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HomeMy WebLinkAbout01/17/2005 "- Cl~.n DATE: MONDAY, JANUARY 17, 2005 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS PRAYERS ROLL CALL DISCLOSURES OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a meeting of Council held on December 13, 2004 DELEGATIONS a) Alana Saunlier - On Street Parking (Correspondence Item 0-3) '- b) Maxine Hoos - Rezoning By-law Amendment Application Submitted by Kylemore Homes (Item #4 of Report #1) c) Frank Snyder - Zoning By-law Amendment Application Submitted by Martin Topolie on behalf of Peter Sainovski (Item #3 of Report #1) d) Peter Sainovski - Zoning By-law Amendment Application Submitted by Martin Topolie on behalf of Peter Sainovski (Item #3 of Report #1) e) Martin Topolie - Zoning By-law Amendment Application Submitted by Martin Topolie on behalf of Peter Sainovski (Item #3 of Report #1) COMMUNICATIONS Receive for Information I - 1 Joyce Marshall, President, VON Durham Region Board of Directors - Services Offered I - 2 John O'Toole, MPP, Durham - Hydrogen Fuel Injected Buses 1-3 Councillor Neal Snutch, Township of Ramara, Chair of Ontario Small Urban '-' Municipalities (OSUM) - Annual Conference and Trade Show CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L1C 3A6 T (905) 623-3379 Council Agenda - 2 - January 17, 2005 "'- I - 4 Minutes of the Ganaraska Region Conservation Authority meeting dated October 21,2004 I - 5 Minutes of the Clarington Accessibility Advisory Committee meeting dated Oecember 2, 2004 I - 6 Minutes of the Durham Nuclear Health Committee meeting dated November 19, 2004 I - 7 Minutes of the St. Marys Cement Community Relations Committee meeting dated December 7, 2004 I - 8 Minutes of the Kawartha Conservation Authority meeting dated October 27,2004 I - 9 Minutes of the Clarington Museums and Archives Board meeting dated December 8, 2004 I - 10 Minutes of the Local Architectural Conservation Advisory Committee meeting dated November 16, 2004 "'- I - 11 Minutes of the Clarington Agricultural Advisory Committee meeting dated November 11, 2004 1-12 John O'Toole, MPP, Durham - GO Transit Rail Services Eastward 1- 13 John O'Toole, MPP, Durham - Community Reinvestment Fund (CRF) 1-14 Jerry Quellette, MPP, Oshawa - Legislation to Protect Elected Officials I - 15 David Webster, District Branch Manager, Canadian Red Cross - 2003-04 Annual Report I - 16 Ian Macnab, Chief Administrative Officer, Kawartha Conservation - 2005 Preliminary Budget I - 17 The Honourable John Gerretsen, Minister of Municipal Affairs and Housing - Proposed Greenbelt Act, 2004 and Draft Greenbelt Plan I - 18 The Honourable John Gerretsen, Minister of Municipal Affairs and Housing - Municipal Performance Measurement Program (MPMP) "'- I - 19 Brian Lemon, CEO of Lakeridge Health Corporation - Policies to Improve Services and Efficiency at Lakeridge Health Council Agenda - 3 - January 17, 2005 "'- I - 20 Bill Colvin, Chief of Communications, Lakeridge Health Corporation - Funding for Physician Recruitment and Related Administrative Expenses I - 21 Brian Lemon, CEO of Lakeridge Health Corporation - Administrative & Support Services Savings Target I - 22 Rouge Valley Health System and Lakeridge Health Corporation - Sharing of Two Senior Executives I - 23 Federation of Canadian Municipalities - Nominations for the 2005 FCM-CH2M HILL Sustainable Community Awards I - 24 Federation of Canadian Municipalities - Proposal for Sharing the Federal Fuel Tax I - 25 Roger Anderson, President, Association of Municipalities of Ontario - Ontario- AMO Memorandum of Understanding (MOU) and Protocol I - 26 Ron Watkins, Director General, Aerospace and Automotive Branch, Industry Canada - General Motors of Canada's proposed Beacon Project "'- I - 27 C. Anne Greentree, Deputy Clerk, City of Pickering - Region of Durham Business Case Analysis For the Potential Transfer of Lower Tier Municipal Transit Services I - 28 Martin de Rond, Director of Legislative & Information Services/Town Clerk, Town of Ajax - Regional Transit Amalgamation and Regional Stabilization Reserve I - 29 George Graham, Clerk Administrator, The Township of Brock - Business Case Analysis for the Potential Transfer Of Lower-Tier Municipal Transit Service to the Regional Municipality of Durham I - 30 Donald McKay, Oirector of Corporate Services/Clerk, The Corporation of the Town of Whitby - Potential Transfer of Lower-Tier Municipal Transit Services to the Regional Municipality of Durham 1-31 P.M. Madill, Regional Clerk, The Regional Municipality of Durham - Brownfield Regulation and Revisions to the Region's Framework for Assessing Site Contamination I - 32 P.M. Madill, Regional Clerk, The Regional Municipality of Durham - Bill 26, The Strong Communities Act, 2004 "- I - 33 P.M. Madill, Regional Clerk, The Regional Municipality of Durham - Ourham Trail Co-ordinating Committee - Terms of Reference Council Agenda - 4 - January 17, 2005 "'- 1-34 P.M. Madill, Regional Clerk, The Regional Municipality of Durham - 2005 Interim Regional Tax Levy I - 35 P.M. Madill, Regional Clerk, The Regional Municipality of Durham - Greenbelt Draft Plan I - 36 Marolyn Morrison, Mayor, Town of Caledon - 2004 Greenbelt Draft Plan I - 37 C. Anne Greentree, Oeputy Clerk, City of Pickering - Draft Greenbelt Plan I - 38 Mayor John Gray, City of Oshawa - Policical Crisis in the Ukraine I - 39 Neil. T. McKerrell, Chief, Emergency Management Ontario - Emergency Management Regulations 1-40 Joan Andrew, Assistant Deputy Minister, Integrated Environmental Planning Division, Ministry of the Environment - Orinking Water Systems Regulation 1-41 Enza Cancilla, Hydro One Networks Inc. - Ontario Communities and Hydro One 2005 Calendar "'- I - 42 Federation of Canadian Municipalities - Tsunami Disaster in Southeast Asia I - 43 Chris Conti, Executive Oirector, Friends of Second Marsh - Wetlands & Wildlife I - 44 Mark Hendrikx - 151 Annual Newcastle Santa Claus Parade I - 45 John O'Toole, MPP, Durham - Amendments to the Ontario Society for the Prevention of Cruelty to Animals Act I - 46 Ministry of Energy - Ontario Power Authority 1-47 The Honourable John Gerretsen, Minister of Municipal Affairs and Housing- Strong Communities (Planning Amendment) Act, 2004 I - 48 Slyvia Terpstra, Director of Education, Kawartha Pine Ridge District School Board - 2003-04 Director's Annual Report '- Council Agenda - 5 - January 17, 2005 "'- CORRESPONDENCE FOR DIRECTION D - 1 Ron Hooper, Chairman, Board of Management, Bowmanville Business - Power Outages D - 2 Jennine Agnew-Kata, Executive Director, Literacy Network of Durham Region (LiNDR) - Family Literacy Week D - 3 Alana Saunlier - On-Street Parking D - 4 Peter and Jennie Vermeulen - Scugog Street Name Change D - 5 P.M. Madill, Regional Clerk, The Regional Municipality of Durham - Pilot Project to Recycle Agricultural Farm Balewrap D - 6 C. Anne Greentree, Deputy Clerk, City of Pickering - Municipal Elections Act, 1996, Bill C-261 - Lower the Voting Age D - 7 Karen Landry, Clerk, Town of Halton Hills - Bell 911 System - Address Ouplication "- D - 8 Denise Labelle-Gelinas, City Clerk, City of Cornwall - Shortage of Medical Doctors D - 9 Tom Barrie, Chair, Agricultural Advisory Committee of Clarington - Dairy Herd Improvement (DHI) Funding D - 10 Township of Wellington North Community Reinvestment Fund (CRF) and Gas Tax D - 11 Pat Madill, Regional Clerk, Regional Municipality of Durham - Spreading and/or Storage of Paper Fibre Biosolids D - 12 Carolyn Downs, City Clerk, City of Kingston - Child Benefit Su pplement D - 13 P.M. Madill, Regional Clerk, The Regional Municipality of Durham - Region of Durham Transit By-Law D - 14 Lisa McNee Baker, Executive Director, Big Brothers & Sisters of Clarington- "Bowl for Kids' Sake" D - 15 Sid Ryan, President, Canadian Union of Public Employees - Child Care and Early Childhood Education "'- Council Agenda - 6 - January 17, 2005 "- D - 16 Confidential Legal Matter (Circulated under Separate Cover) o - 17 Confidential Legal Matter (Circulated under Separate Cover) MOTION NOTICE OF MOTION REPORTS 1. General Purpose and Administration Committee Report of January 10, 2005 2. Report CLO-02-05 - Repeal of Official Plan Amendment No. 39 3. Report COD-002-05 - Confidential Personnel Matter (Circulated under Separate Cover) UNFINISHED BUSINESS BY-LAWS "- OTHER BUSINESS a) Appointments to the Newcastle Village Community Hall Board and to the Animal Advisory Committee (Applications Circulated under Separate Cover) BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT '- OISCLOSURES OF PECUNIARY INTEREST Council Minutes PRAYER ROLL CALL Present Were: Also Present: MINUTES MUNICIPALITY OF CLARINGTON Oecember 13, 2004 Minutes of a regular meeting of Council held on Oecember 13, 2004, at 7:00 p.m., in the Council Chambers . Councillor Schell led the meeting in prayer. Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Ping Ie Councillor G. Robinson Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella (attended until 8:43 p.m.) Director of Community Services, J. Carauna (attended until 8:43 p.m.) Director of Planning Services, D. Crome Solicitor, D. Hefferon Director of Operations, F. Horvath (attended until 8:43 p.m.) Director of Corporate Services, M. Marano Deputy Treasurer, L. Gordon (attended until 8:43 p.m.) Acting Chief of Emergency & Fire Services, G. Weir (attended until 8:43 p.m.) Administrative Assistant to the Clerk, C. Tennisco (attended until 8:43 p.m.) Municipal Clerk, P. Barrie There were no disclosures of pecuniary interest stated for this meeting. Resolution #C-595-04 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the minutes of a regular meeting of Council held on November 22, 2004, be approved. "CARRIED" Council Minutes PRESENTATION -2- December 13, 2004 Resolution #C-596-04 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the following Presentations be added to the Agenda: 1) Ruben Plaza, St. Marys Cement, Bowmanville Plant; and 2) Brian Ritchie, Detox Environmental Ltd. "CARRIED" Ruben Plaza and Martin Vroe, St. Marys Cement, Bowmanville Plant addressed Council regarding the article printed by The Toronto Star. Mr. Plaza spoke on the issue of Principal Air Emissions quality survey of the Ministry of Environment with the following points: . Air Emission Monitoring - Sulphur dioxide, carbon monoxide, ozone, nitrogen dioxide were below the MOE standard; . Dust Monitoring - PM 10 results showed an average of21.77 ug/m3 (<1/2 of the limit of 50 ug/m3); and . Gas Emission Monitoring - Opacity average of 5.14%. Mr. Plaza stated St. Marys Cement continues to reduce/control emission levels by: -96 dust collectors in the plant -Spraying water for handling material -Dust suppressants on roads; -Water truck for dust control on roads; -Stock piles covered; -Tree planting program; and -Evaluation of technologies for reducing the emissions of S02 and NOx. Brian Ritchie, Detox Environmental Ltd., addressed Council regarding an article printed by The Toronto Star on Wednesday, December 8, 2004 which stated negative facts regarding recycling/detoxing process of Detox. Mr. Ritchie stated since the release of the article they have received numerous inquires from customers, including the Municipality of Clarington. Mr. Ritchie advised the article was incorrect and The Toronto Star based their facts on the web site of WWW.Dollution.orq. A retraction was issued by The Toronto Star on Friday, December 10, 2004. Council Minutes PRESENTATIONS DELEGATIONS - 3 - December 13,2004 In closing, Brian Ritchie stated Detox will continue to serve the municipality in the disposal of hazardous waste and advised they are in the process of legal action against The Toronto Star. Mayor Mutton introduced Edith Hopkins, Library Director and welcomed her to the Municipality of Clarington. Resolution #C-597-04 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT a delegation of Keith Isnor, Clarington Museums and Archives Board regarding Correspondence Item D-7 be added to the list of delegations. "CARRIED" David Kelly, AccessibilityAdvisory Committee, regarding Report CLD-40-04 - 2005 Accessibility Plan in Accordance with the Ontarians With Disabilities Act, was called but was not present. Suzanne Elston, Durham Environmental Advisory Committee, appeared before Council requesting nominees for the upcoming Environmental Achievement Awards for Durham Region. Awards will be presented for the following five categories: . Stewardship Project - maintain, protect and preserve the environment; . Restoration Award - restoration of degraded natural environments . Communication Award - leadership in aiding the public about the environment . Innovation Award - "out of the box" thinking to positive change to the environment . Partnership Award - enhancement of the environment through relations with the public. Ms. Elston advised nominations will close January 31, 2005 and awards will be presented in April 2005. Council Minutes DELEGATIONS -4- December 13, 2004 Mario Veltri stated the following concerns in regards to Report PSD-138-04 - Rezoning and Plan of Subdivision (Veltri and Son Limited): - property zoning being changed from Agricultural to EP7 will not be a benefit; - property has been zoned Agricultural and was used as such; - Mr. Veltri has invested numerous dollars into the property; - originally the subdivision consisted of 93 residential lots and due to changes implemented by the Provincial Government the numbers are reduced to 43 units; and - the project will not affect the nitrate loading. In closing, Mr. Veltri stated he is in agreement with the municipality on the subdivision being limited to 39 lots, but not the conditions set out. Roslyn Houser, Goodmans Law Firm addressed Council regarding PSD-163-04 - Brookhill Secondary Plan Study. Ms. Houser stated concerns over the time frames involved with the process for the Brookhill Neighbourhood Secondary Plan. She is requesting: - Council not approve the Recommendations in the staff Report; - the municipality not to view the process as a confrontation; and - no further time delays (not comfortable with the one year projection). In closing, Ms. Houser is requesting that th~ Municipality allow the development group to look at the new urbanism and that the final phase come back to the municipality for approval. Tom and Chigi Cauchon regarding Report PSD-155-04 - Port Darlington Neighbourhood Secondary Plan COPA 2004-005, were called but were not present. Kevin Taylor addressed Council with regard to Report PSD-155-04 -Port Oarlington Neighbourhood Secondary Plan COPA 2004-005. Mr. Taylor stated, should the Official Plan Amendment be passed, the traffic flow will increase in his neighbourhood and possibly cause damage to the front of his property. Scott Lumley regarding Report PSD-155-04 Port Oarlington Neighbourhood Secondary Plan COPA 2004-005, was called but was not present. Council Minutes December 13, 2004 -5- DELEGATIONS Resolution #C-598-04 Moved by Councillor Schell, seconded by Councillor Robinson THAT Council convene in "closed" session to hear the delegation of Keith Isnor, Clarington Museum and Archive Board regarding Confidential Correspondence Item D - 7. "CARRIED" COMMUNICATIONS Resolution #C-599-04 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Council recess for 10 minutes. "CARRIED" The meeting reconvened at 8:15 p.m. COMMUNICATIONS Resolution #C-600-04 Moved by Councillor Trim, seconded by Councillor Schell THAT the communications to be received for information, including the handout item, be approved with the exceptipn of Items I - 6 and 1-20. "CARRIED" I - 1 M04.GE John O'Toole, MPP, Durham, commending Clarington Emergency and Fire Services for it professionalism in responding to the explosion and fire near Port Darlington November 9, 2004. The loss of property is always regrettable and our thoughts are with the business and property owners affected by the incident. However, the community is indeed fortunate the fire was brought under control promptly, and without loss of life or injury. Clarington Council is to be congratulated for its leadership in having outstanding firefighters and emergency response personnel, along with emergency preparedness plans to address incidents such as this. Council Minutes - 6- December 13, 2004 COMMUNICATIONS 1- 2 P03.GE John O'Toole, MPP, Ourham, submitting an excerpted copy of Hansard for November 15, 2004. He is pleased to have had the opportunity to pay tribute to those who responded to the recent propane explosion in Clarington and kept the community safe. 1- 3 P14.GE John O'Toole, MPP, Durham, thanking Council for the copy of the resolution regarding the amendments to the Ontario Society for the Prevention of Cruelty to the Animals Act. He agrees Ontario's farmers should not be faced with the added pressure of unwarranted complaints to the society for the Prevention of Cruelty to Animals regarding the care of livestock and has written the Honourable Steve Peters, Minister of Agriculture and Food to ensure Clarington's position is on record. 1- 4 M04.GE Douglas Stevens, Pastor (Captain), The Salvation Army, Bowmanville Community Church Ministries, thanking Mayor Mutton and Council for the 'On Street Parking Permit'. 1- 5 M04.GE Nicole Parsons, National Project Coordinator, Waste Reduction Week in Canada, Recycling Council of Ontario, extending their appreciation for the Municipality of Clarington's participation and support in 'Waste Reduction Week" in promoting waste reduction and the 3R's. 1-7 C06.AG Minutes of the Clarington Agricultural Advisory Committee meeting dated October 14, 2004. 1- 8 C06.CE Minutes of the Central Lake Ontario Conservation Authority meeting dated November 16, 2004. 1- 9 C06.CL Minutes of the Clarington Traffic Management Advisory Committee meeting dated October 21, 2004. 1-10 E05.0N Ontario Power Generation Nuclear Report Card, Darlington providing Council with the Third Quarter Report 2004. Oeb Shewfelt, Mayor, Town of Goderich, Chair, OMWA Board of Directors, providing a copy of the OMWA Councillors Handbook 2004 - Statutory Standard of Care. The handbook is intended to provide a basic understanding of public water processes and administration practices. I - 11 D11.GE Council Minutes December 13, 2004 -7- COMMUNICATIONS 1-12 E07.GE Stephen Laird, Operations Technician II, The Regional Municipality of Durham, submitting a copy of a memo regarding Bulky Goods Collection Schedule Change - Clarington. Bulky collection is a 'call-in service'. Reporting will be completed on Friday, prior to collection week. The schedule is a follows: - Data Collection Start Date November 18, 2004 - First Deadline Date November 26, 2004 - New Collection Start Date November 30 - December 3, 2004 Collection will run on a weekly basis going forward on regular collection days. 1-13 TOO.GE Steve Shaw, Vice-President, Corporate Affairs & Communications, Greater Toronto Airports Authority, submitting a copy of the Pickering Airport Draft Plan Report regarding a potential airport on the Pickering lands. 1-14 C10.MO M. Bredeson, Executive Correspondence Officer, Office of the Prime Minister, acknowledging the municipality's correspondence regarding the Municipality of Clarington's endorsement of the City , of Oshawa's resolution 'Project Beacon - General Motors of Canada Ltd.'. The views expressed in the resolution have been carefully reviewed. 1-15 SOO.GE Bev Billings, PHN, Member of Durham Lives! Food Wellness working group, providing a copy of the first edition of the 'Food Wellness - Your Community Newsletter'. The newsletter has been forwarded to agencies across the region that service clientele who have difficulty accessing sufficient, nutritious food. 1-16 E05.GR Ontario Property and Environmental Rights Alliance, submitting a copy of the Greenbelt Background Discussion Paper outlining the following issues and concems: - dedicated Greenbelt supporters have no personal financial investment or legal title; - owners or rural lands targeted are seldom mentioned and rights never acknowledged; - legislation denies landowner compensation for entire or partial ''takings' of private property; Council Minutes -8- December 13, 2004 COMMUNICATIONS _ manipulation of property values represents a massive re- distribution of wealth and shrinks the tax base of rural municipalities in the area; and _ legislation provides no cost/benefit analysis. 1-17 E05.GR Tim Hudak, M.P.P., Erie-Lincoln, addressing Council regarding the Oecember 16, 2004 upcoming vote on the legislation in regards to the proposed Greenbelt Act. Mr. Hudak is requesting the deadline to be extended to allow for consultations and to send the Greenbelt legislation to an all-party Legislative Committee in 2005 for a proper and thorough review of the Greenbelt. 1-18 SOOGE Brian Lemon, CEO of Lakeridge Health Corporation, announcing a parking fee increase adding $450,000 to the Parking Revenue and Corporate Planning and Administrative reductions - creating $450,000 reduction to continue to lower the deficit. 1-19 SOO.GE Hume Martin, President & CEO, Rouge Valley Health System, and Brian Lemon, CEO of Lakeridge Health Corporation, advising that on November 18, 2004 CEOs from all the hospital were provided with the results of information gathered in regards to the Business Office Transformation Project - a project involving 18 east GT A and downtown hospitals looking at the feasibility of consolidating non- clinical support services. As a result, 16 of the hospitals have agreed to form a not-for-proflt shared services company - Hospital Business Services to determine how to transition hospitals from their current set-up to the new company. 1-21 E05.GR August and Joanne Geisberger, submitting a copy of correspondence to the Ministry of Municipal Affairs and Housing stating their concerns in regards to the Greenbelt Act. 1- 22 L07.GE Frank Hoar, Newcastle-Bond Head Ratepayers Association, advising that at a meeting held on November 15, 2004 a motion was passed opposing the use of expropriation of any lakefront lands in the Village of Newcastle, for parkland purposes. As suggested in prior years, a viable alternative would be the current vacant lands on the west side of Graham Creek which is uninhabited, without structure and already owned by the Municipality. Council Minutes Oecember 13, 2004 -9- COMMUNICATIONS 1- 23 C10.MO P.M. Madill, Regional Clerk, Regional Municipality of Durham, advising that at a meeting held on December 1, 2004 their Council passed the following resolution regarding the 2004 Building Permit Activity Review (2004-P-88): "a) THAT Report#2004-P-88 of the Commissioner of Planning be received for information; and b ) THAT a copy of Report #2004-P-88 of the Commissioner of Planning be forwarded to the area municipalities." 1- 24 C10.MO P.M. Madill, Regional Clerk, Regional Municipality of Durham, advising that at a meeting held on Oecember 1, 2004 their Council passed the following resolution regarding the Brownfield Regulation and Revisions to the Region's Framework for Assessing Site Contamination (2004-P-84): "a) THAT the revised 'Framework for Assessing the Potential for Site Contamination and Requirements for Remediation in Site-Specific Planning Applications' shown as Attachment 1 to Report #2004-P-84 of the Commissioner of Planning be endorsed; and b ) THAT a copy of Report #2004-P-84 of the Commissioner of Planning be forwarded to the area municipalities, the Urban Development Institute - Durham Chapter, the Durham Environmental Advisory Committee (DEAC) and the Ministry of the Environment." 1- 25 E07.GE Mirka Januszkiewicz, Director of Waste Management Services, Regional Municipality of Durham, advising that the Region has initiated a Planning Study to conduct an Ontario Environmental Assessment (EA) to evaluate alternative technologies for processing and disposal of residential residual waste to maximize the recovery of recyclables and energy, while minimizing the amount of material requiring landfill disposal. Council Minutes - 10- December 13, 2004 COMMUNICATIONS 1- 26 002.0A Ian D. Macnab, CAMC Chair 2003/04, Conservation Authorities Moraine Coalition, submitting a copy of a brochure detailing the efforts and successes of 2003. The mission of CAMC is to advance the science for understanding the Oak Ridges Moraine, leading to broad support for the conservation and protection of the form, function and linkages of the moraine. 1- 27 C10.MO Martin de Rond, Director of Legislative & Information Services/Clerk, Town of Ajax, writing to the Cpl. Fred Topham VC Fundraising Project, advising that at a meeting held on November 22, 2004, their Council passed the following resolution regarding the Victoria Cross: "WHEREAS the Victoria Cross, Canada's highest military decoration, was awarded to Corporal Fred Topham for valour who ran into enemy fire to save the lives of dozens of wounded soldiers in Germany on March 24,1945 during the Second World War; and WHEREAS Fred Topham died in 1974 and his widow died in 2001; and WHEREAS the estate put the medal on the market and received an offer of $319,000 from a collector in England; and WHEREAS the estate has agreed to sell the medal to the 1st Canadian Parachute Battalion Association if it can raise $275,000 by December 31, 2004; and WHEREAS the 1st Canadian Parachute Battalion Association plans to donate the medal to the Canadian War Museum that now holds 26 of the 94 Victoria Crosses awarded to Canadians; NOW THEREFORE the Council of the Corporation of the Town of Ajax hereby authorizes a grant in the amount of $1,000.00 to be made to the 1st Canadian Parachute Battalion Museum Trust for the sole purpose of acquiring the Fred Topham Victoria Cross." Council Minutes December 13, 2004 -11- COMMUNICATIONS 1-28 C10.MO Association of Municipalities of Ontario, advising that at a meeting held on November 26, 2004, their Board of Directors passed the following resolution regarding Community Reinvestment Fund (GRF) Reconciliation: 'WHEREAS on December 19, 2003, Finance Minister Greg Sorbara and Municipal Affairs and Housing Minister John Gerretsen wrote to Heads of Council regarding the Community Reinvestment Fund (CRF) providing information about 2004 allocations and signaling potential constraint for 2005; and WHEREAS subsequently, on December 22, 2003, their Deputy Ministers signed a joint letter to municipal Treasurers providing additional details and stating, that the government "cannot commit in advance to a Fall reconciliation" (for the 2003 CRF); and WHEREAS current provincial/municipal cost sharing arrangements and service responsibilities have undermined the financial sustainability of Ontario's municipalities; and WHEREAS requirements for municipalities to subsidize provincial income redistribution and provincial health care programs have contributed to Ontario's property tax payers paying the highest property taxes in Canada; and WHEREAS the Community Reinvestment Fund (CRF) was established in 1998 to partially mitigate the negative effects of the govemment's Local Services Realignment (LSR) initiative; and WHEREAS 403 municipalities receiving the CRF have not yet been informed whether or not there will be a reconciliation of CRF funding for the year 2003 in 2004; and WHEREAS municipalities are finalizing their budgets for the year 2005; and Council Minutes - 12- December 13, 2004 COMMUNICATIONS WHEREAS the government of Ontario is committed to building strong communities; THEREFORE BE IT RESOLVED THAT the Minister of Finance be requested to work with AMO to undertake a thorough review of provincial-municipal cost sharing and service responsibility arrangements in 2005 with a view to addressing the fundamental problems of the current provincial-municipal LSR-based system; and FURTHER BE IT RESOLVED THAT CRF funding should be provided at 2004 levels for 2005 with reconciliation at the end of 2005; and FURTHER THAT AMO write to the Minister of Finance requesting confirmation that the there will be a reconciliation of the 2003 CRF before the end of 2004 and that 2004 CRF funding be reconciled in Fall 2005. 1- 29 C10.MO Kimberley Kitteringham, Deputy City Clerk, City of Oshawa, advising P.M. Madill, Regional Clerk, Regional Municipality of Durham, that at a meeting held on December 9, 2004, their Council passed the following resolution regarding the Business Case Analysis for the Potential Transfer of Lower-Tire Municipal Transit Services to the Regional Municipality of Durham: "a) That the City of Oshawa prefers that the cost of Transit be paid for by allocating 15% of the total net operating costs in an equal and general levy across all municipalities and that the remaining 85% of costs be apportioned in a special levy to the Regional taxpayers of each municipality in accordance with their percentage of the overall service provided by the Transit Operations. b) That the funding of transit operations, at the request of the current operating authorities be assumed by the Region of Durham on January I, 2005, and be apportioned through a special levy to the Regional taxpayers of each participating municipality to pay for services managed and operated by the local authority. Council Minutes - 13- December 13, 2004 COMMUNICATIONS c) That any unfunded liabilities be assumed by the Region of Durham as a condition of the transfer to Regional Operations. d) That the "Cumming Principal", as defined in the Regional report, apply to all properties surplus to Regional Transit needs. e) That the Region maintain in the existing level of Provincial (GO) funding to the local municipalities for 2005 to ensure the viability of the existing local transit operations until the transfer to the Region. f) That the City appoint the Mayor, the Chair of the Oshawa Transit Commission, the City Manager, and the General Manager of the Oshawa Transit Commission to be its negotiating team in discussions with representatives of the Region regarding transfer of transit to the Region of Durham." 1- 6 E05.GR W. Donald Cousens, Mayor, Town of Markham, inviting the Municipality of Clarington to join forces in kicking off the Mayors' Green Building Challenge - an environmental initiative aimed at developing exceptional, high performance and sustainable municipal facilities; building on the success of the Mayors' Megawatt Challenge. The challenge will be coordinated through The Living City program of Toronto and Region Conservation Authority. Resolution #C-601-04 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Correspondence Item I - 6 be referred to the Director of Operations. "CARRIED" Council Minutes - 14- December 13, 2004 COMMUNICATIONS 1- 20 E05.GE Luc Bourdon, Director General, Rail Safety, addressing a request submitted by the Municipal Clerk in regards to the speed of trains. Mr. Bourdon advises that the Canadian Transport Commission Order No. R-31780 Section 3, dated January 23, 1981, states: "If a train transporting any commodity regulated under the Red Book: a) passes through a centre or population containing 500 or more people in proximity to the track, and b) the track through such centre of POPulation does not have hot box and dragging equipment detectors installed at least every 20 miles, the train shall not exceed twenty-five miles per hour while passing through the centre of population." The CN Kingston Subdivision has hot box and dragging equipment detectors at mile 278.5 and 290.5 between Port Hope and Oshawa. The freight train speed varies from 40 to 60 miles per hour and passenger train speed varies from 90 - 95 miles per hour. The CP Belleville Subdivision has hot box and dragging equipment detectors at mile 147 and 164.5 between Port Hope and Oshawa. The freight train speed varies from 45 - 60 miles per hour and the passenger train speed is 60 miles per hour. Since hot box detectors have been installed on both CN and CP tracks in accordance with Order No. R-31789, speed restrictions are not required. Resolution #C-602-04 Moved by Councillor Trim, seconded by Councillor Schell THAT Correspondence Item 1- 20 be referred to the Municipal Clerk. "CARRIED" Council Minutes December 13, 2004 - 15- COMMUNICATIONS Resolution #C-603-04 Moved by Councillor Pingle, seconded by Councillor Robinson THAT the Correspondence Items be approved as per the agenda, including the handout item, with the exception of Items D - 4 to D - 7, inclusive. "CARRIED" D -1 D19.GE John Greenfield, BowmanviUe Branch 178, Royal Canadian Legion, stating the following concerns with the street signs named for veterans of a World War: - street sign is erected by the developer and though named for a veteran the poppy is left off the sign. . - families of war veterans are pleased with the recognition of their veterans, but when some signs are not correct, it is hard to explain why this happens in the same community. Mr. Greenfield thanks Bob Russell, Planning Services Oepartment, for his assistance in this program. (Correspondence referred to the Director of Planning Services) D-2 F11.GE Shari Rowan, Treasurer, Tyrone Community Centre, requesting an interest-free loan in the amount of $2,000.00 to be repaid by December 31, 2005. The funds will be used to expand "Tyrone Spirit Day". (Correspondence referred to the Director of FinancefTreasurer) D-3 M02.GE Rhonda Barkley, Liaison, Ontario Family Fishing Weekend Steering Committee, requesting the weekend of Friday, July 8 through Sunday, July 10, 2005 be proclaimed "Ontario Family Fishing Weekend". The Province of Ontario has proclaimed this weekend a licence-free fishing weekend, in conjunction with National Fishing Week which includes fish festivals, clinics, or conservation and educational activities. (Proclaimed) Council Minutes - 16- December 13, 2004 COMMUNICATIONS D-4 C06.MU Jane Rowe, Clarington Museums & Archives Board, submitting her resignation from the Clarington Museums and Archives Board due to moving from the Municipality of Clarington. Although she has enjoyed the past year on the Board, she has relocated and is no longer a resident of the Municipality of Clarington. Resolution #C-604-04 Moved by Councillor Pingle, seconded by Councillor Robinson THAT the Municipal Clerk forward a letter to Ms. Rowe to thank and congratulate her for her participation on the Clarington Museum and Archives Board. "CARRIED" 0-7 Confidential personnel matter. Resolution #C-605-04 Moved by Councillor Schell, seconded by Councillor Robinson THAT Correspondence Item D - 7 be referred to the end of the agenda to be considered during a "closed" session. "CARRIED" 0-5 C10.MO J.D. Leach, City Clerk, City of Vaughan, advising that at a meeting held on November 22, 2004, their Council passed the following resolution regarding the Ontario Health Premium: 'WHEREAS the provincial govemment introduced the Ontario Health Premium ("OHP") effective July 1, 2004 WHEREAS the Premier and the Minister of Finance have openly expressed their view that the provincial government did not intend that employers would be required to pay the OHP on behalf of employees WHEREAS the City of Vaughan may be financially impacted by an interpretation in the legislation resulting in employers being responsible for the cost. Council Minutes - 17- December 13, 2004 COMMUNICATIONS NOW THEREFORE, the Council of the City of Vaughan hereby request that the provincial government take the necessary steps to enact an amendment to the legislation which clarifies the position of the government that the introduction of the Ontario Health Premium is intended as an increase to individual provincial income tax And that a copy of this resolution be forwarded to Premier Dalton McGuinty, Minister of Finance Greg Sorbara, local Provincial Members of Parliament and municipalities over 50,000. Resolution #C-606-04 Moved by Councillor MacArthur, seconded by Councillor Schell THAT the resolution of the City of Vaughan regarding the Ontario Health Premium be endorsed by the Municipality of Clarington. "CARRIED" 0-6 C10.MO Bruce Taylor, City Clerk, City of Pickering, advising that at a meeting held on November 15, 2004, their Council passed the following resolution regarding the Agreement for Annex 2001: 'WHEREAS the Council of Great Lakes Governors, a body that is comprised of the Premiers of Ontario and Quebec and the Governors of New York, Pennsylvania, Ohio, Indiana, Michigan, Illinois, Wisconsin and Minnesota, have as their Mission Statement that through the Council, Governors work collectively to ensure that the entire Great Lakes region is both economically sound and environmentally conscious in addressing today's problems and tomorrow's challenges; and WHEREAS the Council of Great Lakes Govemors has produced a draft report entitles "Agreement for Annex 2001" which has the goal of protecting and restoring the Great Lakes; and WHEREAS many experts, including environmentalists, Native Leaders and elected people who believe that this Agreement will not protect the Great Lakes; and Council Minutes COMMUNICATIONS - 18- December 13, 2004 WHEREAS there has been a significant decrease in water levels that have impacted on commercial and recreational boat traffic and the ecological system of the Great Lakes which impacts on the lives of 40 million people; and WHEREAS any diversion of water from the Great lakes basin will have a continued negative effect on the Great Lakes; and WHEREAS the Agreement for Annex 2001 is structured so that the power to make decisions over water withdrawals to the United States will lie with the Governors of the States only and not with the inclusion of the Premiers of the two Provinces; NOW THEREFORE the Council of the Corporation of the City of Pickering hereby resolves that: 1. The Prime Minister of Canada and the Premier of Ontario be requested to advocate that diversion of Great Lakes' waters not be allowed under the Agreement for Annex 2001 2. That the Council of Great Lakes Governors be requested to strengthen the Agreement for Annex 2001 on the ability to divert any water from the Great Lakes. 3. The present provision which allows the American States to overrule the Provinces of Ontario and Quebec be rejected and that a consensus of all parties on the Council of Great Lakes Governors be required before any water is allowed to be diverted. AND FURTHER THAT copies of this resolution be forwarded to: . The Honourable Stephane Dion, Federal Minister of the Environment . The Honourable Ruben John Efford, Federal Minister of Natural Resources . The Honourable Geoff Regan, Federal Minister of Fisheries and Oceans . The Honourable Leona Dombrowsky, Provincial Minister of the Environment Council Minutes - 19- December 13, 2004 COMMUNICATIONS . The Honourable David Ramsey, Provincial Minister of Natural Resources . Mark Holland, MP, Ajax-Pickering . Dan McTeague, MP, Pickering-Scarborough East . Wayne Arthurs, MPP, Pickering-Ajax-Uxbridge . International Joint Commission . Mayor Mike Bradley, City of Samia . Ontario lakeshore municipalities . Association of Municipalities of Ontario" Resolution #C-607 -04 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the resolution of the City of Pickering regarding the Agreement for Annex 2001 be endorsed by the Municipality of Clarington. "CARRIED" NOTICE OF MOTION REPORTS Report #1 Resolution #C-608-04 G.P.A. Report Moved by Councillor Schell, seconded by Councillor Robinson December 6, 2004 THAT the General Purpose and Administration Committee Report of December 6, 2004, be approved with the exception of Item #2(c) and Item #26. "CARRIED" Item #2(c) Resolution #C-609-04 Moved by Councillor Schell, seconded by Councillor Robinson THAT Item #2(c) of Report #1 be referred to the end of the agenda to be considered at a "closed" session. "CARRIED" Council Minutes REPORTS Item #26 - 20- December 13, 2004 Resoultion #C-61 0-04 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report PSD-138-04 be lifted from the table; THAT Report PSD-138-04 and Addendum to Report PSD-138-04 be received; THAT the application for proposed Draft Plan of Subdivision 18T-89048, as amended and submitted by Sernas Associates on behalf of Veltri and Son Limited (Newtonville Estates) be approved and that the Director of Planning Services be authorized to issue Oraft Approval, subject to the conditions as contained in Attachment 2 to Report PSD-138-04; THAT the application to amend Zoning By-law 84-63, be approved and that the amending by-law, as per Attachment 3 to the Addendum to PSD-138-04 be forwarded to Council for approval; THAT a by-law to remove the "Holding (H)" symbol be forwarded to Council at such time that all the conditions for the related plan of subdivision have been fulfilled; THAT the Mayor and Clerk be authorized by By-law. to execute a Subdivision Agreement between the Owner and the Municipality of Clarington and at such time as the agreement has been finalized to the satisfaction of the Directors of Engineering Services and Planning Services; THAT a copy of this Report and Council's decision be forwarded to the Region of Durham Planning Department; and THAT all interested parties and any delegations be advised of Council's decision. "CARRIED" Council Minutes REPORTS Report #2 Corporate Policy A 1 - 21- December 13, 2004 Resolution #C-611-04 Moved by Councillor Robinson, seconded by Councillor Schell THAT Report COD-G70-04 be received; THAT the Staffing and Recruiting policy, marked Attachment #1 to Report COD-070-04, be adopted; and THAT the by-law attached to Report COD-070-04, marked Attachment #2, be approved. "CARRIED" Report #3 Resolution #C-612-04 2005 Moved by Councillor Foster, seconded by Councillor MacArthur Accessibilty Plan Report #4 Ourham Region Business Case Analysis Transit Service THAT Report CLD-40-04 be received; THAT the 2005 Accessibility Plan attached as Schedule A to Report CLD-40-G4 be adopted in accordance with the Ontarians With Disabilities Act; and THAT the Accessibility Advisory Committee be thanked for their ongoing commitment and work. "CARRIED" Resolution #C-613-G4 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Staff Report EGD-60-04 be received; THAT the Municipality supports, in principle, the recommendations outlined in the Durham Region Business Case Analysis for the Potential Transfer of Lower Tier Municipal Transit Services to the Regional Municipality of Durham prepared by Totten. Sims Hubicki (October 2004); Report #5 Resolution #C-614-04 Canada/Ontario Moved by Councillor Pingle, seconded by Councillor Robinson Municipal Funding Council Minutes REPORTS Report #6 - 22- December 13, 2004 THAT the property tax allocation issue be referred back to the Regional Transit Implementation Committee for a detailed review and a recommended property tax allocation strategy; THAT the recommended strategy for property tax allocation be referred to the local Councils for endorsement; and THAT the Municipality inform the Region of its support for the Business Case Analysis. "CARRIED" THAT Report EGO-61-04 be rec.eived by Council; THAT the Municipality submit an application for funding to the Canada-Ontario Municipal Rural Infrastructure Fund; THAT the works listed in the Structures Rehabilitation Project contained in Report EGD-61-04 be endorsed as the Municipality's highest priority project and included in the application; THAT this report be forwarded to the Canada-Ontario Municipal Rural Infrastructure Fund Joint Secretariat; THAT the detailed structure inspections required for submission with the Canada-Ontario Municipal Rural Infrastructure Fund application be undertaken immediately; and THAT the Engineering Services Department proceed with the preparation and submission of the Canada-Ontario Rural Infrastructure Fund application, including all supporting documentation. "CARRIED" Staff Report PSD-165-04 was withdrawn from the agenda. UNFINISHEO BUSINESS Council Minutes REPORTS Confidential Reports Report #7 Report #8 Report #9 Report #10 Report #11 - 23- December 13, 2004 Resolution #C-615-04 Moved by Councillor Schell, seconded by Councillor Foster THAT Confidential Report ADM-10-04, Confidential Report ADM-11-04, CLD-41-04, Confidential Report PSD-164-04 and the Confidential Verbal Report of the Solicitor be referred to the end of the agenda to be heard during "closed" session. "CARRIED" Resolution #C-616-04 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report PSO-155-04 be received; THAT Amendment No. 39 to the Clarington Official Plan to amend the Port Darlington Secondary Plan as contained in Attachment 2 to Report PSO-155-04 be approved and that the necessary By-law be passed; THAT the Region of Durham Planning Department be forwarded a copy of,Report PSD-155-04 and Council's decision; and, THAT all interested parties listed for Report PSD-155-04 and any delegations be advised of Council's decision. "CARRIED" Resolution #C-617-04 Moved by Councillor Schell, seconded by Councillor Robinson THAT the reading of the By-laws be considered following the "closed" session of Council. "CARRIED" Council Minutes - 24- Oecember 13, 2004 UNFINISHED BUSINESS Resolution #C-618-04 Moved by Councillor Robinson, seconded by Councillor Foster THAT the delegation of Suzanne Elston be referred to the Director of Planning Services. "CARRIEO" Resolution #C-619-04 Moved by Councillor Schell, seconded by Councillor Pingle THAT Martin Vroe and Ruben Plaza, St. Marys Cement- Bowmanville Plant and David Ritchie, Detox, be thanked for their presentations. "CARRIED" OTHER BUSINESS Resolution #C-620-04 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Dave Werheid be appointed to the Newcastle Arena Board for a term concurrent with the term of Council. "CARRIED" Mayor Mutton announced that the Longworth Road and Bridge construction has been completed to the first stage and will be ready to be used by the public commencing early on Wednesday, December 15, 2004. Councillor Pingle stated that the travelling exhibit on Egypt - Gift to the Nile at the Clarington Museums and Archives is graciously being sponsored by Ontario Power Generation in the amount of $1,200.00. Council Minutes - 25- December 13, 2004 OTHER BUSINESS Resolution #C-621-04 Moved by Councillor MacArthur, seconded by Councillor Foster THAT the meeting be "closed" to consider personnel and property matters. "CARRIED" Resolution #C-622-04 Moved by Councillor Schell, seconded by Councillor Robinson THAT the actions taken during the "closed" meeting be ratified. "CARRIED" BY-LAWS Resolution #C-623-04 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT leave be granted to introduce By-laws 2004-248 to 2004-265 inclusive, and that the said by-laws be now read a first and second time: 2004-248 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Applicant: Veltri and Son Ltd.) 2004-249 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Applicant: Doug Farrow) 2004-250 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Applicant: Aspen Springs Limited) 2004-251 being a by-law to authorize the execution of the New Memorandum of Understanding between the Corporation of the Municipality of Clarington and the Valleys 2000 (Bowmanville) Inc. Council Minutes BY-LAWS - 26- December 13, 2004 2004-252 being a by-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Applicant: 1419345 Ontario Ltd.) 2004-253 being a by-law to provide for Civil Marriage Services to be Offered by the Municipality of Clarington 2004-254 being a by-law to licence, regulate and govern taxi and limousine business in the Municipality of Clarington and to repeal By-law 74-72 and its amendments 2004-255 being a by-law to authorize the execution of a contract between the Corporation of the Municipality of Clarington and the Region of Durham for the provision of services under an agreement for Single Stream Remuneration for Regional Council duties, for the Mayor and Members of Regional Council 2004-256 being a by-law to authorize the execution of a contract between the Corporation of the Municipality of Clarington and the Monteith Brown Planning Consultants Ltd., London, Ontario, to enter into an agreement for the Outdoor Recreation Facilities Study 2004-257 being a by-law to recognize and adopt as policy for the Municipality of Clarington Corporate Policy A 1, Staffing and Recruiting, and to adhere to its conditions and precepts as set out when hiring employees for the Municipality 2004-258 being a by-law to adopt Amendment No. 39 to the Clarington Official Plan 2004-259 being a by-law to amend By-law 2001-125, a by-law to appoint Department Heads 2004-260 being a by-law to amend By-law 91-58, as amended, being a By-law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington Council Minutes BY-LAWS - 27- Oecember 13, 2004 2004-261 being a by-law to authorize the purchase agreement between the Corporation of the Municipality of Clarington and Howard John Edmondson and Patricia Ann Edmondson, in respect to the purchase of part of 120 Baseline Road, Bowmanville 2004-262 being a by-law to authorize the execution of a Collective Agreement between the corporation of the Municipality of Clarington and the Canadian Union of Public Employees, Local 74 for a three (3) year term 2004-263 being a by-law to amend By-law 2003-179, respecting the annual allowances paid to the Mayor and Members of Council 2004-264 being a by-law to amend By-law 2004-032, respecting severance remuneration for the Mayor and Member of Council 2004-265 being a by-law to authorize the execution of minutes of settlement between Arthur Robinson, 1587212 Ontario Inc. and the Municipality of Clarington to resolve certain legal issues arising out of the tax sale of 173 Baseline Road, Bowmanville "CARRIED" Resolution #C-624-04 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT the third and final reading of By-laws 2004-248 to 2004-265 inclusive, be approved. "CARRIED" Council Minutes - 28- December 13, 2004 CONFIRMING BY-LAW AOJOURNMENT Resolution #C-625-04 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT leave be granted to introduce By-law 2004-266 being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at this meeting held on the 13th day of December 2004, and that the said by-law be now read a first and second time. "CARRIED" Resolution #C-626-04 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT the third and final reading of By-law 2004-266 be approved. "CARRIEO" Resolution #C-627-04 Moved by Councillor Robinson, seconded by Councillor Pingle , - THAT the meeting adjourn at 9:51 p.m. "CARRIED" MAYOR MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE JANUARY 17, 2005 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Joyce Marshall, President, VON Durham Region Board of Directors, advising that they continue to offer the following services: . Volunteer Visiting Program . Flu Clinics . WIN Mental Health Case Management . Wellness Clinics . Pet Therapy Volunteer Visiting Program . Private Outy Nursing . Foot Care Services . Alzheimer Community Support Volunteer Program . SELECT Program (supporting Community Living clients and training front-line staff). I - 2 John O'Toole, MPP, Durham, submitting an excerpted copy of Hansard for November 15, 2004. He is pleased to have had the opportunity to pay tribute to the MuniCipality of Clarington in the Ontario Legislature to commend the initiatives to introduce three new buses in the community that are the first to use hydrogen fuel injection. I - 3 Councillor Neal Snutch, Township of Ramara, Chair of Ontario Small Urban Municipalities (OSUM), inviting Council and Staff to participate in the 52nd Annual Conference and Trade Show, "Strong partnerships- Strong Communities~ to be held in the Town of Goderich, Maitland Recreation Centre from May 4th - 7th, 2005. . I - 4 Minutes of the Ganaraska Region Conservation Authority meeting dated October 21, 2004. {Copy attached) I - 5 Minutes of the Clarington Accessibility Advisory Committee meeting dated Oecember 2, 2004. (Copy attached) I - 6 Minutes of the Durham Nuclear Health Committee meeting dated November 19, 2004. (Copy attached) I - 7 Minutes of the 81. Marys Cement Community Relations Committee meeting dated Oecember 7,2004. (Copy attached) I - 8 Minutes of the Kawartha Conservation Authority meeting dated October 27,2004. (Copy attached) I - 9 Minutes of the Clarington Museums and Archives Board meeting dated December 8, 2004. (Copy attached) I - 10 Minutes of the Local Architectural Conservation Advisory Committee meeting dated November 16, 2004. (Copy attached) Summary of Correspondence -2- January 17, 2005 I - 11 Minutes of the Clarington Agricultural Advisory Committee meeting dated November 11, 2004. (Copy attached) I -12 John O'Toole, MPP, Durham, advising Mayor Mutton and Council the Honourable Harinder Takhar, Minister of Transportation, advises that the GO Transit rail services eastward is not part of GO Transit's current Ten- Year Capital Plan. 1-13 John O'Toole, i\IIPP, Durham, thanking Council for a copy of their correspondence to Premier McGuinty regarding Clarington's support of the Township of Agusta's resolution for the Community Reinvestment Fund (CRF). The MPP has noted Clarington as urging the Province of Ontario to either leave the CRFallocation as it is currently or to replace it with another form of funding. . 1-14 Jerry Quellette, MPP, Oshawa, providing a copy of his Privatae Member's Bill, the "Elected Officials Immunity Act 2004", which he introduced in the Legislative Assembly of Ontario. This Bill, if passed, will provide members of municipal councils and school boards the same privileges, immunities and powers presently granted to members of the Legislative Assembly. The legislation is designed to assist elected officials and municipalities by allowing more freedom of speech anq public ebate in chamber settings without the reprise of court action. 1-15 David Webster, District Branch Manager, Canadian Red Cross, forwarding the Canadian Red Cross 2003-04 Annual Report. 1- 16 Ian Macnab, Chief Administrative Officer, Kawartha Conservation, providing the Kawartha Conservation 2005 Preliminary Budget. I - 17 The Honourable John Gerretsen, Minister of Municipal Affairs and Housing, updating Council on Bill 135, the proposed Greenbelt Act, 2004 and draft Greenbelt Plan. He assures that the government is listening to Ontario's electorate, acting in response to the concerns, and continuing to create a greenbelt for the Golden Horseshoe. The proposed Act, if passed, would give the government the authority to establish a greenbelt plan, through Order in Council, that would set out the types of land uses that would be permitted and prohibited in the greenbelt area and allow for a permanent greenbelt boundary to be identified by regulation which reflects the recommendations of the Greenbelt Task Force. I - 18 The Honourable John Gerretsen, Minister of Municipal Affairs and Housing, providing the requirements for reporting under the 2004 Municipal Performance Measurement Program (MPMP) and the introduction of performance measures for library services as well as parks and recreation for the 2004 program. Summary of Correspondence - 3- January 17, 2005 1- 19 Brian Lemon, CEO of Lakeridge Health Corporation, announcing the following two policies to improve services and efficiency at Lakeridge Health: 1) The Discharge Policy for patients who no longer require expensive, specialized hospital beds but who continue to need care to be placed in facilities more suited to their heath care needs; and 2) The First Available and Appropriate Bed Policy to ensure patients can be transferred to appropriate, fully staffed but unoccupied beds at other Lakeridge Health sites, rather than staying in an overcrowded Emergency Department. 1-20 Bill Colvin, Chief of Communications, Lakeridge Health Corporation, announcing a $200,000 reduction in funding for physician recruitment and related administrative expenses. The funding was used to advertise for physicians and specialists and to finance incentives for physicians to locate in Durham Region and practice at Lakeridge Health. Clarington, Oshawa, Whitby and North Durham have each formed a physician recruitment task force and the ministry requires that under-serviced area designation and recruitment be a local initiative not led by a hospital. I - 21 Brian Lemon, CEO of Lakeridge Health Corporation, announcing a 48% increase in Administrative & Support Services savings target - now $8.9 million by applying stricter priorities, innovating and fundamentally changing the way they do business. I - 22 Rouge Valley Health System and Lakeridge Health Corporation, announcing an agreement to share the following two senior executives as part of a pilot project which will allow the two hospitals to bolster their management teams while helping to reduce overall administrative costs: 1) Oarrell Sewell, Chief Human Resources Officer, Lakeridge Health, will provide strategic leadership for Human Re~i'durces at both institutions; and 2) Norman Rees, Vice President Corporate Services, Rouge Valley Health System, will provide strategic leadership for Finance at Lakeridge Health and continue with his current Corporate Services responsibilities at RVHS (with the exception of Human Resources). I - 23 Federation of Canadian Municipalities inviting nominations for the 2005 FCM-CH2M HILL Sustainable Community Awards to honour excellence in municipal service delivery. I - 24 Federation of Canadian Municipalities infofming Council that at a meeting held on December 4, 2004, held in Ottawa, the FCM's National Board of Directors adopted a proposal for sharing the Federal Fuel Tax, commencing in 2005. Summary of Correspondence -4- January 17, 2005 I - 25 Roger Anderson, President, Association of Municipalities of Ontario, . stating that through the Ontario-AMO Memorandum of Understanding (MOU) and Protocol, the municipal voice now has a place in federal- provincial matters that impact municipal government and commits the Province to see a municipal perspective for federal-provincial discussions. I - 26 Ron Watkins, Director General, Aerospace and Automotive Branch, Industry Canada, in regards to a resolution endorsed by The Municipality of Clarington in support of the City of Oshawa's resolution for General Motors of Canada's proposed Beacon Project. He assures that it is a key priority of the federal government to ensure that Canada's automotive industry continues to grow and prosper. I - 27 C. Anne Greentree, Deputy Clerk, City of Pickering, advising that their Council passed the following resolution regarding the Region of Ourham Business Case Analysis-For the Potential Transfer of Lower Tier Municipal Transit Services: "THAT Report CAO 06-04 concerning the Region of Durham Business Case Analysis, be received; and THAT Council advise the Region of Durham that the City of Pickering Operations Centre is the physical asset of Pickering and is not to be considered, in whole or in part, for transfer to the Region of Durham; and THAT Council request the Region of Durham to provide a further report on cost sharing and unfunded liabilities to be forwarded to the local municipalities for review and comment; and THAT the Region maintain the existing level of "GO" funding to the local municipalities at the 2004 funding level for the 2005 Operating year to ensure the viability of the existing local transit operations until transfer to the Region in 2006; and THAT the sharing of Regional Transit costs be based on the traditional funding model of using 100 percent equalized assessment that is used for other Regional services; and THAT copies of this resolution be forwarded to other Durham municipalities. " Summary of Correspondence - 5- January 17, 2005 I - 28 Martin de Rond, Director of Legislative & Information Servicesrrown Clerk, Town of Ajax, advising that their Council passed the following resolution regarding the Regional Transit Amalgamation and Regional Stabilization Reserve: Resolution 1 'THAT the Town of Ajax supports in principle the Business Case Analysis completed by Tottem Sims Hubicki for the Potential Transfer of Lower-Tier Municipal Transit Services to the Regional Municipality of Durham, subject to the following amendments being incorporated into the proposed by-law: THAT the Ajax Transit facility remain in Ajax ownership and leased back to the Region of Ourham for a nominal rent, net net to the Region paying all expenses; THAT GO Transit funds in 2005 be divided between the area municipalities and the Region of Ourham on a ratio of between 50/50 and 60/40 (in favour of area municipalities) subject to negotiations and finalization by Treasurers; THAT governance be via a committee of Regional Councillors reflecting ridership with the northern municipalities (Brock, Uxbridge and Scugog) having one representative, Ajax, Pickering, Whitby and Clarington each having one representative with Oshawa having 2 representatives; THAT the sharing of Regional Transit cost would be 50/50 ridership/assessment phased in over 5 years to 100% equalized assessment." Resolution 2 "WHEREAS a triple majority vote will transfer the responsibility for Transit Services from the lower tier municipalities to the Region of Durham effective January 1, 2006; AND WHEREAS the Region of Durham's Five Year Economic and Financial Forecast: 2005 to 2009 identifies significant current and future financial risks and uncertainty associated with the transfer of Transit Services and forecasts a projected 12% increase in the Regional tax rate in 2006; AND WHEREAS 2006 is a reassessment year that will lead to significant assessment related tax increases to many Regional taxpayers; Summary of Correspondence - 6- January 17, 2005 AND WHEREAS the Region of Durham maintains a General Levy Rate Stabilization Reserve Fund to offset the tax rate impacts resulting from financial risks and uncertainties; NOW THEREFORE BE IT RESOLVED that the Town of Ajax requests that the Region of Durham utilize the General Levy Rate Stabilization Reserve Fund in 2006 to mitigate the tax rate increase resulting from the transfer of Transit Services." I - 29 George Graham, Clerk Administrator, The Township of Brock, advising The Regional Municipality of Durham that their Council passed the following resolution regarding the Business Case Analysis for the Potential Transfer Of Lower-Tier Municipal Transit Service to the Regional Municipality of Durham: 'WHEREAS the Council of the Corporation of the Township of Brock on the 28th day of March, 2004, adopted Resolution No. 28-5, which supported in principle the establishment of a Regional Transit System subject to the receipt of a business case financial analysis, as well as the terms and conditions for the transfer prior to rendering a final decision with respect to the transfer of transit to the Region; AND WHEREAS the Region of Ourham has prepared a Business Case Analysis dated October 27, 2004, together with a draft of the enabling Transfer By-Law; AND WHEREAS the level of Regional Transit proposed to the rural areas of the Region, such as Brock, is substantially less than that proposed for the Urban Lakeshore Areas, both in the short term and long term; AND WHEREAS the Business Case Analysis proposes that all taxpayers, whether rural or urban should share equally in the cost of the Transit Service, notwithstanding that the disparity in proposed levels of service between the Urban Lakeshore Areas and the rural areas is extreme; AND WHEREAS the Business Case Analysis also has proposed a Transit Service for Brock which needs to be studied further to better provide the service which is needed; ANO WHEREAS Brock wants to support and be a part of Regional Transit System, but only on the basis that the costs of the system are equitably distributed based on level of service received, both now and in the future, and that such a system meets the needs of the residents of the community; Summary of Correspondence -7- January 17, 2005 NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF BROCK RESOLVES: 1. THAT the Region of Durham be requested to make the following changes to the proposed transit by-law: 1.1 Provide for a cost sharing formula for area municipalities on the basis of 25% assessment and 75% local service level, commencing January 1, 2006. 1.2 Recognize that the funds received by the Township of Brock for the gas tax rebate are required to be used for service enhancements and to increase ridership. Therefore, the Region is requested that any funds received by the Township for these purposes and still on hand on Oecember 31, 2005, be used during 2006 towards the purchase of a new Handi Transit bus to bring the level of service to Brock for Handi Transit to a level consistent with the other areas within the Region. The Region should be responsible for ensuring that the provincial conditions of receiving the gas tax rebate are satisfied including the undertaking of an asset management plan and that the rebate is not lost. This service level should be included as a base service in subsection 2 (b) of the proposed by-law. 1.3 Specify that the proposed "dial-a-bus" service be further studied prior to implementation in 2006. 1.4 That section 2 (b) of the by-law be amended to provide that the fixing of overall revenue hours be guaranteed for only a period of 3 years (as was the case with York Region) and not in perpetuity as that section currently reads. 1.5 That the days and hours of operation of the hand i-trans be made consistent across the Region immediately upon assumption of service by the new Regional Transit Authority and that this service level be included as a base service in subsection 2 (b) of the proposed by-law. 1.6 That section 2 (b) of the by-law be amended to provide for the concept of expanded service (whether that be dial-a-bus or fixed routes) to Brock. 2. That the GO Transit 2005 funds be divided between the area municipalities and the Region of Durham on the ratio between 50/50 and 60/40 (in favour of area municipalities) subject to negotiations and finalization by the Treasurers. 3. That this motion be circulated to the Durham Region area municipalities. Summary of Correspondence - 8 - January 17, 2005 4. That the Regional Solicitor be requested to review the by-law (in particular, sections 2 (e) and (f)) to ensure that assets are preserved as at May 1, 2004, and cannot be sold, mortgaged or otherwise encumbered and that a similar clause be included to prevent the incurring of any significant financial obligations (contracts, borrowing, debenturing, etc.) and depletion of cash, reserves and other assets. 5. That subsection 2 (b) of the proposed by-law be amended to provide for a minimum of one (1) dial-a bus or fixed route bus for each of Uxbridge, Brock and Scugog as the base level of service effective May 1, 2004." I - 30 Donald McKay, Director of Corporate Services/Clerk, The Corporation of the Town of Whitby, advising The Regional Municipality of Durham, that their Council passed the following resolution regarding Potential Transfer of Lower-Tier Municipal Transit Services to the Regional Municipality of Durham: . "1. THAT the Town of Whitby further consider supporting the proposed amalgamation of transit services within the Region of Durham subject to the following conditions: (a) THAT guarantees be put in place to protect the job security of Whitby Transit staff, either full or part-time, and that this matter be dealt with as soon as possible during the 2005 transition period; (b) THAT in the case of embedded employees which are not subject to transfer, but which are accommodated within the Whitby Transit budget, financial compensation be negotiated for the 2006 fiscal year to allow adequate time for the Town of Whitby to absorb these costs within other operating budgets; (c) THAT the special transit arrangements currently in place with certain special needs residents be maintained until such time as a better solution is implemented; (d) THAT the existing contractual obligations with Trentway Wagar/Coach Canada for the provision of transit and maintenance services to the Town of Whitby be honoured; and, (e) THAT consideration be given to the Town's Transit Operational Review which identified proposed local service level improvements over a 5-year period; Summary of Correspondence - 9- January 17, 2005 2. THAT the GO levies collected by the Region continue to be re allocated to the respective municipalities for the continued provision of transit service in 2005; 3. THAT the GO bus service on Highways 2 and 12, in its integrated form with area municipalities, be continued until such time as a suitable and cost-effective alternatiye is available; 4. THAT, in light of the significant increase in costs as proposed within the business case for Regional Transit, the Region be requested to re-assess their service delivery model and related tax impacts; 5. THAT a copy of Public Works Director's Report, Item 78-04, be forwarded to all area municipalities and the Region of Durham; and, 6. THAT the Town of Whitby Accessibility Advisory Committee be consulted." I - 31 P.M. Madill, Regional Clerk, The Regional Municipality of Durham, advising that their Council passed the following resolution regarding the Brownfield Regulation and Revisions to the Region's framework for Assessing Site Contamination: "a) THAT the revised 'Framework for Assessing the Potential for Site Contamination and Requirements for Remediation in Site Specific Planning Applications' shown as Attachment 1 to Report #2004-P-4 of the Commissioner of Planning be endorsed; and b ) THAT a copy of Report #2004-P-84 of the Commissioner of Planning be forwarded to the area municipalities, the Urban Development Institute - Durham Chapter, the Durham Environmental Advisory Committee (DEAC) and the Ministry of the Environment." I - 32 P.M. Madill, Regional Clerk, The Regional Municipality of Durham, advising that their Council passed the following resolution regarding the Changes to the Planning Act resulting from Bill 26, The Strong Communities Act, 2004: Summary of Correspondence - 10- January 17,2005 "a) THAT the updated procedures for processing Regional Official Plan Amendments, as outlined in Attachment #1 to Report #2004-P-90 of the Commissioner of Planning, and corresponding changes to the procedures for processing Plan of Subdivision and Condominium Applications and Area Municipal Official Plan Amendments, to reflect changes to the Planning Act resulting from Bill 26 be adopted; and b ) THAT a copy of Report #2004-P-90 of the Commissioner of Planning be sent to the area municipalities." I - 33 P.M. Madill, Regional Clerk, The Regional Municipality of Durham, advising that their Council passed the following resolution regarding the Durham Trail Co-ordinating Committee - Terms of Reference: "a) THAT the Terms of Reference outlined in Attachment #3 to Report #2004-P-91 of the Commissioner of Planning, to guide the activities of the Durham Trail Co-ordinating Committee, be approved; and b ) THAT a copy of Report #2004-P-91 of the Commissioner of Planning be forwarded to the area municipalities and conservation authorities in Durham." I - 34 P.M. Madill, Regional Clerk, The Regional Municipality of Durham, advising that at a meeting held on Oecember 15, 2004, their Council passed the following resolution regarding the 2005 Interim Regional Tax Levy: "a) THAT a 2005 Interim Regional Property Tax Levy be imposed on the Area Municipalities for all property tax classes; b) THAT the amount due from each Area Municipality be equivalent to 50% of their respective share of the Regional Property Taxes collected in 2005; c) THAT the 2005 Interim Regional Tax Levy be paid by the Area Municipalities seven days subsequent to the instalment due dates established by each Area Municipality for the collection of their respective interim municipal property taxes; d) THAT the Regional Clerk be requested to advise the Area Municipalities of the imposition of the 2005 Interim Regional Property Tax Levy for all property tax classes; and e) THAT the requisite by-law be approved." Summary of Correspondence - 11 - January 17, 2005 1-35 P.M. Madill, Regional Clerk, The Regional Municipality of Durham, advising that their Council passed the following resolution regarding the Greenbelt Draft Plan: "a) THAT the following comments and the contents of Report #2004-P-89 of the Commissioner of Planning be forwarded to the Province as the Region of Durham's response to the Greenbelt Draft Plan: i) It is essential that the Greenbelt Plan, along with other related initiatives, be presented in a comprehensive package so that their implications can be fully understood. The Province is requested to withhold approval of the Greenbelt Plan until such time as the Growth Plan for the Greater Golden Horseshoe is finalized, after a proper consultation and review process; ii) The Province must consider balancing its interests with a more fulsome recognition of a role for municipalities within the Greenbelt; Hi) The Province needs to consider the economic viability of agriculture, while affording a higher level of protection for farmland. The recommendations of the GTA Agricultural Action Plan, endorsed by Regional Council, provides a solid foundation for agricultural land protection and advancing farming as an industry. As part of the Greenbelt Plan, the Province must define how it will be addressing the needs of the agricultural industry; iv) In order to provide municipalities the flexibility to deal with their growth management issues, the Plan must permit the consideration of urban expansions to coincide with the 5-year review of an official plan. A1 O-year delay for rural communities with relatively little development pressure is not warranted; v) The need for employment lands is of particular concern for rural communities in the Greenbelt. The Greenbelt Plan must be sensitive to such needs and provide the opportunity for the designation of employment lands through expansions to urban areas. It must also permit new or expansions to existing rural employment areas in accordance with the policies of the ROP; vi) The policy to prohibit the extension or expansion of Great Lakes based water and sewer systems to Settlement Areas in the Protected Countryside is of concern as it relates to the ability to provide lake based services to designated urban areas like Orono. The opportunity to provide lake based services, to that community, must not be precluded by the Greenbelt Plan; Summary of Correspondence - 12 - January 17, 2005 vii) The Plan must not preclude the potential to extend or expand Great Lakes based water and sewer systems, to rectify a public health or safety or environmental issue; viii) The Province must ensure a streamlined Environmental Assessment process and infrastructure financing to support Provincial and Regional growth; ix) The lack of a Provincial Growth Management Plan or statements in the Greenbelt Plan to address the issue of growth outside the Greenbelt Areas is of significant concern, as it may inadvertently promote 'leap frog' development to areas with insufficient capacity to sustain such growth; x) A decision on how the Greenbelt Plan impacts on applications submitted prior to the approval of the Greenbelt Protection Act in June 2004, must be made prior to the approval of the Plan, so that the full impact on these applications can be assessed; xi) The need for a Greenbelt Advisory Council is not needed. There are currently well established municipal, inter- municipal and inter-agency relationships to assist the Province in monitoring and reviewing the Greenbelt Plan. However, should the Council be established, its membership must not only reflect the environmental, agricultural, recreational, resource, municipal and development sectors, but must also reflect geographic context. Given the significant area within Durham Region affected by the Plan, the Minister must ensure that the Region and its area municipalities are appropriately represented on the Advisory Council; xii) Bill 135 and/or the Greenbelt Plan must be amended to provide an amendment approval process similar to that used in the ORMCP exercise. The Province should approve the municipal conformity amendments, and this approval should not be subject to OMB appeal; xiii) To provide further context to Schedule 1, the planned major transportation infrastructure, including the extension of the 400 series highways (404, 407) through Durham, must be illustrated to the proposed highspeed Links; Summary of Correspondence - 13- January 17, 2005 xiv) Schedule 1 ofthe Plan does not include all hamlets in the Protected Countryside, particularly those within the Oak Ridges Moraine. All the hamlets must be shown, in accordance with the designated hamlets of the ROP. In addition, the Province is requested to clarify the status of the Hamlet of Greenwood. And further, the boundary of the greenbelt area should be modified in orderto conform to the easterly and northerly boundaries of the Hamlet of Greenwood as per the City of Pickering Official Plan; xv) The Plan must be amended to recognize Orono as a 'Town and Village' settlement area, not as a Hamlet; xvi) The Plan must be amended to recognize Columbus as part of the settlement area, outside the Greenbelt Plan area; xvii) The inclusion of the Greenbelt between Courtice and Bowmanville must reflect the Major Open Space urban separators established in the ROP, for almost 30 years; xviii) The delineation of the Greenbelt boundary on Map 'A' of the ROP is not necessary, since the ROP's Agricultural and Major Open Space System designations and policies and the proposed ROP Natural Heritage Systems Mapping and policies, will conform to the polices of the Greenbelt Plan. Therefore, showing the Greenbelt boundary is redundant; and xix) The wording of the Plan, especially as it relates to the definitions, must be consistent with the ORMCP, PPS, and other Provincial Planning documents (I.e. Greater Golden Horseshoe Growth Plan). The harmonization of the wording and definitions between the Plans would avoid confusion and facilitate better implementation of Plans when confronted with interpretation issues and the processing of Planning and development applications; b ) THAT the Province also consider the previous submissions from the Region of Ourham on: the Provincial Discussion Paper - 'Places to Grow: Better Choices. Brighter Future. A Growth Plan for the Greater Golden Horseshoe'; Provincial Planning Reform; Bill 26 - the Strong Communities Act; Bill 27- the Greenbelt Protection Act; Smart Growth, Brownfields; the draft Drinking Water Source Protection Act; and the GTA Agricultural Action Plan, as input the Greenbelt Draft Plan; and Summary of Correspondence - 14 - January 17, 2005 c) THAT a covering letter, emphasizing the Region's position, accompany Report #2004-P-89 of the Commissioner of Planning and be forwarded to the Minister of Municipal Affairs and Housing, the Minister of Public Infrastructure Renewal, the area municipalities, the conservation authorities, all Region of Ourham MPPs, and the Opposition Critics to the Ministry of Municipal Affairs." I - 36 Marolyn Morrison, Mayor, Town of Caledon, advising that their Council passed the following resolution regarding the response to the October 2004 Greenbelt Draft Plan: "BE IT RESOLVED THAT Council for The Corporation of the Town of Caledon adopt Planning and Development/Policy Report 2004-93 re: Town of Caledon Response to the October 2004 Greenbelt Draft Plan, as amended; ANO THAT Council direct staff to inform the Province that a Greenbelt Plan will generate very significant impacts on local landowners, businesses, and the community at large and, therefore, Caledon: a) strongly recommends that the Greenbelt process be slowed down to allow adequate time for meaningful dialogue and provincial consideration of stakeholder feedback, .and to ensure proper integration with other significant Provincial initiatives, particularly the Places to Grow initiative; b) requests the Province to property document for the public, landowners end communities, the studies, analyses, criteria and methodologies used to develop the Greenbelt Draft Plan including the Plan's external and internal boundary lines (such as the natural heritage system boundary tines), and allow time for a rigorous public review and discussion of this material prior to the Greenbelt Plan being finalized and because of a lack of documented boundary, Council suggests that the southern boundary of the Greenbelt follow the well documented southern boundary of the Niagara Escarpment Commission and the Oak Ridges Moraine, unless it is already publicly owned Conservation Land or major river corridor; AND THAT given that the Province envisions the Greenbelt as "permanently protected countryside" set aside from the "urban" to enhance overall quality of life, Caledon therefore: Summary of Correspondence - 15- January 17, 2005 a) requests the Province to provide Caledon with unequivocal assurance that the progressive community policies established by Caledon's Official Plan Amendments 124, 161 and 179 will be deemed to conform to the final Greenbelt Plan and will continue to be the Caledon standard, prior to the Greenbelt Plan being finalized; b) recommends that the Province amend the Greenbelt Draft Plan With respect to aggregates to delete the prohibition on municipal Official Plans being more restrictive, and instead rely on the established Provincial Policy Statement policy framework; c) strongly urges the Province, prior to the Greenbelt being finalized, to proactively establish a comprehensive Provincial strategy addressing all aspects of agricultural viability within and in proximity to the Greenbelt Including: . Levels of compensation for the agricultural community; and . A sustained and robust set of agricultural programs; d) requests the Province that the Plan should not permit new landfill sites since this use is completely counter intuitive to the concept and reality of a Greenbelt; AND THAT Council request the Province give serious consideration to all other comments and recommendations contained in Planning and Development Report 2004-93; AND THAT Council direct staff to forward Planning and Development Report 2004-93 to the Ministries of Municipal Affairs and Housing and Public Infrastructure Renewal, Ernie Eves, M.P.P., the Region of Peel, Credit Valley Conservation, Toronto and Regiqn Conservation and the Niagara Escarpment Commission as the Towns detailed response to the Greenbelt Oraft Plan." I - 37 C. Anne Greentree, Deputy Clerk, City of Pickering, advising that at a meeting held on December 6, 2004, their Council passed the following resolution regarding the Planning and Oevelopment Report PD 47-04 Draft Greenbelt Plan: "1. THAT Pickering Council receive Report PD 47-04 as its comments on the provincial Draft Greenbelt Plan, dated October 2004. EBR Registry Number: PF04E0006; and Summary of Correspondence - 16- January 17, 2005 2. THAT Pickering Council advise the Minister of Municipal Affairs and Housing; (a) THAT Pickering Council continues to support the concept of a permanent greenbelt in the Golden Horseshoe; and (b ) THAT the southern part of the Agricultural Assembly (the Cherrywood community) be excluded from the greenbelt Pian and that lands east of the Hamlet of Whitevale be added; and (c) THAT the other Greenbelt land use and boundary issues be addressed to: i) delete the Protected Countryside designation from the Rouge Park Neighbourhood, which is within Pickering's existing urban area as identified in the City and Regional Official Plans; and Ii) delete the Protected Countryside designation frbm all of the residential lots approved in Registered Plans of Subdivision along the edge of the Rouge River, south of the Rouge Park neighbourhood to Lake Ontario; (d) THAT the approval of the draft Greenbelt Plan should be delayed until such time as municipalities and other stakeholders have had an opportunity to review the Ministry's supporting documentation; and (e ) THAT the draft Greenbelt Plan for the Golden Horseshoe as well as other provincial initiatives such as the Planning Act reform are released as a comprehensive package for further consultation; and (f) THAT further examination is required, in consultation with all affected communities, respecting: i) the boundary and rationale for inclusion of hamlets and other rural settlements in the Greenbelt; and ii) the boundaries, extent and rationale of proposed greenbelt and non greenbelt lands in the northeast sector of Pickering. 3. THAT Pickering Council authorize City staff to continue to review and provide technical comments on the draft Greenbelt Plan to the Province after the deadline date of December 12, 2004 to address the issues; and Summary of Correspondence - 17 - January 17, 2005 4. THAT the City Clerk forward a copy of Report PO 47-04 to the Minister of Municipal Affairs and Housing; the Minister of Public Infrastructure Renewal; the Region of Durham; Durham Region Area Municipalities; the Town of Markham; the Region of York and the Toronto and Region Conservation Authority." I - 38 Mayor John Gray, City of Oshawa writing to Mayor Ivan Kulichenko, City of Dnipropetrovsk, Ukraine advising that the people of Oshawa will watch with sincere hope that the political crisis in the Ukraine is resolved peacefully and conclusively. The City has passed a resolution expressing Oshawa's hope to the people of that county for democratic justice with a peaceful and just settlement to the present conflict. I - 39 Neil. T. McKerrell, Chief, Emergency Management Ontario advising that the Emergency Management Regulations were signed on November 22, 2004. The Regulation describes in detail the elements of essential level emergency management programs. Ministry staff have developed this regulation to be consistent with provincial and municipal emergency management program standards previously issued by EMO and in accordance with Section 14 of the Emergency Management Act. I - 40 Joan Andrew, Assistant Deputy Minister, Integrated Environmental Planning Oivision, Ministry of the Environment announcing a draft regulation to extend the treatment deadlines contained in the Drinking Water Systems Regulation. I - 41 Enza Cancilla, Hydro One Networks Inc., providing a copy of the Ontario Communities and Hydro One 2005 calendar. I - 42 Federation of Canadian Municipalities advising that they are positioned to help coordinate efforts among its members and other active parties with their responses to the tsunami disaster in Southeast Asia. I - 43 Chris Conti, Executive Director, Friends of Second Marsh forwarding the Fall/Winter 2004 volume of Wetlands & Wildlife, their official newsletter. I - 44 Mark Hendrikx, Santa Claus Parade Committee, Village of Newcastle, inviting Mayor Mutton to participate in the 1st Annual Newcastle Santa Claus Parade to be held November 27, 2005 beginning at 5:30 p.m. I - 45 John O'Toole, MPP, Durham forwarding a letter from The Honourable Steve Peters, Minister of Agriculture and Food regarding amendments to the Ontario Society for the Prevention of Cruelty to Animals Act. Mr. O'Toole is disappointed that the Minister does not have more direct input into aspects of the Act that affect fanm practices. However, he trusts the Minister of Community Safety and Correctional Services will give Clarington's input the attention it deserves. Summary of Correspondence - 18- January 17, 2005 I - 46 Ministry of Energy announcing the creation of the Ontario Power Authority (OPA) and the appointment of its first Chief Executive Officer, Jan Carr. 1-47 The Honourable John Gerretsen, Minister of Municipal Affairs and Housing forwarding a copy of the Strong Communities (Planning Amendment) Act, 2004 which receive Royal Assent on November 30, 2004. 1-48 Slyvia Terpstra, Director of Education, Kawartha Pine Ridge District School Board forwarding a copy of the 2003-04 Oirector's Annual Report. CORRESPONDENCE FOR DIRECTION D - 1 Ron Hooper, Chairman, Board of Management, Bowmanville Business Centre requesting that Council review with Veridian the unusual number of power outages experienced in the downtown core. The number experienced in this area compared to the area west of Regional Road 57 that is serviced by Hydro One is very high. (Motion to refer correspondence to the Veridian Board of Oirectors) o - 2 Jennine Agnew-Kata, Executive Oirector, Literacy Network of Durham Region (LiNDR) requesting proclamation of Family Literacy Week commencing January 24, 2005. (Motion to Proclaim) o - 3 Alana Saunlier submitting a petition regarding the lack of parking available on Sandringham Drive and requesting Council to consider resolving this on-going problem. The difficulty lies in the fact that most families have numerous cars and the "two car garage" seems to be designed more as storage spaces than garages. She believes the "parking pass" solution is outrageous-it is preposterous to make people pay to park in front of their own houses. She is proposing that in residential neighbourhoods white lines be drawn on the road to designate areas that are considered safe to park, an idea that the City of Oshawa has adopted. (Motion to refer correspondence to the Director of Engineering Services) D - 4 Peter and Jennie Vermeulen advising that they signed a petition to keep the end of Scugog Street by the same name. Following a meeting on November 30, they now understand that their part of Scugog Street will have to be renamed because it will not have an ext. Whatever new name Council decides on will be fine with them. (Motion to refer correspondence to the Oirector of Planning Services) Summary of Correspondence - 19- January 17, 2005 D - 5 P.M. Madill, Regional Clerk, The Regional Municipality of Durham, advising that at a meeting held on Oecember 15, 2004, their Council passed the following resolution regarding the Pilot Project to Recycle Agricultural Farm Balewrap: "a) THAT the Region undertake and monitor a twelve (12) month pilot project to receive agricultural farm balewrap at its Waste Management Facility in Port Perry where farmers would be encouraged to deliver, at no charge, their agricultural farm balewrap into a roll off storage container for sUbsequent processing by others; b) THAT the Region enter into a twelve (12) month agreement with Think Plastics Inc ofWatertoo forthe collecting and processing of agricultural farm balewrap, at no charge to the Region, into a baleboard type of product for commercial re-use, as outlined in their proposal dated November 19, 2004 (Attachment No. I to Report 2004-WR-1 3); and c) THAT a copy of Report #2004-WR-13 of the Commissioner of Works, be forwarded to the Durham Agricultural Advisory Committee, the Ontario Federation of Agriculture, and all the Area Municipalities within the Region with a request to encourage the local farm community to actively participate in this pilot program as another means of reducing garbage waste and protecting our environment." (Motion to refer correspondence to the Agricultural Advisory Committee) D - 6 C. Anne Greentree, Deputy Clerk, City of Pickering, advising that their Council passed the following resolution regarding the Municipal Elections Act, 1996, Bill C-261 - Lower the Voting Age: 'WHEREAS the voter turnout across Canada has been steadily decreasing over the years at Federal, Provincial and Municipal elections; and WHEREAS young people have expressed that they do not feel engaged in the electoral process; and WHEREAS young people have a good knowledge of the electoral process and the way the three levels of govemment operate through school programs that start in the early grades; and WHEREAS a lowering of the voting age from eighteen to sixteen will have the advantage of reinforcing a pattern of voter participation that will stay with our youth throughout life; and Summary of Correspondence - 20- January 17, 2005 WHEREAS the Member of Parliament for Ajax-Pickering, Mark Holland, has introduced Bill C-261 that if enacted would have the effect of lowering the voting age for Federal elections to sixteen while at the same time ensuring that a candidate must be at least eighteen years of age; NOW THEREFORE the Council of the Corporation of the City of Pickering hereby states its support for Bill C-261 to lower the voting age from eighteen to sixteen at the Federal level; and FURTHER THAT the Legislature of the Province of Ontario be requested to amend the Elections Act, which governs Provincial elections and the Municipal Elections Act, 1996 which governs Municipal elections to lower the voting age from eighteen to sixteen; and AND FURTHER THAT copies of this resolution be forwarded: . The Right Honourable Paul Martin, Prime Minister of Canada . Mark Holland, MP, Ajax-Pickering . Oan McTeague, MP, Pickering-Scarborough East . The Right Honourable Dalton McGuinty, Premier of Ontario . The Right Honourable John Gerretsen, Minister of Municipal Affairs & Housing . The Association of Municipalities of Ontario . Federation of Canadian Municipalities . All Ontario Municipalities . Wayne Arthurs, MPP, Pickering-Ajax-Uxbridge . The Honourable Michael Bryant, Minister Responsible for Democratic Renewal." (Motion for Oirection) o - 7 Karen Landry, Clerk, Town of Halton Hills, advising that their Council passed the following resolution: "WHEREAS amalgamations of municipalities in Ontario have created duplicate addresses within the new municipalities; AND WHEREAS the potential for confusion is created due to the Bell 911 system that does not distinguish between duplicate addresses; AND WHEREAS making changes to residential and business addresses is viewed by the public as inconvenient, costly, undesirable, and unnecessary; AND WHEREAS the City of Hamilton has chosen to challenge the assertion by Bell that it cannot find a technical solution to this problem; Summary of Correspondence - 21 - January 17, 2005 NOW THEREFORE BE IT RESOLVED THAT The Town of Halton Hills delay making further decisions to eliminate duplicate addresses, with the exception of Arthur and Mary Streets, in Norval, pending the outcome of the Hamilton challenge to Bell to find a technical solution; AND FURTHER THAT The Town of Halton Hills supports the City of Hamilton in its effort to find a technical solution to what appears to be a technical problem; ANO FURTHER THAT staff be directed to monitor the progress of Hamilton's challenge and report back to the Duplicate Street Naming Committee; AND FURTHER THAT Town staff continue to pursue a technical solution with Bell; ANO FURTHER THAT this resolution be forwarded to Bell, CRTC, and all Ontario municipalities." (Motion for Direction) D - 8 Denise Labelle-Gelinas, City Clerk, City of Cornwall advising that their Council passed the following resolution: 'WHEREAS Municipalities across Canada are experiencing a huge shortage of certified Medical Doctors to service their citizens; and WHEREAS the Federal Government must recognize the insufficiency of Medical Doctors and the need to accept a higher level of post secondary applications within the Medical Education; and WHEREAS the Federal Government must also recognize that many of our graduating medical students are lured by the bonuses and higher salaries offered to our Canadian Doctors; and WHEREAS the Federal Government is being urged to create a local provincial lottery system that would recognize 500 provincial students qualified to be accepted into post secondary education within the medical field; and WHEREAS the lottery would offer incentives to Medical Students by offering to enter an Agreement that would pay for up to 50% of the cost of completing their Medical Education and where upon acceptance, that the Medical Students also accepts, upon graduating, work for a minimum of five years within the community last resided in prior to the Post Secondary Education. Summary of Correspondence - 22- January 17, 2005 NOW THEREFORE BE IT RESOLVED THAT The Corporation of the City of Cornwall petition the Federal Government to seriously review the proposal of implementing a Medical Student Lottery; and further, that this resolution be forwarded to our local M.P., M.P.P., Federation of Canadian Municipalities, Association of Municipalities of Ontario and all other municipalities within the province of Ontario for their support. (Motion for Direction) D - 9 Tom Barrie, Chair, Agricultural Advisory Committee of Clarington advising that their Committee considered and endorsed the following resolution of the Township of Adjala-Tosorontio regarding Dairy Herd Improvement (DHI) Funding which was referred from Council: 'WHEREAS DHI is a non-profit organization that provides profitable dairy management solutions to dairy producers and has partnered . with the Ontario Ministry of Agriculture and Food that last year provided a $1.4454 million grant to OHI in support of dairy herd management and animal improvement activities making up approximately 12% of the operating budget of the non-profit organization; ANO WHEREAS the Bovine Spongiform Encephalopathy Crisis (Mad Cow Disease) has already created a crisis in the agricultural industry including the inability of dairy farmers to get rid of cull cows; RESOLVEO THAT the Ontario Government be requested to support the dairy farmers and rural community in general and reinstate DHI funding immediately; AND THAT a copy of this resolution be forwarded to Premier Dalton McGuinty, the Honourable Steve Peters, Minister of Agriculture and Food and Jim Wilson, MPP for Simcoe Grey; AND FURTHER THAT a request be made to all Municipalities in Ontario to support this resolution." D - 10 Township of Wellington North advising that their Council passed the following resolutions: Resolution #1 "WHEREAS the Province of Ontario is currently in consultation with the Association of Municipalities of Ontario, representing all municipalities in Ontario, as well as other municipal organizations regarding the Community Reinvestment Fund (CRF), and Summary of Correspondence - 23- January 17, 2005 WHEREAS the CRF was implemented in 1998 to compensate municipalities for the additional costs associated with services transferred to Ontario municipalities, and WHEREAS annual reconciliations of CRF funding have been done resulting in additional monies for some municipalities, and WHEREAS Wellington North has not received any increase in the CRF funding since amalgamation in 1999, and WHEREAS the loss of CRF funding would result in an unacceptable significant increase in the tax rate creating financial hardship for the residential and business ratepayers of Wellington North, THEREFORE BE IT RESOLVED that the Township of Wellington North request that the Province of Ontario maintain the CRF funding for Ontario municipalities at 2004 levels as a minimum, and THAT should it be deemed necessary to redesign the core funding for Ontario municipalities the current level of funding be considered a minimum level with annual adjustments to reflect inflation and increased municipal responsibilities due to legislative changes from time to time. THAT a copy of this resolution be forwarded to all municipalities in Ontario, and THAT a copy of this resolution be forwarded to The Premier of the Province of Ontario, the Minister of Finance for the Province of Ontario and the MPPs Ted Arnott and Ernie Eves." Resolution #2 'WHEREAS the Minister of Finance has recently announced that a portion of the gas tax levied across Ontario will be earmarked for municipalities with public transportation systems, and WHEREAS the collection of the gas tax was intended to be used to upgrade and maintain the roads across the Province of Ontario, and WHEREAS the maintenance of numerous provincial highways has been transferred to area municipalities, and WHEREAS the gas tax is collected across the whole of the province, and Summary of Correspondence - 24- January 17, 2005 THEREFORE BE IT RESOLVED that the Township of Wellington North request that the Province of Ontario provide a portion of the gas tax collected to all Ontario municipalities for the improvement and maintenance of municipal roads and bridges, and THAT a copy of this resolution be forwarded to all municipalities in Ontario, and THAT a copy of this resolution be forwarded to The Premier of the Province of Ontario, the Minister of Finance for the Province of Ontario, and the MPPs Ted Arnott and Ernie Eves." (Motion for Direction) D - 11 Pat Madill, Regional Clerk, Regional Municipality of Durham advising that their Council adopted the following recommendation of the Joint Health & Social Services and Works Committee: "a) THAT the Ontario Ministry of the Environment (MOE) be urged to continue groundwater monitoring at and around the Oshawa Skeet and Gun Club for the life of the berm; b) THAT the Lieutenant Governor in Council be urged to amend Regulation 347 under the Environmental Protection Act by ending the exemption of paper fibre biosolids or products derived from them such that their spread and/or storage is subject to a provisional/certificate of approval issued by the MOE; . c) THAT the Government of Ontario be urged to pass Bill 125, the Environmental Protection Amendment Act, 2004, respecting the regulation of the spreading and/or storage of paper fibre biosolids or products derived from them; d) THAT the MOE be urged to place a moratorium on the construction of paper fibre biosolids and Sound-Sorb berms; e) THAT the MOE be urged to place a moratorium on the stockpiling and storage of paper fibre biosolids on farmlands; and f) THAT the Premier of Ontario, Ministers of the Environment and Health & Long-Term Care, Durham's MPPs, municipal Councils and conservation authorities, Chief Medical Officer of Health, alPHa, Independent Expert Panel on Sound-Sorb, Biosolids Utilization Committee, AMO, the Provincial opposition and environment critics, be so advised." (Motion for Direction) Summary of Correspondence - 25- January 17, 2005 D - 12 Carolyn Downs,. City Clerk, City of Kingston, advising that their Council . passed the following resolution regarding the Child Benefit Supplement "WHEREAS the National Child Benefit Supplement (NCBS), up to approximately $100.00 a month per child, is meant to give our poorest and most vulnerable children a better chance in life, and; WHEREAS the former Ontario Conservative government, in addition to reducing social assistance entitlements (Ontario Works and ODSP) by 21.6%, began deducting the National Child Benefrt Supplement (NCBS) dollar for dollar from these families, rendering them unable to achieve an adequate standard of living, and; WHEREAS the Provincial Liberal government continues the National Child Benefit Supplement (NCBS) claw back, and has made a commitment to review this practice, and; WHEREAS one in five children in Ontario live in poverty and entitlements for social assistance recipients fall far below the estimated net liveable income threshold; THEREFORE. BE IT RESOLVED THAT Kingston City Council call on the Ontario govemment to stop the National Child Benefit Supplement claw back; -and further- BE IT RESOLVED THAT a copy of this resolution be sent for action to the Honourable Dalton McGuinty, Premier; the Honourable Sandra Pupatello, Ontario Minister of Community & Social Services, the Honourable Maria Bountogianni, Ontario Minister of Children & Youth Services, the Honourable John Gerretsen, Ontario Minister of Municipal Affairs & Housing, and for endorsement to the Association of Municipalities of Ontario; and all Ontario municipalities with populations greater than 50,000.. (Motion for Direction) D - 13 P.M. Madill, Regional Clerk, The Regional Municipality of Durham, requesting Council's position on the Region of Durham Transit By-law. This by-law will transfer all of the lower-tier power relating to public transportation systems, other than highways, to the Region from all of its lower-tier municipalities. In accordance with the Municipal Act, the by-law shall not come into force unless: . . Summary of Correspondence ~ 26- January 17, 2005 a) a majority of all votes on the council of the upper-tier municipality are cast in its favour; . b) after the by-law is passed, a majority of the councils of all its lower-tier municipalities have passed resolutions giving their consent to the bYelaw; and c) the total number of electors in the lower-tier municipalities that pass resolutions under clause (b) form a majority of all the electors in the upper-tier municipality. (Motion for Direction) D - 14 Lisa McNee Baker, Executive Director, Big Brothers & Sisters of Clarington requesting that the Municipality sponsor a bowling lane at a cost of $250 for the annual "Bowl for Kids' Sake". Lane sponsorship will entitle supporters to a personalized 4 x 4 vinyl sign, hung over the lane for the entire month of February. Supporters will be acknowledged in printed materials associated with this event including an ad in the paper at the conclusion of the event. . (Motion for Direction) D - 15 Sid Ryan, President, Canadian Union of Public Employees seeking support for child care and early childhood education. He asks that we join CUPE in pressing the Ontario and federal govemments to move quickly in creating a new national child care program. Firstly, he asks Council to join. with municipalities that have approved motions calling on federal, provincial and territorial ministers to use their January meeting to forge a deal and secondly, to write to Premier Dalton McGuinty and Children and Youth Services Minister Marie Bountrogianni to request a meeting with child care stakeholders, including municipalities, labour, the child care coalition and others to discuss how Ontario can help move the federal agenda forward in a direction that will work for families in the province. (Motion for Direction) D - 16 Confidential Legal Matter (Circulated under Separate Cover) (Motion for Direction) D - 17 Confidential Legal Matter (Circulated under Separate Cover) (Motion for Direction) 1-4 GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY October 21, 2004 FA 8/04 1 WelC'nme and Call tn Order The Chair called the Full Authority meeting to order at 7:15 p.m. and welcomed all in attendance. . MEMBERS PRESENT: John Mutton, Chair - Municipality of Clarington Forrest Rowden, Vice-Chair - Township of Hamilton Charlie Trim - Municipality of Clarington Mark Lovshin - Township of Hamilton Brian Fallis - Township of Cavan-Millbrook-North Monaghan John Morand - Municipality of Port Hope Cal Morgan - Muncipality of Port Hope Raymond Benns - Township of AlnwicklHalidmand Pam Jackson - Town of Cobourg Bill MacDonald - Town of Cobourg ALSO PRESENT: Linda Laliberte, General Manager/Secretary-Treasurer Mark Peacock, Watershed Services Coordinator Rob Franklin, Planner Linda Ryan, Communications Specialist Members of the public Press ABSENT WITH REGRETS: ALSO ABSENT: David Marsh - City of Kawartha Lakes , Disclosure of Pecunia!)' Interest None. 3 Minutes of the last meeting FA 87/04 MOVED BY: Mark Lovshin SECONDED BY: Charlie Trim THATthe Full Authority approve the minutes of the September 16, 2004 meeting. CARRIED. .. Minutes FA 08/04 -October 21. 2004 Paae 2 4 Adoption of the Agenda The Chair advised that there were two additional pieces of correspondence and one permit was to be removed. FA 88/04 MOVED BY: SECONDED BY: Charlie Trim Forrest Rowden THAT the agenda be adopted as amended. CARRIED. 5 nelegations Mr. Marvin Geist made a deputation to the Board in regards to a permit application submitted May 11, 2000. 6 Rusiness Arising from Minutes None. 7 Chair and General Manager/Secretary- Treasurer Remarks The General Manager informed the Board that members from the Environmental Review Tribunal were touring the watershed on Friday with staff. 8 CorrespondenC'.P. FA 89/04 MOVED BY: SECONDED BY: John Morand Mark Lovshin THAT correspondence Items #41 to #46 be referred to staff. CARRIED. 9 Applications under Ontario Regulation 148/90' a) 148/90-736-09/04 (Rick Beattie - Town of Cobourg) - construction of new garage b) 148/90-743-09/04 (Land rich Investments - Town of Cobourg) - construction of commercial complex c) 148/90-744-09/04 (Veenstra Construction Ltd. - Municipality of Clarington) construction of a storm water management pond d) 148/90-745-09/04 (Paul Lenardon - Municipality of Clarington) - construction of paved driveway & grading FA 90/04 MOVED BY: John Morand SECONDED BY: Forrest Rowden THAT the Full Authority approve the permits issued by the Executive. Minutes FA 08/04 -October 21. 2004 Paoe 3 CARRIED. Permits requiring Full Authority discussion: a) 148/90-746-10/04 (Jason Rowe - Town of Cobourg) - conversion of building into residential units The members asked several questions regarding the potential of flooding and damage to parked vehicles. FA 91104 MOVED BY: SECONDED BY: Bill MacDonald Pam Jackson THAT the Full Authority approve the works as applied for by Mr. Jason Rowe for the proposed earthen berm to be located at 415 King St. W. Lot 20, Concession A in the Town of Cobourg, subject to the following conditions: 1) THAT a continuous, accessible walkway be installed from King Street south to all units; 2) THAT appropriate clauses be registered on Title and placed on any offers of sale, rental or condominium documentation. 3) THAT landscaping and curbing will require a balanced cut and fill. CARRIED. 10 Committee Report!'l None. 11 New RU!'line!'l!'l a) 2005 Preliminary Budget The General Manager/Secretary-Treasurer presented the staff report. FA 92/04 MOVED BY: SECONDED BY: John Morand Charlie Trim THAT the Full Authority receive the 2005 Preliminary Budget for information, and FURTHER THAT the budget be forwarded to the watershed municipalities indicating in the cover letter that the vote to approve the 2005 levy will be taken on December 9th, 2004. CARRIED. b) Ganaraska Region Conservation Authority Safety Manual FA 93/04 MOVED BY: SECONDED BY: John Morand Charlie Trim Minutes FA 08/04 -October 21.2004 Paae 4 THAT the Ganaraska Region Conservation Authority approve the Safety Policy Manual as appended to this report. CARRIED. 12 Other Business Forrest Rowden updated the members on the 2004 biennial and requested support for the motion at the Ganaraska Region Conservation Authority host the 2006 biennial to be scheduled for September 10 -13,2006. FA 94104 MOVED BY: SECONDED BY: Forrest Rowden John Morand THAT the Ganaraska Region Conservation Authority host the Conservation Authority biennial tour September 10 to 13th, 2006. . CARRIED. Brian Fallis suggested a Board Member tour of the watershed in late spring. Bill MacDonald expressed some concem with the lack of information in the Tredree situation. The Chair suggested staff set up a special meeting with the Authority's solicitor to bring the members up to date. 13 Adjourn The meeting adjoumed at 8:00 p.m. on a motion by John Morand. CHAIR i1P~, f:k G NERAL ANAGERI SECRETARY~REASURER 1-5 CLARINGTON ACCESSIBILITY ADVISORY COMMITTEE DECEMBER 2, 2004 6:30 P.M. MEETING ROOM #1A Present: Oavid Kelly, Chair Sandra Crandall Keith Kelly Darlene Matthews (attended the meeting until 7:45 pm) Pat Rundle Evylin Stroud Walter Zutell Councillor Adrian Foster Patti L. Barrie, Municipal Clerk Also Present: Regrets: 1. ADOPTION OF MINUTES Moved by Evylin Strou THAT the minutes of t ng held on November 11, 2004 be approved with the following amend men . Section 3 a) - delete the word "illiterate" in the last bullet and add the words "who are unable to read the English language" at the end of the line . Section 3 c) - include notation to specifically identify the intersection of Mearns Avenue and King Street . Section 3 d) - delete the word "is" from the first paragraph. "CARRIED" 2. PRESENTATION The Acting Director of Emergency Services was present to answer questions that had arisen at the last meeting related to the Municipality's Emergency Plan. Questions arose as to the possibility of a data base being maintained to identify individuals with various accessibility needs who require assistance in an emergency situation. Mr. Weir indicated that he would contact Durham Access to Care to ascertain if they maintain such a data base. Clarington Accessibility. Advisory Committee - 2-. December 2, 2004 3. ACCESSIBILITY PLAN Moved by Councillor Foster, seconded by Walter Zutell THAT the 2005 Accessibility Plan be approved; and THAT the Plan be presented to Municipal Council on December 13, 2004 for final approval. "CARRIED" 4. SUB-COMMITTEE REPORTS a) Business Awards of Excellence Ron Collis advised the committee members t challenges on the checklist and recommen ave more descriptions of the ns of how to rectify the problems. b) Transportation Pat Rundle suggested that the iss perhaps the committee could us Programs. ortation has been ratified and that rts on Community Services c) Operations Keith Kelly stated that lights for the intersection of Liberty Street and King Street is not progressing, wever he has been advised by the CNIB that Bowmanville will be the first location in the Region to have such lights. Keith will follow up with this matter. d) Site Plan Review Last meeting Evylin Stroud advised the committee of her concerns with the site plan for the medical building addition as it to relates to the entrance way to the elevator for the old medical building. She has not yet had a response and would like to have this matter rectified. 5. NEW BUSINESS Patti Barrie advised to the committee that Nancy Taylor, Director of FinancelTreasurer has confirmed that funds received from Handi Transit will be designated for the Committee's projects. Clarington Accessibility Advisory Committee - 3- December 2, 2004 It was suggested that sensitivity training could be provided to municipal staff with businesses being invited to take part also. 6. OTHER BUSINESS Adrian Foster advised of Provincial grants that are available. He will look into the grant process and report back to the Committee. 7. OATE OF NEXT MEETING The next regular meeting is scheduled to be held on January 6, 2005 at 6:30 p.m. in Meeting Room 1A at the Municipal Administrative Centre. 8. ADJOURNMENT Moved by Adrian Foster, seconded by S THAT the meeting adjourn at 8:06 Chair Secretary LOCATION DATE TIME MEMBERS OBSERVERS & PRESENTERS DURHAM NUCLEAR HEALTH COMMITTEE (DNHC) MINUTES OF MEETING Darlington Nuclear Site Engineering and Support Services Building Third Floor Boardroom Clarington, Ontario AGEN November 19, 2004 1:00 PM Dr. Robert Kyle, Durham Region Health Department (DRHD) (Chair) Ms. Mary-Anne Pietrusiak, DRHD Mr. Ken Gorman, DRHD Mr. Dave Austin, Ontario Power Generation (OPG) - Darlington (presenter) Mr. Frank Bajumy, OPG - Pickering Ms. Lorraine Weigel, Public Member Dr. Gerry Gold, Public Member (presenter) Mr. Ken Shrives, Public Member Dr. Barry Neil, Public Member Mr. Alex Heydon, Public Member Mr. Brian Devitt, DRHD (Secretary) Ms. Janice Hudson, OPG - Pickering Dr. Dave Whillans, OPG - Whitby Mr. Ian Grant, Canadian Nuclear Safety Commission (CNSC) (presenter) Ms. Rachel Lane, CNSC (Presenter) Mr. Tom Schaubel, CNSC (presenter) Mr. Garry Schwarz, CNSC (presenter) Mr. Gerry Moriarty, CNSC (presenter) Mr. CliffBarua, OPG - Nuclear Waste Management (presenter) Mr. Don Terry, OPG - Darlington (Presenter) Ms. Pat Patton, Nuclear Waste Management Organization (NWMO) (Presenter) Ms. Sue Stickley, Low-Level Radioactive Waste Management Office (LLRWMO) (presenter) Ms. Janice Szwarz, Municipality of Clarington (presenter) Mr. Lloyd Murray, Durham Region Works Department (Presenter) Ms. Robyn Mitchell, Haliburton, Kawartha,Pine Ridge District Health Unit (HKPRDHU) I - 6 Dr. Lynn Noseworthy, HKPRDHU Mr. Jason Garay, DRHD REGRETS Mr. Phil LeSauvage, OPG - Pickering Dr. Robert Kyle, Chair of the DNHC, opened the meeting and welcomed everyone. 1.0 Adoption of the Agenda The Revised Agenda was adopted. 2.0 Adoption of the DNHC Minutes of the September 17, 2004 meeting The Minutes were adopted with a change to Item 4.3. Brian Devitt, Secretary to the DNHC, indicated he suggested arranging a special DNHC meeting with the NWMO to review and comment on Discussion Document 2. The minutes stated Pat Patton had requested the special meeting. The minutes will be amended to reflect this change. 3.0 Correspondence 3.1 Dr. Kyle's office received the minutes of the Pickering Community Advisory Council meetings for September and October 2004. 3.2 Dr. Kyle's office received a letter from Youssef Mroueh, Public Member of the DNHC, concerning his scientific review of the dry storage of used nuclear fuel bundles and the associated radiation and heat hazards dated September 21, 2004. 3.3 Dr. Kyle's office received a letter from Ken Pereira, Executive Vice-President of the CNSC, concerning the CNSC's involvement in health studies dated September 22, 2004. 3.4 Dr. Kyle's office received the notes of the remarks to the Association of Major Power Consumers of Ontario by Jake Epp, Chair of OPG, dated September 23, 2004. 3.5 Dr. Kyle's office received a letter from Scott Berry, Communications Specialist, concerning several local issues at Pickering Nuclear dated September 2004. 3.6 Dr. Kyle's office received the OPG Nuclear Report Card for the second quarter of 2004. 3.7 Dr. Kyle's office received the OPG report conceming Towards Sustainable Deve/opment for 2003. 2 .: i) 3 3.8 Dr. Kyle's office received the Special Edition of the Pickering Nuclear Neighbours newsletters dated September 2004. 3.9 Dr. Kyle sent a letter to Ken Pereira, Executive Vice-President of the CNSC, requesting funding support for Health Department's update of the 1996 ecological study, Radiation and Health in Durham Region, dated October 13, 2004. 3.l0Dr. Kyle's office received a letter from Ken Pereira indicating the CNSC's interest in discussing the Health Department's request for funding support of the ecological study, Radiation and Health in Durham Region, dated October 22, 2004. 3.1 I Dr. Kyle's office received notes of the remarks to the Ontario Energy Network by Jake Epp, Chair ofOPG, dated October 19, 2004. 3.12Dr. Kyle's office received correspondence from the LLRWMO concerning the clean-up of low-level radioactive waste for the Port Granby Project dated November 4, 2004. 4.0 Nuclear Power / Environmental Issues 4.1 Report from the CNSC on the 2003 Performance Report Cards for Darlington and Pickering Nuclear Generating Stations (NGS) Ian Grant, Director General of the CNSC, provided an overview of the CNSC's role as the regulator of Darlington and Pickering NGS. Ian indicated Performance Report Cards for Darlington and Pickering are prepared each year by CNSC. Ian introduced Tom Schaubel, Garry Schwarz and Gerry Moriarty, Directors of the Compliance and Licensing Division of the CNSC, who gave presentations on the safety performance of Darlington and Pickering NGS. The highlights of their presentations were: CNSC Safety Performance Ratings - 7 Safety Areas Rated . NGS with A rating is among the best operating NGS in the world . NGS with B rating meets all the CNSC regulatory requirements . NGS with C rating needs to focus on improvement until it is a B Darlington NGS - Safety Performance for 2003 o Operating Performance o Performance Assurance o Design and Analysis o Equipment Fitness for Service o Emergency Preparedness o Environmental Performance o Radiation Protection B C B B A B B o Nuclear Security B o Safeguards and Nuclear Non-Proliferation A . Areas for Improvement - C o Performance Assurance - the program for each topic rated a B but the implementation only a C therefore Darlington needed to improve in Quality Management, Human Factors and Training . Areas Exceeding Requirements - A o Emergency Preparedness Pickering NGS - Safety Performance for 2003 P-A P-B o Operating Performance B C o Performance Assurance C B o Design and Analysis B C o Equipment Fitness for Service B B o Emergency Preparedness A A o Environmental Performance B B o Radiation Protection B B o Nuclear Security B B o Safeguards and Nuclear Non-Proliferation A A . Areas Needing Improvement - C o Operating Performance at Pickering B - numerous shutdowns were due to equipment problems in 2003 o Performance Assurance at Pickering A - training improvements were behind schedule o Design and Analysis at Pickering B - equipment problems were noted during the August 2003 blackout . Areas Exceeding Requirements - A o Emergency Preparedness o Safeguards and Nuclear Non-Proliferation In conclusion, the CNSC was satisfied that OPG operated Darlington and Pickering NGS safely in 2003 and OPG has improved its safety performance by resolving the issues identified by CNSC in the 2003 Performance Report Card. Ian Grant indicated the CNSC has several staff working at Darlington and Pickering NGS to closely monitor the performance safety and ensure the CNSC regulatory standards are in compliance. Ian can be reached at (613) 995-2655 or bye-mail at granti(a)cnsc-ccsn.gc.ca for more information. The overheads used in the presentation are attached as Appendix 1. 4.2 Monitoring Radioiodine in Ash from the York-Durham Pollution Control Plant Update Lloyd Murray, Durham Region Works Department (DRWD) and Dave Austin, Manager of Environment and Support Services for OPG, reported on the progress 4 - 5 being made in monitoring radioiodine in ash at the York-Durham Pollution Control Plant. The highlights of their presentation were: . The initial assessment of radioiodine in ash in June 2004 indicated it was not likely an occupational or community health hazard but further assessment was needed. . It is suspected the source of the radioiodine is from medical diagnostic and treatment procedures not from Pickering or Darlington NGS. . DRWD and OPG have been working together since September 2004 to monitor the radioiodine emissions from the plant and OPG is doing the lab analysis. . Environmental samples and radioiodine monitoring results are being collected but will not be completed and reported on until February 2005. Dr. Kyle suggested another update be brought to the DNHC meeting on April 15, 2005 when there is sufficient laboratory analysis and reports on the monitoring of radioiodine in ash for the York-Durham Pollution Control Plant. 4.3 Nuclear Waste Management Organization (NWMO) Update Pat Patton, from the NWMO, provided an update of the NWMO activities since the last DNHC meeting. The highlights of Pat's presentation were: . NWMO is approximately mid-way through its study for the long-term management of nuclear waste in Canada. . Discussion Document 2, Understanding the Choices, was released September 15, 2004 and provided: o Reports from dialogues and exploration of citizen values o Describes options under study o Presents assessment framework and preliminary assessment o Describes next steps in the NWMO work plan o Invites dialogue around key questions o Does not present a NWMO recommendation . Discussion Document 2 sets out some key discussion questions o Is the assessment framework comprehensive and balanced? o What are your thoughts on the strengths and limitations of each management approach? o Axe there specific elements that you feel must be built into an implementation plan? . Community Information and Discussion Sessions 2004 o 34 communities across Canada will be visited o 72 Information Sessions have been held o 11 Discussion Sessions have been held . Schedule Planned for Durham Region o Pickering - Discussion Sessions on December 6, 2004 o Darlington - Discussion Sessions on December 7, 2004 6 . NWMO's Work Plan o Continue dialogue with Canadians o Continue the comparative approaches assessment of management approaches o Examine in more depth issues such as transportation, security, different geological media, nature of the hazard, economic and financial implications o Develop implementation plans responsive to the expectations of Canadians o Issue a Draft Study Report, with draft recommendations, in early 2005 o Invite further public input before fmalizing the study report in November 2005 Pat Patton thanked the DNHC Public Members and municipal representatives for their valuable feed back on Discussion Document 2, Choosing a Way Forward, at the Special DNHC and NWMO meeting on November 12, 2004 arranged by Brian Devitt. Pat Patton will provide regular updates to the DNHC and can be reached at (416) 934-9814 or bye-mail at ppatton(alnwmo.ca for more information. The overheads Pat used are attached as Appendix 2. 4.4 Report of the Special DNHC and NWMO Meeting to Review Discussion Document 2 Dr. Gerry Gold, Public Member, gave a short report on the Special DNHC and NWMO meeting held November 12, 2004 at Pickering Nuclear. Gerry indicated the meeting was very helpful for the DNHC Public Members since there was a very good exchange of information on the issues related to long-term storage of used nuclear fuel waste. Gerry reported none of the management approaches met all the NWMO criteria and making a final recommendation within the next year very difficult. He felt whatever recommendation will be made by the NWMO will have major political implications that could delay decision making for many years. Dr. Robert Kyle thanked the DNHC Public Members, municipal representatives and NWMO staff for the time taken to discuss this important issue to Durham Region. 4.5 OPG Gamma Ray Monitoring Network Update Dave Austin, Manager of Environment and Support Services, reported on the progress of the Gamma Ray Monitoring Network since the DNHC meeting on September 17, 2004. The highlights of Dave's update were: 7 . The development of the web-page for the Gamma Ray Monitoring Network is almost complete. . The information on real time monitoring is being simplified to provide faster reports that are easier for the public to understand. . Staffing resources have been increased to prepare for the implementation of the web-page. . Implementation ofthe web-page is expected soon. Dave Austin will continue to update the DNHC each meeting on the Gamma Ray Monitoring Network until it is operational. Dave can be reached at (416) 399- 1085 or bye-mail at dave.austin@opg.com for more information. 4.6 Port Granby Project Environmental Assessment (EA) Update Sue Stickley, Communications Officer for the LLRWMO, provided an update on the Port Granby Project EA. The highlights of Sue's presentation were: . EA Baseline Studies are completed. . The Human Health and Safety Effects Report will be completed in December and Dr. Duncan Moffett will present the highlights of the Report to next DNHC meeting on January 14, 2005. . Communications and consultation with the key stakeholders continued with meetings held at the Newtonville Community Centre on October 27 and November 18, 2004 to discuss the socio-economic impacts and clean- up criteria of the Project. . The Open House planned for December 14, 2004 in Newtonville may be rescheduled. Sue Stickley can be reached at (866) 255-2755 or bye-mail atsticklevs<@aecl.ca for more information on the Port Granby EA Project. 4.7 Report on the Port Granby Project from the Municipality of Clarington Janice Szwarz, Senior Planner of Special Projects, provided a progress report on the Port Granby Project for the Municipality of Clarington. The highlights of her presentation were: . September 27, 2004 Council of the Municipality of Clarington voted unanimously in support of moving the Low Level Radioactive Waste (LLRW) to a new site on the Cameco land north of Lakeshore Road after reviewing a staff report on the Alternative Means Process. . The Clean-up Criteria needed for Port Granby is different than Port Hope. . Port Hope residents want as much LLRW moved as possible because it is close to residential areas. ' . Clarington residents want as little LLRW and contaminated soil moved as possible while accomplishing the objectives of the Project. 8 . Approximately 205,000 cubic metres of LLRW and the same amount of contaminated soil would be relocated to the new site north of Lakeshore Road. . The Project will take about 4 years to complete. . The Canadian Government will be acquiring approximately 620 acres from Cameco but only 75 acres are needed for the new LLRW storage site and existing cleaned-up facility. The Municipality of Clarington is currently discussing with the Canadian Government about the end use of these lands. Janice Szwarz will continue to update the DNHC on the Port Granby Project for the Municipality of Clarington. Janice can be reached at (905) 623-3379 or by e- mail at iszwarz(a)municipalitv.clarimrton.on.ca for more information. 4.8 Darlington NGS Used Fuel Dry Storage EA Update Cliff Barna, EA Section Manager for OPG, provided a brief update of the Darlington Used Fuel Dry Storage Project. The highlights of the update were: . CNSC EA Decision was received November 7, 2003. . CNSC Construction Licence Hearing was July 9, 2004. .. CNSC Construction Licence Approval was granted August II, 2004. . Construction is expected to begin in 2005 and continue into 2006. . Darlington Used Fuel Dry Storage is expected to be in-service by 2007. Cliff Barna will continue to update the DNHC on the EA process at Darlington Nuclear. Cliff can be reached at (416) 592-6280 or bye-mail at cliff.barua(a)opg.com for more information. 4.9 Pickering NGS Waste Management Facility (WMF) Phase 2 Project EA Update Cliff Barna, EA Section Manager for OPG, provided a brief update on the WMF proposal at Pickering Nuclear for John Peters. The highlights of the update were: . CNSC Decision on the EA was released on May 28, 2004 and the CNSC agreed to proceed with the application to amend the Pickering WMF Operating Licence. . CNSC Construction Licence Application and Hearings were held September 17 and November 17, 2004 in Ottawa. . EA Follow-up Plan is being developed and will be reviewed by the CNSC, federal government reviewers, City of Pickering and other key stakeholders. . Engineering and designing work will be conducted in 2005. . Construction is planned for 2006 and 2007 with in-service later in 2007. CliffBarua or John Peters will continue to update the DNHC on the EA process at Pickering Nuclear. John can be reached at (416) 592-8826 or bye-mail at john.peters@opg.com for more infomiation. 5.0 Health Effects 5.1 Report on the Policy of the CNSC Concerning Epidemiological Studies around NGS Rachel Lane, Epidemiologist for the CNSC, provided a presentation on the CNSC's policy concerning conducting epidemiological studies around NGS. The highlights of Rachel's presentation were: . Background Events o June 2000: the CNSC replaced the AECB and the Nuclear Safety and Control Act was enacted o September 2001: a review of the rationale of health studies was initiated o October 2001: a hold was put on health studies until a review was completed of the CNSC's regulatory requirements o March 2004: the Research Review Group Report was completed and commented on the CNSC conducting health studies o June 2004: the Executive Committee of the CNSC decision was aunounced that the CNSC will no longer initiate or lead general health effects studies but would consider participating in studies initiated by others on a case-by-case basis . Research Review Group Recommendations o CNSC will not fund research directly, but ensure needed research is being performed by licensees or appropriate government agencies o CNSC, with industry and other government agencies, should deliberate on options to address deficiencies in Canadian research strategy, capacity and expertise . CNSC Contribution Agreement o October 13, 2004 Dr. Kyle requested CNSC funding to support the Durham Region Health Department update of Radiation and Health in Durham Region to hire a graduate student and help pay for printing and distribution costs o CNSC responded and prepared a contribution agreement for the Health Department to consider Rachel Lane indicated, although the CNSC will not initiate or lead health studies, the CNSC will consider cost sharing the Health Department's report Radiation and Health in Durham Region. Rachel can be reached at (613) 992-8567 or bye-mail at laner(a).cnsc-ccsn.gc.ca for more information. Rachel's overheads are attached as Appendix 3. 9 10 6.0 Communications 6.1 Community Issues at Pickering Nuclear Phil LeSauvage, Site Manager Public Affairs, could not attend the meeting today. Don Terry reported on community issues at Pickering Nuclear for Phil and the highlights were: . Security at Pickering and Darlington Nuclear has been increased significantly since September 11,2001 and on-site security drills are being conducted to test the emergency security plans. . Additional standby emergency power generators have been installed since the blackout in August 2003. .. Information on security changes and issues will be communicated through the newsletter, Pickering Nuclear Neighbours, the Community Advisory Council and Rogers Cable. . Public alerting system with the use of sirens is still under discussion in Pickering with implementation pending. . A new telephone system for community inquiries has been initiated at Pickering and is called the "Good Neighbouts Line" for residents to call when any activity in and around the NGS seems unusual and request an explanation. Prompt replies to all calls will be provided. . The new OPG office building being built on Brock Road in Pickering is on schedule for occupancy in December 2004 and early 2005. . Jake Epp, Chair of OPG, and new board of directors were at Pickering on November 10, 2004 to tour the site and get an overview of the Unit 1 project. . Pickering B has sUIpassed 3 million hours without a lost-time accident and Pickering A has reached 1.5 million hours. Phil LeSauvage can be reached at (905) 839-1151 extension 5966 or bye-mail at phil.lesauvage(aJ,opg.com for more information. 6.2 Community Issues at Darlington Nuclear Don Terry, Site Manager Public Affairs, reported on community issues at Darlington Nuclear and the highlights were: . Darlington Nuclear assisted the Municipality of Claringlon with manpower trained in fire fighting and some of Darlington Nuclear's fire fighting equipment to help extinguish a propane fire in a nearby storage site although the NGS was never at risk. . Darlington Neighbours dated fall 2004 was recently released and provided at the meeting. . Darlington Nuclear has reached 2 million hours without a lost-time accident. I[ ,..... Don Terry can be reached at (905) 697-7443 or bye-mail atdon.terry(W.opg.com for more information. 7.0 Other Business 7.1 Topics Inventory Update Brian Devitt indicated the Topics Inventory will be revised to include the presentations made today and it is attached as Appendix 4. 7.2 Future Topics for the DNHC t6 Consider Dr. Robert Kyle indicated the topics for discussion at the next meeting on January 14,2005 may include: . Progress report from Mary-Anne Pietrusiak on Radiation and Health in Durham Region . Report from Dr. Duncan Moffett on the health and safety effects study for the Port Granby EA . Report from Cancer Care Ontario on a soon to be released report Cancer and the Environment . Report on the Province of Ontario's restructuring of the electricity sector 7.3 Proposed DNHC Meetings for 2005 Brian Devitt provided the schedule for DNHC meetings in 2005. . January 14 to be hosted by the Durham Region Health Department . April 15 to be hosted by Pickering Nuclear . June 17 to be hosted by Darlington Nuclear . September 16 to be hosted by Durham Region Health Department . November 18 to be hosted by Pickering Nuclear 8.0 Next Meeting Date January 14, 2005 Time 12:30 pm lunch served 1 :00 pm meeting begins Location Durham Region Planning Department Whitby Mall, Lang Tower, Fourth Floor Boardroom 1615 Dundas Street East, Whitby, Ontario 9.0 Adjournment at 3:50 PM 11 Attendees: Regrets: Visitors: '0<IDEC14 PM 3:53:41 / I - 7/ I . \...-' S1. Marys Cement Community Relations Committee Meeting Minutes Tuesday December 7,2004 6:00 p.m. - S1. Mary's Cement Technical Centre Glenda Gies, Port Darlington Community Association . John Roxborough, Port Darlington Community Association Anthony Skinner, Aspen Springs Community Association Richard Fink, Human Resources Manager, S1. Marys Cement Malcolm Barr, VCPS Facilitator, S1. Marys Cement Martin Vroegh, Environmental Manager, St. Marys Cement Wilson Little, S1. Marys Cement John Hill, Quarry Manager, Cindy Strike, Municipality of Clarington Brent Mavin, Municipality of Clarington Pat Pingle, Municipality of Clarington J"" I Rick Rossie, Port Darlington Community Association Ruben Plaza, St. Marys Cement Bob Hibben, 63 Alonna Street 1. Motion that the agenda be approved with the addition of introductions. Moved by Brent Marvin, seconded by Anthony Skinner. ;:)tS~^r t,rnU'c'" -'I -\!'i _ ....f..tf... _,~., ,~"""'ij.j""_~_""~~' CARRIED 2. Moved adoption of Notes from September 14,2004 meeting /'.-.( r - ~- .;..~::=_.~ , l' i----~-.._-"..... ..."'~ .--.'~~ ,----\ : i' : "~'''''''''''''''''-''''''''-'--''''''''''''~--~'~-' ..... . .._",..-..; ,.....-.....'.....'...,..,..,"'- . .", _.~,._. ~'" "'-",-- Motion by Pat Pingle, seconded by Glenda Gies. CARRIED 3. Works Report a) Marsh reconfiguration Hardco '........."............., Hardco has completed their work for this season but will return next spring to bio- engineer the hydro corridor. 2 St. Marys Cement Community Relations Committee DRAFT Meeting Minutes December 7, 2004 Page 2 Habitat Works Habitat Works has stopped work for this season but will return next spring to complete the planting. A two year establishment period for the plantings will be provided before the creek will be diverted. b) Operation Quarry deepening proposal Clarington reported that the fIrm hired for the peer review, Piteau Associates Engineering Ltd., submitted their comments in early December. Clarington will be reviewing the comments. Clarington will be contacting members of CRC to outline the process to provide the report to CRC under the terms of Council's original resolution. Wilson Little reported that MNR has not received comments from MOE or OPG. Quarry operation and update for off-site monitoring of blasting John Hill presented a summary of data from 2002, 2003 and 2004. Blasts have been reduced from 136 in 2002 to 113 in 2003 to 62 in 2004. Two exceedences of ground vibrations and one misfIre occurred in 2004. However, there has been a spike of complaints in October and November. Analysis of the complaints in relation to blasting circumstances will be carried out including grams of blasting powder used, specifIc addresses of complaintants, weather conditions, etc. in order to improve data on the circumstances that result in complaints. St: Marys agreed to work towards a consistent blasting schedule so that residents can be prepared for the blasts. It was noted that being aware of when the blast will occur may prevent complaints in reaction to particularly aggravating blasts. Update PM - 10 Monitoring Stations Martin reported that Ortech is responsible for all testing of the PM-lO samples. Averages from the three stations were 22,17 and 15 micrograms. A few exceedences of 51,68 and 74 micrograms from the Hutton Transport Location were recorded. Averages at the 5 stations were 4.8, 4.8, 2.5, 5.0 and 4.2 grams/meter over 30 days in relation to the 7 grams/meter over 30 days limit. St. Marys reported that they have contracted with Entac to spray a dust suppressant made of tree sap on the piles of coal on the dock. Dock expansion project The infilling in the lake is being completed to leave a 'notch' to allow a future decision to create an internal docking arrangement where two boats could pull into this notch in a 3 81. Marys Cement Community Relations Committee DRAFT Meeting Minutes December 7, 2004 Page 3 generaIly north~south arrangement so that the boats would unload to the east and west of the notch. Update on progress addressing stack emissions No additional tests have been carried out since the September meeting. A consultant has been retained to investigate alternative options, including installing a scrubber or a dry scrubber with bypass dust. 4. St. Marys Public Relations A general discussion occurred regarding the options for community outreach including facility tours, newsletters and community meetings. Richard Fink will develop an outreach plan. S. Waterfront Management Plan Status Report Cindy reported that not much progress has been made on the Waterfront Management Plan due to staff changes. 6. Community Concerns a) Received by St. Marys and the Municipality ofClarington Six complaints were received by St. Marys related to blasting in October and again in November. St. Marys has visited one location on Church Street to assess a claim of damage related to blasting. An engineering report indicated that the damage was not related to the blast. Clarington received a complaint from the Church Street location and another complaint from a Landerville location. Both complaints were related to blasting. c) Progress addressing septic system problems at property on Cove Road at Westside Marsh Wilson reported that St. Marys replaced Mr. Luxton's septic system. d) St. Marys' internal haul road Clarington reported that the gate that was broken down during the November 9 evacuation has been replaced and a new lock provided with duplicate keys to the fire department, police department and St. Marys. Additional signage wiIl be provided with a phone number to call to have the gate opened. It was suggested that a stop sign be added at the west end of the causeway to prevent accidents with traffic from the dock. St. Marys Cement Community Relations Committee DRAFT Meeting Minutes December 7, 2004 Page 4 8. Other Business The CN crossing on Port Darlington Road has been repaired. Clarington reminded the Co-Chairs that the annual report must be presented to Council in QI,2005. Glenda offered to draft the report for review at the next eRC meeting. Next Meeting: Tuesday March 1, 2005 6:00 p.m. St. Marys Technical Centre Notes prepared by G. Gies Adopted by the Community Relations Committee 4 >"",,__:..;;~'~_w2;..~_._.-.. ;,"'" .n",y.Years i! ,Jt:; J1979-2OO1 It:., ". I,. ",' """, ' I " .'.~' 'i -.-.- KAWARTHA CONSERVATION Minutes of Meeting # 10104 I - 8 Meeting # 10/04 was held on Wednesday, October 27, 2004 at the Kawartha Conservation office. Chair Ruth welcomed everyone and called the meeting to order at 7: 32 p.m. Present: Alex Ruth, Chair Donna Villemaire, Vice-chair Lynn Philip Hodgson Audrey Holden Don MacArthur Blair Martyn Larry O'Connor Absent: John Huke Guy Scott Staff: Ian Macnab Wanda Stephen Mark Majchrowski Lezlie Goodwin Kristie Virgoe Iryna Shulyarenko Greg Wells Andrea van Dompseler Ken Towle Stefanie Gauley Dave Lougheed Nancy Chamberlain Adoption of Agenda Res. # 74/04 Twps. of Cavan-Millbrook-North Monaghan Oty of Kawartha Lakes Township of Scugog City of Kawartha Lakes Municipality of Clarington Township of Scugog Township of Brock City of Kawartha Lakes Township of Galway, Cavendish & Harvey Chief Administrative Officer Director of Corporate Service Director of Watershed Management Communication Specialist Shoreline Naturalization Coordinator Water Resources Technician Resources Planner Financial Services Assistant Ecologist Environmental Planning Technician Conservation Areas Technician GIS Specialist Moved by: Seconded by: Larry O'Connor Don MacArthur Resolved, That, the agenda for Meeting #10/04 be adopted as received. Declaration of Pecuniary Interest None was declared. CARRIED -2- Minutes of Meeting # 9/04 Res. # 75/04 Moved by: Seconded by: Blair Martyn Don MacArthur Resolved, That, the minutes of Meeting # 9/04 be adopted as received. CARRIED 25'" Anniversary of Kawartha Conservation A slide show of activities over the last 25 years was presented. Directors were given commemorative plaques in appreciation of support from their respective municipalities. Discussion was had on the upcoming 25'" Annual Meeting to be held January 19"'. Res. # 76/04 Moved by: Seconded by: Donna Villemaire Lynn Philip Hodgson Resolved, That, the staff report and slide show on 25 years of conservation work in the Kawarthas be received for information; and, That, 25'" anniversary certificates be presented to each watershed municipality by the appropriate Director. CARRIED Program/Project Updates Res. # 77/04 Moved by: Seconded by: Larry O'Connor Lynn Philip Hodgson Resolved, That, the staff updates on programs and projects be received for information. CARRIED Interim Financial Statement to September 30, 2004 Res. # 78/04 Moved by: Don MacArthur Seconded by: Audrey Holden Resolved, That, the interim financial statement to September 30, 2004 be received for information. CARRIED Report of the Executive Committee Res. # 79/04 Moved by: Seconded by: Larry O'Connor Don MacArthur Resolved, That, the Executive Committee recommendation # EC14/04, referring to the implementation of a revised organizational chart, be approved. CARRIED -3- New Business 1. Biennial Tour Participation Ganaraska Region Conservation Authority will be the lead for the 2006 conservation authorities biennial tour. They would like us to partner with them as part of the Trent Conservation Coalition. Res. # 80{04 Moved by: Seconded by: Blair Martyn Don MacArthur Resolved, That, Kawartha Conservation agrees to host the 2006 Biennial Tour in partnership with the Ganaraska Region Conservation Authority and other members of the Trent Conservation Coalition. CARRIED 2. Boardwalk Funding Friends of Kawartha Conservation are attempting to revitalize that organization and still have a small debt outstanding on the Ken Reid boardwalk project. Staff suggested that perhaps our reserve for conservation initiatives could be used to retire the debt and thus assist Friends in light of everything they have done for us. Res. # 81/04 Moved by: Seconded by: Don MacArthur Audrey Holden Resolved, That, $3,904.51 from the Reserve for Conservation Initiatives be used to cover the cost of the boardwalk completion at Ken Reid Conservation Area. CARRIED There being no further business, the meeting adjourned at 8:42 p.m. Alex Ruth Chair Ian D. Macnab Chief Administrative OffICer The next meeting of the Board is scheduled for December :1sti' at 7:30 p.m. CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES DECEMBER 8, 2004 Location: Sarah Jane Williams Heritage Centre Bowmanville, Ontario Present: K. Isnor, Chair S.Laing M. Van Dyke D. Climenhage T.Oke H. St Croix J. Witheridge Councillor G. Robinson Regrets: Councillor P. Pingle J. Rowe J. Vinson P. Ford Staff: M. Rutherford Conrad, Administrator M. Home, Recording Secretary 1. CALL TO ORDER The meeting was called to order at 7:05 p.m. by the Chair. 2. ADOPTION OF AGENDA Moved By: M. Van Dyke Seconded By: J. Witheridge THAT the Agenda be approved. MOTION CARRIED 3. APPROVAL OF THE MINUTES OF October 13, 2004 Moved By: S. Laing Seconded By: Councillor G. Robinson THAT the minutes of the Board Meeting of October 13, 2004 be approved. MOTION CARRIED I - 9 Moved By: D. Climenhage Seconded by: J. Witheridge s. CORRESPONDENCE Moved By: Councillor Robinson Seconded By: D. Climenhage THAT a letter be sent to Jane Rowe expressing regrets of the Museum Board on her resignation and thanking her for her valuable contribution to the Board; and THAT the remainder of the correspondence be received. MOTION CARRIED 6. COMMITTEE REPORTS a) Finance Committee: The Finance Chair reviewed the report with the Board stating that a balanced budget is anticipated for 2004. A review of the 2005 Budget Summary was discussed. The Administrator advised that grants are available from Trillium, Young Canada Works, HRDC, Heritage Works, which is a federal funding program, and the Municipality, stating that it is hoped a 5% increase from the Municipality would be received as the Museum now has another building. The Finance Chair advised that total expense would rise 5%, reasons being extra reserve for utilities, and the expense of another building. THAT the Finance Committee report be received and the 2005 budget be accepted. MOTION CARRIED Moved By: D. Climenhage Seconded by J. Witheridge THAT $10,000 be requested from capital funds for the engineering report for the Bowmanville Museum. MOTION CARRIED The meeting agenda was altered at this time to item number four on the agenda "Business Arising" with the arrival of S. Mariglia Bosgraaf. 4. BUSINESS ARISING S. Mariglia Bosgraaf attended at this point with a close out report on the Clarington History Gallery stating that the tours of the site had been well accepted by the schools and public as well. There are two different tours being presented to the schools, one for grade three, and one for grade six. Questionnaires have been distributed to teachers in order to get comments and/or suggestions. Moved by: T.Oke Seconded by: J. Witheridge THAT the report be received with gratitude extended to S. Mariglia Bosgraaf on behalf of the Board for the History Gallery. MOTION CARRIED At this point the meeting returned to item number six on the agenda, Committee Reports. 6. COMMITTEE REPORTS b) Collections and Event Planning Committee: The Chair of the Collections and Event Planning Committee stated that no report was available. c) Property Committee: The Chair of the Property Committee informed the Board of the AMEC report which had been received regarding Clarke Museum, the school house. Extensive mould has been discovered in some places of the building. Lengthy discussion was held on the subject. It was stated that Director of Operations has $40,000 available in the capital budget for Clarke and will.be requesting an additional $60,000 for capital expenditures. Moved by: J. Witheridge Seconded by: D. Climenhage THAT the Property Committee report be received. MOTION CARRIED Conern was expressed from some Board members regarding the plan to rectifY the situation at the Clarke Museum. The Administrator informed the Board that Mr. Horvath had known of this meeting and that no reply had been received to her request for information. She will follow up with F. Horvath in order to detennine the plan of action for Clarke Museum and then communicate that plan to the Board members. T. Oke suggested to the Board that all members receive a copy Moved by: J.Witheridge Seconded by: S. Laing ofthe entire report and review it at length as he himself wishes to make an informed decision. It was decided that the members will review the report in their homes, and contact each other by email with their considered opinions. The meeting adjourned at 9: 15 p.m. for a short recess. At this time H. St. Croix left the meeting stating that he had another meeting to attend. d) Executive Report: The Administrator discussed the Executive Committee Report with the Board which deals with staff matters and board meetings. THAT the position of Registrar be changed to Program Co-Ordinator; and THAT the Executive Committee Report be received. MOTION CARRIED e) Friends: S. Laing reported that the craft and bake sale held recently had been a huge success and yielded $1,000. Moved by: S. Laing Seconded by: J. Witheridge THAT the Friends Report be received. MOTION CARRIED 7. ADMINISTRATOR'S REPORT The Administrator advised the Clarke Christmas Open House was a great success with 105 people attending. A report of current and future museum activities was given with recommendations to the Board regarding future museum hours. Lengthy discussion followed regarding museum sites hours. Moved by: J. Witheridge Seconded by: T.Oke THAT Clarke Museum be opened one day during the week between January and March. MOTION CARRIED 8. NEW BUSINESS The Administrator advised that Bethesda House had approached the Museum regarding obtaining free passes to the sites. Decision was made not to pursue this request, as it would set a precedent for others. Councillor Robinson will communicate this decision back to Councillor Pingle. 9. OLD BUSINESS This subject was inadvertently omitted during the Property Report so now appears as Old Business. The Chair of the Property Committee presented the Board with a copy of cost estimates from Totten, Sims, Hubicki on moving Kirby United Church. The Administrator presented a report comparing estimates of 'fotten, Sims, Hubicki with other professional estimates. The Board was in agreement that the figures received from Totten, Sims, Hubicki seemed out ofline with other professional estimates and included items that the museum would not include with the project such as 'new windows', among other items. The Administrator advised that she has not received a copy of the report from Mr. Horvath yet just the cost estimates. Moved by: J. Witheridge Seconded by: T.Oke THAT the Administrator procure the Totten, Sims, Hubicki report from Mr. Horvath. MOTION CARRIED 10. DATE AND PLACE OF NEXT BOARD MEETING The next meeting of the Clarington Museums and Archives Board will be held on 12111 of January, 2005, at the Sarah Jane Williams Heritage Centre. Moved by: Councillor Robinson THAT the meeting ofthe Clarington Museums and Archives Board adjourn at 10:25 p.m. I - 10 LOCAL ARCHITECTURAL CONSERVATION ADVISORY COMMITTEE MUNICIPALITY OF CLARINGTON Minutes of Meeting November 16, 2004, 7:00 PM MEMBERS PRESENT: Victor Suppan Andrew Kozak Oon Brown Karin Murphy Johanna deBoer ...,......,...-.. ,., .-.".~,... 'U' -"0 .' t.J~'-~f."'~.~ i'~ i"':~ '- .- .t.... ,,"t CLERK !<'i.t_....,_"",~"'""..,..>...,.-;;:.. Karina Isert Clayton Morga David Rees Don Ma REGRETS: Jennifer Knox PLANNING STAFF: Isabel Little .,..!...".._H.......___. ADOPTION OF MINUTES 04.36 Th consulta without editl copies will be n District Guidelines have been submitted by the ntly eing reviewed by staff. If they are to be distributed ill receive a copy shortly. If they are to be edited first then e end of the month. Harbour Master's Victor Suppan notified the Committee that the letter addressed to Council regarding the demolition of the Harbour Master's House had been mailed and that no response had been received to date. Don MacArthur understood that the letter had been received. Minutes of LACAC Meeting: November 16, 2004 Page 2 Buildinq Demolition Notification Committee members emphasized the need for a notification process of demolition permits for heritage resource buildings. The building division falls under the Engineering Services Department. It was suggested that the Director of Engineering be contacted in writing with LACAC's concern and a suitable means of notification be arranged. 04-37 Moved by Don Brown, seconded by Clayton Mor an Victor S presentatio the region. Bill 60 which is c THAT the Director of Engineering be approach of demolition permits for heritage buildings "CARRIED" Grand Trunk Railwav Anniversarv 04-38 eeti with other regional LACAC chairs and listened to a d regarding successes in heritage and conservation within son from the Ministry of Culture spoke on the progress of second reading. MPAC has a listing the ages of homes in Bowmanville. Isabel Little is working with staff to obtain the information from the Municipal Property Assessment Corporation. February 2005 Heritaqe Week The Committee members were provided with a handout outlining a building awards program and an entry form example. If implemented, the Committee could present awards for restoration, preservation and renovation of the community's architectural heritage. Isabel Little gave examples of heritage awards such as letters of accommodation and plaques presented by other municipalities. Minutes of LACAC Meeting: November 16, 2004 Page 3 04-39 Moved by Don MacArthur, seconded by Karin Murphy THAT a sub-committee of LACAC be established to research and implement a heritage recognition awards. "CARRIED" The sub-committee will be headed by Karin Murphy and include Victor Suppan and Johanna DeBoer. Desiqnation Process Trainina The scheduled training session on Tuesday Novem been re-scheduled for November 30th, 7:00 at t the training session is to educate the new designation after a request is approved by t cancelled and has he objective of e process of Oshawa Conservation Review Board Hearinq Victor Suppan and Dave Ressor a Tower to determine if the Genosh Ho building. During the hearing expert wi in the reasons to designate the building. property designation wri at the Oshawa Town Hall ignated as a heritage many holes were found ssed the importance of the Minist of Culture eetings held across the province. The es escriptions and the Commercial Heritage er to receive funding properties must be designated . ed on the Canadian Register of Historic Places. prop s in Clarington that may qualify. Isabel Little will ermi .. e how to have the properties included in the Register. This school is scheduled to be closed. Councillor MacArthur informed the LACAC that there are 2500 draft approved houses that, when built, should generate enough children to keep the school open. All of the original building was destroyed in a tire and the existing building may not be considered a historical structure. SUB-COMMITTEE REPORTS Minutes of LACAC Meeting: November 16, 2004 Page 4 Highway 407: No new news to report, next meeting is scheduled for January 4, 2005. Downtown Revitalization: There have been no recent meetings, and no scheduled meetings. The revitalization project has been extended from not just downtown but from Scugog to Mearns. Most of the work is done in the downtown except for a few small details which arelo be completed in the spring. FINANCIAL REPORT The closing balance in the LACAC account for November 2004 THAT the financial report be accepted 04-40 Moved by Karin Murphy, seconded by A "CARRIED" CORRESPONDENCE Ontario Heritage Foundation Newsl 04-33 nicipal Administrative Centre I - 11 CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING THURSDAY, NOVEMBER 11, 2004 MEMBERS PRESENT: Tom Barrie Gerald Brown Bill Hasiuk Gary Jeffery Dave Davidson John Vaneyk Brenda Metcalf Neil Allen Councillor Gord Robinson Staff: Faye Langmaid Susan Hajnik REGRETS: Jennifer Knox Eric Bowman Ted Watson Chair called the meeting to order at 7:35 p.m. AdoDtion of Aqenda ',~i-"'" ~;';;;.Jt"., ;: ;l....,~ . " ,,_,_,"',..~,.,.',".._..;,;;.C'"U---""',-".. 04-32 Moved by Neil Allen, Seconded by Gary Jeffery 'That the Agenda for November 11, 2004 be adopted" ~~)-. -~;~,:'." . . ~. ; ." -~"'i-'~''''''''~"~'''-1 i__"______'_"_'''j'.._mo'_'-j ; j' "CARRIED" ; ,~.. _7__~~"~~=._ }-.........,...............",.."'-,,.....--..,........- .. '---1 "......-.-.,; .--~'~~..4 :_....".....~..-. = --,"",,,,,,,'-',. > ADDroval of Minutes , !"""~_'~.,~ _~7".";' --.............,'. 04-33 Moved John Vaneyk, Seconded by Gerald Brown 'That the minutes of the October 21, 2004 meeting be approved." "CARRIED" Clarington Agricultural Advisory Committee November 11 , 2004 Ganaraska Region Conservation Authority has sent a letter to chairperson Tom Barrie requesting to attend one of Committees meetings. The topic they wish to discuss is the Wilmot Creek Fisheries Management Plan. Faye Langmaid attended an presentation to the Samuel Wilmot Advisory Committee earlier in the week and advises that much of the information presented there was the same as what was presented to Committee last year by Mark Peacock. Tom Barrie will advise GRCA that AACC members should be advised of GRCA upcoming open houses and can attend if they wish. There is Nutrient Management training courses in Lindsay November 14 and 15 if anyone is interested. All slow moving vehicle signs have been installed and/or replaced. There are a couple the committee feels could be in better locations. Faye will pass the comments onto Ron Baker. Resolution 04-30 regarding the Humane Society has been passed by Council. 407 Committee During the last 407 Advisory Committee meeting questions were put to the consultants relating to the Terms of Reference. This was the Committees last opportunity to ask questions on this topic. There are a large number of people/agencies who should have submitted comments but have failed to do so. The report from the Planning Services Department regarding the 407 went to General Purpose and Administrative Committee on November 1. There is a chart in the report that details Clarington's original comments, MTO's response to these comments and a third column that details what Staff did with MTO's comments. This report was passed out the AACC members for information purposes. DAAC The Durham Region is studying the feasibility of setting up a depot to get rid of the white plastic wrap that is around bales of hay. There would be a centralized depot for dropping off the plastic. A Kitchener area company will then collect and recycle it. The Greenbelt Draft Plan is under discussion at the Region. Durham Federation of Aariculture Neil advises that the Federation is not going to get overly involved in the Wilmot Creek Watershed. The Federation is also reviewing the Greenbelt Draft Plan. Clarington Agricultural Advisory Committee November 11, 2004 Greenbelt Act and Leais/ation The proposed Greenbelt Protection Act, 2004, which was introduced on December 16, 2003, is a first step toward the creation of a permanent Golden Horseshoe greenbelt. In June 2004 the Minister of Agriculture appointed an Agricultural Advisory Team to advise the Ontario government of the concerns of agricultural community. Their mandate was to gather input from farmers and technical experts on a variety of land use and planning issues. The Team heard about the wide range of things that must be done to enable sustainability and the hard choices that must be made if agriculture is to continue to be the successful economic driver that it is. One of the priorities listed is the need to map Ontario's agricultural resources and the need to reform Ontario's land use planning system and its tax assessment regime. A copy of the Agricultural Advisory Team's report was handed out to Committee. Listed in this report is the advice forwarded to the government. A point by point breakdown is included. The following is the comments of this Committee which will be utilized by Clarington Staff when they are formulating the comments and report on the Greenbelt Plan for Council. Greenbelt Draft Plan October 2004 Summary of Comments from the Agricultural Advisory Committee of Clarington From their meeting of November 11th, 2004 Introduction The Agricultural Advisory Committee of Clarington (AACC) members were provided with a copy of the Greenbelt Draft Plan, two weeks in advance of the meeting and have had time to review the proposed legislation. The timeframe in which to comment is quite compressed. information sessions for this area are not being held until late November and it is the intention of the government to introduce this legislation in December. Many of the members of AACC in their capacity on other committees are familiar with how the proposed legislation is being received throughout the agricultural community. Particularly noteworthy to the AACC is the weight that is being given to the Agricultural Advisory Team Advice to the Government of Ontario. This team sought input from the agricultural community and attempted to form consensus on some fundamental issues from those they heard from in their travels across the Province and from key stakeholders. Unfortunately, much of the Advisory Team's consultations were during the Clarington Agricultural Advisory Committee November 11, 2004 Clarington Agricultural Advisory Committee November 11, 2004 summer (a typically busy time for farmers) and with insufficient notice of meeting times. Thus, there is some question as to whether their recommendations truly represent what the agricultural community thinks as a collective. The Agricultural Advisory Team Advice to the Government of Ontario is attached. In reviewing the Greenbelt Plan, the AACC felt that providing comments on the Advisory Team recommendations and where they feel they could be improved or adjusted would be helpful as they form part of the basis for the proposed legislation. In other words, they have looked to the root of the policy initiative rather than the actual policy and are providing comments on those policy roots. MappinQ Ontario's aQricultural resource The recommendation from the Advisory Team is "begin immediately to map Ontario's agricultural resource, enabling sound-decision-making that would encourage and strengthen the viability of agriculture." While the AACC agree with this comment and a number of the sub-points they question how the decisions have been made on the mapping of the greenbelt and countryside. It appears that the decisions are being made on criteria other than the protection of prime agricultural lands. As such, they do not want to see the Province taking on the role of on-going oversight until they have completed mapping and groundtruthed the results. The application of provincial policies without understanding the practicality of the on-farm situations equals inadequate planning. Urban boundaries The recommendation from the Advisory Team is "Establish clearly defined urban boundaries for residential, commercial and industrial uses to provide the agriculture industry with the confidence needed to plan its long-term investments." The AACC agree with this statement and ask that land use decisions outside the greenbelt, such as Northumberland County be monitored to ensure that "Ieap-frogging" does not happen. They strongly endorse the need for companion policies in the Provincial Policy Statements. In addition, they would like to see Clarington and other municipalities maintain the urban densities set out in the Official Plan and provide for infjll and intensification. Severances The recommendation from the Advisory Team is "develop a strong provincial policy statement prohibiting severances for residential purposes on agricultural land, except" as listed. The AACC agrees with the intent of the lands staying in agricultural use, but are cautious about the legal tools suggested, they feel the exceptions may create 100 acre single family estate lots rather than maintain the land in agricultural production. Clarington Agricultural Advisory Committee November 11, 2004 Minimum Distance Separation (MDSl The recommendation from the Advisory Team is "Integrate MDS I and MDS II into a common MDS formula that treats livestock uses and non.farm development the same." The AACC agree with the recommendations listed in this section. Farm and Food Production Protection Act (FFPPAl The recommendation from the Advisory Team is "urge greater reliance on the Farm and Food Production Protection Act to clearly identify normal and approved farm practices. Improve the application and awareness...:" The AACC agree with the recommendations listed in this section. AQricultural Advisorv Committees The recommendation from the Advisory Team is "Mandate that agricultural advisory committees be established in all municipalities with lands zoned for agriculture within their boundaries." The AACC agree with the recommendation listed in this section. Permitted on-farm uses The recommendation from the Advisory Team is "Allow on-farm businesses of any kind, provided they are secondary to the agricultural operation and meet the following criteria." The AACC agree with the recommendation; however, they disagree with the income restriction and the size restriction and feel that both need to be reexamined keeping in mind the economic ravages that many agricultural sectors have experienced in the global economy. Tax and assessment of permitted on-farm uses The recommendation from the Advisory Team is "Apply the farm tax rate to auxiliary on-farm businesses, as described in the above advice. For businesses outside those criteria, we urge MPAC, in consultation with the farm community, to define within the next 12 months a clear set of rules so farmers know what is allowed and at what tax rate." The AACC agree that the recommendation as it appears to make sense; however, tax rates are not set by MPAC rather they are set by the municipalities. Taxes are based on the assessments by MPAC, it is the assessments that are worrisome. There is very little trust in the agricultural community that the assessments by MPAC represent farmer to farmer sales, they would like MPAC to work with OMAF and the agricultural community stakeholders to determine appropriate farm assessments. Clarington Agricultural Advisory Committee November 11 , 2004 Control of predation and crop damaQe bv wildlife The recommendation from the Advisory Team is "Instruct and appropriately fund the Ministry of Natural Resources to improve its wildlife management strategies...:" The AACC agree with the recommendations listed in this section and welcome the appropriate reimbursement for damages being provided. TrespassinQ on farm property The recommendation from the Advisory Team is "Immediately develop a multi- pronged approach to address trespass on private property,...:" The AACC agree with the recommendations listed in this section and would like to see some action on this item in the immediate future. Support for research The recommendation from the Advisory Team is "Lead in the creation of new partnerships, which will achieve an increase in research investment of 10% per year over the next 5 years." The AACC agree with the recommendations but believe the funding should be 20% per year to restore it to the level that it previously was at within 5 years. Promotion and marketinQ The recommendation from the Advisory Team is "Enhance promotion and marketing of Ontario agriculture...:" The AACC agree with the recommendations listed in this section including suggestions for branding. They also believe the Province should take the lead on education of suppliers such as HACCP about Ontario products since they meet the HACCP guidelines. Land-use planninQ capacitv at OMAF The recommendation from the Advisory Team is "Expand and properly resource OMAF's land use planning function...:" The AACC agree with the recommendations listed in this section and believe that more weight should be given to the advice from OMAF to the other Ministries. Agricultural land should not be treated as lands "in waiting" for development. Training and education of local municipal planning staff and decision- makers is necessary. Compensation The recommendation from the Advisory Team is "[Do] not provide direct compensation for loss of perceived future opportunities...:" The AACC believe that Clarington Agricultural Advisory Committee November 11 , 2004 farmers, to survive need indirect forms of compensation such as adjustment of the MPAC assessments, reduction/elimination of taxes on farming supplies, etc. In many ways the agricultural community feels they are paying for the opportunity for urbanites to enjoy and utilize the countryside without any gain; in fact farmers are having additional restrictions placed on them; therefore other indirect forms of compensation need to be put in place. Environmental payments The recommendation from the Advisory Team is "Recognize and take seriously the environmental benefits agriculture contributes to society...:" The AACC agree with the recommendations listed in this section. Land Trusts The recommendation from the Advisory Team is "Work with the federal government to change tax laws to recognize land trusts for agricultural lands...:" The AACC agree with the recommendation listed in this section. Future Aaendas John Redman of the Durham Farm Fresh will be invited to the December 9th meeting. 04-034 Moved by Brenda Metcalf, Seconded by Councillor Robinson That the meeting be adjourned "CARRIED" Next meeting: December 9, 2004, 7:30 pm REPORT #1 Cllff.,iJJgtDn REPORT TO COUNCIL MEETING OF JANUARY 17, 2005 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, JANUARY 10, 2005 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) ESD-001-05- Monthly Response Report - November, 2004 2. FORTHWITH RECOMMENDATIONS FOR COUNCIL'S RATIFICATION (a) PSD-007-05- Nuclear Waste Management Organization - Comments on Second Discussion Document 3. REZONING APPLICATION TO PERMIT COMMERCIAL USES WITH REDUCED SETBACK, PARKING, AND LOADING STANDARDS APPLICATION: PETER SAINOVSKI THAT Report PSD-001-05 be received; THAT the application submitted by Martin Topolie on behalf of Peter Sainovski be referred back to Staff for further processing and the preparation of a further report following the receipt of all outstanding agency comments; and THAT all interested parties listed in Report PSD-001-05 and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 4Q TEMPERANCE STREET, BOWMANVILLE. ONTARIO L1C 3A6 T (905) 623-3379 Report #1 -2- January 17, 2005 4. AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION 18T-96013 ZONING BY-LAW AMENDMENT ZBA2004/048 TO PERMIT THE DEVELOPMENT OF 245 RESIDENTIAL UNITS APPLICANT: KYLE MORE HOMES THAT Report PSD-002-05 be received; THAT the applicant be advised that the Municipality requires all new lots in former Block 163 be standard depth (minimum 33 metres); THAT the applications to amend Draft Approved Plan of Subdivision 18T-96013 and Zoning By-law 84-63, submitted by Kylemore Homes to permit the development of 245 residential units be referred back to staff for further processing and the preparation of a subsequent report; and THAT all interested parties listed in Report.PSD-002-05 and any delegations be advised of Council's decision. 5. OFFICIAL PLAN AMENDMENT, REVISIONS TO PROPOSED PLAN OF SUBDIVISION AND RELATED REZONING TO PERMIT 299 RESIDENTIAL UNITS APPLICANT: 1477677 ONTARIO LIMITED (BAYWOOD HOMESl THAT Report PSD-003-05 be received; THAT the application to amend the Clarington Official Plan, revisions to Proposed Plan of Subdivision 18T-90036 and the application to amend Zoning By-law 84-63, submitted by 1477677 Ontario Limited (Baywood Homes) Dwight Chizen in Trust, Margaret Constance Puk and the Estate of Robert Allen Brooking be referred back to staff for further processing and the preparation of a subsequent report following the receipt of the outstanding agency comments; and THAT all interested parties listed in Report PSD-003-05 and any delegations be advised of Council's decision. 6. REZONING TO PERMIT A TEMPORARY SALES TRAILER APPLICANT: NORTHGLEN LAND CORP. THAT Report PSD-004-05 be received; THAT the application to amend Zoning By-law 84-63, submitted by Sernas Associates on behalf of Northglen Land Corp. be approved and that the by-law contained in Attachment #2 to Report PSD-004-05 be forwarded to Council for a(joption; and Report #1 - 3 - January 17, 2005 THAT all interested parties listed in Report PSD-004-05 and any delegations be advised of Council's decision. 7. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF NOVEMBER 25, 2004 THAT Report PSD-005-05 be received; and THAT Council concurs with the decision of the Committee of Adjustment made on November 25, 2004 for applications A2004/029, A2004/057 and A2004/058; and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. 8. APPLICATION BY BAYWOOD HOMES TO AMEND A DRAFT APPROVED PLAN OF SUBDIVISION TO DELETE A SERVICE LANE FOR 10 RESIDENTIAL UNITS ABUTTING TOWNLlNE ROAD SOUTH IN THE CITY OF OSHAWA THAT Report PSD-006-05 be tabled. 9. DRAFT FINAL REPORT RECOMMENDED POLICY CHANGES: CLARINGTON COMMERCIAL POLICY REVIEW THAT Report PSD-008-05 and the draft final report on Recommended Policy Changes: Clarington Commercial Policy Review be received; THAT the Report be circulated to the Region of Durham and the Commercial Policy Review Stakeholders Group for comment; THAT the Report be made available for public comment for a 30 day period; and THAT the interested parties listed in Report PSD-008-05 be advised of Council's decision. 10. QUARTERLY PARKING REPORT THAT Report CLD-001-05 be received; and THAT a copy of Report CLD-01-05 be forwarded to the Bowmanville Business Centre for their information. Report #1 -4- January 17, 2005 11. RFP2004-12. AUDIT SERVICES THAT Report COD-001-05 be received; THAT Deloitte & Touche, Toronto, Ontario with a total bid in the amount of $56,925.00 (including disbursements, plus GST), being the most responsible bidder meeting all terms, conditions and specifications of Request for Proposal RFP2004-12, be awarded the contract for Audit Services for a 5 year term to expire January 31, 2010, as required by the Finance Department; THAT the funds be drawn from the respective year's current account for audit services; and THAT the attached by-Jaw marked Schedule "B" to Report COD-001-05 authorizing the Mayor and Clerk to execute the necessary agreement be approved. 12. TYRONE COMMUNITY CENTRE -INTEREST FREE LOAN REQUEST THAT Report FND-001-05 be received; THAT the request from the Tyrone Community Centre for an interest free loan of $2,000 to be repaid by December 31,2005 be approved; and THAT the funds be drawn from 2004 unaUocated grant account #100-42-472-20999-7600. 13. DURHAM REGION PUBLIC ALERTING SYSTEM - PERMANENT EASEMENT THAT Addendum to Report EGD-37-03 be received; THAT Report EGD-37-03 be lifted from the table; THAT Report EGD-37-03 be received; THAT the Offer to Purchase an Easement (Attachment 4) to Report EGD-37-03 granting a permanent easement, described as Part 1 on Plan 40R-21972, to the Regional Municipality of Durham be approved; THAT the Mayor and Clerk be authorized to execute a by-law to authorize an agreement between the Corporation of the Municipality of Clarington and the Regional Municipality of Durham to offer to grant an easement to the Regional Municipality of Durham; and THAT the Durham Emergency Measures Office be advised of Council's decision. Report #1 - 5- January 17, 2005, 14. DELEGATION FROM LEE FOSTER AND TERRY SHIRK THAT the presentation of Lee Foster and Terry Shirk be received with thanks; and THAT the request for donation be forwarded to Marketing and Communications. 15. REQUEST TO WAIVE COMMITTEE OF ADJUSTMENT FEES THAT the following motion be tabled: THAT the request to waive the planning fees for an application to the Committee of Adjustment by Tamara Boucher and Daniel Moore to permit a swimming pool in the defined "front yard" of Guildwood Drive be denied. 16. RATIFICATION OF ACTIONS TAKEN AT THE "CLOSED" MEETING THAT the actions taken at the "closed" meeting be ratified. Date~_ ._ January-17,2DOL Report #: CLD-02-05 File#: By-law #: CI{Jfi!lgtDn REPORT CLERK'S DEPARTMENT Meeting: COUNCIL Subject: REPEAL OF OFFICIAL PLAN AMENDMENT NO. 39 RECOMMENDATIONS: It is respectfully recommended that Council approve the following: 1. THAT Report CLD-02-05 be received; and 2. THAT By-law 2004-258 being a by-law to adopt Amendment No. 39 to the Clarington Official Plan to amend the Port Darlington Secondary Plan be repealed and a new . by-law to adopt Amendment No. 39 be passed. d~~~- Reviewed by: Franklin Wu, Chief Administrative Officer PLB CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 REPORT NO.: CLD-02-05 PAGE 2 of 2 BACKGROUND On December 13, 2004, By-law 2004-258 was passed which adopted Amendment No. 39 to the Clarington Official Plan to amend the Port Darlington Secondary Plan. In accordance with the Planning Act, notice of the passing of the by-law is required to be given within 21 days of the passage of the by-law. Unfortunately, the notice that was provided was incomplete. In order to rectify this situation, it is necessary to repeal the original by-law and pass a new by- law to adopt the amendment, thereby allowing for the time frame for the notice to be met. Accordingly, it is recommended that the appropriate by-law be passed by Council. SUMMARY OF BY-LAWS JANUARY 17, 2005 BY.LAWS 2005-001 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Northglen Land Corp.) (Item #6 of Report #1) 2005-002 being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Deloitte & Touche, Toronto, Ontario, to enter into an agreement for the Audit Services, for the Finance Department (Item #11 of Report #1 ) 2005-003 being a by-law to authorize an agreement between the Corporation of the Municipality of Clarington and the Regional Municipality of Durham to offer to grant an easement to the Regional Municipality of Durham (Item #12 of Report #1) 2005-004 being a by-law to adopt Amendment No. 39 to the Clarington Official Plan and to repeal By-law 2004-258 (Report #2) 2005-005 being a by-law to authorize the borrowing of $15,000,000 to meet, until the taxes are collected, the current expenditures of the Municipality for the year 2005 2005-006 being a by-law to amend By-law 2004-020, a by-law to appoint Members to the Newcastle Arena Board (Approved by Council December 13, 2004) Other Business CI~i!lgron MEMO TO: Mayor Mutton and Members of Council FROM: Patti L. Barrie, Municipal Clerk DATE: January 13, 2005 RE: APPOINTMENTS TO THE NEWCASTLE VILLAGE COMMUNITY HALL BOARD AND TO THE ANIMAL ADVISORY COMMITTEE OUR FILE: C12.NE AND C12.AN At the Council meeting of the January 17, 2005, appointments to the following boards are being considered: . Newcastle Village Community Hall Board (three members to be appointed) - applications received from Peter Dejong Mark Hendrikx Kathleen (Kaye) Quinney . Animal Advisory Committee (one member to be appointed) - application received from: - Sandra Stone The application forms have been circulated under separate cover because of the person' ation contained therein. PLB/wc CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-6506