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Home My WebLink About03/11/1994 (Special) . . . MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee March 11, 1994 Minutes of the reconvened special meeting of the General Purpose and Administration Committee held on Friday, March 11, 1994, at 9:00 am., in Meeting Room #1 ROLL CALL Present Were: Mayor D. Hamre (Attended the morning session until 12:00 noon) Councillor A Dreslinski Councillor L. Hannah Councillor K Hooper (Attended Until 12:10 p.m.) Councillor M. Novak Councillor J. O'Toole Absent: Councillor D. Scott Also Present: Chief Administrative OffICer, W. Stockwell (Attended until 4:05 p.m.) Treasurer, M. Marano Director of Community Services, J. Caruana (Attended until 4:05 p.m.) Fire Chief, M. Creighton (Attended until 4:05 p.m.) Director of Public Works, W. Evans (Attended Until 12:10 p.m.) Economic Development Officer, T. Letts (Attended From 1:30 p.m. - 2:30 p.m.) Director of Planning and Development, F. Wu (Attended until 4:05 p.m.) Clerk, P. Barrie Councillor O'Toole chaired this meeting. Ramona Rickard, Chairman, Clarlngton Library Board, together with Erla Jose, Finance Chairman and Barbara Baker, Chief Librarian, were present to review the 1994 budget requests received from the Library. Resolution #GPA-l79.94 Moved by Mayor Hamre, seconded by Councillor Hannah THAT the Chief Administrative Officer and the Treasurer meet with the Librariao in an attempt to recognize funds for 1995 Courtice library start-up costs, realizing no impact on the tax levy and submit a further report to the General Purpose and Administration Committee. IlCARRIED" Resolution #GPA-180-94 Moved by Mayor Hamre, seconded by Councillor Hannah THAT the Committee move "In Camera" to discuss a personnel issue. "CARRIED" Li8 . . . Special G.P.& A Minutes - 2- March 11, 1994 Resolution #GPA.181.94 Moved by Councillor Dreslinski, seconded by Councillor Ff RnnR h THAT Report TR-1O-94 be deferred until later in the meeting to allow for consideration of the Visual Art Centre's grant request contained in Report CS-07-94. "CARRIED" Resolution #GPA-l82-94 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT the grant request received from the Visual Arts Centre be lifted from the table. lICARRIED" Resolution #GPA-183.94 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT the salary of the full-time employee at the Visual Arts Centre be increased to an equivalent of $25,000; THAT the salary for the part-time employees at the Visual Arts Centre be frozen at the 1993 rates; and THAT the increase in salary be accomplished with no impacts being realized on the tax levy. ItCARRIED" Resolution #GPA-184-94 Moved by Councillor Dreslinski, seconded by Councillor Novak THAT the Committee recess for 15 minutes. "CARRIED" The meeting reconvened at 11:20 a.m. 2.2.9 . . . - 3- March 11, 1994 Special G.P.& A Minutes 1994 Current Budget and 1994 Capital Budget and Four Year Forecast Resolution #GPA-185-94 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT Report TR-10-94 be received for information; THAT the 1994 Capital Budget (Schedule #1) and the 1994 Current Budget (Schedule #2) be approved, as outlined in Report TR-10-94; THAT the Executive Summary provided as Schedule #3 be received for information; and THAT the Four Year Forecast be endorsed in principle. (SEE FOLLOWING MOTIONS) The Fire Chief gave an overview of the 1994 Capital and Current Budget submissions. Resolution #GP A-186-94 Moved by Councillor Hooper, seconded by Councillor Hannah THAT the 1994 Capital and Current Budget submissions of the Fire Department be tentatively approved provided that no equipment is purchased until a report is brought forward for Committee's approval. "CARRIED" Resolution #GPA-187-94 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT the fire headquarters staffing be implemented by adding the 1994 impact to the future nine years and having an approximate impact of 1.11% spread evenly over the remainiog nine years. "CARRIED" Resolution #GPA-188-94 Moved by Councillor ffRnnRh, seconded by Councillor Hooper THAT Resolution #GPA.93-94 and #GPA-98-94 be reconsidered at this time. ttCARRIED" 230 . . . Special G.P.& A Minutes -4. March 11, 1994 Resolution #GP A-l89-94 Moved by Councillor HRnnRh, seconded by Councillor Hooper THAT the Canada Ontario Infrastructure Works Program (Report WD.17-94) be amended as follows: Delete: Reconstruction of We11iogton Street from Liberty Street to Division Street in Bowmanville ($600,741). Add: King Street East Storm Sewer Reconstruction from Frank Street to Ontario Street in Bowmanville ($600.741). THAT the Public Works Capital Budget (draft) for 1994 be amended as follows: Delete: King Street East Storm Sewer Reconstruction from Frank Street to Ontario Street in Bowmanville ($600,000). Add: Road Resurfacing Account (7205-01003-0261) expenditure be increased by $400,000. Add: $70,000 to investigate and implement a short term solution to the Simpson Avenue turn until the fmal solution is resolved Funds to be withdrawn from the Lot Levy Reserve Fund. Add: Sidewalk on the east side of Liberty Street from Fenwick Avenue Southerly for 280 metres ($35,000 obtained as follows: $31,145 from Development Charge Fund and $3,855 from Lot Levy Reserve). THAT the Public Works Capital Budget (draft) for 1995 be amended as follows: Add: Reconstruction of We11ington Street from Liberty Street to Division Street in Bowmanville ($600,741). THAT the 1994 Capital and Current Budget submissions of the Public Works Department be approved, as amended. tlCARRIED" Resolution #GPA-190-94 Moved by Councillor Hannah, seconded by Councillor Dreslinski THAT Committee recess until 1:30 p.m. "CARRIED" The meeting reconvened at 1:30 p.m. The Chief Administrative Officer gave an overview of the Economic Development OffICer's budget submissions which were then reviewed by the Economic Development Officer. 231 . . . Special G.P.& A Minutes - 5- March 11, 1994 Resolution #GPA-191-94 Moved by Mayor Hamre, seconded by Councillor Hannah THAT the Economic Development Officer's budget be amended by deleting $4,500 from Account #7710-00000-0520; and THAT the Economic Development Officer's budget be approved, as amended "CARRIED" Resolution #GPA-192-94 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT the Chief Administrative Officer review the credit card issue in relation to the Economic Development Officer. "CARRIED" Resolution #GP A-193-94 Moved by Councillor DresJinski, seconded by Mayor Hamre THAT Report TR-1O-94 be deferred until later in the meeting to allow for discussion of the grant applications tabled earlier. "CARRIED" Larry Paradis, Chairman, Bowmanville Museum Board and Sher Leetooze, Finance Chair, gave an overview of the Bowmanville Museum Board's 1994 budget submissions. Resolution #GPA-194-94 Moved by Councillor DresJinski, seconded by Mayor Hamre THAT the grant applications received from the Bowmanville Museum Board, the Alliance House Shelter for Abused Women and Children and the Durham Central Agricultural Society, be lifted from the table. nCARRIED" Resolution #GPA.195-94 Moved by Councillor Hannah, seconded by Councillor Novak THAT the budget submission received from the Bowmanville Museum Board be approved based on a 0% increase over 1993. "CARRIED" 232 . . . - 6- March 11, 1994 Special G.P.& A Minutes 1994 Current Budget and 1994 Capital Budget and Four Year Forecast Resolution #GPA-196-93 Moved by Councillor Dreslinski, seconded by Mayor Hamre THAT a grant in the amount of $660 be approved for the Alliaoce House Shelter for Abused Women and Children, subject to a resolution of the Board and a membership list of the Board of Management being forwarded to the municipality. llCARRIED" Resolution #GPA-197.94 Moved by Councillor Dreslinski, seconded by Councillor Novak THAT a grant in the amount of $7,500 be approved for the Durham Central Agricultural Society. "CARRIED" Resolution #GPA-198.94 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT Report TR-1O.94 be received for information; THAT the 1994 Capital Budget (Schedule #1) and the 1994 Current Budget (Schedule #2) be approved, as outlined in Report TR-1O-94; THAT the Executive Summary provided as Schedule #3 be received for information; and THAT the Four Year Forecast be endorsed in principle. (SEE FOLLOWING MOTIONS) The Clerk gave an overview of her 1994 Capital and Current budget submissions. Resolution #GP A-199-94 Moved by Councillor Dreslinski, seconded by Councillor Novak THAT the 1994 Capital and Current Budget submissions of the Clerk's Department be approved. "CARRIEDIl The Treasurer gave an overview of her 1994 Capital and Current Budget submissions. i33 . . . Special G.P.& A Minutes -7 - March 11, 1994 Resolution #GPA-200-94 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT the 1994 Capital and Current Budget submissions of the Treasury Department be approved "CARRIED" Resolution #GPA-201-94 Moved by Councillor Hannah, seconded by Councillor Novak THAT Resolution #GPA-108-94 be reconsidered at this time. IICARRIED" Resolution #GPA-202-94 Moved by Councillor Hannah, seconded by Councillor Novak THAT Resolution #GPA-108-94 be amended by deleting the amount of $125.00 per month for the Members of Council and inserting therefor the amount of $100.00 per month. "CARRIED" Resolution #GPA-203-94 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT Report TR-1O-94 as amended, be approved; THAT the 1994 Current and the 1994 Capital Budgets, as amended reflecting an overall average household decrease of -.8% resulting from the Municipal Mill rate of 0.0% and the Garbage Flat Rate of -3.4% for 1994, be approved; THAT the Four Year Forecast be endorsed in principle; and THAT the Executive Summary be received for information. llCARRIED" The 1994 Capital and Current Budgets will be submitted to Council on March 14, 1994. 234 . . . Special G_P.& A Minutes - 8. March 11, 1994 Resolution #GPA-204-94 Moved by Councillor Novak, seconded by Councillor Dreslinski THAT the Committee adjourn at 4:15 p.m. nCARRIED" ~ /-/ ~Cler $~~)\ f7147?/O ./ Chairman, Planning Department 255