The URL can be used to link to this page

Home My WebLink About02/28/2005 '- l;lfll-i!Jgton DATE: MONDAY, FEBRUARY 28,2005 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS PRAYERS ROLL CALL DISCLOSURES OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a meeting of Council held on February 14, 2005 DEVELOPMENT CHARGES HEARING a) Edmond Vanhaverbeke, President, Syvann Developments Limited "" PRESENTATIONS DELEGATION a) Brenda Jeffs - Provincial Review of the Distribution and Sale of Alcohol Beverages COMMUNICATIONS Receive for Information I - 1 Norma Cote, Secretary, Fun Bunch Entertainment Committee - Canada Day Parade at Wilmot Creek 1-2 Township of Scugog - Public Meeting to Amend the Scugog Official Plan Amendment NO.8 and Zoning By-law 75-80 I - 3 Ron Hooper, Chairman, Board of Management, Bowmanville Business Centre- Power Outages in 2004 in Downtown Bowmanville I - 4 Kathryn Vinson, the Rotary Club of Courtice - 2004 Gala Fundraiser ~ I - 5 Minutes of the Durham Nuclear Health Committee Meeting CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET. BOWMANVILLE. ONTARIO L1C 3A6 T (905) 623-3379 Council Agenda - 2 - February 28, 2005 ...... 1-6 1-7 1-8 1- 9 1- 10 Minutes of the Clarington Hwy. 407 Community Advisory Committee Meeting Minutes of the Clarington Traffic Management Advisory Committee Meeting Minutes of the Central Lake Ontario Conservation Authority Meeting Minutes of the Clarington Accessibility Advisory Committee Meeting Association of Municipalities of Ontario - Recommendations to Bill 136, the Places to Grow Act I - 11 Association of Municipalities of Ontario - AMO and Provincial Ministers under the Memorandum of Understanding (MOU) I - 12 Craig Burch, Director of Education, Durham District School Board - 2004 Annual Report I - 13 Cathy Abraham, Trustee - Municipality of Clarington, Kawartha Pine Ridge District School Board - Cultural Exchange Opportunities for Students 1-14 Delbert Shewfelt, Mayor, Town of Goderich - 52nd OSUM Conference & Trade Show ...... I - 15 Mayor David Miller, City of Toronto - Canadian Great Lakes and S1. Lawrence River Meeting 1- 16 Debbie Leroux, Deputy Clerk, Township of Uxbridge - Extension to the Deadline for the Oak Ridges Moraine Conformity Requirement I - 17 Pat Madill, Regional Clerk, Regional Municipality of Durham - Source Water Protection from the Implementation Expert Advisory Panel and the Technical Expert Advisory Panel 1- 18 Pat Madill, Regional Clerk, Regional Municipality of Durham - Nuclear Waste Management Organization Document Entitled "Understanding the Choices - The Future Management of Canada's Used Nuclear Fuel" I - 19 Dan Remollino, MTO Project Manager, Ministry of Transportation and Doug Allingham, Consultant Project Manager - Environmental Assessment (EA) Terms of Reference (ToR) for 407 East ...... Council Agenda - 3 - February 28, 2005 ....... Correspondence For Direction o - 1 George Daniels, Community Services Coordinator, Canadian Red Cross, Region of Durham - Red Cross Month o - 2 Brian Duffey - Resignation from the Clarington Accessibility Advisory Committee 0-3 Garth Gilpin, Secretary-Treasurer and General Manager, Bowmanville Business Centre - Street closings for 2005 for Maple Festival & All That Jazz, Fabulous Fifties Festival, August Midnight Madness, Apples Festival and Craft Sale, and Moonlight Magic Evening D - 4 Paul Rowan, Parade Co-coordinator, Tyrone Spirit Day Steering Committee - Parade 0-5 Heather Highet, Chair, Sci-Tech Ontario - Youth Science Festival Month o - 6 Jo-Anne Cerovich, Area Co-ordinator, Clarington, March Door to Door Fundraising Campaign, Kidney Foundation of Canada - Kidney Health Month D - 7 Barb Hiff, Executive Director, Distress Centre Durham - Distress Centre Durham Wish List """" o - 8 K. Elizabeth Fulton, CAO/Clerk, County of Frontenac - Employment Standards Act 2000, as amended (ESA) 0-9 Robert Prowse, Town Clerk, Town of Richmond Hill - Greater Toronto Area Pooling 0- 10 Association of Municipalities of Ontario - CAN/OCNA Newspaper Stewards Special In-kind Blue Box Contribution D - 11 Clerk, County of Oxford - Tsunami Crisis MOTION NOTICE OF MOTION REPORTS 1. General Purpose and Administration Committee Report of February 21,2005 2. Report CLD-008-05 - Waste Management of Canada Corporation 3rd Lease Amending Agreement ....... '-' '-' "- Council Agenda UNFINISHED BUSINESS OTHER BUSINESS 1. Regional Update 2. Boards and Committees Update BY-LAWS BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT - 4 - February 28, 2005 CLa!i&lon Minutes of a regular meeting of Council held on February 14, 2005, at 7:00 p.m., in the Council Chambers. Councillor Schell led the meeting in prayer. ROLL CALL Present Were: Also Present: Council Meeting Minutes February 14, 2005 Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Solicitor, D. Hefferon Divisional Chief of Emergency & Fire Services, B. Hesson Director of Operations, F. Horvath Director of Corporate Services, M. Marano Administrative Assistant to the Clerk, C. Tennisco Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #C-071-05 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the minutes of a regular meeting of Council held on January 31, 2005, be approved. .CARRIED" Council Meeting Minutes -2- February 14, 2005 Resolution #C-072-05 Moved by Councillor Trim, seconded by Councillor Schell THAT the minutes of a Special meeting of Council held on February 2, 2005, be approved. "CARRIED" Mayor Mutton welcomed John O'Toole, MPP, Durham, to the Council meeting. PRESENTATION Mayor Mutton announced a new award, the "Leadership and Courage Award" which has been created to acknowledge actions above and beyond the call of duty. Mayor Mutton, along with John O'Toole, MPP, Durham, presented the award to Bill Hesson, Divisional Chief of Emergency & Fire Services, for his quick and outstanding actions at the Caledon Propane scene, November 9, 2004. DELEGATION a) Michelle Hicks, International Aid Cooperation Organization, a Canadian charity, which openly accepts and respects all religions seeking peace and cooperation, requested a letter of support and financial funding for the "IACO Tsunami Relief'. The funding will assist with rebuilding 20 kindergarten classrooms. The organization has a long history of achievements around the world. PRESENTATION Roger Anderson, Regional Chair, Regional Municipality of Durham, provided Council with his annual update. ,Mr. Anderson highlighted the following events of 2004 and the challenges ahead for 2005: Events in 2004 . The New Deal progressed along with the GST exemption and the first allocations of the Provincial gax tax; . Signing of the protocol between AMO and the Province to ensure municipalities are consulted; . Discussion papers, draft legislation topics ranged from accessibility issues, water protection, the Greenbelt "Places to Grow", along with infrastructure funding, planning reform and long term care legislation; . Nuclear Waste Management Organization to be tracked closely to determine the future of used nuclear fuel now stored in the community; Council Meeting Minutes -3- February 14, 2005 PRESENTATION . Waste management progressed with new addition to the blue box recycling and the implementation of a Durham-only kitchen waste composting with a new indoor composting facility to be completed in 2006; . Official Plan amendments put the region in compliance with the Oak Ridges Moraine Act and pressed ahead with the Regional Official Plan Review . The November 2004 the Caledon propane explosion in Bowmanville launched a tremendous joint response from the Clarington Fire Department, the Regional Police, the Durham Emergency Measures Office and other partners with speed, coordination and cooperation successfully in a crisis; . 2004 capped off with Attorney General's announcement of new court house to be completed in the winter 2008; no later than spring of 2009; and . The Business Case and success of Regional Transit was the highest profile and intense project of 2004 and was passed at Regional Council which required a triple majority. Transit is a key comment for federal funding from both levels of government. Challenges of 2005 . 2005 will create a service plan to move into the future and pursuing federal and provincial funding; . Regional road rehabilitation in Clarington consisted of Regional Road 20 at Mosport Road, realignment and signalization at Bloor Street and Townline Road and new signals were installed at Bloor Street and Prestonvale Road and King Street and Roenigk Drive. In 2005 over 1 million dollars of road reconstruction at Waverly Road/Baseline Road intersection and 1.4 million dollars for the CPR overpass on Courtice Road will commence. . The Region will update and add infrastructure to deal with waste products by the construction of the Courtice Water Pollution Control Plant and improvements to the Duffins Creek Plant to increase biosolids incineration; . Face the challenges with cost increases for long term care and health and social services programs . The Minister of the Environment approved the terms of Reference for the Environmental Assessment for the 407 Extension; . Durham will be a "Region on the Move" with Regional administrative staff relocating to the new headquarters, construction at Hillsdale Estates in Oshawa and Lakeview Manor in Beaverton; and . Fairview Lodge in Whitby is the first of Durham Long Term Care facilities to receive national accreditation by the Canadian Council; Roger Anderson concluded his presentation with the announcement of the upcoming energy savings forum to be held on February 17, 2005 with the Durham Manufacturers Association and UOIT at the Campus, the 2005 Global Traders Awards on April 14, 2005 at the Deer Creek Golf and Country Club in Ajax, and the sponsoring of a rural tourism conference "Beyond the City Lights" on April 19, 2005 at the Scugog Community Centre. -4- Council Meeting Minutes February 14, 2005 DELEGATION b) Mark Hendrikx, Santa Claus Parade Committee requested Council's approval to host the first annual Newcastle Santa Clause Parade on November 27,2005 starting at 5:30 p.m. and to commence the parade with a fireworks display. COMMUNICATIONS Resolution #C-073-05 Moved by Councillor Ping Ie, seconded by Councillor Trim THAT the communications to be received for information be approved as per the agenda, with the exception of Items I - 2, I - 10, and I - 20. I - 1 T03.GE 1-3 M02.GE 1-4 P17.GE 1-5 A01.KA 1- 6 A01.KA 1-7 A01.GA 1- 8 A01.CE "CARRIED" Gary Polonsky, President, University of Ontario, expressing support of Regional Transit. Mr. Polonsky states that in terms of economic benefits, environmental responsibility and access to education opportunities, an integrated public transit system is the key for Durham Region. Marnie Salon ius, Fundraising Coordinator, Canadian Cancer Society, advising of the upcoming Cops for Cancer 2005 "Shave a Head", along with a "Try-A-Tri" mini-triathlon event to raise awareness and funds for the Canadian Cancer Society. Robert Wallington, Corporate Planning and Development, Durham Regional Police Service providing a copy of the 2005 - 2007 Business Plan outlining the allocation of resources according to community needs based on the framework of Communication, Administration, Response and Employee support (CARE). Minutes of the Kawartha Conservation meeting dated January 19, 2005. Minutes of the Kawartha Conservation meeting dated January 27,2005. Minutes of the Ganaraska Region Conservation Authority meeting dated December 9, 2004. Minutes of the Central Lake Ontario Conservation Authority meeting dated January 18, 2005. Council Meeting Minutes -5- February 14, 2005 COMMUNICATIONS 1-9 C06.AN I - 11 E05.GR 1- 12 E05.GR 1-13 E05.VE 1-14 T05.HI 1- 15 S08.GE 1-16 A01.AM Minutes of the Clarington Animal Advisory Committee meeting dated January 12, 2005. John O'Toole, MPP, Durham, submitting a copy of the Town of Caledon's resolution regarding Bill 135 - The Greenbelt Act (October 2004 Draft Plan). John O'Toole, MPP, Durham, submitting a copy of correspondence received from the Honourable John Gerretsen, Minister of Municipal Affairs and Housing regarding the designation of Orono in the proposed Greenbelt legislation. Jim MacDougall, Manager, Market Management, Compliance Office, Ontario Energy Board, submitting a copy of correspondence to Michael Angemeer, CEO, Veridian Connections, regarding the resolution of the Municipality of Clarington - power outages in Bowmanville. Mr. MacDougall advises Veridian Connections is complying with the Distribution System Code (DSC) and it's Conditions of Service (CoS) to resolve the power quality issues. The Compliance Office is interested in the results of any investigation undertaken to address the reliability of service and frequency of power outage concerns and requests this update by May 1, 2005. Gemma Connolly, Ministry of the Environment, providing a copy of the Approval Order and the amended Ministry of Transportation 407 East Environmental Assessment (EA) Terms of Reference, approved by the Ministry of the Environment on January 17, 2005. Stephen Kay, Chair and Lynda Hessey, Executive Director, District Health Council, advising Council that on January 17, 2005 the Honourable George Smitherman, Minister of Health and Long-Term Care, announced the closing of the 16 District Health Councils as of March 31, 2005. Beginning April 2005, the Local Health Integration Networks (LHINs) will become the principal organizations responsible for local and regional health system planning. Roger Anderson, President, Association of Municipalities of Ontario, submitting a copy of correspondence to the Honourable Greg Sorbara, Minister of Finance, recommending that the CRF Committee re-enter discussions with provincial officials on an advisory basis in order to ensure that provincial officials are made aware of the potential municipal impacts of any new funding models that the government is considering. -6- Council Meeting Minutes February 14, 2005 COMMUNICATIONS 1- 17 A01.FE 1- 18 C10.MO 1- 19 C10.MO 1-21 E05.GE Federation of Canadian Municipalities reaffirming its commitment to the New Deal to bridge the fiscal gap between the resources of municipal governments and their growing responsibilities, so they can work as partners in meeting the problems affecting cities and communities. Pat Madill, Regional Clerk, Regional Municipality of Durham, advising that at a meeting held on January 19, 2005 their Council passed the following resolution regarding the Canadian Nuclear Health Committee: "THAT the Canadian Nuclear Safety Commission (CNSC) be requested to provide the Durham Region Health Department with a grant sufficient to cover the costs relating to research, publication and dissemination of the 2005 edition of Radiation and Health in Durham Region; and THAT the President of CNSC, Durham's MPs, Ajax, Clarington and Pickering Councils, and the Chief Medical Officer of health be so advised." Pat Madill, Regional Clerk, Regional Municipality of Durham, advising that at a meeting held on January 19, 2005 their Council passed the following resolution regarding the 2005 Regional Business Plans, Detailed Budgets and Public Notification Provisions: "a) THAT 2005 Timetable for the review of the detailed Regional Business Plans and Budgets (as outlined in Attachment #1) be approved with a final Council approval date scheduled for April 13, 2005; b) THAT staff be authorized to notify the public of Regional Council's intention to adopt the 2005 Regional Property Tax Budget, and the 2005 Budgets for the Police Services Board and Outside Agencies at it's regularly scheduled meeting of April 13, 2005; and c) THAT a copy of this report be forwarded to the Police Services Board, the Conservation Authorities, other Outside Agencies and the local Area Municipalities." Marika Hare, General Manager, Central Region Operations, Enbridge, supplying brochures regarding the Winter Warmth Fund, a joint venture of the United Way and Enbridge Gas Distribution to aid low-income families and individuals living at or below the poverty line who have exhausted all other sources of financial support to pay their natural gas bill. Council Meeting Minutes -7- February 14, 2005 COMMUNICATIONS 1-22 E05.HY 1-23 D04.GE 1-24 C06.AR 1- 25 C06.MU 1-26 C06.NE 1- 2 E07.GE Beth Summers, Chief Financial Officer, Hydro One Inc., advising that they have met with Veridian in regards to power outages in downtown Bowmanville. It has been agreed that Veridian and Hydro One will undertake a joint review of the supply situation to identify potential improvements and the Bowmanville Business Centre has been notified that their concerns are being addressed. David Caplan and Joe Fontana, Ministers of the Ministry of Public Infrastructure Renewal, advising that negotiations of the Affordable Housing Program are underway and proceeding well. The province is committed to matching federal funding for the program over time. The additional funds should help in reducing the up-front capital costs and thereby assist in making housing more affordable to residents. Minutes of the Local Architectural Conservation Advisory Committee meeting dated January 18, 2005. Minutes of the Clarington Museums and Archives Board meeting dated January 12, 2005. Minutes of the Newcastle Community Hall Board meeting dated January 18, 2005. Donna Russett, Volunteer Director, Ontario, Pitch-In Canada National Office, announcing the new National Cell Phone Collection Program to divert old, toxic, cell phones from landfill sites and that 123 schools were certified as ecoActive Schools. Resolution #C-074-05 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Correspondence Item I - 2 be referred to the Director of Operations. "CARRIED" .8- Council Meeting Minutes February 14, 2005 COMMUNICATIONS 1- 10 M02.GE Janice Prebble, Byng Studio Gallery, advising Council of a special event for "International Women's Day", March 5, 2005. At the gallery, women will be asked to participate in a photography, writing and installation project to develop an exhibition featuring the thoughts, ideas and images of women in Clarington. The exhibition will travel to another galle~ in Canada or beyond. During the evenings of March 5th and March 8 (Women's International Day), they will project images (theme based on the Mona Lisa's smile) onto the Durham Region Water Tower on Church Street and onto the sidewalk in front of the gallery. The projectors would be inside the gallery and in a private area and would cause no obstruction to pedestrians. Resolution #C-075-05 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Correspondence Item I - 10 be referred to the Regional Municipality of Durham for response; and THAT failing approval of the Regional Municipality of Durham, municipal staff investigate alternate locations. 1- 20 A01.CE E05.GE "CARRIED" Central Lake Ontario Conservation advising that at a meeting held on January 18, 2005 they passed a resolution to write the Minister of the Environment urging that the province bring all of the relevant studies pertaining to Sound-Sorb to conclusion in an expeditious manner. Resolution #C-076-05 Moved by Councillor Schell, seconded by Councillor Trim THAT the resolution of Central Lake Ontario Conservation regarding Sound-Sorb be endorsed by the Municipality of Clarington. "CARRIED" Resolution #C-077-05 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Correspondence Items be approved as per the agenda, with the exception of Items D - 3 to D - 7, inclusive. "CARRIED" Council Meeting Minutes -9. February 14, 2005 COMMUNICATIONS D - 1 C06.NE D-2 M02.GE D - 3 P01.GE Mark Hendrikx, Newcastle Santa Claus Parade Committee, requesting the following: 1) Council's approval to host the first annual Newcastle Santa Clause Parade to be held on November 27,2005 starting at 5:30 p.m. The parade will start at North Street where it meets Mill Street, continue North on Mill Street, turn east on King Street, and continue until it ends at Arthur Street. Therefore, North Street will be required to be closed from approximately 2:00 p.m. to 7:30 p.m. Access to Remi Court would be limited during this time and the parade route will need to be closed from 5:30 p.m. to 7:30 p.m.: 2) An invitation formally inviting Mayor Mutton to the event; and 3) Council's direction on a fireworks display to commence the parade. (Approved provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department and exemption to the municipality's fireworks by- law to allow for a 'fireworks display on November 27,2005 approved) Lou DeVuono, writing with respect to Rocky's Ride for Diabetes, a motorcycle ride across Canada to raise awareness and funds for Diabetes. The ride is set to begin in St. Johns, Newfoundland on July 1, 2005 and continue through all 10 provinces ending in Victoria, British Columbia, on July 31, 2005. He is requesting sponsorship and the proclamation of July 2005 as "Rocky's Ride for Diabetes". (Proclaimed and correspondence referred to the Director of Corporate Services) T. (Nan) Nanthakumaran, Project Engineer, Ministry of Transportation, requesting an exemption from the Noise By-law, to allow for noise producing construction activities commencing June 1, 2005 to September 30, 2005 to occur Monday through Friday, from 11:00 p.m. to 7:00 a.m. The purpose of the construction is to undertake a rehabilitation of Highway 35/115 from Main Street (N. Jet of RR17) to Highway 35/115 split including the installation of new noise barriers in Orono. Council Meeting Minutes -10- February 14, 2005 COMMUNICATIONS Resolution #C-078-05 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Correspondence Item D - 3 be approved for an exemption to the Noise By-law from June 1, 2005 to September 30, 2005 provided the requirements of the Engineering Services Department are met. D-4 P14.GE "CARRIED" Jerry Ouellette, MPP, Oshawa, Natural Resources Critic, Official Opposition, advising that the Minister of Natural Resources has released a strategy for the conservation of wolves in Ontario. The Ministry's own data suggests that the wolf population in Ontario has remained stable and unchanged since the early 1900's. There is simply no rationale for implementing a wolf conservation program in this province, and the chances are more likely to have a negative impact by including coyotes in this policy. He is requesting Council's support that hunting and trapping are regulated activities which have no detrimental effect on the wolf population. He invites Council to review the proposed strategy and make their concerns known to the Ministry. Resolution #C-079-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Correspondence Item D - 4 be endorsed by the Municipality of Clarington. D-5 C10.MO "CARRIED" Debbie Leroux, Deputy Clerk, Township of Uxbridge, advising that at a meeting held on January 24, 2005 their Council passed the following resolution regarding the Private Sector Property Assessments: "THAT the Finance Committee for the Township of Uxbridge support competition and privatization in the provision of property assessment services in order to promote the efficient and effective use of public resources and notify the Minister of Finance accordingly and that a copy of this motion be forwarded to all members of the Greater Toronto Countryside Mayors' Alliance." Council Meeting Minutes -11- February 14, 2005 COMMUNICATIONS Resolution #C-080-05 Moved by Councillor Pingle, seconded by Councillor Trim THAT Correspondence Item D - 5 be received for information. D-6 M02.GE "CARRIED" Mayor David Miller, City of Toronto, requesting support and Councils views on the City of Toronto pursuing a bid to host a World Expo in the year 2015. As a registered exhibition, this event is held every five years, has an overall theme and lasts for approximately six months. World Expos bring together nations of the world to explore issues of common interest while showcasing a nation's culture, ingenuity, achievement, innovation, excellence and leadership. Toronto is the only Canadian city to have expressed an interest for 2015 and has registered its intentions with the federal Department of Canadian Heritage. Resolution #C-081-05 Moved by Councillor Schell, seconded by Councillor Trim THAT Correspondence Item D - 6 be received for information. D-7 C10.MO "CARRIED" Heather Babcock, Clerk, The Corporation of the Town of Midland, advising that at a meeting held on January 24, 2005 their Council passed the following resolution regarding the Veterans Licence Plate Program: "THAT municipalities throughout the Province that administer and enforce parking policies, be urged to support a Veteran Recognition Program wherein vehicles displaying an Ontario Veterans License Plate be exempted from certain enforceable regulations, and; Council Meeting Minutes -12- February 14, 2005 COMMUNICATIONS THAT this resolution be distributed to all municipalities and to AMO for support." Resolution #C-082-05 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Correspondence Item D - 7 be received and referred to the Municipal Clerk. "CARRIED" NOTICE OF MOTION REPORTS Report #1 - General Purpose and Administration Committee Report - February 7, 2005 Resolution #C-083-05 Moved by Councillor Schell, seconded by Councillor Trim THAT the General Purpose and Administration Committee Report of February 7,2005, be approved. "CARRIED" UNFINISHED BUSINESS Resolution #C-084-05 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Roger Anderson, Regional Chair, Regional Municipality of Durham, be thanked for his presentation. "CARRIED" Council Meeting Minutes .13. February 14, 2005 UNFINISHED BUSINESS Resolution #C-085-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT the delegation of Michelle Hicks be received; THAT a letter of support be sent to the International Aid Cooperation Organization; and THAT the request for financial aid be referred to the Director of Community Services. , " "CARRIED" . OTHER BUSINESS Mayor Mutton announced US Consul General Jessica LeCroy, toured Clarington on Friday, February 11, 2005. It was an excellent opportunity for the Ms. LeCroy to visit our export companies, the Energy Park, St. Marys and numerous tourist locations. BY.LAWS Resolution #C-086-05 Moved by Councillor MacArthur, seconded by Councillor Foster THAT leave be granted to introduce By-laws 2005-013 and 2005-022, and that the said by-laws be now read a first and second time: 2005-013 being a by-law to amend By-law 2004-024, a by-law to appoint members to the Samuel Wilmot nature Area Management Advisory Committee 2005-014 being a by-law to amend By-law 2004-054, a by-law to appoint Members to the Clarington Museums and Archives Board 2005-015 being a by-law to amend By-law 2004-012, a by-law to appoint Members to the Animal Advisory Committee 2005-016 being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Organization Consulting Limited, Toronto, Ontario to enter into an agreement for Family Physician Recruitment Services 2005-017 being a by-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington Council Meeting Minutes -14- February 14, 2005 BY-LAWS 2005-018 being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington 2005-019 being a by-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington 2005-020 being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington 2005-021 being a by-law to delegate responsibility for holding hearings under the Municipal Act 2005-022 being a by-law to prescribe the form and manner and times for the Provision of Notice Resolution #C-087-05 Moved by Councillor MacArthur, seconded by Councillor Foster THAT the third and final reading of By-laws 2005-013 to 2005-022 inclusive, be approved. "CARRIED" CONFIRMING BY -LAW Resolution #C-088-05 Moved by Councillor MacArthur, seconded by Councillor Foster THAT leave be granted to introduce By-law 2005-023 being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at this meeting held on the 14th day of February, 2005, and that the said by-law be now read a first and second time. "CARRIED" Resolution #C-089-05 Moved by Councillor MacArthur, seconded by Councillor Foster THAT the third and final reading of By-law 2005-023 be approved. "CARRIED" Council Meeting Minutes ADJOURNMENT Resolution #C-090-05 Moved by Councillor Robinson, seconded by Councillor Pingle THAT the meeting adjourn at 7:47 p.m. -15- February 14, 2005 "CARRIED" MAYOR MUNICIPAL CLERK 1-2 Township of Scugog announcing notification of an upcoming Public Meeting to be held on Monday, March 7, 2005 at 7:45 p.m. The meeting is to consider applications to amend the Scugog Official Plan Amendment No.8 and Zoning By-law 75-80, in accordance with provincial legislation which requires that the Township of Scugog amend the existing Official Plan and Zoning By-law to bring local planning policy into conformity with Provincial requirements. SUMMARY OF CORRESPONDENCE FEBRUARY 28, 2005 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Norma Cote, Secretary, Fun Bunch Entertainment Committee, inviting residents, families and friends on July 1S\ 2005 to join in the Canada Day Parade to be held in Wilmot Creek commencing at 12:00 p.m. \ ~ Ron Hooper, Chairman, Board of Management, Bowmanville Business L Centre, thanking Council for their actions in regards to the number of \ power outages in 2004 in Downtown Bowmanville. Mr. Michael Angemeer, President, Veridian Corporation, appeared before the Board of Management, as a delegation, to address the Bowmanville Business Centre's concems regarding the outages. I - 4 Kathryn Vinson, the Rotary Club of Courtice, thanking Mayor Mutton and the Municipality of Clarington for the kind contribution to the 2004 Gala Fundraiser. The kind actions allow the Rotary Club to continue their services. I - 5 Minutes of the Durham Nuclear Health Committee meeting dated January 14, 2005. (Copy attached) I - 6 Minutes of the Clarington Hwy. 407 Community Advisory Committee meeting dated February 8, 2005. (Copy attached) I - 7 Minutes of the Clarington Traffic Management Advisory Committee meeting dated January 20, 2005. (Copy attached) I - 8 Minutes of the Central Lake Ontario Conservation Authority meeting dated February 15, 2005. (Copy attached) I - 9 Minutes of the Clarington Accessibility Advisory Committee meeting dated February 3, 2005. (Copy attached) I - 10 Association of Municipalities of Ontario submitting a copy of AMO's response and recommendations to Bill 136, the Places to Grow Act. AMO is in support to the Province's goal of protecting environmentally sensitive land and managing growth in a sustainable way. -2- Summary of Correspondence February 28, 2005 I - 11 Association of Municipalities of Ontario advising of the meeting between AMO and Provincial Ministers under the Memorandum of Understanding (MOU) on February 14, 2005 to discuss several Provincial activities which will affect Ontario's municipal govemments. 1- 12 Craig Burch, Director of Education, Durham District School Board, presenting a copy of the 2004 Annual Report, which features the Durham District School Board's strategic plan, Durham Directions. I - 13 Cathy Abraham, Trustee - Municipality of Clarington, Kawartha Pine Ridge District School Board, thanking Council for their correspondence regarding an upcoming student trip to Hong Kong. Kawartha Pine Ridge District School Board encourages cultural exchange opportunities for students. Unfortunately, due to the significant costs associated with such cross- continental trips, the Board is rarely in the position to provide financial support for these outings. The bulk of funding for such ventures is the responsibility of the individual student participants or generated through local fund-raising activities. 1-14 Delbert Shewfelt, Mayor, Town of Goderich, inviting Council to attend the 52nd OSUM Conference & Trade Show to be held May 4 - May 7,2005 at the Maitland Recreation Centre. The theme is "Strong Partnerships - Strong Communities". . ('\ /. ayor David Miller, City of Toronto, on behalf of the Great Lakes Cities \../ nitiative, inviting Mayor Mutton to the Canadian Great Lakes and St. r) \~~ Lawrence River meeting to be held on Friday, March 11, 2005 at Toronto G>~ (Y, City Hall from 8:30 a.m. to 3;30 p.m. The International Joint Commission ~'\'-\~~~ev~ew the Canada U.S. Great Lakes Water Quality Agreement 2005. ,~Debbie Leroux, Deputy Clerk, Township of Uxbridge, requesting the ~ Honourable Gerretsen, Minister of Municipal Affairs and Housing, grant an extension to the March 9, 2005 deadline for the Oak Ridges Moraine Conformity requirement. The following resolution was passed: ~/ ~ II' \ ,I . \-0 '0 :\oV' I' c? ~6%. ~ "THAT the Planning Committee for the Township of Uxbridge, in response to a letter dated January 24th, 2005 from Minister Gerretsen, hereby formally requests that the Minister of Municipal Affairs and Housing extend the deadline for conformity with the Oak Ridges Moraine Conservation Plan from March 9, 2005 deadline until a date after the completion of any "harmonization" of the Oak Ridges Moraine Conservation Plan and the Greenbelt Plan and that a copy of the request be sent to all municipalities located within the boundaries of the Oak Ridges Moraine." Summary of Correspondence - 3 - February 28, 2005 ( I - 17p-pt Madill, Regional Clerk, Regional Municipality of Durham, copying _~orrespondence to The Honourable Leona Dombrowsky, Minister of the Environment advising that at a meeting held on February 9, 2005 their '<:P . Council passed the following resolution regarding the review of the ~? .fY Reports to the Minister of the Environment on Source Water Protection \'~ ( from the Implementation Expert Advisory Panel and the Technical Expert \)v Advisory Panel: ~\..- "5\(i~SV ~ ~ ~ ---' ~. G. Ma) THAT Report #2005-COW-02 of the Commissioners of Finance, Planning, Works and the Commissioner & Medical Officer of Health be endorsed and submitted to the Province as the Region's response to the December 14th, 2004 EBR postings (XA04E0021 and XA04E0022) ofthe Implementation Committee and Technical Expert Committee reports on Source Water Protection; b) THAT the Province reexamine previous Region of Durham recommendations with respect to the governance and models for delivering source water protection provided in Reports #2004-COW-03 and #2003-COW-03 of the Commissioners of Finance, Planning, Works and the Commissioner & Medical Officer of Health; c) THAT the Province assess the state of source water protection planning in watersheds across the Province to fully understand the scale, scope and cost involved in creating and implementing Source Protection Plans province-wide; d) THAT the Province prepare a draft strategy for funding and delivering a province-wide source protection program, which outlines Provincial interests and priorities for source water protection, proposed programs and funding to address those priorities, and timelines for phasing in the various program elements; e) THAT the Province consult with its delivery partners (e.g., municipalities, Conservation Authorities) with respect to local priorities for action and capacity to respond to, and participate in, the Provincial source protection strategy; f) THAT the Province must ensure that municipalities have provincial financial assistance to adequately fund local source protection activities under municipal authority; Summary of Correspondence -4- February 28, 2005 g) THAT Provincial legislation to enable Source Protection Planning should: i) Recognize previous source protection work that produces the required outcomes; ii) Clarify or rationalize the application of source protection requirements imposed under other acts (ORMC Act, Planning Act, Bil/135 Greenbelt Act); iii) Extend to municipalities liability protection from actions resulting from the creation and implementation of Source Protection Plans; , I !' iv) Exempt from appeal to the OMB or ERT amendments made to municipal official plans to achieve compliance with the Source Protection Plan; h) THAT municipalities have flexibility to select risk management measures that will be most technically and cost effective in their community and geographic area; i) THAT the Province must retain and expand, if necessary, its authority and role in regulating industries and businesses that transport, use or create potential source water contaminants (e.g. chemicals, fuels, pesticides) and fulfil its duties to ensure compliance with those regulations; j) THAT like the agricultural sector, other industries be required to produce environmental protection plans including best practices, risk reduction measures, emergency planning and training for staff, to prevent the substances they transport, use or produce from contaminating water sources; k) THAT the Province acknowledge that creation of Source Protection Plans province-wide will require multiple iterations and ongoing provincial funding to sustain the process of improvement, revision and updating of the plans; I) THAT measures imposed by a Source Protection Plan produce quantifiable benefits to a watershed or water source with respect to reduction in water-bome illness, improvement in water quality, and improved long-term sustainability of the water source; i) Paramount consideration should be given to the health and safety of humans, societal well-being and the environment, now and in the future, in the selection of the long-term management approach for nuclear fuel waste; Summary of Correspondence - 5 - February 28, 2005 /~ THAT the Province should recognize that regulations requiring actions such as re-inspections of private sewage disposal systems or decommissioning of wells may be ineffective where property owners lack the resources to comply. Provincial funding assistance or incentive programs for private property owners may be much more effective and efficient in achieving results than investment in 'enforcement' or legal' action; and n) THAT copies of Report #2005-COW-02 ofthe Commissioners of Finance, Planning, Works and the Commissioner & Medical Officer of Health be forwarded to the Minister of the Environment, the Minister of Municipal Affairs and Housing, the Minister of Public Infrastructure Renewal, the Association of Municipalities of Ontario and Durham's area municipalities and Conservation Authorities (CAs): , ~F?at Madill, Regional Clerk, Regional Municipality of Durham, copying ~orrespondence to Ms. E. Dowdeswell, President, Nuclear Waste Management Organization, advising that at a meeting held on February 9, C2 2005 their Council passed the following resolution regarding Nuclear Waste Management Organization Document Entitled .Understanding the Choices - The Future Management of Canada's Used Nuclear Fuel": a) THAT the following comments be forwarded to the Nuclear Waste Management Organization (NWMO), as Durham Region's response to the Discussion Paper entitled, 'Understanding the Choices - The Future Management of Canada's Used Nuclear Fuel': ii) Greater consideration must be given, in terms of 'faimess' and 'community well-being', to nuclear reactor host communities and communities in the vicinity of 'reactor sites, given that long-term storage of nuclear fuel waste at existing reactor sites was never proposed at the time the nuclear reactors were constructed; iii) Flexibility/adaptability must be incorporated into the economic considerations of the Assessment Framework, to ensure that technological advances can be taken advantage of in the future; Summary of Correspondence - 6- February 28, 2005 iv) The Region continues to oppose long-term nuclear fuel waste storage at existing reactor sites. Long-term nuclear fuel waste management facilities should be located away from large and growing urban centres and the Great Lakes drinking water supply; v) If the selected long-term management approach is storage at reactor sites, details on the expected refurbishments, frequency of refurbishments and potential costs must be provided; vi) Details on the suitability and feasibility of storage on each of Canada's existing nuclear reactor sites must be provided, given that the Discussion Document suggests centralized storage may occur on an existing reactor site; , .., ,:1 vii) Clear information on the risks associated with the transportation of used nuclear fuel waste must be provided; viii) Detailed economic and financial information for each management approach must be provided. At a minimum, a full cost analysis is required, in order to understand how costs may vary from site to site; viii) Detailed economic and financial information for each management approach must be provided. At a minimum, a fuHcost analysis is required, in order to understand how costs may vary from site to site; ix) Regardless of which long-term management approach is implemented, information on the costs that will be incurred by the Region with respect to matters such as emergency preparedness, security measures, municipal infrastructure and associated community impacts, must be provided; x) Detailed information with respect to funding, including how funds will be raised, invested and sustained between now and the time when waste management costs are actually incurred, must be provided; xi) The Region must have an ongoing, long-term role in future decisions on any nuclear fuel waste management approach to ensure that the Region's interests, financial and otherwise are protected; xii) The NWMO must acknowledge that each of the long- term management approaches for nuclear fuel waste presents . significant continuing risks for this Region. This should be a fundamental basis for considering any management approach; b ) THAT a copy of Report #2005-P-11 of the Commissioner of Planning be forwarded to the Nuclear Waste Management Organization, the local area municipalities, Durham's MPs and MPPs, and the Canadian Association of Nuclear Host Communities". \ i -~9 ''Dan Remollino, MTO Project Manager, Ministry of Transportation, and ~oug Allingham, Consultant Project Manager, advising that on January 17, 2005 the Minister of Environment approved, with minor amendments received during the public review period, the Environmental Assessment (EA) Terms of Reference (ToR) for 407 East. The Ontario Ministry of Transportation (MTO), in consultation with the Region of Durham, its constituent and surrounding municipalities, will commence an Individual Environmental Assessment (lEA) Study to address transportation deficiencies in the Durham Region. '1'1 ,I ~ Summary of Correspondence -7- February 28, 2005 xiii) The impact of the cost of each long-term management approach on the price of power, and on the economy and consumers, must be provided; xiv) There is concern that the long-term management approach of storing nuclear fuel waste at existing reactor sites, is being put forward as a default option. The other two approaches may not be feasible if a 'willing host community' is not found; xv) Information on how other countries address. the issue of long-term management and best practices of nuclear fuel waste must be provided; xvi) The Implementation Plan must require monitoring to commence as soon as the first container of waste is received by the long-term nuclear fuel waste facility that is ultimately constructed; xvii) The NWMO should make every effort to engage the public in its Study process; xviii) In collaboration with the Canadian Policy Research Networks, the NWMO should hold dialogue sessions with randomly selected, residents of Durham, to determine whether citizen values and concems of nuclear host communities differ from other communities; and . tJ \ .~, \' cJ\:~ \' IV\ ~- \ (I'(\\) <( '\~".;~...b"'(J)~S " Ie ~~\ ~ - ~'r' - ) ~L..yvy". . 'r" ~ '--1 l~ \. , ~[. "J-\' -l\J*' C ,,\ ~ t- \..,',-....~v .,-, I J . . \ H.~ v00 0--- \..;~~ ,\1 r, 4... r,~ rd...~ ,-0\ \.l u..Cc ,~'-A >0~ ~ \ ," '. <'YJ, \, ~ C~~,_'-., '\:.,~ '] \ ' .~ G (jj.l. ~ Summary of Correspondence -8- February 28, 2005 CORRESPONDENCE FOR DIRECTION o - 1 George Daniels, Community Services Coordinator, Canadian Red Cross, Region of Durham, requesting Council to declare the month of March, 2005 as "Red Cross Month" in conjunction with a flag raising ceremony. When disaster strikes, Red Cross staff and volunteers leap to action to help those affected. (Motion to Proclaim and grant permission to fly the Red Cross flag at the Municipal Administrative Centre) o - 2 Brian Duffey, submitting his resignation from the Clarington Accessibility Advisory Committee and requesting the appointment of a replacement member for the remainder of the term. (Motion to thank Mr. Duffey for his service to the Committee and to refer correspondence to the Municipal Clerk) 0-3 Garth Gilpin, Secretary-Treasurer and General Manager, Bowmanville Business Centre, requesting Council to approve the following street closings for 2005: All closures include King Street from Scugog Road to George Street, Temperance Street from Church Street to the hole in the wall, and Division Street from the municipal parking lot entrance to the Royal Bank parking lot. · Maple Festival & All That Jazz Friday, May 6111 from 8:00 p.m. (Temperance Street from King Street to Church Street) and as above from 9:00 p.m. until Saturday, May 7, at 7:30 p.m. · Fabulous Fifties Festival Friday, June 24th from 4:00 p.m. until 9:00 p.m. (Temperance Street from King Street to Church Street) and as above on Saturday, June 25111 from 5:00 a.m. until 8:00 p.m. . August Midnight Madness - Friday, August 12th from 5:00 p.m. until August 14111 at 12:30 a.m. as above. · Apples Festival and Craft Sale - Friday, October 14th (Temperance Street from King Street to the hole in wall at 7:00 p.m.; Temperance Street from King Street to Church Street at 8:00 ~.m.) and as above from 9:00 p.m. until Saturday, October 18 at 8:00 p.m. Summary of Correspondence -9- February 28, 2005 . Moonlight Magic Evenin~ _ Friday, December 2" (Temperance Street from King Street to Church Street at 4:30 p.m.) and as above from 6:00 p.m. to December 4th at 12:30 a.m. (Approved provided organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 4 Paul Rowan, Parade Co-coordinator, Tyrone Spirit Day Steering Committee, requesting permission to hold a parade on June 11, 2005 from 10:00 a.m. to 11 :00 a.m. The parade will commence in the Community Centre parking lot and proceed to the 7th Concession, east to Clemens Road and turn south to Summitcrest Court and Grist Mill Court, and then turn around and retrace it steps back to the Community Centre. One lane of the road will be required for the parade. The parade, as in the past, will consist of area residents with family floats, children on decorated bicycles, and farm tractors pulling wagons. The intent of the parade is to bring the spirit back to Tyrone. (Approved provided organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 5 Heather Highet, Chair, Sci-Tech Ontario, requesting Council proclaim March 2005 as "Youth Science Festival Month". In Ontario over 250,000 students will participate in local and regional science fairs. (Motion to Proclaim) D - 6 Jo-Anne Cerovich, Area Co-ordinator, Clarington, March Door to Door Fundraising Campaign, Kidney Foundation of Canada, requesting Council to declare the month of March, 2005 as "Kidney Health Month" in conjunction with a flag raising ceremony. Since 1964, the Kidney Foundation has invested $78 million into research. (Motion to Proclaim and to permit the Kidney Foundation flag to fly at the Municipal Administrative Centre) ( D - ;\Barb Hiff, Executive Director, Distress Centre Durham, requesting a ~ municipal grant/contributions to support the Distress Centre Durham 'Wish List" to aid in the expansion of crisis and support services to meet the community's needs. (Motion for Direction) ~D\"~ I ScSu-\s:... 0 (\?"'. -) \LVj~~ AJ ~ ~ . " - 10- Summary of Correspondence D - 8K. Elizabeth Fulton, CAO/Clerk, County of Frontenac, advising that at a ---2Special Session of Council they passed the following resolution regarding the Employment Standards Act 2000, as amended (ESA): ~:9l Robert Prowse, Town Clerk, Town of Richmond Hill, advising that at a ~ Special ~eeting of ~ouncil hel.d on February 7,2005 their C~uncil passed -- the follOWing resolution regarding Greater Toronto Area Pooling: j~ (~V'- \~jI n \" J, \' \1\ \\ I' " \0 \dif-J Q , Vr~ S; '~--ro SWiW>L ~. February 28, 2005 'WHEREAS the Corporation of the County of Frontenac operates the Land Ambulance service for the County of Frontenac and the City of Kingston; AND WHEREAS all employers within the Province of Ontario must comply with the Employment Standards Act 2000, as amended (ESA); AND WHEREAS Section 20 of the ESA requires all employers to provide their employees with "an eating period of at least 30 minutes at intervals that will result in the employee working no more than five consecutive hours without an eating period" (eating period requirement); AND WHEREAS the Corporation of the County of Frontenac was found to have violated the ESA eating period requirement on six occasions in 2004; AND WHEREAS all Land Ambulance services across the Province of Ontario are emergency services where employees respond to emergencies as directed by Central Ambulance Communications Centres under the direction of the Ministry of Health and Long Term Care; AND WHEREAS there are times during the shifts of the employees of a Land Ambulance service when taking a break may place patients at mortal risk; NOW THEREFORE the Council of the Corporation of the County of Frontenac petitions the Province of Ontario, through the Minister of Labour, to amend Ontario Regulation 285/01 to include an exemption for paramedics in the employment of municipalities across the Province of Ontario." (Motion for Direction) ~ "'WHEREAS the City of Toronto has consistently said it is distinct from other municipalities in Ontario and wishes to independently negotiate with other levels of government; AND WHEREAS the City of Toronto has recently withdrawn as a member of the Association of Municipalities of Ontario; Summary of Correspondence - 11 - February 28, 2005 AND WHEREAS the City of Toronto is currently considering withdrawing from the Greater Toronto Marketing Alliance; AND WHEREAS the City of Toronto currently receives payments for Pooling Costs from municipalities located outside of its boundaries for services rendered by the City of Toronto inside of its boundaries; AND WHEREAS the payment of such Pooling Costs amounts to taxation without representation on the residents of the Town of Richmond Hill; AND WHEREAS the City of Toronto has not paid its share of the costs of operating the GO Transit system despite all other GO Transit partners meeting their funding obligations; 'i. 1 'I!I AND WHEREAS the Town of Richmond Hill believes that the payment of Pooling Costs to the City of Toronto by municipalities outside the City of Toronto is inconsistent with the stated intentions of the City of Toronto to be considered distinct from other municipalities and to independently negotiate with other levels of government; NOW THEREFORE BE IT RESOLVED that the Town of Richmond Hill will withhold its share of Regional Pooling Costs estimated to be $15,660,000 in 2005 Regional Levy, and should the City ofToronto wish to use Richmond Hill taxpayer money, Council and Staff would be happy to negotiate directly with the City of Toronto; AND FURTHER, that this resolution be sent to all municipalities in the greater Toronto Area requesting their support and requesting that they pass a similar motion in this regard; AND FURTHER, that this resolution be sent to the provincial Minister of Finance, Greg Sorbara; Minister of Municipal Affairs and Housing, John Gerretsen and to the Federal Minister of State (Infrastructure and Communities), the Honourable John Ferguson Godfrey." " (Motion for Direction) \'... D - 1 0\ ssoci~tio~ of Municipalities of Ontario requesting municipalities for:ward a ,,,,~>~lsolutlon In support of the CAN/OCNA Newspaper Stewards Special In- kind Blue Box Contribution. (Motion for Direction) ---r;;:, 15 dJ~ +:) I~ G --b. r~ Summary of Correspondence - 12 - February 28, 2005 g Clerk, Co~nty of O~ord, advis!ng that at a me~tin.g .their Council passed -- the follOWing resolution regarding the Tsunami CriSIS: -"I:-.~ / ~ ~,G "That Oxford County Council supports relief efforts as the result of the tsunami destruction in Southern Asia and to deal with secondary and tertiary response to the crisis request that: G The Association of Ontario Municipalities co-ordinate respective interested Ontario municipalities in twinning projects to directly link them with impacted cities and towns in Asia in an effort to share tangible and intangible resources and: Municipalities in Ontario be requested to engage in this program that will assist in the rebuilding of the infrastructure in affected areas and; The Clerk is requested to forward this motion to AMO, all Ontario municipalities, the Canadian Department of Foreign Affairs, Ontario Premier Dalton McGuinty and The Federation of Canadian Municipalities." (Motion for Direction) 'O:JI-WlO PM 3:15:23 I - 5 LOCATION DURHAM NUCLEAR HEALTH COM~TTEE(DNJ!9... .. . .'. ': ,.,.,;..~~C"'.u'r""''''' .',. ~ --"...,.,;, I - _ - - ,'. "'''>~1''' :t, MINUTES OF MEETING i .\ i ",'" "V . ."<-'~.'..N'~~'m' A' I ~''''''''. '.:-, '-"". .,'- \'";',",,.' '! '. . t.,,, -'."" " ,O""...."'L ~ . ~........,~......., ".' ""._,,';~""'-" ~ f ('IT'.' r~~. '. v i~.1 _:1..... Durham Region Planning Department Whitby Mall Lang Tower Fourth Floor Boardroom 1615 Dundas Street East Whitby, Ontario 101 , I: , DATE . . _...a-_~ "t : ~--; L_.:::~:~~=:t='-~rj t---".-........ --".,.,t--- Cb~~~~':':~:~:::J,~,. _ L 1" Dr. Robert Kyle, Durham Region Health Depilttm,Cll.t(D~, .... (Chair) ...... .,.... Ms. Mary-Anne Pietrusiak, DRHD (Presenter) Mr. Ken Gorman, DRHD Mr. Dave Austin, Ontario Power Generation (OPG) - Darlington (Presenter) Ms. Lorr8.ine Weigel, Public Member Dr. Gerry Gold, Public Member Mr. Ken Shrives, Public Member Dr. Barry Neil, Public Member Ms. Norma Drummond, Public Member Ms. Shyrin Hirji, Ministry of Environment January 14, 2005 TIME 1:00PM ,\ MEMBERS OBSERVERS & Mr. Brian Devitt, DRHD (Secretary) PRESENTERS Dr. Duncan Moffett, Golder Associates (PreSenter) Mr. CliffBarua, OPG - Nuclear Waste Management (Presenter) Mr. Phil LeSauvage, OPG - Pickering (Presenter) Ms. Sue Stickley, Low-Level Radioactive Waste Management Office (LLRWMO) (presenter) Ms. Janice Szwarz, Municipality ofClarington Dr. George Bereznai, University of Ontario Institute of Technology Mr. Joe Hunwicks, City of Pickering Ms. Robyn Mitchell, Haliburton, Kawartha, Pine Ridge District Health Unit (HKPRDHU) Ms. Farah Ramji, DRHD REGRETS Dr. Dave Whillans, OPG - Whitby Ms. Pat Patton, Nuclear Waste Management Organization Mr. Alex Heydon, Public Member Mr. Michael Nemeth, Public Member 'It Dr. Robert Kyle, Chair of the DNHC, opened the meeting and welcomed everyone. 1.0 Adoption of the Agenda The Revised Agenda was adopted. 2.0 Adoption of the DNHC Minutes ofthe November 19, 2004 meeting The Minutes were adopted as written. 3.0 Correspondence 3.1 Dr. Kyle's office received the minutes of the Pickering Community Advisory Council meetings for November 2004. 3.2 Dr. Kyle's office received a report from the Ministry of Labour on the Nuclear Reactor Surveillance Program for 2003 to the Radiation Monitoring Working Group dated November 15, 2004. 3.3 Dr. Kyle's office received the Canadian Nuclear Safety Commission (CNSC) Staff Report for 2003 on the Safety Performance of the Canadian Nuclear Power Industry dated November 2004. 3.4 Dr. Kyle's. office received a letter from Laurie Swami, Director-Environment Nuclear Strategy and Support for OPG, concerning the legal agreement between OPG and the Regional Municipality of Durham for the sharing of information on the radioiodine in ash from the York-Durham Pollution Control Plant dated December 6, 2004. 3.5 Dr. Kyle's office received a media release from the CNSC announcing the decision to authorize the construction of the Pickering Waste Management Facility Phase 2 dated December 23, 2004. 3.6 Dr. Kyle's office received notice bye-mail from Laurie Swami that the OPG membership on the DNHC for 2005 would be Dave Austin from Darlington Nuclear and Dr. Dave Whillans from the Health Physics Department in Whitby dated December 22, 2004. 3.7 Dr. Kyle's office received notice bye-mail from Mark Rohlehr of his resignation as a Public Member of the DNHC dated January 7,2005. Dr. Kyle noted that Frank Bajumy and Mark Rohlehr have served the community well for many years as members of the DNHC, ~ 2 4.0 Nuclear Power I Environmental Issues 4.1 Nuclear Waste Management Organization (NWMO) Update Pat Patton, from the NWMO, was unable to atteild the meeting today. She requested Brian Devitt, Secretary to the DNHC, to provide an update for the NWMO. The highlights of Brian's presentation were: . NWMO is more than half way through its study for the long-term management of nuclear waste in Canada. . Discussion Document 2, Understanding the Choices, was released September 15,2004 and provided o Reports from dialogues and exploration of citizen values o Describes options under study o Presents assessment framework and preliminary assessment o Describes next steps in the NWMO work plan o Invites dialogue around key questions o Does not present a NWMO recommendation . Discussion Document 2 set out some key discussion questions o Is the assessment framework comprehensive and balanced? o What are your thoughts on the strengths and limitations of each management approach? ' o Are there specific elements that you feel must be built into an implementation plan? . Community Information and Discussion Sessions in 2004 o 34 communities across Canada were visited o Sessions focused on discussing the key questions listed above o Summary notes of the sessions held in Pickering, Clarington and with the DNHC are available on the NWMO web-site at www.nwmo.ca. o A copy of the DNHC Discussion Session Summary Report held November 14, 2004 was provided to eVeryQIle at the meeting, . NWMOWorkPlan o Review all the comments and suggestions from the- meetings held across Canada concerning Discussion Document 2 - 0 Prepare Discussion Document 3 with a draft recommendation for the long-term storage nuclear fuel waste by Spring 200S o Invite further public input before finalizing the study report in November 2005 Pat Patton will provide an update to the DNHC at the next meeting on April IS, 2005. She can be reached at (416) 934-9814 or by e-mail atnnattonrq>.Dwmo,ca for more information. 3 4( 4.2 OPG Gamma Ray Monitoring Network Update Dave Austin, Manager of Environment and Support Services, reported on the progress of the Gamma Ray Monitoring Network since the DNHC meeting on November 19, 2004. The highlights of Dave's update were: · OPG has recently formed a partnership with Health Canada to develop a central data base ofreal-time monitoring of radiological data. · The Canadian data base will include several locations across Canada including Darlington and Pickering nuclear stations. · The Health Canada data base and web-site will be similar to the OPG model. . The information will be designed to be easily accessed and user friendly. . Implementation of the new Health Canada web-site is expected within one year. Dave Austin will continue to update the DNHC each meeting on the development of the Health Canada data base until it is operational. Dave can be reached at (416) 399-1085 or bye-mail at dave.austin@opg.com for more information. Health Canada contacts for the Canadian Radiation AlertfExpert System for Critical Infrastructure Monitoring System project that OPG is cooperating with are: 1) R Kurt Ungar, Ph.D., Head, Verification and Incident Monitoring, Radiation Protection Bureau, {(613) 954-6675, Kurt_Ungar@hc-sc.gc.ca}; 2) Ed Korpach, Systems & Field Specialist, Radiation Protection Bureau, {(613) 952- . 5658, Ed _ Korpach@hc-sc.gc.ca}, 4.3 Port Granby Project Environmental Assessment (EA) Update Sue Stickley, Communications Officer for the LLRWMO, provided an update on the Port Granby Project EA. The highlights of Sue's presentation were: . EA Baseline Reports were completed for terrestrial, aquatic, geology and groundwater, atmospheric and socio-economic environment, and human health and safety considerations. . The Open House planned for Januaty 18, 2005 in Newtonville ,will provide the public with a preview of the Draft Effects Assessment from the EA Baseline Reports, . . Early February 2005, Municipality of Clarington Council will receive a presentation of the Draft Effects Assessment Report. . February 22, 2005, the Draft Effects Assessment Study Report will be presented to the community at the Newtonville Town Hall. . Mid-March 2005, the Municipality of Clarington peer review team. will provide comments on the EA Study Report. . . Late-March 2005, the Municipality of Clarington CoUncil will provide comments on the ''preferred option" before being submitted to the Responsible Authorities. 'l( 4 , I I 1 . After the EA Study Report is submitted to the Responsible Authorities, there will be a 60 day federal review before the Draft EA Screening Report is prepared. . Municipalities, the public and key stakeholders will be consulted for comments on the Draft EA Screening Report. . Detailed engineering design of the Project will proceed up to licensing by CNSC. . CNSC licensing decision will be in late 2006. Sue Stickley will continue to update the DNHC on the Port Granby EA Project. Sue can be reached at (866) 255-2755 or bye-mail at sticklevsralaecl.ca for more information. The overheads and handout used by Sue in her presentation are attached as Appendix 1. 4.4 Darlington NGS Used Fuel Dry Storage EA Update Cliff Barna, EA Section Manager for OPG, provided a brief update of the Darlington Used Fuel Dry Storage Project. The highlights of the update were: . CNSC EA Decision was received November 7, 2003. . CNSC Construction Licence Hearing was July 9, 2004. . CNSC Construction Licence Approval was granted August 11,2004. . Construction is expected to begin in 2005 and continue into 2006. . Darlington Used Fuel Dry Storage is expected to be in-service by 2007. Cliff Barna will continue to update the DNHC on the EA process at Darlington Nuclear. Cliff can be reached at (416) 592-6280 or bye-mail .at cliff.barnalalopg.com for more information, 4.5 Pickering NGS Waste Management Facility (WMF) Phase 2 Project EA Update Cliff Barna, EA Section Manager for OPG, provided a brief update on the WMF proposal at Pickering Nuclear. The highlights of the update were: . CNSC Decision on the EA was released on May 28, 2004 and the CNSC agreed to proceed with the application to amend the Pickering WMF Operating Licence. . CNSC Construction Licence Application and Hearings were held September 17 and November 17, 2004 in Ottawa. . CNSC granted the Construction Licence to OPG on December 23, 2004. . Engineering and designing work will be conducted in 2005. . Construction is planned for 2006 and 2007 with in-service later in 2007. Cliff Barna will continue to update the DNHC on the EA process at Pickering Nuclear. Cliff can be reached at (416) 592-6280 or bye-mail at cliff.barna@opg.com for more information. 5 '<< 5.0 Health Effects 5.1 Report on the Human Health and Safety Considerations for the Port Granby Proj ect Dr. Duncan Moffett, Golder Associates, provided a very interesting and detailed presentation on the Human Health and Safety Considerations for the relocation of Low Level Radioactive Waste at Port Granby for the LLRWMO. The highlights of Duncan's presentation were: · Requirements in the Environmental Assessment Scope o Effects relating to human health must be considered o Established methods for assessing effects may be used o Current exposures to stressors should be determined o Use existing human health information supplemented with biophysical studies · Assessment will include o Construction and development of a Long-Term Waste Management Facility (LTWMF) at the Port Granby site o Transfer and placement of the contaminated material into the new LTWMF o Management, maintenance and monitoring of the LTWMF to provide effective containment for several hundred years o Upgrading and/or development, operations and maintenance of physical systems, buildings and infrastructure required to support the above activities · Assessment Timeframe o Construction and development from 2007 - 2012 o Short term monitoring and maintenance from 2013 - 2025 o Intermediate term from 2100 - 2150 o Long term until 2500 · Assessment of Human Health Considerations - Organization o Workers o Members of the public · Workers - Results of Assessment o Doses are well below the CNSC public dose limits o Predicted incremental doses will not result in any measurable human health effects · Members of the Public - Results of Assessment o Doses are well below the CNSC public dose limits o Predicted incremental doses will not result in any measurable human health effects o All doses will be less than 15% of the CNSC public dose limit of ImSv/y o Predicted doses are within the range of the annual dose received by most Canadians as a result of background radiation { 6 . Conclusions o No significant adverse effects will affect human health and safety for members .ofthe public and workers o Some mitigation measures were identified to reduce risks o Radiological doses are well below CNSC dose limits and ALARA will be applied to workers o Risks from non-radiological COPC are below the acceptable criteria but protective equipment will be required for some workers o Noise levels will be below criteria o Less than 5 traffic accidents were predicted over the life span of the project with the possibility of one injury o . Air quality levels will be below criteria o Some people may experience a change in their feelings of a sense of well being, safety and security which can be managed Dr. Duncan Moffett will be involved in future community and key stakeholders consultations in the next few months. Duncan can be reached at (905) 567-4444 or bye-mail at dmoffett(algolder.com for more information. The overheads and handouts are attached as Appendix 2. 5.2 Progress Report on the Health Department's Radiation and Health in Durham Region Mary-Anne Pietrusiak, Epidemiologist for the DRHD, provided an informative update on the progress being made on the research and preparation of the report on Radiation and Health in Durham Region. The highlights of Mary-Anne's presentation were: . Comparison areas with Durham Region will include Halton Region and . Simcoe County. . Additional data will be provided to more accurately measure Down syndrome. . Data will be provided by Durham Region hospitals to assist estimating congenital anomalies. . Three categories of indicators have been established. . Category 1 will carry more weight, suggesting health effects from ionizing radiation may be occurring, than Category 2 and likewise Category 2 will carry more weight than Category 3. . The Draft Framework of the report Radiation and Health in Durham Region will be reviewed by several external reviewers to gain their comments and suggestions before writing the report. Mary-Anne Pietrusiak will continue to update the DNHC on the progress of the report Radiation and Health in Durham Region. Mary-Anne can be reached at 7 'Ii (905) 723-5338 extension 2178 or bye-mail at ~ anne.pietrusiaklal.region.durham.on.ca for more information. The overheads and handouts Mary-Anne used are attached as Appendix 3. 6.0 Communications 6.1 Community Issues at Pickering Nuclear Phil LeSauvage, Site Manager Public Affairs, provided information on community issues at Pickering Nuclear and the highlights were: 1'1 · Recent newspaper articles on the restart of Unit 1 were encouraging for OPG employees. · Unit 1 is close to completion and near budget projections. · All 5 units at Pickering Nuclear are operational. · Pickering A employees have worked more than 5 million hours without a lost time accident. · Pickering B employees have worked more than 3 million hours without a lost time accident. · The public alerting system with the use of sirens is still under discussion in Pickering with implementation pending. · A new telephone system for community inquiries has been initiated at Pickering and is called the "Good Neighbours Line" for residents to call when any activity in and around the NGS seems unusual and request an explanation. Prompt replies to all calls were provided although only a few calls were received in the past few months. · The new OPG office on Brock Road in Pickering is now being occupied and will be the central office for nuclear support staff. · The format and wording of the OPG Nuclear Report Cards will be changed to make them easier to read and will be regularly published in the Darlington and Pickering Nuclear Neighbours newsletters. Phil LeSauvage can be reached at (905) 839-1151 extension 5966 or bye-mail at phiI.1esauvagelal.oPl!.com for more information. 6.2 Community Issues at Darlington Nuclear Don Terry, Site Manager Public Affairs, was not able to attend today's meeting. Phil LeSauvage reported on community issues at Darlington Nuclear and the highlights were: · All 4 units at Darlington are operational. · Darlington Nuclear reached I million hours without a lost-time accident. Don Terry can be reached at (905) 697-7443 or bye-mail atdon.terrvlal.opg.com for more information. ~ 8 7.0 Other Business 7.1 Topics Inventory Update Brian Devitt indicated the Topics Inventory will be revised to include the presentations made today and it is attached as Appendix 4. 7.2 Future Topics for the DNHC to Consider Dr. Robert Kyle indicated the topics for discussion at the next meeting on April 15, 2005 may include: . Progress report from John Coleby on the implementation of recommendations and suggestions from OSART on Unit 4 at Pickering Nuclear . Progress report from Mary-Anne Pietrusiak on the report Radiation and Health in Durham Region . Report from Cancer Care Ontario on a soon to be released report Cancer and the Environment . Report from Jake Epp, Chair of OPG, (invited by Dr. Kyle to speak at the April 15th or June 17, 2005 DNHC meeting) on several major challenges facing OPG . Report from Pat Patton on the NWMO Discussion Document 3 and draft recommendation for the long-term storage of nuclear fuel waste in Canada . Report from Dr. Dave Whillans on the Health Physics activities by OPG . Report from OPG on the proposed long-term storage of low-level and intermediate radioactive waste at Bruce Nuclear 8.0 Next Meeting Date April IS, 2005 Time 9:30 am Optional Tour of Pickering A for DNHC members who will meet at the Pickering Nuclear Information Centre, NOTE: DNHC members who plan to take the tour must notify Brian Devitt by April 4, 2005 so he can help arrange the security clearances with Pickering Nuclear officials. Brian can be reached at (905) 579-9597 or bye-mail atbrian.devitttalsvmoatico.ca. 12:30 pm lunch served 1:00 pm meeting begins Location Pickering Nuclear Information Centre Auditorium, Pickering,Ontario 9.0 Adjournment at 3:50 PM 9 ~ CI!J!mglOn I - 6 DRAFT MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE CAC MEMBERS PRESENT: Chair - Bradford Soles Vice-Chair - Linda Gasser Fred Biesenthal Joanna DeBoer Gerald Brown Staff in Attendance: Sharon Norris - Recording Secretary Janice Szwarz - Planning Services ,Brent Mavin - Engineering Services I\Absent: "Mark Canning, Ron Hooper, George Khouri, Ross Libbey, Jim Schell, Leslie Benson Bill Harford Murray Paterson Karina Isert (LACAC) Murray Paterson DATE: February 10,2005 RE: HIGHWAY 407 COMMUNITY ADVISORY COMMITTEE February 8, 2005 Meeting No. 20 Welcome Meeting commenced 7:00 p.m'<<\>::;'iiii Chair emphasized the imB9rtaTllSeofr,e*iev.'i~l!I!the iilfOl'll'llltion, and noted that TSHfMTOl,l\IillbEHnvit~~o a Mure meetin . Maj9rchanges in theTO~, andth~irlCI~iql'lloinission of co~nt~fromtheCAC, as.c<ilpturedin the Planning Staff Re~rt,Werereviewedby J<ilnice. Ma~t~hanges: . pity of PeterboroHgh is now included as a key linkage to J;Mhamfor reviewing traffic deficiencies within the area east of Toronto. . 'the dOC(jments to be reviewed during the EA process are flOwnsted (ToR, P.5). . Ubdated data that becomes available will be used in the assessment of transportation needs. . Environmental considerations will now include development of infrastructure that recognizes natural heritage system connectivity, addresses the recommendations of environmental management plans and strategies, and the development of transportation systems which support sustainable community design. (ToR, P 15. P16) . Objectives that will guide the identification of altematives have been listed (ToR. P20). ToR Review CI{}l-!lJgton DRAFT MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE Notes: Any alternatives would have to rneet these objectives. All transportation alternatives must be looked at. It is thought that the Province is thinking more globally about transportation. The Ministry of the Environment's mandate drove these revisions. There will be a greater influence on use of public input. . The five key principles of a sound evaluation process have been listed (ToR, P 23). Note: It was noted that Peterboroygh and Kawartha Lakes are very pro-407. . No major changes to the process for generating a study area or the process to generate alternative methods. . Significant change to the assessment and evaluation of alternative methods. (ToR, P32). Originally read: The first step entails an ass.essment of the impacts of the various alternatives underCol7sideration. Now reads: The first step ent~ilsia(jetai/edfieJd inventory of conditions associated witheadha./ternativemethQff. . Table.5.2"Evaluation Fa~llrs,Snteria andJndicators" (ToR, P36). Two. additions. under Vegetation - Jossl encroachment of habitat of knovtn species of conservation concern or species at risk, and effect on totfjlcqver in watershed. One addition under Wildfife -eff~ctS(jflighting on wildlife. Note: Just starting to recognize the impacts of lighting on the matil)g hfjbits of certain species. ()hange$ fjlso made under Landscape Connectivity and Speqiaf Species. /'.Jew factors added - Recreational Opportunities and Light (ToR, P. 37) . Concept Design (ToR, P. 39) - new paragraph added dealing with the development of a process to identify potential revisions to the concept design. . Community Advisory Group (CAG) will continue, however the mandate, membership and operating procedures of the Group will be further defined prior to reconstituting the CAG. (ToR, P. 43). Note: The Clarington Highway 407 Community Advisory Group does not have recognized status. . Changes to the Information to be provided for an E.A. under the Canadian Environmental Assessment Act (see ToR Su ortin Document A - Federal/Provincial Coordination. Clw:il1gron DRAFT MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE Janice reviewed an email from Doug Allingham, which indicated that the MTO will continue to work with the Clarington Highway 407 CAC and are prepared to attend a future meeting of our group. Hhowever the study will first be formally introduced with MTAG, RAG and CAG members. This means that we will not likely have TSH present to us for our March 1s, meeting date. In this event the March 1st meeting will be cancelled and in anticipation, a meeting date for the week of March 7''' will be scheduled. Sharon will canvass all CAC Sharon Norris members to determine their availability that week. Discussion: After the EA report is submitted it will thenQeapprQv~dby the Ministry of the Environment, after which a co.nC(lptdesign must be developed. The Study Schedule still indi~t~st~l:!Uhe EA Report will be submitted to MOE by ~ecemper:2006Jh9wever, this seems overly aggressive. SOI":f1~ilifon:nation can be re- packaged and some will be ne'NuP'"~r9t# war\<- FieldwOrk will be required during all fourcS,eliso)'\s. Questions: ,..... ..........:,........:..:: ............:..:.'.. Thequesti.(J~of hO'N~lli(;kIY th~projEl#col.lldbe moved through DurhamwaslJlised.ltw<.is.not~d that the E.A. will not be divided intot\Vo'\\'ihich wQuldslowdown the process, also that we need to push the widening of Taunton Road and that thetirning oftheairport is thought to be 2012 but there is no FedEjral approval forlhe E.A. process yet. Note: Taunton (Steeles) wiU be fOUr lanes to the Rouge Valley. WiliC9mments on alternatives to the undertaking be accepted? Ple~serefer to 4.1.1 of the ToR (P 23) which states that "the entiteactivity must be completed in consultation with the public, stakeholders, regulatory agencies and municipalities". We will have input but will not be a part of the decision making. Our ideas need to be put forward auicklv before a preferred alternative is set. We need to make specific requestsl recommendations and be prepared to submit this information as we will not be asked what we think. The preferred alternative will follow quickly after the Work Plans. Not included was our request to consult with other transportation providers on their long-term plans; however this suggestion is included in the ToR for the Mid Pen highway. ToR. We need to take the page from the Mid Pen ToR and re- submit it for this project. CI~!!ilJgton DRAFT MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE ,'II I . I No changes were made to the ToR regarding our air quality comments. It was suggested that this may be due to the fact that "moving" traffic produces fewer emissions. Note: Montreal attributes 50% of their bad air on "wood smoke" from fireplaces. The com crop in Ontario consumes carbon dioxide faster than forest or any other crop. Staff Report Review: Stakeholders will be able to commend on Work Programs. Work Programs will be one topic for public consultation. Preparation for TSH: The CAC needs to listen to them then ask howinpLitistobe gathered from us and related to us. TSH/MTOwill Jjeformally requested to meet with the CAC. We will requesHtiatJohn Slobodzian (the old project manager) be invitedas4henew project manager, Dan Remollino, may not have all the back round information re uired.. . Although a quorum is require(jonlyfor decisio~ makil1Qitis asked that Gornmittee membel'El RSVPto mElEltjng invitations. The first TUesday of thf; month is stiUoyr stan~ard meeting date, however as revioiJsl noted the Marclidate will chan e. Mef;ti~gadjourned at8:03 P'IT1. CAC Members Linda Gasser Janice Szwarz Other Business Adjourned Next Meetings Week of March 7th - date to be determined, A ril 5th Location: Present (Voting Members) , ,\ Present (Non-Voting Members) Regrets: Absent: Secretary: Minutes-approved bv Committee MINUTES Clarington Traffic Management Advisory Committee Thursday, January 20, 2005 Committee Room lA Enter via Municipal Administrative centre, 40 Temperance St. Bowmanville, thru the north door on Church St. David Duffie, Shane Morris, Ron Radcliffe, Fred Johns, Glenn Wallis, Andrew Kozak, Dave Rickard, Gord Lee Don MacArthur, Leslie Benson, Tony Cannella, Ron Baker, Stuart McAllister, Keith Richards Wayne Godwin, Ross Libbey, Clayton Morgan, Brendon Nightingale, Dirk Zinner Donna Van Schyndel I - 7 0~~~~~~~,~,=: , ; OfllG-iNAL 'I l~---"'" -- . "'""- ~' COPiES ,)~. . _= i --'-1--- L=-'. ---1---- j "'~-"-".l'-""'''--- !----..."...". .'1".' ........--... - " ~".._---,- .....,_.-J-_.,."~,._.._.... J ......."..:.".--...-..:.......,""'..,.-..-... I , . ,,"......--.'"-.-. '.~ :;0...._....___ -;,;,~--"'"'-,......""--,--. , t~'":.. The meeting was brought to order by Tony Cannella to facilitate the process for nominations and election of Chair and Vice-Chair. Post election the meeting was chaired by Andrew Kozak. Elections for Chair & Vice Chair of Committee According to the Committee's constitution the voting members shall review the position of Chairperson and Vice-chairperson in January of each year. At the first meeting ofthe new year the voting members shall elect from their number a Chairperson and Vice-chairperson to serve for the coming term. Election of Chairperson First nomination: Don MacArthur nominated Andrew Kozak as Chairperson. Second offer to nominate: No-one was nominated. Third offer to nominate: No-one was nominated. A count of hands showed that all were in favour of the first nomination and Andrew Kozak accepted the position of Chairperson. November 15 November 15 Cone. Rd. 7/Lan . d Rd. George Reynoldsl Devondale Dr. Nash Rd.f Fourth Ave. 26 CTMACMinutes " k Januarv 20. 2005 Election ofVice-Chairverson First nomination: Ron Radcliffe nominated Glenn Wallis as Vice- chairperson. Second offer to nominate: No-one was nominated. Third offer to nominate: No-one was nominated. A count of hands showed that all were in favour of the first nomination and Glenn Wallis accepted the position of Vice-chairperson. 1) Minutes of Previous Meeting: November 18, 2004 The following motion was proposed: THAT: "The minutes of the November 18,2004 meeting are approved without changes." MOVED by Dave Rickard; SECONDED by David Duffie. CARRIED 2) Items for Information a) Road Watch-CRon Radcliffe) There were 27 report forms submitted over the past month. Traffic Watch Update-CRon Baker): Figures sent to the Durham Regional Police since the last CTMAC meeting are as follows: DATE LOCATION #OF VIOLATIONS 61 4 November 16 1,880 Constable Richards advised that generally speaking there tends to be only one repeat offense recorded each year. Of the offenses recorded, approximately sixty-five percent are attributed to those who live in the neighborhood in which the violations occurred. b) Highway 407 Update-CRoss Libbey, Leslie Benson) Leslie explained that the January 4th, 2005 meeting was cancelled but that a subsequent date is yet to be determined. CTMACMinutes 3 Januarv 20.2005 c) Bowmanville Community Improvement Plan Update The King Street Bridge A thorough review of the funding criteria for the Canada-Ontario Municipal Infrastructure Program (COMRIF) revealed that repairs to the King Street Bridge do not qualify for funding under this program. Repairs to this structure are forecast for 2006, subject to Council approval. Longworth Bridge A temporary alignment of Longworth Avenue from the bridge westerly to Regional Road 57 was selected to facilitate future development to the south. Construction of Longworth Avenue eastwards towards Mearns Avenue may commence as early as 2006 with the westerly connection to Green Road occurring at a later date. , .., I , d) Presentation-Ontario Traffic Manual Guidelines (Leslie Benson and Ron Baker) This was a very informative presentation regarding regulatory signs, pavement, hazard, and delineation markings. Tony Cannella commented that the Engineering Services Department would like to see a consistent approach used in responding to requests from residents based on Provincial Standards and Guidelines. The present procedure used by staff for determining if warrants for AlI- way stops are being met are Provincial warrants which, because they are based on "highway" applications, may be excessive. Staff are reviewing the present All-way Stop warrants procedure and are considering a "modification" which may more accurately represent the driving community's needs for our Municipality. Engineering staff will be contacting other municipalities to gain insight into the policies or procedures they follow. This information will be used in conjunction with statistics that Clarington staff are preparing and will be shared with the Committee members at a later date. Tony Cannella explained that it is important for Clarington to make decisions/changes that are determined with our community in mind so that they are specifically applicable. 3) Agenda Items for Discussion (please review locations if you are not familiar with the area) a) Ontario Traffic Manual Book 5- Stop Signs, Pages 17-24 Leslie Benson and Ron Baker made a presentation to the Committee to explain the technical reasoning that should be considered when making a decision to install Stop Signs or All-way Stop Signs. CTMAC .Minutes 4 Januarv 20. 2005 b) All-Way Stop Request-Burketon (intersections of Old Scugog Rd and Boundary Rd. , plus Old Scugog Rd and Concession Rd 10) The request for an All-way Stop in these locations has been reviewed on several occasions. The members discussed these intersections in detail looking carefully at whether they meet the warrants as outlined in the Ontario Traffic Manual. In both of these cases the traffic volumes at each intersection fell substantially short of those recommended under the Provincial Guidelines. A motion was adopted: THAT: "The CTMAC has reviewed the information provided regarding theall-way stop requests in Burketon (intersections of Old Scugog Rd. and Boundary Rd., in addition to Old Scugog Rd. and Concession Rd. 10) and has determined that they do not meet the all-way stop warrants". MOVED by David Duffie; SECONDED by Ron Radcliffe. CARRIED c) Ontario Traffic Manual Book 11- Directional Dividing Lines, Pages 36-38 The issue of directional dividing lines was also discussed in the presentation given by Leslie and Ron to the Committee members. d) Pavement Markings in Northern Parts of Clarington This item was brought to the attention of the committee by Mayor Mutton with regard to a need for improvements to the pavement marking policy for rural roads. The Mayor's concern is to improve driver safety and expand the line painting program in the northern parts of the municipality. There are Provincial Guidelines that the Engineering Services Department follows and with access to improved technical programs Clarington's GIS Technician is able to support staff in making better decisions in terms of which roads need to be painted. Clarington's database is now current and Staff are complying with the guidelines. Ron Baker will look at the latest information and check whether markings need to be added in rural locations. Ron will provide the Committee with a brief update once the newest data has been finalized. A motion was proposed. THAT: "The municipality will use the updated data along with the OTM guidelines to detCJ'JT\ine which locations warrant painting". MOVED by Shane Morris; SECONDED by Glen Wallis. CARRIED CTMAC Minutes 5 .r annal'V 20. 2005 4) New Business at Direction of Chair a) Items of Interest to the Committee 401 Ramps Easthound to Liberty Street North Tony advised that he will be presenting to the Region and the Province the findings of a report that proposed conceptual improvement alternatives from the Liberty Street interchange ramps with the 401. After feedback has been received from these two groups Tony will report back to our Municipal Council. Operation Highway #2 Corridor Constable Keith Richards talked about an initiative that the Durham Regional Police recently implemented to address traffic concerns along Hwy. #2. The focus of this initiative was increased traffic enforcement along the Highway #2 corridor in Clarington after noticing a disproportionate number of collisions occurring throughout this stretch of roadway. Members of the Clarington Community Office and Regional Traffic Services participated in this program. A media release was issued at the start of this program and included coverage by both Rogers Television and Clarington This Week News. Constable Richards handed out the results of this initiative which ran from November 7th through to November 20th, 2004. The offenses issued were as follows: Registration - 6 Careless - 1 Drivers License -1 Seat Belt - 1 Alcohol - 1 Speeding - 86 Misc. - 3 Staying Alive in 2005 This is the newest initiative for the Durham Regional Police. They have launched an extensive safe driving campaign which will introduce a new topic each month. .Operation Alternative Measures Keith Richards talked about a very unique program that the Durham Regional Police recently introduced in Bowmanville to serve two distinct purposes. The first was to provide Bowmanville High School students with an opportunity to complete a portion of their required community volunteer hours. The second was to educate the public about safe driving habits. Bowmanville High School students were offered the opportunity to write an essay about the perils of dangerous driving and the best of these essays were selected by the School and Police. The students who wrote the essays were then asked to present this information to drivers who, having CTMAC Minutes 6 Januarv 20. 200S committed a driving offense, were given a choice to either receive a ticket or view the student presentation. This experience was seen as a very positive one for the students while providing needed education to some drivers. Newcastle Arena Board- Southwest on Baldwin and Edward Street There will be an information session this year pertaining to Baldwin 81. which is in the 2005 budget for reconstruction. 5) Next Meeting Date: Febrnarv 17, 2005 - 7:00 pm, Committee Room 1A - Enter via Municipal Administrative Centre, 40 Temperance St. Bowmanville, through the north door on Church St. 6) Adjournment: A motion was proposed: THAT: "The meeting will be adjourned at 9:00 p.m." MOVED by Dave Duffie; SECONDED by Ron Radcliffe. CARRIED PRESENT: ABSENT: CENTRAL LAKE ONTARIO CONSERVATION AUTHORI1Y MINUTES NO.2 AUTHORITY MEETING Tuesdav. Februarv 15. 2005 - 5:00 P.M. MEETING LOCATION: lOO WIllTING AVENUE, OSHA WA AUTHORITY'S ADMINISTRATIVE OfFICE, BOARDROOM ....... J. Sdlell, Chair P. PerkiDs, Vice Chair C. Clarke J. Drumm G.Emm J.Gray J. Kolodzie J. Neal M. Pearce P. Pingle J.R. Powell, Chief Aclmlnimalive 0Illcer 0, White, DIrector, Corporate Senices R Hersey. Director, Development Review & Regulation G. Geissberger, Corporate Communications Coordinator B. Hodgins, Director. Corporate Policy D. Hope, Regulations OfficerlPlanning Assistant M. Hrynyk. General Superintendent J. McColl. Director. Resources Policy & Planning P. Sisson, Director, Environmental Engineering Services G. Soo Chan, Director, Groundwater Resources Margaret Stauffer, Administrative AssistanllRecording Secretary M. Brenner S. Crawford ....... 1. Schell, Chair. called the meeting to order at 5:00 p.m. ADOPTION OF MINUTES DECLARATIONS of interest by members on any matters herein contained - NONE '05FEB21 PH 3:57:03 I - 8 ," .',., .-"..,'"-""..,, ,'.- ";'~""'~'.""'.". t)js~'r'~".u'no."'t :'.1 :pv. 1.j_t.~,.~ ...._.,....,...~~_l,..,,~'I'~,.,,'.,.......' i.,_,.. ,_. . , .....,.,~.."'.__.~.."...'...n~~t~- -",.' ,-. -_._-",,~....,! t"."'-" . ';.".-.-. .......-...........' i"'~~""', ~"'-' ~" 1. Neal noted an error with regard to Resolution #16/05. 1. Neal and not 1. Kolodzie made the motion. The error win be corrected in the minutes of 1anuary 18, ZOO5. . #30 Moved by G. Emm Seconded by P. Pingle THAT the Authority minutes of January 18, 2005 be tuIopted as circulated and amended. CARRIED Res. #31 Moved by O. Emm Seconded by P. Perkins AUTHORITY MEETING-MINUTES - FEBRUARY IS, 2005. PAGE 2 DIRECTOR, DEVELOPMENT REVIEW & REGULATION (I) Staff Report #4513-05 (attached as Schedule 3-1 & 3-2) Re: Applications for Construction, to Place Fill and to Alter a Watercourse - January Ito 31, 2005 THAT the _ched applications be approved and the respective permits be issued. CARRIED DIRECTOR - ENGINEERING & FIELD OPERA nONS (I) Staff Report #4514-05 (attached as Schedule 4-1 to 4-4) Long Sault Conservation Area, Red Pine Timber Harvest - Progress Update Res. #32 Moved by J. Drumm Seconded by J. Kolodzie , I I' THAT Sklff Report #4514-05 be receivedfor information CARRIED DIRECTOR- NATURALHERITAGE (I) Staff Report #4515-05 (attached as Schedule 5-1 to 5-3) Unusual Visitors 10 the CLOCA Office Res. #33 Moved by P. Perkins Seconded by J. Neal THAT SID/f Report #4515-05 be received/or iliformation. CARRIED C. Clarke arrived at 5 :05 p.m. DIRECTOR - CORPORATE SERVICES (I) Staff Report #4516-05 (attached as Schedule 6-110 6-11) 2005 Preliminary Budget J. Kolodzie requested that a perceotage increase/decrease be shown in the budget summary for next year. J. Drumm inquired about the status of Watershed Planning for Lynde Creek (Schedule 6-4). J. McColl reported that the fieldwork is complete and the existing conditions have been drafted. O. Emm inquired about the significant increase in expenditures for 2005 for the Purple Woods Sugar Bush (Schedule 6-8). D. White slated that the amount under 2005 is based on 2004 actuals and could possibly be an allocation error. Slaff will COnflflD the number before the fmalized budget is submitted to the Region and report back to members. P. Perkins inquired about the various Groundwater line entries on Schedule 6-4. D. White indicated that these projects are being conducted by CLOCA and are 100% funded by the Province. G. Soo Chan reported that the Provincial Groundwater Monitoring Program reported zero for 2005 as the liaison positioo for this program is no longer active. J. Gray arrived at5:12 p.Ol. M. Pearce inquired about the decrease of Property Rental Revenue for 2004. D. White slated that CLOCA had several tenant turnovers and the house at Heber Down Conservation Area had been demolished in 2004. The house recently acquired with the Rwmymede property is reflected under 2005. P. Perkins stated that she had been in contact with the Regional Director of Housing with regard to discussions between Regional Housing and CLOCA for the possible use of any of these residential properties. AUTHORITY MEETING - MINUTES - FEBRUARY 15,2005 - PAGE 3 DIRECTOR - CORPORATE SERVICES (CONTINUED) (I) Staff Report #4516-05 (attached as Schedule 6-1 to 6-11) 2005 Preliminary Budget Res. #34 Moved by M. Pearce Seconded by J. Drumm THAT the 2005 Preliminary Budget be approved for submission to the Region of Durlulm. CARRIED Staff Report #4517-05 (attached as 6-12, publication previously circulated to members and staff only) 2004 Year-ln-Revi~w Publication The Chair thanked staff for producing such an excellent publication, which will be circulated to the Clerk's Departments of member municipalities and the Region of Durham, as well as Conservation Authorities within the GT A including Conservation Ontario. The publication will also be available at public events and on the Authority's web site www.c1oca.com (2) Res. #35 Moved by C. Clarke Seconded by P. Perkins THAT Stoff Report #4517-05 be received for i'lformatiolL CARRIED - CIllEF ADMINISTRATIVE OFFICER (I) Property Matters Update - verbal Mr. Powell reported on various property matters. Hamoton - The residential house is not a separate parcel, but is part of the parkette property that is leased to the Municipality of Clarington. A severance is required for it to be sold. Cedar Vallev - We have received an offer of $160,000 for the property on Seneca, conditional on it being severed into two lots. We have also received an offer of $69,000 for the property on Chippewa. subject to approvals. L vnde Shores - We have written to the Ontario Realty Corporate with respect to the transfer of title of the Cranberry West Tract and Shisko property. Enniskillen - The three properties at Enniskillen Conservation Area are scheduled to close June 30, 2005, subject to financing. The Oak Ridges Moraine Foundation and the Nature Conservancy of Canada have been contacted for funding. The Ministry of Natural Resources will be contacted for additional funds and the request to the Region of Durham will be included in the 2005 budget process, under the Green Space Acquisition Fund. J. Drumm inquired about the provincial share of revenue from property sales. Mr. Powell reported that there is an agreement in place with the Minister of Natural Resources that the revenue will be retained by the Authority for future high-priority projects. MUNICIPAL AND OTHER BUSINESS J. Kolodzie inquired about the Authority's web site. G. Geissberger indicated that the website was being completely re-vamped and will include basic information for the public, as well as technical and scientific information. G. Enun stated that the Lynde Shores Alliance has come to an end. P. Perkins reported that a request was made to the Miuistry of Natural Resources to terminate the Memorandum of Understanding. All documentation will be forwarded to the archivist at the Towns of Whitby and Ajax for historic information. . J. Neal had a complaint from an Oshawa resident regarding dogs at the Long Sault Conservation Area. The Chair stated that signage was in place and that this problem was difficult to police. ADJOURNMENT Res. #36 Moved by G. Enun Seconded by P. Perkins THAT 1M meeting odjoum. CARRIED The meeting adjourned a15:35 p.m. I - 9 CLARINGTON ACCESSIBILITY ADVISORY COMMITTEE FEBRUARY 3, 2005 6:30 P.M. MEETING ROOM #1A Present: David Kelly, Chair Sandra Crandall Darlene Matthews Tim Hicks Keith Kelly Councillor Adrian Foster , i 'Regrets: Patti L. Barrie, Municipal Clerk Candice Doiron, Secretary Moved by Sandra Cran Suzanne Wortman Walter Zutell Evylin Stroud Pat Rundle 1. ADOPTION OF MINUTES THAT the minutes of n January 6, 2004 be approved. lED 2. PRESENTA Faye Langmaid, , Special Projects made a presentation to the committee regardin Orono Community Improvement Plan. The main purpose of this Community Improvement Plan (CIP) is to articulate a vision for Orono, based on an assessment of past experience and future prospects. The beautification efforts by the Orono Horticultural Society are evident throughout the town. Signage has been installed by both the Orono BrA and the Municipality to identify the Main Street area. Benches were added along Main Street as part of the Millennium Project. Development of a seating area at the north end of Main Street near the intersection of Mill provides a focal point, rest area and entrance to the Sidney B. Rutherford Walk. A more sensitive sidewalk treatment to address the grade change on the eastern side of Main Street is being recommended as part of this CIP. Ms. Langmaid raised the following accessibility issues: entrance ways of the downtown stores, depressed curbs, ramps, handicap parking. Clarington Accessibility Advisory Committee - 2- February 3, 2005 3. CLARINGTON ACCESSIBILITY BUSINESS COMMUNITY CHALLENGE Councillor Foster has had a positive response from the other members of Council regarding the participation at the launch of the Business Community Challenge. The launch is scheduled for Friday, March 4th 2005 at 2:00 pm, in the Council Chambers. A supplier has been contacted who will donate the accessibility equipment free of charge. Tim Hick and Sandra Crandall will develop the events for the challenge. Darlene Matthews suggested that brochures should be handed out to the merchants at the time of the challenge. Councillor Foster spoke on beha time, the checklist needs t on David Kelly is in charge of notifying the Medi Tim Hick is drafting the invitation to the cil and Board of Trade. An ad will be placed on Page 2 of the Ca He advises that there is limited week before the launch. Pat Rundle has provi he minimum standards for accessibility. 4. David Kelly, Accessibility A The Consultant pr on their work to date. II d Pat Rundell provided a brief update of the Joint mittee Meeting held on Tuesday, February 1, 2005. he audit for Lakeridge Health provided a presentation hairs from each AAC will be meeting May, 2005. 5. CORRESPONDENCE FROM BRIAN DUFFEY The Committee received a letter of resignation from Brian Duffey. The letter will be presented to Council. 6. NEW BUSINESS An invitation was distributed to the Members of the Committee to attend an event entitled "Living Hopes and Dreams" which highlights the experience of employed persons with disabilities in the Durham Region. Evylin Stroud had mentioned that Blue Line Taxi had called her to do a survey about their services regarding accessibility. Clarin9ton Accessibility Advisory Committee - 3- February 3, 2005 There have been parking concerns with the improper use of handicap permits. A notice addressing proper placement of permits will be placed in the news paper. 7. DATE OF NEXT MEETING The next regular meeting is scheduled to be held on March 3, 2005 at 6:30 p.m. in Meeting Room 1A at the Municipal Administrative Centre. 9. ADJOURNMENT Moved by Sandra Crandall, seconded by Tim Hick THAT he meeting adjourn at 8:12 p.m. Secretary REPORT #1 Clarington Enetgizing Ontario REPORT TO COUNCIL MEETING OF FEBRUARY 28, 2005 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, FEBRUARY 21,2005 I " RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) EGD-04-05 - Monthly Report on Building Permit Activity for January, 2005 (b) OPD-001-05- Pitch in Canada (c) OPD-002-05 - Ontario Drinking Water Standards (d) ESD-003-05 - Monthly Response Report - January 2005 (e) CLD-08-05 - Clarington Accessibility Business Community Challenge 2. OFFICIAL PLAN AMENDMENT AND REZONING APPLICATION FOR A HIGH DENSITY HOUSING DEVELOPMENT APPLICANT: MARTIN ROAD HOLDINGS LIMITED THAT Report PSD-021-05 be received; THAT the application to amend the Clarington Official Plan and Zoning By-law submitted by Mr. Kelvin Whalen on behalf of Martin Road Holdings Limited be referred back to the staff for a subsequent report upon receipt of all outstanding agency comments; and THAT the applicant and all interested parties listed in Report PSD-021-05 and any delegation be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET. BOWMANVILLE. ONTARIO L1C 3AB T (905) 623-3379 Report #1 - 2 - February 28,2005 3. ZONING BY-LAW AMENDMENT TO PERMIT THE CONSTRUCTION OF TWO RESIDENTIAL DWELLINGS APPLICANT: BAYWOOD HOMES THAT Report PSD-022-05 be received; THAT the rezoning application submitted by Baywood Homes be approved and that the attached Zoning By-law Amendment attached to Report PSD.022-05 be adopted by Council; and THAT all interested parties listed in Report PSD-022-05 and any delegations be advised of Council's decision. 4. OFFICIAL PLAN AMENDMENT AND REZONING APPLICATIONS TO PERMIT RETAIL COMMERCIAL AND LARGE FORMAT RETAIL USES APPLICANT: AYT CORPORATION THAT Report PSD-023-05 be received; THAT the applications submitted by Walker Nott Dragecivic Associates Limited on behalf of A YT Corporation be referred back to Staff for further processing and the preparation of a further report following the receipt of all outstanding information and agency comments; and THAT all interested parties listed in Report PSD-023-05 and any delegations be advised of Council's decision. 5, RECOMMENDED STREET NAME CHANGES FOR NORTHWEST BOWMANVILLE THAT Report PSD-024-05 be received; THAT the by-law attached to Report PSD-024-05 to amend By-law 86-112, being the Street Name Map and Street Name Inventory, be approved; THAT each residential property owner be remunerated $50.00 and each private school be remunerated $150.00 in recognition of the inconvenience and costs associated with the street name change; THAT the funds for remuneration for street name changes in northwest Bowmanville be paid from Account #1 00-x-x-x-2901 Working Funds Reserve; THAT a copy of Report PSD-D24-05 and Council's decision be forwarded to the Durham Regional Police and the Region of Durham Planning Department; and THAT all interested parties listed in Report PSD-024-05 and any delegations be advised of Council's decision. Report #1 - 3- February 28, 2005 6. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF FEBRUARY 3, 2005 THAT Report PSD-025-05 be received; THAT Council concurs with the decision of the Committee of Adjustment made on February 3, 2005 for applications A2005/001, A2005/003 and A2005/004; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. 7. APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: PORT OF NEWCASTLE HOMES THAT Report PSD-026-05 be received; THAT the request for removal of Part Lot Control with respect to Lots 2 to 9 inclusive, 12 to 17 inclusive, 40 to 45 inclusive, on Plan 40M-2220 and Lots 1 to 19 inclusive, on Plan 40M-2226, be approved and that the Part Lot Control By-law attached to Report PSD-026-05 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-026-05, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. 8. SOUTH COURTICE BUSINESS PARK STUDY - EXTENSION OF INTERIM CONTROL BY -LAW THAT Report PSD-027-05 be received; THAT Council pass a By-law to extend the period oftime that Interim Control By-law 2004-061 would be in effect as contained in Report PSD-027-05 as Attachment 1; and THAT notice of passing of the extension of Interim Control By-law 2004-061 be given in accordance with Subsection 38(3) of the Planning Act, R.S.O. 1990, CP. 13, as amended. Report #1 - 4 - February 28, 2005 9. REZONING APPLICATION TO PERMIT RETAIL AND OFFICE USES KING STREET EAST, COURTICE APPLICANT: 1287561 ONTARIO LIMITED THAT Report PSD-028-05 be received; THAT the application submitted by 1287561 Ontario Limited to permit 2,650 sq.m. of retail commercial and office uses be approved; THAT the changes to the application are deemed minor and a further public meeting is not necessary; THAT the By-law attached to Report PSD-028-05 be amended as follows: (a) revise subsection b)i) to reduce the minimum percentage of lot frontage occupied by a street-related building from 35% to 15%; and (b) add a new subsection b)vii) as follows: "vii) no building may be used on any portion of the lands zoned C1-39 for one or more of the permitted non-residential uses unless an office building comprising a minimum of 230 sq.m. leasable total floor area is constructed on the land."; and THAT the amended By-law attached to Report PSD-028-05 be passed at such time that Staff are satisfied with the securities arrangement and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-028-05 and any delegations be advised of Council's decision. 10. PRE-BUDGET APPROVAL OF CAPITAL WORKS PROJECTS FOR THE RECONSTRUCTION OF: SCUGOG STREET - MIDDLE ROAD TO FUTURE BONS AVENUE, BOWMANVILLE HUNT STREET - BASELINE ROAD TO ALBERT STEET, BOWMANVILLE STATION STREET - MAIN STREET (REGIONAL ROAD 17) TO COBBLEDICK STREET, ORONO THAT Report EGD-05-05 be received; THAT pre-budget approval in the amount of $1 ,750,000 be granted for the reconstruction of Scugog Street - Middle Road to Future Bons Avenue; THAT pre-budget approval in the amount of $1 ,070,000 be granted for the reconstruction of Hunt Street - Baseline Road to Albert Street; Report #1 - 5 - February 28, 2005 THAT pre-budget approval in the amount of $520,000 be granted for the reconstruction of Station Street - Main Street (Reg. Rd. 17) to Cobbledick Street; and THAT staff proceed with the coordination and authorization of necessary utility relocation, with land acquisition negotiations with the affected parties adjacent to the subject projects, and with the preparation of all necessary tender documentation and detailed design for all three of these projects and call for tenders as early as possible. 11. QUARTERLY PARKING REPORT THAT Report CLD-05-05 be received; and THAT a copy of Report CLD-05-05 be forwarded to the Bowmanville Business Centre for their information. 12. PRIVATE PARKING ENFORCEMENT THAT Report CLD-06-05 be received; THAT the by-laws attached to Report CLD-06-05 to appoint parking enforcement officers for private property be forwarded to Council for approval; and THAT James Barr, Christopher Templeton and Munyaradzi Chitengu, Securitas Canada Ltd., Valiant Property Management and Newton Trelawney at NCC #1 be advised of Council's actions. 13. TENDER CL2004-40 2005 TREE MAINTENANCE PROGRAM THAT Report COD-006-05 be received; THAT Tender CL2004-40 be awarded to The Wilderness Group, Wawa, Ontario, for the provision of all labour, material and equipment required for the 2005 Tree Maintenance Program at an estimated cost of $35,947.00, plus GST; and THAT the funds in the amount of $35,947.00 be drawn as follows: a) $30,000.00 from the 2005 Parks Maintenance Account #100-36-325- 10115-7163; and b) $6,000.00 from the 2005 Brush Removal- Other Professional Fees Account #100-36-380-10230-7161. Report #1 - 6- February 28, 2005 14. QUOTATION Q2004-17, SUPPLY & APPLICATION OF DECALS, LOGO'S AND GRAPHICS THAT Confidential Report COD-007-05 be received; THAT Forsey Signs, Oshawa be awarded the contract for the supply and application of Decals, Logos and Graphics on an "as required basis" for a term of one year from date of contract award; THAT the funds be drawn from the respective departments' current operating budgets. 15. LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES THAT Report FND-002-05 be received; and THAT the attached list to Report FND-002-05 of applications for cancellation, reduction, apportionments or refund of taxes be approved. 16. RATIFY ACTIONS THAT the actions at the "closed" meeting be ratified. Report 112 CI!J!ilJglOn REPORT CORPORATE SERVICES DEPARTMENT Meeting: COUNCIL Date: February 28, 2005 Report #: COD-008-05 File#: By-law #: Subject: Waste Management of Canada Corporation, 3rd Lease Amending Agreement Recommendations: It is respectfully recommended to Council the following: 1. THAT Report #COD-008-05 be received; 2. THATthe 3rd lease amending agreement with Waste Management of Canada Corporation be approved to extend the agreement on a month to month basis until July 31 ,2005 and; 3. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Subm_",,?2~ Marie Marano Director of Corporate Services "' Reviewed b~: ~ :::l.-Sl'L Franklin Wu Chief Administrative Officer orvath, RDMR, RRFA, Dire or of Operations MM\FH\LAB\cw REPORT NO.: COD-008-o5 PAGE 2 BACKGROUND AND COMMENT The Municipality of Clarington entered into a 2nd lease amending agreement with Waste Management of Canada Corporation June 28, 2004, which expired December 31,2004. Waste Management of Canada Corporation is in the process of relocating to the Courtice site and has requested an extension of the agreement on a month to month basis until July 31, 2005. The Director of Operations is in agreement with this lease amendment. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-6506 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2005 Being a By-law to authorize a third lease amending agreement between the Corporation of the Municipality of Clarington and Waste Management of Canada Corporation. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a third lease amending agreement between Waste Management of Canada Corporation said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part ofthis By-Law. By-law read a first and second time this 28th day of February, 2005. By-law read a third time and finally passed this 28th day of February, 2005. John Mutton, Mayor Patti L. Barrie, Municipal Clerk THIS SECOND LEASE AMENDING AGREEMENT made as of the day of February 200S. BET WEE N: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON (hereinafter called the "Landlord") OF THE FIRST PART -and- WASTE MANAGEMENT OF CANADA CORPORATION. (hereinafter called the 'Tenant") OF THE SECOND PART WHEREAS: A. By lease dated January 2, 1998 ("Lease"), the Landlord leased the Premises described in Schedule "A" to the lease to the Tenant, subject to the "Easement" described in paragraph 4 of the Lease. B. The Lease was amended by the Lease Amending Agreement between the Landlord and the Tenant dated February 2S, 2002 and the 2nd lease amending agreement dated June 28, 2004. The Lease as amended by the Lease Amending Agreement is referred to hereinafter as the "Lease As Amended". C. The Landlord and Tenant have agreed to further amend the Lease As Amended as set out below in this Ttlird Amending Agreement. D. The execution of the Third Lease Amending Agreement by the Mayor and the Municipal Clerk of the Landlord on behalf of the Landlord is authorized by By-law No. 200S- passed by the Landlord's Council on February 28, 2005. -2- NOW THEREFORE THIS THIRD LEASE AMENDING AGREEMENT WITNESSES that in consideration ofthe covenants and agreements which are hereinafter set out, and the payment of Two ($2.00) Dollars by each of the parties to the other (the receipt whereof is hereby acknowledged by each of them), the parties covenant and agree as follows: 1. Paragraph 2(a) of the Lease As Amended is amended to read as follows: "2(a) The Tenant shall have and hold the Premises as a Tenant for a period commencing from January 2, 1998 and ending December 31, 2004. The Tenant has provided written notice to the Landlord to extend the lease up to. no later than July 31, 200S whereupon the Term of this Lease shall be extended to the date set out in the notice on the same terms and conditions (the "Term"). 2. All covenants and conditions contained in the Lease As Amended as further amended by this Second Lease Amending Agreement and 3rd Lease Amending Agreement continue in full force and effect, and time shall continue to be of its essence. 3. This Third Lease Amending Agreement shall enure to the benefit of and be binding on the parties hereto and their respective successor and assigns. IN WITNESS WHEREOF the Parties have duly executed and unconditionally delivered this Second Lease Amending Agreement as of the date first above written. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON By: Mayor John Mutton By: Municipal Clerk, Patti L. Barrie We have authority to bind the corporation. WASTE MANAGEMENT OF CANADA CORPORATION By: Name: Title: By: Name: Title: We have authority to bind the corporation. SUMMARY OF BY-LAWS FEBRUARY 28, 2005 BY-LAWS 2005-024 being a by-law to authorize a third lease amending agreement between the Corporation of the Municipality of Clarington and Waste Management of Canada Corporation (Report #2) 2005-025 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Applicant: Baywood Homes) (Item #3 of Report #1) 2005-026 being a by-law to amend By-law 86-112, a by-law to establish a Street Name Map and Street Name Inventory in the Municipality of Clarington (Item #5 of Report #1) I '.' 2005-027 being a by-law to exempt certain portions of Registered Plans 40M-2220 and 40M-2226 from Part Lot Control (Applicant: Port of Newcastle Homes) (Item #7 of Report #1 ) 2005-028 being a by-law to extend the period of time that Interim Control By-law 2004-061 would be in effect passed pursuant to Section 38 of the Planning Act, R.S.O. 1990, c.P.13, as amended (Item #8 of Report #1) 2005-029 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Applicant: 1287561 Ontario Limited) (Item #9 of Report #1) 2005-030 being a by-law to appoint individuals as Parking Enforcement Officers for Private Property (Item #12 of Report #1) 2005-031 being a by-law to appoint individuals as Parking Enforcement Officers for Private Property (Item #12 of Report #1) 2005-032 being a by-law to appoint individuals as Parking Enforcement Officers for Private Property (Item #12 of Report #1) ClNwiggron MEMO CLERK'S DEPARTMENT To: Mayor Mutton & Members of Council From: Patti L. Barrie, Municipal Clerk Date: February 28, 2005 Subject: COUNCIL AGENDA - FEBRUARY 28, 2005 'I Please note the following items to be added to the February 28, 2005 Council Agenda: DELEGATION b) Ron Collis with respect to Report CLD-08-Q5 {Item #1 e) of Report #1) in regards to the Clarington Accessibility Advisory Committee. COMMUNICATIONS Item for Direction D - 12 Brenda Jeffs requesting Clarington take an active role in regards to the Provincial review of distribution and sale of alcoholic bever8gesin Ontario by requesting public input and consultation to identify concerns. (Delegation a). U Patti L. Barrie, Municipal Clerk c.c. - Frank Wu, Chief Administrative Officer Department Heads PLB*ct Attachment CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 Brenda Jeffs 24 Millville Ave. Hampton, ON LOB 1 JO (905) 263-4150 February 22, 2005 Mayor Mutton and Members of Council Municipality of Clarington 40 Temperance Street Bowmanville, ON L 1C 3A6 Re: Provincial Review of Distribution and Sale of Beverage Alcohol in Ontario Dear Mayor and Members of Council As you are aware, the Provincial Government is undertaking a review of the distribution and sale of beverage alcohol in Ontario. The Association of Municipalities of Ontario has indicated they will be engaging in this process, as there are several implications for municipal government. I respectfully request the Municipality of Clarington take an active role in this process by requesting public input and consultation to identify concerns. In 2002, an LCBO Agency store was established in the village of Clarington. After a number of discussions with this governing body, I am completely dissatisfied wnh the response from the Province and their lack of interest in public input. Aside from the obvious social responsibility issues, below I have listed a two issues of which the Municipality should have concern and communicate to the province through AMO input. . The LCBO states they will not place an agency store in an area where the Municipality does not want it. When I asked what their communication was with Clarington, they responded by saying the Municipality would have been aware because of advertisements in the newspaper. I have attached copies of these advertisements, which you will see refer to .possible business opportunity" in a variety of communities. The province should be required to have direct communication with Municipal staff and not expect the Municipality to respond to such vague ads, with the assumption that no response is approval. . The property on which this agency store is located is zoned C3 (Hamlet commercial). This type of zoning is intended to serve the needs of local residents only, it is not meant to be a destination for outsiders. As a full size LCBO is located a mere five minutes away in Bowmanville, the residents of the village of Hampton are not under-serviced. As you would observe from a visit to the village on a Friday evening or Saturday afternoon, the majority of the customers are those passing by Hampton, and thus unnecessarily increasing the traffic in this residential hamlet. The L<::BO even advertises that an agency store will "stimulate local traffic.. As the LCBO is a public body, it is not required to comply by the Zoning by-law. The Zoning by-law, as it exists, provides for public input into changes or exceptions. I am quite certain, had the LeBO, been required to comply, public input would have determined the residents did not desire it. ...2 A multitude of other issues exists including but not limited to: Previous discussions with Council and the Mayor indicate that the Municipality had their hands tied with regard to the implementation of this agency store. This may be the Municipality's only opportunity to ensure this same scenario doesn't re-occur in Solina. or in Enniskillen, or in Courtice. I urge the Municipality to take a lead role in the current review and if nothing else, prevent this scenario from reoccurring. Please respond by indicating what action Clarington is taking to be involved. The Myth (per the LCBO) .Once a need for service has been identified...." "Beverage alcohol must be kept physically segregated from all other items sold in the host business" "Outside of LCBO-approved hours of service, iI is preferred if the Operator is able to cover or enclose the display of beverage alcohol" "New model for liquor sales in under-serviced rural communities.. ." "Preventing sales to minor and to customers who appear to be intoxicated are key social responsibility requirements.... ... and the list goes on. Yours truly, Brenda Jeffs 2- The Reality Their need analysis was no more than phone calls from a "few" local businesses. Not requests from residents for increased service. The handle on the left provides direct access to the milk, the handle on the right provides direct aCcess to the beer but feel free to reach across if you like. At 9:30 a.m. on any given Sunday, cases of beer are stacked on the floor and in the coolers with open access. There is a full size LCBO outiet 5 minutes from Hampton. This may be the case, but parents in the community no longer allow the kids to go to the store by themselves. They don't want them to encounter the odd consumer indulging under an umbrella outside or the line up of consumers smelling of previous consumption, and any possible confrontation that may occur as a result. ,. Council meeting update - February 28, 2005 Development Charges Hearing - Ed Vanhaverbeke - simply advised that at this time they do not know what the use of the building will be. He confirmed that he has no problem paying the Development Charges, but if the use ends up being industrial, he will expect a refund. ,*** Lori confirmed the report would go to next GPA == MarCh~?~? ~"'\ ..)\ . Ron Collis - spoke in support of the Clarington Accessibility Business Community Challenge - The kick-off is this Friday at 2:00 pm. Mr. Collis also advised of the Rick Hanson - Wheels in Motion event which is scheduled for June 1ih Brenda Jeffs - spoke about the issues that have developed in Hampton as a result of the selling of alcohol at the local store. She advised that the Province is undertaking a review and her message was to encourage Council communicate these problems through AMO. ** This was referred to PSD for a Report. Correspondence - Receive for info. - 1-15 Pat Pingle will attend on Mayor's behalf to Great Lakes Cities Initiative. 1-16 - Town of uxbridge resolution regarding Oak Ridges Moraine Plan extension for deadline - ENDORSED 1-17 - Region of Durham resolution regarding review on Source Water Protection - ENDORSED 1-19 - further to this item, councilor Schell spoke regarding redirecting of traffic when 401 is closed. Motion passed later in the meeting. Motion for Direction: 0-7 - Barb Hiff - Distress Centre - Referred to CS 0-8 - Elizabeth Fulton - received 0-9 - Robert Prowse, Richmond Hill - ENDORSED 0-10 -AMO - RECEIVED 0-11 - County of Oxford - RECEIVED Report #1 - passed \ Report re Waste Management of Canada - passed Regarding traffic accidents on 401 the following resolution was passed v4)~!' ~ Cj\1 . That the director of engineering express Council's concern of detouring traffic-',\ 1}t(i\(~ . through the Hamlet of newtonville and Village of Newcastle when accidents occur \, fII F'{J on 401,' )~t~ / And Therefore this matter be part of the MTO's lEA study report. .J This was further amended to include all 401 communities and for staff to notify the Province of undue costs the Municipality is incurring. Brenda Jeffs 24 Millville Ave. Hampton. ON LOB 1JO (905) 263-4150 February 22. 2005 Mayor Mutton and Members of Council Municipality of Clarington 40 Temperance Street Bowmanville. ON L 1 C 3A6 Re: Provincial Review of Distribution and Sale of Beverage Alcohol in Ontario Dear Mayor and Members of Council As you are aware. the Provincial Government is undertaking a review of the distribution and sale of beverage alcohol in Ontario. The Association of Municipalities of Ontario has indicated they will be engaging in this process. as there are several implications for municipal government. I respectfully request the Municipality of Clarington take an active role in this process by requesting public input and consultation to identify concerns. In 2002. an LCBO Agency store was established in the village of Clarington. After a number of discussions with this governing body. I am completely dissatisfied with the response from the Province and their lack of interest in public input. Aside from the obvious social responsibility issues. below I have listed a two issues of which the Municipality should have concern and communicate to the province through AMO input. . The LCBO states they will not place an agency store in an area where the Municipality does not want it. When I asked what their communication was with Clarington. they responded by saying the Municipality would have been aware because of advertisements in the newspaper. I have attached copies of these advertisements. which you will see refer to "possible business opportunity" in a variety of communities. The province should be required to have direct communication with Municipal staff and not expect the Municipality to respond to such vague ads. with the assumption that no response is approval. . The property on which this agency store is located is zoned C3 (Hamlet commercial). This type of zoning is intended to serve the needs of local residents only. it is not meant to be a destination for outsiders. As a full size LCBO is located a mere five minutes away in Bowmanville. the residents of the village of Hampton are not under-serviced. As you would observe from a visit to the village on a Friday evening or Saturday aftemoon. the majority of the customers are those passing by Hampton. and thus unnecessarily increasing the traffic in this residential hamlet. The LCBO even advertises that an agency store will "stimulate local traffic". As the LCBO is a public body, it is not required to comply by the Zoning by-law. The Zoning by-law, as it exists, provides for public input into changes or exceptions. I am quite certain. had the LCBO. been required to comply. public input would have determined the residents did not desire it. ...2 2- A multitude of other issues exists including but not limited to: The Myth (per the LeBO) "Once a need for service has been identified...." "Beverage alcohol must be kept physically segregated from all other Items sold in the host business." "Outside of LCBO-approved hours of service, it is preferred if the Operator is able to cover or enclose the display of beverage alcohol." "New model for liquor sales in under-serviced rural communities.. ." "Preventing sales to minor and to customers who appear to be intoxicated are key social responsibility requirements..." ... and the list goes on. The Reality Their need analysis was no more than phone calls from a "few" local businesses. Not requests from residents for increased service. The handle on the left provides direct access to the milk, the handle on the right provides direct access to the beer but feel free to reach across if you like. At 9:30 a.m. on any given Sunday, cases of beer are stacked on the floor and in the coolers with open access. There is a full size LCBO outlet 5 minutes from Hampton. This may be the case, but parents in the community no longer allow the kids to go to the store by themselves. They don't want them to encounter the odd consumer indulging under an umbrella outside or the line up of consumers smelling of previous consumption, and any possible confrontation that may occur as a result. Previous discussions with Council and the Mayor indicate that the Municipality had their hands tied with regard to the implementation of this agency store. This may be the Municipality's only opportunity to ensure this same scenario doesn't re-occur in Solina, or in Enniskillen, or in Courtice. I urge the Municipality to take a lead role in the current review and if nothing else, prevent this scenario from reoccurring. Please respond by indicating what action Clarington is taking to be involved. Yours truly, Brenda Jeffs