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Home My WebLink About12/12/2016Council Agenda Date: Monday, December 12, 2016 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at cfleming@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality’s website. In addition, please be advised that some of the Council meetings may be video recorded. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net Final Council Agenda Date: December 12, 2016 Time: 7:00 PM Place: Council Chambers Page 2 1 Call to Order 2 Moment of Reflection 3 Declaration of Interest 4 Announcements 5 Adoption of Minutes of Previous Meeting(s) 5.1 Council Minutes Minutes of a regular meeting of Council November 21, 2016 Page 6 6 Presentations 6.1 Heather Ridge, Interim Executive Director and Katherine Warren, Vice-Chair, Clarington Museum Board - Proceeds of the Mayor’s Golf Tournament 6.2 George Rocoski, Chair, Energy-from-Waste Waste Management Advisory Committee – Annual Update 6.3 Michael J. Kennedy, Partner, Hicks Morley Hamilton Stewart Storie LLP – Report COD-025- 16 - Fire Arbitration Award (2015-2017) – Including Introduction of 24 Hour Shift Trial in 2017 (Staff Report 11.1) 7 Delegations There are no Delegations scheduled as of the time of publication. 8 Communications – Receive for Information There are no Communications to be received for information as of the time of publication. Council Agenda Date: December 12, 2016 Time: 7:00 PM Place: Council Chambers Page 3 9 Communications – Direction 9.1 City of Oshawa Bill 9, End Age Discrimination Against Stroke Recovery Patients Act, 2016 (Motion to endorse as recommended by the Accessibility Advisory Committee) Page 14 9.2 Township of Brock Bill 9, End Age Discrimination Against Stroke Recovery Patients Act, 2016 (Motion to endorse as recommended by the Accessibility Advisory Committee) Page 15 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Heritage Committee Minutes Minutes of the Clarington Heritage Committee dated October 18, 2016 Page 16 10.1.2 Museum & Archives Board Minutes Minutes of the Clarington Museum and Archives Board dated November 9, 2016 (Closed Meeting minutes distributed under separate cover) Page 20 10.1.3 Agricultural Advisory Committee Minutes Minutes of the Agricultural Advisory Committee of Clarington dated November 10, 2016 Page 26 10.1.4 Accessibility Advisory Committee Minutes Minutes of the Clarington Accessibility Advisory Committee dated December 7, 2016 Page 30 Council Agenda Date: December 12, 2016 Time: 7:00 PM Place: Council Chambers Page 4 10.2 General Government Committee General Government Committee Report of November 28, 2016 (Item 1(g) – Report FND-017-16 Revised Attachment 5 attached) Page 34 10.3 Planning & Development Committee Planning and Development Committee Report of December 5, 2016 Page 42 11 Staff Reports 11.1 COD-025-16 Fire Arbitration Award (2015-2017) – Including Introduction of 24 Hour Shift Trial in 2017 Page 45 11.2 COD-026-16 Garnet B. Rickard Recreation Complex - Interior Renovation Page 92 12 Business Arising from Procedural Notice of Motion 13 Unfinished Business 14 By-laws 14.1 2016-095 Being a By-law to require payment of fees for services and amend Schedule B of the Fee By-law 2010-142 (Item 5 of the General Government Committee Report) 14.2 2016-096 Being a By-law to amend By-law 2013-024, a by-law respecting responsible pet ownership (Item 6 of the General Government Committee Report) 14.3 2016-097 Being a By-law to authorize an Interim Tax levy for 2017 (Item 12 of the General Government Committee Report) Council Agenda Date: December 12, 2016 Time: 7:00 PM Place: Council Chambers Page 5 14.4 2016-098 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Municipality of Clarington) (Item 6 of the Planning & Development Committee Report) 14.5 2016-099 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington [Lanarose Properties Ltd. (The Kaitlin Group)] (Approved by Council on February 29, 2016 14.6 2016-100 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Akero Developments Inc.) (Approved by Council on May 12, 2014) 15 Procedural Notices of Motion 16 Other Business 17 Confirming By-Law 18 Adjournment Council Minutes November 21, 2016 - 1 - Minutes of a regular meeting of Council held on November 21, 2016, at 7:00 PM, in the Council Chambers Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor C. Traill, Councillor W. Woo Regrets: Councillor W. Partner Staff Present: C. Clifford, A. Allison, T. Cannella, J. Caruana, D. Crome, F. Horvath, N. Taylor, G. Weir, L. Wheller, A. Greentree, C. Fleming 1 Call to Order Mayor Foster called the meeting to order at 7:00 PM. 2 Moment of Reflection Councillor Traill led the meeting in a moment of reflection. 3 Declaration of Interest Councillor Neal indicated that he would be declaring an interest with respect to Item 4 of the Planning & Development Committee Report and By-law 2016-093. 4 Announcements Members of Council announced upcoming community events and matters of community interest. 5 Adoption of Minutes of Previous Meeting Resolution #C-315-16 Moved by Councillor Traill, seconded by Councillor Woo That the minutes of a regular meeting of Council October 31 to November 1, 2016, be approved. Carried Resolution #C-316-16 Moved by Councillor Traill, seconded by Councillor Woo That the minutes of a special meeting of Council November 7, 2016, be approved. Carried 6 Council Minutes November 21, 2016 - 2 - 6 Presentations There were no Presentations scheduled for this meeting. 7 Delegations There were no Delegations scheduled for this meeting. 8 Communications – Receive for information There were no Communications to be received for information. 9 Communications – Direction There were no Communications for direction. 10 Committee Reports Advisory Committee Reports 10.1.1 Minutes of the Newcastle Memorial Arena Management Board dated June 14, and September 13, 2016 10.1.2 Minutes of the Clarington Museum and Archives Board dated October 22, 2016 and November 3, 2016 10.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 8, 2016 Resolution #C-317-16 Moved by Councillor Cooke, seconded by Councillor Hooper That Advisory Committee Report Items 10.1.1 to 10.1.3, be received for information. Carried General Government Committee Report of November 7, 2016 Resolution #C-318-16 Moved by Councillor Neal, seconded by Councillor Hooper That the recommendations contained in the General Government Committee Report of November 7, 2016 be approved, on consent, with the exception of items #2, #4, #7, and #9. Carried 7 Council Minutes November 21, 2016 - 3 - Item 4 - Municipal Elections - Ranked Ballot Elections Resolution #C-319-16 Moved by Councillor Neal, seconded by Councillor Hooper That Report CLD-034-16 be received; and That the Municipality of Clarington maintain the existing first-past-the-post election model for the 2018 Municipal Elections. Carried Item 7 - Bowmanville Museum Process Review Resolution #C-320-16 Moved by Councillor Neal, seconded by Councillor Cooke That Report FND-016-16 be received; and That Staff be directed to provide further details regarding the particulars of the finances discussed in Report FND-016-16. Carried Item 2 - Rod and Rhonda MacDonald Regarding the Lakebreeze Townhomes located at 300-330 Lakebreeze Drive, Newcastle Resolution #C-321-16 Moved by Councillor Woo, seconded by Councillor Cooke Whereas the Region of Durham has tentatively scheduled construction of their water treatment plant and associated pumping station that will service 300 Lakebreeze Drive to 330 Lakebreeze Drive, Newcastle, for the year 2018 pending Regional Council budget approval; Now therefore be it resolved that the Municipality of Clarington request that the construction schedule of their water treatment plant and associated pumping station be advanced to 2017 in the interest of eliminating the temporary ejector pump system for 300 Lakebreeze Drive to 330 Lakebreeze Drive. Carried 8 Council Minutes November 21, 2016 - 4 - Item 9 - Celebrate Agriculture, 2017 Legacy Project Resolution #C-322-16 Moved by Councillor Woo, seconded by Councillor Cooke Whereas Canada is celebrating 150 years as a country in 2017 and has asked all communities to consider special projects to commemorate this important milestone; and Whereas the Celebrate Agriculture Committee, a subcommittee of Durham Farm Connections and the Durham Federation of Agriculture, has an educational mandate to continually promote the celebration of our Agricultural achievements on an Annual basis as well as promote the further education of the general public on the importance of the Agricultural economy to our local economy as well as the provincial and national economies; and Whereas the Celebrate Agriculture Committee has identified a project for 2017 that will put the spotlight on our Agricultural Accomplishments in this Region as a whole and the impact those accomplishments have had and continue to have on the Nation; and Whereas agriculture is an industry as old as Confederation itself and continues to provide jobs and sustainability for our environment as well as food security for our residents; and Whereas in Durham many of our community museums and libraries are joining in helping celebrate this important industry but unfortunately there is no permanent place in a prominent location central to all communities to showcase Durham’s accomplishments in this industry; and Whereas our agricultural leadership in Durham has been second to none including The Massey family in Newcastle Village, the Tyrone farmer with a small winter hobby that became General Motors of Canada, a world-renowned race horse born and raised in Oshawa, one of the first counties to form a 4-H Leadership Association, 7 Annual Fairs of which 6 are older than Confederation and combined have an annual attendance of approx. 75,000 residents and tourists and Durham is the second original founding community for the Federated Women’s Institutes of Canada and the world; Now therefore be it resolved: • That the Council of the Municipality of Clarington assist in this significant legacy project by allocating space in their Municipal Offices for a temporary Heritage agricultural exhibit in 2017 as well as a permanent location for a Plaque commemorating the Pioneer Farm Families of Durham (Families that have farmed in Canada for 150 years and now farm in Durham); 9 Council Minutes November 21, 2016 - 5 - • That the Council submit to the Region of Durham and all municipal Councils in Durham a request to support this project and a permanent Agricultural Wall of Fame in a prominent Durham Region location to Showcase our Heritage Accomplishments from 1867-Modern Times. Carried Planning & Development Committee Report of November 14, 2016 Resolution #C-323-16 Moved by Councillor Woo, seconded by Councillor Traill That the recommendation contained in the Planning & Development Committee Report of November 14, 2016 be approved, on consent, with the exception of items #2 and #4. Carried Councillor Neal declared an interest in accordance with the Municipal Conflict of Interest Act, with respect to Item 4 of the Planning & Development Committee Report, as it relates to his law practice and left the Council Chambers during discussion and voting on this matter. Item 4 - Courtice Main Street Community Improvement Plan – Final Draft, Statutory Public Meeting Resolution #C-324-16 Moved by Councillor Woo, seconded by Councillor Cooke That Report PSD-062-16 be received; That the Courtice Main Street Community Improvement Plan be approved; That a by-law adopting the Courtice Main Street Community Improvement Plan and its area be adopted; That the financial incentives, specifically the tax increment grants and development charge grants be addressed and implemented through the annual municipal budget process; and That all interested parties listed in Report PSD-062-16 and any delegations be advised of Council’s decision. Carried Councillor Neal returned to the meeting. 10 Council Minutes November 21, 2016 - 6 - Item 2 - Municipally-Initiated Zoning By-law Amendment for properties in a portion of the Glenview Neighbourhood in Courtice Resolution #C-325-16 Moved by Councillor Neal, seconded by Councillor Cooke That Report PSD-063-16 be received; That the proposed zoning by-law amendment continue to be processed including the consideration of public comments received in the preparation of a subsequent report; That Staff be directed to provide a Report to the December 5, 2016 Planning and Development Committee meeting; and That all interested parties listed in Report PSD-063-16 and any delegations be advised of Council’s decision. Carried 11 Staff Reports There were no Staff Reports considered under this Section of the Agenda. 12 Business Arising from Procedural Notice of Motion There was no Business Arising from Procedural Notice of Motion considered under this Section of the Agenda. 13 Unfinished Business There was no Unfinished Business considered under this Section of the Agenda. 14 By-laws Councillor Neal declared an interest in accordance with the Municipal Conflict of Interest Act, with respect to By-law 2016-093, as it relates to his law practice and left the Council Chambers during discussion and voting on this matter. Resolution #C-326-16 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-law 2016-093 14.1 2016-093 Being a By-law to adopt the Courtice Main Street Community Improvement Plan (Item 4 of the Planning & Development Committee Report); and 11 Council Minutes November 21, 2016 - 7 - That the said by-law be approved. Carried Councillor Neal returned to the meeting. 15 Procedural Notices of Motion There was no Procedural Notice of Motion considered under this Section of the Agenda. 16 Other Business Resolution #C-327-16 Moved by Councillor Neal, seconded by Councillor Traill That the Rules of Procedure be suspended to allow for the introduction of a motion. Carried Resolution #C-328-16 Moved by Councillor Neal, seconded by Councillor Cooke That Hydro One be requested to confirm that, upon the signing of its agreement with CLOCA, and G360 executing its agreement with CLOCA, that G360 will have access to the five monitoring wells as requested by G360, subject to the foregoing agreements. Carried Councillor Neal raised questions regarding the Municipality’s 2015 Financial Statements with respect to the cost of current and future employee and retiree health benefits, the accounts receivable process, user fees and expenses, and donations and contributions from others. The Director of Finance/Treasurer provided a verbal response indicating she could follow-up with a memorandum to all Members of Council. Councillor Neal questioned the process for the selection of the new Chief Administrative Officer. Mayor Foster advised that a report is expected to be brought forward to the next General Government Committee meeting. 17 Confirming By-law Resolution #C-329-16 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-law 2016-094, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 21st day of November, 2016; and 12 Council Minutes November 21, 2016 - 8 - That the said by-law be approved. Carried 18 Adjournment Resolution #C-330-16 Moved by Councillor Traill, seconded by Councillor Woo That the meeting adjourn at 7:38 PM. Carried _____________________ __________________ Mayor Municipal Clerk 13 Corporate Services Department City Clerk Services The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1H 3Z7 Phone 905∙436∙3311 1∙800∙667∙4292 Fax 905∙436∙5697 www.oshawa.ca File A-2100 November 9, 2016 Delivered By E-Mail (lorne.coe@pc.ola.org) Lorne Coe, M.P.P. (Whitby-Oshawa) Queen’s Park Re: Bill 9, End Age Discrimination Against Stroke Recovery Patients Act, 2016 This is in response to your correspondence of October 11, 2016 concerning the above-referenced matter. At its meeting of October 17, 2016 Oshawa City Council considered the matter and adopted the following resolution: “That Oshawa City Council support Bill 9 which states that all stroke victims receive care regardless of their age.” If you need further assistance, please contact me at the address listed below, or by telephone at 905-436-3311. Mary Medeiros Acting City Clerk /kb c: Regional Municipality of Durham City of Pickering Town of Ajax Town of Whitby Township of Brock Township of Scugog Township of Uxbridge Municipality of Clarington 14 15 1 | Page CLARINGTON HERITAGE COMMITTEE Minutes of Meeting October 18, 2016 MEMBERS PRESENT: Todd Taylor, Councillor Hooper, Paul Davidson, Victor Suppan, Robert Malone, Katharine Warren REGRETS: Joe Earle, Steve Conway, Tracey Ali, Peter Vogel STAFF: Brandon Weiler V. Suppan welcomed everyone to the meeting. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA 16.28 Moved by K. Warren, seconded by T. Taylor THAT the agenda for October 18, 2016 be adopted. “CARRIED” ADOPTION OF MINUTES 16.29 Moved by T. Taylor, seconded by K. Warren THAT the minutes of the Meeting of September 20, 2016 be accepted. “CARRIED” DELEGATIONS AND PRESENTATIONS BUSINESS ARISING Jury Lands Foundation (Camp 30) – B. Weiler reported that demolition has started on the buildings not deemed to be historically significant. The Municipality issued a press release in advance of the work to try and inform the community of this work. The work is ongoing and should be complete in the coming weeks. The foundation continues to attend community events to promote and educate the public about the history and the efforts to adaptively reuse the lands and buildings. 16 2 | Page Goodyear and Hollingshead property’s - No news to report REPORTS FROM OTHER COMMITTEES Bowmanville Community Improvement Program – Clarington Board of Trade has completed the surveys for the Business Retention and Expansion Study. There was a good response rate from local businesses. The questions had general questions for all of Clarington plus tailored questions for each of the downtowns. The data compilation and analysis is carried out by Ontario Ministry of Agriculture Food and Rural Affairs (OMAFRA) as they are assisting to facilitate and guide the study. Once the report is final (end of year) there will be a gathering where all are invited CIP committees, BIA’s, all retail businesses to share results and also kick-off the evaluation and review of the CIP’s. An update on the Courtice CIP project was provided and notice of the public meeting scheduled for November 14, 2016. The committee also discussed the increase in vacancies and how CBOT and the BIA can help provide information to potential tenants. Orono Community Improvement Program – The same update on the Business Retention and Expansion Study that was provided to the Bowmanville committee was provided to the Orono committee. There is a concern with the vacancies in on Main Street and the lack of upkeep of some of the buildings. The committee felt a review of the grants, could provide some help. Newcastle Community Improvement Program – No meeting to report Architectural Conservancy Ontario, Clarington Branch – The ACO annual general meeting will be held on Wednesday September 28, 2016 at 7pm in Newcastle. Jim Sculthorpe gave a presentation on the restoration of the Walbridge House. T. Ali is the new chair for the coming year. Newcastle Village & District Historical Society – R. Malone reported that Karen McNeil was welcomed as a new member on the Board. In September the Newcastle’s of the World conference was held in Clarington and was a success. Tours of King Avenue in Newcastle were part of the event. The society will have a float in the Newcastle Santa Claus Parade on November 20, 2016 at 5:30pm. The society is currently planning an event for Canada’s 150 Anniversary at Newcastle Hall in 2017. Museum – No news to report Heritage Week Working Group – No meeting to report 17 3 | Page CORRESPONDENCE AND COUNCIL REFERRALS PROJECT REPORTS Subcommittee Reports: Municipal Inventory and Register Committee – V. Suppan reported that the committee continues to engage in creating a strategy for how best to get properties onto the Municipal Register. The committee has prepared a terms of reference to help guide their work moving forward and will ask for the whole committees input on it at the next meeting. The committee will be working to bring forward one property to the entire committee at a meeting in the near future for further discussion. The subcommittee is currently at two members if any other members are interested. Public Outreach and Education Committee – P. Davidson and K. Warren reported that the committee is in the final stages of planning the Durham Region Heritage Committee’s event for October 29, 2016. An agenda of the day has been circulated to the Durham Region Heritage committees. The program will be a half day including a key note speech from Marilyn Morawetz, chair of the Jury Lands Foundation, round table presentations on each committees projects, successes and lessons learned in recent years, and a walking tour of Camp 30. The committee has planned light snacks for the event. P. Davidson reported that the Designated Buildings Calendar has been for sale all summer and the committee has been selling them at community events including Heritage Week, Orono Fair and Bluesberry Festival. Approximately 80 calendars have been sold so far with the proceeds being deposited. One property owner provided very positive feedback to the committee thanking them for their work on this project which he felt turned out extremely well. K. Warren indicated she would follow up with all the property owners to thank them for volunteering to have their properties in the calendar. NEW BUSINESS 2017 Budget – B. Weiler reported that the committee needs to set their budget for the 2017 year. The committee mentioned that they would like to review possible projects for the 2017 year with the subcommittees and report back at the November meeting regarding proposed projects and funding requirements. Joe Earle Resignation – V. Suppan reported that J. Earle, vice chair, had informed him of his resignation from the committee effective immediately. V. Suppan inquired from the committee if there was any interest from anyone present in being vice chair. The 18 4 | Page committee felt it best to give members time to think about it and ask for nominations at the next meeting. P. Davidson moved to adjourn the meeting. Next meeting: November 15, 2016, 7:00 p.m., at Clarington Municipal Offices in Room 1C 19 BOARD MEETING November 9, 2016 Clarington Town Hall 40 Temperance Street, Room 1A, Bowmanville, Ontario Present: W. Woo S. Cooke H. Ridge (Curator/Interim ED) K. Warren S. Middleton M. Morawetz S. Elhajjeh 1. Call to Order: S. Cooke called the meeting to order at 7:00 p.m. and welcomed guests. 2. Adoption of Agenda: Moved by: S. Elhajjeh Seconded by: K. Warren THAT: the agenda be accepted with the change that #11 New Business and #12 In Camera be moved to the beginning of the meeting tonight only. MOTION CARRIED 3. Disclosure of Interests: No interests were disclosed. 4. New Business: a) Resignation of Bonnie Seto - 20 Moved by: W. Woo Seconded by: K. Warren THAT: the resignation of Bonnie Seto be received and a letter of gratitude for her years of service on the Museum Board be sent. MOTION CARRIED b) Appointment of new Board Chair - Moved by: W. Woo Seconded by: K. Warren THAT: Steven Cooke be nominated for the position of Board Chairperson. MOTION CARRIED Noted that there is now a vacancy for the position of Board Vice Chair. Moved by: W. Woo Seconded by: S. Elhajjeh THAT: Katharine Warren be nominated for the position of Board Vice Chair. MOTION CARRIED c) Naming of third signing authority – Moved by: K. Warren Seconded by: W. Woo THAT: Sami Elhajjeh will now become the third Board member to have signing authority along with S. Cooke and K. Warren. MOTION CARRIED H. Ridge was instructed to set up an appointment with TD bank, Bowmanville to transition signing authority. All three plus H. Ridge need to attend together. 5. In Camera: Moved by: K. Warren Seconded by: S. Elhajjeh 21 That: at 7:14 in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the following matter that b) deals with personal matters about an identifiable individual, including municipal or local board employees; and d) deals with labour relations or employee negotiations. MOTION CARRIED Guests of the meeting were excused. Discussion followed. Moved by: K. Warren Seconded by: W. Woo That: at 7: 32 pm the meeting move out of camera, returning to Open Session. MOTION CARRIED M. Morawetz excused herself from the remainder of the meeting. 6. Correspondence: None received. 7. Announcements: Nothing further brought forward. 8. Approval of Minutes: Moved by: W. Woo Seconded by: K. Warren THAT: the Board minutes as circulated be approved. MOTION CARRIED 9. Business Arising from Minutes: Nothing brought forward. 10. Delegation – Aimee Harris, Orono Horticultural Society Guest A. Harris reported that the Trillium Grant from 2013 had been applied for 22 by the Executive Director at that time, on behalf of the Orono Horticultural Society, to create the living wall at the Clarke site. She felt it was critical that the Museum Board be made aware of the requirements of that grant including that it can be checked up on for 7 years once granted. H. Ridge, interim Executive Director and Curator, offered to meet with the Program Coordinator as soon as possible to make sure programming at Clarke would not be overlooked again by putting plans in place for the 2017 season. A. Harris was thanked for coming forward at this time, and for the ongoing work and commitment by the Orono Horticultural Society to the Clarke Museum site. She was also assured that the Board will work with the staff to ensure these concerns are resolved quickly. 11. Municipal Financial Report: S. Cooke ensured all had copies of the recent Municipal Financial Report. Moved by: K. Warren Seconded by: W. Woo THAT: the Board endorse all 22 recommendations outlined by the municipality in Report FND-016-16. MOTION CARRIED 12. Executive Director’s Report: • A public announcement regarding the $5000 Veterans Affairs grant awarded to the museum is due as required. • A letter of support was provided by the Museum to accompany the Canada 150 grant application submitted recently by the Jury Lands Foundation. • Improved tracking of visitor numbers was needed and is now in place such that more accurate results going forward will be possible. • The patron wall of honour has not been updated since 2014; H. Ridge will review records and remedy that as soon as possible. • Recommends re-establishing the Collections Committee. There is a large amount of artifacts to review within the scope of our mandate. • The Werry family has contacted the museum to verify a 2015 donation of $5000 was used as requested for the purchase of cabinets. H. Ridge will 23 confirm the donation and have a sign prepared for the cabinet purchased to acknowledge the donation. She will notify the family as requested. Some of the Marion Farr donation has also been used for the purchase of display cabinets. • Helen Schmid, co-author of “Out of the Mists” has expressed an interest in donating many of her local historical documents, deeds, and diaries collection to the museum soon. Moved by: K. Warren Seconded by: S. Elhajjeh THAT: H. Ridge be directed to send a letter to Helen Schmid expressing the interest of the Museum in her collection. MOTION CARRIED S. Elhajjeh excused himself from the remainder of the meeting. • Reference material in the Museum is being categorized. • Summer camp, Edwardian teas and fall Spirit Walks have been profitable this year. Beech St. Theatre group submitted a bill for $1400 for their performances at the Spirit Walks. So far H. Ridge has not been able to find a contract for this which was determined at $150 per performance. There were 9 performances. The fees charged will make the event more profitable for the theatre company than for the museum. To run the walks, the museum ran the tours, sold tickets, advertised and provided costumes. K. Warren will contact Beech St. Theatre to find out if they have any emails or paperwork to confirm the arrangement for verification. • A programming overview for upcoming events was reviewed. • Volunteers from the Board to assist with the Edwardian Christmas event would be appreciated. • Suggestion for the Board to consider hiring an interim Curator as H. Ridge is now interim ED and is concerned that other duties may get neglected as a result. • A re-launch in 2017 of the new logo was advised. A launch was never done when the logo was designed. She would like to revisit the design. • Request for the Board to approach the municipality to improve signage from Hwy 401 and in Bowmanville as well. • A Health and Safety Committee needs to be established with 2 representatives, one from management and one from unionized staff. 24 There are some safety items outstanding that need to be addressed. • A plan for 2017 for the gardens is needed. The head volunteer Gail has wanted to pass on her knowledge for several years, and feels now that it is critical to do so. Guest A. Harris said perhaps some integration could help utilizing the skills and knowledge of the various community Horticultural Societies in Clarington in developing a new program of maintenance. 13. Committee Reports: a) Finance – Discussed earlier in the meeting. Nothing further. b) Collections – No formal report was received. c) Membership – No report on membership. d) Property – Boilers have been replaced at the Sarah Jane location. Lighting updates are now being considered. e) Heritage – K. Warren stated that the outreach subgroup would like to join with the museum to go to schools when possible for presentations. 14. Date and Place of Next Board Meeting The next meeting will be held Wed. December 14, 2016 at 7 p.m. Location: TBA 13. Adjournment: W. Woo moved the meeting be adjourned at 8:35 p.m. Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on ____________________________________ _____________________________________ _______________________________________ Chair, Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives 25 Agricultural Advisory Committee of Clarington November 10th, 2016 Agricultural Advisory Committee of Clarington Meeting Thursday, November 10th, 2016 Members Present: Elgin Greenham Brenda Metcalf Les Caswell MaryAnn Found Eric Bowman Tom Barrie Henry Zekveld, Regrets: Councillor Partner, Don Rickard, Jennifer Knox, John Cartwright, Ted Watson Guests: Gioesph Anello, Manager of Waste Management, Durham Region; Marg Zwart, Orono Times Staff: Faye Langmaid, Amy Burke, Planning Services Brenda welcomed all to the meeting, with introductions. Adoption of Agenda 016-26 Moved by Les Caswell, seconded by MaryAnn Found “That the Agenda for November 8th 2016 be adopted” Carried Approval of Minutes 016-27 Moved by Tom Barrie, seconded by Elgin Greenham, “That the minutes of the October 4th, 2016 meeting be approved” Carried Presentation: Durham’s Road to Anaerobic Digestion & Energy From Waste Gioseph Anello, Manager of Waste Planning and Technical Services at the Regional Municipality of Durham provided an overview of the Region’s waste management services, an introduction to the Region’s initiative to develop an anaerobic digestion (AD) facility for residential organic waste, and an update respecting recent air emission concerns from the Durham York Energy Centre (DYEC). The Region is aiming to shift the residential waste management program towards a circular economy approach, creating further value out of a product when it has reached the end of its useful life rather than simply disposing of it. The current waste diversion rate for Durham Region’s residential sector is 55%. Based on an audit conducted by 26 Agricultural Advisory Committee of Clarington November 10th, 2016 the Region in 2011, approximately half of what is tossed out as garbage could actually be diverted. Waste management services provided by the Region are for the residential sector. The bale wrap program is one exception to this that targets the agricultural community; however, due to market volatility, the Region will be cancelling this program. The Region is currently evaluating and preparing a business case for establishing an AD facility in Durham Region. The facility would receive Source Separated Organic waste collected through the existing Green Bin Program for processing. AD is a composting method that is carried out in the absence of oxygen. Resulting end products include compost-like digestate and biogas. The biogas can be combusted to generate electricity and heat, or processed into renewable natural gas for use as a transportation fuel. An AD facility would present the opportunity to better manage multi- residential waste in Durham Region, to produce energy outputs from the waste, and to delay the need for expansion to the DYEC. There are many questions to be answered during the development of the business case, including which AD technology and AD outputs offer the greatest benefit for Durham Region. The results of the business case analysis will be presented to Regional Council late 2016 / early 2017. Subject to a viable business case and Regional Council approval, the Region will proceed with a Design-Build-Operate procurement process, targeting the start of construction in 2018. Mr. Anello provided an overview of the environmental monitoring plans and program in place for the DYEC, and demonstrated how it expanded in scope throughout the facility approval processes. The monitoring program for dioxins and furans was reviewed in more depth, including data from source testing, source test modelling at the point of impingement, ambient air monitoring, and soil testing. While a stack emission exceedance for dioxins and furans from boiler #1 was identified in May 2016, Mr. Anello indicated that exceedances of the regulatory limits for dioxins and furans were not measured at any of the property line or off-site monitoring locations. Stake testing as required by Phase 2 of the Abatement Plan that is currently being carried out at the DYEC occurred at the end of October. Results will not be available for approximately 4 weeks. Business Arising Official Plan Review: Adopted by Clarington Council on November 1st, sent to the Region for review. Will be back to Clarington prior to year end. Special Study Area 2 for Greenbelt Expansion, was added to address the 2011 request of the committee and draft Greenbelt Plan (2016) which says it will study and identify areas that would benefit from Greenbelt protect. This study calls for whitebelt lands north of the 401 and east of 418 to be studied for agricultural capability that the Municipality considers as appropriate as an area for the future greenbelt expansion study. 4-Plan Review: Report from staff has been submitted from the committee. Asking for a study of Agriculture area as noted above. Farmer’s Parade of Lights, Permit has been submitted with alternate route. December 7th is the date of the parade. Eric looking for additional floats. 27 Agricultural Advisory Committee of Clarington November 10th, 2016 Correspondence and Committee Reports Council endorsed the resolution by committee on Lisa Thompson’s private members bill regarding certified crop advisors. Agricultural Leadership Program 2017, course outline from UOIT Management Development Centre. Durham Agriculture Advisory Committee – No report. Durham Region Federation of Agriculture - The trailer, has been very busy this fall, procedure and policy being developed on what events and how priority of attendance will be determined. Many bookings for the trailer have already been received for 2017. Celebrate Agriculture Gala held on October 27th at Royal Ashburn, was sold out, The Rickard Family received Spirit of Agriculture Award and Brad Found received the Farmer under 40 Award. Brian Hancock, the OFA representative is retiring at year end. Durham College is interested in partnering with farmers on research. Clarington Board of Trade –Council has renewed the contract with Municipality for economic development by CBOT and included performance standards. New Business Celebrate Agriculture 2017 Legacy Project: Council has endorsed the resolution submitted by DRFA. This commits the Municipality to allocating space for a temporary heritage agricultural exhibit in 2017 as well as a permanent location for a plaque commemorating pioneer farm families of Durham (families that have farmed in Canada for 150 years and are now farming in Durham). There is also a request to Durham Region for a permanent Agricultural Wall of Fame in a prominent Durham Region location. It was suggested that a presentation from Marilyn Pearce regarding this initiative at the January meeting would be appropriate. Committee Member Appointments: Clerks is advertising for members for a 4 year term (ending in 2020), anyone can apply (including the members whose terms are expiring), current members can assist with recruiting others to apply, Council appoints. The committee requested and Council approved staggered appointments for members to allow for continuity and continuous renewal of membership. At the end of December, Les, Brenda, Ted, Henry and Elgin terms will be expire, you can reapply. The DRFA appointment of a member and alternate will end in December; they have been asked for a member and alternate for a 4 year term. “did you know” – Faye will send pdf of the UOIT Leadership Course, please circulate.. Future Agendas Invitation has been sent to Blackbird/MTO for update on 407/418 to attend a 2017 meeting, they will be coming in May. Currently March and April are open for speakers if you have suggestions. Michael Veneziano, CEO & Co-Founder, Turnkey Aquaponics Inc. will attend in Feb. 28 Agricultural Advisory Committee of Clarington November 10th, 2016 John has invited Jeff Leal, he is awaiting a response. Eric Bowman moved to Adjourn. Next Meeting, Tuesday, December 8th, 7:30 p.m. Room 1C at Municipal Administrative Office Marlene Werry to update on the program at Durham College. I:\^Department\LDO NEW FILING SYSTEM\Committees\Agricultural Committee\2016 Minutes & Correspondence\Draft Minutes_ Meeting_10 Nov16.docx 29 Clarington Accessibility Advisory Committee December 7, 2016, 6:30 P.M. Meeting Room 1A Present: Shea-Lea Latchford André O’Bumsawin Tim Van Leeuwen Maureen Reed – arrived at 6:42 pm Jacquie Watchorn – arrived at 6:45 pm Also Present: Jeannette Whynot – Accessibility Coordinator Regrets: Councillor Partner Sally Barrie Meeting was called to order at 6:45pm. 1. Adoption of Minutes Moved by André O’Bumsawin seconded by Maureen Reed That the minutes of the meeting of October 5, 2016 be approved. Carried 2. Presentation Jeannette Whynot provided the Committee with an overview of the updated Accessibility Policies. The Committee was given a summary of the major changes and the reasoning behind each one. Moved by André O’Bumsawin and seconded by Maureen Reed That the Accessibility Advisory Committee endorses the updated Accessibility Policies. Carried 30 Clarington Accessibility - 2 - December 7, 2016 Advisory Committee 3. Business Arising From Minutes (a) Apple Fest Summary Committee members congratulated one another on an extremely successful 2016 Apple Fest. For members who were unable to attend, an overview of the day was provided. The Committee heard that they ran out of material to hand out by approximately 2:30 pm at which point the Committee left for the day. The Accessibility Coordinator congratulated the Committee on a successful first event and advised them that it is helpful to know how much material they hand out so she can ensure appropriate amounts are available next year. A re-order of brochures and bookmarks will happen before year end. (b) 2016 Accessibility Award Nominees The Committee was advised that each business which was nominated for the award was given a framed certificate of nomination and a letter explaining what they received. Shea-Lea Latchford advised the Committee that she and the Accessibility Coordinator hand delivered the certificates and every recipient was ecstatic about the nomination. The Committee agreed that they would continue this practice in the future as it helps spread positive awareness about the importance of accessibility. 4. New Business (a) Multi-Year Accessibility Plan Update The Accessibility Coordinator provided a brief overview of next year’s major initiative – the updated accessibility plan. She advised the Committee that they will have a major role in the plan and they can expect it to be a recurring agenda item for most of 2017. (b) Bill 9 – An Act to Amend the Ministry of Health and Long-Term Care Act The Accessibility Coordinator provided the Committee with an overview of Bill 9, which seeks to eliminate age-based discrimination for after-stoke care for patients between the ages of 20 and 64. There was brief discussion on how this Bill would impact other medical conditions that also have age-based restrictions. The Committee also discussed the potential financial impact this change would have and if it would result in abuse of the health-care system. 31 Clarington Accessibility - 3 - December 7, 2016 Advisory Committee Moved by Tim Van Leeuwen seconded by Jacqui Watchorn That Council endorse Bill 9 which states that all stroke victims receive care, regardless of their age. Carried (c) Accessibility in Downtown Bowmanville Jacqui Watchorn expressed her sincere concerns about the lack of accessible businesses in downtown Bowmanville. Her main concern is that there are very few accessible places to eat and shop in downtown Bowmanville. She expressed her desire to shop locally and support small businesses, but stated that, because they are inaccessible, she cannot and therefore spends her money elsewhere. Wanting to participate and be a part of the community, Mrs. Watchorn told the Committee that she feels left out as she cannot participate in community events like Apple Fest, Maple Fest or any of the other popular festivals. A discussion about the challenges of making the businesses of downtown Bowmanville more accessible took place. The Committee asked the Accessibility Coordinator if she had any suggestions. The Coordinator advised the Committee that they should strongly consider creating a business case that focuses on the local financial benefit of becoming accessible. This was received positively by the Committee who then asked the Coordinator to determine what needs to be in a business case of this nature. The Accessibility Coordinator agreed to this request and advised she would report back at the January meeting. 5. Regional Update No update 6. Other Business The Committee discussed the date and time of the next meeting, which is currently scheduled for Wednesday January 4, 2017 at 6:30 pm. Given that this date is immediately following the holiday period, the Committee discussed moving the meeting back one week to January 11, 2017. Moved by André O’Bumsawin seconded by Maureen Reed That the January 4th, 2017 meeting be moved to January 11th, 2017 at 6:30 pm. Carried 32 Clarington Accessibility - 4 - December 7, 2016 Advisory Committee 7. Date of Next Meeting Wednesday January 11, 2017 at 6:30 PM. 8. Adjournment Moved by André O’Bumsawin seconded by Maureen Reed That the meeting adjourn. Carried The meeting concluded at 8:03 pm. _________________________ Chair _________________________ Secretary 33 General Government Committee Report to Council Page 1 Report to Council Meeting of December 12, 2016 Subject: General Government Committee Meeting of Monday, November 28, 2016 Recommendations: 1. Receive for Information (a) 8.1 Minutes of the Central Lake Ontario Conservation Authority dated November 15, 2016 (b) 8.2 Minutes of the Ganaraska Region Conservation Authority dated October 20, 2016 (c) 8.3 Minutes of the Newcastle Hall Board dated October 18, 2016 (d) 9.2 Loriann Harbers, Director of Corporate Services/Clerk, Township of South Stormont – Pupil Accommodation Review Process (e) 9.3 Amber McDonald, Deputy Clerk, Township of Georgian Bay – Pupil Accommodation Review Process (f) EGD-039-16 Report on Building Permit Activity for July, August, and September 2016 (g) FND-017-16 Financial Update as at September 30, 2016 (h) CAO-006-16 Communications Update 2. Jeany Barrett Regarding Newcastles of the World Update That the surplus funds from Newcastles of the W orld Steering Committee be set aside for use of the Newcastle of the W orld Committee for their ongoing association with the Newcastles of the World Alliance. 3. Nancy and Hugh Towie, Clarington Polar Bear Swim Committee – Clarington Polar Bear Swim – January 1, 2017 That the request for Emergency Services, Fire Hall #2, to attend the Clarington Polar Bear Swim on January 1, 2017, in Newcastle, be approved. 34 General Government Committee Report to Council For Council Meeting of December 12, 2016 Page 2 4. David Hanratty, Director of Land & Resources, St. Marys Cement, a division of Votorantim Cimentos, and Alyson Beal, Associate, Environmental Assessment Specialist, Golder Associates Ltd. Regarding an Update on the St. Marys Cement Bowmanville Underground Expansion Project That the delegation of David Hanratty, Director of Land & Resources, St. Marys Cement and Alyson Beal, Associate, Environmental Assessment Specialist, Golder Associates Ltd., be received with thanks; and That Staff engage in consultation with St. Marys Cement on the Bowmanville Underground Expansion Project. 5. Approval of Final Clarington Transportation Master Plan That Report EGD-040-16 be received; and That Council approve the recommendations identified in the Clarington Transportation Master Plan – Final Report as provided in Report EGD-040-16. 6. New Fees for Open Air Fire/Explosion Permit – Special Effects/Movie/Theatrical/Music That Report ESD-005-16 be received; That the implementation of new service fees and an increase in fees addressed in Report ESD-005-16 be approved; and That the draft amending Fee By-Law (Attachment 1 to Report ESD-005-16), being a by law to amend “Schedule B” of By-Law 2010-142 regarding the payment of fees for information and services provided by the Municipality of Clarington be approved. 7. Responsible Pet Owners' By-law - Licensing Expiry Date and Sale of Lifetime Licenses That Report CLD-033-16 be received; That the proposed expiry date for annual licences changes to be effective January 1, 2017, be approved; 35 General Government Committee Report to Council For Council Meeting of December 12, 2016 Page 3 That the draft by-law to amend By-law 2013-024, the Responsible Pet Owners' By-law, attached to Report CLD-033-16 as Attachment 2, be approved to change the expiry date of animal licenses from calendar year to date of purchase, to Amend Schedule "A" Fees to delete the lifetime licensing category and to provide for the grandfathering of any existing current lifetime licenses; and That all interested parties listed in Report CLD-033-16 and any delegations be advised of Council's decision. 8. Ward Boundary Review Consideration That Report CLD-036-16 be received; That Council authorize a ward boundary review; That the ward boundary review be undertaken by Staff in 2019 such that any recommended ward boundary changes may be considered by Council such that they can be in effect for the 2022 Municipal Elections; and That all interested parties be advised of Council’s decision. 9. Appointments to Various Boards and Committees That Report CLD-037-16 be received; That the current appointees be thanked for their contributions to the various Boards and Committees; That Anthony Wood be appointed to the Ganaraska Forest Recreation User Committee, for a one-year term ending December 31, 2017 or until a successor is appointed; That Filip Aleksanderek be appointed to the Heritage Committee, for a term ending December 31, 2018 or until a successor is appointed; That the following three applicants be appointed to the Newcastle Village Community Hall Board for a two-year term ending December 31, 2018 or until a successor is appointed: •Sierd De Jong •Dave Eastman •Shirley Rogers 36 General Government Committee Report to Council For Council Meeting of December 12, 2016 Page 4 That Thomas Hossie be appointed to the Samuel Wilmot Nature Area Management Advisory Committee, for a term ending December 31, 2018 or until a successor is appointed; and That all interested parties listed in Report CLD-037-16 and any delegations be advised of Council's decision. 10. Printed Agendas for the Media That two printed copies of the Council and Committee Agendas be provided to the media until such time as the paper copies cease to be published. 11. Reconstruction of Scugog Street between Bons Avenue and Concession Road 3 That Report COD-023-16 be received; That Hard-Co Construction Ltd. with a total bid amount of $2,065,140.43 (including HST) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2016-26 be awarded the contract for the reconstruction of Scugog Street as required by the Engineering Services Department; That the funds required for this project in the amount of $2,355,000.00 (including 1.76% HST for Municipality of Clarington and Region of Durham share and 13% HST for Developer’s share) which includes the construction cost of $1,927,920.73 (including 1.76% HST for Municipality of Clarington and Region of Durham share and 13% HST for Developer’s share) and other related costs such as design and tendering, geotechnical investigation, utility relocation, inspection, contract administration, materials testing, permit fees, and contingencies of $427,079.27 (including 1.76% HST for Municipality of Clarington and Region of Durham share and 13% HST for Developer’s share) and funded by the Municipality, the Region of Durham, and Developers as follows: Scugog St Reconstruction 110-32-330-83375-7401 $1,027,000.00 Region of Durham 100-00-000-00000-1010 $ 488,000.00 Contribution from Development 100-32-130-X-1010 $ 840,000.00 That all interested parties listed in Report COD-023-16 and any delegations be advised of Council’s decision by the Purchasing Division. 37 General Government Committee Report to Council For Council Meeting of December 12, 2016 Page 5 12. 2017 Interim Tax Levy That Report FND-018-16 be received; and That Council approve the interim rating by-law attached to Report FND-018-16 and authorize the Director of Finance/Treasurer to proceed with the production of the 2017 interim tax bills. 13. Executive Recruiting Services for Recruitment of a Chief Administrative Officer That Report CAO-007-16 be received; That staff be authorized to use the process as outlined in Report CAO-007-16 and the Purchasing Manager be authorized to issue a limited invitation Request for Proposal to selected companies (i.e. 4 to 6 firms) with proven expertise in executive recruiting service and to submit proposals based on the scope of work as outlined in Attachment 1; and That the Interim Chief Administrative Officer, in accordance with Recommendation 2, report back to Council with a recommendation for an award of contract to an executive recruiting firm. 14. Appointment of Deputy Mayor That, in accordance with Section 226 of the Municipal Act, 2001, c.25, during the four year term of Council (2014 through to 2018), Councillor Woo, be appointed, as the Deputy Mayor for the Municipality of Clarington from January 1, 2017 until December 31, 2017. 15. Free Parking in Downtown Bowmanville Whereas Section 34 (3) of By-law 2014-059 allows that Council may, by resolution, designate an area or areas for a certain period to be exempt from the payment of parking fees and any areas so designated shall be denoted by a parking meter cover place over the meter; Now therefore be it resolved that the Municipality of Clarington designate the area in downtown Bowmanville regulated by parking meters as a Free Parking area between December 17, 2016 and January 3, 2017; and 38 General Government Committee Report to Council For Council Meeting of December 12, 2016 Page 6 That Staff be directed to take the appropriate steps, including covering the meters with bags and advising the public via social media and notices placed on Clarington’s website. 16. Motion to Authorize Absence Whereas Section 259 (1) (c) of the Municipal Act, 2001 indicates that the office of a member of council of a municipality becomes vacant if the member is absent from the meetings of council for three successive months without being authorized to do so by a resolution of council; and Whereas Councillor Partner has been absent since October 11, 2016, due to extenuating circumstances, and a firm date for returning to Council meetings has not yet been determined, Now Therefore Be it Resolved That Council authorizes the absence of Councillor Wendy Partner to February 27, 2017. 17. Corporate Hiring Policy That the Interim Chief Administrative Officer report back on the following: a) staff hiring policy for relatives; and b) diversity in the workforce. 18. Proactive Ignition Interlock Equipment Whereas the Municipality of Clarington strives to be a leader in its support for proactive measures that can reduce the risks associated with drinking and driving; Whereas while there has been increased levels of enforcement, education and awareness about not drinking and driving, more needs to be done to address growing concerns related to drinking and driving and the morning after effects by responsible drinkers who take appropriate steps when leaving a bar via a designated driver or similar such programs and show up for work the next day, unaware that they continue to have levels of alcohol in their system; Whereas countries such as France, Finland, Norway, Sweden and others have implemented or are in the process of implementing legislation requiring all vehicles that transport people or are contracted by various levels of government that interact in the public realm must have a proactive ignition interlock equipment installed on vehicles; 39 General Government Committee Report to Council For Council Meeting of December 12, 2016 Page 7 Whereas ignition interlock equipment provides safeguards that will prevent and alert an operator of a vehicle if their blood alcohol level is too high and that they and the public may be at risk; Whereas installation of such devices not only improves public safety, but may also reduce the cost of fleet insurance policies; Now Therefore be it resolved that the Municipality of Clarington request the Province of Ontario to implement legislation that will require operators of public transportation vehicles to have installed devices that will proactively prevent the risks associated with high blood alcohol levels the morning after drinking; Now therefore be it further resolved that Municipal staff forward copies of this motion to The Honourable Steven Del Duca, Minister of Transportation, all Regional Municipalities within the GTA that operate public transit, including Metrolinx, MP Erin O’Toole, MPP Granville Anderson, and all local school boards. 40 Municipality of Clarington Attachment 5 to Report FND-017-16 RESIDENTIAL Municipal Development Charges Paid Number of Units Municipal Development Charges Paid Number of Units Single/Semi- Detached -New construction 4,954,784.00$ 315 7,184,354 470 -Additions 15,985.00$ 1 172 1 Townhouse 2,273,872.00$ 184 247,786 19 Apartment 1,155,302.27$ 281 1,478,093 223 TOTAL:8,399,943.27$ 781 8,910,405.13$ 713 Change in DC paid from prior year:-5.73% Change in DC units from prior year:9.54% Noted DC Incentives under By-law 2015-035 105 Queen Street, Bowmanville Jan-16 413,822.26$ Mid-Rise Residential NON-RESIDENTIAL Municipal Development Charges Paid Number of Units Municipal Development Charges Paid Number of Units Commercial 46,214.61$ 2 -New construction 48,993.31$ 2 -Additions -$ 1 Industrial -$ - -New construction 4,665.20$ 8 -Additions -$ - Agricultural -$ - -$ - Government -$ - 289,094.57$ 15 Institutional -$ - 4,286.80$ 1 TOTAL:53,658.51$ 11 339,595.98$ 18 Change in DC paid from prior year:-84.20% Change in DC units from prior year:-38.89% Noted DC Incentives under By-law 2015-035:Date Value of Incentive 222 King Street East, Bowmanville Jul-15 110,671.30 Medical Exemption 21 King Avenue East, Newcastle Oct-15 3,636.08$ Revitalization 222 Baseline Road East, Bowmanville Feb-16 13,279.78$ Existing Industrial Development 28 King Avenue East, Newcastle Feb-16 937.96$ Small Business Expansion 70 Mearns Court, Bowmanville Apr-16 1,470.67$ Existing Industrial Development MUNICIPAL DEVELOPMENT CHARGES January to September YTD 2016 2015 2016 2015 41 Planning & Development Committee Report to Council Page 1 Report to Council Meeting of December 12, 2016 Subject: Planning & Development Committee Meeting of Monday December 5, 2016 Recommendations: 1. An Application by Excelsior Financial To Permit a Mixed Use Development at the South East Corner of Bloor Street and Townline Road South in Courtice That Report PSD-068-16 be received; That the applications to amend the Official Plan and Zoning By-law 84-63 submitted by Excelsior Financial to permit a mixed use development continue to be processed and that a subsequent report be prepared; and That all interested parties listed in Report PSD-068-16 and any delegations be advised of Council’s decision. 2. Claret Investments Limited & 1361189 Ontario Limited - Application to Amend the Zoning By-law to Facilitate the Creation of 15 Single Detached Lots on Harry Gay Drive, Courtice That Report PSD-066-16 be received; That the proposed application for Rezoning ZBA2016-0016 continue to be processed including the preparation of a subsequent report; That staff consider the public comments received in the further processing of the Zoning By-law Amendment application submitted by WDM Consultants to facilitate the creation of 15 single detached lots; and That all interested parties listed in Report PSD-066-16 and any delegations be advised of Council’s decision. 42 Planning & Development Committee Report to Council For Council Meeting of December 12, 2016 Page 2 3. Application by Averton Homes (Bowmanville) Limited to Permit Increase Porch and Building Heights on Some but Not All Lots in Draft Approved Plan of Subdivision 18T-95030, Mearns Avenue in Bowmanville That Report PSD-067-16 be received; That the application for an amendment to Zoning By-law 84-63, submitted by Averton Homes (Bowmanville) Limited to permit increased porch heights and building heights for some but not all dwelling units in Phases 1 and 2 of Draft Approved Plan of Subdivision 18T-95030 continue to be processed and that a subsequent report be prepared; and That all interested parties listed in Report PSD-067-16 and any delegations be advised of Council's decision. 4. By-law Regulations for Dog/Pet Home Cares That Report PSD-069-16 be received; and That all interested parties listed in Report PSD-069-16 and any delegations be advised of Council’s decision. 5. Camp 30/Boys Training School Memorandum of Understanding with Jury Lands Foundation That Report PSD-071-16 be received; That the Memorandum of Understanding between Jury Lands Foundation and the Municipality of Clarington be approved; That the Mayor and Clerk be authorized to execute the Memorandum of Understanding on behalf of the Municipality of Clarington; and That all interested parties listed in Report PSD-071-16 and any delegations be advised of Council’s decision. 6. Recommendation Report for the Municipally-Initiated Zoning By-law Amendment for properties in a portion of the Glenview Neighbourhood in Courtice That Report PSD-072-16 be received; 43 Planning & Development Committee Report to Council For Council Meeting of December 12, 2016 Page 3 That the Zoning By-law Amendment be approved as contained in Attachment 1 to Report PSD-072-16; That a By-Law to repeal Interim Control By-Law 2016-056 be forwarded to Council for adoption once the Zoning By-Law as contained in Attachment 1 to Report PSD-072-16 is in full force and effect; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-072-16 and Council’s decision; and That all interested parties listed in Report PSD-072-16 and any delegations be advised of Council’s decision. 7. Jury Lands Community Vision and Urban Design Plan That Report COD-024-16 be received; That a contract for the preparation of a Jury Lands Community Vision and Urban Design Plan for the redevelopment of the Boys Training School/Camp 30 Campus be awarded subject to satisfactory reference check, to DTAH in the amount of $96,539.71 (net of HST Rebate); That the funds required in the amount of $96,539.71 (net of HST Rebate) be drawn from Account # 100-50-130-00000-7160; and That all interested parties listed in Report COD-024-16 and any delegations be advised of Council’s decision by the Purchasing Division. 8. Municipal Hazardous Waste Depot That the Regional Municipality of Durham be advised that the Municipality of Clarington is expecting a second entrance off of Stevens Road for the Municipal Hazardous Waste Depot, at the time of opening. 44 Corporate Services Report If this formation is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: Council Date of Meeting: December 12, 2016 Report Number: COD-025-16 Resolution: File Number: N/A By-law Number: Report Subject: Fire Arbitration Award (2015-2017) – Including Introduction of 24 Hour Shift Trial in 2017 Recommendations: 1. That Report COD-025-16 be received for information. 2. That the presentation by Michael Kennedy of Hicks Morley be received with thanks; and 3. That this report be shared with the Durham riding M.P.P., the Minister of Labour, the Minister of Community Safety and Corrections, the Minister of Finance, the Premier, and the Emergency Services Steering Committee of AMO with a letter from the Mayor indicating: the significant risk to effective management of an essential public service that has been introduced with this arbitration award; encouraging urgency of action to legislatively address the significant weaknesses with the labour relations policy for the fire services sector in Ontario. 45 Municipality of Clarington Report COD-025-16 Page 2 Report Overview To advise Council on the Fire Arbitration award for the years covering 2015 to 2017 inclusive, and to note the introduction of the 24 Hour Shift trial as set out in the award. 1. Background The Municipality received the Notice of Intent to Bargain from the Clarington Fire Fighters Association on November 27, 2014 to initiate the negotiations for the 2015 and future negotiations. Mutually agreeable dates were set and negotiations began in March 2015 and continued through May 28th 2015, at which time the Association advised that they would seek conciliation through the Ministry of Labour asking for the MOL to direct the Municipality to adopt their request to have language that permitted working beyond 24 hours on a shift. The conciliation meeting was held on June 24, 2015, with the Conciliation Officer issuing a “No Board Report” as he was not able to effect an agreement on the main issue of agreeing to exceed 24 hours. The Municipality as the employer being ultimately responsible for the health & safety of employees, could not agree to include language that potentially contravened the Fire Protection and Prevention Act which states as follows: 43. (1) Hours of Work a) ...the hours of work which shall be, i) for each platoon 24 consecutive hours on duty followed by 24 consecutive hours off duty, or… (c) any other system of platoons or hours of work under which the maximum hours of work or hours on duty on average in any work week are not more than 48 hours. The No Board Report noted that the matters in dispute were to be decided by arbitration. 2. Process and Time-lines In an effort to avoid arbitration, on March 15, 2016 the Municipality sent a suggested Memorandum of Agreement to the Association on the 24 Hour Trial criteria. The Association acknowledged receipt of the MOA, however there was no further response. The mediation session was established for March 24, 2016. Through the Municipality’s lawyer, it was confirmed that the Association was not prepared to discuss the 24 hour MOA on that date, instead they indicated that they were only interested in discussing an interim award on Union Substitution Days, a topic which had not been on the agenda. Unfortunately that date did not result in the efforts of negotiations being furthered. On April 11, 2016 Council was updated in a “closed meeting” on the status of the negotiations. 46 Municipality of Clarington Report COD-025-16 Page 3 The parties met again on April 20th by mutual agreement, to review the proposals that might affect the introduction of a 24 Hour Trial through a Memorandum of Agreement MOA. The MOA could not be settled due to the difference of approach to hours of work; the Association’s language included extending work hours to 36 consecutive hours, while the Municipality was not prepared to write into an MOA, hours of work that had the potential to violate the FPPA, and put at risk the health and safety concerns of the employees. 3. Arbitration Arbitration with Brian Etherington was set for May 10th 2016, for both sides to submit and explain their proposals. The Arbitrator received the submissions and provided an extension for rebuttal statements and supplementary briefs to mid-July. The Association asked for an expedited decision on the 24 HR Trial conditions. 4. Interim Award An Interim Award was received on November 16th, to initiate the 24 Hour Trial beginning on January 1, 2017. The Interim Award was circulated to Council when it was received. The Municipality had requested an extension of 6 months to allow working through the operational concerns and issues, however that was not entertained by the Arbitrator. 5. Final Award – Details & Impact The Final Award was received on December 1st (Attachment #1). The Dissenting Statement by the Municipal Nominee (page 36 – unnumbered), which was echoed by the Municipality’s Legal Representative, notes that the 35 page award is the longest Award they ever experienced, and states that the award was so one-sided that it “completely destroys the incentive to bargain”. The expected and normal protocol would be to allow free collective bargaining to change or improve conditions, on both sides, over time. The award essentially granted all or part of all Association requests, while dismissing the Municipality’s two major concerns: 1) on limiting the hours of work to a 24 hour period, the award provides for working up to 30 hours in unforeseen circumstances, while also adding an opportunity to work an extra four hours before and after the 24-on-24-off “back- to-back” shifts, and 2) the concern with the Association paying for union substitution days potentially violating the Income Tax Act, WSIB, OMERS etc was noted (page 14) and ignored with the following statement: It appears that, despite the fact these union substitution clauses providing for the union to pay for the substitute fire fighter to replace a member on leave of absence on union business are very prevalent in Ontario, the legality of such clauses has not been questioned by any board of arbitration in Ontario. The Arbitrator ordered the Union Substitutions regardless of the noted legal question. The Municipal Nominee noted the concern with the language and the fact that it is not, in 47 Municipality of Clarington Report COD-025-16 Page 4 his experience, a common provision. These are only a few of the many concerns, on top of the impact to the Municipality. Of note, in the Interim Award the Association’s request for the division of 24 hour shifts into increments of 12 hours for the purposes of sick leave, lieu days, vacation, bereavement and other types of leaves, was ordered. The Etherington award for 2015 to 2017 has a significant impact both operationally and financially. The total impact of approximately $614,000 for the 3 year period is outlined on the attached Impact Analysis and Cost Estimate (Attachment #2), using conservative numbers particularly where overtime or projected utilization is uncertain. Significant changes to the Collective Agreement through the Award are summarized as follows: • Wages – January 2015 over January 2017 6.8 % • Benefits: o Pregnancy and Parental Top-up to 75% normal wages for 15 & 10 weeks o Paramedical increase 28.6% from $350 to $450 o Massage Therapy $400 from $300 ( requested $1,000) o Unlimited Physiotherapy – for Employee and Dependent o Survivor Health benefits introduced for 12 months o The Health Spending Account request from age 65 to 75 of $3,000 was not awarded and the arbitrator noted the Municipality’s costing of $1.6 million, however he noted that Police have this benefit, and more information is required) • Bereavement entitlement can be deferred to an alternate date • Fire Association Days – paid days increased from 6 to 24 paid days • Union Substitution Days – impact potential from overtime, not able to estimate until scheduled. • 4 Platoon Chiefs ordered at 125% of First Class wages, these positions replace the Headquarters Duty Captains. Unlike comparator fire departments with Platoon Chiefs, these positions in Clarington will be required to be on a truck and perform regular duties of a Captain, confirming that the award of this is premature. 6. Concurrence Nancy Taylor, Director of Finance has reviewed the report. The Director of Finance has provided some contingency for the wage impact for the 2015 and 2016 period, and will need to review the implications and impact of the total award on 2017 and future budgets. The Award will be forwarded to the Municipality’s actuaries to determine the impact on the post-employment liability for financial reporting purposes in 2016 and onward. 48 Municipality of Clarington Report COD-025-16 Page 5 7. Conclusion It is respectfully recommended that Council receive the report and the Award for information. The Award will, as directed by Mr. Brian Etherington the arbitrator be implemented. 8. Strategic Plan Application Not applicable. Submitted by: Reviewed by: Marie Marano, H.B. Sc., C.M.O. Curry Clifford, MPA, CMO Director of Corporate Services Interim Chief Administrative Officer Gord Weir, Director of Emergency & Fire Services Staff Contact: Lisa Wheller, Human Resources Manager, 905-623-3379 ext. 2205 or lwheller@clarington.net Attachments: Attachment 1 – 2015-2017 Arbitration Award Attachment 2 – Impact Analysis and Estimate of Cost MM/LW /gj 49 Attachment #1 to Report COD-025-1650 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 Report COD-025-16 Attachment 2 Impact Analysis and Estimate of Costs – Fire Arbitration 2015 - 2017 Issue Current Award Difference Increase in Overtime (OT) Potential Association leave from 6 – 24 days $2,955 $14,455 $11,500 Yes - significantly Training Officer 5 to 4 day work week – impact Volunteer Training Monday night training was provided as flex time off Union Sub Days – unknown potential liability Any increase in additional time off increases potential for OT Bereavement Leave – separate for future event Yes – potential to be used as additional time off Pregnancy & Parental Leave Note 1 $15,530 $15,530 Yes – no opportunity to backfill with temp – min. staffing & OT Parental Leave Note 2 $10,350 $10,350 Yes – no opportunity to backfill with temp – min. staffing & OT Health & Welfare Benefits – increased paramedical and physiotherapy Note 3 $45,000 $45,000 Survivor Extended Health – 12 months Note 4 HDC to Platoon Chief – 4 incumbents $473,975 $527,930 $53,955 Wage difference increase Sr. Fire Prevention Officer $122,348 $130,000 $7,652 Wage difference increase Sr. Training Officer $129,087 $132,000 $2,913 Wage Increase (2015 – 2017) $5,897,000 $6,364,100 $467,100 Estimated Total Impact – 3 years $614,000 Comment: Note 1 - Per occurrence for 25 weeks Maternity & Parental Leave/Employment Insurance is $537 per week; 75% of average weekly salary less $537 Note 2 - Per occurrence of 10 parental leave weeks Note 3 - Unlimited physio, increase in other paramedicals Note 4 - Family premium for 12 additional months - Actuarial Impact on Accrued Benefit Costing Effective Date Dec 31/14 Jan 1/15 Jul 1/15 Jan 1/16 Jan 1/17 Increase 1.22% 1.55% 1.90% 1.90% Position $90,218 $91,318 $92,733 $94,541 $96,337 1st Class Firefighter Recognition Pay 3% $2,707 $2,740 $2,782 $2,836 $2,890 6% $5,414 $5,479 $5,564 $5,672 $5,780 9% $8,120 $8,219 $8,346 $8,509 $8,670 1st Class including Recognition Pay 3% $92,925 $94,058 $95,515 $97,377 $99,227 6% $95,631 $96,797 $98,297 $100,213 $102,117 90 Report COD-025-16 Attachment 2 Impact Analysis and Estimate of Costs – Fire Arbitration 2015 - 2017 9% $98,338 $99,537 $101,079 $103,050 $105,007 91 Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: Council Date of Meeting: December 12, 2016 Report Number: COD-026-16 Resolution: File Number: CL2016-29 By-law Number: Report Subject: Garnet B. Rickard Recreation Complex - Interior Renovation Recommendations: 1. That Report COD-026-16 be received; 2. That the contract for the interior renovations of Garnet B. Rickard Recreation Complex be awarded, subject to satisfactory reference checks, to Quad Pro Construction Inc. with a revised total bid amount of $934,940.00 (Net HST) being the lowest bidder meeting all terms, conditions and specifications of Tender CL2016-29; 3. That the total funds required for this project in the amount of $1,082,385.00 (Net HST) which includes the revised construction cost of $934,940.00 (Net HST) and Architectural service fees and construction contingencies of $147,445.00 (Net HST) be funded by the Municipality as follows: GBRRC Interior Renovations 110-42-421-84254-7401 $1,082,385.00 4. That the additional funds required (approximately) $172,385.00 (Net HST) subsequent to the approved project budget of $910,000.00 (Net HST) be financed from the General Municipal Reserve Fund, and; 5. That all interested parties listed in Report COD-026-16 and any delegations be advised of Council’s decision by the Purchasing Division. 92 Municipality of Clarington Report COD-026-16 Page 2 Report Overview To request authorization from Council to award a contract for the interior renovations of Garnet B. Rickard Recreation Complex. This renovation project has received federal funding of $455,000 through the Canada 150 Community Infrastructure Program. 1. Background Tender specifications were prepared by Nick Swerdfeger Architects Inc. and Community Services and provided to the Purchasing Services Division. This project is for interior renovation of the community hall as well as accessibility improvements to the main entrance of the Garnet B. Rickard Recreation Complex (GBRRC). General improvements will be made to the mechanical and electrical components with energy conversation and patron comfort being a key objective. Tender CL2016-29 was issued by the Purchasing Services Division and advertised electronically on the Municipality’s website. Notification of the availability of the document was also posted on the Ontario Public Buyer’s Association website. Forty-three (43) companies downloaded the document. The Tender closed on Thursday, December 1, 2016. 2. Analysis Sixteen (16) bids were received in response to the tender call. Bids were reviewed and tabulated by the Purchasing staff (see Attachment 1). All bids were deemed compliant. The bid results were forwarded to the Community Services Department for their review and consideration. After review and analysis of the bid results by the Architect, Community Services Department and the Purchasing Services Division, it was mutually agreed that the low bidder, Quad Pro Construction Inc. be recommended for the award of contract for Tender CL2016-29. Post-Tender discussions between Nick Swerdfeger Architects Inc. and Quad Pro Construction Inc., low bidder, resulted in a cost savings of $50,000.00 (see Attachment 2). These savings were achieved with no impact on the original scope nor the intent of the project. 3. Financial The total funds required for this project in the amount of $1,082,385.00 (Net HST) which includes the revised construction cost of $934,940.00 (Net HST) and Architectural service fees and construction contingencies of $147,445.00 (Net HST) would be funded by the Municipality as follows: GBRRC Interior Renovations 110-42-421-84254-7401 $1,082,385.00 93 Municipality of Clarington Report COD-026-16 Page 3 It is recommended that the additional funds required, approximately $172,385.00, be financed from the General Municipal Reserve Fund. The maximum funding available to the Municipality from the Canada 150 Community Infrastructure Program is the previously approved $455,000.00. All additional funds required to complete the project remain the responsibility of the Municipality. It is recommended that the additional funds required, over the budgeted amount, $172,385.00 be financed from the General Municipal Reserve Fund. Queries with respect to the department needs should be referred to the Director of Community Services. 4. Concurrence This report has been reviewed by Joseph Caruana, Director of Community Services who concurs with the recommendation. 5. Conclusion It is respectfully recommended that Quad Pro Construction Inc. being the lowest compliant bidder with a revised bid of $934,940.00 (Net HST) be awarded the contract for the interior renovations of Garnet B. Rickard Recreation Complex as per the terms, conditions and specifications of Tender CL2016-29. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: Marie Marano, H.B.Sc., CMO., Curry Clifford MPA, CMO., Director of Corporate Services Interim CAO ______________________________ Nancy Taylor, BBA, CPA, CA., Director of Finance/Treasurer Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net 94 Municipality of Clarington Report COD-026-16 Page 4 Attachments: Attachment 1 – Tabulation of Bid Summary Attachment 2 – Recommendation Letter from Architect MM/DF/sm 95 Municipality of Clarington Attachment 1 to Report COD-026-16 Summary of Bid Results Tender CL2016-29 Interior Renovation Garnet B. Rickard Recreation Complex Bidder Total Bid (including HST) Total Bid (Net HST) Quad Pro Construction Inc. $1,112,982.20 $984,940.00 Anacond Contracting Inc. $1,119,830.00 $991,000.00 Massive Devcon Corporation $1,123,220.00 $994,000.00 Perlane Construction $1,171,810.00 $1,037,000.00 MJ Dixon Construction Limited $1,220,400.00 $1,080,000.00 Trustco Construction Ltd $1,265,600.00 $1,120,000.00 Niacon Limited $1,292,981.03 $1,144,231.00 Koler Construction Inc. $1,321,859.76 $1,169,787.40 Peak Engineering $1,355,616.93 $1,199,661.00 Ritestart Ltd $1,361,587.92 $1,204,945.06 Gay Company $1,376,651.90 $1,218,275.75 Stracor Inc. $1,467,090.30 $1,298,310.00 Lisgar Construction $1,518,720.00 $1,344,000.00 Garritano Brothers Ltd. $1,541,923.16 $1,364,533.77 Manorcore Group Inc. $1,668,219.00 $1,476,300.00 BLT Construction Services Inc. $1,718,737.28 $1,521,006.44 96 Municipality of Clarington Attachment 2 to Report COD-026-16 December 05 2016 Sandra Mckee, Assistant Manager of Purchasing Municipality of Clarington 40 Temperance Street, Bowmanville, ON. smckee@clarington.net RE: Tender # CL2016-29 Garnet B Rickard Recreation Complex Interior Renovations Dear Ms. Mckee With respect to the above noted tender; our office has reviewed the bids, submitted through the Municipality of Clarington on Thursday December 01 2016. The results of the tender show that Quad-Pro Construction Inc. with the original bid of $984,940.00 + HST the lowest bid. Through discussions forty-thousand ($40,000.00) in cost savings items have been reviewed with alternative design items with Quad Pro Construction Inc. Additionally with the municipality we are reducing the overall cash allowances by ten-thousand ($10,000.000) to result in a reduced overall bid price of $934,940.00 + HST. In summary we recommend the bid from Quad Pro Construction Inc. to the Municipality of Clarington, for the above noted project, pending any reference requests that the municipality has undertaken. If you require any additional information please do not hesitate to contact our office. Sincerely, Nicholas B. Swerdfeger OAA, MRAIC, M.Arch, B.Arch Sci 97 Handouts and Presentations Annual Report Durham Region Energy From Waste Waste Management Advisory Committee (EFW –WMAC) Presentation to Clarington Council Date: December 12, 2016 Committee Members 2016 / 2017 George Rocoski (Chair) –Oshawa Paul Ankrett (Vice Chair) –Scugog * Ted Baker –Pickering * Wendy Bracken -Clarington Anna-Marie Burrows –Ajax Elaine Collis –Clarington John Hicks –Clarington Paul Nelson –Brock * Jim Vinson -Clarington * Returning Members 2016 Committee Meetings Thursday April 21 Presentation –M. Januszkiewicz, Director Waste Management Services, Regional Municipality of Durham Administrative matters related to the Durham Region Energy From Waste –Waste Management Advisory Committee (EFW –WMAC) Wednesday June 1 Election of Chair and Vice Chair Presentation –G. Rocoski, EFW –WMAC Chair The Blue Box and Recycling in Ontario Presentation –C. Bartlett, Manager, Waste Operations, Regional Municipality of Durham Status of Bill 151, Waste Free Ontario Act Presentation –P. Veiga, Supervisor, Waste Operations, Regional Municipality of Durham Anaerobic Digestion: Request for Proposal Process Other Business, Delegation and Motion DYEC Source Testing Update and Issues Quantitative reporting of recent dioxin exceedances 2016 Committee Meetings Wednesday September 21 Presentations -DYEC Abatement Plan Update Owners Role –G. Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham Covanta’s Role –L. Brasowski, Director, Environmental Engineering, Covanta Durham York Renewable Energy Ministry of Environment and Climate Change Role -P. Dunn, Senior Environmental Officer, York Durham District Office Other Business Update on anaerobic digestion request for proposal -G. Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham Wednesday November 16 Presentation -D. Veenhof, Executive Vice President Sustainable Solutions, Covanta DYEC Abatement Plan Update DYEC Concerns Raised At Committee Dioxin and Furan exceedances Number Magnitude Duration and extent unknown Ambient Long-Term Sampling System For Dioxin/Furans AMESA correlation with stack test results General concern with plant operations, equipment issues, malfunctions and number of start-up and shut-downs Potential public health impact 2016 Events Compost Give-Away Across the Region on various Saturdays between April 23 and May 28 Waste Electrical and Electronic Equipment (WEEE) Collection Across the Region on Saturdays June 18 and 25, September 17 and 24, October 22 Municipal Hazardous or Special Waste (MHSW) Collection Across the Region on Saturdays June 18, September 17 and 24 2016 Summary Introduction of new committee members and election of Chair and Vice Chair Updates on the establishment of anaerobic digestion in Durham Updates on dioxin emissions from DYEC and status of Abatement Plan implementation Because of the seriousness of this issue, much / most of our committee meeting time was spent regarding this topic With the successful implementation of the Abatement Plan, we will look forward to addressing broader topics in 2017 2017 Anticipated Areas of Interest Tour of DYEC Monitoring the progress of the anaerobic digestion proposal Attendance at Landfill Mining demonstration (TBC) Attendance at 2017 Compost Give-Away, WEEE and MSHW events