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Council
Agenda
Date: Tuesday, October 11, 2016
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext.
2101 or by email at cfleming@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
meetings. If you make a delegation or presentation at a Council meeting, the
Municipality will be audio recording you and will make the recording public by publishing
the recording on the Municipality’s website. In addition, please be advised that some of
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Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
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Copies of Reports are available at www.clarington.net
Council Agenda
Date: October 11, 2016
Time: 7:00 PM
Place: Council Chambers
Page 2
1 Call to Order
2 Moment of Reflection
3 Declaration of Interest
4 Announcements
5 Adoption of Minutes of Previous Meeting(s)
5.1 Council Minutes Minutes of a regular meeting of Council September 19,
2016
Page 5
6 Presentations
There are no Presentations scheduled for this meeting.
7 Delegations
There are no Delegations scheduled for this meeting.
8 Communications – Receive for Information
There are no Communications to be received for information.
9 Communications – Direction
There are no Communications for direction.
10 Committee Reports
10.1 Advisory Committee Reports
10.1.1 SWNA
Minutes
Minutes of the Samuel Wilmot Nature Area Management
Advisory Committee dated September 13, 2016
Page 15
Council Agenda
Date: October 11, 2016
Time: 7:00 PM
Place: Council Chambers
Page 3
10.2 General
Government
Committee
General Government Committee Report of September
26, 2016
Page 19
10.3 Planning &
Development
Committee
Planning and Development Committee Report of
October 3, 2016
Page 25
11 Staff Reports
11.1 LGL-006-16 Clarington Museum and Archives Board Page 27
11.2 Verbal Report Wilmot Creek OMB Appeal
12 Business Arising from Procedural Notice of Motion
13 Unfinished Business
13.1 CLD-024-16 Appointment to the Clarington Museum and Archives
Board (Tabled at the September 19, 2016 Council
Meeting) (Confidential Attachment distributed under
separate cover)
Page 106
14 By-laws
14.1 2016-077 Being a By-law to authorize the appointment of ADR
Chambers Mediators and Arbitrators as the Ombudsman
for the Municipality of Clarington (Municipal Ombudsman)
(Item 8 of the General Government Committee Report)
14.2 2016-078 Being a By-law to close and authorize the transfer part of
the original road allowance Victoria Street, Plan Grant,
Bowmanville, between Duke Street and Ontario Street,
being Part 1 on 40R-29342, Municipality of Clarington (Item
10 of the General Government Committee Report)
Council Agenda
Date: October 11, 2016
Time: 7:00 PM
Place: Council Chambers
Page 4
14.3 2016-079 Being a by-law to amend by-law 74-38, being a by-law to
authorize participation in the Ontario Municipal Employee
Retirement System (OMERS) (Item 14 of the General
Government Committee Report)
14.4 2016-080 Being a by-law to delegate the approval of Site Plan
Applications for agricultural and residential buildings and
structures to the Manager of Development Approvals
(Item 6 of the Planning & Development Committee
Report)
14.5 2016-081 Being a by-law to amend Clarington Museum and
Archives Board By-law 2012-093 (Staff Report 11.1)
15 Procedural Notices of Motion
15.1 Amendment to the Procedural By-law to Permit Recorded Votes at
Committee/Local Board Meetings
Page 109
16 Other Business
17 Confirming By-Law
18 Adjournment
Council
Minutes
September 19, 2016
- 1 -
Minutes of a regular meeting of Council held on September 19, 2016, at 7:00 PM, in the
Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo
Staff Present: C. Clifford, A. Allison, T. Cannella, J. Caruana, D. Crome,
F. Horvath, M. Marano, N. Taylor, G. Weir, A. Greentree, C. Fleming
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Cooke led the meeting in a moment of reflection.
3 Declaration of Interest
There were no declarations of interest stated at this meeting.
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
5 Adoption of Minutes of Previous Meeting
Resolution #C-217-16
Moved by Councillor Traill, seconded by Councillor Partner
That the minutes of a regular meeting of Council July 4 - 6, 2016, be approved.
Carried
6 Presentations
Spencer Holder – Certificate of Recognition for CHAMP Program
Mayor Foster presented a Certificate of Recognition to Spencer Holder in recognition of
his volunteer efforts with the War Amps Child Amputee (CHAMP) Program in spreading
the word of safety, perseverance and positivity to the community.
7 Delegations
There were no delegations scheduled for this meeting.
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Council
Minutes
September 19, 2016
- 2 -
8 Communications – Receive for information
There were no Communications to be received for information.
9 Communications – Direction
Flag Raising - Sawyer Arnold, Transgender Relations Director, PFLAG Durham
Region
Resolution #C-218-16
Moved by Councillor Partner, seconded by Councillor Traill
That the request from Sawyer Arnold, Transgender Relations Director, PFLAG Durham
Region to fly the Trans Flag from November 1 to 30, 2016, be approved.
Carried
10 Committee Reports
Advisory Committee Reports
10.1.1 Minutes of the Agricultural Advisory Committee of Clarington dated July 14,
and August 25, 2016
Resolution #C-219-16
Moved by Councillor Partner, seconded by Councillor Hooper
That the Minutes of the Agricultural Advisory Committee of Clarington dated July 14,
and August 25, 2016, be received for information.
Carried
10.1.2 Minutes of the Clarington Museum and Archives Board dated August 23, 2016
Resolution #C-220-16
Moved by Councillor Cooke, seconded by Councillor Woo
That the Clarington Museum and Archives Board dated August 23, 2016, be received
for information.
Carried
6
Council
Minutes
September 19, 2016
- 3 -
General Government Committee Report of June 20, 2016
Resolution #C-221-16
Moved by Councillor Neal, seconded by Councillor Hooper
That the recommendations contained in the General Government Committee Report of
September 6, 2016 be approved, on consent, with the exception of items #3, #4, #10,
and #14.
Carried
Item 4 - Minutes of the Clarington Museums and Archives Board dated July 5,
2016 and July 27, 2016
Resolution #C-222-16
Moved by Councillor Cooke, seconded by Councillor Traill
That the minutes of the Clarington Museums and Archives Board, dated July 5, 2016
and July 27, 2016, be received for information;
That the Clarington Museums and Archives Board members and staff be directed to
provide access to financial records up until August 31, 2016; and
That Staff report back to the Council meeting of September 19, 2016 regarding possible
options of dealing with the Clarington Museums and Archives Board:
• Dissolution;
• Takeover by the Municipality of Clarington; and
• Any other recommendations by Staff, including opening the financial records to
the internal auditor.
Carried as amended
(See following motion)
Resolution #C-223-16
Moved by Councillor Neal, seconded by Councillor Traill
That Part 3 of the foregoing Resolution #C-222-16 be amended to read as follows:
7
Council
Minutes
September 19, 2016
- 4 -
“That Staff report back to Council regarding possible options of dealing with the
Clarington Museums and Archives Board, including:
•Dissolution;
•Takeover by the Municipality of Clarington;
•Any other recommendations by Staff; and
That t he Financial records be opened to the internal auditor.”Carried
The foregoing Resolution #C-222-16 was then put to a vote and carried as amended.
Item 10 - Job Description and Appointment of Interim Chief Administrative Officer
Resolution #C-224-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Report CLD-026-16 be received;
That the amending By-law, attached to Report CLD-026-16 as Attachment 1, being a
bylaw to establish the position and to define the duties and responsibilities of the Chief
Administrative Officer, be approved;
That the By-law, attached to Report CLD-026-16 as Attachment 2, being a by-law to
appoint Mr. Curry Clifford as the Interim Chief Administrative Officer, be approved; and
That all interested parties listed in Report CLD-026-16 and any delegations be advised
of Council's decision by the Department.
Carried
Item 3 - Janet Lange, Janet Lange Art and Design, Regarding the Chalk It Up
Festival
Resolution #C-225-16
Moved by Councillor Partner, seconded by Councillor Woo
That the delegation of Janet Lange, Janet Lange Art and Design, regarding the Chalk It
Up Festival, be received with thanks.
Carried
8
Council
Minutes
September 19, 2016
- 5 -
Item 14 - Monarch Butterfly Pledge Program
Resolution #C-226-16
Moved by Councillor Partner, seconded by Councillor Traill
That Council recess for five minutes.
Carried
The meeting reconvened at 7:42 PM
Resolution #C-227-16
Moved by Councillor Traill, seconded by Councillor Woo
That the Mayor make the Monarch Butterfly pledge on behalf of the Municipality of
Clarington; and
That the matter be referred to the SWNA Committee as requested by Councillor Traill
for implementation of the pledge.
Carried
Planning & Development Committee Report of September 12, 2016
Resolution #C-228-16
Moved by Councillor Woo, seconded by Councillor Traill
That the recommendations contained in the Planning & Development Committee Report
of September 12, 2016 be approved, on consent, with the exception of items #2, and
#3.
Carried
Item 2 - Public Meeting Draft Official Plan Amendment No. 107 Clarington Official
Plan Review
Resolution #C-229-16
Moved by Councillor Neal, seconded by Councillor Traill
That Report PSD-054-16 be received;
That the draft Official Plan Amendment No. 107 continue to be reviewed by staff in
consideration of the public comments provided at the public meeting and the written
submissions;
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Council
Minutes
September 19, 2016
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That all interested parties listed in Report PSD-054-16 and any delegations, be advised
of the Planning and Development Committee meeting on October 24, 2016 to consider
the recommended Official Plan Amendment No. 107 to implement the Clarington Official
Plan Review; and
That Staff report back at the next Planning & Development Committee meeting on what
alternatives are available for the order of development and what the ramifications are of
changing it.
Lost on the following recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Traill √
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Councillor Neal √
Councillor Partner √
Mayor Foster √
Resolution #C-230-16
Moved by Councillor Woo, seconded by Councillor Traill
That Report PSD-054-16 be received;
That the draft Official Plan Amendment No. 107 continue to be reviewed by staff in
consideration of the public comments provided at the public meeting and the written
submissions;
That all interested parties listed in Report PSD-054-16 and any delegations, be advised
of the Planning and Development Committee meeting on October 24, 2016 to consider
the recommended Official Plan Amendment No. 107 to implement the Clarington Official
Plan Review; and
That staff prepare a memo outlining the questions raised by Members of Council during
their scheduled meeting with planning staff and circulated to all members of Council.
Motion Withdrawn
Resolution #C-231-16
Moved by Councillor Cooke, seconded by Councillor Traill
That Council recess for five minutes.
Carried
The meeting reconvened at 8:37 PM.
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Council
Minutes
September 19, 2016
- 7 -
Resolution #C-232-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report PSD-054-16 be received;
That the draft Official Plan Amendment No. 107 continue to be reviewed by staff in
consideration of the public comments provided at the public meeting and the written
submissions;
That all interested parties listed in Report PSD-054-16 and any delegations, be advised
of the Planning and Development Committee meeting on October 24, 2016 to consider
the recommended Official Plan Amendment No. 107 to implement the Clarington Official
Plan Review; and
That a Special Planning and Development Committee information workshop be held on
Tuesday, October 4, 2016, from 9:00 AM to 11:00 AM; and that no delegations be
heard.
Carried
Item 3 - Tree Protection and Planning Applications in Urban Areas
Resolution #C-233-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD-055-16 be received for information; and
That all interested parties listed in Report PSD-055-16 and any delegations be advised
of Council’s decision.
Carried as amended
(See following motion)
Resolution #C-234-16
Moved by Councillor Neal, seconded by Councillor Partner
That the foregoing Resolution #C-233-16 be amended to add “That staff be directed to
prepare a draft by-law for consideration along with the Urban Forestry Strategy, when it
comes forward.”
Carried
The foregoing Resolution #C-233-16 was then put to a vote and carried as amended.
11 Staff Reports
11
Council
Minutes
September 19, 2016
- 8 -
12 Business Arising from Procedural Notice of Motion
There was no Business Arising from Procedural Notice of Motion considered under this
Section of the Agenda.
13 Unfinished Business
CLD-024-16 - Appointment to the Clarington Museum and Archives Board
Resolution #C-235-16
Moved by Councillor Cooke, seconded by Councillor Woo
That Report CLD-024-16 be lifted from the table.
Carried
Resolution #C-236-16
Moved by Councillor Cooke, seconded by Councillor Woo
That Report CLD-024-16 be tabled pending consideration of the staff report on options
of dealing with the Clarington Museums and Archives Board.
Carried
14 By-laws
Resolution #C-237-16
Moved by Councillor Hooper, seconded by Councillor Neal
That leave be granted to introduce By-laws 2016-070 to 2016-075
14.1 2016-070 Being a By-law to exempt a certain portion of Registered Plan 40M-2560
(Blocks 158, 159, 160, 161 and 162) from Part Lot Control
14.2 2016-071 Being a By-law to exempt a certain portion of Registered Plan (Bocks 156, 157,
163 and 164) from Part Lot Control
14.3 2016-072 Being a by-law to provide for the Tariff of Rates for 2015 to 2018, maintenance,
management, regulation and control of the cemeteries in the Municipality of
Clarington (Item 9 of the General Government Committee Report)
14.4 2016-073 Being a By-law to define and determine the duties and responsibilities of the
Chief Administrative Officer (Item 10 of the General Government Committee
Report)
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Council
Minutes
September 19, 2016
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14.5 2016-074 Being a By-law to appoint Mr. Curry Clifford as the Interim Chief Administrative
Officer (Item 10 of the General Government Committee Report)
14.6 2016-075 Being a By-law to amend By-law 2015-029, a by-law to govern the proceedings
of the Council of the municipality of Clarington, its General Government
Committee, its Planning and Development Committee, and Special
Committees (Item 13 of the General Government Committee Report); and
That the said by-laws be approved.
Carried
15 Procedural Notices of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
16 Other Business
Councillor Neal questioned the impact of the Ontario Municipal Board decision with
respect to the Richmond Hill appeal regarding parkland dedication. The Solicitor
advised the OMB decision would not impact the Municipality of Clarington.
Councillor Neal stated on record that he did not support the resolution regarding the
Appeal to the Ontario Municipal Board of a Decision of the Committee of Adjustment of
November 5, 2015, with respect to the construction of a pool house, as the applicant
should have followed the proper planning process.
17 Confirming By-law
Resolution #C-238-16
Moved by Councillor Hooper, seconded by Councillor Neal
That leave be granted to introduce By-law 2016-076, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 19th day of September, 2016; and
That the said by-law be approved.
Carried
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Council
Minutes
September 19, 2016
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18 Adjournment
Resolution #C-239-16
Moved by Councillor Partner, seconded by Councillor Cooke
That the meeting adjourn at 9:03 PM.
Carried
_____________________ __________________
Mayor Municipal Clerk
14
Draft minutes – Not yet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY SEPTEMBER 13, 2016
7:00 PM
Present: Suzanne Land Leo Blindenbach
Jim Cleland Brian Reid
Melanie McArthur Councillor Corinna Traill
Dyan Amirault
Regrets: Kate Potter Patrick Bothwell
Paul Davidson James Hodge
1. AGENDA
MOVED: by Suzanne Land SECONDED by Leo Blindenbach
THAT : the agenda for September 13, 2016 be accepted
CARRIED
2. MINUTES OF PREVIOUS MEETING
Approval of Minutes
MOVED: by Melanie McArthur SECONDED by Leo Blindenbach
THAT : the minutes of June 14, 2016 be approved.
CARRIED
15
SWNA September 2016 Minutes 2
3. ITEMS/UPDATES
Highway of Hero’s Tribute Planting
The intent of the program is to plant 117,000 trees in the next 4 years along the
Highway of Heroes – one tree for each of Canada’s war dead since Confederation.
The SWNA falls within the 1km corridor and would be eligible for trees as part of the
program. A meeting was held for stakeholders to learn more about the program and
Leo Blindenbach represented the SWNA committee at the meeting. The HOH
Tribute planting program will provide native trees of various sizes and recruit
volunteers for planting projects. The HOH program is encouraging communities to
plant on and around Remembrance Day.
The committee decided that Saturday November 5 would be the best day and the
number of trees would depend on the plant size and the number of volunteers
available.
P. Windolf will follow up with the HOH Program director to confirm the date and
number of trees.
2016 Trail Construction Project
At a previous meeting Peter Windolf presented the plans showing the proposed trail
alignment and bridge crossing location for the new woodland trail that will connect
the Waterfront Trail to the existing trail along the north side of the sewage treatment
plant.
The project has been awarded to R&M Construction a company who has
undertaken several projects for the Municipality in the past. The deadline for
completion is June 15, 2017. A construction schedule has not been received yet
however they intend to do the clearing and grading through the fall and winter and
the creek bank stabilization and bridge installation in the spring.
The construction of a new trunk sewer along Toronto Street has started and is
expected to be completed by Jan 2017. This work required a re-routing of the
Waterfront Trail east of the SWNA but will not impact the trail at the SWNA until
later in the project. The trail at Toronto Street may need to be closed for a brief
duration (2 or 3 days) in December when a new sewer pipe is installed immediately
adjacent to the trail.
Clarke High School Community Outreach projects
The parent council at Clarke High School is interested in increasing the visibility and
promoting a positive image of the school. Catherine Bothwell a member of the
parent council contacted the municipality with an offer help with community projects.
The SWNA Committee considered the offer at the June 2016 meeting and
suggested several potential projects. The projects the committee would like to
pursue further with the school are;
16
SWNA September 2016 Minutes 3
- designing and painting SWNA garage containers
- building bird houses
-creating tree identification labels
Following the June meeting P. Windolf contacted Catherine Bothwell who confirmed
with the Construction teacher that they are willing to build bird boxes and tree
identification labels if they are provided the design. She will follow up with the art
teacher this fall to see if they are interested in painting garbage containers.
Bill Bickle Wildlife Photography presentation
The event is scheduled for Sunday November 6 at the Newcastle and District
Recreation Complex. Brian Reid will check the meeting room to ensure the
equipment in the meeting room is adequate for the event.
By-Law and Fishing Issues
The By-law Enforcement Division was informed that cars were parking on some
trails at the SWNA and that illegal overnight camping was occurring. By-Law
confirmed they will have their officers monitor the area for infractions.
Illegal netting of fish at the mouth of the creek was also observed by some SWNA
users. This concern was passed on to the MNR Conservation Officer and the
GRCA.
Great Canadian Shoreline Clean-up recap
Jenni McNish a Hampton resident registered and organized a clean-up at the
SWNA. This is a Canada wide event that encourages citizens to clean up the
shorelines of lakes and rivers around the country.
A small but enthusiastic group of volunteers participated on September 9.
Operations Department provided the bags and gloves for the clean-up. As per the
GCS Clean-up protocol a detailed inventory of the litter was taken, which Leo
Blindenbach conveyed to the committee.
Newcastle Fall Festival
Brian Reid reminded members that the Newcastle Fall Festival is scheduled for
Saturday October 1. The SWNA will have a tent and a booth to hand out
promotional material for the SWNA. The committee discussed ways of bringing
more traffic to the SWNA booth. Suzanne Land will follow up with Jackie’s Critters
to see if they are interested in bringing some of the critters to the event.
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SWNA September 2016 Minutes 4
Fall Clean-up and Bird House Cleaning
At the end of each fishing season the committee organizes a site clean-up. It is
scheduled for Saturday October 29 at 9:00AM at the Toronto Street Parking lot. The
anglers group who have participated in the past will also be invited to attend.
In conjunction with the clean-up the bird houses will be cleaned out. Rather that
removing, cleaning and storing the bird boxes they will be cleaned on -site and left
in place over the winter.
4. OTHER BUSINESS
Councillor Trail relayed a resident concern about vehicles driving on the Lake
Meadow Trail from the Cobbledick Parking lot. Apparently a van drove down the
trail and almost struck the resident. There is usually a large rock that blocks the trail
from vehicular access but it may have been moved. Operations Department has
been asked to investigate and re-instate the barrier.
5. MOTION TO ADJOURN
MOVED: by Melanie McArthur SECONDED by Suzanne Land
THAT: the meeting be adjourned.
CARRIED
Adjournment 8:15 PM
Next Meeting: Tuesday October 11, 7:00PM
Notes prepared by: P.Windolf
18
General Government Committee
Report to Council
Page 1
Report to Council Meeting of October 11, 2016
Subject: General Government Committee Meeting of Monday, September 26, 2016
Recommendations:
1.Receive for Information
(a) 9.1 Mary Masse, Clerk, Town of Lakeshore – Debt Incurred from
the 2015 Pan Am and Parapan Am Games
(b) OPD-008-16 Emerald Ash Borer (EAB) Update
(c) FND-013-16 Financial Update as at June 30, 2016
2.Garth Gilpin, Secretary-Treasurer, Bowmanville Business Improvement
Area Board of Management – Purchase of Lamp Post Banners and the
Installation and Removal of Lighted Winter Snowflakes
That Communication Item 9.1, the request from the Bowmanville Business
Improvement Area Board of Management to be issued $5000 of funds held in trust
for the Bowmanville BIA for the purchase of lamp post banners and the installation
and removal of the lighted winter snowflakes, be approved.
3.Deborah Allin Regarding a Request for a Lease Extension Until
October 31, 2018
That the request for a lease extension for 25 Bennett Road, Bowmanville until
October 31, 2017, be denied; and
That Staff be directed to notify Deborah Allin of Council’s decision.
4.Derrick McKay, President and Founder, Overdrive Race & Relay Series
–Request for Permission to Fly a CC-130 Hercules Over Canadian Tire
Motorsport Park
That Correspondence Item 9.4 from Derrick McKay, President and Founder,
Overdrive Race & Relay Series regarding a request for permission to fly a CC-130
Hercules over Canadian Tire Motorsport Park on October 30, 2016, be approved.
19
General Government Committee
Report to Council
For Council Meeting of October 11, 2016 Page 2
5.Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The
Regional Municipality of Durham – By-law to Change the Composition
of Regional Council
That The Regional Municipality of Durham By-law #40-2016, regarding the change
of composition of Regional Council, be endorsed by the Municipality of Clarington.
6.Mill Street South Pedestrian Facility
That Report EGD-036-16 be received;
That a 1.5-metre-wide pedestrian facility be constructed on the west side of Mill
Street South, as detailed in this report;
That traffic calming measures and road safety improvements be implemented as
noted in Section 1.3 of this report;
That additional funding in the amount of $320,000 for these improvements be
included in the 2017 Capital Budget;
That staff budget approximately $5,250 annually for snow clearing on Mill Street
South; and
That all interested parties listed in Report EGD-036-16 and any delegations be
advised of Council’s decision.
7.Poundkeeper Services and Remuneration
That Report CLD-022-16 be received;
That staff be authorized to seek a third party contractor to provide transport and
housing of stray livestock, to replace the traditional process of appointing a
Poundkeeper; and
That all interested parties be advised of Council’s decision.
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General Government Committee
Report to Council
For Council Meeting of October 11, 2016 Page 3
8.Appointment of Municipal Ombudsman Services
That Report CLD-029-16 be received;
That the proposal received from ADR Chambers Inc., being the municipal
ombudsman for the Region of Durham, be awarded the contract by the Purchasing
Manager for the provision of Ombudsman Services as detailed for the Municipality
of Clarington for a term ending December 31, 2022;
That the appointment by-law, being Attachment 3 to Report CLD-029-16,
appointing ADR Chambers as Clarington's Ombudsman, and detailing the powers,
duties and services of ADR Chambers Inc., be approved; and
That the Mayor and Clerk be authorized to execute the necessary agreement;
That all interested parties listed in Report CLD-029-16 and any delegations be
advised of Council's decision.
9.Bond Head Waterfront Park
That Report COD-020-16 be received;
That M&S Architectural Concrete Limited with a total bid amount of $436,138.99
(net H.S.T. Rebate), being the lowest compliant bidder meeting all terms,
conditions and specifications of Tender CL2016-20 be awarded the contract for the
Bond Head Waterfront Park project as required by the Engineering Services
Department;
That the funds required for this project in the amount of $499,846.00 (net HST
Rebate) which include the construction cost of $436,138.99 (net HST Rebate)
including other related costs such as survey, design, contract administration,
utilities relocations, materials testing and contingencies of $63,707.01 (net HST
Rebate) be drawn from the following accounts:
Bond Head Waterfront Park 110-32-325-83440-7401 $499,846.00
That all interested parties listed in Report COD-020-16 and any delegations be
advised of Council’s decision by the Purchasing Division.
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General Government Committee
Report to Council
For Council Meeting of October 11, 2016 Page 4
10.Kawartha Pine Ridge District School Board – Ontario Street School
Victoria St. (unopened road allowance)
That Report LGL-004-16 be received;
That Council pass the by-law attached to Report LGL-004-16 (Attachment 6) in
order to close the unopened portion of Victoria Street described as Part 1 on
40R-29342;
That Part 1 on 40R-29342 be conveyed to the Kawartha Pine Ridge District School
Board for nominal consideration subject to the conditions set out in this Report; and
That the Kawartha Pine Ridge District School Board be advised of the
Municipality’s decision.
11.Port Granby Confidentiality Agreement
That Report LGL-005-16 be received; and
That Council authorize the Mayor and the Clerk to sign the Confidentiality
Agreement attached to Report LGL-005-16 (Attachment 1).
12.Outdoor Community Skating Rinks
That Report OPD-009-16 be received;
That staff of the Operations Department be requested to formalize an outdoor
community skating rink standard operating procedure prior to this winter that will
outline the application and approval process for volunteers, staff responsibilities,
volunteer responsibilities, equipment to be supplied by the municipality and
guidelines affecting liability and usage; and
That staff include, in the 2017 current budget submission, an allocation of
$1,500.00 for the set-up of one volunteer based community skating rink.
13.Approval of Regional Municipality of Durham Owned Property Located
at 1998 Regional Road 57, in the Municipality of Clarington, as the
Preferred Site to Establish a Municipal Hazardous and Special Waste
Facility
WHEREAS the Municipality of Clarington’s highest priority is that the municipal
household hazardous waste facility be sited in an appropriate area;
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General Government Committee
Report to Council
For Council Meeting of October 11, 2016 Page 5
WHEREAS the Municipality of Clarington supports a waste management strategy
that emphasizes reusing, reducing and recycling to minimize adverse impacts to
the environment;
WHEREAS Clarington is underserviced by the Region’s existing waste
management facilities to support waste diversion;
WHEREAS, in the view of the Municipality of Clarington, the proposed site is
deficient for a variety of reasons;
WHEREAS the Municipality of Clarington continues to believe that other sites and
options in Clarington are available;
NOW THEREFORE BE IT RESOLVED THAT Report OPD-010-16 be received;
That the Municipality requests that the Region fulfill the following:
•The Municipal Site Plan process for development of the MHSW site and
any future amendments by adherence to the policies and urban design
standards including interior storage of materials for the MHSW;
•The preparation of, maintenance and adherence to an Emergency
Management Plan, approved by Clarington Emergency and Fire Services
prior to commencement of site operations;
AND, should traffic matters relating to operations become an issue, that site traffic
management be revisited with Clarington Engineering Services;
AND that the time limit for the establishment of the MHSW site in the Host
Community Agreement be extended to October 1, 2017; and
That all interested parties be notified of Council’s decision.
14.By-law to Finalize the Fire Management Change in OMERS
That Report COD-019-16 be received;
That a by-law (Attachment #2 to Report COD-019-16) be approved to finalize the
process of the OMERS conversion for Fire Management as approved through
report COD-012-16 based on OMERS requirement, that a specific by-law is
required; and
That all interested parties listed in Report COD-019-16 and any delegations be
advised of Council’s decision.
23
General Government Committee
Report to Council
For Council Meeting of October 11, 2016 Page 6
15.Flag Raising
Whereas Policy F105 provides for the raising of flag in the courtyard at the
Municipal administrative Centre;
And Whereas the policy, approved by Council, clearly states which flags shall not
be approved;
And Whereas the policy clearly states which flags may be approved by Council;
And where as the approval for Proclamations was recently delegated to the Mayor
for approval and action based on the criteria detailed in Policy F9 as approved by
Council;
And whereas requests are for flag raising and proclamations are often combined in
a single request;
And whereas scheduling of flag raising requests occasionally overlap;
Now therefore be it resolved that:
1.Section 2 b) of Policy F105 be amended to delegate the authority of approval
to the Mayor based on the criteria detailed in Section 2b); and
2.That Policy F105 be amended to provide the Mayor the discretion to limit the
timeframe that a flag may be displayed to accommodate possible request.
16.Financial Impacts of Residential Developments Related to the Draft
Official Plan
That Staff be directed to report to Council, prior to the October 24, 2016 Planning
and Development Committee meeting, on the financial impacts, both positive and
negative, of coterminous development taking place in the residential areas
identified in the Draft Official Plan.
24
Planning & Development Committee
Report to Council
Page 1
Report to Council Meeting of October 11, 2016
Subject: Planning & Development Committee Meeting of Monday, October 3, 2016
Recommendations:
1.Receive for Information
(a) 10.1 Minutes of St. Marys Cement Community Relations Committee
dated June 7, 2016
2.Peter Thorne Regarding a Request to Waive the 5% Cash-In-Lieu of
Parkland for a Consent Application
That the Municipality of Clarington pay a portion for the surveying cost for the
proposed trail and the creation of a new lot at 210 King Street West, Newcastle, to
a maximum of $2000.00, including HST.
3.Lisa Lyons, Town Clerk, The Corporation of the Town of Aurora –
Ontario Municipal Board (OMB) Reform Update
That the following Corporation of the Town of Aurora resolution, regarding the
Ontario Municipal Board (OMB) Reform Update, be endorsed by the Municipality of
Clarington:
1. That Report No. CS16-020, and the attached Municipal Summit OMB
Reform: Process & Powers Recommendations, be received; and
2. That Council endorse the recommendation contained in Attachment 1 to
Report No. CS16-020, being:
a) That the jurisdiction of the Ontario Municipal Board (OMB) be limited to
questions of law or process and, specifically, when considering appeals, that
the OMB be required to uphold any planning decision(s) of municipal
councils unless said decision(s) is contrary to the processes and rules set
out in legislation; and
25
Planning & Development Committee
Report to Council
For Council Meeting of October 11, 2016 Page 2
3. That a copy of the recommendation be sent to the Honourable Kathleen
Wynne, Premier of Ontario, the Honourable Bill Mauro, Minister of Municipal
Affairs, Mr. Patrick Brown, Leader of the Progressive Conservative Party,
Ms. Andrea Horwath, Leader of the New Democratic Party, and all Members
of Provincial Parliament in the Province of Ontario; and
4. That a copy of the recommendation be sent to the Association of
Municipalities of Ontario (AMO), all Ontario municipalities, and the York
Regional Chair for their consideration.
4.Applications by 2399263 Ontario Limited (Matanda Homes) for a
21-unit Draft Plan of Subdivision in Courtice
That Report PSD-056-16 be received;
That the proposed applications for Clarington Official Plan Amendment
(COPA2016-0002), Zoning By-law Amendment (ZBA2016-0013) and proposed
Draft Plan of Subdivision (S-C-2016-0002) submitted by 2399263 Ontario Limited
(Matanda Homes) continue to be processed including the preparation of a
subsequent report; and
That all interested parties listed in Report PSD-056-16 and any delegations be
advised of Council’s decision.
5.Implementation of the Courtice Main Street Secondary Plan – Draft
Zoning By-law
That Report PSD-057-16 be received;
That Staff consider the comments received at the Public Meeting in the further
processing of the Zoning By-law Amendment to implement the Courtice Main Street
Secondary Plan; and
That all interested parties listed in Report PSD-057-16 and any delegations be
advised of Council’s decision.
6.Delegation of Site Plan Approval Authority for Applications in the Oak
Ridges Moraine to the Manager of Development Review and Other
Administrative Improvements
That Report PSD-058-16 be received; and
That the amendment to Site Plan Control By-law 2010-139 contained in Attachment
1 to PSD-058-16, be approved.
26
Legal Services
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: Council
Date of Meeting: October 11, 2016
Report Number: LGL-006-16
File Number: Department File #L2030-06-17 By-law Number:
Report Subject: Clarington Museum and Archives Board
Recommendations:
1.1 That Report LGL-006-16 be received;
1.2 That Council pass the by-law attached to this Report (Attachment 6) to amend the
current Clarington Museum and Archives Board By-law No. 2012-093;
1.3 That staff be directed to explore the possibility of the Museum Board amalgamating with
the Library Board; and
1.4 That the Clarington Museum and Archives Board Members and the Clarington Library
Board be advised of Council’s decision.
27
Municipality of Clarington Page 2
Report LGL-006-16
Report Overview
This Report provides Council with options regarding possible governance and
operational changes to the Clarington Museum and Archives Board.
2. Background
2.1 The following resolution (#C-222-16 as amended by #C-223-16) was passed by
Council at its meeting on September 19, 2016:
That the minutes of the Clarington Museums and Archives Board, dated
July 5, 2016 and July 27, 2016, be received for information;
That the Clarington Museums and Archives Board members and staff be
directed to provide access to financial records up until August 31, 2016;
That Staff report back to Council regarding possible options of dealing with
the Clarington Museums and Archives Board including,
• dissolution;
• takeover by the Municipality of Clarington;
• any other recommendations by Staff; and
That the Financial records be opened to the internal auditor.
2.2 The Clarington Museums and Archives Board (the “Board”) is a municipal service
board that has been set up to control and manage museum and archive services
and activities in Clarington. It is a local board established under what is now
section 196 of the Municipal Act, 2001.
2.3 The Board in its current form was established in 2002 following a comprehensive
review undertaken by the Community Services Department of the cultural
services that were being offered by the Bowmanville Museum, Clarke Museum
and Archives, and the Visual Arts Centre of Clarington. Council established the
“Clarington Museum Transitional Board” to facilitate the merger of the
Bowmanville Museum Board and the Clarke Museum and Archives Board. The
transition board ultimately became what is now the Clarington Museum and
Archives Board. Report CSD-07-02 dated March 25, 2002 (Attachment No.1) and
an Addendum to that Report dated April 29, 2002 (Attachment No. 2) provide
additional background to the merger.
28
Municipality of Clarington
Report LGL-006-16 Page 3
2.4 In 2007, the Corporate Services Department undertook a review of the Board.
Report COD-02-07 dated January 22, 2007 (Attachment No. 3) and an
Addendum to that Report dated June 8, 2007 (Attachment No. 4) presented
Council with the option of either continuing to have the Board operate as a Board
of Management or be converted into an advisory board that operated as part of
the Municipality’s overall corporate organizational structure. Council opted to
keep the current Board structure with some changes to its governing by-law.
2.5 In December 2012, the then Executive Director of the Board appeared as a
delegation to Council and asked for an endorsement of a new governing by-
law. Council received the delegation and approved By-law No. 2012-093 through
resolution #C-374-12. The current powers and duties of the Board are set out in
this by-law (Attachment No. 5).
2.6 The resolution passed by Council on September 19, 2016 essentially requests
that Municipal staff provide an analysis of the museum’s governance and
operations, and provide Council with advice regarding possible changes to both
in order to improve service delivery.
2.7 Even though Council’s resolution is broad enough to suggest that all alternative
service delivery methods should be evaluated, this Report will only consider
direct (i.e. in-house) delivery of museum and archive services and delivery
through a municipal service board. It will focus on governance and operational
issues impacting both. Other possibilities including an independent not-for-profit
corporation (similar to the Visual Arts Centre) have not been considered.
2.8 This Report does not address Council’s request for access to the Board’s
financial records up until August 31, 2016 because, at the time of writing of this
Report, those records have not yet been reviewed. The Finance Department will
report separately to Council when such review has been completed.
2.9 Given Council’s requested turn-around time for this Report, no formal input has
been sought from the current Board or from any other stakeholders.
2.10 Nothing in this Report is intended to influence or in any way impact the Board’s
statutory requirements under the Labour Relations Act, 1995 in relation to the
recently certified union.
3. Discussion
3.1 As noted above, Council has reviewed the manner in which museum and archive
services are delivered to Clarington residents on several occasions. As with all
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Municipality of Clarington
Report LGL-006-16 Page 4
such reviews, the object is to determine the most appropriate way to deliver the
service.
3.2 The starting point for any current review of museum services in Ontario should be
the Ministry of Tourism, Culture and Sport’s “Standards for Community Museums
in Ontario” (the “Standards”). The Standards represent the Ministry’s view of
minimum requirements for the operation of a good community museum.
3.3 The principal goal of the Standards is to provide museums with a guide to good
practices, but they are also referenced in Ontario Regulation 877 which governs
the allocation of operating grants to Ontario's community museums. Eligibility for
a provincial Community Museum Operating Grant (“CMOG”) is contingent on
museums meeting the requirements in the Regulation as well as the Standards.
Governance
3.4 The Standards provide that “a community museum must be … governed by a
publicly accountable body” with “a written mandate, which may take the form of a
constitution with by-laws, an act, a municipal charter, etc. … that establishes its
legal, non-profit status and purpose, and its objectives.”
3.5 The Standards further provide that "[t]he governing body of a museum may be an
elected or appointed Board of Trustees or Directors, or a Management or
Advisory Board or Committee of municipal officials. Whatever its formation, it is
the legal entity that is accountable to the public and to the museum community
for the policy, financing and administration of the museum." The governing body
must be “solely responsible for the operation of the museum” and it “cannot have
a mandate that includes other municipal entities (e.g. libraries, tourist offices, or
recreation centres)”.
3.6 Given that the Province has provided the Board with CMOGs in 9 of the past 10
years, it is clear that the Ministry is satisfied that the Board meets the Standards.
The museum has received an annual CMOG of $25,161 every year since 2006
with the exception of 2012 when it received nothing due to non-compliance with
the Standards’ policy requirements.
Options
3.7 Having regard to the Standards, the following governance options should be
considered by Council:
(a) in-house delivery;
(b) merger with Library Board; and
30
Municipality of Clarington
Report LGL-006-16 Page 5
(c) status quo (maintain the current Board).
(a) In-House Delivery
3.8 Bringing museum services in-house to operate under the auspices of a Municipal
Department would not be in keeping with the Standards and would therefore
jeopardize the Municipality’s ability to obtain a CMOG. However, if the service is
overseen by a “committee … that advises council”, CMOG funding would still be
available.
3.9 There would be some benefits of bringing the service in-house, most notably
better financial controls and more direct links to existing in-house services such
as tourism. However, staff do not recommend a structural change that would
bring the service in-house. A committee of Council would effectively replicate the
existing Board’s structure but without some of its benefits – i.e. involvement of
Board members from different parts of the community with specific knowledge
and expertise; strong volunteer base; and more expeditious decisions. In the
opinion of staff, these losses would outweigh any benefits of moving the service
to an in-house committee.
3.10 Given the fact that there is currently no collective agreement for museum
employees and there are no similar positions or services within the Municipal
structure, the labour relations and financial impacts of bringing them in-house has
not been examined.
(b) Merger
3.11 A second governance restructuring option that Municipal staff have considered is
consolidation of the Board with the Clarington Library Board. It is important to
note that this option has only been discussed amongst Municipal staff. Neither
the Museum Board nor the Library Board has not been consulted or even made
aware of the discussion.
3.12 Libraries, museums and archives are natural partners for collaboration and
cooperation because they serve the same community in similar ways. They offer
universal access, support for life-long learning that enhances community
development, and act as gathering places for social interaction and engagement.
3.13 With respect to both operations and governance, there are many opportunities to
create synergies by linking these types of organizations. The internal operations
are remarkably similar. Parallels include the following:
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Municipality of Clarington
Report LGL-006-16 Page 6
•Collection development – acquire, store, preserve and offer a wide range
of materials for access by the public
•Public education - via special programs, unique displays, and individual
research assistance
•Technology – hardware & software to track collections and provide public
access; networks, pcs, wifi, and online resources to offer digital service;
resources to create unique digital content
•Governance - independently appointed boards that provide governance
and oversight while permitting operation at arm’s length from the
municipality
•Policy – similar policies (e.g. governance, personnel, collections, financial)
are enacted to ensure consistency, equity and transparency
•Staffing – transparent policies and procedures to meet legislated
requirements and operational needs with due consideration given to the
framework of collective agreements
•Legislation – observe requirements of provincial Acts such as
Occupational Health and Safety Act, Accessibility for Ontarians with
Disabilities Act, Employment Standards Act, Ontario Human Rights Code
and Municipal Freedom of Information and Protection of Privacy Act
•Provincial Grant Funding – the Ontario Ministry of Tourism, Culture and
Sport offers annual operating grants to both museums and libraries. The
Ministry’s qualifying requirements and mandated reports are very similar
for both agencies
•Key Performance Indicators – collect, collate and analyze a wide variety of
statistical data for monitoring and reporting purposes
•Financial accountability – bookkeeping software for day to day operations
and an annual audit to ensure accuracy and transparency
•Multi-branch – accustomed to operate multiple branches distributed across
a wide geographic area
•Tax Donations – tax donation receipts can be provided
3.14 One of the challenges in terms of this restructuring option is the risk of losing the
CMOGs. It may be possible to avoid the loss of grants through a board structure
that has cross-appointments to 2 separate but closely related boards. Other
municipalities in Ontario have done this in ways that have preserved the
provincial grant funding.
3.15 Even if the provincial grant money is lost because of a governance change, the
benefits of restructuring may outweigh the loss.
32
Municipality of Clarington
Report LGL-006-16 Page 7
3.16 Staff believe that, in the short term, the existing Board structure (i.e. the status
quo) can work well, however, the option of merging the Museum Board with the
Library Board should be considered as a possible long term solution.
(c) Status Quo
3.17 Staff feel that the existing governance structure can be improved. There are two
governance changes that should be made to By-Law No. 2012-093.
3.18 First, as a result of recent resignations, there currently are only 7 Board
members. In the opinion of staff, this is the appropriate number to have on the
Board. The current by-law permits a maximum of 12 members. The reduction
from 12 to 7 can be achieved by eliminating the reference to 1 member being a
representative of the Friends of the Museum (because it no longer exists) and by
reducing the number of members from each ward from 2 to 1.
3.19 Second, By-law No. 2012-093 should contain a provision that a member of
Council must sit on any finance committee or executive committee established by
the Board. Recent experience with this Board and other municipal service
boards suggests that Council members need to be made aware of all financial
risks (including those relating to human resource issues) given that the
Municipality is ultimately responsible for the finances of municipal service boards.
3.20 The specific language required to effect the changes described in section 3.17
and 3.18 above are set out in sections 1 and 2 of the draft by-law attached to this
Report (Attachment No. 6).
Operations
3.21 The Board’s operational policies meet the Ministry’s operational Standards (of
which there are many). However, that does not mean that operations cannot be
improved upon.
3.22 For several years, concerns regarding Museum operations (mostly related to
financial record keeping) have been identified. Over the past several months,
specific operational concerns have been identified through a review of Board
meeting minutes and discussions with current Board members and Board staff.
As a result of these concerns, senior Municipal staff (Director of Operations,
Director of Corporate Services, Treasurer, Municipal Solicitor and Municipal
Clerk) have met with Board members and Board staff, attended Board meetings,
reviewed Board policies, and reviewed some of the Board’s financial records.
33
Municipality of Clarington
Report LGL-006-16 Page 8
3.23 Staff’s recent review of the Board’s policies concluded that, generally speaking,
they are acceptable. They are not as wholesome as those of the Municipality,
but they do not need to be. The financial management policies are appropriate.
The specific policies dealing with expense and travel reimbursement are clear.
In the opinion of Municipal staff, any existing problems are not the result of poor
policies – the problem lies in how the policies are being interpreted and applied.
The recommended changes to the governing by-law described in sections 3.17
and 3.18 above are, in part, intended to address these issues.
3.24 One operational policy that Council may want to consider amending is in relation
to hiring. The current by-law empowers the Board to process and make all hiring
decisions. Consideration should be given to having Municipal participation (staff
and/or Council) in the process.
3.25 Staff do not recommend any changes to the operational provisions of By-law
2012-093 other than housekeeping amendments to codify the existing practices
regarding property maintenance and to clarify that meetings can be closed to the
public under specified conditions (sections 3 and 4 of the draft amending by-law).
4.Concurrence
4.1 The Director of Corporate Services, Director of Finance, Director of Operations,
Municipal Clerk, Director of Community Services and the Library CEO have
reviewed this Report and concur with the recommendations.
5.Conclusion
5.1 For reasons set out in this Report, staff recommend that Council pass by-law
attached to this Report (Attachment 6) to amend the current Clarington Museum
and Archives Board By-law No. 2012-093 and also recommend that direction be
given to further explore the possibility of a merger with the Clarington Library
Board.
6. Strategic Plan Application
6.1 The recommendations in this Report reflect and promote Strategic Priority 2 in
the Strategic Plan: Demonstrate good governance and value for the tax dollar.”
Specifically, they are in keeping with section 2.2 of the Plan which requires staff
34
Municipality of Clarington
Report LGL-006-16 Page 9
to “[i]nvestigate putting in place an ongoing evaluation process in which specific
services are identified and systematically reviewed to determine the most
effective and efficient way to provide them.”
Submitted by: Approved by:
Andrew C. Allison, B. Comm, LL.B Curry Clifford, MPA, CMO
Municipal Solicitor Interim CAO
Staff Contact: Andrew C. Allison, 905-623-3379 ext. 2013 or aallison@clarington.net
Attachments:
Attachment 1 – Report CSD-07-02 dated March 25, 2002
Attachment 2 – Addendum to Report CSD-07-02 dated April 29, 2002
Attachment 3 – Report COD-02-07 dated January 22, 2007
Attachment 4 – Addendum to Report COD-02-07 dated June 8, 2007
Attachment 5 – By-Law No. 2012-093
Attachment 6 – Draft Amending By-Law
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Clar-h"i 'itai_
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date ofMeeting: June 20, 2016
Report Number: CLD-024-16 Resolution Number:
File Number: C12.MU By-law Number:
Report Subject: Appointment to the Clarington Museums and Archives Board
Recommendations:
1. That Report CLD-024-16 be received;
2. That Grant Taullie Thompson be thanked for his contribution to the Clarington Museums
and Archives Board;
3. That the vote be conducted to appoint one citizen representative for a term ending
December 31, 2018 or until a successor is appointed, to the Clarington Museums and
Archives Board for the Municipality of Clarington, in accordance with the Appointments to
Boards and Committees Policy; and
4. That all interested parties listed in Report CLD-024-16 be advised of Council's decision.
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Municipality of Clarington
Report CLD-024-16 Page 2
Report Overview
This report is intended to provide background information, regarding a vacancy on the
Clarington Museums and Archives Board.
1 . Background
1 .1 Clarington Museums and Archives Board (CMAB)-.
The CMAB is a volunteer Municipal Service board established in 2001 by the Municipality
of Clarington Council to manage the Clarington museums and archives. Board members
are ultimately responsible to the Municipality of Clarington Council and are bound by
By-law 2012-093, which states that the composition shall be comprised of a maximum of
12 voting members comprised of, as reasonably as possible:
m 8 Public Representatives being two members from each ward;
1 member representative of the Friends of the Museum;
1 member representative of the Newcastle Village and District Historical Society;
and
2 appointed members of Council
Grant Taullie Thompson was appointed to the CMAB in April, 2015, as a Ward 4
representative for a term ending in December 31, 2018 or until a successor is appointed.
The Municipal Clerk's Department received his resignation on May 25, 2016. Following
Council's appointments in April 2015, all unsuccessful candidates were advised that their
applications would remain on file for consideration should a vacancy occur.
Accordingly, the Municipal Clerk's Department contacted previous applicants (and any
additional applications received since the appointments were made) to determine whether
they wish to put forward their name for consideration.
At the time of writing of this Report, the following applicants wish to be considered for
appointment to the Clarington Museums and Archives Board:
Darlene Rich (Ward 4)
James Hodge (Ward 3)
Applications have been circulated under separate cover as they contain personal
information.
Concurrence
Not Applicable
107
Municipality of Clarington
Report CLD-024-16 Rage 3
3e Conclusion
In order to fulfill the requirements of the Terms of Reference of the Clarington Museums
and Archives Board, it is recommended that one of the following be appointed to the
Clarington Museums and Archives Board, as the Ward 4 representative, for a term
ending December 31, 2018:
Darlene Rich
James Hodge
Strategic Plan Application
Not applicable.
Submitted by: r Reviewed by:
Anne Greentree UMnklin Wu,
Municipal Clerk Chief Administrative Officer
Staff Contact: Michelle Chambers, Committee Coordinator 905-623-3379 ext. 2106 or
mchambers@clarington.net
Attachments:
Attachment 1 - Museum and Archives Board Composition Matrix (Distributed Separately)
Attachment 2 - Confidential Applications (Distributed Separately)
The following is a list of the interested parties to be notified of Council's decision:
Darlene Rich
James Hodge
Michael Adams, Executive Director, Clarington Museums & Archives
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