HomeMy WebLinkAbout09/19/2016Final
Council
Agenda
Date: September 19, 2016
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext.
2101 or by email at cfleming@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
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Municipality will be audio recording you and will make the recording public by publishing
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Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
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Copies of Reports are available at www.clarington.net
Council Agenda
Date: September 19, 2016
Time: 7:00 PM
Place: Council Chambers
Page 1
1 Call to Order
2 Moment of Reflection
3 Declaration of Interest
4 Announcements
5 Adoption of Minutes of Previous Meeting(s)
5.1 Minutes of a regular meeting of Council July 4, 2016 Page 5
6 Presentations
6.1 Spencer Holder – Certificate of Recognition for CHAMP Program
7 Delegations
There are no Delegations scheduled for this meeting.
8 Communications – Receive for Information
There are no Communications to be received for information.
9 Communications – Direction
9.1 Flag Raising Sawyer Arnold, Transgender Relations Director, PFLAG
Durham Region
(Motion to approve Raising of the
Trans Flag on November 1, 2016)
Page 28
Council Agenda
Date: September 19, 2016
Time: 7:00 PM
Place: Council Chambers
Page 2
10 Committee Reports
10.1 Advisory Committee Reports
10.1.1 Agricultural
Committee
Minutes
Minutes of the Agricultural Advisory Committee of
Clarington dated July 14, and August 25, 2016
Page 30
10.1.2 Museum and
Archives
Board Minutes
Minutes of the Clarington Museum and Archives Board
dated August 23, 2016 (Confidential Attachment
distributed under separate cover)
Page 37
10.2 General Government Committee Report of September 6, 2016 Page 40
10.3 Planning and Development Committee Report of September 12, 2016 Page 48
11 Staff Reports
12 Business Arising from Procedural Notice of Motion
13 Unfinished Business
13.1 CLD-024-16 Appointment to the Clarington Museum and Archives
Board (Tabled to Council by the General Government
Committee on September 6, 2016) (Confidential
Attachment distributed under separate cover)
Page 50
Council Agenda
Date: September 19, 2016
Time: 7:00 PM
Place: Council Chambers
Page 3
14 By-laws
14.1 2016-070 Being a By-law to exempt a certain portion of Registered
Plan 40M-2560 (Blocks 158, 159, 160, 161 and 162) from
Part Lot Control
14.2 2016-071 Being a By-law to exempt a certain portion of Registered
Plan (Bocks 156, 157, 163 and 164) from Part Lot Control
14.3 2016-072 Being a by-law to provide for the Tariff of Rates for 2015 to
2018, maintenance, management, regulation and control of
the cemeteries in the Municipality of Clarington (Item 9 of
the General Government Committee Report)
14.4 2016-073 Being a By-law to define and determine the duties and
responsibilities of the Chief Administrative Officer (Item
10 of the General Government Committee Report)
14.5 2016-074 Being a By-law to appoint Mr. Curry Clifford as the Interim
Chief Administrative Officer (Item 10 of the General
Government Committee Report)
14.6 2016-075 Being a By-law to amend By-law 2015-029, a by-law to
govern the proceedings of the Council of the municipality
of Clarington, its General Government Committee, its
Planning and Development Committee, and Special
Committees (Item 13 of the General Government
Committee Report) (Copy of By-law attached)
Page 53
15 Procedural Notices of Motion
16 Other Business
17 Confirming By-Law
18 Adjournment
Council
Minutes
July 4, 2016
- 1 -
Minutes of a regular meeting of Council held on July 4, 2016, at 7:00 PM, and
reconvening on July 6, 2016, at 2:00 PM, in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo
Staff Present: F. Wu, G. Acorn, A. Allison, T. Cannella, D. Crome, F. Horvath,
M. Marano, N. Taylor, G. Weir, A. Greentree, C. Fleming
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Woo led the meeting in a moment of reflection.
3 Declaration of Interest
There were no declarations of interest stated at this meeting.
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
Resolution #C-170-16
Moved by Councillor Neal, seconded by Councillor Woo
That the Rules of Procedure be suspended to permit the application of Marianne Tracey
to be considered for appointment to the Committee of Adjustment.
Carried
5 Adoption of Minutes of Previous Meeting
Resolution #C-171-16
Moved by Councillor Traill, seconded by Councillor Partner
That the minutes of a regular meeting of Council June 13, 2016, be approved.
Carried
6 Presentations
There were no Presentations scheduled for this meeting.
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July 4, 2016
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7 Delegations
Erin O’Toole MP, Durham, addressed Council concerning Staff Report #11.1 –
Report EGD-033-16 – Light Armoured Vehicle (LAV) Monument. MP O’Toole
provided an update on the Highway of Heroes LAV Monument Program in
Clarington and requested Council’s support in providing an exemption to the
Purchasing by-law to allow sole sourcing of the construction of the Monument.
MP O’Toole introduced Logan Caswell, LAV Monument Committee Member,
Tom Quigley and Colin Rowe, LAV Monument Committee Members and Veterans.
MP O’Toole indicated the LAV Monument Program has both a National
significance and a local element. He noted the Monument will be constructed at
Clarington Fields, due to its proximity to the Highway of Heroes, and will provide a
local point of reflection and serve as an ability to educate. He noted the LAV was
the iconic vehicle of the Canadian Armed Forces Mission in Afghanistan and the
Monument will reflect the modern remembrance of that mission. MP O’Toole
highlighted the Committee’s fundraising efforts and partnership support. MP
O’Toole stated the plan is to unveil the Monument on September 24, 2016 as the
finish line for Day 1 of the Wounded Warriors Canada Highway of Heroes Bike
Ride. He thanked Council for their support and leadership of the project, and
requested their indulgence in permitting the exemption to the by-law to keep the
project on time and on target.
Logan Caswell commented on the outpouring of support the project has received.
Resolution #C-172-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That the Order of the Agenda be altered to consider Staff Report 11.1 - Report
EGD-033-16 at this time.
Carried
11 Staff Reports
11.1 Report EGD-033-16 – Light Armoured Vehicle (LAV) Monument
Resolution #C-173-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report EGD-033-16 be received;
That funds amounting to Twenty thousand dollars ($20,000) comprised of $10,000 from
Engineering Parks Capital Reserve Fund and $10,000 from General Capital Reserve be
approved as the Municipality’s contribution to the construction of the LAV Monument;
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July 4, 2016
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That under the single source provision of the Municipality’s Purchasing By-Law, Council
grant staff the authority to negotiate an agreement with Halminen Homes in a form
acceptable to the Municipal Solicitor to construct an LAV monument at Clarington Fields
Park which will include the concrete pad, retaining walls, viewing area and landscaping
of the monument area;
That the Mayor and Municipal Clerk be authorized to execute the agreement with
Halminen Homes; and
That all interested parties listed in Report EGD-033-16 and any delegations be advised
of Council’s decision.
Carried
7 Delegations (cont’d)
Cameron Mountenay was called but was not in attendance.
Stan Zuly addressed Council concerning Item 33 of the General Government
Committee Report - Bond Head Park Expansion and Transportation
Improvements. Mr. Zuly stated that following extensive discussions with
Councillor Partner and Councillor Woo, a reasonable solution has been reached
and it will now not be necessary for him to speak at length or for other delegates
who have also requested to address Council this evening to speak. Mr. Zuly
stated that interested residents in attendance at the meeting would remain to hear
Council’s deliberations on the matter.
Resolution #C-174-16
Moved by Councillor Partner, seconded by Councillor Woo
That the Order of the Agenda be altered to consider Item 33 of the General Government
Committee Report at this time.
Carried
10 Committee Reports
10.2 General Government Committee Report of June 20, 2016
Item 33 – GG-181-16 Resolution Regarding Bond Head Park Expansion and
Transportation Improvements
Resolution #C-175-16
Moved by Councillor Partner, seconded by Councillor Woo
Whereas it is Clarington’s normal practice to obtain Council’s approval for a construction
project prior to proceeding with detailed design;
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July 4, 2016
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And whereas the Mill Street South area is unique in its design considerations;
And whereas the Municipality of Clarington must conduct business in an open manner
that is accountable and transparent;
Now therefore be it resolved that the Director of Engineering Services be authorized to
proceed with a detailed design of transportation improvements on the west side of
Mill Street south that include a 1.5 metre wide permeable path designed in special
consideration of a comprehensive tree preservation plan, prior to Council’s final
approval of the construction project;
That, once the specifics of the detailed design are available, Staff be directed to conduct
an on-site Public Information Centre (PIC) out in the field so that those details can be
provided with the public’s full knowledge and observation;
That the on-site PIC be conducted before a report is taken forward to Committee in
September;
That the Director of Engineering Services be directed to report back to the
September 26, 2016 General Government Committee meeting, with information that will
assist Council in making a decision on whether to proceed with the construction project
including input arising from the on-site PIC;
That the cost of the detailed design be authorized to be expended from Account #:
110-320330-83263-7401, with an approximate cost of $30,000;
That this does not preclude future consideration of the three (3) connectivity route
options originally presented in Report EGD-008-16; and
That all interested parties on file in the Engineering Services Department, and any
delegations, be advised of Council’s decision.
Carried on the following recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Councillor Neal √
Councillor Partner √
Councillor Traill √
Mayor Foster √
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July 4, 2016
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9 Communications - Direction
9.3 Stan Zuly – Report EGD-008-16 - Bond Head Park Expansion and Transportation
Improvements
Resolution #C-176-16
Moved by Councillor Woo, seconded by Councillor Partner
That the Order of the Agenda be altered to consider Correspondence item 9.3 at this
time; and
That Stan Zuly be advised of actions taken with respect to item 33 of the General
Government Committee Report.
Carried
7 Delegations (cont’d)
Kelly Ryan, Practice Leader, Buffett Taylor, advised Council that he was in
attendance to respond to any questions regarding Item 13.2 of Unfinished
Business - Report COD-015-16 – Provision of Employee Group Benefits.
Earlier in the meeting, Stan Zuly advised that Ann-Marie Harley would not be
addressing Council this evening.
Earlier in the meeting, Stan Zuly advised that David Walton-Ball would not be
addressing Council this evening.
Earlier in the meeting, Stan Zuly advised that David Pratt would not be addressing
Council this evening.
Earlier in the meeting, Stan Zuly advised that Jeanne Lise would not be
addressing Council this evening.
8 Communications – Receive for information
There were no Communications to be received for information.
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July 4, 2016
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9 Communications – Direction (cont’d)
Lawson Gay, President, Clarington Board of Trade and Office of Economic
Development – Pickering Airport Lands
Resolution #C-177-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Council of the Municipality of Clarington endorses the correspondence dated
June 15, 2016, from the Clarington Board of Trade and Office of Economic
Development, and endorses the Pickering Airport development as a strong and positive
move for Clarington and Durham business growth.
Carried
Mary Medeiros, Acting City Clerk, City of Oshawa – Electric Vehicle Production
for Oshawa G.M. Autoworkers
Resolution #C-178-16
Moved by Councillor Traill, seconded by Councillor Woo
That the Municipality of Clarington endorse the following resolution of the City of
Oshawa:
“W hereas thousands of men and women from Oshawa and surrounding areas
have proven over almost 100 years of automobile manufacturing in our City that
their skills and workmanship merit international Awards for Quality and
Productivity; and
Whereas a recent Economic Impact Study concluded that the Oshawa General
Motors operations sustain more than 30,000 jobs throughout the economy and
generate economic activity that brings in more than $1 billion in tax revenue to
federal and provincial governments each year; and,
Whereas workers in Oshawa assembly and feeder plant operations have
proven time and time again that they are capable of shifting production to new
methods and new vehicles while maintaining essential quality and productivity;
and,
Whereas, just one example of production workers proven capacity for change
was the shifting during war times to the production of vehicles and equipment
needed by our military; and,
Whereas workers fully understand on-going changes in direction for the
automotive industry, while also having proven their versatility to meet those new
directions;
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Be it resolved that Oshawa and area workers be the first considered to once
again prove their skills, willingness, and capacity to contribute to the economic
fortunes of General Motors of Canada Limited, our area communities, Ontario,
and Canada by assigning electric vehicle production to the Oshawa plants; and,
That this motion be forwarded to the Councils of the Regional Municipality of
Durham, Pickering, Ajax, Whitby, Clarington, Uxbridge, Brock and Scugog,
requesting their endorsation.”
Carried
Stan Zuly – Report EGD-008-16 - Bond Head Park Expansion and
Transportation Improvements
Correspondence Item 9.3 was considered earlier in the meeting.
Michael Hackenberger, Bowmanville Zoo – Request for Permission to Hang
Banners
Resolution #C-179-16
Moved by Councillor Traill, seconded by Councillor Woo
That the request from Michael Hackenberger, Bowmanville Zoo, to permit masts and
banners to be placed in the Municipal right-of-way along the frontage of his property be
approved, subject to the standards deemed reasonable by the Engineering Services
Department.
Carried as amended
(See following motion)
Resolution #C-180-16
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-179-16 be amended to add:
That Michael Hackenberger indemnify and hold the Municipality of Clarington harmless
for any and all claims arising from the installation of the banners and provide proof of
insurance in the amount of $2 million with the Municipality of Clarington as an additional
insured.
Carried
The foregoing Resolution #C-179-16 was then put to a vote and carried as amended.
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July 4, 2016
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10 Committee Reports (cont’d)
Advisory Committee Reports
10.1.1 Minutes of the Clarington Museum and Archives Board dated April 16, 2016
and June 8, 2016
10.1.2 Minutes of the Newcastle Memorial Arena Management Board dated April 12,
2016
10.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated June 14, 2016
10.1.4 Minutes of the Agricultural Advisory Committee of Clarington dated June 9,
2016
10.1.5 Minutes of the Clarington Heritage Committee dated June 21, 2016
Resolution #C-181-16
Moved by Councillor Neal, seconded by Councillor Hooper
That
10.1.1. Minutes of the Clarington Museum and Archives Board dated April 16, 2016
and June 8, 2016
10.1.2 Minutes of the Newcastle Memorial Arena Management Board dated April
12, 2016
10.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated June 14, 2016
10.1.4 Minutes of the Agricultural Advisory Committee of Clarington dated June 9,
2016
10.1.5 Minutes of the Clarington Heritage Committee dated June 21, 2016; and
be received for information.
Carried
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July 4, 2016
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General Government Committee Report of June 20, 2016 (cont’d)
Item 33 of the General Government Committee report was considered earlier in the
meeting.
Resolution #C-182-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That the recommendations contained in the General Government Committee Report of
June 20/22, 2016 be approved, on consent, with the exception of items #1(g), #5, #6,
#7, #18 - Sponsorship Application #S16-20 (Overdrive Race and Relay Series), #32,
and #33.
Carried
Item 1(g) - EGD-029-16 Pedestrian Safety at Vincent Massey Public School
Resolution #C-183-16
Moved by Councillor Traill, seconded by Councillor Woo
That Report EGD-029-16 be received for information.
Carried
Item 5 - John Higo, Autism Ontario Durham Region, Regarding the Ontario Autism
Program
Resolution #C-184-16
Moved by Councillor Cooke, seconded by Councillor Hooper
Whereas the Council of the Municipality of Clarington endorsed the resolution at the
General Government Committee meeting of June 20, 2016, requesting several
improvements to the Ontario Autism Program;
And Whereas the Province recently announced additional funding for the Ontario
Autism Program;
Now therefore be it resolved that the Municipality of Clarington support the Province’s
endeavour and advise the Province of this support.
Carried
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July 4, 2016
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Item 6 – Long Term Plan for the West Beach Waterfront
Resolution #C-185-16
Moved by Councillor Traill, seconded by Councillor Woo
That Report EGD-018-16 be received;
That Addendum to Report EGD-018-16 be received;
That the parking space immediately adjacent to 103 West Beach be removed and
replaced with a decorative landscape features; and that the remaining parking spaces
remain open; and
That all interested parties listed in Addendum to Report EGD-018-16 and any
delegations be advised of Council’s decision.
Carried on the following recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Traill √
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Councillor Neal √
Councillor Partner √
Mayor Foster √
Item 7 - Jeany Barrett Regarding a Newcastles of the World Update
Resolution #C-186-16
Moved by Councillor Neal, seconded by Councillor Partner
That the delegation of Jeany Barrett, regarding a Newcastles of the World Update, be
received with thanks.
Carried
Item 18 - 2016 Community Event Sponsorship Requests – Spring Intake
Sponsorship Applications #S16-19 and #S16-21 to #S16-29 were approved earlier in
the meeting.
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July 4, 2016
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Resolution #C-187-16
Moved by Councillor Neal, seconded by Councillor Traill
That Sponsorship Application #S-16-20 from the Overdrive Race and Relay be received
for information; and
That the Bowmanville Hospital Foundation be provided with a $1,000 sponsorship.
Part 1 Carried later in the meeting
Part 2 Withdrawn later in the meeting
(See following motions)
Resolution #C-188-16
Moved by Councillor Partner, seconded by Councillor Traill
That Council recess for five minutes.
Carried
The meeting reconvened at 8:27 PM.
Councillor Neal withdrew Part 2 of the foregoing Resolution #C-187-16.
The remaining Part 1 of the foregoing Resolution #C-187-16 was then put to a vote and
carried.
Item 32 - Resolution GG 307-16 Resolution Regarding Melodee Smart,
Administrative Assistant, Works Department, The Regional Municipality of
Durham – Durham/York Energy From Waste Project, 2015 Annual Ambient Air
Monitoring Report and 2016 Q1 (January – March) Ambient Air Monitoring Report
Resolution #C-189-16
Moved by Councillor Neal, seconded by Councillor Traill
Whereas the ambient air monitoring program for the Incinerator is scheduled to run for 3
years after commencement of operations;
And Whereas the 98th percentile daily average for small particulate matter (PM2.5)
since the commencement of incinerator operations, including the 2015 annual results
for the 98th percentile daily average PM2.5 concentrations, and the 2016 Q1 results,
show increased PM2.5 levels at the Rundle Road and Courtice Road monitoring
stations over the annual results for 2013 and 2014;
And Whereas the 98th percentile daily average PM2.5 concentrations for 2016 Q1
exceed the Ontario Ambient Air Quality Criteria (“AAQC”), however once averaged over
three years, there is no exceedance despite the foregoing results;
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And Whereas PM2.5 is harmful to human health;
Now Therefore Be It Resolved That the Municipality of Clarington write to the Minister of
the Environment and Climate Change and request that the Minister order that the
ambient air monitoring program be extended by two years.
Carried on the following recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Neal √
Councillor Partner √
Councillor Traill √
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Mayor Foster √
Special General Government Committee Report of June 27, 2016
Resolution #C-190-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the recommendation contained in the Special General Government Committee
Report of June 27, 2016 be approved, on consent.
Carried
Planning & Development Committee Report of June 27, 2016
Resolution #C-191-16
Moved by Councillor Woo, seconded by Councillor Traill
That the recommendations contained in the Planning & Development Committee Report
of June 27, 2016 be approved, on consent, with the exception of items #8, #9, and #10.
Carried
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July 4, 2016
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Item 8 - Options for Retaining an Air Quality Expert to Interpret Stack Test
Monitoring
Resolution #C-192-16
Moved by Councillor Woo, seconded by Councillor Partner
That Staff be directed to report back to Committee in November, 2016 on options for
retaining an air quality expert with expertise recognized in North America to assist
Council with interpreting the ambient air and stack test reports for the Energy From
Waste Facility.
Carried
Item 9 - Courtice Waterfront Land Acquisition
Item 10 - Appeal to the Ontario Municipal Board of a Decision of the Committee of
Adjustment of November 5, 2015
Resolution #C-193-16
Moved by Councillor Hooper, seconded by Councillor Partner
THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting
be closed for the purpose of discussing a matter that deals with a proposed or pending
acquisition or disposition of land by the municipality or local board and a matter that
deals with litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board.
Carried
The meeting reconvened in open session at 9:11 pm.
The Mayor advised that two items were discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001, as amended, and two resolutions were
passed to provide direction to staff.
11 Staff Reports (cont’d)
Report EGD-033-16 – Light Armoured Vehicle (LAV) Monument
Report EGD-033-16 was considered earlier in the meeting.
Report EGD-034-16 – Lambs Lane North End Options
Resolution #C-194-16
Moved by Councillor Hooper, seconded by Councillor Neal
That Report EGD-034-16 be received;
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That Council approve Option 2 contained within Report EGD-034-16 which is staff’s
recommendation for the construction of an improved turn around at the North end of
Lambs Lane; and
That all interested parties listed in Report EGD-034-16 and any delegations be advised
of Council’s decision.
Carried
Report PSD-053-16 – Rotosonic Borehole Alternate Locations, Clarington
Transformer Station
Resolution #C-195-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD-053-16 be received; and
That all interested parties listed in Report PSD-053-16 and any delegations be advised
of Council’s decision.
Tabled
(See following motion)
Resolution #C-196-16
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-195-16 be tabled until the end of the meeting.
Carried
Report CLD-025-16 – Appointment to the Committee of Adjustment
Resolution #C-197-16
Moved by Councillor Neal, seconded by Councillor Woo
That Report CLD-025-16 be received;
That the vote be conducted to appoint one citizen representative for a term ending
December 31, 2018 or until a successor is appointed, to the Committee of Adjustment
for the Municipality of Clarington, in accordance with the Appointments to Boards and
Committees Policy; and
That all interested parties listed in CLD-025-16 be advised of Council’s decision.
Carried
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The following appointment was made in accordance with the voting process outlined in
the Council Appointments to Boards and Committees Policy, for the Committee of
Adjustment for term ending December, 2018 or until a successor is appointed:
• Shelley E. Pohjola
12 Business Arising from Procedural Notice of Motion
There was no Business Arising from Procedural Notice of Motion considered under this
Section of the Agenda.
13 Unfinished Business
Resolution #GG-346-16 – Lisa and Stephen Smith – Exemption to Development
Charges By-law
Resolution #C-198-16
Moved by Councillor Partner, seconded by Councillor Traill
That the request from Lisa and Stephen Smith for an exemption to section 26 of the
Municipality’s Development Charges By-law 2015-35 (which requires payment of a
development charge for a garden suite) be denied;
That concurrent with the timing of the payment of development charges by Mr. and
Mrs. Smith, the Municipality loan Mr. and Mrs. Smith the amount of the development
charge payable under Development Charges By-law 2015-35;
That such loan be interest free and secured by an agreement in a form acceptable to
the Municipal Solicitor that will be registered against title to 3384 Concession Road 7;
That such loan be funded from the Unclassified Administration - Contingency Account;
That such loan be forgiven and the agreement be removed from title if the garden suite
is demolished or removed within the time period that Council authorizes its temporary
use; and
That the matter of a development charge exemption for garden suites be revisited
during the next review of the Municipality’s Development Charges By-law.
Carried
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Report COD-015-16 - Provision of Employee Group Benefits
Resolution #C-199-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Report COD-015-16 be received;
That Sun Life Financial be awarded the contract for the provision of Employee and
Dependent Life, Long Term Disability, Extended Health and Dental coverage for a five
(5) year term with a review at the conclusion for possible renewal of further terms
pending satisfactory service and acceptable conditions, provided that the Health and
Dental coverage can be limited to the end of the 16 month guarantee period;
That staff report back to General Government Committee on the renewal of the
extended health and dental benefits coverage with a recommendation on proceeding
under a Fully Insured Funding Arrangement or ASO, at a reasonable time prior to the
expiry of the 16 month term;
That the Purchasing Manager be authorized to negotiate with Chubb Insurance
Company of Canada, being the Municipality’s current provider of Accidental Death and
Dismemberment a renewal of the existing agreement. This agreement to be reviewed
at the conclusion for possible renewal of further terms pending satisfactory service and
acceptable conditions;
That the Purchasing Manager be authorized to execute administrative agreements as
required for the current and future renewals, subject to satisfactory service and
acceptable terms;
That the savings of approximately $550,000 be put into a reserve dedicated for future
ASO benefit administration; and
That all interested parties listed in Report COD-015-16 and any delegations be advised
of Council’s decision by the Purchasing Division.
Carried
Resolution #GG-394-16 - Report COD-017-16 – Lambs Lane Reconstruction
Resolution #C-200-16
Moved by Councillor Neal, seconded by Councillor Hooper
That Resolution #GG-394-16 - Report COD-017-16 – Lambs Lane Reconstruction be
lifted from the table.
Carried
20
Council
Minutes
July 4, 2016
- 17 -
Council now had the following resolution before them:
“That Report COD-017-16 be received;
That Nick Carchidi Excavating Limited Inc. with a total bid amount of $1,636,675.35 (net
H.S.T. Rebate), being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2016-10 be awarded the contract for road reconstruction
work on Lambs Lane as required by the Engineering Services Department;
That the funds required for this project in the amount of $2,072,500.00 (net HST
Rebate) including the Municipality’s construction costs of $585,578.46 (net HST
Rebate), the Region of Durham’s construction costs of $1,051,096.89 and other related
costs such as survey, design, contract administration, utilities relocations, materials
testing and contingencies of $435,824.65 (net HST Rebate) be drawn from the
following accounts:
Lambs Lane Reconstruction 110- 32-330-83445-7401 $ 805,000.00
Region of Durham’s Portion 100-00-000-00000-1010 $1,267,500.00
That all interested parties listed in Report COD-017-16 and any delegations be advised
of Council’s decision by the Purchasing Division.”
Carried
Confidential Report CAO-001-16 – Option Agreement for Future Purchase of
Community Park Land and Camp 30 Heritage Preservation
Resolution #C-201-16
Moved by Councillor Traill, seconded by Councillor Woo
That Confidential Report CAO-001-16 – Option Agreement for Future Purchase of
Community Park Land and Camp 30 Heritage Preservation be lifted from the table;
That Confidential Report CAO-001-16 be received; and
That the Option Agreement be approved and the Mayor and Clerk be authorized to
execute same.
Carried later in the meeting
(See following motions)
21
Council
Minutes
July 4, 2016
- 18 -
Resolution #C-202-16
Moved by Councillor Neal, seconded by Councillor Woo
THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting
be closed for the purpose of discussing a matter that deals with a proposed or pending
acquisition or disposition of land by the municipality or local board and a matter that
deals with advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
Carried
The meeting reconvened in open session at 10:16 PM.
The Mayor advised that one item was discussed in “closed” session in accordance with
Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were
passed.
The foregoing Resolution #C-201-16 was then put to a vote and carried on the following
recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Cooke √
Councillor Hooper √
Councillor Neal √
Councillor Partner √
Councillor Traill √
Councillor Woo √
Mayor Foster √
Resolution #C-203-16
Moved by Councillor Hooper, seconded by Councillor Partner
That the Order of the Agenda be altered to consider the By-laws at this time.
Carried
22
Council
Minutes
July 4, 2016
- 19 -
14 By-laws
Resolution #C-204-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-laws 2016-058 to 2016-067
14.1 2016-058 Being a By-law to amend By-law 2011-036, a by-law respecting the appointment
of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire
Safety Inspectors (Brendan Grigg) (Item 12 of the General Government
Committee Report)
14.2 2016-059 Being a By-law to amend By-law 2011-036, a by-law respecting the appointment
of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire
Safety Inspectors (Stephen Leca) (Item 12 of the General Government
Committee Report)
14.3 2016-060 Being a By-law to amend Fence Cost Sharing By-law 2011-045 (Item 20 of the
General Government Committee Report)
14.4 2016-061 Being a By-law to amend By-law 2014-059, being a By-law to Regulate Traffic
and Parking on Highways, Private Property and Municipal Property (Item 30 of
the General Government Committee Report)
14.5 2016-062 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (1613881 Ontario Inc.)
(Approved by Council June 15, 2015)
14.6 2016-063 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington [Lindvest Properties
(Clarington) Limited] (Approved by Council on June 2, 2014)
14.7 2016-064 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (Veltri and Son Ltd.)
(Approved by Council on May 24, 2016)
14.8 2016-065 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (W.E. Roth Construction
Limited) (Item 2 of the Planning & Development Committee Report)
23
Council
Minutes
July 4, 2016
- 20 -
14.9 2016-066 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (Lesle Gibson) (Item 3 of the
Planning & Development Committee Report);
14.10 2016-067 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (Dr. R.J.C.G. Inc.) (Approved
by Council on May 11, 2015); and
That the said by-laws be approved.
Carried
17 Confirming By-law
Resolution #C-205-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2016-068, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 4th day of July, 2016, with the exception of Item 13.5; and
That the said by-law be approved.
Carried
13 Unfinished Business (cont’d)
Confidential Legal Matter
Resolution #C-206-16
Moved by Councillor Cooke, seconded by Councillor Partner
THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting
be closed for the purpose of discussing a matter that deals with advice that is subject to
solicitor-client privilege, including communications necessary for that purpose.
Carried
The meeting reconvened in open session at 11:08 PM.
The Mayor advised that one item was discussed in “closed” session in accordance with
Section 239(2) of the Municipal Act, 2001, as amended, and one resolution was passed
on a procedural matter (to suspend the rules to extend the meeting end time by ten
minutes to 11:10 PM) and one resolution was passed to provide direction to an officer.
14 By-laws
The By-laws were considered earlier in the meeting.
24
Council
Minutes
July 4, 2016
- 21 -
17 Confirming By-Law
The Confirming By-law for Agenda items dealt with thus far was considered earlier in
the meeting.
Resolution #C-207-16
Moved by Councillor Partner, seconded by Councillor Traill
That the meeting recess at 11:14 PM until 2:00 PM on July 6, 2016.
Carried
The meeting reconvened at 2:00 PM on July 6, 2016 in the Council Chambers. All
members of Council were in attendance, except Councillor Neal. Also present were
F. Wu, D. Crome, A. Greentree, C. Fleming
Resolution #C-208-16
Moved by Councillor Woo, seconded by Councillor Traill
That the Order of the Agenda be altered to consider Resolution #C-195-16 (tabled
earlier in the meeting) at this time.
Carried
11 Staff Reports (cont’d)
Report PSD-053-16 – Rotosonic Borehole Alternate Locations, Clarington
Transformer Station
Councillor Cooke rescinded seconding Resolution #C-195-16.
Resolution #C-209-16
Moved by Councillor Woo, seconded by Councillor Partner
That Report PSD-053-16 – Rotosonic Borehole Alternate Locations, Clarington
Transformer Station be tabled until the September 12, 2016, Planning & Development
Committee meeting.
Carried
25
Council
Minutes
July 4, 2016
- 22 -
Resolution #C-210-16
Moved by Councillor Hooper, seconded by Councillor Cooke
THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting
be closed for the purpose of discussing a matter that deals with advice that is subject to
solicitor-client privilege, including communications necessary for that purpose.
Carried
Councillor Neal entered the meeting during the “closed” session.
The meeting reconvened in open session at 3:37 PM.
The Mayor advised that two items were discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001, as amended, and one resolution was
passed on a procedural matter and two resolutions were passed to provide direction to
an officer. The second item that was discussed in “closed” session was a matter that
deals with personal matters about an identifiable individual, including municipal or local
board employees.
Resolution #C-211-16
Moved by Councillor Traill, seconded by Councillor Neal
That Council recess for five minutes.
Carried
F. Wu, Chief Administrative Officer left the meeting.
The meeting reconvened at 3:48 PM.
15 Procedural Notices of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
16 Other Business
Resolution #C-212-16
Moved by Councillor Neal, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow for the introduction of a motion of
new business.
Carried
26
Council
Minutes
July 4, 2016
- 23 -
Resolution #C-213-16
Moved by Councillor Neal, seconded by Councillor Traill
That staff be directed to work with Hydro One to attempt to have Sydney Duggan to
have access to the 5 monitoring wells on the Hydro One site over the summer/fall of
2016.
Carried as amended
(See following motion)
Resolution #C-214-16
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-213-16 be amended to replace the words “work with”
with the words “send a written request to”.
Carried
The foregoing Resolution #C-213-16 was then put to a vote and carried as amended.
17 Confirming By-law
Resolution #C-215-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2016-069, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 6th day of July, 2016, in respect of the conclusion of the items on the July 4, 2016
Agenda; and
That the said by-law be approved.
Carried
18 Adjournment
Resolution #C-216-16
Moved by Councillor Partner, seconded by Councillor Cooke
That the meeting adjourn at 3:58 PM, July 6, 2016.
Carried
_____________________ __________________
Mayor Municipal Clerk
27
September 9 2016.
RE: Request for Proclamation for the Month of November 2016 and Flag Raising Ceremony
Thursday November 1st 2016 for the Month of November
Mayor, Councilors and Staff
For the next edition of Trans Day of Remembrance, PFLAG Canada Durham Region which
works within local and regional communities, invites the Municipalities of Durham Region to
individual make a meaningful gesture to combat Transphobia and discrimination based on
gender expression or identities.
A privileged moment to set up initiatives to fight against Transphobia, this theme month calls out
to the public and workers in all communities as well as those actively involved in civil society.
Legislators, governments, and municipal administrators are also invited to this large annual
gathering of forces.
We therefore request Municipalities to pass a resolution proclaiming the month on November as
Trans Awareness Month at its next meeting. With each year more and more municipal officials
in Canada are using this month to send out to their fellow citizens a message of acceptance,
openness, and hope.
The second effort we propose consists in raising the Trans Flag (Blue, Pink and White) Flag on
one of the municipality’s flagpoles November 1st– 30th 2016 with a flag raising ceremony on
Thursday November 1st 2016. Representing the Trans community in their victories and struggles
for equality. The flag flown by the city and municipalities’ shows acceptance for the Trans-
Identified community and acceptance towards the Human Rights of Ontario.
The third effort we propose consists in recognizing November 20 as Trans Day of
Remembrance. This day recognizes all transgender individuals who have been murdered or died
by suicide. PFLAG Durham Region and Oshawa Public Library are partnering to host an event
from 3-5pm on Sunday November 20th 2016.
Sincerely,
Sawyer Arnold
Transgender Relations Director
PFLAG Durham Region
--
Sawyer Arnold
Transitions Manager / Transgender Relations Director
They/Them Pronouns
28
Do you want to inspire change?
Join PFLAG Canada Durham Region's team of volunteers and help to make your community
more inclusive. Our volunteers are as diverse as the LGBTQ community we serve. CLICK
HERE for more details about becoming a volunteer with PFLAG Durham Region.
Sign up for our monthly e-newsletter to stay informed: http://eepurl.com/ikEoo
Help us help others: click here to donate today.
29
Agricultural Advisory Committee of Clarington July 14th, 2016
Agricultural Advisory Committee of Clarington Meeting
Thursday, July 14th, 2016
Members Present: Elgin Greenham Brenda Metcalf
Les Caswell Mary Ann Found
Don Rickard Jennifer Knox
John Cartwright Henry Zekveld
Eric Bowman Tom Barrie
Ted Watson
Regrets: Councillor Partner
Guests: Erin O’Toole, MP and Lisa Backus, Planning Services
Staff: Faye Langmaid, Planning Services
Brenda welcomed all to the meeting, with introductions.
Adoption of Agenda
016-17 Moved by Tom Barrie, seconded by John Cartwright
“That the Agenda for July 14 th 2016 be adopted”
Carried
Approval of Minutes
016-18 Moved by Jennifer Knox, seconded by Donald Rickard
“That the minutes of the June 9th, 2016 meeting be approved”
Carried
Draft Clarington Official Plan and 4 –Plan Review - Lisa Backus, Senior Planner
Lisa provided a details explanation of the draft Official Plan, how it relates to the existing
Official Plan. For example that natural heritage policies for the most part remain
unchanged but that mapping has drastically improved. The majority of the policy
changes affect the urban areas; however, that is very important to the agricultural
community as it means urban boundaries do not expand into agricultural areas.
30
Agricultural Advisory Committee of Clarington July 14th, 2016
Draft Official Plan-. Open House held on Thursday, June 28 well attended. Committee
comments and letter will be drafted, circulated and discussed at August meeting. Public
meeting is scheduled for September 12 in Council Chambers.
4-Plan Review –Open House held locally in Oshawa and Peterborough on June 23 and
28 respectively. Committee comments and letter will be drafted, circulated and
discussed at August meeting for submission by September deadline.
Business Arising
Farmer’s Parade of Lights, no news on a decision on the route, Faye will let Engineering
know that farmers and committee are in support of route change.
407 Issues: Fencing - MTO is open to considering page-wire over a significant length
(but not the entire length) of the highway to help maintain the rural character of the local
communities. Ron Albright continues to pursue this issue with MTO as they missed it
when tendering the contract, BBI is currently obligated to install chain-link along the
entire length. Change-orders will have to be issued to achieve this request and meet
Clarington’s concerns as expressed in out EA comments.
Dust issues for residents in Solina are a concern, it is recommended that they be
reported directly to Blackbird.
Farmgate sales for farmers along the detour routes have dropped significantly, for some
farmers it is very difficult even for their friends to figure out how to get to their home.
This is a major concern as it is impacting farm businesses and livelihoods.
Economic Development Strategy for the Region: In response to the workshop and
notifications that members had received it was determined that a resolution should be
developed.
016-19 Moved by Don Rickard, seconded by Tom Barrie
Whereas the Regional Municipality of Durham has retained consultants to assist in the
preparation of a new five-year Economic Development Strategy; and
Whereas Durham Region’s Agricultural Strategy Action Plan 2013-2018 has been a
guiding document and strategy for Durham Region’s Planning and Economic
Development Committee and Economic Development staff; and
Whereas the Economic Development Strategy is an opportunity to identify and explore
partnerships and collaboration with community groups to identify goals, objectives and
key priorities that support a strong local economy, and
Whereas agriculture is the #1 industry in Durham; and
Whereas agriculture is necessary for food security; and
31
Agricultural Advisory Committee of Clarington July 14th, 2016
Whereas some of Canada’s best agricultural land is in Durham, more particularly
immediately adjacent to the current urban boundaries and in the “whitebelt” areas;
Whereas the Region has developed a rural economic development focus on:
• Attracting, retaining and expanding agriculture and agri-food businesses
• Promoting outreach and education
• Maintaining a supportive policy environment; and
• Supporting an agricultural labour force
Now therefore, as part of the Economic Development Strategy it is requested that the
Region’s consultant be asked to build upon this foundation by exploring how the Region
can support agricultural businesses by:
• bringing broad band to rural areas;
• eliminating policy impediments that allow farms to grow and prosper;
• setting stringent guidelines for urban area expansion;
• seeking out funding to support innovation through technology on the farm;
• supporting stewardship programs and grants implemented by the conservation
authorities;
• exploring further tax reductions for farmland; and
• creating a supportive environment for agriculture across all sectors and
government agencies.
That this resolution be circulated to all the lower tier municipalities in Durham Region
and Durham Region.
CARRIED
Correspondence and Committee Reports
Greenbelt Foundation – e-mail circulated from Kathy MacPherson about the 10 year
accomplishments of Greenbelt Foundation with regard to publications, grants to
agriculture, training and education.
Durham Agriculture Advisory Committee – September 15th is the DAAC tour. There will
be tile drain installation and drone demonstrations. The event will be at the new Loa-
de-Mede (Werry) farm and new Schillings farm.
Durham Region Federation of Agriculture –Trailer has arrived and is being outfitted,
waiting on kiosks, training ambassadors to attend all events with trailer. August 14th, 5 -
8 at Forsyth Farms is corn roast and unveiling of new trailer, a fundraiser for farm safety
program.
Touch a Truck at GM Centre is August 19th the opportunity exists to showcase farm
machinery, looking for volunteers. Clarington Library, Courtice Branch is having a mini-
touch a truck on August 17th 1-3, Ross McMaster is bringing farm equipment.
32
Agricultural Advisory Committee of Clarington July 14th, 2016
Celebrate Agriculture Gala is scheduled for October 27th at Royal Ashburn, get
nominations in for the various awards.
Clarington Board of Trade – Membership renewal and new memberships are ahead of
previous years. Working on contract with Municipality for economic development,
discussion on whether a specific person dedicated to agricultural economic
development is needed and a resolution in support of CBOT would be appreciated.
New Business
Erin O’Toole – Appreciated the invitation and being able to hear the comments and
concerns of the committee. Enjoyed Lisa’s presentation on the Official Plan. Stays in
touch by reading the minutes. There are examples from other provinces where
agricultural community is being compensated for natural heritage protection and
stewardship.
Anaerobic Digester – next large project from the Region in the waste management
masterplan. There may be some synergies with agriculture the use of biosolids (rather
than spreading) and development of a Biogas Co-op. November meeting will focus on
compost and waste issues.
“did you know” – Faye will send some information on the E-maps gallery on the
Municipal website and also on the invasive species workshop.
Future Agendas
Kim Rudd MP will attend future meetings, when their schedule can accommodate.
October meeting will be changed to October 4th with Chief Weir will be in attendance.
Faye has requested tour of building and meeting with of the Police Building on bio-
security, livestock issues, etc.
Brenda Metcalf moved to Adjourn.
Next Meeting, August 25th, 7:30 p.m. Room 1C at Municipal Administrative Office
August meeting will have MPAC, Mike Poropo in attendance.
33
Agricultural Advisory Committee of Clarington August 25th, 2016
I:\^Department\LDO NEW FILING SYSTEM\Committees\AACC\Agricultural Committee Board\Draft Minutes_Agricultural Advisory
Committee of Clarington Meeting_25'08'16.docx
Agricultural Advisory Committee of Clarington Meeting
Thursday, Aug 25th, 2016
Members Present: Elgin Greenham Brenda Metcalf
Les Caswell Tim Sargent
Don Rickard Jennifer Knox
John Cartwright Henry Zekveld
Ted Watson
Regrets: Councillor Partner, Eric Bowman, Tom Barrie, MaryAnn Found
Guests: Mike Porporo, Mark Lindquist, Terry-Lynn Wright, MPAC
Staff: Faye Langmaid, Planning Services
Brenda welcomed all to the meeting, with introductions.
Adoption of Agenda
016-20 Moved by John Cartwright, seconded by Les Caswell
“That the Agenda for August 25th 2016 be adopted”
Carried
Approval of Minutes
016-21 Moved by Ted Watson, seconded by Donald Rickard
“That the minutes of the July 14th, 2016 meeting be approved”
Carried
Presentation:
Mike, Mark and Terry-Lynn provided an overview of how property assessments and in
particular how the farm assessments are calculated. MPAC investigates sales to
ensure they are sales of lands to a farmer. In addition Ministry of Finance
recommended that for farm sales, MPAC can use sales back to 2008 (6-8 years) unlike
residential. Mike demonstrated the information that can be found
at https://www.aboutmyproperty.ca/ it is highly recommended that when reviewing your
assessments that you take advantage of the tools and comparators provided. There is
a wealth of information that can be gleaned on the site and you can drill down on your
individual properties using your roll number(s), you can log in using your home farm and
then link the remainder of your assessments (if you are a multiple property owner).
34
Agricultural Advisory Committee of Clarington August 25th, 2016
I:\^Department\LDO NEW FILING SYSTEM\Committees\AACC\Agricultural Committee Board\Draft Minutes_Agricultural Advisory
Committee of Clarington Meeting_25'08'16.docx
Business Arising
Farmer’s Parade of Lights, Eric is working with DRPS and Region on alternate route.
407 Issues It was noted that we should have BBI back on a regular basis during the
construction to address issues, a 10-15 minute update from them would suffice, just to
address ongoing issue. CBOT has been involved in trying to work out signage for the
Country Path (a group of rural businesses, B + B’s and farm gate sales as the detours
have impacted their businesses.
016-22 Moved by Don Rickard, seconded by Henry Zekveld
Whereas the Clarington Board of Trade and Office of Economic Development has been
very supportive of the agricultural industry in Clarington; and
Whereas agriculture is the #1 industry in Clarington and Durham; and
Whereas agriculture is necessary for food security; and
Whereas Clarington has some of the best agricultural land in Canada, particularly
adjacent to the current urban boundaries, and in the "whitebelt" areas; and
Whereas the Agricultural Advisory Committee of Clarington provides advice to Council;
Therefore, the AACC commends the Clarington Board of Trade and Office of Economic
Development support of the agricultural sector including the
• development of the Clarington Farmer’s Market
• development of the Barn Door Directory;
• promotion of the agricultural sector in publications;
• appointment of an agricultural advisor to the CBOT Board
• having, to date , three successful agricultural summits for the agriculture and
agrifood industries in Clarington
• hosting a roundtable with the Minister of Agriculture
It is, in part because of this support that the Clarington Board of Trade were the
inaugural recipients of the Durham Farm Connections Spirit of Agriculture Award in
2014.
Carried
Correspondence and Committee Reports
Durham Agriculture Advisory Committee – September 15th is the DAAC tour. There will
be tile drain installation and drone demonstrations. The event will be at the new Loa-
de-Mede (Werry) farm and new Schillings farm.
35
Agricultural Advisory Committee of Clarington August 25th, 2016
I:\^Department\LDO NEW FILING SYSTEM\Committees\AACC\Agricultural Committee Board\Draft Minutes_Agricultural Advisory
Committee of Clarington Meeting_25'08'16.docx
Durham Region Federation of Agriculture –Trailer was unveiled on August 14th and is
booked the remainder of the summer/fall at various fairs and events. Farm Credit
Canada is providing additional funding for displays.
Touch a Truck at GM Centre is August 19th showcased farm machinery.
August 24th in Nestleton meeting with Kiersten Allore of Durham Region about farm
severances, about 40 farmers in attendance. Very good discussion. DFRA will be
submitting comments, no date has been scheduled for this item to go back to Regional
Council.
Upcoming DRFA events, October 19th is the Annual meeting; Brian Hancock is retiring
by the end of year and an event will be organized to honour him. Celebrate Agriculture
Gala is scheduled for October 27th at Royal Ashburn, get nominations in for the various
awards.
Clarington Board of Trade –Working on contract with Municipality for economic
development. Mayor’s annual address to CBOT is October 6th.
Erin O’Toole – Letter of appreciation for being able to attend last meeting and hear
committee comments on draft Official Plan.
New Business
“did you know” – Faye will send pdf of MPAC presentation. The property locator
information on the website that Mike demonstrated can be especially beneficial when
sorting out how your assessment has been calculated.
The committee will not be providing a display for Orono Fair. It was determined that
with the changes that have occurred in the ag building that the static display is no longer
necessary or the best way to communicate in that setting.
Future Agendas
Kim Rudd MP will attend future meetings, when her schedule can accommodate.
Faye has requested tour of building and meeting with of the Police Building on bio-
security, livestock issues, etc.
November meeting will focus on Anaerobic Digester – next large project from the Region
in the waste management masterplan. There may be some synergies with agriculture
the use of biosolids (rather than spreading) and development of a Biogas Co-op.
John Cartwright moved to Adjourn.
Next Meeting, Tuesday, October 4th, 7:30 p.m. Room 1C at Municipal Administrative
Office
Chief Weir will be in attendance on emergency planning with a particular focus on
preparedness for forest fires.
36
g
SPECIAL MEETING OF THE BOARD:
UNIONIZATION UPDATE
August 23, 2016
Sarah Jane Williams Heritage Centre
62 Temperance Street Bowmanville, Ontario
Present: B. Seto M. Adams (ED) W. Woo O. Casimiro
K. Warren S. Middleton S. Elhajjeh
Regrets: S. Cooke M. Morawetz J. Sturdy W. Woo
1.Call to Order:
B. Seto called the meeting to order at 7:08 p.m.
2.Unionization Update:
B. Seto reviewed motion from last special meeting July 27, 2016 as
follows:
Moved by: W. Woo Seconded by: S. Cooke
THAT: Municipal Staff and Legal Counsel, Hicks Morley, be requested to
To illuminate Clarington and its heritage through lasting and meaningful experiences with artifacts, exhibitions
and programmes that inspires future generations and enlivens our community
37
meet with the Executive Director, and thereafter provide advice to the
Clarington Museum Board respecting the implications of the Union
Certification and the appropriate steps to be taken going forward; and
THAT: any documentation provided to the Museum Board respecting such
matters be provided to Municipal Council and the Municipal Clerk.
MOTION CARRIED 7:36 pm July 27, 2016.
M. Adams read report (see Attachment) prepared by Michael S. Smyth of
Hicks Morley Hamilton Stewart Storie LLP, Toronto (approved legal
consultant for the unionization processes) after a 40 minute conference call that
took part between M. Adams, M. Smyth (labour counsel), A. Allison
(municipal legal counsel) and HR representative from the Municipality.
Two key points in the report:
1) A collective agreement must be negotiated which will require a team.
2) Board needs to create a mandate for the negotiating team to follow.
M. Adams has started to investigate collective agreements. He is referencing
the Municipality’s Library one as it is most similar to the museum situation.
Further discussion followed on what negotiations might look like. Anticipated
negotiating team: M. Adams, ED., and H. Ridge, Curator, for the Museum;
Municipality HR representative (union experience preferred); Legal Counsel
when needed (due to cost, limited to meetings deemed essential; to participate
in discussions after Labour meetings & at regular meetings of the team).
Discussion followed on payment of legal fees that will be forthcoming.
Moved by: S. Middleton Seconded by: S. Elhajjeh
THAT: Board directs ED M. Adams to send a request to council for
reimbursement for legal fees incurred towards unionization.
MOTION CARRIED
Further discussion on related concerns.
38
Moved by: K. Warren Seconded by: S. Elhajjeh
THAT: Negotiating team will consist of M. Adams, ED, H. Ridge, Curator,
Municipality HR Representative, and M. Smyth, Legal Counsel.
MOTION CARRIED
B. Seto asked about the timeline anticipated. M. Adams stated that the CUPE
representative is presently on vacation as are some others, but the negotiation
meeting will most likely take place this fall in September. M. Adams has been
asked to propose some dates when the members of the negotiating team will be
available.
For the first meeting, it was decided that M. Smyth (labour counsel) will not
be asked to attend as part of the team, but will be included for the discussions
following.
Further discussion regarding mandate and creating it.
Moved by: S. Middleton Seconded by: K. Warren
THAT: The whole board will work as a committee to create the unionization
mandate.
MOTION CARRIED
Motion to Adjourn by K. Warren 8:20 pm.
39
General Government Committee
Report to Council
Page 1
Report to Council Meeting of September 19, 2016
Subject: General Government Committee Meeting of Tuesday, September 6, 2016
Recommendations:
1.Receive for Information
(a) 8.1 Minutes of Tyrone Community Centre dated June 5, 2016
(b) 8.2 Minutes of the Newcastle Community Hall Board dated
May 17, 2016
(c) 8.3 Minutes of the Ganaraska Region Conservation Authority
dated June 16, 2016
(d) 8.4 Minutes of the Central Lake Ontario Conservation Authority
dated June 21, 2016
(e) 8.6 Melodee Smart, Administrative Assistant, Works Department,
The Regional Municipality of Durham – Durham/York Energy
Centre REVISED Ambient Air Monitoring 2016, 1st Quarterly
Report (January to March 2016) and March and April 2016
Complaint and Inquiry Logs
(f) 8.7 Debbie Shields, City Clerk, City of Pickering – Notice of
Motion Regarding Residential Tax Relief to Eligible Low
Income Seniors and Low Income Disabled Persons
(g) 8.8 Laura Vaillancourt, OP Executive Director – 24th World
Operalia Competition with Placido Domingo and Marco
Parisotto
(h) 8.9 Kathryn Shaver, Vice-President, APM Engagement and Site
Selection, Nuclear Waste Management Organization –
Implementing Adaptive Phased Management 2017 to 2021
(i) 8.10 Ontario 150 Program – Ontario 150: Apply for Funding
(j) 8.11 Melodee Smart, Administrative Assistant, Works Department,
The Regional Municipality of Durham – Durham/York Energy
Centre Ambient Air Monitoring 2016, 2nd Quarterly Report
(April to June 2016)
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General Government Committee
Report to Council
For Council Meeting of September 19, 2016 Page 2
(k) 8.12 Alexander Harras, Manager of Legislative Services/Deputy
Clerk, Town of Ajax – Ontario Council of Agencies Servicing
Immigrants “For All” Campaign
(l) 9.5 Mary Medeiros, Acting City Clerk, The Corporation of the City
of Oshawa – Seniors Protection and Care
(m) EGD-035-16 Report on Building Permit Activity for April, May, and June
2016
(n) COD-018-16 Contract Awards During Council Recess
2.Sheila Hall, Executive Director, Clarington Board of Trade, Regarding
an Economic Development Update
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Development Update, be received with thanks.
3.Janet Lange, Janet Lange Art and Design, Regarding the Chalk It Up
Festival
That the delegation of Janet Lange, Janet Lange Art and Design, regarding the
Chalk It Up Festival, be received with thanks.
4.Minutes of the Clarington Museums and Archives Board dated July 5,
2016 and July 27, 2016
That the minutes of the Clarington Museums and Archives Board, dated
July 5, 2016 and July 27, 2016, be received for information;
That the Clarington Museums and Archives Board members and staff be directed to
provide access to financial records up until August 31, 2016; and
That Staff report back to the Council meeting of September 19, 2016 regarding
possible options of dealing with the Clarington Museums and Archives Board,
including:
•Dissolution;
•Takeover by the Municipality of Clarington; and
•Any other recommendations by Staff, opening the financial records to the
internal auditor.
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General Government Committee
Report to Council
For Council Meeting of September 19, 2016 Page 3
5. Lion Jim Rohrbach, PDG, MD “A” Centennial Coordinator, Lions
International –Request for Flag Raising for the 100th Anniversary of
Service to Humanity
That raising of the Lions Club International flag on a date to be determined in 2017,
be approved.
6. Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The
Regional Municipality of Durham – Provincial Update of the Long Term
Affordable Housing Strategy and Bill 204 – Promoting Affordable
Housing Act
That the following Regional Municipality of Durham resolution, regarding Ontario
Climate Change Action Plan, be endorsed by the Municipality of Clarington:
That the Minister of Municipal Affairs & Housing be advised of the following
recommendations in regard to the implementation of the update to the
provincial Long-Term Affordable Housing Strategy and Bill 204 – Promoting
Affordable Housing Act, 2016:
A) That since there is no sustainable funding commitment to invest in
the repair and regeneration of the existing housing supply or to
support new construction, the Province be requested to provide
ongoing long-term funding to ensure sustainability of the social
housing portfolio;
B) That the exemption of second units in new homes from
Development Charges (DCs) be voluntary given that DCs are the
only fiscal tool available to municipalities to recover growth-related
capital costs;
C) That the development of regulations and requirements for
inclusionary zoning and municipal planning and finance system
changes be developed in consultation with municipalities;
D) That the following key issues and risks specific to “inclusionary
zoning”, detailed in section 9 of Report #2016-J-23, be endorsed
as Durham Region’s response to the Environmental Bill of Rights
Environmental Registry posting (EBR Posting 012-7616) for
Schedule 4 of Bill 204 – Promoting Affordable Housing Act, 2016
– on inclusionary zoning;
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General Government Committee
Report to Council
For Council Meeting of September 19, 2016 Page 4
• A balance between municipal autonomy and Provincial
direction is essential to the provision of inclusionary zoning;
• The Province should not prescribe the mandatory enactment of
a by-law for inclusionary zoning by municipalities;
• Minimum standards for inclusionary zoning should be
established by the Province to ensure consistency;
• The Province should establish processes and calculations,
where appropriate, that can be applied at a localized scale to
ensure that implementation and monitoring is undertaken in a
consistent manner;
• The Region supports the Provincial position that no one, other
than the Minister, may appeal specified decisions, by-laws and
conditions relating to policies that authorize inclusionary zoning
to the Ontario Municipal Board;
• Municipalities should be responsible for determining which
measures and/or incentives they may offer to support the
provision of affordable housing units through inclusionary
zoning;
• Municipalities should be permitted to request the payment of
funds to municipalities in lieu of the provision of affordable
housing units, provided those funds are used towards the
provision of affordable housing elsewhere within that
municipality, and municipalities should also be permitted to
authorize the construction of affordable housing units on off-
site land;
• Program targets, inclusion rates and “affordable units” should
be determined by the municipality based on housing priorities
already identified in local housing and homelessness plans (i.e.
At Home in Durham);
• The Province should consider reviewing the Provincial Policy
Statement (PPS) definition of “affordable” housing to include a
deeper “core need” threshold for both ownership and rental
housing; and
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General Government Committee
Report to Council
For Council Meeting of September 19, 2016 Page 5
• The Province should consider a role for service managers in
the delivery and/or monitoring of inclusionary zoning for
affordable housing units. These considerations should be
made without mandating new unfunded responsibilities to the
Region;
E) That the Province amend the Municipal Act, regarding Municipal
Capital Facilities, so as to require each level of municipal
government to directly consider such requests for exemptions
rather than allow either level to have the power to exempt
selected properties from upper-tier and lower-tier fees,
development charges and property
F) That given that the Housing Services Act, 2011 (HSA) already
contains safeguards for housing providers, who have recourse to
Regional Council, judicial review and the Ontario Ombudsman,
the Province defer regulation changes regarding service manager
decisions until it has completed its legislatively required review of
the enforcement provisions in the HSA to determine if they are
reasonable or if the current provision requiring a review process
should be struck from the HSA;
G) That in the long-term, consideration be given to eliminating
service level standards in favour of measuring service managers’
performance in relation to progress under their local housing and
homelessness plans;
H) That the Province be encouraged to continue to modernize the
current patchwork of social housing and affordable housing in
consultation with service managers, including issues such as
declining federal funding and end of operating agreement
obligations for service managers who are required to provide
legislated service level standards; and
I) That a copy of Commissioners’ Report #2016-J-23 be forwarded
to the Minister of Municipal Affairs and Housing and the area
municipalities.
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General Government Committee
Report to Council
For Council Meeting of September 19, 2016 Page 6
7. Derrick McKay, President and Founder, Overdrive Race & Relay Series
– Request for Permission to Fly a CF-18 Hornet Over Canadian Tire
Motorsport Park
That the request from Derrick McKay, Overdrive Race & Relay Series, to approve
the fly over of a CF-18 Hornet at Canadian Motorsport Park on October 30, 2016,
be denied.
8. Jillene Bellchamber-Glazier, County Clerk, Corporation of the County of
Perth – Ontario Climate Change Action Plan
That the following Corporation of the County of Perth resolution, regarding Ontario
Climate Change Action Plan, be endorsed by the Municipality of Clarington:
Whereas, the Ontario Provincial Government recently released a five-year
Climate Change Action Plan for 2016-2020 which includes a strategy for
reducing greenhouse gases and moving to a low-carbon economy;
And Whereas, the Ministry of Energy has identified the need for a balanced
mix of clean energy sources, including natural gas, to meet the demand for
electricity;
And Whereas the Premier has acknowledged by her remarks at the 2015
OGRA/ROMA conference that “limited access to natural gas is acting as a
barrier to growth in too many rural municipalities’;
And Whereas, the identified actions in the province’s Climate Change Action
Plan include a “cap” to limit emissions from natural gas distribution;
And Whereas, Southwestern Ontario is one of Ontario and Canada’s most
productive agricultural regions;
And Whereas, the production of affordable food from rural Ontario benefits
all Ontarians;
And Whereas, access to reliable, affordable energy, including natural gas, is
vital for the Ontario agri-food sector and rural communities;
And Whereas, the availability of natural gas is recognized in Ontario as a key
component to economic development growth and retention;
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General Government Committee
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For Council Meeting of September 19, 2016 Page 7
And Whereas, municipal governments adopt policies to support the
protection, preservation, enhancement and improvement of the natural
environment;
Now, Therefore, Be It Resolved That the County of Perth requests:
1. That the Ontario government commit to consultations with rural
Ontario municipalities, residents, and businesses regarding the
design and implementation of the government’s Climate Change
Action Plan; and
2. That the Premier remain committed to a provincial government that
puts a rural lens on its decision-making, and ensure the expansion of
natural gas to rural municipalities within the Climate Change Action
Plan; and
3. That the Ontario government outline in detail how it will financially
assist rural Ontario municipalities, residents, and businesses in order
to transition to meet provincial targets for reducing greenhouse gases;
4. And That this resolution be provided to the Honourable Kathleen
Wynne, Premier of Ontario, the Honourable Glen Murray, Minister of
Environment and Climate Change, the Honourable Jeff Leal, Minister
of Agriculture, Food and Rural Affairs, the Honourable Glenn
Thibeault, Minister of Energy, Mr. Randy Pettapiece, MPP Perth-
Wellington, the Association of Municipalities of Ontario, the Rural
Ontario Municipalities Association, the Western Ontario Warden’s
Caucus and all Ontario municipalities.
9. Revision Cemetery Tariff of Rates
That Report OPD-007-16 be received; and
That the revised Schedule A, Cemeteries – Tariff of Rates (Attachment #1; #2; #3
and #4 to Report OPD-007-16), be approved.
10. Job Description and Appointment of Interim Chief Administrative Officer
That Report CLD-026-16 be received;
That the amending By-law, attached to Report CLD-026-16 as Attachment 1, being
a bylaw to establish the position and to define the duties and responsibilities of the
Chief Administrative Officer, be approved;
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General Government Committee
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For Council Meeting of September 19, 2016 Page 8
That the By-law, attached to Report CLD-026-16 as Attachment 2, being a by-law
to appoint Mr. Curry Clifford as the Interim Chief Administrative Officer, be
approved; and
That all interested parties listed in Report CLD-026-16 and any delegations be
advised of Council's decision by the Department.
11.Appointment to the Newcastle Arena Board
That Report CLD-027-16 be received;
That Gord Blaker be thanked for his contribution to the Newcastle Arena Board;
That the Municipal Clerk’s Department be directed to re-advertise for the vacancy
on the Newcastle Arena Board; and
That all interested parties listed in Report CLD-027-16 and any delegations be
advised of Council's decision.
12.Municipal Household Hazardous Waste Facility
That Clarington Council ask the Region of Durham to table the matter of the
location of a new Household Hazardous Waste site in Clarington until the next
Regional Committee of the Whole meeting.
13.Procedural By-law Amendment - Electronic Devices
That the procedural by-law be amended such that portable electronic devices be
permitted in Council chambers, provided that Councillors shall not email, BBM, or
text each other during meetings, nor use the phone portion of the device while
Council in in session.
14.Monarch Butterfly Pledge Program
That the Mayor sign the Mayor Monarch Butterfly pledge program; and
That the matter be referred to the Samuel Wilmot Nature Area Management
Advisory Committee.
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Planning & Development Committee
Report to Council
Page 1
Report to Council Meeting of September 19, 2016
Subject: Planning & Development Committee Meeting of Monday, September 12, 2016
Recommendations:
1.Receive for Information
(a) 9.1 Nicole Wellsbury, Municipal Clerk, Township of Scugog –
Proposed Changes to the Greenbelt Plans
(b) 10.2 Carolyn Langley, Clerk, West Lincoln Township – Mandatory
Municipal Consent for Future Renewable Energy Projects
2.Public Meeting
Draft Official Plan Amendment No. 107
Clarington Official Plan Review
That Report PSD-054-16 be received;
That the draft Official Plan Amendment No. 107 continue to be reviewed by staff in
consideration of the public comments provided at the public meeting and the written
submissions; and
That all interested parties listed in Report PSD-054-16 and any delegations, be
advised of the Planning and Development Committee meeting on October 24, 2016
to consider the recommended Official Plan Amendment No. 107 to implement the
Clarington Official Plan Review.
3.Tree Protection and Planning Applications in Urban Areas
That Report PSD-055-16 be received for information; and
That all interested parties listed in Report PSD-055-16 and any delegations be
advised of Council’s decision.
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Planning & Development Committee
Report to Council
For Council Meeting of September 19, 2016 Page 2
4. Update on Rotosonic Borehole at Clarington Transformer
Station – Request to Alter Location
That Report PSD-053-16 be received; and
That all interested parties listed in Report PSD-053-16 and any delegations be
advised of Council's decision.
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Clar-h"i 'itai_
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date ofMeeting: June 20, 2016
Report Number: CLD-024-16 Resolution Number:
File Number: C12.MU By-law Number:
Report Subject: Appointment to the Clarington Museums and Archives Board
Recommendations:
1. That Report CLD-024-16 be received;
2. That Grant Taullie Thompson be thanked for his contribution to the Clarington Museums
and Archives Board;
3. That the vote be conducted to appoint one citizen representative for a term ending
December 31, 2018 or until a successor is appointed, to the Clarington Museums and
Archives Board for the Municipality of Clarington, in accordance with the Appointments to
Boards and Committees Policy; and
4. That all interested parties listed in Report CLD-024-16 be advised of Council's decision.
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Municipality of Clarington
Report CLD-024-16 Page 2
Report Overview
This report is intended to provide background information, regarding a vacancy on the
Clarington Museums and Archives Board.
1 . Background
1 .1 Clarington Museums and Archives Board (CMAB)-.
The CMAB is a volunteer Municipal Service board established in 2001 by the Municipality
of Clarington Council to manage the Clarington museums and archives. Board members
are ultimately responsible to the Municipality of Clarington Council and are bound by
By-law 2012-093, which states that the composition shall be comprised of a maximum of
12 voting members comprised of, as reasonably as possible:
m 8 Public Representatives being two members from each ward;
1 member representative of the Friends of the Museum;
1 member representative of the Newcastle Village and District Historical Society;
and
2 appointed members of Council
Grant Taullie Thompson was appointed to the CMAB in April, 2015, as a Ward 4
representative for a term ending in December 31, 2018 or until a successor is appointed.
The Municipal Clerk's Department received his resignation on May 25, 2016. Following
Council's appointments in April 2015, all unsuccessful candidates were advised that their
applications would remain on file for consideration should a vacancy occur.
Accordingly, the Municipal Clerk's Department contacted previous applicants (and any
additional applications received since the appointments were made) to determine whether
they wish to put forward their name for consideration.
At the time of writing of this Report, the following applicants wish to be considered for
appointment to the Clarington Museums and Archives Board:
Darlene Rich (Ward 4)
James Hodge (Ward 3)
Applications have been circulated under separate cover as they contain personal
information.
Concurrence
Not Applicable
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Municipality of Clarington
Report CLD-024-16 Rage 3
3e Conclusion
In order to fulfill the requirements of the Terms of Reference of the Clarington Museums
and Archives Board, it is recommended that one of the following be appointed to the
Clarington Museums and Archives Board, as the Ward 4 representative, for a term
ending December 31, 2018:
Darlene Rich
James Hodge
Strategic Plan Application
Not applicable.
Submitted by: r Reviewed by:
Anne Greentree UMnklin Wu,
Municipal Clerk Chief Administrative Officer
Staff Contact: Michelle Chambers, Committee Coordinator 905-623-3379 ext. 2106 or
mchambers@clarington.net
Attachments:
Attachment 1 - Museum and Archives Board Composition Matrix (Distributed Separately)
Attachment 2 - Confidential Applications (Distributed Separately)
The following is a list of the interested parties to be notified of Council's decision:
Darlene Rich
James Hodge
Michael Adams, Executive Director, Clarington Museums & Archives
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The Corporation of the Municipality of Clarington
By-law 2016-075
Being a by-law to amend By-law 2015-029, a by-law to
govern the proceedings of the Council of the municipality of
Clarington, its General Government Committee, its Planning
and Development Committee, and Special Committees.
Whereas the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By-law 2015-029, to permit the use of communication devices by
Members of Committee/Council in the Council Chambers during meetings with certain
conditions.
Now therefore the Council of the Municipality of Clarington enacts as follows:
1.That By-law 2015-029 be amended by deleting section 4.10 and replacing it with
the following section:
4.10 Portable Electronic Devices
4.10.1 The use of portable electronic devices by Members of Council and
Committee during Council and Committee meetings shall be
permitted provided the Member is not using the portable electronic
device to phone, email, BBM, or text while the meeting is in
session.
4.10.2 The use of portable electronic devices, such as cellular phones,
blackberrys, audible pagers or other similar communication device
may only be permitted to be used by persons in the gallery and
staff while the meeting is in session.
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4.10.3 Despite Subsections 4.10.1 and 4.10.2, the use of any portable
electronic device may be prohibited by the Chair, if, in the Chair’s
opinion, the device is interfering with any video or audio broadcast
of the meeting or is otherwise causing a disturbance.
4.10.4 Subsections 4.10.1 and 4.10.2 do not apply during a Meeting
recess.
2.That this by-law shall come into full force and effect upon its passage.
Passed in Open Council this 19th day of September, 2016.
_____________________________
Adrian Foster, Mayor
_____________________________
C. Anne Greentree, Municipal Clerk
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