff conduct a community consultation process for the North Village
Neighbourhood Plan; and
7. THAT all interested parties listed in this report and any delegation be advised of
Council's decision.
Submitted by:
Reviewed by:
anklin Wu,
Chief Administrative Officer
av. J. Crome, M.C.I.P., R.P.P.
Dir tor of Planning Services.
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CS/CP/DJC/df
4 January 2006
CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
602
REPORT NO.: PSD-001-06
PAGE 3
1.0 APPLICATION DETAILS
1.1 Owners:
Smooth Run Developments (Metrus Developments Inc.) ZBA 2005-042
and S-C 2005.,0003
Brookfield Homes (Ontario) Limited ZBA 2005-043 and S-C 2005-0004
1.2 Agent:
Sernas Associates
1.3 Clarington Official Plan Amendment:
. Amend Table 5-1 by increasing the population targets for Newcastle
Village from 18,600 to 18,800 and amending all corresponding totals.
. Amend Table 9-2 by increasing the housing target for North Village
Neighbourhood to reflect the following:
i) 1050 low density units to 1350 units
ii) 250 medium density units to 300 units
jii) total from 1350 units to 1700 units; and
iv) amending all corresponding totals.
. Amend Section 19.6 by reducing the collector road right-of-way width
from 23 -26 metres to 20 metres.
. Amend Section 19.7 by reducing the local road right-of-way width from
20 metres to 18 metres.
. Amend Map A-4 -"Land Use Newcastle Village Urban Area" by:
j) revising the collector road pattern
ji) relocating two elementary school symbols and one
neighbourhood park symbol;
jii) adding a neighbourhood park symbol
. Amend Map B4 -"Transportation - Newcastle Village Urban Area" by
revising the collector road pattern.
. Amend Map E3 - "Neighbourhood Planning Unit - Newcastle Village
Urban Area by changing the population of the North Villag~
Neighbourhood from 3900 to 5100 (see Attachment 2).
1.4 Plans of Subdivision:
. Smooth Run Developments: 1079 unit residential Plan of Subdivision
consisting of 830 single detached dwellings, 249 townhouse units, two
(2) elementary schools, two (2) park blocks and two (2) stormwater
management facilities.
603
REPORT NO.: PSD-001-06
PAGE 4
· Brookfield Homes (Ontario) Limited: 390 unit residential Plan of
Subdivision consisting of single detached dwellings, 1 secondary
school and 1 park block.
1.5 Zoning By-law Amendments:
Change the current zoning on both properties from "Agricultural (A-1)
Zone" to an appropriate zone to permit the proposed developments.
1.6 Site Area: Smooth Run Developments
Brookfield Homes
TOTAL
73. 84 hectares
32.40 hectares
106.24 hectares
2.0 LOCATION:
2.1 The subject properties are located north of the Canadian Pacific Railway (St. Lawrence
and Hudson Railway), east of Mill Street (Regional Road 17) and Highway 35/115,
south of Concession Road 3 and west of Arthur Street, being Part Lots 27 & 28,
Concession 2, and Former Township of Clarke (see Attachment 1).
3.0 BACKGROUND
3.1 On August 24, 2005 Staff received an application to amend the Clarington Official Plan
submitted by both Smooth Run Developments (Metrus Developments Inc) and
Brookfield Homes (Ontario) Limited. A Neighbourhood Design Plan was also submitted
by both parties.
Smooth Run Developments and Brookfield Homes have each submitted separate
applications for draft plans of subdivision as well as rezonings. The total number of
residential units proposed is 1469, comprising of 1220 single detached dwellings and
246 townhouse units.
3.2 SupportinQ Documentation
The applicants have provided the following documentation to support the development
applications.
Phase 1 - Environmental Site Assessment "
The Site Screening Questionnaire prepared by Brookfield Homes indicated that an
orchard was situated on the site and as such, retained Golder Associates to prepare a
Phase 1 Environmental Site Assessment (ESA). Soil sampling conducted determined
the presence of arsenic and free cyanide on the site. The soil sampling and analysis
are within the acceptable levels according to the Ministry of Environment's guidelines.
A Phase 1 ESA was not required for the lands owned by Smooth Run Developments.
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REPORT NO.: PSD-001-06
PAGE 5
Noise Impact Studies
Sernas Associates prepared individual Noise Impact studies for Smooth Run
Developments and Brookfield Homes. The studies address noise generated from
vehicular traffic on Concession Road 3 to the north, Arthur Street to the east, Regional
Road 17 and Highway 35/115 to the west, and train traffic from the railway to the south.
The reports recommend noise abatement measures to meet the noise levels acceptable
to the Region of Durham, Municipality of Clarington, CP Railway and the Ministry of
Environment. Noise fencing (1.8 metes) will be required along sections of Arthur Street
and Concession Road 3. Noise fencing and berms totaling 2.2 metres to 2.8 metres are
required along Regional Road 17 and where lots are influenced by noise from Highway
35/115. Where residential townhouses are located adjacent to the railway, a 7.3 metre
noise barrier is proposed comprising of 3.0 meter high noise fence erected on a 4.3 m
high earthen berm. The reports recommend that detailed noise impact studies be
submitted to identify noise mitigation measures and warning clauses to be included in
the subdivision agreements once the final grading plans and the building plans are
available.
Functional Servicino Studv
Sernas Associates prepared one Functional Servicing Study for both sites. Minor
system flow from the neighbourhood is proposed to discharge to the two proposed
stormwater management ponds located abutting the railway.
Major system flows (overland flow) from the neighbourhood will be conveyed to the
stormwater management ponds via the public road allowances, with the exception of a
small area at the north end of the plan which drains onto Concession Road 3. Flow inlet
structures will be required on Regional Road 17 to intercept and direct the overland flow
into the west stormwater management pond.
Two stormwater management facilities are proposed that will meet water quality and
quantity targets outlined in the Foster Creek Subwatershed Planning Study (March
2001 ).
The northerly extension of the sanitary sewer on Regional Road 17 will provide a
sanitary sewer outlet for the neighbourhood.
Watermain supply to the neighbourhood will require expansion of the existing Zone 1
reservoir and the installation of the permanent Zone II pumping station. A section of
feeder main will be required on Arthur Street to supply pressure and flow to the internal
water distribution system.
4.0 SITE CHARACTERISTICS AND SURROUNDING LAND USES
4.1 The lands generally slope from north to south and are cultivated with soybean and' corn
crops. A small tributary flows from a woodlot east of Arthur Street towards the railway
tracks. The lands owned by Smooth Run Developments are currently vacant. The lands
owned by Brookfield Homes support one single detached dwelling and barns.
605
REPORT NO.: PSD-001-06
PAGE 6
4.2 Surrounding Land Uses:
North
South -
Rural residential, agricultural crop and a large hog farm operation
CP Railway and beyond that, established residential neighbourhood in the
Village of Newcastle
Rural residential, trailer park and agricultural crops
Rural residential, a church and commercial uses and Highway 35/115
East
West
5.0 PROVINCIAL POLICY STATEMENT
5.1 The applications were reviewed in the context of the 2005 Provincial Policy Statement.
Section 1.1.3, Settlement Areas, states that new development shall occur adjacent to
built up areas and shall have compact form, a mix of uses and densities that allow for
the efficient use of land, infrastructure and public services.
Section 1.4, Housing Policies, states that Planning authorities are required to provide for
a range of housing types and densities with a ten year supply of lands which are
designated and a three year supply of zoned and services within draft approved and
registered plans. New housing is to be directed to locations where infrastructure and
public services are or will be available. A full range of housing types and densities shall
be provided to meet projected requirements of current and future residents of the
regional market area.
Section 1.5, Public Spaces, Parks and Open Space policies, states that healthy active
communities should be promoted by planning public streets and spaces that are safe
and facilitate pedestrian and non-motorized movement. A full range of publicly
accessible built and natural setting for recreation including facilities, parks, open space
and trails should also be considered.
Section 1.6, Infrastructure and Public Service Facilities, states that infrastructure and
public services facilities shall be provided in a coordinated efficient and cost effective
manner. Planning for these shall be integrated with planning for growth so that they are
available to meet current and projected needs. The use of existing infrastructure and
public service facilities should be optimized where feasible before considering
developing new infrastructure and public service facilities.
Section 1.8, Energy and Air Quality, states that planning authorities shall support energy
efficiency and improved air quality through various means in the planning and
development process.
606
REPORT NO.: PSD-001-06
PAGE 7
6.0 OFFICIAL PLAN POLICIES
6.1 Durham Reaion Official Plan
The lands are designated as Living Area within the Durham Regional Official Plan.
Lands designated as Living Area permit the development of residential areas with
defined boundaries, incorporating the widest possible variety of housing types, sizes
and tenure. The proposed increase to the population does not appear to conform to the
Regional Official Plan but staff are awaiting comments from Regional staff.
6.2 C/arinaton Official Plan
6.2.1 With~n the Clarington Official Plan, the subject lands are designated as Urban
Residential, and Special Policy Area G and Future Urban Residential. The use of lands
within the Urban Residential designation shall be predominately for single and semi-
detached housing. Public elementary, separate elementary and secondary school,
medium density and neighbourhood park symbols are also designated on both sites.
6.2.2 The lands north of the northerly collector road (Streets B and C) is designated within the
Special Policy Area G as shown on Attachment 3. This area is potentially affected by
the hog operation immediately north of the urban boundary and the surrounding
planning area. The area of influence as defined in the Minimum Distance Separation
Formula (shown on Attachment 3) is designated Future Urban Residential Area. Until
such time as the hog operation or similar agricultural operation ceases, the area of
influence shall remain designated Future Urban Residential. There are also lands
designated Urban Residential in Special Policy Area G. As a condition of development,
the developers shall include a warning clause in all purchase and sale agreements
indicating potential impacts from agricultural operations including noise and odour.
These lands may also be affected by the hog operation. One public elementary school
site and one separate secondary school site and a neighbourhood park symbol are also
identified within Special Policy Area G.
6.2.3 The lands within the North Village Neighbourhood have a population allocation of 3900
and a housing target of 1350, being 1050 low density units, 250 medium density units
and 50 units for intensification. The proposed amendment requests increasing the
target to 1,700 units and a population of 5,100. It is noted that the Region modified the
Clarington Official Plan to reduce the original North Village population from 4300 to
3900 in order to conform with the Regional Plan.
6.2.4 The Clarington Official Plan requires that prior to the consideration and approval of a
plan of subdivision, the Municipality shall require the preparation .of Neighbourhood
Design Plan. The plan shall be prepared in consultation with the Municipality and other
agencies. A Neighbourhood Design Plan is plan the future development of an entire
neighbourhood and does not require the approval of Council.
607
REPORT NO.: PSD-001-06
PAGE 8
7.0 ZONING BY-LAW
7.1 Both properties are zoned "Agricultural Exception (A-1)" zone in Comprehensive Zoning
By-law 84-63, as amended. Zoning by-law amendments are required in order to
implement both proposed plans of subdivision.
8.0 PUBLIC NOTICE AND SUBMISSIONS
8.1 Public Notice was given by mail to each landowner within 120 metres of the subject
sites. Public Notices signs for each development were posted on Mill Street,
Concession Road 3 and Arthur Street.
8.2 As of the date of writing this report, Staff received a phone call from the owner of the
hog farm operation Mr. Hugh Allin. He wanted to confirm that Special Policy Area G,
and specifically the Minimum Separate Distance would protect his farming operation.
Staff subsequently met with Mr. Allin and advised him of the wording of the policy and
suggested that he participate in the public meeting or advise Committee and Council in
writing of any concerns he may have regarding the proposals.
9.0 AGENCY COMMENTS
9.1 The applications for the official plan amendment, plans of subdivision and rezoning
were circulated to various agencies for comment. The Neighbourhood Design Plan was
circulated separately.
Comments have not been received from the following agencies.:
. Durham Region Planning Department
. Durham Region Works Department
. Ganaraska Region Conservation Authority
. Separate School Board.
9.2 The Clarington Emergency & Fire Services offered no objection.
9.3. The Engineering Services Department has advised that they continue to review the
applications however, have provided some initial comments.
· The municipal infrastructure, such as roads, storm sewers and storm water
drainage systems do not exist, therefore the proposals are considered
premature at this time. These works are identified in the Municipality's
Development Charges Background Report proposed in the 2015- 2031
timeframe.
· Full development of the neighbourhood will necessitate improvements to the
existing transportation network. A Traffic Study should be undertaken to assess
external road accesses based on projected traffic volumes the need for
608
REPORT NO.: PSD-001-06
PAGE 9
additional traffic signals, a grade separation at Arthur Street at the railway as
well as infrastructure improvements such as road widenings.
. Internal traffic network, including the reduction of road widths and rear lanes, lot
configurations with respect to driveway locations do not conform to current
engineering standards.
. A Stormwater Management Implementation report should be prepared to
demonstrate that the size and location of the proposed stormwater ponds are
sufficient for the proposed developments.
. The location, size and configuration of all the parks need to be re-examined.
. The ap!1licant should provide a Phasing Plan which outlines all phases of the
implementation and ultimate construction of the entire development.
9.4 The Canadian Pacific Railway (St. Lawrence and Hudson Railway) provided comments
on the development applications. CPR advises that the proposed developments abut
the principle main line. The Railway is not in favour of residential developments
adjacent to their right-of-way, as the land use is not compatible with railway operations.
However, a standard list of conditions of approval were provided which includes,
appropriate noise attenuation and adding warning clauses in the purchase and sale
agreements regarding noise and vibrations.
9.5 The Ministry of Transportation has provided individual comments for the development
applications. The Ministry has advised that the sites are subject to buildinglland use
permits from the MTO. In addition, the following conditions of draft plan approval were
req uested:
. That prior to final approval, the owner shall submit a Traffic Impact Study to
assess the impacts of the development on the Highway 35/115 and Concession
Road 3 interchange;
. That prior to final approval, the owner shall submit a stormwater management
report indicating the intended treatment of the calculated run-off; ~nd
. That prior to final approval, the owner shall enter into a legal agreement with the
Ministry whereby the owner agrees to assume financial responsibility for all
highway improvements and to the interchange necessitated from these
developments.
9.6 Kawartha Pine Ridge District School Board has based its comments on the
Neighbourhood Plan and advises it has no major objections. The development of this
neighbourhood will yield 741 elementary students to Newcastle Public School, and 205
secondary students to Clarke High School, both of which are over capacity. As such,
the Board requires;
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REPORT NO.: PSD-001-06
PAGE 10
v)
vi)
vii)
i)
Two elementary and one secondary school sites (the elementary school site
must be 6 acres, and the secondary school site must be 15 acres in total). The
board prefers sites adjacent to park;
Sidewalks on all streets;
Storm water management issues be addressed;
Six foot chain link fence along the boundary of the Board property and residential
lots;
Soil testing be completed prior to the Board entering into an agreement;
The owner deliver the entire school site to the Board or the Owner enter into an
Option Agreement with the Board or with the adjoining property owner to the
satisfaction of the Board prior to Final Approval;
That services to the school site be delivered early in development of each phase.
ii)
iii)
iv)
1 0.0 STAFF COMMENTS
10.1 Smooth Run Developments and Brookfield Homes each own large parcels equal to
approximately 96% of land in the North Village Neighbourhood. They have submitted
one application to amend the Clarington Official Plan. The amendment is requesting an
increase in the population and housing targets for Newcastle Village and the North
Village Neighbourhood. The proposal to increase densities, while consistent with
emerging provincial directions, does not appear to be consistent with the Durham
Regional Official Plan. As noted above, the Region modified the Clarington Official Plan
to reduce the population for the Village North Neighbourhood from the Council-adopted
4300 persons to 3900 persons. In addition, the amendment is also requesting a
reduction in the current collector road widths from 23-26 metres to 20 metres and a
reduction in the local road from 20 metres to 18 metres. The amendment also requests
revised locations for collector roads, parks and schools.
10.2 The proponents have also submitted a Neighbourhood Design Plan for the entire
neighbourhood, not only those lands subject to the development applications. It includes
road alignments, sidewalks, trails and pedestrian nodes, lotting patterns, school, parks,
open space system and stormwater management facilities.
The Plan is accompanied by design brief which shows urban design elements
consistent with some New Urbanism concepts. As Council is aware, New Urbanism
concepts are being explored through the Brookhill Secondary Planning Study. Some
specific ideas, such as reduced road widths and rear access lanes are being reviewed
through this process. As there are similarities between the ideas for the Brookhill
neighbourhood and the North Newcastle neighbourhood, it is recommended that the
neighbourhood design plan be peer reviewed at the expense of the applicants. It is
further recommended that The Planning Partnership, consultants for the Brookhill
project, provide the peer review.
There isa need for more extensive community consultation on the proposed
Neighbourhood Plan so this will be undertaken in Newcastle as part of the peer review
process.
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REPORT NO.: PSD-001-06
PAGE 11
10.3 The North Village NeighbourhoQd concept is based on a strict gird-iron street system
organized around a central neighbourhood spine identified as Street D on the Smooth
Run draft plan of subdivision. The main neighbourhood facilities (schools and parks)
are organized around that central neighbourhood spine. There are a number of merits
of the proposed neighbourhood plan, such as the proposed development of community
gateway features, but a number of concerns have also arisen to date as follows:
. Strict adherence to a grid-iron approach does not provide for interesting
neighbourhood spaces...... a grid street system does allow for curvilinear elements;
. Virtually all lots have shallow depth extending only 28 m (92 ft.);
. The location, size and configuration of parks is not desirable - Park Block 898 is
a remnant piece with limited visual access; Park Block 407 should .not be located
between two school sites;
. The noi~e attenuation barrier (a 3 m noise fence on a 3.4 m berm) for the
neighbourhood is proposed to be located within public open space and would be
an ongoing municipal maintenance issue;
. The proposed reduced street-width standards and the three rear-lanes proposed
to service the townhouse blocks are not currently accepted municipal standards;
. Given the lack of natural features on these properties, the storm water
management ponds should be developed and made visually accessible as an
amenity feature;
. The inconsistencies with the Foster Creek Sub-Watershed Planas elaborated in
Section 10.5.
10.4 Special Policy Area 'G', and more specifically the Future Urban Residential designation
provides policies to protect the existing hog operation and its affects from encroaching
urban land uses. Both draft plans of subdivision show the area of influence from the
hog operation in the appropriate location. However, draft approval for these portions of
the plans cannot be granted to these lands until such time as the hog operation is gone,
and an official plan amendment is approved to change the designation from Future
Urban Residential to Urban Residential. All other portions of Special Policy Area 'G'
can proceed but with a warning clause on title with respective to odours from farm
operations.
10.5 The subject lands are located within the Foster Creek Sub-watershed. The Foster Creek
Subwatershed Planning Study was completed in March 2001 by the consulting firms of
Gartner Lee Limited and Greenland International Consulting Inc. The study identified
resource management objective for aquatic and terrestrial habitat, surface and
groundwater functions, soil and land resources and wildlife corridors and linkages. The
report recommends, among other things, that a portion of a buried tributary north of the
railway in the vicinity of Arthur Street be day-lighted and a 100 metre wide natural
corridor be established to connect to the Wilmot Creek and the Foster Creek valleys.
The establishment or restoration of native trees and ground cover in the corridor will
facilitate wildlife movement.
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REPORT NO.: PSD-001-06
PAGE 12-
The recommendations in this report were approved by Council in principle, and as such,
the Neighbourhood Design Plan and proposed applications are required to reflect the
recommendations contained in the sub watershed study.
10.6 The request of the Kawartha Pine Ridge School Board for school sites varies from the
Official Plan which provides for:
· 2 public elementary schools
· 1 separate elementary school
· 1 separate secondary school
The Kawartha Pine Ridge District School Board is now requesting a deletion of one
elementary school site and the addition of a secondary school site. Further discussions
with both school boards is required to ascertain their current requirements.
10.7 The servicing and road infrastructure required to support development in this
neighbourhood is identified in the Municipality's Development Charges background
study for sometime between 2015 and 2031. The applications include almost all the
land within the North Village Neighourhood and yet infrastructure money to support his
development was not anticipated for a minimum of nine (9) years. Bringing this area on
sooner that anticipated will affect the Municipality's infrastructure planning and may not
make the most efficient use of existing and committed infrastructure. As a result, staff
recommend that a Financial Impact Study be prepared in accordance with the policies
of the Official Plan to ascertain impacts on the Municipality's financial situation. The
Municipality shall select and retain professional qualified professional to undertake such
a study at the expense of the proponents. It is proposed that Hemson Consulting
undertake this work since they undertook the analysis for the Development Charges
Study in 2005
10.8 Staff have discussed these recommendations for the urban design peer review and the
financial impact analysis with the proponents of Smooth Run Developments and they
have requested a meeting to discuss staff's requests.
11.0 RECOMMENDATIONS
11.1 Staff recommends that the neighbourhood design plan submitted by Sernas Associates
be peer reviewed, and that the cost of the peer review be bourne by the development
proponents. Staff also recommend that a Financial Impact Study be submitted, the cost
for which will also be bourne by the development proponents.
11.2 The purpose of this report is to satisfy the requirements under the Public Meeting under
the Planning Act, and taking into consideration the outstanding comments, staff
respectfully request that this report be referred back to staff for further processing and
the preparation of a subsequent report.
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REPORT NO.: PSD-001-06
PAGE 13
Attachments:
Attachment 1 - Key Map
Attachment 2 - Proposed Official Plan Amendment submitted
Attachment 3 - Special Policy Area G
List of interested parties to be notified of Council's decision:
Bryce Jordan, Sernas Associates
Smooth Run Developments
Brookfield Homes (Ontario) Limited
Hugh Allin
613
Attachment 1
To Report PSD-001-06
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COP A 2005-008
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Proposed Subdivision Plan S-C-2005-003
Zoning By-law Amendment ZBA 2005-042
Brookfield Homes (Ontario) Limited
Proposed Subdivision Plan S-C-2005-OO4
Zoning By-law Amendment ZBA 2005-043
614
PURPOSE:
BASIS:
Attachment 2
To Report PSD-001-06
AMENDMENT NO.
TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN
The purpose of the Amendment is to accommodate the design of a
Neighbourhood Plan for the North Village Neighbourhood (N5) of
Newcastle Village.
Specifically the Amendment will:
1) increase the number of low and medium density residential units
targeted for the North Village Neighbourhood to more closely reflect
desirable urban residential densities:
2) revise the population targets anticipated due to item 1) above;
3) revise the collector road pattern to reflect a finer grained grid of
collector roads in the North Village Neighbourhood;
4) apply specific reduced road right-of-way widths within the
neighbourhood recognizing the grid of Collector roads (as noted
above) and local roads in the North Village Neighbourhood;
5) relocate the three elementary schools and two neighbourhood
parks within the North Village Neighbourhood based upon the
revised collector road pattern; and
6) add a neighbourhood park to the North Village Neighbourhood such
that each elementary school would be part of a school/park
complex.
This Amendment is based upon a Neighbourhood Design Plan for the
North Village Neighbourhood which integrates the development proposals
of the three major land owners making up virtually all of the land area of
the North Village Neighbourhood.
Actual Amendment:
The Clarington Official Plan is amended as follows:
1) By amending Table 5-1 "Population and Employment Targets,
2016"
i) by changing the population target for Newcastle Village from
18,600 to 18,800; and
ii) by changing the Total Population of Clarington from 130,600
to 130,800.
2) By amending Table 9-2 "Housing Target by Neighbourhood" as it
applied to Neigbhourhood "NS North Village" to reflect the
following.
i) Residential Areas Low 1050 units to 1300 units;
ii) Residential Areas Medium 250 units to 400 units;
iii) Total 1350 units to 1750 units; and,
By revising the totals for Newcastle Village accordingly.
615
3) By amending "Section 19.6 - Collector Roads" by adding a new
subsection 19.6.3 to read as follows:
"19.6.3 Notwithstanding Section 19.6.2 (g) in the North Village
Neighbourhood, collector roads will have a right-of-way of 20
metres due to the number of such roads and the fine grained nature
of the collector road grid."
4)
By amending Section 19.7 -" Local Roads" by adding the following
to 19.7.2 e) "and for greater certainty, local roads within the North
Village Neighbourhood shall generally have aright-of-way width of
18 metres."
~\
By amending Map A4 - "Land Use Newcastle Village Urban Area"
by:
i)
ji)
iii)
iv)
Revising the collector road pattern;
Relocating two elementary school symbols and one
neighbourhood park symbol;
Adding a neighbourhood park symbol; and
All ash shown on the attached Exhibit "A".
6)
By amending Map B4 "Transportation - Newcastle Village Urban
Area" by revising the collector road pattern as shown on the
attached Exhibit "B".
7)
By amending Map E3 "Neighbourhood Planning Unit - Newcastle
Village Urban Area" by changing the population of North Village
Neighbourhood (5) from "3900" to "5100".
IMPLEMENTATION: The provisions set forth in the Clarington Official Plan regarding the
implementation of the Plan shall apply to this Amendment.
. INTERPRETATION: The provisions set forth in the Clarington Official Plan regarding the
interpretation of the Plan shall apply to this Amendment.
616
EXHIBIT 'A' TO AMENDMENT No.
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LAND USE
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OFFICIAl.. FLAN
IolLN::IPAJ ITY f1F r.I.A."GmH
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617
EXHIBIT 'B' TO AMENDMENT No.
LAKE ONVtRIO
REV/SE COLLECTOR
ROAD PATTERN
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MAP 84
TRANSPORTATION
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fREEWAy IN1l:RCHA/oIt.E
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REFER TO Sl:CTION III
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S-C- 2005-003 and S-C-2005-004 rv'A. y -........
-J
I
41
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o
CONCESSION ROAD 3
,. - --.- - - - - - - - - - _'.- - - - -
Attachment 3
To Report PSD-001-06
I
I
I
Limit of MDS
Setback for
Agricultural Use
Limit of Special
Policy Area "G"
..... Smooth Run
Developments
(Metrus
Developments Inc.)
I-
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0:::
I-
CJ)
-
J
Cl!1lmglOn
REPORT
PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 9, 2006
Report #: PSD-002-06
File #: PLN 37.2
By-law #:
Subject:
BOWMANVILLE COMMUNITY IMPROVEMENT PLAN
GRANTS UPDATE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend the following:
1. THAT Report PSD-002-06 be received; and
2. THAT all interested parties listed for this report and any delegations be advised
of Council's decision.
Submitted by:
D vi
Dire
Reviewed b{J ~~~
. Crome, M.C.I.P.,R.P.P. Franklin Wu
or, Planning Services Chief Administrative Officer
FL *DC*df
21 December 2005
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
620
REPORT NO.: PSD-002-06
PAGE 2
1.0 BACKGROUND
1.1 On December 15th, 2003 Council approved the preparation of a Community
Improvement Plan (CIP) for Bowmanville and a study area Bylaw 2003-186 as
amended. The terms of reference for the study called for a community focus
group, which was formed in February of 2004 and guided the study to its
completion in June of 2005.
1.2 Council adopted the Community Improvement Plan by By-law 2005-123 in June
and the Ministry of Municipal Affairs and Housing approved the CIP on
September 16, 2005.
1.3 The Community Improvement Plan allows the Municipality to provide incentives
to busines~ lnd property owners in the Bowmanville Community Improvement
Project Area. The merchants and business owners of the area were notified via a
flyer of the incentives and grants available. Should they apply for a building
permit or works that may be subject to a grant they are informed of such by the
Building Division and Planning Services staff.
2.0 GRANT PROGRAM
2.1 General Comments
There are a number of general rules within the grant program that are applicable
to all grants and then there are specific rules for the different types of grants. We
have encouraged applicants to take advantage of the free design service offered
by the Planning Services Department for fa9ade improvements and development
of visualizations. In all cases we have worked with applicants, and inspected the
buildings prior to the anticipated works. Grants are not released until the works
are completed and the contractor paid. Property owners must be current with
their tax payments.
2.2 Buildino Permit Fee Grant Prooram
This grant program is intended to assist property owners with financing the cost
of the development process by providing a grant to offset the amount of the
applicable Building Permit Fee to a maximum of $3,000.
2.3 Site Plan Control Fee Grant Prooram
This grant program is intended to assist commercial zone property owners with
financing the cost of development process by providing a grant to offset the
amount of the Site Plan Control Fee to a maximum of $3,000.
621
REPORT NO.: PSD-002-06
PAGE 3
2.4 Heritaqe Buildinq Facade Improvement Grant Proqram
This grant program is intended to assist property owners with the financing of
heritage building fa9ade improvements. The grant covers up to one third of the
costs of the eligible work per building to a maximum of $10,000 per municipal
street address or storefront, subject to an overall maximum of $50,000 per
property owner for a building with multiple street addresses or storefronts.
2.5 Upqrade to Buildinq Code Grant Proqram
This grant program is intended to assist property owners with the financing of
building improvements required to bring existing older buildings into compliance
with the current Ontario Building Code. The grant covers up to one third of the
costs of the eligible work per building to a maximum of $10,000 per municipal
street addre~s or storefront, subject to an overall maximum of $50,000 per
property OW!1er for a building with multiple street addresses or storefronts.
2.6 Grants Applications
former Castle . 54 Kin St. E $ 10,000 max roved
former Castle 54 Kin St. E $ 10,000 max roved
former Castle 54 Kin St. E $ 3,000 max roved
former Castle 54 Kin St. E $ 3,000 max roved
Villa e Inn 93 Kin St. W $ 10,000 max roved
Mini Mart 43 Kin St. E $ 10,000 max roved*
Mini Mart 43 Kin St. E $ 10,000 max roved*
Mini Mart 43 Kin St. E $ 3,000 max roved*
Cashier 47 Kin St. E $ 10,000 max roved*
Cashier 47 Kin St. E $ 10,000 max roved*
Cashier 47 Kin St. E $ 3,000 max roved*
fa ade Horse block 57 -63 Kin St. E ? desi n ideas
* approved pending funding of the 2006 capital budget
3.0 CONCLUSION
3.1 There has been good response to the grants program. The owners we have met
with and provided visualizations to are pleased with the program and incentives
provided by the Municipality.
3.2 Funds will be included in the 2006 Capital Budget for the grants program.
3.3 There are other initiatives recommended in the CIP, such as the 20 King Street
East fa9ade/transit shelter and additional streetscape improvements that require
additional capital funds in the future.
622
REPORT NO.: PSD-002-06
PAGE 4
List of interested parties to be notified of Council's decision:
Ron Hooper, Chairman, Bowmanville BIA
Garth Gilpin, Co-ordinator, Bowmanville BIA
Member of Community Focus Group (c/o Faye Langmaid)
623
CJ!JlillglOn
REPORT
PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 9, 2006
Report #: PSD-003-06
File #: PLN 37.1
By-law #:
Subject:
ORONO COMMUNITY IMPROVEMENT PLAN
GRANTS UPDATE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend the following:
1. THAT Report PSD-003-06 be received; and
2. THAT all interested parties listed for this report and any delegations be advised
of Council's decision.
Submitted by:
d,~~~
Reviewed by:
J. Crome, M.C.I.P.,R.P.P. Franklin Wu
Director, Planning Services Chief Administrative Officer
FL*DJC*df
21 December 2005
CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
624
REPORT NO.: PSD-003-06
PAGE 2
1.0 BACKGROUND
1.1 In September, 2003 Council approved the preparation of a Community
Improvement Plan (CIP) for Orono. The terms of reference for the study called
for a community focus group, which was formed in October of 2003 and guided
the study to its completion in January of 2005.
1.2 Council adopted the Community Improvement Plan by By-law 2005-009 in March
and the Ministry of Municipal Affairs and Housing approved the CIP on July 14,
2005.
1.3 The Community Improvement Plan allows the Municipality to provide incentives
to business and property owners in the Orono Community Improvement Project
Area (the ('IrQno BIA boundary). The merchants and property owners of the area
were notified via a flyer of the incentives and grants available. Should they apply
for a building permit or works that may be subject to a grant they are informed of
such by the Building division and Planning Services staff.
2.0 GRANT PROGRAM
2.1 General Comments
There are a number of general rules within the grant program that are applicable
to all grants and then there are specific rules for the different types of grants. We
have encouraged applicants to take advantage of the free design service offered
by the Planning Services Department for fac;ade improvements and development
of visualizations. In all cases we have worked with applicants and inspected the
buildings prior to the anticipated works. Grants are not released until the works
are completed and the contractor paid. Property owners must be current with
their tax payments. For properties that have multiple municipal street addresses
or storefronts, each property owner is subject to an overall maximum of $45,000.
2.2 BuildinQ Facade Improvement Grant ProQram
This grant program is intended to assist property owners with the financing of
building fac;ade improvements. The grant covers up to one half of the costs of
the eligible work per building to a maximum of $5,000.
2.3 SiQnaQe Improvement Proqram
This grant program is intended to assist property owners with the financing of
signage improvements. The grant covers up to one half of the costs of the
eligible work per building to a maximum of $2,000.
625
REPORT NO.: PSD-003-06
PAGE 3
2.4 Grants Applications
Hair with Flair 5310 Main $ aid out
Orono Bake 5340 Main $ aid out
Orono Bake 5340 Main $ 4,790.00 aid out
Sunn 's 5298 Main $ 2000 max discussion
Sunn 's 5294 Main $ 5000 max discussion
Orono Anti ue 5341 Main $ 2000 max A roved
3.0 CONCLUSION
3.1 T.lere has been good response to the grants program. The owners we have met
with and pr('''!ded visualizations to are pleased with the program and incentives
provided by the Municipality.
3.2 Funds will be included in the 2006 Capital Budget for CIP grants.
3.3 There are other initiatives recommended in the Community Improvement Plan,
such as the acquisition and construction of a municipal parking area, streetscape
improvements and signage improvements that require additional capital funds in
the future. Promotional brochures and other cross-marketing initiatives are also
part of the overall implementation.
List of interested parties to be notified of Council's decision:
Members of the Community Liaison Group, c/o Faye Langmaid
626
Cl~gtDn
REPORT
PLANNING SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday January 9, 2006
Report #: PSD-004-06
File #: A2005-0051, A2005-0052, and By-law #:
A2005/008
Subject:
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT.
FOR THE MEETINGS OF DECEMBER 1, AND DECEMBER 15, 2005
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-004-06 be received; and
2. THAT Council concurs with the decision of the Committee of Adjustment made on
December 1, 2005 for applications A2005-0051 and A2005-0052, and on December 15,
2005 for application A2005/008, and that Staff be authorized to appear before the
Ontario Municipal Board to defend the decisions of the Committee of Adjustment.
Submitted by:
Davi . Crome, MCIP, R.P.P.
Direc or of Planning Services
O ~~---(S'
Reviewed by: . ~ l.-<..
Franklin Wu,
Chief Administrative Officer
BR*CP*FL *sh
December 20,2005
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET. BOWMANVILLE. ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
627
REPORT NO.: PSD-004-06
PAGE 2
1.0 APPLICATION DETAILS
1.1 All applications received by the Municipality for minor variance are scheduled for a
hearing within 30 days of being received by the Secretary-Treasurer. The purpos'e of
the minor variance application and the Committee's decisions are detailed in
Attachment 1. The decisions of the Committee are detailed below.
Application Number Staff Recommendation Decision of Committee
A2005-0051 Approve Approved
A2005-0052 Approve Approved
A2005/008 Approve with modifications Approved with modifications
DECISIONS OF COMMITTEE OF ADJUSTMENT FOR
December 1, and December 15, 2005
2.0 COMMENTS
2.1 Applications A2005-0051 and A2005-0052 were approved as applied for. Staff's
recommendation was to approve the application as applied for.
2.2 Application A2005/008 was an application to reduce the front yard setback for a low-rise
condominium development from 7.5 metres to 2 metres. This application was tabled on
the March 24th and June 16th, 2005 Committee meetings to allow time for the applicant
to address the Engineering Services Department's concerns regarding barrier free
access. A site plan was submitted by the applicant that showed a proposed 3 metre
front yard setback which satisfies the concerns of Engineering Services Department.
Based on this plan, Staff recommended the application be approved to reduce the front
yard setback to 3 metres as displayed on the site plan. The applicant had no objections
to this recommendation, and the application was approved as recommended.
2.3 Staff has reviewed the Committee's decisions and is satisfied that the applications that
received approval are in conformity with the Official Plan policies, consistent with the
intent of the Zoning By-law and are minor in nature and desirable. Council's
concurrence with the Committee of Adjustment's decision is required in order to afford
Staff's official status before the Ontario Municipal Board in the event of an appeal of any
decision of the Committee of Adjustment.
Attachments:
Attachment 1 - Periodic Report for the Committee of Adjustment
628
CWJlJglon
PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
APPLICANT:
OWNER:
KELVIN WHALEN
ASPEN SPRINGS WEST L TO
PROPERTY LOCATION: PART LOT 16, CONCESSION 1,
FORMER TOWNSHIP OF DARLINGTON BLOCK
75, PLAN 40M.2240
FILE NO.: A2005/008
PURPOSE:
TO PERMIT THE CONSTRUCTION OF LOW-RISE CONDOMINIUM
BUILDINGS WITH A STREET FRONT PRESENCE BY REDUCING THE
FRONT YARD SETBACK FROM THE MINIMUM REQUIRED 7.5 METRES TO 2
METRES
DECISION OF COMMITTEE:
APPROVAL TO PERMIT THE CONSTRUCTION OF A LOW-RISE CONDO
BUILDING IS GIVEN WITH A 3 METRE FRONT YARD SETBACK AS IT IS
CONSIDERED TO BE IN CONFORMITY WITH THE OFFICIAL PLAN AND
ZONING BY-LAW AND IS DEEMED TO BE MINOR AND DESIRABLE.
DATE OF DECISION:
December 15,2005
LAST DAY OF APPEAL:
January 4, 2006
629
CJgghJgton
PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
APPLICANT:
OWNER:
DELTA RAE HOMES
DAVID WING
PROPERTY LOCATION:
101 BAXTER STREET, BOWMANVILLE
PART LOT 16, CONCESSION 1
FORMER TOWN OF BOWMANVILLE
A2005-0052
FILE NO.:
PURPOSE:
TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING BY
INCREASING THE MAXIMUM LOT COVERAGE FROM 40% TO 40.8% AND BY
REDUCING THE REQUIRED REAR YARD SETBACK FROM 7.5 METRES TO 7.25
METRES.
DECISION OF COMMITTEE:
TO APPROVE THE APPLICATION TO PERMIT THE CONSTRUCTION OF A DWELLING
BY REDUCING THE REQUIRED REAR YARD SETBACK FROM 7.5 METRES TO 7.25
METRES AND TO INCREASE THE TOTAL LOT COVERAGE FROM 40% TO 40.8% AS
IT IS MINOR AND DESIRABLE IN NATURE AND CONFORMS TO THE OFFICIAL PLAN
AND ZONING BY-LAW.
DATE OF DECISION: December 1, 2005
LAST DAY OF APPEAL: December 21,2005
630
~n
PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
APPLICANT:
OWNER:
SHAWN BASTARACHE
SHAWN BASTARACHE
PROPERTY LOCATION:
18 ARGENT STREET, BOWMANVILLE
PART LOT 112, CONCESSION
FORMER TOWN(SHIP) OF BOWMANVILLE
A2005-0051
FILE NO.:
PURPOSE:
TO PERMIT THE CONSTRUCTION OF AN IN-GROUND POOL BY REDUCING THE
REQUIRED EXTERIOR SIDE YARD SETBACK FROM 6 METRES TO 4.2 METRES.
DECISION OF COMMITTEE:
TO APPROVE THE APPLICATION TO PERMIT THE CONSTRUCTION OF AN
IN-GROUND POOL BY REDUCING THE REQUIRED EXTERIOR SIDE YARD
SETBACK FROM 6 METRES TO 4.2 METRES AS IT IS MINOR AND DESIRABLE IN
NATURE AND CONFORMS TO THE OFFICIAL PLAN AND ZONING BY-LAW.
DATE OF DECISION: December 1, 2005
LAST DAY OF APPEAL: December 21,2005
631
Cl~!illgton
REPORT
PLANNING SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, January 9, 2006
Report #: PSD-005-06
File #: PLN 17.1.6
By-law #:
Subject:
ENVIRONMENTAL STEWARDSHIP
PROGRAM UPDATE
RECOMMENDATIONS:
It is respectfully recommended that General Purpose and Administration Committee
recommend the following:
1. THAT Report PSD-005-06 be received; and
2. THAT all interested parties listed for this report and any delegations be advised
of Council's decision.
Submitted by:
cJ ~--e-O ~\f. .
Reviewed by: - ~ '-\.. ...
v. J. rome, M.C.I.P.,R.P.P. Franklin Wu
Director, Planning Services Chief Administrative Officer
FUDJC/df
20 December 2005
CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
632
REPORT NO.: PSD-005-06
PAGE 2
1.0 BACKGROUND
1.1 In 2002 Council approved funding ($10,000) for an environmental stewardship
programme that would encourage private groups to carry out works that improve
municipal lands, such as valleylands and other natural areas. Again in 2005
Council provided funding ($2,000). for this program which continues to grow and
expand.
1.2 Initially uptake of these stewardship funds was limited. It has taken sometime to
build awareness that funding is available for stewardship projects on municipal
properties. At the same time, staff have been careful to direct private
stewardship initiatives to the applicable conservation authority, Durham Land
Stewardship Council (for Ministry of Natural Resources properties) and other
programme~
1.3 Each year Darlington OPG have sponsored a workshop known as
"Environmental Convergence", where a number of the stewardship groups come
together to discuss common issues, explore new topics and themes. Planning
Services staff have participated in these workshops providing an overview of the
policy framework for land use planning and working with other partners on the
concept of a wildlife corridor along the lakefront.
2.0 GRANTS
2.1 General Guidelines
When approving projects for funding, staff have been careful to only fund projects
that are on 'municipally owned properties, have in-kind contributions (labour
and/or materials) and meet the overall concept plan for the area. Planning
Services staff work closely with Engineering and Operations staff to ensure that
the project is in the best interests of the municipality.
2.2 2003 Works
Plantings in the Bowmanville valley along the pathway from Spry Avenue north.
In-kind labour provided by Planning Services staff and Valleys 2000.
2.3 2004 Works
Creek crossing in Bowmanville valley in partnership with Valleys 2000 and
Courtice Secondary School students. The funding provided the lumber necessary
for the project, the students built and installed the crossing.
2.4 2005 Works
Boardwalk behind Courtice Complex in partnership with Courtice Secondary
School students. The funding provided the lumber necessary for the project,
633
REPORT NO.: PSD-005-06
PAGE 3
again the students constructed the boardwalk in sections in shop class and then
assembled it on site.
Plantings in Soper Creek valley along the pathway from Visual Arts Centre north
to Hobbs Avenue, in partnership with Valleys 2000 and Bowmanville High School
students who provided the labour.
3.0 CONCLUSION
3.1 There has been good response to the grants program, to date over $6,000 has
been spent; however, the value of the in-kind contributions is more than double
that amount. In addition, the net gain for those involved has been an
u'lderstanding and long-term commitment to the community and environmental
stewardship.
3.2 In early February the Municipality will be co-hosting a workshop with Evergreen,
a national not-for-profit agency that provides assistance, training and funding for
environmental stewardship groups. The workshop will have a limited attendance,
invitations will be sent out in early January; however, if warranted the workshop
could be repeated.
3.3 Funds have been included in the 2007 Capital Budget request to continue and
expand the environmental stewardship program.
634
q!!fil1gtDn
REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, January 9, 2006
Resolution #:
Report #: EGD-01-06
File #:
By-law #:
Subject:
MO~!THL Y REPORT ON BUILDING PERMIT ACTIVITY FOR NOVEMBER,
2005.
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-01-06 be received for information.
Submitted by: ~
A. S. Cannella, C.E.T.
Director of Engineering Services
Reviewed bQ ~ Q 4R
Franklin Wu
Chief Administrative Officer
ASC*RP*bb
December 15, 2005
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-1824
701
.REPORT NO.: EGD-01-06
PAGE 2
1. BACKGROUND:
1.1 With respect to the Building Permit Activity for the month of November 2005, Staff wish
to highlight the following statistics for the information of Committee and Council.
MONTH OF YEAR TO YEAR TO % CHANGE
NOVEMBER 2005 DATE 2005 DATE 2004 OF VALUE
YTD OS-04
Permits Issued 84 1100 1362 -19.2~
VALUE OF CONSTRUCTION
Residential $10,484,77€ $136,290,317 $162,197,617 -16.0~
Industrial $94,00C $34,427,60C $6,537,367 426.6%
1G0vernment $100,00C $448,50C $4,029,00C -88.9~
Commercial $531,32C $11,333,112 $11,862,397 -4.SOA
Institutional $9,999,00C $10,845,36-4 $20,387,50E -46.8~
lA,gricultural $13S,73E $4,01 O,49~ $2,017,75~ 98.8~
rrOT AL $21,344,831 $197,355,385 $207,031,645 -4.7~
The following is a historical comparison of the building permits issued for the month of
"NOVEMBER" and "YEAR TO DATE" for a three year period.
Historical Data for Month of "November"
Historical Data "YEAR TO DATE"
$250,000,000
$25,000,000
$0
$200,000,000
$0
$20,000,000
$150,000,000
$15,000,000
$10,000,000
$100,000,000
$5,000,000
$50,000,000
II value
III value
702
REPORT NO.: EGD-01-06
PAGE 3
The following is a comparison of the types of dwelling units issued for the month of
"NOVEMBER" and "YEAR TO DATE".
Dwelling Unit Type "NOVEMBER
2005"
1
Apartment
2%
Dwelling Unit Type "YEAR TO DATE
2005"
6
Semi-
Detached
12%
35
Single
Detached
67%
268
Semi-
Detached
35%
351
Single
Detached
45%
. Single Detached 35
IS Semi-Detached 6
E1Townhouse 10
li!I Apartment 1
. Single Detached 351
IS Semi-Detached 268
I!ITownhouse 59
lID Apartment 95
1.2 With respect to building permit activities (over $250,000) and large residential building
permit activities, the details are provided as follows:
APPLICANT
CONSTR TYPE
I Elementary School
LOCATION
VALUE
$9,999.000
PVNC Bd of Education
125 Aspen Springs Dr
Attachment #1 - Monthly Building Permit Activity Report/Historical Comparison of Building
Permit
703
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704
Municipality of Clarington
Building Services - Monthly Activi Report NOVEMBER 2005
PERMIT FEES
2005
November Year to Date
$173,364 $1,225,462
2004
November Year to Date
$188,664 $1,100,264
Building Inspections
Plumbing Inspections
2005
November Year to Date
710 7786
617 6121
1327 13907
TOTALS
Single Detached
Semi-Detached
Townhouse
Apartments
2005
November Year to Date
35 351
6 268
10 59
1 95
52 . 773
TOTALS
2004
November Year to Date
943 8378
786 6350
1729 14728
November
18
14
19
o
51
2004
Year to Date
408
408
112
37
965
YEAR: 2005
AREA (to 2004 2003 2002 2001 2000 1999 1998 1997 1996 1995
month)
Bowmanville 283 587 468 345 312 188 184 313 423 217 229
Courtice 239 173 180 133 129 231 296 254 295 331 170
Newcastle 200 191 123 131 76 110 78 4 5 3
Wilmot Creek 15 25 29 38 24 19 21 33 21 16 16
Orono 1 2 1 1 1
Darlington 14 15 13 17 47 102 31 14 20 17 21
Clarke 12 10 16 15 9 17 17 12 20 10 7
Burketon 1 1 1 1 1 1 2
Enfield 3
Enniskillen 1 1 2 5 7 6 3 7 3
Hampton 3 1 1 1 2 1 2 2 1
Haydon 1 1 2
Kendal 1 3 2 1
Kirby 1
Leskard 1 1
Maple Grove 1
Mitchells Corners 1
Newtonville 4 5 3 3 3 1 2 2
Solina 3 3 3 1 1
Tyrone 3 9 3
TOTALS 773 1015 843 701 609 679 640 636 801 601 447
Attachment #1 - Monthly Building Permit Activity Report/Historical Comparison of Building Permit
705
Q!1[.-mgtnn
REPORT
Meeting:
EMERGENCY AND FIRE SERVICES
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
J~nuary 9, 2006
By-law #
Report #: ESD-001-06
File# 10.12.6
Subject:
MONTHLY RESPONSE REPORT - NOVEMBER 2005
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report ESD-001-06 be received for information.
Submitted by:
.;
"'
RevieWedbY:C ~~
Franklin Wu.
Chief Administrative Officer
---
ordon Weir, AMCT, CMM111
Director Emergency & Fire Services
GW*sr
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-6506
901
REPORT NO: ESD-001-o6
BACKGROUND AND COMMENT
1. BACKGROUND
PAGE 2
1.1 Our report covers the month November, 2005. It is our intent to provide Committee with
information relevant to this department, in a timely manner.
2. REPORT
2.1 The department responded to 314 calls during this period and recorded total fire loss at
$291,500. A breakdown of calls responded to follows in the table attached.
Attachment: Activity Report
902
CLARINGTON EMERGENCY & FIRE SERVICES ACTIVITY REPORT
Period:November 1, 2005 OO:OO:OOhrs to November 30.2005 23:59:59hrs
CALL TYPE
STATION 5
Ennlsklllen
3
TOTALS
11
3
2
7
43
45
60
2 23
16 314
DOLLAR LOSS
# of Fire Calls 4 I 1 0 2 I 3 10
Dollar Loss $ $26,500 I $200,000 $0 $65,000 I $0 $291,500
VOLUNTEER STANDBY RESPONSES
# of Standbys - Calls 8 I 0 0 7 0 15
# of Standbys - Training 0 I 0 0 0 0 0
2005 MONTHLY CALL VOLUME BY STATION
Jan. Feb. Mar. Apr. Mav. Jun. Jul. Aua. SeD. Oct. Nov. Dec.
STATION 1 153 118 109 148 133 170 161 157 139 118 137 0 1543
STATION 2 38 36 34 40 26 34 29 31 26 36 34 0 364
STATION 3 28 23 16 20 19 19 24 10 22 19 22 0 222
STATION 4 95 69 90 73 78 92 80 100 69 86 105 0 937
STATION 5 16 8 4 15 9 10 12 12 11 15 16 0 128
3194
TOTALS 330 I 254 253 296 265 325 306 I 310 267 274 314 I 0 3194
2004 MONTHLY CALL VOLUME BY STATION
Jan. Feb. Mar. ADr. Mav. Jun. Jul. Aua. SeD. Oct. Nov. Dec.
STATION 1 114 111 103 105 98 131 105 105 101 111 117 151 1352
STATION 2 35 29 27 32 24 20 40 31 34 31 19 40 362
STATION 3 18 17 12 13 14 9 10 25 13 11 18 29 189
STATION 4 74 57 70 69 57 81 73 73 65 61 68 76 824
STATION 5 7 4 7 9 9 11 19 16 11 10 5 18 126
2853
TOTALS 248 218 219 228 202 252 I 247 250 224 224 227 314 2853
903
Clwil1gton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
January 09, 2006
Report #: COD-001-06
File#_
By-law #
Subject:
"Neighbourhood Network" Forum Changed to "Your Town"
Recommendations:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. THAT Report COD-001-06 be received;
2. THAT the "Neigbourhood Network" program be renamed "Your Town" and that
Council endorse one of the following options;
Option 2:
Continuation of the existing program schedule with one event to
be held in the spring of 2006 in Courtice; or
Proclaiming the first Saturday in May "Clarington Day" in the
Municipality, with the "Your Town" event to be held at the
Municipal Administration Centre.
Option 1:
Submitted by:
ane Marano, H.B.Sc., C.M.O.
Director of Corporate Services
~ 0 st.Jk
Reviewed b . .
Franklin Wu,
Chief Administrative Officer
MM/JC/ca
1201
REPORT NO.: COD-001-06
PAGE 2
BACKGROUND
In January of 2004, the Municipality of Clarington initiated a program to inform the
community (residential and business) about the work and activities of the
Municipality. The program also provided individuals and groups with the opportunity
to meet and talk to municipal staff as well as their elected officials.
The program has been offered a total of 5 times - 3 events in 2004 and 2 events in
2005 - under two different names - first, as Community Forums and, more recently
as Neighbourhood Networks. The objectives of the program are:
. To heighten awareness, understanding and interest in municipal
government; and,
. To promote the importance of municipal government.
. To provide ~ forum where residents can meet their elected and appointed
officials in an informal setting.
Each event was hosted within a specific community and municipal staff was
instructed to prepare informational displays that would address projects/activities
that were specific to the Community in which the event was being held.
THE EVENT
The intent of the Network program was to bring the resources of Town Hall to
individual communities/Wards so that residents and/or businesses could find out
what municipal work was going on or was being planned for that area. Staff
working the event prepared to answer questions and receive suggestions and
concerns from interested members of the public. There have not been many issues
raised by the public at these event which supports the conclusion of the
Municipality's satisfaction survey conducted in 2004 indicating a satisfaction rating
of 88%. The event held at the Garnet B. Rickard Complex was well attended with a
significant number of residents attending to speak to Engineering Services about
the waterfront development project planned for the Port Darlington area.
The majority of citizens are aware of the municipal work/activities in their area by
additional municipal outreach programs - such as the Municipality's web site
(www.darington.net) or the corporate advertising pages in the local newspapers
The Canadian Statesman and the Orono Weekly Times. With the advent of email.it
appears that citizens take advantage of these opportunities to contact the
Municipality - staff or elected officials - to raise their concerns or submit their
suggestions.
PROPOSAL FOR 2006
There are a number of options for Members of Council to consider with regards to
the continuation of the Network program. After considerable thought and
discussion, the first recommendation is to change the name of the program to "Your
Town - A Municipal Open House." Communications & Marketing designed a new
graphic (see below) to be used to create public recognition of the program. The new
name and graphic captures, for the public, what the intention of the event is.
1202
REPORT NO.: COD-001-06
PAGE 3
Since its initiation, the municipal open house has been held on a selected Thursday
evenings (7:00 - 8:30 PM) at various community facilities. One offering is held in
the spring and the second one is usually in the fall.
Option 1 proposes to continue with this schedule however, in light of the scheduled
November municipal election, only the spring session would be hosted in 2006.
Should this be the preferred option, the next session would be held in Courtice on a
date to be confirmed early in the New Year.
Option 2 consists of a total revamping of the program. The first recommendation is
to look at hosting the event on a Saturday rather than a week day evening. In
general people, especially those who commute to their place of employment, are
very protective of their evenings as it is a time for catching up with their family's
day's activities. Moving the program to a Saturday allows the Municipality to host
the event over a longer period of time (e.g. 10 AM - 2:00 PM) thus providing
interested citizens to work their attendance into their weekend schedule.
This option suggests that the open house should be hosted at the Municipal
Administrative Centre (MAC). Municipal staff would be able create displays indoors
as well as outdoors. For example, Emergency & Fire Services and the Operations
Department could create an outdoor display featuring the equipment and vehicles
used. When the program is held at other sites - especially non-municipal sites -
information for presentation is often limited by available electrical hook ups and
capacities. If a Department plans a computerized demonstration they must create
the presentation and burn the presentation to CD since they will not be able to
connect to the network during the event. Hosting the event in the MAC, there would
be no limitation to what a department could put on display. For example, the
Planning Department could demonstrate the uses and potential of the new GIS.
Public access to the GIS could also be explored and even tried out by visitors. Other
activities could include tours of the Municipal Administration Centre; a mock Council
meeting; fitness demonstrations; and discussion groups about new initiatives,
programs or facilities. Partnerships with municipal agencies such as the Clarington
Public Library, the Visual Arts Centre of Clarington and the Clarington Museums
could be incorporated into the day's schedule.
This option presents some new things that require consideration. For example, if
the Your Town event is scheduled for the first Saturday in May, it could be an added
feature of the popular Maple Fest hosted by the Bowmanville BIA.
The benefit of this is that there is an already present/committed audience within
walking distance of the MAC. Although any Saturday would likely work, it might be
advantageous to use the first Saturday until the program is able to generate an
audience of its own.
1203
REPORT NO.: COD-001-06
PAGE 4
Selecting Option 2 would result in one event held annually. Council could proclaim
the day of the event as "Clarington Day" or "Local Government Day" as part of the
promotion of the event.
COMMUNICATIONS/MARKETING PLAN
Regardless of the Option selected the Your Town - A Municipal Open House event
would be communicated to the public in much the same way. The event would be
promoted to the citizens of Clarington via the following available venues:
1. Corporate advertising pages in the Canadian Statesman and the Orono
Weekly Times begin a minimum of three weeks in advance of the event
date;
2. Public notification will be aired through the branding program that the
Municiprtlity runs on Durham Radio (KX96, The Rock and CKDO)
beginning 3 weeks prior to the event.
3. Space will be allocated in the Spring Community Guide which is delivered
to every household in Clarington the first week of March.
4. A general description article will be incorporated into the 2006 Municipal
Directory.
5. Information will be posted on the www.c1arington.net web site - under
municipal news & events (3 to 4 weeks in advance) and on the meeting
calendar (as soon as the date is confirmed).
6. Posters of the event advertisement will be displayed in all Municipal
Facilities. (recreation facilities, museum branches and copies will be
offered to Clarington Municipal Library)
With the exception of the Municipal Directory and poster circulation, the above plan
is essentially standard practice for marketing the Your Town event. With the above
action plan, it is the intention to reach as much of the Clarington Community as
possible to make them aware of the event's details (i.e. date, time and location and
purpose of the event).
CONCLUSIONS
It is respectfully requested that council provide direction regarding the continuation
of the program under either Option 1 or 2 as outlined in Report COD-001-06.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330
1204
ClfJ!.4lgron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
January 9th, 2006
Report #:
COD-002-06
File#_
By-law #
Subject:
CL2n05-46, .
CONSTRUCTION OF THE BRIAN MCFARLANE HOCKEY MUSEUM
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
1. THAT Report COD-002-06 be received;
2. THAT the tender received from Peak Engineering and Construction Ltd., Brighton, Ontario, being
the lowest responsive bidder meeting all terms, conditions and specifications of Tender CL2005-
46, be awarded the contract for the Construction of the Brian McFarlane Hockey Museum,
Bowmanville, Ontario at a total revised bid of $859,544.00, plus GST;
3. THAT the requirements for tendering in accordance with Purchasing By-law # 94-129, Paragraph
5, item 5.6 be waived for the production of the museum exhibits;
4. THAT the proposal from GSM Design Exhibits Inc, Montreal, Quebec, dated January 3,2006 in
the amount of$539,000.00, plus GST for the production of the exhibit gallery be accepted subject
to the negotiation of a formal contract which meets the requirements of the Municipality of
Clarington and is to the satisfaction of the Purchasing Manager and Director of Community
Services; .
5. THAT the expenditure in the total amount of $1 ,398,544.00 ($859,544.00 tender + $539,000;00
GSM Design Exhibits Inc., Montreal, Quebec), be drawn from Clarington's Brian McFarlane
Hockey Museum Account # 110-42-421-84242-7401;
6. THAT the Director of Finance/Treasurer be authorized to make application to the Region of
Durham for a debenture in the amount of $1,111,640.00 plus debenture costs;
7. THAT Council express its intent to fund this project including debenture repayments and financing
to the extent allowable from future development charges; and
8. THAT the attached By-law's marked Schedules "A" and "B" authorizing the Mayor and the Clerk
to execute the necessary agreements be approved.
1205
REPORT NO.: COO.Q02.Qa
PAGE 2
Submitted by:
~~-
Ma Ie Marano, H.B.Sc., C.M.O.
DirectOli of Corporate Services
L/l!1} /,
/ fJ VL'lA...'\;'\.v...----
J aph P. Caruana,
. ector of Community Services
u~ ~rr--
o A ' Nancy Taylor, B.BA, CA,
11 \ Director of Finance
MM\NT\JC\LAB\km
ReViewedbD~
Franklin Wu,
Chief Ad ministrative Officer
1206
REPORT NO.: COO-o02-o6
PAGE 3
BACKGROUND AND COMMENT
Tender specifications were provided by Barry Bryan Associates Limited for the Construction of
the Brian McFarlane Hockey Museum as required by the Community Services Department.
Bidders were pre-qualified with Tenders being submitted as follows:
... BIDDER TOTAL BID
James Kemp Construction Limited $948,646.00
Hamilton, Ontario
Peak Engineering & Construction Ltd. $949,500.00
Briahton, ~1'ltario
Gerr Construction Limited $970,000.00
Courtice, Ontario
Garritano Bros. Ltd. $1,035,200.00
Oshawa, Ontario
Torbear Contracting Inc. Rejected
Woodbridoe, Ontario
As all bids received exceeded the total funds available, and in accordance with the conditions of
the tender, the three low bidders were asked to re-bid based on a number of proposed deletions
from the construction including: eliminating sky lights and a washroom, reducing the curtain wall
size and various other miscellaneous changes.
Subsequently, the revised bids are as follows:
BIDDER TOTAL BID
Peak Engineering & Construction Ltd. $889,544.00
Briohton, Ontario
Gerr Construction Limited $900,809.26
Courtice, Ontario
James Kemp Construction Limited $905,422.00
Hamilton, Ontario
In addition, the low bidder, Peak Engineering & Construction Ltd. is also proposing an additional
$30,000.00 in credits for the substitution of an alternate floor box manufacturer which is
recommended be accepted, bringing the total bid to $859,544.00.
1207
REPORT NO.: COD-002-06
PAGE 4
With respect to the award to GSM Design Exhibits Inc., this portion of the contract was
approved in principle as per Report CSD-07-05 (copy attached, marked Schedule "C". As a
formal award was not made at the time, it is recommended that the production of the exhibit
gallery be awarded to GSM Design Exhibits Inc. in the amount of $539,000.00 (plus GST),
subject to the successful negotiation of a contract which meets the needs of the Municipality of
Clarington. It is further recommended that the requirement for tendering in accordance with
Purchasing By-law #94-129, Paragraph 5, item 5-6 be waived for this portion.
Originally, the project cost was estimated to be $1,815,000.00, per previously approved report
CSD-07-05, with $1,090,000.00 to be debentured. The project cost now is $1,836,640.00 with
financing from a debenture of $1,111,640.00 and $725,000.00 from the remaining approved
$875,000.00 for this project in report CSD-20-03. A debenture of $1,111,640.00 over a 15 year
is estimated to have annual repayments of $133,000.00. The exact amount of the repayment
would be determined at the time of the debenture issuance by the Region of Durham.
It is further recommended that the total required funds in the amount of $1,398,544.00
($859,544.00 tender + $539,000.00 GSM Design Exhibits Inc.) be drawn from the Clarington's
Brian McFarlane Hockey Museum Account # 110-42-421-84242-7401.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Community Services.
SCHEDULE "A"
SCHEDULE "B"
SCHEDULE "C"
By-law
By-law
CSD-007 -05
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1208
Schedule" A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Peak
Engineering and Construction Ltd., Brighton, Ontario, to enter
into agreement for the Construction of the Brian McFarlane
Hockey Museum.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Peak Engineering and Construction Ltd., Brighton, Ontario, and
said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this. day of
,2006.
By-law read a third time and finally passed this day of
,2006.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1209
Schedule liB"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and GSM Design
Exhibits Inc., Montreal, Quebec, to enter into agreement for
the plvduction of the exhibit gallery for the Brian McFarlane
Hockey Museum.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, GSM Design Exhibits Inc., Montreal, Quebec, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2006.
By-law read a third time and finally passed this day of
,2006.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1210
SCHEDULE "c'
Cl!Jl-ilJgton
REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
General Purpose and Administration Committee
Date:
May 24, 2005
Report #: CSD-07 -05
Resolution #:
File #:
By-law #:
Subject:
Clarington's Brian McFarlane Hockey Museum - Business and Marketing
Plan
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee.
recommend to Council the following:
1. THAT Report CSD-07 -05 be received;
2. THAT Clarington's Brian McFarlane Hockey Museum: Business and Marketing
Plan as prepared by Deloitte & Touche LLP, be endorsed in principle;
3. THAT Council authorize ~n expenditure of approximately $150,000.00 for
Marketing Services includir.~ consulting, creative design and production costs fo,-
a marketing program as vuWned in the Deloitte & Touche's Business and
Marketing Plan;
4. THAT the expenditure for the Marketing Services be funded from the Impact
Escrow Reserve Fund included in the funding previously approved
for Clarington's Brian McFarlane Hockey . Museum Account
#110-42-421-84242-7401 ;
5. THAT Staff be directed to issue a Request for Proposal to engage a marketing
firm as required for the pre-launch phase of the project; and,
6. THAT Staff be authorized to initiate the design process for Clarington's Brian
McFarlane Hockey Museum.
1 211
REPORT NO.: CSD-07 -05
PAGE 2
SCHEDULE "C"
( ,/
\..," I .
..~.......
Submitted by: .. /,' l(:,.t~- ~Reviewed by:
'Joskp-h P. Caruana
fJector of Community Services
Franklin Wu
Chief Administrative Officer
JPC/BRT/ta
CORPORATION OF THE MUNIC:P ALlTY OF CLARINGTON
40 TEiv1PF~ANCE STREET, BOWMANVILLE. ONTARIO L 1 C 3A6 T (9051323-3379 F (905)623-5506
1212
REPORT NO.: CSD-07-05
PAGE 3
SCHEDULE "C"
1.0 BACKGROUND
1.1 In the fall of 2004, the Clarington's Brian McFarlane Hockey Museum Committee,
consisting of municipal staff and supported by Brian and Joan McFarlane,
Michael McFarlane, Bill Humber (local historian, author and sports enthusiast),
Barry Bryan Associates (Consultant) and GSM Design (Sub Consultants -
Museum and Display Specialists) suggested a museum business and marketing
plan would be beneficial to the success .of the museum. This was predicated on
the complexity of the display, potential market attraction, existing tourism nodes
within the municipality, as well as, regional, provincial, national and international
partnerships and marketing opportunities.
1.2 Accordingly, the Community Services Department, in conjunction with the
Corporate Services Department, prepared and issued a Business and Marketing
Plan - Request for Proposal. The successful bidder was Deloitte & Touche LLP.
1.3 The Marketing and l;3usiness Plan has also reviewed the characteristics and
attributes of a museum of this nature and, in conjunction with staff, has provided
recommendations determining the necessary physical size requirements for
display, administration and retail sales areas of the museum in order to
undertake a successful project of this nature.
1.4 Since December 2004, Deloitte & Touche LLP have worked with the committee
and have researched, explored opportunities, commented and made
recommendations on all facets of the Request for Proposal. The Museum
Committee supports the Business and Marketing Plan and is recommending
approval in principle of the recommendations provided by Deloi~te~. Touche LLP.
2.0 BUSINESS AND MARKETING PLAN
2.1 Highlights of the study and comments are provided for Council's consideration as
follows:
2.2 BUSNESS CLIMATE - The demographics provided by Deloitte & Touche LLP (as
confirmed by the Development Charges Study) indicate that Clarington, as well
as the Region of Durham, is expected to continue to enjoy progressive
population growth over the next number of years. In terms of tourism, the area
already draws 3.3 million visits per year, of which 94% are day trips typically from
GTA area and local residents. The study identifies three (3) main areas of
potential target market resources.
2.3 The municipality also enjoys several existing tourism attractions (for example,
Mosport, Bowmanville Zoo and Jungle Cat World) in which to share promotional
p2rtnerships. In addition, there exists a strong minor hockey league program
1213
T
REPORT NO.: CSD-07-05
PAGE 4
SCHEDULE "c"
consisting of approximately 15,000 youth. The final market area is the
educational component in which there are over 1 00,000 elementary aged
children. These areas provide an advantage to the success of Clarington's Brian
McFarlane Hockey Museum as there is a large resident population, a large
existing tourism base and a large resident hockey base, compared to similar
operations throughout North America. Our market area has a population in
excess of 3.0 million, of which nearly 1.0 million will have an expressed interest
in a museum facility of this nature.
2.4 MARKETING STRATEGY - The Business and Marketing Plan has indicated
there are already a number of local area attractions that exist to compliment the
museum. In addition, the interest of local minor and senior hockey teams will be
a draw to the museum. The educational component will be of interest to the
various locc; dnd surrounding school boards as part of our Canadian heritage -
important to the school curriculum. The objective will be to develop the museum
into a destination location through the number of family day-trips and activities
already taking place within the municipality and particularly at the
Garnet B. Rickard Recreation Complex. In order to accomplish these objectives,
the Business and Marketing Plan has recommended the Municipality engage a
marketing firm to undertake these requirements as they pertain to our marketing
strategy.
2.5 IMPLEMENTATION PlAN - Key to the success of the Business and Marketing
Plan is the implementation plan for pre-launch and first year start up. The
success of the museum will largely depend on the pre-launch groundwork
undertaken by staff prior to the actual opening. Several components are to be in
place prior to the fall of 2006.
· Development of all staffing positions including f:'osition descriptions, staff
recruitment and training plus volunteers.
· Marketing Strategies - retention of marketing consultant to develop media
strategies, clientele targets, cross-promotion marketing campaigns,
educational component, sponsorship packages and special events and
promotion.
· Exhibit set-up and display components complimented by interactive displays.
2.6 As recommended, funding of $150,000.00 is required to engage a marketing firm
capable of undertaking a marketing program of this magnitude. The program will
include consulting fees, creative design and production costs. This expenditure
is for the initial development of the program.
2.7 LOCATION AND OPERATING STRA--EGY - The Business and Marketing Plan
has indicated the Garnet B. Rickard Recreation Complex is ideal for the museum.
location. There is a built-in clientele attracting 300,000 visitors per year, in a
complimentary service to the museum. By locating the museum at the
Garnet B. Rickard Recreation Complex, there is expected savings in both capital
1214
REPORT NO.: CSD-07 -05
PAGE 5
SCHEDULE "C"
and operating expenses. The projected visitation target is 20,000 to 25,000
visitors per year. Actual operating hours are to be confirmed, however, staff
would indicate consideration will be given to prime winter season, offering slightly
reduced summer hours.
2.8 STAFFING STRUCTURE - The Business and Marketing Plan recommended
staffing requirements conducive to operating hours and business expectations.
The lead position will be the Community Service Coordinator (existing position)
assisted by a full-time Museum Programmer/Curator fulfilling programming and
curatorial requirements (previously approved as a part-time position in the 2004
budget, however has not been activated pending the results of the Business and
Marketing Plan) and a Facility Clerk (existing position). Additional staffing will be
comprised of part-time clerical administrative support and a compliment of
volunteer tour guides. All new positions related to the museum will be
implemented as part of the 2006 annual budget process. Assuming an April
2006 budget approval, staff may require pre-budget approval for certain staff
associated with the museum. If required, staff will prepare a report to Council
later in 2005. .
2.9 OPERATING PLAN - The Business and Marketing Plan identified' several
revenue streams including general admissions, special events (exclusive use)
rentals, sponsorships and gift shop sales. In order to attract the required
revenues, the Museum Committee supports the Marketing and Business Plan
that will lay the foundation of the project as referred to in the business plan.
2.10 The Business and Marketing Plan developed a five (5) year operating budget
to demonstrate a proforma cash flow model The model indicates a first-year
surplus operation and break-even operations in the subsequent years. It should
be noted that utilities, cleaning and insuranGe hl1ve been identified as Museum
operational costs, however, will be reflected as an overall increase to the
Garnet B. Rickard Recreation Complex once the Museum facility is fully
operational.
3.0 MUSEUM DESIGN
3.1 The consulting firm of Barry Bryan Associates has been retained to design the
physical building components. Through their sub-consultants, the firm of GS!,v1
Design will develop the museum exhibits, display space and interactive
components within the museum structu~e. Our consultants have reviewed the
Municipality's artifacts acquired from' Brian McFarlane and have made
comparisons to similar facilit~es in Canada, United States and Europe
to determine the recommended size (5,000 square feet) for
Clarington's Brian McFarlane Hockey Museum. As a result of the recommended
increase in the size of the building, staff is now required to provide updated
project financing as follows:
1215
REPORT NO.: CSD-07 -05
WO()(..
PAGE 6
SCHEDULE "e"
Cost Projection
~ 1,350,000
280,000
150,000
20,000
15,000
1,815,000
Category
Construction
Consulting
Contingency
Furnishings and Equipment
Disbursements
/NC~<JI,) Ii:. so
I~ rv.(./~ Kit 'f ~
/l{ I.L' tl-c.J. H
Total
3.2 It is anticipated the project will be tendered in the fall of 2005, with construction
commencing later 'in 2005. Actual construction is anticipated for completion in
summer/fall of 2006.
4.0 FINANCING
4.1 An amount of $875,000.00 was set aside for this project in report CSD-20-03:
(Attachment #2). After marketing services are deducted, $725,000.00 currently
remains earmarked for this project. This results in the anticipated need for
financing of $1,090,000.00 to cover projected costs. It will be recommended that
this balance be debentured. The approximate annual repayment is estimated at
$130,000.00 annually. The required resolutions will be included in a future report
to CounCil as part of the tender awarded when exact costs are determined.
5.0 COMMENTS
5.1 Staff submitted a supplementary merlorandum to Council on May 2, 2005
(Attachment #1) which introduced se\,?:-al of the Business and Marketing Plan
recommendations, including the requirt'ment for post-budget approval 'of
$150,000.00 to engage a marketing cl"lnsultant, creative design, printing and
production costs.
5.2 The Director of Finance has recommended the expenses for the marketing firm
be funded from the Escrow Reserve Fund Account as already approved
for the Museum Capital- Project as identified in Report CSD-20-03
Account # 110-42-421-84242-7401.
Attachments:
Attachment #1 - Memorandum - May 2, 2005
,Attachment #2 - Community Services Department Report # CSD-20-03
Attachment under separate cover - Clarington's Brian McFarlane Hockey Museum _
Business and Marketing Plan
1216
C'l' ·
; r ' . k ' I " ,,' , ,
t 'llarmt!l(On
l.eading the Way L./
SCHEDULE "C"
Attachment #1 to Report C50-07-05
MEMO
TO: Mayor John Mutton and Members of Council
FROM: Joseph P. Caruana, Oirector
Community Services Department
OA TE: May 2, 2005
RE: Clarington's Brian McFarlane Hockey Museum
The Business Plan and Marketing Strategy that was commissioned to Oeloitte is
currently in its final stages. Recently, staff have been provided with an overview of
that process and I would like to take this opportunity to provide Members of Council
with preliminary project cost estimates. As Council is preparing to consider the 2005
budget this Friday, it is prudent to be aware of these anticipated increases that will
impact the 2006 budget.
The size of the museum is being recommended to be approximately 6,000 sq. ft.
This is an increase over the initial estimate of 3,500 sq. ft. and the $875,000
approved preliminary budget. The increase in the square footage requirement
suggests that an estimated capital construction budget of $1,500,000 to build the
museum and additional consulting (architectural) fees of approximately $150,000 will
be required.
This is a total increase of $866,500 to the earlier project estimate. It should be noted
these are still estimates and will be refined when the building has been designed and
tenders received, scheduled for October 2005.
Also identified is the pre-launch program for the museum operation, The consultant
is recommending approximately $150,000 will be required leading up to the opening
of the museum in the Fall of 2006. This $150,000 consists of hiring a marketing
consultant, creative d'3sign, printing and reproduction costs associated with the
operation of the museum. This will be required in 2005; finances to be addressed in
a subsequent staff report.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F .905)623-55Df3217
SCHEDULE "C"
The ongoing operational budget and associated staffing requirements will be
addressed through the 2006 budget process. Assuming an April 2006 budget
approval, staff may require pre-budget approval for certain staff associated with the
museum. If required. staff will prepare a formal report to Council later in 2005.
Staff will be scheduling a detailed presentation by the project consultant within the
next 3-4 weeks. In the meantime, if you have any questions or require clarification,
please do not hesitate to contact me.
Regards,
Joseph P. Caru~"a
Ijm
cc: George Acorn
Skip Crosby
Bruce Taylor
Nancy Taylor
Frank Wu
1218
SCHEDULE "C"
CI~gton
REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
General Purpose and Administration Committee
Date:
December 8, 2003
Resolution #:
Report #: CSO-20-03
File #:
By-law #:
Subject:
Brian McFarlane Hockey Museum - Garnet B. Rickard Complex
Recommendations:
It is respectfully recommend€?d that the General Purpose and Administration Committee
recommend to Council the following:
. 1. THAT Report CSD-20-03 be received;
2. THAT Council endorse the proposed Brian McFarlane Hockey Museum project to
be constructed at the Garnet B. Rickard Complex;
3. THAT Council ap;lrove the proposed budget of S875,OOO.OO;
I
4. THAT the project be funded from the Impact Escrow Reserve Fund A~c(Junt
#111 0-196-X: and
THAT staff be authorized to issue the Request for Proposal for Professional
Services required to develop the concept drawings and construction
specificatiOns for the Museum Project.
Submitted by~LL~
/Joseph P. Caruana
'. [pir~.",~~^~fsr., ..m~njty Services
Submitted hy: 11/, ,If ,;/);<4;:;
ancrTayi~B.B!A., C.A.
Director of rlnance
5.
JPC/GAJjm
CORPORATICN.OF THE MUNICIPALITY OF CLARINGTON
40 iEi,,1PERANCE Si~EET, BO'.V~vlANVILLE. ONTARIO L 1 C 3A6 T (905;623-3379 F \905:523-5506
1219
SCHEDULE "e"
1.0 BACKGROUND
1.1 As Members of Council are aware, staff negotiated successfully for the
acquisition of the Brian McFarlane Hockey Museum.
1.2 At that time, Council reviewed a number of options that would see the host site
for the new hockey museum located in the courtyard at the Garnet 8. Rickard
Recreation Complex.
1.3 The museum, as operated by the McFarlane's, utilized approximately 3,000
square feet of display area, staff is recommending a structure approximately
3,500 square feet, which will allow for some modest expansion of the museum
displays and further provide an area for rotating displays.
1.4 Staff will be reviewing various options for the rotating displays, anticipating they
will be supplied in conjunction with the National Hockey League's Hall of Fame in
Toronto. Those discussions will take place over the next number of months.
1.5 As this is a specialty structure, the cost to design and construct a facility of this
nature is estimated in the $250 per square foot range, which will require a project
budget of $875,000.00.
1.6 Of this amount, a significant portion will be allocated to interior treatments and
display areas of the facilities. Please refer to Section 2.3 of this report for a
detailed breakdown of this project budget.
2.0 PROGRAM
2.1 This project will consist of the construction of approximately 3,500 square feet of
space, located in the courtyard area of the Garnet 8. Rickard Recreation
Complex, immediately adjacent to the lobby linking Pad A and Pad 8 of the
facifity.
2.2 The building will be completely self contained and will consist of a main entrance,
display area, Peter Puck Theatre, souvenir sales area and storage. It is
anticipated to be accessible externally as well as from the interior of the existing
complex. .
1220
SCHEDULE "C"
2.3 Project Budget
Category
I
I
I
I
I
Project Total I
Budget Allotment
Consulting
Construction
Eouioment/Furnishings
Continqency
80.000 '
525.000 ;
200.000 I
70.000 i
875,000 i
2.4 Project Schedule
December 2003-Januarv 2004 RFP- Professional Services
February 2004 Award - Professional Services Contract
February-April 2004 I Detail Design
May 2004 Award Construction Contract
June 2004-November 2004 Construction
December 2004 'Commissioningl Substantial Completion
Januarv 2005 -Februarv 2005 Official Openinq
2.5 Financing
It is recommended that the Hockey Museum be funded from the Impact/Escrow
Reserve Fund. In 1996, Council transferred funds from the Impact/Escrow
Reserve Fund to the Older Adults - Operating Reserve Fund. The principal was
to be held however, interest earned was to be available through the budget
process to assist in the start-up operations of the CIder Adults Centre. The .:
principal was to be returned to the Impact/Escrow Reserve Fund December 31.-
2COO. In 2000, Council extended this date to December 31,2003. Therefore,
there is $754,775.00 that wiII return to Impact/Escrow Reserve Fund on
December 31 of this year. It is proposed that these funds plus the balance of
$120,225.00 currently in the Impact/Escrow Reserve Fund be used to finance the
Hockey Museum capital construction costs.
3.0 COMMENT
3.1 Staff will be reviewing various options anct partnerships available regarding the
operation of the Museum and will be the subject of an additional report to Council.
Preliminary operating estimates will be provided in the 2004 current operating
budget and will reflect the proposed proJect schedule.
1221
ClfJ!i!lglon
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
January 9th, 2006
Report #: COD-003-06
File #_
By-law #
Subject:
Work Tech Software
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-003-06 be received;
2. THAT Work Tech Inc., Grimsby, Ontario be awarded a contract for the Work Tech
Software in the amount of $43,000.00 (Plus GST).
3. THAT funds required in the amount of $43,000, which have been carried over be drawn
from Information Technology Software Account #110-16-162-81611-7401; and
4. THAT the attached By-law marked Schedule "An authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
Submitted by:f'2uB-
Marie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
RevieWed')....., LQ~ ~.
Franklin Wu,
Chief Administrative Officer
) Cfut\. ~
6\ Nancy Taylor, B.B.A., C.A.,
Director of Finance
MM\NT\FH\LAB\sm
1222
REPORT NO. COO-o03-oe
BACKGROUND AND COMMENT
In June of 2003, Report COD-032-03 for Financial Software was received and passed by
Council (see Attachment 'A').
An additional software component, called Work Tech was identified as part of a joint
submission with CompuPower Systems Ltd. for RFP 2003-11. Worktech Inc. provides an
activity based costing and jOb costing suite of applications that can also include fleet
management SOftwCII tl. This software can integrate with the CompuPower Systems Ltd.
software to provide a platform for more extensive performance measurement capabilities. In
this report, "staff were authorized to pursue investigation of the Work Tech software."
Staff have now investigated this option further and would like to proceed with the
implementation of this software and the funds have been carried forward.
It is therefore recommended that this contract be awarded to Work Tech Inc for the supply and
installation of the Work Tech software.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
Schedule "A"
Attachment "A"
By-law to Authorize a Contract
Report COD-032-03
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
1223
SCHEDULE "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Work Tech
Inc., Grimsby, Ontario, to enter into a license agreement for
the municipal application.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1 . THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between Work Tech Inc, Grimsby, Ontario, and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2006.
By-law read a third time and finally passed this day of
,2006.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1224
REPORT NO. COD-003-06
Attachment" An
~i[]glon
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
COUNCIL
Date:
June 23, 2003
Report #: COD-032-03
File#_
By-law #
Subject:
Financial Software
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
5. THAT Report COD-032-03 be received;
2. That CompuPower Systems Ltd., Paris, Ontario with a total bid amount of $233,951.00,
being the lowest most responsible bidder meeting all terms, conditions, and
specifications of RFP2003-11 be awarded the contract to supply and install financial
software as per the requirements of the Finance and Corporate Services Departments;
3. THAT the attached by-law marked Schedule "A" authorizing the mayor and Clerk to
enter into the necessary agreement with Diamond Software Inc., Red Deer, Alberta for
the license agreement for the municipal application be approved;
4. THAT the attached by-law marked Schedule "B": authorizing the mayor and Clerk to
enter into the necessary agreement with CompuPower Systems Ltd., Paris, Ontario for
implementation of the system be approved;
5. THAT the attached by-law marked Schedule "C" authorizing the mayor and clerk to enter
into the necessary agreement with Microsoft Business Solutions Corporation for the
license agreement for the Great Plains financial software be approved;
6. THAT prior to execution of the agreements they be reviewed and approved by the
solicitor for the Municipality of Clarington;
7. THAT the required funds for the CompuPower Systems Ltd. revised bid in a total amount
of $ 264,414.00 be drawn from account # 7009-X-502 provided for in prior years Capital
Budgets;
8. THAT the funds required for hardware and any other software upgrades be drawn from
account # 7009-X-502 as provided in prior years capital budgets; and
1225
REPORT NO. COD-003-06
Attachment "A"
9. THAT staff be authorized to pursue investigation of the Worktech software and award
the contract over Council Recess and report back in September 2003, to be financed
from account # 7009-X-502.
Submitted by:
Reviewed by:
Marie Marano, H.B.Sc., C.M.a.
Director of Corporate Services
Nancy Taylor, B.B.A., C.A.,
Dire.:tor of FinancefTreasurer
MM\NT\LAB\km
Franklin Wu,
Chief Administrative Officer
1226
REPORT NO. COD-003-06
Attachment" An
BACKGROUND AND COMMENT
A request for proposal was issued late in 2002 with bids being submitted in January 2003.
Subsequently bids were received as follows:
BIDDER TOTAL BID AMOUNT
CompuPower Systems Ltd. Systems Ltd. $233,951.00
Paris, ON
Vadim Software $249,600.00
Kelowna, BC
J.D. Edwards Woril';.:)olutions $649,000.00
Toronto, ON
Ceecom Inc. $820,000.00
Markham, ON
After a thorough review of each of the submissions, the selection committee chose two firms to
proceed to the interview stage that were felt to best meet the requirements of the Municipality.
The two firms selected were CompuPower Systems Ltd., Paris, Ontario,and Vadim Software,
Kelowna, B.C..
The bids were evaluated on:
Service
Compliance with specifications
Pricing
References
Delivery
Quality
Previous contracts of similar size and nature
Financial stability
Upon completion of the interviews it was the opinion of the committee that Vadim software did
not currently have many of the applications that were required by the Municipality.. Although
they indicated they were willing to develop the required applications, this would add
considerable cost, staff time, and delay to the project.
Further negotiations and meetings were then held with CompuPower Systems Ltd. to go over
each application in detail to ensure that they could adequately meet our needs. In addition, a
two day information session was held here in Clarington on June 10 and 12 to allow other
Municipal staff the opportunity to review the software and provide input. Throughout this
1227
REPORT NO. COD-003-06
Attachment" A"
process CompuPower Systems Ltd. have been extremely co-operative in allowing us the time to
go over each application in detail.
BACKGROUND AND COMMENT
Through the discussions with CompuPower Systems Ltd. it was decided there were some
applications that had been included in'their original proposal that were in fact not required and
some that had not been included that would enhance the software application. Therefore
negotiations took place and the software portion of the bid has been reduced by $4,207.00.
During th'3 two day session referred to above, significant discussion took place regarding
integration issues. It was determined that, to maximize the effectiveness of the software as well
as assist users, additional integration to other systems operated by other municipal departments
would be very beneficial. The systems integration component was therefore enhanced to
include links between Vailtech (tax), Class (primarily Community Services) and parking
applications. A component for tender analysis and tracking has also been included to enhance
the tender process. All of the above components resulted in an overall increase of $34,670.00
in the implementation portion of the bid. With the additional items included, the overall revised
bid price is $264,414.00. This includes all aspects of implementation including training, data
conversion, customization and integ'rations.
In addition funds over and above the initial cost of the financial software will be required for the
follows items:
1) Hardware - servers, printers, etc., as identified through the installation process.
2) Other Software upgrades - such as class point of sale software, in order to
streamline the cash payment process.
3) Worktech - An additional software component was identified as part of a joint
submission with CompuPower Systems Ltd. Worktech Inc. provides an activity
based costing and job costing suite of applications that can also include fleet
management software. This software can integrate with the CompuPower Systems
Ltd. software to provide a platform for more extensive performance measurement
capabilities. Staff would like to investigate this option further. Depending upon the
options selected, the price ranges from $33,000.00 to $45,000.00.
1228
REPORT NO. COD-003-06
Attachment "A"
CONCLUSIONS
It is recommended that CompuPower Systems Ltd., Paris, Ontario with a total bid amount of
$233,951.00, being the lowest most responsible bidder meeting all terms, conditions, and
specifications of RFP2003-11 be awarded the contract to supply and install financial software as
per the requirements of the Finance and Corporate Services Departments. The Director of
Finance has reviewed the funding requirements and concurs with the report. Any queries with
respect to departmental requirements should be referred to the Director of Finance or the
Director of Corporai.... Services for the purchasing component.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
1229
Box I, 220 Arthur Street
Newcastle, Ontario
LIB IL8
9 January, 2006
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Council
Corporation of the Municipality of Clarington
Municipal Administrative Centre
40 Temperance Street
Bomanville, Ontario
LIC 3A6
Attention: Mr. David Crome
Director of Planning Services
Re: Planning File Nos.: COPA 2005-008, ZBA 2005-042, ZBA 2005-043, S-C 2005-003,
S-C 2005-004, PLN 31.5.10
We have recently received a notice that the Council of the Corporation of the Municipality of
Clarington will be considering a proposed Official Plan Amendment, Zoning By-Law
Amendment and Draft Plans of Subdivisions presented by Smooth Run Developments (Metros
Developments Inc.) and Brookfield Homes (Ontario) Limited for Part Lots 27 and 28,
Concession 2, former Township of Clarke.
As residents and owners of a property at 220 Arthur Street, we are very concerned about the
adverse effects such amendments and future conversion of prime agricultural land will have on
our property and on the local community. We therefore submit for consideration our concerns
and suggestions.
Increased Urbanization
The flood of new residents over a short period of time such as the recent development on the
south side of King Street and the proposed North Village Neighborhood development has and
will dramatically change the nature and charm of the village of Newcastle. We believe that any
housing development should be designed so as to preserve the nature, quality and distinctiveness
of existing structures, uses and way of life - not one that is imposed on the community with little
regard to inherent historical and current values. We venture to say that most of us would not
want to see a repeat of the type of housing development and changes in village life that occurred
in Brooklin, a few kilometers northwest from here. A more community-oriented and gradual
phasing of development should be the order of the day.
The current rate of population growth in the village of Newcastle is already overburdening the
environment and community services. Additional development in the magnitude proposed by
Smooth Run Developments and Brookfield Homes would certainly add to this as well as
increasing vehicular traffic. More provincial and municipal money will be needed for public
transit, new and improved highways, community services such as improved water pumping and
filtration plants, sewage treatment and disposal, garbage collection and disposal, and other
municipal infrastructure items.
We therefore present the following list of questions and concerns that we feel must be addressed
by Council and its Planning Services Department staff before a final decision is made regarding
the applications made by Smooth Run Developments and Brookfield Homes - a summary of
which is presented in Attachment I to this letter.
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Questions related to the proposed development:
I. The developers wish to have the Zoning By-law amended to change the current zoning from
Agricultural A-I zone. The Planning Act (R.S.O. 1990, Chapter P. 13) states, in part, that
"the council of a municipality, in carrying out its responsibilities, shall have regard to matters
of provincial interest such as the protection of ecological systems as well as the protection
of the agricultural resources of the Province". The Farming and Food Production Act,
1998 (S.O. 1998, Chapter I) states that "It is desirable to conserve, protect and encourage
the development and improvement of agricultural lands for the production of food, fibre
and other agricultural or horticultural products." Far too much prime agricultural land has
disappeared in favor of the development of large residential areas. In making its decision
concerning the development proposals, will the Council, in good conscience, give credence
to these Provincial policy directives?
2. The Planning Services report states that the applicants have also submitted a Neighborhood
Design Plan - is it available? How does it differ from the design plan that the Committee
requested to be completed? We would like to receive a copy of such a plan.
3. Why is an Environmental Site Assessment not required for the lands owned by Smooth Run
Developments? (e.g. soil sampling to assess the effects of years of spraying of contaminants
- chemical fertilizers, pesticides, weed killers).
4. The applications propose to increase both the population of the North Village Neighborhood
and housing densities. Council should be reminded that Durham Region had earlier modified
the Clarington Official Plan by reducing population density. Surely conditions or opinions
haven't changed since that time - if anything there should be further reductions.
5. For greater clarity, please distinguish between "collector road" and "local road" rights-of-
way and Arthur Street. The proposal indicates a revision of the "collector road pattern". Is
this in reference to Arthur Street? What changes will be made to Arthur Street, currently the
main linkage between the village and points eastward with Highway 115? What is planned
to resolve problems that increased traffic will have on the Arthur Street/Railway track
crossing?
6. Noise fencing is planned along sections of Arthur Street (1.8 meters or::::: 6 ft). Where is it to
be located? Who is to be responsible for future maintenance costs? Will this amount to
nothing more than a walled community and a sense of isolation from the rest of the
community?
7. The developers have ignored the existence, preservation and protection of the existing year-
round natural stream that flows southwestward from the east side of Arthur Street through
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our property and on toward the existing Village south of the railway tracks (see Attachment
2). In the recent past, a major portion of this stream wal) buried and channeled into the
agricultural land drainage system (except where it crossed our property). Most of the lands
encompassing the Smooth Run development generally slope from north to south. Since the
previous owner of the land graded the property on the north side of our property, heavy
rainfall and spring runoff flood our garden and lawn annually. We notice that the proposed
plan of subdivision locates four housing units abutting the west boundary of our property -
an area subject to the aforementioned flooding. Will the proposed development have an even
greater effect on our property and those of the proposed new dwellings? The Planning
Services report contains reference to the Foster Creek Subwatershed Planning Study (March
2001) and states that the proposals by the developers are inconsistent with the Foster Creek
Subwatershed Plan wherein it recommends that "a portion of a buried tributary north of the
railway in the vicinity of Arthur Street be day-lighted and a 100 metre (::::: 328 ft) wide natural
corridor be established to connect to the Wilmot Creek and the Foster Creek valleys. The
establishment or restoration of native trees and ground cover in the corridor will facilitate
wildlife movement."). This is a most important issue that must be considered by Council.
So that we may study this matter further, we request a copy of the March 2001 Foster Creek
Study.
8. Who will be responsible for the costs of increasing the water supply (quantity and pressure)
and sewage disposal for the proposed development + continued maintenance costs?
(reservoir, watermain, and pumping station) Currently, Durham Region cannot guarantee
more than 20-22 psi in the watermain servicing our property. Because of poor recovery and
contamination of our well from agricultural land based chemicals infusing the aquifer, we
were forced a few years ago to incur the expenditure of several thousands of dollars to obtain
a hook-up to the Village's main water supply from the reservoir located north of us and to
install an in-house pump to increase water pressure.
9. Has anyone considered the increased costs of garbage collection and disposal? As well, it is
anticipated that there will be future increases in costs of police and emergency and fire
services. Who will be responsible for such costs?
10. The Provincial policy requires that public streets and spaces be safe and facilitate pedestrian
and non-motorized movement. With the proposed reduction in street widths and on-street
parking that always plagues communities, children and other pedestrians would be at risk,
especially with the location of four schools and parks slated for the proposed development.
Under the proposed development, it appears little attention has been given to this
requirement. The Swim Ponds (Blocks 900 and 90 I) and the Park (Block 898) have been
relegated to less desirable portions of the land proposed for development and they abut the
railway tracks.
II. The Clarington Official Plan states that the subject lands be used predominately for single
and semi-detached housing. The current proposal includes 249 townhouse units located in
clusters in various areas of the Smooth Run proposal. This is surely not compliant with the
Clarington Official Plan.
12. The concern regarding odors emanating from the hog farm on the north side of Concession
Road #3 would be true for all of the land proposed for development not just the Special
Policy Area G. At various times throughout the year, the odor is very prominent. The same
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is true for noise from the CP Rail operations (both the sound of the trains but also their
warning horn that is blown at all hours of the day and night). Warning clauses should
therefore appear in all purchase and sale agreements for all properties in the entire
development (by both Smooth Run Development and Brookfield Homes).
13. Have the following agencies provided their written comments on the proposed development?
. Durham Region Planning Department
. Durham Region Works Department
. Oanaraska Region Conservation Authority
. Separate School Board
If and when received, it is recommended that all interested parties on the Council's list be
informed and that copies of such comments be distributed to them.
14. The following agency reservations and requests are noted. Each must be duly considered and
resolved to the mutual satisfaction of Council, the residents adjacent to the proposed
development and the community at large before a final decision is made concerning the
development proposed for the North Village Neighborhood.
a. Engineering Services Department:
. municipal infrastructure (roads, storm sewers, storm water drainage systems)
originally proposed for the 2015-2031 timeframe
. traffic study to assess required improvements to the existing transportation
network (traffic signals, road widening, railway crossing improvements)
. traffic network within the proposed development (roads widths, lanes, driveway
locations, etc.)
. preparation of a Stormwater Management Implementation report
. location, size and configuration of proposed parks
. development of a phasing plan for the proposed development
b. Canadian Pacific Railway:
. noise abatement measures
. warning clauses in purchase and sale agreements (re noise, vibrations)
We note that 2 proposed ponds abut the railway tracks. Is there a potential problem
with flooding during heavy storms or spring run-off?
c. Ministry of Transportation:
. preparation of a Traffic Impact Study is required
. preparation of a Stormwater Management Report is required
. agreement by developers to finance all highway improvements and interchanges
(Arthur Street, Concession #3 road)
d. School Board concerns:
. elementary school sites must be minimum of 6 acres each and secondary school
15 acres (proposed development meets these requirements)
. sidewalks on all streets
. stormwater management concerns
. 6' fencing around school boundaries
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· soil testing (Smooth Run Development has not complied)
· service to the school site be completed early in development of development
Has Provincial funding been approved for the proposed schools?
IS. Concerns of Planning Staff are noted. Each must be duly considered and resolved to the
mutual satisfaction of Council, the residents adjacent to the proposed development and the
community at large before a final decision is made concerning the development proposed for
the North Village Neighborhood.
a. objection to grid approach
b. all lots have shallow depth (28 metres or::::: 92 ft)
c. location, size and configuration of parks is not desirable (especially Blocks 407 and
898)
d. noise abatement measures along railway (future maintenance costs is a concern)
e. reduced street-width and rear-lanes at townhouse sites do not meet municipal
standards
f. stormwater management ponds should be a pleasant amenity to the development - not
relegated to less desirable sections of the development
g. inconsistencies with the Foster Creek Subwatershed Plan
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Conclusion
Although we do not agree with the proposed re-zoning and the resulting loss of prime
agricultural land and disruption to migratory birds and other creatures (thousands of ducks and
geese use the subject land as a resting and feeding area on their annual flight south), our primary
concerns are focused on the following:
· the adverse effects the high population and housing density that the proposed development
will have on our community and its infrastructure (far too many housing units in addition to 4
schools, 3 parks, 2 ponds and the necessary streets and transits points for such a
comparatively small land area)
· to maximize the number of housing units, the developers propose to reduce the width of
collector and local roads rights-of-way thus increasing traffic congestion and risk to
pedestrians
· the developers lack of consideration for the recommendations of the Foster Creek Watershed
Planning Study (a 100 metre wide natural corridor following the natural water course of the
Creek)
· lack of concern for the historical nature of the community and efforts by local residents to
preserve its natural. Our property and the land encompassing the proposed development is
the original Allin homestead. Our Victorian house is the original farmhouse that was built in
the 1870s. Over the past few years we have spent tens of thousands of dollars restoring the
house and preserving the nature of the property as it once was. Many similar efforts can be
seen around the village - the "Box" factory, several buildings on King and Mill Streets as
examples. We think it would make more sense to locate single detached houses in proximity
to our property as opposed to a profusion of townhouses. The houses could reflect the nature
and quality of their surroundings (for example, houses in the Port of Newcastle development
are built in a style in keeping with their proximity to Lake Ontario. Perhaps the Allin name
should be preserved by naming the development after the family
· the current proposal locates most of the townhouses in less desirable areas near the railway
tracks and along well traveled Arthur Street and Concession Road 3 and in areas adjacent to
the trailer park and hog farm. We believe it would make more sense to locate the
townhouses close to parks so people with the least amount of property would be able to take
full advantage of the green areas. An example of such is the condominium townhouse
development in the Trulls Road and Highway No. 2 in Courtice - it is located in close
proximity to a conservation area.
· to enable the community, and its supporting services, to be able to absorb the changes that
would result, the proposed housing development should proceed on a more gradual phased-in
basis.
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We thank the staff of Clarington' s Planning Services Department for their efforts in providing an
informative report. We hope that Council will address our concerns and those of other interested
parties. Please keep us advised of any subsequent meetings or the adoption of the proposed
amendments or approval of the Draft Plan of Subdivision (written requests are presented in
Attachments 3 and 4).
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Bridget and Doug Rombough
ATTACHMENT 1
Summary of Proposed Development of North Village Neighborhood
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Single detached dwellings
Townhouse units
Total housing units
Elementary schools
Secondary schools
Park blocks
Smooth Run
Developments
73.84
hectares
(182.4 acres)
830
249
1,079
2
Storm water management facilities
Brookfield
Homes
32.4
hectares
(80 acres)
390
2
2
390
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Total
106.24
hectares
(262.4 acres)
1,220
249
1,469
3
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2
Proposed applications to:
I. Amend the Clarington Official Plan
· increase population target of Village from 18,600 to 18,800 persons
· increase population of subject area from 3,900 to 5,100 (a 1,200 increase)
· increase low density housing units from 1,050 to 1,350
· increase medium density units from 250 to 300
· increase the total from 1,350 units to 1,700 units
· reduce the collector road right-of-way width from 23-26 metres to 20 metres (::::: 9
% ft to almost 20 ft)
· reduce the local road right-of-way width from 20 metres to 18 metres (::::: 6 ~ ft)
· revise the collector road pattern
· relocate the 2 elementary schools and I park
2. Amend the Zoning By-law
· Change current zoning from Agricultural A-I zone
3. Approval of Draft Plans of Subdivision
The General Purpose & Administration Committee of the Municipality of Clarington
recommends to Council:
a. Applications be referred back to staff for further processing
b. A neighborhood Design Plan be completed
c. Applicants prepare a Financial Impact Analysis
d. Staff to consult the community regarding the North Village Neighborhood Plan
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ATTACHMENT 2
Arthur Street Creek, Newcastle
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ATTACHMENT 3
220 Arthur Street
Box I
Newcastle, Ontario
LIB IL8
28 December 2005
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Clerk's Department
2nd Floor
40 Temperance Street
Bowmanville, Ontario
LIC 3A6
Dear Madam/Sir:
Re: Planning File Nos.: COPA 2005-008, ZBA 2005-042, S-C 2005-003, PLN 31.5.10
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We have recently received a notice that the Council of the Corporation of the Municipality of
Clarington will be considering a proposed Official Plan Amendment, Zoning By-Law
Amendment and Draft Plan of Subdivision presented by Smooth Run Developments (Metrus
Developments Inc.). The notice also indicated that an initial public meeting will be held on
Monday, 9 January 2006 to present the proposals.
As residents and owners of a property at 220 Arthur Street, we are very concerned about the
adverse effects such amendments and future conversion of prime agricultural land will have on
our property and on the local community.
We would like to be formally notified of any subsequent meetings or the adoption of the
proposed amendments or approval of the Draft Plan of Subdivision.
Thank you,
Po.~
Bridget and Doug Rombough
220 Arthur Street
Concession 2, Part lot 27
Roll No. 030 130011000000
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A TT ACHMENT 4
220 Arthur Street
Box I
Newcastle, Ontario
LIB I L8
9 January, 2006
Clerk's Department
2nd Floor
40 Temperance Street
Bowmanville, Ontario
LIC 3A6
Dear Madam/Sir:
Re: Planning File Nos.: COPA 2005-008, ZBA 2005-043, S-C 2005-004, PLN 31.5.10
We have recently received a notice that the Council of the Corporation of the Municipality of
Clarington will be considering a proposed Official Plan Amendment, Zoning By-Law
Amendment and Draft Plan of Subdivision presented by Brookfield Homes (Ontario) Limited.
The notice also indicated that an initial public meeting will be held on Monday, 9 January 2006
to present the proposals.
As residents and owners of a property at 220 Arthur Street, we are very concerned about the
adverse effects such amendments and future conversion of prime agricultural land will have on
our property and on the local community.
We would like to be formally notified of any subsequent meetings or the adoption of the
proposed amendments or approval of the Draft Plan of Subdivision.
Thank you,
fJ?J. ~
Bridget and Doug Rombough
220 Arthur Street
Concession 2, Part lot 27
Roll No. 030 130011000000
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4dopt-A-Cell T.,
Please retain this portion for your files
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at an amount of$50 each
For a total amount of $
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Charitable Business No.:85924 8049 RR 0001
Completed forms can be mailed to:
DC-UOIT Solar Vehicle Team
c/o Advancement Office
University of Ontario Institute of Technology
2000 Simcoe Street North
Oshawa, ON L1 H 7K4
The following pledge is given to adopt a
cell on the DC-UOIT Solar Vehicle Team's
first solar powered car
Name(s):
Address:
City:
Province: Postal Code:
Telephone:
I wish to adopt solar cells
at an amount of $50 each
For a total amount of $
I wish to pay by:
• cheque
(Payable to DC-UOIT Solar Vehicle Team)
• Visa
❑ Mastercard
Name on Card:
Card #:
Expiry Date:
Signature:
Date:
❑ I wish my gift to be anonymous
If checked, you do not have to fill in the
information to the right
By adopting a cell on Durham College anc
UoMs first solar powered car, you will bE
recognized on our team's website. The
following information will be displayed on
the 'Adopt-A-Cell' portion of our website
under the cell(s) that you adopt.
Name(s) to be displayed:
A quote that you wish to be displayed:
If you would like to be kept up to date on
the team's activities, please specify an
e-mail address: