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HomeMy WebLinkAbout2016-09-27 Minutes BOWMANVILLE SANTA CLAUS PARADE MINUTES September 27, 2016 Attendees: Terry Tzikas , Jen Ashby, Jen Laughlin, Jeff Laughlin, Allison Dart, Kathy McLaughlin, Ron Hooper, Bill Heathcote Motion: “To accept the minutes from the September 13, 2016 Meeting” Nd Motion: Jen Ashby 2: Allison Dart All in favour – passed Terryl Tzikas (Chairperson):  Police Meeting – There were representation from Newcastle Parade, Bowmanville Parade, Farmers Parade and Courtice Parade. Police Auxiliary and Linda Wills from the Region were also in attendance. Bowmanville and Newcastle got short changed for date of Parade. There will be another meeting set up. Meeting will also include setting up future dates for parades. Floats and Fillers – likes seeing it on line but there is some confusion on how this will work.   Kathy McLaughlin (Secretary/Publicity):  Letters to digniataries have been sent out. Also all donation letters will be sent out next week. Committee to think about who they would like to nominate for Volunteer of the Year and decide at the next meeting. Jen Ashby (Bands):  Has five bands booked with paper work completed. Jeff Laughlin (Website/Volunteer Coordinator:  There is lots of interest for Volunteering. Float Registration form is now on Website. Kathy provided Jeff with names for Durham College and Fire Department for use for looking for volunteers. Jen Laughlin (Costume/Make Up Coordinator):  Applefest – will have the same spot as Maplefest. Fire Hall Youth Centre we will have the main space in Firehall on day of Parade. Scouts will be using the space afterwards for Pizza party. Tents - $150.00 - $300.00 range in price. Jen will look into, located in Scarborough. Rogers TV – form has been filled out and will also call them. Bill Heathcote (Assistant Event Coordinator):  Barn is looking good, floats are not too dusty, Bill will give them a dust anyway. Will see if we can get a permit for the Easel. Motion to adjourn meeting nd Motion: Bill 2: Jen Ashby All in favour – Passed Next Meeting October 11, 2016 Room 1A 