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Home My WebLink About11/02/1998 THE MUNICIPALITY OF CLARINGTON . General Purpose and Administration Committee November 2, 1998 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 2, 1998 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor D. Hamre Councillor J. Mutton Councillor M. Novak Councillor J. Rowe Councillor J. Schell Councillor C. Trim Councillor T. Young Also Present: Acting Chief Administrative OffIcer, M. Marano Director of Community Services, J. Caruana Fire Chief, M. Creighton Director of Public Works, S. Vokes Director of Planning and Development, F. Wu Deputy Clerk, M. Knight . Mayor Hamre chaired this portion of the meeting. DISCLOSURE OF PECUNIARY INTEREST There were no disclosures of pecuniary interest. MINUTES Resolution #GPA-575-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on October 19, 1998, be approved. "CARRIED" DELEGATIONS (a) Don Pebbles, Cbair, Ad Hoc Committee, Clarington Public Library 62 Temperance Street, Bowmanville, LIC 3A8 - referred to his correspondence dated October 27, 1998, wherein he advised that the Committee reviewed three options: . look to rent a new site at the old location ofIGA; . build a new lihrary building; and . stay at the current location. . JJ . . . G.P. & A. Minutes -2- November 2, 1998 DELEGATIONS CONT'D Clarington Library Board He noted that, if the library stays at its present location, there are two options. The fIrst is to continue with the current lease expiring June 30, 2000, with a commitment to an option for renewal at no increase and basic rent for a further 5 years at a fIxed 5 year term, or the second option reduces the per square foot rent hy $1.75 provided that the next lease period he for a fIxed 5 year term commencing January 1, 1999. Resolution #GPA-576-98 Moved hy Councillor Young, seconded hy Councillor Rowe THAT the order ofthe agenda be altered to allow for consideration of the Clarington Public Library Board's request at this time. "CARRIED" Resolution #GPA-577-98 Moved by Councillor Mutton, seconded by Councillor Rowe WHEREAS the Clarington Public Library Board's investigation of their options with respect to the rental cost for the Newcastle Branch, concludes that there would not be any relief to the 1998 taxation year; and WHEREAS the Library Board will experience an increase in operating costs in 1998 relating to the flow through of property taxes; and WHEREAS the Library Board has expressed that their adjusted operating requirements for 1998 are an additional $45,000: NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington authorizes $45,000 for the 1998 hudget to be funded from the accumulated surplus. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-578-98 Moved by Councillor Young, seconded hy Councillor Schell THAT the foregoing Resolution #GPA-577-98 be amended by adding the following wording thereto: "and THAT the Clarington Public Library Board be requested to revisit the reduced rent option being offered." "CARRIED" The foregoing Resolution #GPA-577-98 was then put to a vote and "CARRIED AS AMENDED." ju2 . . . G.P. & A. Minutes - 3 - November 2, 1998 DELEGATIONS CONT'D PUBLIC MEETINGS Resolution #GPA-579-98 Moved by Councillor Schell, seconded by Councillor Novak THAT the Committee recess for 15 minutes. "CARRIED" The meeting reconvened at 10:40 a.m. Councillor Novak chaired this portion ofthe meeting. Pursuant to the Planning Act, the Council of the Municipality ofClarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following applications: (a) Clarington Official Plan Amendment - Part Lot 18, Concession 4, Former Township of Clarke - Walter and James Hale (h) Draft Plan of Subdivision Application - Part Lot 33, Concession 3, Former Township of Darlington - Kassinger Construction Ltd./Gearing Farms Ltd. The Deputy Clerk advised that public notices were sent by fIrst class mail on or before October 2, 1998, to all property owners within 120 metres of the subject properties in accordance with the latest municipal assessment record. In addition, notices were also posted on the sites prior to October 2, 1998. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. The Clerk's Department sent puhlic notice for the proposed plan of subdivision application by fIrst class mail on or before October 2, 1998, to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment records. In addition, notices were also posted on the sites prior to October 2, 1998. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. The Chairman armounced that the Director of Planning and Development would describe the purpose and effect of the proposed amendments, then the objectors would be heard, followed by the supporters and the applicant. (a) Report PD-127-98 - Walter and James Hale - Part Lot 18, Concession 4, former Township of Clarke - the purpose and effect of this application is to change the "Prime Agricultural Area" designation to permit the severance of a dwelling surplus to the farm operation. No one spoke in opposition to or in support of this application. Sam Cureatz, 104 James Street West, Newcastle, LIB IC6 - advised that the Regional Municipality of Durham and the Surveyor are working towards "fIne tuning" the application. He noted concurrence with the recommendations contained in Report PD-I27-98. )v) G.P. & A. Minutes - 4- November 2, 1998 . PUBLIC MEETINGS CONT'D (b) Report PD-128-98 - H. Kassinger Construction Ltd.lGearing Farms Ltd., Part of Lot 33, Concession 3, former Township of Darlington - the purpose and effect of this application is to permit the development of a draft plan of subdivision containing 16 single detached dwellings. Kathleen Hayes, 25 Mull Crescent, Courtice, LIE 2El - requested that the developer leave as many mature pine trees as possible on the property. Deborah Fountain, 23 Mull Crescent, Courtice, LIE 2El - requested that the mature pine trees along the lot lines be left on the property. No one spoke in support of the application. Paul Gearing, Gearing Farms Ltd" Box 12, R.R. #3, Bowmanville, LlC 3K4- advised that a tree preservation study and archeological study are being undertaken and that he will do everything in his power to keep as much tree cover along the property line as possible. PLANNING AND DEVELOPMENT DEPARTMENT Clarington OffIcial Plan Amendment Application Walter & James Hale D09.COPA.98.005 . . Resolution #GPA-580-98 Moved by Councillor Rowe, seconded by Councillor Mutton THAT Report PD-127-98 be received; THAT the application to amend the Clarington OffIcial Plan, as amended, submitted by Sam Cureatz on behalf of Walter and James Hale, be referred back to Staff for further processing and the preparation of a suhsequent report upon receipt and resolution of all outstanding issues and comments; and THAT Durham Regional Planning Department receive a copy of Report PD-127-98 and that all interested parties listed in Report PD-127-98 and any delegations he advised of Council's decision. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-58 1-98 Moved by Councillor Mutton, seconded by Councillor Schell THAT the foregoing Resolution #GPA-580-98 be amended by adding the following wording as a third paragraph: "THAT clarifIcation he requested from the Region of Durham on the need for a new well." "CARRIED" The foregoing Resolution #GPA-580-98 was then put to a vote and "CARRIED AS AMENDED". .Ju4 G.P. & A. Minutes - 5 - November 2, 1998 . PLANNING AND DEVELOPMENT DEPARTMENT CONT'D Resolution #GPA-582-98 Draft Plan of Suhdivision H. Kassinger Dl2.18T.98012 . Information Report on Bill 146 Farming and Food Production Act Committee of Adjustment October 15, 1998 D13.CO . Moved by Mayor Hamre, seconded by Councillor Trim THAT Report PD- J 28-98 be received; THAT the application for proposed Plan of Subdivision, submitted by D.G. Biddle and Associates Ltd. on behalf ofH. Kassinger Construction Ltd. and Gearing Farms Ltd., be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments, taking into consideration all of the comments received; THAT within 15 days of the Puhlic Meeting, the Commissioner of Planning for the Region of Durham he advised and provided by sworn declaration from the Clerk, the following: i) that the Municipality held a Public Meeting in accordance with Section 51 (21.1) of the Planning Act for the subject subdivision application; ii) a copy of the minutes of said meeting; iii) a copy of all written submissions received by the Municipality; iv) a list of all persons and public bodies, including their mailing addresses, which made oral submissions at the public meeting, or written submissions; and v) a copy of Report PD-128-98 and the Council decision. and; THAT all interested parties listed in Report PD-128-98 and any delegations he advised of Council's decision. "CARRIED" Resolution #GPA-583-98 Moved by Councillor Schell, seconded by Councillor Young THAT Report PD-129-98 be received for information. "CARRIED" Resolution #GPA-584-98 Moved by Councillor Mutton, seconded by Councillor Trim THAT Report PD-130-98 be received; THAT Council concur with the decisions of the Committee of Adjustment made on October 15, 1998, for Applications A98/043 to A98/047, inclusive; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for Applications A98/043 to A98/047, inclusive, in the event of an appeal. "CARRIED" Councillor Trim chaired this portion of the meeting. JI.;) G.P. & A. Minutes - 6- November 2, 1998 . CLERK'S DEPARTMENT Resolution #GPA-585-98 Animal Services Polices and Procedures Manual Animal Services Monthly Report August 1998 PI4.MO Animal Services Monthly Report Septemher ] 998 P14.MO . Moved by Councillor Schell, seconded by Councillor Mutton THAT Report CD-55-98 be received for information. "CARRIED" Resolution #GPA-586-98 Moved by Councillor Rowe, seconded hy Councillor Mutton THAT Report CD-56-98 he received for information; and THAT a copy of Report CD-56-98 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" Resolution #GPA-587-98 Moved by Councillor Mutton, seconded by Councillor Young THAT Report CD-57-98 be received for information; and THAT a copy of Report CD-57-98 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" Property Standards Resolution #GPA-588-98 Order Enforcement . Moved by Councillor Mutton, seconded by Councillor Schell THAT Report CD-58-98 be received; THAT the Municipal Law Enforcement Officers he authorized to undertake all necessary actions to clean up the property of Gust Holdings Inc. located on Simpson Avenue in Bowmanville; and THAT all costs associated with the cleanup be charged initially against Account Number lI00-9-X and subsequently levied against the property, to be deemed to be municipal real property taxes and collected in the same manner and with the same priorities as municipal real property taxes. '''CARRIED'' / JuO . . . G.P. & A. Minutes -7 - November 2, 1998 CLERKS DEPARTMENT CONT'D Ministry of Transportation Municipal Parking Tag Program Resolution #GP A-589-98 Moved by Councillor Young, seconded by Councillor Mutton THAT Report CD-59-98 be received; and THAT the by-law attached to Report CD-59-98 authorizing the Mayor and Clerk to execute the Government Authorized Requester Agreement be approved. "CARRIED" Resolution #GPA-590-98 Moved by Mayor Hamre, seconded by Councillor Young THAT the Clerk's Department, in conjunction with the Marketing and Tourism Department, prepare a flag design which would incorporate the municipal coat of arms and the municipal colours of yellow and hlue. "CARRIED" Councillor Mutton chaired this portion of the meeting. TREASURY DEPARTMENT Year 2000 Status Report FIRE DEPARTMENT Resolution #GPA-591-98 Moving by Councillor Schell, seconded by Councillor Novak THAT Report TR-81-98 be received; THAT the Year 2000 Committee report hack to Council once an action plan has been developed; THAT Council authorize the Treasurer to contract services on a one year basis, in the systems division to assist in Year 2000 installations/conversions including the geographic information systems implementation (G.I.S.); and THAT the funds required for year 2000 compliance, approximately $50,000 to $65,000 be approved from the Working Funds Reserve #2900- I-X. "CARRIED" There were no reports considered under this section of the agenda. COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. )ul G.P. & A. Minutes - 8- November 2, 1998 . PUBLIC WORKS DEPARTMENT There were no reports considered under this section of the agenda. ADMINISTRATION Mayor Hamre chaired this portion of the meeting. There were no reports considered under this section of the agenda. UNFINISHED BUSINESS Delegation of Don Pebbles OTHER BUSINESS Payments in Lieu . . The delegation of Don Pebbles was considered earlier in the meeting. Resolution #GPA-577-98, Page 2. Resolution #GPA-592-98 Moved by Councillor Mutton, seconded by Councillor Trim WHEREAS the Municipality of Clarington is concerned that if the proposed legislation to limit property tax for small business is applied to Payments in Lieu, it has the potential to affect all other property tax classes due to the commercial/industrial education P.LL. value that is included as a revenue source at the lower tier level; WHEREAS the purpose of the proposed legislation is to assist small businesses without affecting the residential tax payers; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington FORTHWITH requests the Province to exclude the Payments in Lieu from the provisions of capping under the proposed legislation; and THAT the Region of Durham and the Local M.P.P.s within the Region of Durham be advised of Council's decision, FORTHWITH. "CARRIED" Jud G.P. & A. Minutes ADJOURNMENT . . . -9 - November 2, 1998 Resolution #GPA-593-98 Moved hy Councillor Young, seconded hy Councillor Schell THAT the meeting adjourn at 11:40 a.m. "CARRIED" #~-#/~c#g~ MAYOR ~~LC>K 5u9