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Home My WebLink About05/03/1999 (Special) , . THE MUNICIPALITY OF CLARINGTON Special General Purpose and Administration Committee May 3,1999 ROLL CALL Present Were: Also Present: . Minutes of a meeting of the Special General Purpose and Administration Committee held on Monday, May 3, 1999 at 1 :35 p.m., in the Council Chambers. Mayor D. Hamre Councillor J. Mutton Councillor M. Novak Councillor J. Rowe Councillor J. Schell Councillor C. Trim Councillor T. Young Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Fire Chief, M. Creighton Acting Director of Planning and Development, D. Crome Treasurer,~. ~arano Director of Public Works, S. Vokes Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Mayor Hamre chaired this portion of the meeting. REPORTS 1999 Current Budget . There were no disclosures of pecuniary interest stated for this meeting. Councillor Mutton chaired this portion of the meeting. Resolution #GPA-252-99 Moved by Councillor Trim, seconded by Councillor Schell THAT Report TR-23-99 be received for information; THAT the 1999 Current Budget which includes the Executive Summary and external budgets, be approved, with the non-controllable and priority #1 items identified on Attachment #2 to Repoft TR-23-99; THAT those items identified as priority #2 on Attachment #2 to Report TR-23-99 be considered; THAT the appropriate by-laws to levy the 1999 tax rates for Municipal, Region and Education purposes be recommended to Council for approval; and )10 Special G.P. & A. Minutes -2- May 3,1999 . 1999 CURRENT BUDGET CONT'D THAT Clarington Library Board, Visual Arts Centre and Museums be advised of Council's actions. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTIONS) OPENING REMARKS The Chair and the Treasurer provided opening remarks with respect to the 1999 Current Budget. Councillor Mutton stated that it is inevitable that the residents of the Municipality ofClarington will recognize their ftrst tax increase since 1992. Marie Marano provided an explanation of the attachments to Report TR-23-99. Clarington Library Board Craig Brown, Finance Chair, Clarington Library Board highlighted the increase in use which the Library is experiencing, outlined goals for 1999 and onward, and provided an explanation ofthe 1999 Current Budget request submitted by the Library Board. Resolution #GPA-253-99 Moved by Mayor Hamre, seconded by Councillor Rowe THAT the 1999 operating budget submitted by the Library Board including the non- controllable expenses, be approved. "CARRIED" . Resolution #GPA-254-99 Moved by Mayor Hamre, seconded by Councillor Schell THAT the Library Board's priority #1 items as detailed on Attachment #2 to Report TR-23-99 be approved. "CARRIED" Resolution #GPA-255-99 Moved by Councillor Young, seconded by Councillor Rowe THAT the Library Board's priority #2 items as detailed on Attachment #2 to Report TR-23-99 be approved. "MOTION LOST" Resolution #GPA-256-99 Moved by Councillor Rowe, seconded by Councillor Young THAT an amount of$25,396.00 be approved for the Library Board 1999 operating budget in order to provide for Sunday openings at the Bowmanville and Courtice branches. "MOTION LOST" . 317 Special G.P. & A. Minutes - 3 - May 3, 1999 . 1999 CURRENT BUDGET CONT'D Visual Arts Centre Bowmanville Museum Board . Chief Administrative Officer . Margaret Rogers, Curator and Michael Sullivan, Treasurer, Visual Arts Centre provided an overview of the 1999 operating budget. Resolution #GPA-257-99 Moved by Mayor Hamre, seconded by Councillor Rowe THAT the Visual Arts Centre 1999 operating budget be approved as submitted, realizing an increase of $5,869.00 over 1998. "CARRIED" Tim Tufts presented an overview of the 1999 operating budget submitted by the Bowmanville Museum. Mr. Tufts indicated that, since the document was prepared and submitted to the municipality, the board has realized that an additional increase of $7,300.00 is required in ordefto meet the museum's goals for 1999. He therefore requested that Council consider a budget request in the amount of $68,290.00 other than the $60,990.00 as shown in Report TR-23-99. Resolution #GPA-258-99 Moved by Mayor Hamre, seconded by Councillor Young THAT Committee recess for five minutes in order to allow the T feasurer to determine the tax impact which will be realized if the amended Bowmanville Museum budget request is approved. "CARRIED" The meeting reconvened at 3 :00 p.m. Resolution #GPA-259-99 Moved by Mayor Hamre, seconded by Councillor Novak THAT an increase of II % over the 1998 approved grant be approved for both the Bowmanville Museum and the Clarke Museum. "CARRIED" The Chief Administrative Officer provided an overview of the 1999 operating budget for his department. Resolution #GPA-260-99 Moved by Councillor Schell, seconded by Councillor Young THAT the 1999 operating budget as submitted by the Chief Administrative Officer, including both non-controllable items and priority # 1 items as identified on Attachment #2 to Report TR-23-99, be approved. "CARRIED" 31 8 Special G.P. & A. Minutes -4- May 3,1999 . 1999 CURRENT BUDGET CONT'D Municipal Clerk's Department The Municipal Clerk provided an overview of the 1999 operating budget submitted for her department. Resolution #GPA-26 1-99 Moved by Mayor Hamre, seconded by Councillor Trim THAT the 1999 operating budget as submitted by the Municipal Clerk, including items identified as non-controllable and priority # I, be approved. "CARRIED" Treasury Department The Treasurer provided an overview of the Finance and Unclassified Administration submissions ofthe 1999 operating budget. Resolution #GPA-262-99 Moved by Councillor Rowe, seconded by Councillor Schell THAT the Treasurer's portion of the 1999 operating budget, including items identified as non-controllable in Attachment #2 to Report TR-23-99, be approved. "CARRIED" Fire Department The Fire Chief provided an overview of the 1999 operating budget submitted for the Fire Department. . Resolution #GPA-263-99 Moved by Councillor Schell, seconded by Councillor Novak THAT the 1999 operating budget for the Fire Department, including non- controllable impact and priority #1 items, be approved. "CARRIED" Resolution #GPA-264-99 Moved by Councillor Young, seconded by Councillor Schell THAT the rural house numbering identified as a priority #2 item in the Fire Department's 1999 operating budget be approved. "MOTION LOST" . 319 Special G.P. & A. Minutes - 5- May 3, 1999 . 1999 CURRENT BUDGET CONT'D Public Works Department Community Services Department . Planning and Development Department . The Director of Public Works provided an overview of the Public Works 1999 operating budget. Resolution #GPA-265-99 Moved by Councillor Young, seconded by Councillor Schell THAT the 1999 operating budget submitted by the Public Works Department, including both non-controllable items and priority #f items, be approved. "CARRIED" Resolution #GPA-266-99 Moved by Mayor Hamre, seconded by Councillor Trim THAT $40,000.00 identified as priority #2 for snow clearing of sidewalks be approved, effective January 1, 2000. "CARRIED" The Director of Community Services provided an overview of the 1999 operating budget submission relating to his department. Resolution #GPA-267-99 Moved by Councillor Rowe, seconded by Councillor Schell THAT the 1999 operating budget submitted by the Community Services Department, including both non-controllable items and priority #1 items, be approved. "CARRIED" The Acting Director of Planning and Development provided an overview of the 1999 operating budget for the Planning and Development Department. Resolution #GPA-268-99 Moved by Councillor Novak, seconded by Councillor Trim THAT the 1999 operating budget submitted by the Planning and Development Department, including both non-controllable items and priority #1 items, be approved. "CARRIED" The foregoing Resolution #GPA-252-99 was then put to a vote and "CARRIED AS AMENDED". Mayor Hamre chaired this portion ofthe meeting. 320 -- Special G.P. & A. Minutes - 6- May 3,1999 . 1999 CURRENT BUDGET CONT'D ADJOURNMENT Resolution #GPA-269-99 Moved by Councillor Young, seconded by Councillor Schell THAT the meeting adjourned at 3 :50 p.m. "CARRIED" $dL~~ . . 321