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Home My WebLink About07/04/2016 t. l i j; t ciffbgwn Council Agenda Date: July 4, 2016 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario r Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at cfleming(a clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the j Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of 1 the Council meetings may be video recorded. k Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. i i Copies of Reports are available at www.clarington.net i C lad Council Agenda Date: July 4, 2016 Time: 7:00 PM Place: Council Chambers 1 Call to Order 2 Moment of Reflection 3 Declaration of Interest 4 Announcements 5 Adoption of Minutes of Previous Meeting(s) 5.1 Minutes of a regular meeting of Council June 13, 2016 5-1 6 Presentations There are no Presentations scheduled for this meeting. 7 Delegations 7.1 Erin O'Toole, MP, Durham — Report EGD-033-16 — Light Armoured Vehicle (LAV) Monument (Staff Report#11.1) 7.2 Cameron Mountenay— Bond Head Park Expansion and Transportation Improvements (Item 33 of the General Government Committee Report) 7.3 Stan Zuly— Bond Head Park Expansion and Transportation Improvements (Item 33 of the General Government Committee Report) 7.4 Kelly Ryan, Practice Leader, Buffett Taylor— Report COD-015-16 — Provision of Employee Group Benefits (Item 13.2 of Unfinished Business) 7.5 Ann-Marie Harley— Report EGD-032-16 — Release of the Final Clarington Transportation Maser Plan (Item 16 of the General Government Committee Report) 8 Communications — Receive for Information There are no Communications to be received for information as of the time of publication. Page 1 Clarington Council Agenda Date: July 4, 2016 Time: 7:00 PM Place: Council Chambers 9 Communications — Direction 9.1 Lawson Gay, President, Clarington Board of Trade and Office of Economic 9-1 Development— Pickering Airport Lands (Motion to Endorse) 9.2 Mary Medeiros, Acting City Clerk, City of Oshawa — Electric Vehicle Production 9-3 for Oshawa G.M. Autoworkers (Motion to Endorse) 9.3 Stan Zuly— Report EGD-008-16 - Bond Head Park Expansion and Transportation 9-5 Improvements (Motion to advise of actions taken with respect to Item 33 of the General Government Committee Report) 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Minutes of the Clarington Museum and Archives Board dated April 16, 2016 and 10-1 June 8, 2016 10.1.2 Minutes of the Newcastle Memorial Arena Management Board dated April 12, 10-12 2016 i' l 10.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee 10-14 I dated June 14, 2016 i 10.1.4 Minutes of the Agricultural Advisory Committee of Clarington dated June 9, 10-17 2016 i F 10.1.5 Minutes of the Clarington Heritage Committee dated June 21, 2016 10-20 I Page 2 Clarington Council Agenda Date: July 4, 2016 Time: 7:00 PM Place: Council Chambers 10.2 General Government Committee Report of June 20, 2016 10-24 10.3 Special General Government Committee Report of June 27, 2016 10-36 10.4 Planning and Development Committee Report of June 27, 2016 10-37 11 Staff Reports 11.1 Report EGD-033-16 — Light Armoured Vehicle (LAV) Monument 11-1 11.2 Report EGD-034-16 — Lambs Lane North End Options 11-6 11.3 Report PSD-053-16 — Rotosonic Borehole Alternate Locations, Clarington Transformer Station (To be distributed Under Separate Cover) 11.4 Report CLD-025-16 —Appointment to the Committee of Adjustment 11-12 12 Business Arising from Procedural Notice of Motion 13 Unfinished Business 13.1 Resolution #GG-346-16 — Lisa and Stephen Smith — Exemption to Development 13-1 Charges By-law (Referred to Council at the June 20, 2016 General Government Committee Meeting) 13.2 Report COD-015-16 - Provision of Employee Group Benefits (Referred to Council 13-2 at the June 20, 2016 General Government Committee Meeting) 13.3 Resolution #GG-394-16 - Report COD-017-16 — Lambs Lane Reconstruction 13-10 (Tabled to Council at the June 20, 2016 General Government Committee Meeting) 13.4 Confidential Report CAO-001-16 — Option Agreement for Future Purchase of Community Park Land and Camp 30 Heritage Preservation (Tabled to Council at the June 20, 2016 General Government Committee Meeting) 13.5 Confidential Legal Matter (Further to the Special Government Committee Meeting of June 27, 2016) Page 3 Clarington Council Agenda Date: July 4, 2016 Time: 7:00 PM Place: Council Chambers 14 By-laws 14.1 2016-058 Being a By-law to amend By-law 2011-036, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors (Brendan Grigg) (item 12 of the General Government Committee Report) 14.2 2016-059 Being a By-law to amend By-law 2011-036, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors (Stephen Leca) (Item 12 of the General Government Committee Report) 14.3 2016-060 Being a By-law to amend Fence Cost Sharing By-law 2011-045 (item 20 of the General Government Committee Report) 14.4 2016-061 Being a By-law to amend By-law 2014-059, being a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property (Item 30 of the General Government Committee Report) 14.5 2016-062 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (1613881 Ontario Inc.) (Approved by Council June 15, 2015) 14.6 2016-063 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington [Lindvest Properties (Clarington) Limited] (Approved by Council on June 2, 2014) 14.7 2016-064 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Veltri and Son Ltd.) (Approved by Council on May 24, 2016) 14.8 2016-065 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (W.E. Roth Construction Limited) (item 2 of the Planning & Development Committee Report) 14.9 2016-066 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Lesle Gibson) (Item 3 of the Planning & Development Committee Report) Page 4 Clarington Council Agenda Date: July 4, 2016 Time: 7:00 PM Place: Council Chambers 15 Procedural Notices of Motion 16 Other Business 17 Confirming By-Law 18 Adjournment Page 5 Council Minutes claringtoin June 13, 2016 Minutes of a regular meeting of Council held on June 13, 2016, at 7:00 PM, in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo i Staff Present: M. Marano, A. Allison, T. Cannella, J. Caruana, F. Horvath, F. Langmaid, N. Taylor, G. Weir, J. Gallagher, C. Fleming 1 Call to Order Mayor Foster called the meeting to order at 7:00 PM. i 2 Moment of Reflection i Councillor Traill led the meeting in a moment of reflection. i 3 Declaration of Interest Councillor Neal indicated that he would be declaring an interest with respect to Item 8 of the Planning & Development Committee Report. 4 Announcements Members of Council announced upcoming community events and matters of community interest. I Resolution #C-150-16 I Moved by Councillor Hooper, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow for the addition of Janine Mutton to the list of Presentations. Carried 5 Adoption of Minutes of Previous Meeting Resolution #C-151-16 i E Moved by Councillor Traill, seconded by Councillor Woo C That the minutes of a regular meeting of Council May 24, 2016, be approved. Carried c - I I' 5-1 I Council Clarington Minutes June 13, 2016 6 Presentations 6.1 Mayor Foster welcomed students, parents and the public to the presentation of the Fifteenth Annual "Awards for Academic Excellence". He advised the program was developed in 2001 to recognize students from Clarington's local elementary and secondary schools. Mayor Foster indicated that local elementary and secondary schools were asked to submit the name of a graduating student who, in their opinion, has demonstrated academic excellence combined with a commitment to leadership and community service. Each student was presented with a personal framed certificate and as a further commitment to Council's recognition of local students, secondary students who were being recognized received a cheque for $100.00 as a bursary to further their educational pursuits. Mayor Foster recognized the following students who could not be present due to conflicting schedules and who will receive their awards during their graduation ceremonies: Erin Puersten, Clarington Central Secondary School Emma Pluister, Courtice North Public School Molly McGill, Good Shepherd Elementary School Kaitlin Clay, M.J. Hobbs Senior Public School Elizabeth Arbour, St. Elizabeth Elementary School A.J. Davey, Vincent Massey School Mayor Foster recognized the following elementary students and presented them with a personal framed certificate: Kelly Deochand, Charles Bowman Public School Mackenzie Cryderman, Dr. Emily Stowe Public School Sophie Smith, Dr. G.J. MacGillivray Public School Erez Kassirer, Duke of Cambridge Public School Lauren Closs, Holy Family Elementary School Alex Verwoert, John M. James Public School Elizabeth Wildeboer, Knox Christian School Daniel Reimer, Lydia Trull Public School Sarah Synard, Monsignor Leo Cleary Elementary School Rebekah Khan, Mother Teresa Elementary School Shaydon Kennelly, St. Francis of Assisi Elementary School Emma Craig, St. Joseph's Elementary School Jasmine Codling, S.T. Worden Public School Simon Dreslinski, The Pines Senior Public School Alexander Cowan, Waverley Public School - 2 - 5-2 Council Clarbgton Minutes June 13, 2016 Jacob McLaughlin, Harold Longworth Public School and Mary Kehoe, Dr. Ross Tilley Public School, who were not in attendance, were also recognized. Mayor Foster recognized the following secondary students and presented them with a personal framed certificate and bursary: Samantha Pettigrew, Bowmanville High School Hannah Hosein, Clarke High School Amber-Jane Francis, Courtice Intermediate School Sarah Hyland, Courtice Secondary School Chloe Stell, Durham Christian High School Dylan Irvine, Holy Trinity Secondary School Marie-Josee Charette, St. Stephens Secondary School Resolution #C-152-16 Moved by Councillor Hooper, seconded by Councillor Cooke That Council recess for five minutes. Carried The meeting reconvened at 7:46 PM. 6.2 Mayor Foster presented the 2016 Senior of the Year Award to Robert Malone. Mayor Foster recognized the accomplishments of Mr. Malone and thanked him for his service to the Community. 6.3 Mayor Foster presented a Certificate of Recognition to Janine Mutton in I recognition of her winning a gold medal for the 2016 IBJJF Brazilian Jujitsu World Championship. 6.4 Ernie Hamilton, Quarry Manager, Tanya Pardy, Co-Chair, Manager, People & Management, Ruben Plaza, Environmental Manager, St. Marys Cement Community Relations Committee presented their Annual Report— 2015. Through use of a PowerPoint presentation, Mr. Plaza highlighted Environmental Awards St. Marys Cement has received, the West Side Marsh environmental project, and reviewed the SO2 and NOx emissions for 2015. Mr. Plaza stated St. Marys Cement Bowmanville plant's emissions were 732 tonnes above allowances or 1.91% above allowances for the period 2006-2016, for which allowances from their plant in St. Marys were transferred to cover the difference. j Mr. Plaza stated that St. Marys Cement Bowmanville has implemented best E available technologies to reduce its emissions including the installation of a lime hydrator system to reduce SO2 emissions and have a planned strategy to reduce greenhouse gas. Mr. Hamilton reviewed the 2015 air and ground vibration readings advising there were no exceedances to the Provincial guidelines in 2015. - 3 - 5-3 Council Clarington Minutes June 13, 2016 Ms. Pardy advised of 13 complaints received from the community regarding blasting, the main stack plume and odour. She also provided a short overview of the company's involvement and support of local charities in the community. Ruben Plaza, Tanya Pardy and Ernie Hamilton responded to questions from Members of Council Mr. Plaza confirmed he would forward information on St. Marys' ambient air and particulate matter monitoring to all Members of Council. Resolution #C-153-16 Moved by Councillor Partner, seconded by Councillor Woo That the order of the Agenda be altered to consider Correspondence item 8.1 at this time. Carried 8.1 St. Marys Cement Community Relations Committee —Annual Report 2015 Resolution #C-154=16 Moved by Councillor Partner, seconded by Councillor Woo That the presentation of Ernie Hamilton, Quarry Manager, Tanya Pardy, Co-Chair, Manager, People & Management, Ruben Plaza, Environmental Manager, St. Marys Cement Community Relations Committee; be received with thanks; and That Correspondence item 8.1 from Tanya Pardy and Glenda Gies, Community Relations Co-Chairs, St. Marys Cement, with respect to the Community Relations Committee Annual Report 2015, be received for information. Carried 7 Delegations 7.1 Linda Gasser addressed Council concerning Item 2 of the General Government Committee Report— Durham York Energy Centre Stack Test Results. Ms. Gasser indicated that the motion, as recommended by the General Government Committee on May 30, 2016, was developed as a result of an exceedance by the incinerator owned by the Regions of Durham and York, operated by Covanta, and located in Clarington. For the benefit of the televised audience, Ms. Gasser read an extract of the motion which included a request that the Minister not allow the commercial operation of Boiler 1 unless it has been proven that the boiler will operate within the ECA limits for all source tests and that the Minister mandate an additional independent stack test for each of the next five years. Ms. Gasser confirmed that the Ministry, not the Minister, is the regulator. - 4 - 5-4 Council Clarington Minutes June 13, 2016 Ms. Gasser stated that there are a number of reports related to this exceedance that will be presented to the Regional Works Committee, including an Abatement Plan prepared by Covanta. She stated the Plan has already been submitted to the Ministry of the Environment and Climate Change (MOECC), despite the fact that HDR, the Region's consultant, will continue to review the plan tomorrow. Ms. Gasser feels it is imperative for Council to obtain a copy of correspondence dated May 30, 2016, from the Ministry to Covanta, to verify what information was conveyed. Through use of a PowerPoint presentation, Ms. Gasser provided an Executive Summary of the Abatement Plan. Ms. Gasser cautioned Council regarding the language used in the Abatement Plan and issued a reminder that Covanta did not volunteer for the additional stack test which was a result of concerned citizens lobbying Durham Council to bolster the monitoring required by the MOECC. Ms. Gasser referenced concerns expressed by Dr. Robert Kyle, Durham Region Medical Officer of Health, who indicated that sustained excessive emissions of dioxins and furans are a potential human health hazard, primarily by entering the food chain and that it was important for the local food chain to be protected by lowering dioxin and furan stack emissions, and conducting more frequent independent stack testing. Resolution #C-155-16 Moved by Councillor Neal, seconded by Councillor Woo That the Rules of Procedure be suspended to allow the delegation of Linda Gasser to be.extended for two minutes. Carried Ms. Gasser respectfully suggested that Council's motion may be premature and requested Council consider tabling the motion until after the Regional Works Committee meeting where further information will be available, formally requesting the Owners to update the Municipality on the Monitoring Plan and amendments, and forwarding the motion to the MOECC to ensure the Municipality will have input. Resolution #C-156-16 i Moved by Councillor Neal, seconded by Councillor Traill That the Order of the Agenda be altered to consider Item 2 of the General Government Committee Report at this time. Carried r I - 5 - 5-5 Council 049rbgt011 Minutes June 13, 2016 10.2 General Government Committee Report of May 30, 2016 Item 2 - Roger Anderson, Regional Chair, Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, Regarding the Durham-York Energy Centre Stack Test Results Resolution #C-157-16 Moved by Councillor Neal, seconded by Councillor Cooke That the Municipality of Clarington write to the Minister of the Environment and Climate Change and request that the Minister exercise any powers he has to: a) Not allow the commercial operation of Boiler 1 unless and until it has been proven to the Minister that the Boiler 1 will operate within the ECA limits for all source tests, as demonstrated by stack tests and AMESA sampling; and b) Mandate that an additional independent stack test be done each year for the next five years; and That MPP Granville Anderson, and Regional Municipality of Durham, be advised of Council's decision. Carried later in the meeting Resolution #C-158-16 Moved by Councillor Neal, seconded by Councillor Traill That the Rules of Procedure be suspended to allow Members of Council to speak to Resolution #C-157-16 a second time. Carried Resolution #C-,157-16 was then put to a vote and carried. Resolution #C-159-16 Moved by Councillor Partner, seconded by Councillor Neal That Council recess for ten minutes. Carried The meeting reconvened at 9:25 PM. All Members of Council were present except Councillor Partner. - 6 - 5-6 Council Minutes Clarinsotoll June 13, 2016 8 Communications — Receive for Information Correspondence Item 8.1 was considered earlier in the meeting. 9 Communications — Direction 9.1 Jeannette Sumners, Courtice Family Concerts in the Park Committee — Request for Exemption to Sign By-law Resolution #C-160-16 Moved by Councillor Cooke, seconded by Councillor Neal Whereas the Municipality of Clarington Sign By-law 2009-123 allows temporary signs for Community Groups to announce a community function or event sponsored by a non- profit organization; Whereas the Sign By-law allows signs for a Community Group for a period of two weeks on the property where event will be held, or by Council policy, on municipally owned property; Whereas the Courtice Family Concerts in the Park is requesting to place a sign on a privately owned property at 1463 Regional Highway No. 2, located west of Tooley Mill Park for a two month period starting June 14, 2016 to promote the various concerts held j in Tooley Mill Park; i Now therefore be it resolved that subject to Courtice Family Concerts in the Park obtaining the owner's consent, staffbe directed to issue a sign permit to Courtice Family Concerts in the Park for a two month period commencing June 14, 2016 for the property at 1463 Regional Highway No. 2. Carried Councillor Partner returned to the meeting. 10 Committee Reports I 10.1 Advisory Committee Reports There were no Advisory Committee Reports considered under Section 10.1 of the Agenda. i f E - 7 - f. 5-7 i Council Clarington Minutes June 13, 2016 10.2 General Government Committee Report of May 30, 2016(cont'd) Item 2 of the General Government Committee Report was considered earlier in the meeting. Resolution #C-161-16 Moved by Councillor Partner, seconded by Councillor Traill That the recommendations contained in the General Government Committee Report of May 30, 2016 be approved, on consent, with the exception of item #2. Carried 10.3 Special Planning & Development Committee Report of June 6, 2016 Resolution#C-162-16 Moved by Councillor Woo, seconded by Councillor Cooke That the presentation of Paul Mule, Dillon Consulting Limited and Luciano P. Piccioni, President, RCI Consulting, Regarding the Courtice Main Street Community Improvement Plan (CIP) be received for information; Whereas the Regional Municipality of Durham has retained consultants to assist in the preparation of a new five-year Economic Development Strategy; and Whereas the Region has had a Regional Revitalization Program in place since 2008, which evaluates projects on a case-by-case basis, has limited applicability and has approved six applications; and. Whereas the Economic Development Strategy is an opportunity to identify and explore partnership and collaboration with lower tiers to identify goals, objectives and key priorities that support a strong local economy, and Whereas other Regions employ Community Improvement Plans as part of their economic development strategies; to advance economic growth, ensure planning policies of the upper and lower tiers exceed minimum thresholds and advance the timing of development; Now Therefore, as part of the Economic Development Strategy it is requested that the Region's consultant be asked to examine • best practices by other Regions with regard to Community Improvement Plans, • the success that has been achieved by using tax increment grants to spur development, and • include options for how Durham Region could use them as an economic development tool; and - 8 - 5-8 Council Clarington Minutes June 13, 2016 That this resolution be circulated to all the lower tier municipalities in Durham Region and Durham Region. Carried 10.4 Planning & Development Committee Report of June 6, 2016 Resolution #C-163-16 Moved by Councillor Woo, seconded by Councillor Traill That the recommendations contained in the Planning & Development Committee Report of June 6, 2016 be approved, on consent, with the exception of items #2, #3, and #8. Carried Item 2 —Redevelopment and Infill in the Glenview Neighbourhood in Courtice Resolution #C-164-16 Moved by Councillor Neal, seconded by Councillor Cooke That Report PSD-044-16 be received; That Council directs Staff to undertake a study of land use planning policies in the Glenview Neighbourhood in Courtice (as shown in Figure 1 of Report PSD-044-16) and report back to Council on the results of the study; That pursuant to Section 38 of the Planning Act, R.S.O. 1990, c.P.13, as amended, Council pass an interim control by-law for a period of 1 year to prohibit the use of any land, buildings or structures located within the Glenview Neighbourhood for any purpose except for such uses that were legally established prior to the passage of the interim control by-law; one-storey additions to the rear of an existing dwelling; and/or accessory structures provided they comply with the provisions of Section 3 of Zoning By-law 84-63; and That notice of the passing of the Interim Control By-law be given in accordance with Subsection 38(3) of the Planning Act, R.S.O. 1990, and c.P.13, as amended. Carried J I i I 5-9 i Council Minutes 04ingtoll June 13, 2016 Item 3 - Brenda Metcalf, Chair, Agricultural Advisory Committee of Clarington — Regarding Report PSD-043-16, Durham Region Official Plan Policies 9A.2.9 & 9A.2.10 (Severance of Abutting and Non-Abutting Surplus Farm Dwellings) — Comments Resolution #C-165-16 Moved by Councillor Neal, seconded by Councillor Partner That Correspondence Item 10.2 from Brenda Metcalf, Chair, Agricultural Advisory Committee of Clarington regarding Report PSD-043-16, Durham Region Official Plan Policies 9A.2.9 & 9A.2.10 (Severance of Abutting and Non-Abutting Surplus Farm Dwellings) — Comments, be endorsed by the Municipality of Clarington. Carried Councillor Neal declared an interest in accordance with the Municipal Conflict of Interest Act, with respect to Item 8 of the Planning & Development Committee Report, as his . wife is a member of the Association and left the Council Chambers during discussion and voting on this matter. Item 8 — Exemption Sign By-law 2009-123 for the South Courtice Neighbourhood Association Resolution #C-166-16 Moved by Councillor Cooke, seconded by Councillor Hooper Whereas the Municipality of Clarington's Sign By-law 2009-123 allows temporary signs for Community Groups to announce a community function or event sponsored by a non- profit organization; Whereas the Council Policy allows signs for a Community Group on the property where the event will be held or on municipally owned property; and Whereas the South Courtice Neighbourhood Association is requesting to place a sign on a privately owned property located on the south side on Bloor Street east of Townline Road for the two week period leading up to the "Shakespeare in the Park" event on an annual basis; Now Therefore be it Resolved that subject to the South Courtice Neighbourhood Association obtaining the owner's consent, staff be directed to issue a sign permit to the South Courtice Neighbourhood Association for the two week period prior to the "Shakespeare in the Park" annual event for the property on the south side of Bloor Street and east of Townline Road as long as it remains undeveloped. Carried - 10 - 5-10 Council Clarington Minutes June 13, 2016 Councillor Neal returned to the meeting. 11 Staff Reports There were no Staff Reports considered under this Section of the Agenda. 12 Business Arising from Procedural Notice of Motion There was no Business Arising from Procedural Notice of Motion introduced under this Section of the Agenda. 13 Unfinished Business There Unfinished Business considered under this Section of the Agenda. 14 By-laws By-law 2016-055 was withdrawn from the Agenda as it had been inadvertently placed on the Agenda. Resolution #C-167-16 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-laws 2016-052 to 2016-054 and 2016-056 i 14.1 2016-052 Being a By-law to close and to authorize the conveyance of a road allowance (Item 6 of the General Government Committee Report) 14.2 2016-053 Being a By-law to amend Exotic Animal By-law No. 2012-045 (Item 10 of the General Government Committee Report) 14.3 2016-054 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington [Averton Homes (Bowmanville) j Inc.] (Item 6 of the Planning & Development Committee Report) 14.4 2016-056 Being an Interim Control By-law passed pursuant to section 38 of the Planning Act, R.S.O. 1990, c.P.13, as amended (Item 2 of the Planning & Development Committee Report); and I That the said by-laws be approved. Carried 15 Procedural Notices of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. - 11 - 5-11 Council Clarington Minutes June 13, 2016 16 Other Business Councillor Neal advised a report would be forthcoming at the Region recommending the creation of a Durham Region Task Force on Seniors Housing. Councillor Woo recognized Faye Langmaid, Manager of Special Projects, for receiving the Canadian Society of Landscape Architects' Schwabenbauer Award. Councillor Partner advised that Concerts in the Park in Newcastle start tomorrow night and on Sunday night at the Ina Brown Parkette, 17 Confirming By-Law Resolution #C-168-16 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-law 2016-057, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 13th day of June, 2016; and That the said by-law be approved. Carried 18 Adjournment Resolution #C-169-16 Moved by Councillor Partner, seconded by Councillor Neal That the meeting adjourn at 9:46 PM. Carried Mayor Municipal Clerk - 12 - 5-12 Clarington Board of Trade and Office of Economic Development AGENDA Lawson Gay President June 15, 2016 Laura Sciore Vice-President The Right Honourable Justin Trudeau Don Rickard Office of the Prime Minister of Canada - -- Past President House of Commons � F�7 Ottawa ��-�'•�"�`�P�' Barb Malone , Ontario Treasurer Canada K1A OA6 til��l� �j16 Lindsay Coolidge Secretary � w -'- _..,` ,:•..", •,,.-.,K `T. Dear Prime Minister.Trudeau Barb Yezik Director at Large Re: Pickering Airport lands Brad Phillips Director at Large The Clarington Board of Trade and Office of Economic Development represents the interests of the business community in the Municipality of Clarington. We are the Glenn Butt Director at Large eastern gateway to Durham Region and the GTA. Our economy is grounded with Ontario Power Generation, Darlington Nuclear and over 400 working farms. In Jennifer Knox addition, we enjoy strength in Healthcare/Life Science and small to medium size Director of Large manufacturers. Martin Vroegh Director at Large We are writing to you today to share our thoughts on the proposed Pickering Melanie Seymour Airport and the use of these lands from a business perspective. We have watched Director at Large this file since our inception in 1998 and understand this conversation has been on- Mike Weatherbee going for over 4 decades. Director at Large The Clarington Board of Trade is well aware of the vast potential this project holds Steve DeBoerfor Durham, Ontario and Canada. We recognize Ontario economic projections and Director at Large the pressures that will soon be upon Pearson International in Toronto. This Greg Lewis continues to be a recurring topic of discussion and focus for leaders in Durham and Newcastle BIA we would like to see the conversation move forward with some actionable Justin Barry timelines. Bowmanville BIA Yvonne Maitland The opportunities to support local business growth and create ease of access to Orono BIA markets is sure to be complimented with an ease in traffic congestion in the GTA. Durham business (in all sectors) want to see movement on this file to allow them to Victoria Sautner make strategic business plans and investments and this project could be a game Newcastle Chamber changer for many. Curry Clifford Municipal Advisor These lands have been held stagnant for too long. Prior to the acquisition, the Pickering Airport lands were valuable agricultural land. Trailing uncertain conversations regarding timing of the project has resulted in them sitting fallow, 54 King St. East, Unit 102, Bowmanville, ON L1C 1N3 • (905) 623-3106 • info@cbot.ca • www.cbot.cp _ Clarington Board of Trade and Office of Economic Development creating need for great investment in resources to bring it back to the prime agriculture land it once was. The Clarington Board of Trade does support the Pickering Airport development as it will be a strong and positive move for Clarington and Durham business growth. We are concerned with the wasted production time that these lands have endured from an agriculture perspective and we offer our assistance in anyway to help your government move this decision forward to ensure these land are productive for our economy. We encourage your government to take a leadership role in this file and move discussions to the forefront. We respect the enormity of the decision and process for this project. In closing, these lands are in a prime location and well positioned to have a strong impact on our economic prosperity. It is time to untangle this conversation and ma e a business decision. Sincere Lawson e, President Claringt e and Office of Economic Development kQXC GaxnEC-L,-- St. East, Unit 102, Bowmanville, ON L1C 1N3 • (905) 623-3106 • info@cbot.ca • www.cbot.ca 54 Kin� 9-2 e Oshawa=i, Corporate Services Department ' Prepare To Be Amaied City Clerk Services Pile A-2100 June 16, 2016 Stephen Carlisle President and Managing Director General Motors of Canada Company 1908 Colonel Sam Drive Oshawa, ON L1 H 8P7 Re: Electric Vehicle Production for Oshawa G.M. Autoworkers At its meeting of June 13, 2016 Oshawa City Council adopted the following resolution concerning the above-referenced matter: "Whereas thousands of men and women from Oshawa and surrounding areas have proven over almost 100 years of automobile manufacturing in our City that their skills and workmanship merit international Awards for Quality and Productivity; and, Whereas a recent Economic Impact Study concluded that the Oshawa General Motors operations sustain more than 30,000 jobs throughout the economy and generate economic activity that brings in more than $1 billion in tax revenue to federal and provincial governments each year, and, Whereas workers in Oshawa assembly and feeder plant operations have proven time and time again that they are capable of shifting production to-new methods and new vehicles while maintaining essential quality and productivity; and, I Whereas, just one example of production workers proven capacity for change was the shifting during war times to the production of vehicles and equipment needed by our military; and, j Whereas workers fully understand on-going changes in direction for the automotive industry, while also having proven their versatility to meet those new directions; Be it resolved that Oshawa and area workers be the first considered to once again prove their skills, willingness, and capacity to contribute to the economic fortunes of General Motors of Canada Limited, our area communities, Ontario, and Canada by assigning electric vehicle production to the Oshawa plants; and, The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario Ll H 3Z7 Phone 905.436.3311 1.800.667.4292 Fax 905.436.5697 www.vshawa.ca 9-3 - 2 - That this motion be forwarded to the Councils of the Regional Municipality of Durham, Pickering, Ajax, Whitby, Clarington, Uxridge, Brock and Scugog, requesting their endoisation." By copy of this letter, I am advising the parties referenced in the above resolution of Council's decision, Your consideration of this important issue is appreciated. if you need further assistance, please contact Jag Sharma, City Manager at the address listed below, or by telephone at 905-436-3311. Mary Medeiros Acting City Clerk lkb c: ,fag Sharma, City Manager, Oshawa Regional Municipality of Durham City of Pickering Municipality of Clarington Town of Ajax Town of Whitby Township of Brock Township of Scugog Township of Uxbridge i 9-4 TO THE ATTENTION OF THE MAYOR AND MEMBERS OF COUNCIL OF THE MUNICIPALITY OF CLARINGTON: Re: Report Number EGC-008-16 Report Subject: Bond Head Park Expansion and Transportation Improvements My name is Stan Zuly; my wife Sheryl and I reside at 627 Mill Street South in Newcastle (Bond Head). For your information, our residence is on the east side of Mill Street which will NOT be directly affected if a sidewalk is constructed on the WEST side of Mill Street. However, as residents of the quaintly unique community of Bond Head we are staunchly protective of the area and desire to closely scrutinize any and all planned changes which may unalterably diminish the natural beauty of the area. For that reason we have been seeking information from the engineering department as to how they shall be able to complete projects numbered 4 and 5 of the aforementioned report (1.5 metre sidewalk plus i 2 metre widening of both sides of Mill Street South ) without negatively affecting the tree canopy on that street. I have spoken to Karen Richardson ( Capital Works Engineer) more than once since early April requesting the opportunity to meet with her and /or Anthony Cannella (Director of Engineering Services) on Mill Street to describe what results are intended by the illustrations contained in attachments 7 through 11 which are appended to the above-noted report.. To r date no one from the engineering department has called me to arrange such a meeting nor given a reason why not. At 3:55 pm on lune 24, after not hearing from Mr Cannella all day despite leaving phone messages on his line and after a 1 phone conversation early that morning with Karen Richardson, he forwarded a 3 page email to me (and to the mayor, councillors and some staff) which supposedly explained his decision not to meet to speak to me about the aforementioned attachments because they are simply conceptual drawings, artist's renderings or visualizations that are more general in nature". i 9-5 J z That response certainly appears suspect to me in view of the fact that specific linear measurements and elevation profile figures were included on these attachments. What is blatantly clear to me is that Mr. Cannella is determined not to have to explain whether his westside Mill Street concept is reasonably sound, even to the extent of his use of unfair tactics as described hereafter. PROCEDURAL INEQUITY: Much more troubling than the above behaviour by Mr. Cannella is his direction to the Clerk's staff to place recommendations 4 and 5 from report EGD- 008-16 on the General Government Committee agenda for June 20, 2016 ( this fact was confirmed to me by June Gallagher on June 27th), which I submit is in direct contravention of Resolution #GG-181-16 which referred both of those matters "until the Master Transportation Plan is presented". Clearly by the wording of the Recommendations set out in Engineering Services Report EDG-032-16 which was PROPERLY placed on the General Government Committee's agenda for June 20, 2016, that report was to be received and then Staff was to "proceed with the release of the Final Clarington Transportation Master Plan, receive final public comments over the summer and present the Final Clarington Transportation Master Plan to Council at the September 26, 2016 General Government meeting", so having not been presented yet it was premature and improper for the Mill Street transportation improvements to be discussed let alone voted upon on June 20th or the 22nd as they were. Council should immediately rescind Resolution #GG-442-16 (File R04.GE/T05:GE) and direct the two recommendations addressed 9-6 therein to be placed on the General Government Committee's agenda for September 26, 2016. What is particularly telling about the above surreptitious manoeuvre by Mr. Cannella is that even some of his staff knew nothing about it; when I spoke to Karen Richardson on the morning of June 24th she said that she had NO knowledge that the General Government Committee had passed the resolution concerning the Mill Street sidewalk. She had told me in April that I would be informed when the Clarington Transportation Master Plan was at hand after which interested parties could prepare further submissions to the General Government Committee. As it turned out no one did make such submissions as Mr. Cannella's subterfuge effectively thwarted anyone from knowing about it or from having time to react ( he did this about 4:15pm on June 17th and at 4:30 pm the time for being added as a speaker at the committee on the 20th expired). Surely there can be NO question as to what the democratic course of action by Council should be in these circumstances!! MILL STREET VERSUS GEORGE MANNERS: Although no one ought to be required to address this topic before Council on July 4th I do have a few observations which, based upon the above comments, I desire to reveal at this time. First of all, I learned from Nancy Taylor this week that not one claim has been filed against the Municipality of Clarington arising from p alleged pedestrian's injuries suffered on Mill Street between Hunter's Bridge g Ji and Boulton Street, at least not since the year 2000, the period that her department's search covered. That begs the question as to why Clarington even wants to spend money on this sidewalk project when more urgent needs should be addressed; for example, I know that there is a pending law suit against Clarington by a cyclist who suffered grievous injuries last summer while traversing i the pot-holed Lakeshore Road east of Bond Head. It is also instructive to note that many more cyclists than pedestrians use Mill Street ( see Table 1 on page 7 of report EGD-008-16). SHOULD REPAIRS NOT BE INITIATED THERE FIRST? 9-7 Bone of the five (5) Councillors who have visited with us to tour Mill and George Manners streets have concluded that George Manners would be unsuitable as an alternate walkway ( which belief, to date, is NOT supported by any demonstrable data) to the lake but a few of them believe that pedestrians would not choose that route even if available and for that reason only, they still think a sidewalk should go down the west side of Mill Street. I believe that we amply demonstrated to them that Mr. Cannella's estimates of the cost to complete the work on either street are hugely inaccurate. On June 22nd when asked he estimated the work on George Manners would cost between $350,000 and $400,000 while the "estimated construction cost for the option on the west side of Mill Street is $430,000" (see page 6 of Report EGD-008-16). However, he did that day say these were guesses. If he met with us on site and viewed the immensely different construction challenges faced on Mill Street versus George Manners I am certain that his cost estimates would have to be drastically altered; more importantly I still need his explanation as to how his proposals would not adversely affect the tree canopy (which is an outcome which all interested parties have unanimously stated should NOT be allowed to happen on Mill Street). On the 22nd he stated that he has never damaged trees on any previous projects and he did not intend to do so on Mill Street. If that is truly the case why will he not come to Mill Street and explain to us.how that can be accomplished pursuant to his concept plan, as we, and I believe all the Councillors who viewed Mill Street with us, think otherwise. relish the opportunity to provide input this summer- with regard to the Clarington Transportation Master Plan as there should be some provision therein to recognize and preserve unique rural clusters such as Bond Head in order that streets such as Mill do not become just another multilane, sidewalked thoroughfare, totally lacking in charm and ambience. I have filed this statement for inclusion in the agenda for July 4th so that all Councillors will have ample time to consider it in advance; that way my allotted 9-8 time to speak on the 4th can be used to answer any questions which may arise that day. ALL OF WH I RESPECTFULLY SUBMIT Stan Zuly A Concerned Bond Head Resident. j I' j E i 9-9 Carillwoil 111"c rums To illuminate Clarington and its heritage through lasting and meaningful experiences with artifacts, exhibitions and programmes that inspires future.generations and enlivens our community BOARD MEETING April 16,2016 Sarah Jane Williams Heritage Centre 62 Temperance Street Bowmanville, Ontario Present: B. Seto M. Adams (ED) W. Woo M. Morawetz K. Warren S. Middleton T. Thompson Regrets: J. Sturdy O. Casimiro S. Elhajjeh S. Cooke 1. Call to Order: B. Seto called the meeting to order at 7:06 p.m. 2. Adoption of Agenda: Moved by: T. Thompson Seconded by: K. Warren THAT: the agenda be adopted as presented. MOTION CARRIED 3. Disclosure of Interests: No interests were disclosed. 10_1 4. Correspondence: No correspondence was brought forward. 5. Announcements: M. Morawetz provided information about an upcoming church supper in Solina and offered to get tickets for those interested. The Ham & Salad supper is a tradition that many look forward to enjoying annually and to be held this year on May 1St M. Morawetz reminded board members that they are invited to the Official Opening ceremony of the Ehrenwort Trail hosted by the Jury Lands Foundation taking place on the Camp 30/Boys Training School property at 2020 Lambs Road, Bowmanville; planned for 5:30 p.m. on Wed. May 11" (rain date May 12'). All welcome; fundraising BBQ; ribbon cutting 6 p.m. B. Seto requested that a card of sympathy be sent to J. Sturdy from the board members. K. Warren suggested that it would be appropriate for board members collectively to make a personal donation to the Canadian Cancer Society in memory of his daughter. Consensus. 6. Approval of Minutes: Moved by: W. Woo Seconded by: K. Warren THAT: the Board meeting of March 9, 2016 minutes be approved as submitted noting that "S. Miller" should have read "S. Middleton" on both the Approval of the Minutes and the Properties Report. MOTION CARRIED 7. Business Arising from Minutes: W.Woo reported that Regional Councillor J. Neal, formerly a member of the museum board, requested that council send a letter of thanks to Susan Laing_ for her years of service to the community as a member of the Museum Board representing the Friends of the Museum recently disbanded as noted in the March 9, 2016 minutes. 10-2 8. Executive Director's Report: M. Adams, Executive Director, reported that as the second Transition year proceeds, there are many good things happening at the museums. This year one primary focus is on Fundraising, Sponsorship and Marketing, plus fine-tuning updates to the Multi-Year Exhibit and Social Media plans, which are a requirement for the annual Community Museum Operating Grant. Three exhibits are available to enjoy at this time and visitor numbers are increasing as a result. The Night at the Museum initiative has been very successful starting with the Robbie Burns event earlier.this winter, followed by the Avro Arrow events now selling tickets for a third evening. Programs, outreach projects and facility rentals are all being increased to engage the public and increase numbers. Museum structure and policy review is underway. M. Adams met with Municipal Council A. Allison to review bylaws and policies. Some of the bylaws &/or issues in particular that have been highlighted include clarification of responsibilities of the municipality and of the museum as tenant for the three facilities, review of sections referring to services such as the Gift Shop, and review of wording which sounds restrictive and not in the spirit of the intent of the By Laws. The Municipal Alcohol Risk Management Policy is being developed and training is underway. Museum staff are already meeting the standards outlined including Smart Serve training. Partnerships within the community are being developed including the Sports & Leisure Show, Beach Street Theatre, Rotary Ribs & Brews (Racing Theme Exhibit), collaborations with Community Services on the Canada 150 Grant and displays in Rec Centres. M. Adams will attend along with S. Middleton, chair of the Facilities Committee, the Sat. May 28' Hall Boards meeting put on by Mun. Operations Department. A grant application was submitted to Veteran's Affairs to enable continuing the temporary Clarington Remembers war exhibit in a new exhibit space. A permanent War theme will be developed through revolving displays/themes with increased programming and signage to interpret, promote and develop it. Recognition was given for generous donations received from St. Marys, OPG and Hydro One, as well as the Municipal Grant approved at $282K which is a- 2% increase over last year. The Young Canada Works Grant has approved 2 students for the museum this summer. The board discussed the Rickard/Farr estate donation and it was agreed that the generous unconditional donation 10-3 provide the museum with the capacity, in year one of its restructuring, to purchase and budget for further purchases of the following, but not limited to: exhibit cabinets, renewed and new signage, artefact climate control measures as they relate to conservation and highway/street directional signage. Regarding staffmg updates, hiring of a new Bookkeeper is underway with interviews being conducted. New volunteers continue to signup and a spring recognition event will be planned as has been done in the past. As this is National Volunteer Week, acknowledgements have been posted on Facebook and appreciation letters will be sent out. The 8 week Administration Intern will finish April 15th, a university student intern will start April 18th, and museum staff have recently enjoyed working with a.Seneca College student team researching the archives on Camp 30 & Boys Training School. Moved by: K. Warren Seconded by: T. Thompson THAT: the Executive Director's report be accepted as submitted. MOTION CARRIED B. Seto initiated discussion leading to board request that the anticipated Travel and Expense Policy be presented before the end of the second quarter. M. Adams stated that he reviewed the master policy manual with Man. Council A. Allison, who now has a copy of it, and will propose revisions. Many administrative policies developed in January 2015 mimic those of the municipality. Consensus. 9. Committee Reports: a) Finance Report— K. Warren presented in O. Casimiro's absence, reviewing the,2015 Actuals received just prior to the March board meeting. Discussion followed on some details including 2015 budgeted amounts for grants & programs that in the end were not offered. M. Adams noted that the Reserve Account balance is $118,203 and will be included in the next report. Moved by: T. Thompson Seconded by: W. Woo THAT: the Financial report be accepted as presented. MOTION,CARRIED b) Collections Report—T. Thompson reported that no meeting had been held since the March board meeting but requested Curator, H. Ridge, prepare a 10-4 report which was circulated. It was noted that M. Adams held a review with H. Ridge after 90 days in the position and is satisfied with work and progress in this new role. Moved by: S. Middleton Seconded by: K. Warren THAT: the Curator's Report be accepted as submitted. MOTION CARRIED c) Membership Report— defer to the Executive Director's report regarding memberships and sponsorship progress noting that the renewal process is ongoing and membership is increasing. d) Facilities Report— S. Middleton and M. Adams will attend an upcoming municipal meeting hosted by Operations. M. Adams has'completed Smart Serve and museum staff members are fully trained as well to meet requirements for alcohol service,at museum events. No other report at this time. e) Municipal Heritage Committee Report —K. Warren, board representative on this committee, reported that an unscheduled meeting had been called out of which a recommendation for designation of 6 of the Camp 30 buildings now on the Municipal Register will be made to Council. j Moved by: W. Woo Seconded by: T. Thompson THAT: the verbal reports of the Membership, Facilities and Heritage Committees be accepted as presented and discussed. MOTION CARRIED 10. New Business: S. Middleton offered congratulations to M. Adams and the museum staff for the exceptional work and ultimate success of the Avro Arrow Night at the Museum events. The third event is now planned for Friday, April 29'. ! 11. Date and Place of Next Board Meeting The next meeting will be held Wednesday May 1 lth, 2016at 7 p.m. Location: Clarke Museum site. It was noted that Council representatives to the Museum Board and M. Morawetz, Secretary, may be late as a result of attending the Official Opening l 10-5 event of the public trail at the Camp 30 /Boys Training school, 2020 Lambs Road property. 12. Adjournment: K. Warren moved the meeting be adjourned at 8:49 p.m. Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives 10-6 i r;1 To illuminate Clarington and its heritage through lasting and meaningful experiences with artifacts, exhibitions and programmes that inspires future generations and enlivens our community BOARD MEETING June 8, 2016 Sarah Jane Williams Heritage Centre 62 Temperance Street Bowmanville, Ontario Present: - B. Seto M. Adams (ED) ' W. Woo M. Morawetz i K. Warren S. Middleton . O. Casimiro Regrets: J. Sturdy S. Elhajjeh S. Cooke i 1. Call to Order: i B. Seto called the meeting to order at 7:07 p.m. j 2. Adoption of Agenda: i Moved by: K. Warren Seconded by: W. Woo I THAT: the agenda be adopted with two items under New Business added: 10. a) Draft—Expense & Travel Policy; b) Processes for Executive Director Salary & Performance Reviews. MOTION CARRIED i 10-7 3. Disclosure of Interests: No interests were disclosed. 4. Correspondence: No correspondence was brought forward. 5. Announcements: M. Adams informed board members that Taullie Thompson had contacted the Municipality to resign from the board as he no longer resides in Clarington. B. Seto will request a formal letter from him for the records. O. Casimiro requested M. Adams send a thank you card on behalf of the board thanking Taullie Thompson for his service to the museum. M: Morawetz reminded board members that Doors Open Clarington was taking place Saturday, June 1 It' featuring Newcastle village, and that the museum was participating at the Massey Building site. O. Casimiro asked board members to recall that the Mayor's Golf Tournament will take place on Thurs, July 7' and that the museum is this year's recipient of funds raised so a presence at the event should be planned. M. Adams and staff member Dennis Jeffery had attended an organizational meeting. Tickets for a foursome have been purchased. M. Adams will play with three others. Each ticket costs $120 and after a discussion, it was decided that the three remaining tickets will be offered for purchase to museum members on a first come first served basis. Six volunteers will be needed to help at the beginning of the tournament to handle bags/caddie for participants. Museum staff will be present to man displays before, and during the banquet following. M. Adams announced that Snap'd Oshawa is holding a Wine and Cheese at the museum Tues, June 21' 3:30 — 5:30 p.m. to introduce the new Clarington section they are adding to their monthly publication. All invited to attend. . 10-8 6. Approval of Minutes:. Moved by: K. Warren Seconded by: S. Middleton THAT: the Board meeting of April 16, 2016 minutes be approved as submitted;-noting there was no meeting held in May due to lack of quorum. MOTION CARRIED 7. Business Arising from Minutes: B. Seto asked M. Adams to send a card of sympathy to J. Sturdy. 8. Executive Director's Report: M. Adams was pleased to report that visitor numbers and earned revenue are well above the same period last year with significant increases sighting more special events and successes in outreach. Volunteer hours are up but have not been summarized yet although data will be analyzed before the end of June as reporting on that is part of the CMOG requirements for 2016. Also required for CMOG is a Social Media Plan and a Three Year Exhibit Plan. Municipal Operations department will provide by year end an updated binder on topics including Health & Safety, Accessibility Policy, Handling of Asbestos etc for Facility operations. Municipal Solicitor Andrew Allison has been working with M. Adams to review Bylaws and Policies. A new membership with the Bowmanville Legion has been established. M. Adams received a very positive response to the announcement that there is now a permanent war exhibit ori display at the museum. CBOT recently presented a 55 year award to the museum. Rotary Ribs & Brews, Doors Open r Clarington and Heritage Week are all partnership events being worked on. Collaborations with both Community Services and the Jury Lands Foundation for Canada 150 grant applications are being prepared. j r $2500 donated by Bowmanville Rotary has doubled attendance for Summer Camps by providing funding for 25 disadvantaged children to attend. O. Casimiro suggested camps be included in the annual Recreation Guide as a way of increasing demand and making parents aware. $5000 grant from Veterans' Affairs was confirmed to support the war and the Avro exhibits. Canada Day plans are underway; board & other volunteers are still needed.. 10-9 Volunteer Karen MacNeil should be thanked for a tremendous amount of work done on Collections & Archives as well as a 5 year Archive Research assessment. Collaborative work has also been completed with the Library identifying and documenting Genealogy resources. available. Two summer students have been hired and started May 3 0' using the Canada Summer Grants program. Moved by: K. Warren Seconded by: O. Casimiro THAT: the Executive Director's report be accepted as submitted. MOTION CARRIED W. Woo requested clarity regarding the Earned Revenue reported under Targets for 2016 in the Executive Director's report sighting confusion as numbers from previous months were greater. M. Adams explained that the difference was because numbers reported previously included CMOG 2015/2016 grant money while this month's reporting on revenues included only money other than from that accrued grant. After some discussion it was decided that in future Earned Revenues will not be included on the ED's report under Targets, and that moving forward any figures will stay within the Financial Report. Consensus. 9. Committee Reports: a) Finance Report — O. Casimiro stated that reports had just been received the day previous and that a meeting should be scheduled with S. Cooke, K. Warren, O. Casimiro, B. Seto and M. Adams. Wednesday, June 22nd; 7 p.m. was set. A full report will be made available after that meeting. b) Collections Report, c) Membership Report and d) Facilities Report— Details were covered in M. Adams Executive Directors report. e) Municipal Heritage Committee Report—K. Warren, board representative on this committee, reported that a Durham wide annual conference hosted by Clarington's Heritage Committee is being planned at Town Hall for Oct. 29th 2016. Moved by: W. Woo Seconded by: S. Middleton 10-10 THAT: the Heritage Committee report be accepted as presented. MOTION CARRIED 10. New Business: a) Draft— Expense & Travel Policy— The draft policy was distributed. Board members are asked to come to the next meeting with questions and comments for a full discussion and further work. The basic policy used is the Municipality's. M. Adams highlighted in blue the additions he recommends for consideration. b) Processes for Executive Director Salary &.Performance Reviews — Following some discussion, the Finance Committee is requested to prepare a recommended timeline leading up to the municipal November budget submission deadline such that annually time will be allocated for a full discussion on salaries and all line items. i I, The Executive Committee will schedule a meeting to do a performance review with M. Adams. Staff salaries can be considered during those discussions and a recommendation to the board will follow for the 2017 budget. It was clarified that previously salary and wage increases have been determined using the calendar year so M. Adams, Executive Director, and H. Ridge, Curator, need to be reimbursed wages retroactive to January 1 It 2016 as determined in the November budget of 2015 for the 2016 year. 11. Date and Place of Next Board Meeting The next meeting will be held Tuesday July 5th, 2016 at 7 p.m. Location: Sarah Jane Williams Heritage.Centre 12. Adjournment: W. Woo moved the meeting be adjourned at 9:21 p.m. i Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives i 10-11 Newcastle Memorial Arena Manygement Board Municipality off' C'larington Minutes of Meeting —April 12, 2 16 (Not yet approved by committee) I In Attendance—Gord Lee, Chair Gord Blaker, Vice Chair Bryan Wiltshire, Carol Little, Sue White, Shea-Lea Latchford, Gary Oliver, Jay Summers, Councillor Woo, Councillor Partner 1. Call to Order—7:10 P.M. 2. Adoption of Minutes—Motion #16-012 was proposed: THAT: The minutes of March 81h 2016 meeting are accepted as presented. i Moved by: Jay Summers Seconded by: Shea Lea Latchford i CARRIED 3. Arena Manager's Report— Bryan advised: Sunday Ball Hockey and week-night Lacrosse were both underway. The Newcastle & District Chamber of Commerce Annual Trade I Show was finalized for the week-end of May 12 to 15th in the arena. In addition, that E Sunday, May 15th, the Clarington Farmers' Market would be commencing their 12 season, in the arena parking lot. Further, the Sea cadets had booked their Graduation Ceremony at the arena for June 15th. The Gift of Art show would take place July 7th to 10th. Once these summer special events were completed, clean-up and maintenance to the arena would be Bryan's priority over the summer months. Maintenance and clean-up of the outside parking area had already been scheduled to be completed prior to the first trade show and the farmer's market start-up. Bryan suggested, he may have some maintenance or repair issues to bring to the board at our next meeting—budgeted issues that may need attention. w 4. Ongoing Business— Discussions continued regarding our snack bar sales and current product line. It was decided to discontinue selling both the Sausage Rolls and the 10-12 (2) Perogies, as they didn't generate sufficient sales. French Fries and gravy appeared to be reasonably popular and consideration will be given to adding Poutine to the mix. The snack bar operation and sales will continue to be an ongoing exercise of monitoring, as sales continue to decline annually. Observation by staff indicates most visitors, i.e. parents and families of players appear to arrive at the arena with a Tim's or outsourced coffee or beverage. Our sales are predominantly generated from players, as they leave the arena —candies, chocolate bars, beverages, chips, etc. 5. Financial Report—An income statement for.YTD March 31, 2016 was presented. Income of$137,193.93 was slightly above the same period of 2015. Expenses for the same period, ($85,392.18) were slightly below 2015, YTD. Budgeted target for year 2016 was at 44.25% - On Target, YTD. Accounts Receivables indicated $88,673.83 outstanding. However, $44,000.00 plus had been received since the March 31St, date of this report. 6. New Business—Nothing to be discussed. 7. Next Meeting— Date to be determined— Nothing much happening during the summer months. A possibility we may meet only in June and August, through the summer. 8. Adjournment—Motion # 16-013 was proposed; THAT: The meeting is adjourned. Moved by: Jay Summers Seconded by: Sue White CARRIED 10-13 L co o r Draft minutes — Not yet approved by Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD TUESDAY JUNE 14, 2016 7:00 PM Present: Patrick Bothwell Leo Blindenbach Jim Cleland Brian Reid , Melanie McArthur James Hodge i l Regrets: Kate Potter Councillor Corinna Traill Paul Davidson Suzanne Land i Dyan Amirault 1. AGENDA MOVED: by James Hodge SECONDED by Melanie McArthur THAT the agenda for June 14, 2016 be accepted CARRIED i 2. MINUTES OF PREVIOUS MEETING Approval of Minutes i i MOVED: by Leo Blindenbach SECONDED by Patrick Bothwell THAT: the minutes of April 12, 2016 be approved. CARRIED j i 10-14 SWNA Jure 2016 Minutes 2 3. ITEMS/UPDATES Highway of Hero's Tribute Planting The intent of the program is to plant 117,000 trees in the next 4 years along the Highway of Heroes — one tree for each of Canada's war dead since Confederation. The program has two components: 1. Highway of Heroes Right of Way planting — coordinated effort between HoHT and MTO. This will result in trees being planted 'in appropriate locations within the highway ROW, using appropriate stock, planting techniques and site prep. 2. Highway of Heroes transportation corridor planting - 1 km north and 1 km south of the Highway of Heroes. This target area allows for community involvement which cannot occur with the ROW plantings. The SWNA falls within the 1 km corridor and could be eligible for trees as part of the program. A meeting will be coordinated by GRCA and CLOCA for stakeholders to learn more about the program. 2016 Trail Construction Project At the previous meeting Peter Windolf presented the latest plans showing the proposed trail alignment and bridge crossing location for the new woodland trail that will connect the Waterfront Trail to the existing trail along the north side of the sewage treatment plant. The design has been revised to include a lighter bridge to reduce the disturbance from equipment during construction. The project will be tendered in early July. Doors Open re-cap Brian Reid, Kate Potter and Councillor Traill represented the SWNA Committee at the Belmont House Doors Open location. Belmont House was the site of Samuel Wilmot's early fish breeding experiments. Approximately 475 people attended at Belmont House and the SWNA members had a display set up in the basement of Belmont House where apparently.the creek flowed through the house. Clarke High School Community Outreach projects The parent council at Clarke High School is interested in increasing the visibility and promoting a positive image of the school. Catherine Bothwell a member of the parent council contacted the municipality with an offer help with community projects. They are open to ideas. The SWNA Committee considered the offer and suggested several potential projects such as; 10-15 SA,June 2016 Minutes -art students designing and painting SWNA garage containers -constructing wooden lids for the garbage containers -spreading limestone and/or woodchips on trails -building bird houses -creating tree identification labels P. .Windolf will contact the parent council to see if these projects, or any others, would be of interest to the school. SWNA Committee invitation to provide comment on the draft Official Plan A notice of Open House to provide comment on the draft Official Plan was send to the committee for review. The Open House will have two sessions on June 28, 2:00-4:00 and 6:00 -8:00. No changes to the SWNA lands are proposed in the Draft OP but the invitation is open for any members interested in attending. Summer Meeting Schedule The committee decided to forgo a meeting in July but have scheduled the next meeting for Tuesday August 9. Should the August meeting not be required members will be notified.' 4. OTHER BUSINESS I Brian Reid reminded members that the Invasive Plant Walk is scheduled for Saturday June 18, Ken Towle from GRCA will lead the walk starting at 1:OOPM from the Toronto Street parking lot. 5. MOTION TO ADJOURN MOVED: by Leo Blindenbach SECONDED by Patrick Bothwell THAT: the meeting be adjourned. CARRIED Adjournment 7:45 PM Next Meeting: Tuesday August 9, 7:OOPM i Notes prepared by: P.Windolf i G i G 10-16 l Agricultural Advisory Committee of Clarington Meeting Thursday, June 9th, 2016 Members Present: Elgin Greenham Brenda Metcalf Les Caswell Mary Ann Found Don Rickard John Cartwright Henry Zekveld Regrets: Councillor Partner, Jenni Knox, Eric Bowman, Tom Barrie, Ted Watson Guests: Prof Katie Wood, University of Guelph, on Cow Nutrition and Calf Growth Staff: Faye Langmaid, Planning Services Brenda welcomed all to the meeting, with introductions. Adoption of Agenda 016-15 Moved by Les Caswell, seconded by MaryAnn Found "That the Agenda for June 9th, 2016 be adopted" Carried Approval of Minutes 016-16 Moved by John Cartwright, seconded by MaryAnn Found G "That the minutes of the May 12th, 2016 meeting be approved" Carried Prof Katie Wood, Fetal Programming and Epigenetics in Livestock Production Katie provided a presentation on the genetic effects and potential that feed types and timing during pregnancy can have on production. They have been able to isolate that changes to meat quality can be affected by feed during pregnancy; further it can be isolated to specific times and quality of feed during the pregnancy. There are many unanswered questions and Katie has her research career set out for her. While Katie's research is on beef cattle, the affects of fetal programming can be used on any type of livestock. Fetal programming effects can change the genetics of the cattle and be hereditary. 10-1.7 j Business Arising from Minutes Surplus Farm Dwelling Severance Policies: Letter from AACC has gone to Durham Region and Council. Brenda appeared at P + D Committee on June 6th to.present committee position and support Clarington Staff-report PSD-043-16. Council approved report and it has gone to Region and other lower tier municipalities. It will be important to appear at Regional Planning meeting when the Region's report comes to Committee. In the meantime members should make their views known to Regional Councillors. Dedication of Fire Hall in Enniskillen as Arnot Wotten Fire Hall on May 14th, well attended by committee members. Farmer's Parade of Lights, no news on a decision on the route. 407 Fencing Issue: MTO is open to considering page-wire over a significant length (but not the entire length) of the highway to help maintain the rural character of the local communities. Areas that must retain chain-link fencing are as follows.- - ollows:- All of Phase 2A (Highway 407 [Harmony Road to Highway 418] and Highway 418 [Highway 407 to Taunton Road]); - Highway 418 — Bloor Street to Highway 401 (including Highway 401); and - All Freeway to Freeway interchanges (interchanges Highway.401/418, Highway 407/ Highway 35/115 and Highway 407/418). Ron Albright continues to pursue this issue with MTO as they missed it when tendering the contract, BBI is currently obligated to install chain-link along the entire length. Change-orders will have to be issued to achieve this request and meet Clarington's concerns as expressed in out EA comments. Correspondence and Committee Reports Economic Development Strategy for the Region: Workshop held on June 1St at Rickard, Sheila Hall and Faye in attendance, made recommendation that consultants reach out to Agriculture as a major stakeholder and economic generator. Some additional sessions have been added and date circulated. It would be helpful to have agricultural community provide direct input. Please fill out the survey at www.fluidsur.veys.com/s/DurhamEconDev/ 4-Plan Review—Open House that are being held locally in Oshawa and Peterborough on June 23 and 28 respectively. Also a meeting in Cobourg on Grow the Greenbelt on June 14th. Staff will be reviewing and providing comments which are due in September. Lisa will attend July meeting to assist with focus on the 4-plan review and Official Plan. Agricultural Advisory Committee of Clarington June 91h, 2016 10-18 Draft Official Plan- Released May 301h, much the same as what the committee has seen in previous updates. Open House on Thursday, June 28 on the 2nd Floor of the Main Library here in Bowmanviile, sessions 2-4 and 6=8. Durham Agriculture Advisory Committee — September 15th is the DAAC tour. There will be the drain installation and drone demonstrations. The event will be at the new Loa- de-Mede (Werry) farm and new Schillings farm. Durham Region Federation of Agriculture —DRFA supported the comments of DAAC on the severance policy. Trailer has arrived and is being outfitted, waiting on kiosks, training ambassadors to attend all events with trailer. August 14th is corn roast and unveiling of new trailer, a fundraiser for farm safety program. Celebrate Agriculture Gala is scheduled for October 27th at Royal Ashburn. Clarington Board of Trade — Business Retention and Expansion Study is moving along well, almost 100 interviews to date; will start working on analysis of information garnered. Discussion on whether there needs to be a specific person dedicated to agricultural economic development for Clarington. New Business Anaerobic Digester — next large project from the Region in the waste management masterplan. There may be some synergies with agriculture the use of biosolids (rather than spreading) and development of a Biogas Co-op. Committee members requested to begin thinking about this as for a future discussion. "did you know" — Faye will send some information on Anaerobic Digester proposal by I the Region. Future Agendas j Erin O'Toole MP and Kim Rudd MP will attend future meetings, when their schedule can I accommodate. C August meeting will have MPAC in attendance. October meeting will be changed to October 6th with Chief Weir will be in attendance. Faye has requested tour of building and meeting with of the Police Building on bio- security, livestock issues, etc. Don Rickard moved to Adjourn. Next Meeting, July 'loth, 7:30 p.m. Room 1C at Municipal Administrative Office Lisa Backus will be in attendance on the draft Official Plan and 4-Plan Review. Agricultural Advisory Committee of Clarington June 91h, 2016 10-19 CLARINGTON HERITAGE COMMITTEE Minutes of Meeting June 21, 2016 MEMBERS PRESENT:. Todd Taylor, Councillor Hooper, Paul Davidson, Victor Suppan, Robert Malone, Steve Conway REGRETS: Peter Vogel, Joe Earle, Katharine Warren, Tracey Ali STAFF: Brandon Weiler V. Suppan welcomed everyone to the meeting. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA 16.19 Moved by S. Conway,, seconded by R. Malone THAT the agenda for June 21, 2016 be adopted. "CARRIED ADOPTION OF MINUTES i 16.20 Moved by T. Taylor, seconded by Councillor Hooper THAT the minutes of the Meeting of May 17, 2016 be accepted. "CARRIED" DELEGATIONS AND PRESENTATIONS Laura and Scott Ritzie (5565 Old Scugog Road) — Laura and Scott recently purchased the property at 5565 Old Scugog Road in Hampton. The original home dates back to the 1860's and was constructed in the gothic revival style. There was an addition, thought to be constructed in the late 1990's, added to the rear of the house. The house j was designated in 2000 by by-law 2000-163. i Laura and Scott are proposing to construct a new, approximately 600 square foot, second storey addition above the rear addition believed to be constructed in the late 1990's. The committee was provided with a visual presentation including pictures of the existing house and sketches of the proposed addition. The addition would provide __._------------___--_.___._.__-.--..._..___.---.----.----.__._.___--_..___------------------ 1Page 10-20 space for up to two new bedrooms and a bathroom. Currently, the house has three bedrooms, two of which are on the smaller side and don't have closets. Access to the second floor addition would be provided from a new access in the second floor of the main house. Laura and Scott indicated their desire to integrate some of the design styles of the original building into the addition in order to enhance the addition while maintaining.the appearance of a later addition to the house. The committee thanked Laura and Scott for their presentation and asked a few questions of clarification on proposed materials provided.for the presentation. The committee commented that the roof lines of the new addition being integrated into the roof line of the original house were very important and it appears that Laura and Scott have considered this in their proposal...The committee thought the addition was well thought out and that provided it appeared similar as shown in the sketches during the presentation that the addition would be appropriate for the house.. 16.21 Moved by R..Malone, seconded by T. Taylor THAT the committee recommend approval for the alteration of a designated building at 5565 Old Scugog Road by,permitting a second storey addition, above the existing single storey addition on the east side of the house; where the roof lines and any vents do not exceed the height of the existing roof lines as shown in the presentation provided to the committee "CARRIED" BUSINESS ARISING Jury Lands'Foundation (Camp 30) -There was no new news to report. The Jury Lands Foundation website www.iurylandsfoundation.ca will continue to be used to provide the history of the site and updates about the foundations work. Goodyear and Hollingshead=properties — B. Weiler reported that staff have continued to meet with representatives from Goodyear about the plant closure and future plans for the property. REPORTS FROM OTHER COMMITTEES Bowmanville Community Improvement Program — No meeting to report Orono Community Improvement Program — No meeting to report Newcastle Community Improvement Program — No meeting to report -- — ----------—.. . - -— - ----—---------------- ....__... 2Page 10-21 Architectural Conservancy Ontario, Clarington Branch — Doors Open was a great success with an estimated 7000 plus visits for the event. Newcastle Village & District Historical Society — B. Malone reported that Doors Open was big success in Newcastle and the Historical Society was pleased they could be a part of the event. Museum — No news to report Heritage Week Working Group —The 2016 program is currently being developed, suggestions are welcome as are additional members. Rack cards were available for Maplefest, Doors Open and Ribfest. Next meeting July 20, 2016 at 9:30 a.m. in Room 1 A. CORRESPONDENCE AND COUNCIL REFERRALS PROJECT REPORTS Subcommittee Reports: Municipal Inventory and Register Committee — V. Suppan reported that the committee continues to engage in creating a strategy for how best to review primary properties on. the Municipal Inventory. The committee will work with staff to determine what properties or areas within Clarington should be priorities.. The committee will work to bring j properties and the corresponding research forward to the whole committee for further discussion prior to taking next steps. The sub-committee will next meet after Clarington Heritage Committee meeting. i Public-Outreach and Education Committee — P. Davidson reported that the committee is currently planning the Durham Region Heritage Committee's event for October 29, 2016. An invitation letter has been sent to all Durham Region heritage committees requesting an RSVP by mid-July. The-program continues to evolve with a number of ideas for guest speakers and possible walking tours. The committee will need to coordinate via e-mai[over the summer to continue to plan the events. I P. Davidson reported that the committee is attempting to finalize the heritage buildings calendar for 2017 to send to print for mid-July. The committee is proposing printing 350 calendars to be sold at Heritage Week, Orono Fair, the Durham Region Heritage Committees event and more. The-cost per unit for each calendar is under $4.00. I ------------ _.__---.__.____-_-.__..._.._. 3Page 10-22 16.22 Moved by T. Taylor, seconded by S. Conway THAT a maximum budget of$1,500 be set for the printing of the 2017 Heritage Committee Calendars. "CARRIED" NEW BUSINESS Walbridge House Designation —V. Suppan reported that a number of the committee members were in attendance on June 11, 2016 to present Brian and Audrey Jose with the Clarington Heritage Building plaque. Committee members toured the house with Brian and Audrey to review the work that has been completed to refurbish the building. The committee worked diligently to provide advice on how,to protect the building character and maintain as many original elements as possible. _While Brian and Audrey and their contractor are to be commended onthe work they have completed it was not possible for all the elements listed in designation by-law 2007-104 tube maintained. The committee indicated to Brain and Audrey that the designation by-law should be amended to more accurately depict-the state of.the house now that it has been refurbished. 16.23 Moved by R. Malone, seconded by T.-Taylor THAT the committee recommends that Council amend and update designation by-law 2007-104 to accurately reflect the historical elements of the house that remain now that it has been restored by the current owners. "CARRIED" Propertv Standards By-taw Heritage Provisions — Committee members have not had an opportunity to-look further into the details of Property Standards By-laws which include specific requirements for designated buildings. The committee deferred this item to the next meeting. Draft Official Plan — The Draft Official Plan has been released for comments. There will be an Open House on June 28, 2016 from 2-4pm and 6-8pm on the second floor of the Clarington Library Bowmanville Branch. P. Davidson moved to adjourn the meeting. Next meeting: September 20, 2016, 7:00 p.m., at Clarington Municipal Offices in Room 1 C 4Page 10-23 Cjadngton General Government Committee Report to Council Report to Council Meeting of July 4, 2016 Subject: General Government Committee Meeting of Monday, June 20, 2016 reconvened on Wednesday, June 22, 2016 Recommendations: 1. Receive for Information (a) 8.1 Minutes of the Newcastle Village Community Hall Board dated April 19, 2016 (b) 8.2 Minutes of the Tyrone Community Hall Board dated May 17, 2016 i (c) 8.3 Minutes of the Ganaraska Region Conservation Authority dated May 19, 2016 (d) 8.4 Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham — Durham York Energy Centre REVISED Ambient Air Monitoring 2016, 1 st Quarterly Report (January to March 2016) (e) 9.2 Ralph Walton, Regional Clerk, Niagara Region — Lyme Disease (f) 9.3 Judy Smith, Manager Municipal Governance Clerk/Freedom of Information Coordinator, Municipality of Chatham-Kent— Climate Change Action Plan E (g) EGD-029-16 Pedestrian Safety at Vincent Massey Public School i (h) OPD-006-16 2016 Winter Budget Report j (i) Confidential Report Grass Cutting Services — Contract Award Cancellation COD-016-16 2• Craig Hebert, General Manager, Port Hope Area Initiative Management Office, Regarding an Annual Port Granby .Project Update That the delegation of Craig Hebert, General Manager, Port Hope Area Initiative Management Office, regarding an Annual Port Granby Project Update, be received with thanks. Page 1 10-24 Claringto,n General Government Committee Report to Council 3• Mirka Januszkiewicz, Director, Waste Management Services, Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham and John Clark, Senior Engineer, HDR Corporation, Regarding the Durham York-Energy Centre Abatement Plan That the delegation of Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, regarding the Durham York Energy Centre Abatement Plan, be received with thanks. 4• Steven Wiggins Regarding an Oak Ridges Moraine Environmental Oversight Review by the Municipality of Clarington That the delegation of Steven Wiggins, regarding an Oak Ridges Moraine Environmental Review Oversight by the Municipality of Clarington, be received with thanks. 5• John Hi go, Autism Ontario Durham Region, Regarding the Ontario Autism Program Whereas, Autism Spectrum Disorder is now recognized as the most common neurological disorder affecting 1 in every 94.children, as well as their friends, family and community; and Whereas, Applied Behaviour Analysis (ABA) is the scientific process.based on objective evaluation and empirically based interventions used to achieve meaningful, generalizable and enduring behavioural change. Intensive Behavioural Intervention (IBI) is an application of the principles of ABA in an intensive setting used to affect behaviour change and improvement; and Whereas, the current waiting list of children for Intensive Behaviour Intervention (IBI) is over 2,000 and more than 13,000 children await Applied Behaviour Analysis (ABA); and Whereas, the Province of Ontario has announced it intends to discontinue IBI services to children over the age of four and provide a one-time payment to assist with services, thereby abandoning.thousands who have been wait-listed for years; and For Council Meeting of July 4, 2016 Page 2 10-25 General Government Committee Report to Council Whereas, there are two service models for affected children to be treated, 1) the Direct Service Offering (DSO) where children receive services directly from trained staff at Ontario's nine regional service providers, and 2) the Direct Funding Offering (DFO) where parents receive funding directly in order to purchase services; and Whereas, the DFO model to provide services is used in Alberta, British Columbia and imminently Saskatchewan. Such a model is clinically rigorous and has been identified by the Auditor General of Ontario as being less expensive than Ontario's DSO model; Therefore, be it resolved that a letter be sent to Hon. Michael Coteau, Minister of Children and Youth Services; Alexander Bezzina, Deputy Minister; Hon. Eric Hoskins, Minister of Health; and Hon. Kathleen Wynne, Premier of Ontario, requesting the Province to: 1. Amend its policy to one that will allow all children on the current waiting list to receive the IBI services promised them; and 2. Remove the age limit for IBI therapy and replace it with a program that provides ongoing IBI services based on need and individual development, not age; and 3. Ensure oversight by professionals and parents based on `development progress' criteria and milestones; and I 4. Adopt a Direct Funding Offering (DFO) model in lieu of the current Direct Service Offering (DSO) model; And further that a copy of this resolution be forwarded to Association of Municipalities of Ontario. r 6. Long Term Plan for the West Beach Waterfront That Report EGD-018-16 be received; That Addendum to Report EGD-018-16 be received; and That all interested parties listed in Addendum to Report EGD-018-16 and any delegations be advised of Council's decision. 7• Jeany Barrett Regarding a Newcastles of the World Update That the delegation of Jeany Barrett, regarding a Newcastles of the World Update, be received with thanks. For Council Meeting of July 4, 2016 Page 3 10-26 General Government Committee Report to Council 8• Sylvie Landry, President, ACFO Durham-Peterborough — Request for Flag Raising That raising of the Franco-Ontarian flag from September 20, 2016 to September 26, 2016, be approved. 9• Mike Palecek, National President, Canadian Union of Postal Workers — Federal Government Reviewing Our Public Postal Service — Have Your Say! That the following Canadian Union of Postal Workers resolution, be endorsed by the Municipality of Clarington: Whereas Canada Post announced drastic cutbacks to our public postal service in December 2013, including plans to end home mail delivery in our country; Whereas there was a huge public outcry in response to the cutbacks and stiff opposition from most federal parties, including the Liberal Party, which promised to halt the delivery cuts and conduct a review of Canada Post, if elected; Whereas the delivery cuts were halted and our Liberal government is currently conducting a Canada Post Review, starting with an independent task force that will collect input from Canadians, do research, gather facts and draft a discussion paper in September of 2016, identifying viable options for postal service in this country; Whereas a parliamentary committee will consult with Canadians in the fall of 2016 on the options that have been identified in the task force's discussion paper and then make recommendations to the government on the future of Canada Post; Whereas it will be crucial for the task force and parliamentary committee to hear our views on key issues, including the importance of maintaining the moratorium on post office closures, improving the Canadian Postal Service Charter, restoring home mail delivery, keeping daily delivery, adding postal banking, greening Canada Post, and developing services to assist people with disabilities and help older Canadians to remain in their homes for as long as possible; Therefore be it resolved that the Municipality of Clarington provide input to the Canada Post.Review task force and make a submission when the parliamentary committee consults with Canadians this fall. For Council Meeting of July 4, 2016 Page 4 10-27 r9a frin 9to General Government Committee Report to Council 10. Town of Shelburne — Cutbacks to Behavioural Therapy for Children Affected by Autism Spectrum bisorder That the Town of Shelburne be advised of Council's decision regarding Communication Item 9.5, Cutbacks.to Behavioural Therapy for Children Affected by Autism Spectrum Disorder. 11. Steven Wiggins - Oak Ridges Moraine Environmental Oversight Review by the Municipality of Clarington That Communication Item 9.7 from Steven Wiggins regarding an Oak Ridges Moraine Environmental Oversight Review by the Municipality of Clarington, be received with thanks; and That Mr. Wiggins be encouraged to express his concerns to the Ganaraska Region Conservation Authority and the Municipality of Port Hope. 12. Appointment of Intern Inspectors That Report EGD-027-16 be received; That Brendan Grigg and Stephen Leca be appointed as Intern Inspectors for the Municipality of Clarington, effective immediately and that their names be added to Schedule `A', Table `B' of By-law 2011-036; and That Council approve the By-laws attached to Report EGD-027-16 as Attachment 1 and Attachment 2. 13. GO Transit Newcastle Village — Annual Status Update That Report EGD-028-16 be received; That the'demolition of the former fire hall in the Village of Newcastle be further delayed to allow GO Transit to continue to use this property as a temporary turnaround on an interim basis until Durham Region Transit has a local service in place to allow for continuity or enhancement of service; That Staff be directed to continue to work with Durham Region Transit to define future growth patterns and establish appropriate service levels; That Staff be directed to report back to Council in early summer of 2017 on the progress of our discussions; That scheduling of the demolition of the former fire hall in Newcastle be revisited at that time. For Council Meeting of July 4, 2016 Page 5 10-28 General Government Committee Report to Council 14. Trudeau Drive Walkway That Report EGD-030-16 be received; and That Municipal Staff continue to monitor the No Parking and No Stopping regulations on Trudeau Dr. in the vicinity of the walkway into the school site to ensure compliance with the Municipality's Traffic and Parking By-law; That the "No Stopping" sign remain in place; and That all interested parties listed in Report EGD-030-16 and any delegations be advised of Council's decision. 15. Review and Assessment of LED Street Lighting Conversion Programs for the Municipality of Clarington That Report EGD-031-16 be received; That Staff proceed with Request for Proposals for a turnkey LED street lighting conversion for Cobra Head, Post Top and Shoebox type street lights; and That Council approve the LED Roadway NXT series street light as recommended in Report EGD-031-16 as Clarington's standard LED street light until completion of the Request for Proposals. 16. Release of the Final Clarington Transportation Master Plan That Report EGD-032-16 be received; and That Staff proceed with the release of the Final Clarington Transportation Master Plan, receive final public comments over the summer and present the Final Clarington Transportation Master Plan to Council at the September 26, 2016 General Government meeting. 17. Mobile Stage Rental Fees That Report OPD-005-16 be received; and That Council approve the rental charges as outlined. For Council Meeting of July 4, 2016 Page 6 10-29 '40 fringlon General Government Committee Report to Council 1$• 2016 Community Event Sponsorship Requests — Spring Intake That Report CSD-013-16 be received; That Sponsorship Application #S16-19 from the Hampton United Church, be approved in the amount of$500.00; That Sponsorship Application #S16-20 from the Overdrive Race and Relay Series, be approved in the amount of$1000.00; That.Sponsorship Application #S16-21 from Help from Hol, be approved in the amount of$2000.00; That Sponsorship Application #S16-22 from the Beech Street Theatre Co, be approved in the amount of$500.00; That Sponsorship Application #S16-23 from the Tyrone Community Centre, be approved in the amount of$2000.00; That Sponsorship Application #S16-24 from the, Lakeridge Health Foundation, be approved in the amount of$1000.00; That Sponsorship Application #S16-25 from the Orono Agricultural Society, be approved in the amount of$2000.00; i That Sponsorship Application #S16-26 from the Haydon Community Hall, be approved in the amount of$2000.00; That Sponsorship Application #S16-27 from the Business and Professional j Women, be approved in the amount of$2000.00; I That Sponsorship Application #S16-28 from the Newcastle Santa Claus Parade, be approved in the amount of$2000.00; I That Sponsorship Application #S16-29 from the Clarington Swim Club, be approved in the amount of$2000.00; and That all interested parties listed in Report CSD-013-16 and any delegations be advised of Council's decision. IL For Council Meeting of July 4, 2016 Page 7 10-30 Claringto,n General Government Committee Report to Council 19. Regulation of Tree Preservation in Clarington That Report CLD-013-16 be received; That Ms. Racansky be thanked for her delegation and diligence in bringing the inter-relationship of these items to the attention of Council; That the Municipality include as part of the steps to address climate change the development of an urban forest strategy; That funding for an urban forest strategy be included in the 2017 budget for Council's consideration; and That all interested parties listed in CLD-013-16 and any delegations be advised of Council's decision. 20. Fence Cost Sharing By-law That Report CLD-023-16 be received; That the By-law attached to Report CLD-023-16, as Attachment 1, be passed; and That all interested parties listed in Report CLD-023-16 and any delegations be advised of Council's decision. 21.. Budget Meeting Structure and 2017 Budget Timetable That Report FND-009-16 be received; That the traditional budget meeting structure be revised to establish a separate Special General Government Committee meeting for External Agencies and delegations to the budget to be heard generally the business day prior to the Special General Government Committee meeting for annual budget deliberations; That the budget timetable for 2017 be approved as follows: -November 4, 2016 — Budget Education Workshop -January 27, 2017 — Special General Government Committee- External agencies and delegations to the 2017 budget -January 30, 2017 .7- Special General Government Committee- 2017 Budget deliberations For Council Meeting of July 4, 2016 Page 8 10-31 Ingto General Government Committee Report to Council -February 6, 2017 — Council Ratification of 2017 Current and Capital Budgets; That the meeting schedules for 2016 and 2017, previously adopted by Council, be amended to include the related special committee meetings for the 2017 Budget; and That the External Agencies be advised of the revised budget meeting structure and 2017 dates. 22. Account Set-up One Fund High Interest Savings Account That Report FND-010-16 be received; That the Chief Administrative Officer, Treasurer and Deputy Treasurer be authorized signatories to set up accounts with the One Fund High Interest Savings Account and that a combination of two of the signatories be required to authorize agreements and other documents and deliver such instructions to the One Fund. 23. Annual Statement for the Development Charges Reserve Funds for the Year Ended December 31, 2015 That Report FND-011-16 be received; and That a copy of Report FND-011-16 be posted on the Municipal website. j 24• Clean Air Council 2015 — 2018 Inter-Governmental Declaration on Clean Air & Climate Change That Report CAO-003-16 be received; That Council endorse signing of the Clean Air Council 2015 — 2018 Inter-Governmental Declaration on Clean Air & Climate Change; That Council direct Staff to consider actions that can be taken to support Clean Air Council priority areas, and to track actions taken, lessons learned and progress achieved; and That all interested parties listed in Report CAO-003-16 and any delegations be advised of Council's decision. i For Council Meeting of July 4, 2016 Page 9 10-32 aid"n General Government Committee Report to Council 25. FOB Implementation Device That the FOBs continue to be activated for the Mayor and Members of Council for those who are interested. 26. Senior of the Year Appointments That nominations/appointments for the Clarington's Senior of the.Year, (under the Ontario Senior of the Year Award Program) with its criteria, to be posted to our social media/newspapers to solicit'submissions from the general public; That, if by chance no submissions are received, each Councillor will then be asked to nominate someone who they feel has met the criteria; That the Municipal Clerks include the nominee submissions on the appropriate Committee agenda, so there are no surprises to Council and the general public; and That selection for Senior of the Year be by way of vote of Council. 27. 40th Anniversary of the Tyrone Community Centre That the Tyrone Community Centre be provided with funding to purchase a banner to help celebrate the Centre's 40th Anniversary, in an amount not to exceed $500. 28• Stop Sign for Robert Adams Drive, Courtice That staff be directed to install an all-way stop sign at the intersection of Hatheway Drive and Robert Adams Drive; and That additional "No Parking" signs be added on the east side of Robert Adams Drive between White Cliffe Drive and Renwick Road. 29. Banning Smoking on the Grounds of Municipal Property That staff be directed to prepare a report on banning smoking on the grounds of all municipal buildings; and That the report include the manner of enforcement. For Council Meeting of July 4,'2016 Page 10 10-3.3 fl j�1I7I1 General Government Committee Report to Council 30. Proposed Amendments to Traffic and Parking By-law # 2014-059 Regarding Parking on the Boulevard of Corner Lots That Report EGD-023-16 be received; That Addendum to Report EGD-023-16 be received; and That Council approve the By-law attached to Addendum to Report EGD-023-16, as Attachment 3 to amend By-law 2014-059, being a By-law to regulate Traffic and Parking on Highways, Private Property and Municipal Property, to clarify the prohibition to parking on a Highway within 15 m of an intersection. 31• Nelson Scharger — Regarding Proposed Amendments to Traffic and Parking By-law 2014-059 Regarding Parking on the Boulevard of Corner Lots That Nelson Scharger be advised of actions taken with respect to Report EDG-023-16. 32. Resolution GG 307-16 Resolution Regarding Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham — DurhamNork Energy From Waste Project, 2015 Annual Ambient Air Monitoring Report and 2016 Q1 (January — March) Ambient Air Monitoring Report Whereas the ambient air monitoring program for the Incinerator is scheduled to run for 3 years after commencement of operations; And Whereas the 98th percentile daily average for small particulate matter (PM2.5) since the commencement of incinerator operations, including the.2015 annual results for the 98th percentile daily average PM2.5 concentrations, and the 2016 Q1 results, show increased PM2.5 levels at the Rundle Road and Courtice Road monitoring stations over the annual results for 2013 and 2014; And Whereas the 98th percentile daily average PM2.5 concentrations for 2016 Q1 exceed the Ontario Ambient Air Quality Criteria ("AAQC"), however once averaged over three years, there is no exceedance despite the foregoing results; And Whereas PM2.5 is harmful to human health; Now Therefore Be It Resolved That the Municipality of Clarington write to the Minister of the Environment and Climate Change and request that the Minister order that the ambient air monitoring program be extended by two years, such that the three year results for 98th percentile daily average PM2.5 concentrations will be I for an entire period when the incinerator was operational. For Council Meeting of July 4, 2016 Page 11 i 10-34 UNingtoff General Government Committee Report to Council 33. GG-181-16 Resolution Regarding Bond Head Park Expansion and Transportation Improvements That a 1.5 metre wide sidewalk be constructed as part of Phase 1 of the transportation safety improvements, on the west side of Mill Street South, including localized curb and gutter, storm sewer and localized retaining walls, and that these improvements be funded through the 2016 Capital Budget; That Mill Street South be widened by 2 metres on each side as part of Phase 2, to accommodate bike lanes, and that these improvements be referred to a future Capital Budget year; and That all individuals on the interested parties list be notified of Council's impending decision. For Council Meeting of July 4, 2016 Page 12 10-35 General Government Committee Report to Council Report to Council Meeting of July 4, 2016 Subject: Special General Government Committee Meeting of Monday, June 27, 2016 Recommendations: 1. Confidential Legal Matter That Resolution #CGG-012-16 passed in closed session be ratified. i i i i r I I I i i k f I i C: Page 1 I 10-36 Cky�� Planning & Development Committee Report to Council Report to Council Meeting of July 4, 2016 Subject: Planning & Development Committee Meeting of Monday, June 27, 2016 Recommendations: 1. Jeffrey A. Abrams, City Clerk, City of Vaughan — Requested Amendment to the Planning Act to Address Issues With Official Plan Amendments that Follow the Completion of a Comprehensive Official Plan Review That the following City of Vaughan resolution,,regard i ng a requested amendment to the Planning Act to address issues with Official Plan Amendments that follow the completion of a Comprehensive Official Plan Review, be endorsed by the Municipality of Clarington: Whereas, the Ontario Planning Act allows landowners to apply for official plan amendments at any time subject to the requirement for a complete application; and Whereas, municipalities are required to process any such official plan amendment applications; and Whereas, if a municipality fails to process such application or refuses the application, the applicant has the right to appeal to the Ontario Municipal Board; and Whereas, the number of such applications has become more frequent in recent years; and Whereas, Council and community members are becoming more and more frustrated in dealing with such amendment requests; and Whereas, the Vaughan Official Plan 2010, which emerged from the City's previous Municipal Comprehensive Review, resulted in appeals that are complex, difficult, time-consuming and costly to resolve; and Page 1 10-37 avington Planning & Development Committee Report to Council Whereas, municipalities are required to review their Official Plans every five (5) years as per the Planning Act, and will have to take into account the requirements of the Places to Grow Act and other Acts and Plans; and Whereas, Bill 73, an Act to amend the Development Charges Act, 1997, and the Planning Act, provides that during the two year period following the adoption of a new official plan, applications for amendments to the official plan will only be permitted with the approval of the municipal council; and Whereas, there is a desire to ensure that there is a stable planning framework between official plan reviews that members of the public can rely on to define their communities and shape their investment decisions, without the need to consider piecemeal amendments to the plan. NOW THEREFORE BE IT RESOLVED: 1. That the Planning Act and other Acts as necessary be amended, to provide that once an official plan, or amendments resulting from a Municipal Comprehensive Review, is approved by the pertinent approval authority, municipalities be given the right to decline consideration of any applications to amend the approved Plan; 2. That such applications be held in abeyance until the next Municipal Comprehensive Review, and that the applicants no longer have the right to appeal the municipality's refusal to consider such Official Plan amendment applications to the Ontario Municipal Board until their consideration at the next Municipal Comprehensive Review; 3. That once an official plan, or amendments thereto resulting from a Municipal Comprehensive Review, is approved by the pertinent approval authority and the appeal period has closed following the issuance of the Notice of Decision, the disposition of the appeals be expedited by the Ontario Municipal Board such that they be resolved, generally, within one year of the first pre-hearing conference; 4. That in cases where a municipally initiated study such as a secondary .plan or transportation study is underway that municipalities be provided the discretion under the Planning Act to determine whether or not a complete development application in the same area should proceed to consideration at a Statutory Public Hearing or to a Committee of Council; and For Council Meeting of July 4, 2016 Page 2 10-38 (,f Planning & Development Committee Report to Council 6. That this resolution be circulated to: • The Minister of Municipal Affairs and Housing; • The Regional Municipality of York; • GTA Municipalities; • The Honourable MP Deb Schulte; • The Honourable MP Francesco Sorbara; and • The Honourable MPP Steven Del Duca, Minister of Transportation 2. An Application by W.E. Roth Construction Limited to Add a (H) Holding Provision to the Agriculturally Zoned Lands at 8318 Maynard Road That Report PSD-047-16 be received; That the proposed application for Rezoning ZBA 2016-0012 submitted by W.E. Roth Construction Limited be approved; That the Zoning By-law Amendment be approved as contained in Attachment 1 to Report PSD-047-16; j That once conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, including the preparation of an Archaeological Study for land to be used for residential purposes, the By-law authorizing the removal of the (H) Holding Symbol be approved; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-047-16 and Council's decision; and That all interested parties listed in Report PSD-047-16 and any delegations be advised of Council's decision. 3. An Application by Lesle Gibson for Removal of (H) Holding Symbol 3238 Concession Road 3, Clarke That Report PSD-048-16. be received; That the Application to remove the (H) Holding Symbol submitted by Lesle Gibson be approved as contained in Attachment 1 to Report PSD-048-16; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-048-16 and Council's decision; and For Council Meeting of July 4, 2016 Page 3 10-39 GaringW Planning & Development Committee Report to Council That all interested parties listed in Report PSD-048-16 and any delegations be advised of Council's decision. 4. Proposed Amendment Draft Approval for Far Sight Investments Ltd. That Report PSD-049-16 be received; That the Amendment to Draft Plan of Subdivision S-C-2005-0002 (Far Sight Investments Ltd.) be approved subject to conditions as contained in Attachment 1 to Report PSD-049-16; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-049-16 and Council's decision; and That all interested parties listed in Report PSD-049-16 and any delegations be advised of Council's decision. 5. Amendment to Draft Approval for 2408406 Ontario Inc. (Fourteen Estates) for 28 Hamlet Residential Lots in the Hamlet of Newtonville That Report PSD-050-16 be received; That Council supports revising the park site to a 0.62 hectare site on the west side of Street "A" and taking cash-in-lieu of parkland for the balance of the developer's obligation; That extension to Draft Approved Plan of Subdivision 18T-87083, as amended to October 27, 2018 be supported; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-050-16 and Council's decision; and That all interested parties listed in Report PSD-050-16 and any delegations be advised of Council's decision. 6. Request that the Region of Durham Provide Sanitary Service along Highway 2 from Sandringham to Courtice Road Whereas Highway #2 is a Regional Road and Regional Corridor through Courtice and is envisioned as a key area to provide density and variety of housing options that are currently very limited in Clarington; and For Council Meeting of July 4, 2016 Page 4 10-40 Cky ington Planning & Development Committee Report to Council Whereas to develop the area between Sandringham and Courtice Roads, as envisioned in the Region's Official Plan and the regionally approved Courtice Main Street Secondary Plan, the existing residential lots will need to be amalgamated into development blocks and serviced with sanitary sewers which presents a significant impediment to redevelopment; and Whereas sanitary sewers are a necessary pre-cursor to redevelopment and are within the exclusive jurisdiction of the Region; and Whereas unless Regional sanitary services are installed within this portion of the Regional Corridor, economic development of the corridor as envisioned in the approved Regional and local planning documents and Courtice Community Improvement Plan cannot be achieved; Therefore be it resolved that the Municipality of Clarington requests that the Region of Durham provide sanitary service along Highway 2 from Sandringham to Courtice Road to assist with spurring the economic development of this corridor as envisioned by directing Regional staff to take all steps necessary to undertake such sanitary sewer work as a local improvement in accordance with Ontario Regulation 586/06 or any other applicable legislation to ensure the construction of such work and recovery,of all costs for such work from the benefitting landowners. 7. Preserving Trees as Part of the Planning Process j That Staff be directed to provide a report to Committee in September, 2016 as to how we can preserve trees on a non-woodlot sized lots as part of the planning process. j 8. Options for Retaining an Air Quality Expert to Interpret Stack Test Monitoring That Staff be directed to report back to Committee in October, 2016 on options for retaining an air quality expert with expertise recognized in North America to assist Council with interpreting the ambient air and stack test reports for the Energy From Waste Facility. I 9. Courtice Waterfront Land Acquisition E That Resolution.#CPD-002-16, passed in Closed Session, be ratified. 10: Appeal to the Ontario Municipal Board of a Decision of the Committee of Adjustment of November 5, 2015 j That Resolution #CPD-004-16, passed in Closed Session, be ratified. c r For Council Meeting of July 4, 2016 Page 5 10-41 Clarington Report Engineering Services If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: Council Date of Meeting: July 4, 2016 Report Number: EGD-033-16 Resolution: File Number: By-law Number: Report Subject: Light Armoured Vehicle (LAV) Monument Recommendations: 1. That Report EGD-033-16 be received; 2. That funds amounting to Twenty thousand dollars ($20,000) comprised of$10,000 from Engineering Parks Capital Reserve Fund and $10,000 from General Capital Reserve be approved as the Municipality's contribution to the construction of the LAV Monument; 3. That under the single source provision of the Municipality's Purchasing By-Law, Council grant staff the authority to negotiate an agreement with Halminen Homes in a form acceptable to the Municipal Solicitor to construct an LAV monument at Clarington Fields Park which will include the concrete pad, retaining walls, viewing area and landscaping of the monument area; 4. That the Mayor and Municipal Clerk be authorized to execute the agreement with Halminen Homes; and 5. That all interested parties listed in Report EGD-033-16 and any delegations be advised of Council's decision. I I Municipality of Clarington Report EGD-033-16 Page 2 Report Overview The Light Armoured Vehicle (LAV) III Monument Program recognizes the service and sacrifice of the Canadian Armed Forces in Afghanistan by providing full-size demilitarized replica LAV Ills to qualifying communities throughout Canada. These vehicles were were instrumental to our troops in carrying out their missions while in Afghanistan. To request approval from Council for $20,000 funding as the Municipal contribution towards the construction of our LAV Monument, as well as to seek approval for sole sourcing the construction of the LAV Monument to Halminen Homes. Background . 1.1 At a meeting held on June 29, 2015, Council approved the following Resolution #GPA- 447-15: "That the Municipality of Clarington indicate its interest to the Federal Government and Minister O'Toole in participating in the Veteran's Light Armoured (LAV) Vehicle Memorial Project provided no more than $20,000 be required to establish the memorial provided that Contractors procuring for the project be part of a nationwide veterans training program and hire veterans first for their projects, such as Helmets to Hard Hats." 1.2 At a March 24, 2016 Budget Meeting, Council approved the following Resolution #C-084- 16, as amended: "That the following items, listed as Priority "B" in Report FND-002-16 as itemized in Schedule "B" be approved: b. That Item #11 of Schedule "B", Light Armoured Vehicle Memorial, be tabled until there is a response from the Federal Government." 1.3 Since that time Engineering Department staff and the Mayor have met with Member of Parliament Erin O'Toole who has confirmed that the Municipality will receive an LAV. MP O'Toole has also established an LAV Monument Committee to raise funds and spearhead the effort to create an LAV monument in Clarington. Clarington Fields Park was chosen as the site for the monument due to its proximity to the Highway of Heroes. Conceptual plans (Attachment 1) were prepared for a June 2 fundraising event. The estimated cost to construct the LAV Monument is $125,000 plus tax. The June 2 event raised approximately $38,000 and the LAV Monument Committee is optimistic that they will be able to raise the remaining funds for the monument. 1.4 The goal of the LAV Committee is to construct the monument in time for The Wounded Warriors Canada Highway of Heroes Bike Ride on September 24, 2016. The LAV Monument site at Clarington Fields Park would be the finish line for Day 1 of the ride. 11-2 Municipality of Clarington Report EGD-033-16 Page 3 Comments 1.5 The LAV Monument Committee is reaching out to individuals and local businesses for contributions towards the project. Those contributions may be in the form of a cash donation or in-kind labour and materials for various components of the project. Because the LAV Monument would be constructed on a municipal site, a contract issued by the Municipality for general contractor services to oversee the construction of the monument will.be required to ensure that proper insurance and workman's compensation requirements are met. The project cannot be split into separate phases with different contractors as it needs to have one General Contractor overseeing all of the work. The General Contractor could then accept offers from other trades under their leadership to implement the project. The general contractor will be responsible for any sub-contractors under their leadership. 1.6 The timely completion of the LAV Monument is critical to meeting the September 24, 2016 Wounded Warriors Canada Highway of Heroes Bike Ride and in order to meet the schedule and to be able to take advantage of donated services, it is recommended that the contract be sole sourced to Halminen Homes who have offered to act as the General Contractor on the project. Halminen Homes is a well-established local homebuilder who has the expertise to implement the project and to meet the September 24, 2016 deadline. 1.7 Should fundraising efforts come up short of the $125,000 goal, the project would be scaled back to meet the funding available. This could be done by eliminating some of the project components, such as lighting, landscaping, site furniture, etc. 1.8 Project Time Line Subject to Council approval to proceed with the recommendations, the Engineering Department has prepared a proposed implementation schedule as shown below: July 4, 2016 Council approval July 11, 2016 Begin Contract Negotiations July 18, 2016 Sign agreement/issue PO August 1, 2016 Construction Start . Sept 15, 2016 Construction Completion Sept 22, 2016 Delivery and Installation of LAV Sept. 24, 2016 Grand Opening in conjunction with Wounded Warriors Canada Highway of Heroes Bike Ride i Financial/Budget Funding 1.9 The Municipal contribution to the project would not exceed $20,000 and would be comprised of$10,000 from Engineering Parks Capital Reserve Fund and $10,000 from General Capital Reserve. i It should be noted that the contract award will commit the Municipality to that contract value before we receive the anticipated donated funds, so there is a potential issue if the 11-3 Municipality of Clarington Report EGD-033-16 Page 4 fundraising is not fully realized which could result in the municipality being contractually obligated for any shortfall. Should that occur the Municipality could negotiate with the General Contractor to cancel or reduce the scope of the contract to meet available budget. Concurrence This report has been reviewed by Nancy Taylor, Director of Finance and Marie Marano, Director of Corporate Services and Andrew Allison, Municipal Solicitor, who all concur with the recommendation. Conclusion It is respectfully recommended that funds amounting to Twenty thousand dollars ($20,000) be approved as the Municipality's contribution to the construction of the LAV Monument and that the relevant departmental staff be authorized to negotiate with Halminen Homes in order to develop a mutually agreed upon contract and to allow for construction of the LAV Monument to begin. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by. Anthony S. Cannella, Franklin,Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Peter Windolf, Manager of Park Development, 905.623.3379 Ext 2307 or pwindolf(a-)-clarington.net Attachments: Attachment 1- LAV Monument Concept Plan The following is a list of the interested parties to be notified of Council's decision: Erin O'Toole, Member of Parliament for Durham ASC/pw/jb 11-4 Y� J. Y VIEW FROM ADJACENT PARKING AREA y - DETAILED VIEW DATE: June 28, 2016 REPORT EGD-033-16 ATTACHMENT No. 1 FILE NAME: Clarington Fields LAV Monument.mxd Clarington Report Engineering Services If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: Council Date of Meeting: July 4, 2016 Report Number: . EGD-034-16 Resolution: File Number: By-law Number: Report Subject: Lambs Lane North End Options Recommendations: 1. That Report EGD-034-16 be received; 2. That Council approve Option 2 contained within Report EGD-034-16 which is staff's recommendation for the construction of an improved turn around at the North end of Lambs Lane; and 3. That all interested parties listed in Report EGD-034-16 and any delegations be advised of Council's decision. 11-6 Municipality of Clarington Report EGD-034-16 Page 2 Report Overview Lambs Lane is in need of capital improvements to both Regional and Municipal infrastructure and when Council approved this re-construction project as part of the 2016 Capital Budget program an opportunity presented itself to make much needed maintenance improvements at the same time. On April 7, 2016, a Public Information Centre was hosted by the Municipality to present to the public the proposed reconstruction options for Lambs Lane from Odell Street to the north limit of Lambs Lane. Following that Public Information Centre staff went to Council with Report EGD-024-16 which provided details of a re-construction project that included an improved turnaround at the north end of Lambs Lane, because we believed that to be the preferred option. On June 20, 2016 Council passed Resolution #GG-403-16 requiring staff"to provide a report to Council on the possible construction of a one-way", "northbound lane to Fourth", Street "for the Council meeting of July 4, 2016". This report which does just that provides a summary of the options considered for the north end of Lambs Lane, including that of a one-way out northbound lane to Fourth Avenue. Background 1.1 North End of Lambs Lane The existing dead end at the north end of Lambs Lane currently does not provide an adequate turnaround for service vehicles such as snow ploughs and garbage removal trucks. As the Municipality moves forward with the reconstruction of the road, staff thought it prudent to use the need to re-construct as an opportunity to improve the existing conditions. Various options were considered in order to improve existing conditions and these were presented at the Public Information Centre on April 7, 2016. As a result of that Public Information Centre staff went to Council with Report EGD-024-16 which provided the details of a project which included the construction of an improved turnaround at the north end of Lambs Lane. We presented this option, not only because it is staff's recommendation but also because we believed it had support both from the public and from the Operations Department which is responsible for snow removal. However, on June 20, 2016 Council passed Resolution #GG-403-16 which expressed a wish for a subsequent report to look at the potential for other options. We present the details of those options in this report as requested. Proposed Options 1.2 Option 1 — One Way Northbound Lane from the North Limit of Lambs Lane to Fourth Street This option (see attachment 1) includes the extension of Lambs Lane to Fourth Street. This connection does not currently exist but there is a right-of-way there presently with an informal foot path. The width of Lambs Lane would remain the same but there would be a slight adjustment to the alignment to avoid existing utilities. If a through lane were constructed it would enable service vehicles to exit on Fourth Street as opposed to reversing down Lambs Lane from the north limit to Third Street. The lane would be 11-7 Municipality of Clarington Report EGD-034-16 Page 3 signed as "One-Lane"from the south at the existing end of the road and "No Entry" from Fourth Street. 1.3 Option 2 — Improved Turn Around at North End of Lambs Lane Option 2 (see Attachment 2), includes the construction of modified turn around north of the existing dead end at the north end of Lambs Lane. The modified turn around would be located on property owned by the Municipality between two existing houses at 19 and 23 Fourth Street. It would provide a safe location for service vehicles to do a minimum four-point turn around on Lambs Lane. Currently service vehicles are required to reverse south on Lambs Lane from the north limit to Third Street. 1.4 Analysis of the Options Option Pros Cons • Provides safe access Changes existing traffic Option 1- One Way for service vehicles patterns — invites more Northbound Lane from the 0 Alternate route for cars to use Lambs North Limit of Lambs Lane Emergency Services Lane as straight to Fourth Street response vehicles through, may promote more traffic • Reduction in green space with addition of lane • From our experience compliance to one-way operation is difficult to enforce and would likely lead to two-way operation • Provides safe turn • Reduction in green Option 2- Improved Turn around for service space with the addition Around at North End vehicles of turn around • Maintains existing traffic patterns — Lambs Lane remains a dead end • Minimal traffic impact to existing residents • Alternate route for Emergency Services response vehicles (Mountable curb at Fourth Street) 11-8 Municipality of Clarington Report EGD-034-16 Page 4 Concurrence Not applicable. Conclusion Both options address the need for improvements on Lambs Lane for the service vehicles. However, Option 1 has the possibility of creating new traffic patterns for the neighbourhood . which may have a significant impact on existing residents. As this neighbourhood is older and has an established traffic pattern staff do not recommend a new connection that may introduce additional traffic to the area. Because of the unique character of the neighbourhood it is difficult to estimate with any accuracy the full nature of the changes to the traffic patterns that may occur and the potential for unintended impacts. With this concern and in addition to feedback obtained at the PIC, Option 2 - Modified Turn Around is recommended to Council. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: ` Anthony Cannella Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Karen Richardson, 905-623-3379, ext. 2327, krichardson@clarington.net Attachments: Attachment 1 — Option 1 — One Way Northbound Lane from the North Limit of Lambs Lane to Fourth Street Attachment 2 — Option 2 — Improved Turn Around at North End of Lambs Lane List of interested parties to be notified of Council's decision is on file in the Engineering Services Department ASC/kr/ra/jb 11-9 Attachment 1 to Municipality of Clarington Report EGD-034-16 Option 1 — One Way Northbound Lane from the North Limit of Lambs Lane to Fourth Street REN40VE AND DISPOSE OF LIMIT OF CONTRA T BRICK CURBING j STA, 1+623.00 i t STY.0.H. 1+626.088 LAMBS LANE = 0+221,229 FOURTH 5TREET Hm Pa I I � 10 1 cam.Dais I j I DING(TYP. 8 A 2 ot00"" j at2.�ea� ` + 7-ea� 45 4 46 i W4 i REMOVE. SALVAGE AND CL w data).c - - -^', - I RENSTATE BRICK PAVERS Ao776t }aZ R-220.OWM _ Lat1.213m I\ GARAGE EO � I 3 j 11-10 Attachment 2 to Municipality of Clarington Report EGD-034-16 Option 2 — Improved Turn Around at North End of Lambs Lane II I LIMIT OF CONTRA T I I STA. 1+623.00 j 1290 1 STY.IL w. , ' I „ i 6.a2e1 � � I a-zzooaorn I Uu.�es„ 5 I I y 4TI 047 - 6 I 44 I' i I!I. I I a sroEWALK R=6.3m 7, j 3 I. 39 ; I t mm R-6,3M 3& 41 R-z2o,dobm 4-2 L.N.215m T-7.11fkry �r P i � a � I I � I l I I I I 11-11 ,I Clarington Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Meeting Date of Meeting: July 4, 2016 Report Number: CLD-025-16 Resolution: File Number: C12.CO By-law Number: Report Subject: Appointment to the Committee of Adjustment Recommendations: 1. That Report CLD-025-16 be received; 2. That Shelley E. Pohjola be appointed to the Committee of Adjustment for a term ending December 31, 2018 or until a successor is appointed; and 3. That all interested parties listed in CLD-025-16 be advised of Council's decision. is r I C' I' i 11-12 Municipality of Clarington Report CLD-025-16 Page 2 Report Overview This report is intended to provide background information regarding the vacancy on the Committee of Adjustment for the Municipality of Clarington and to assist Council in the appointment for this position. 1 . Background 1 .1 . Committee of Adjustment The Committee of Adjustment is a quasi-judicial body appointed by Council. The Committee consists of six members. The Committee meets on an as needed basis, typically twice monthly. The Committee requires a minimum of three members to make quorum so that decisions can be made at a meeting. As per the Planning Act, the Committee of Adjustment receives and decides on minor variance applications in respect of land, building, structure or use thereof. 2. Committee of Adjustment- Vacancy Paul Allore was appointed to the Committee of Adjustment in March, 2015 for a term ending in in December 31, 2018 or until a successor is appointed. On May 25, 2016, the Municipal Clerk's Department received notification of his resignation. Following Council's appointments in March 2015, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur. Accordingly, the Municipal Clerk's Department contacted previous applicants (and any additional applications received since the appointments were made) to determine whether they wish to put forward their name for consideration. Neither of the two applicants were willing to be considered for appointment to this Committee, at this time. Notice of the opportunity for appointment was published on the Website and in the local newspaper. One application was received from Shelley E. Pohjola. Applications have been circulated under separate cover (Attachment 1) as they contain personal information. 3. Concurrence Not Applicable- 4. Conclusion In order to fulfill the requirements of the Committee, it is recommended that Shelley E. Pohjola be appointed to the Committee of Adjustment for a term ending December 31, 2018 or until a successor is appointed 11-13 Municipality of Clarington Report CLD-025-16 Page 3 5. Strategic Plan Application Not Applicable iZ Submitted by: Reviewed by: �C. Anne Greentree Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Michelle Chambers, Committee Coordinator, 905-623-3379 ext. 2106 or mchambersCD.clarington.net i' Attachments: Attachment 1: Committee of Adjustment Confidential Application (Distributed Separately) The following is a list of the interested parties to be notified of Council's decision: Shelley E. Pohjola Carlo Pellarin L I I is i. i• I i 11-14 Unfinished Business Item 13.1 The following Resolution #GG-346-16 was referred from the June 20, 2016 to June 22, 2016 General Government Committee Meeting: Lisa and Stephen Smith Regarding an Exemption to Development Charges By-law Resolution #GG-346-16 Moved by Councillor Partner, seconded by Councillor Traill That the request from Lisa and Stephen Smith regarding an exemption to Development Charges By law for payment of the Clarington Development Charge for a garden suite, be approved. Motion Referred Later in the meeting (See following motion) The foregoing Resolution #GG-346-16, be referred to the July 4, 2016 Council meeting. i i' i i l 13-1 i Unfinished Business#13.2 ciffb9min Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: COD-015-16 Resolution: File Number: RFP2016-3 By-law Number: Report Subject: Provision of Employee Group Benefits Recommendations: 1. That Report COD-015-16 be received; 2. That Sun Life Financial be awarded the contract for the provision of Employee and Dependent Life, Long Term Disability, Extended Health and Dental coverage for a five (5) year term with a review at the conclusion for possible renewal of further terms pending satisfactory service and acceptable conditions; 3. That the Purchasing Manager be authorized to negotiate with Chubb Insurance Company of Canada, being the Municipality's current provider of Accidental Death and Dismemberment a renewal of the existing agreement. This agreement to be reviewed at the conclusion for possible renewal of further terms pending satisfactory service and acceptable conditions; 4. That the Purchasing Manager be authorized to execute administrative agreements as required for the current and future renewals, subject to satisfactory service and acceptable terms; and 5. That all interested parties listed in Report COD-015-16 and any delegations be advised of Council's decision by the Purchasing Division. 13-2 Municipality of Clarington Report COD-015-16 Page 2 Report Overview To request authorization from Council to award Request for Proposal RFP2016-3 for the Provision of Employee Group Benefits. 1 . Background The Municipality of Clarington has been with Great West Life (GWL) for Extended Health and Dental benefits, Life Insurance and Long Term Disability (LTD) benefits since 2008 and with Chubb Insurance for Accidental Death and Dismemberment (AD&D) since that same time. With the increased renewal rates and length of time with the current carrier it was time to go back to market to test the competitiveness of the market costs compared to the current carrier's costs, review alternate underwriting arrangements and to explore the service capabilities of the available carriers. Buffett Taylor Employee Benefits Consulting was contracted to assist the Municipality with the development of the Request for Proposal (RFP) to source a qualified firm(s) for provision of Employee Group Benefits as required by the Municipality of Clarington. RFP2016-3 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. The RFP was structured on the price-based two envelope RFP system. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Ten (10) companies downloaded the document. The RFP for benefits coverage included all employee benefits; employee and dependent Life Insurance, Optional Life, Long Term Disability (LTD), Extended Health and Dental benefits, and Accidental Death and Dismemberment (AD&D). Coverage was intended to cover all levels of municipal staffing, including approximately 374 employees and retirees. The RFP closed on Friday, April 29, 2016. 2. Employee Group Benefits The RFP stipulated that bidders were to provide their responses to a series of questionnaires specific to each area. This was to allow for the providers to be evaluated.in a consistent manner while bringing to the forefront any deviations between the Municipality's current plans and the proposed plans. Bidders were able to create and submit proposals for any of the following: AD&D, Life & LTD, Health and Dental or any combination of the aforementioned. Each Proponent was to include-within their proposal information and rates for both Traditional Group Insured plans as well as Administrative Services Only (ASO) plans. 13-3 Municipality of Clarington Report COD-015-16 Page 3 A total of five (5) submissions were received by the closing date and time. (See Attachment 1 for Summary of Firms who submitted a Proposal). Each benefits provider submitted a comprehensive proposal addressing all issues contained within the RFP document. The submissions were reviewed and scored by Buffett Taylor in accordance with the established criteria as outlined in the RFP. Some of the areas on which the submissions were evaluated were as follows: • Matching of existing plan design • Experience and Qualifications of the Firm • Transition Process including enrollment packages, data management services, etc. • Deviations between existing plan and the proposed new plan • Rate Guarantee Period • Responses to Financial Questionnaire • Project Schedule The following three firms met the established threshold of 80% for Phase 1 and were invited to present to the Municipality's evaluation team (Corporate Services — HR/Payroll/Purchasing and the Director of Finance) and Buffett Taylor: Great West Life Assurance Company, Green Shield Canada and Sun Life Financial. The pricing envelopes for the three aforementioned Companies were opened and evaluated by Buffett Taylor. Taking into account all of the above, Sun Life Financial has met the Municipality requirements with the most savings overall for all benefits except AD&D. Some things to note are as.follows: • Extended Health and Dental benefit rates have been guaranteed for 16 months. • For Health and Dental benefits the Incurred But Not Reported (IBNR) reserves will be applied at the 1St renewal for health and dental. The current IBNR with GWL will most likely be used up with claims submitted up to and including the end of the current contract with GWL. With changing carriers, employees will have to submit for all claims not yet reported within a time frame for reimbursement. Therefore, a new reserve will be built into our first renewal with Sun Life. • Sun Life applied a 15% renewal cap at first renewal and was the only bidder to provide a renewal commitment. • Sun Life no longer offers a $10,000 pooling threshold and this would be increased to a $15,000 pooling level. This is not a plan change, but does take into account an extra $5,000 worth of claims for each individual who currently hits the pooling level of $10,000. With the increased pooling level and rising costs of treatments this may help lower our overall pooling cost renewals. The increase in pool level was noted within each of the Proposals received. • Sun Life's pricing is based on Prior Authorization for drugs, which does apply under our current carrier, GWL (however is not noted in the booklets). • Life Insurance rates have been guaranteed for 40 months and LTD for 28 months. 13-4 Municipality of Clarington Report COD-015-16 Page 4 • All existing insurance coverages are grandfathered. Refer to Confidential Attachment 2: Buffett Taylor's letter— Group Benefits Marketing Summary and Recommendation for further information. For AD&D two Proponents responded, Manulife and Sun Life, however neither proponent met the passing threshold for this standalone coverage. Given that Sun Life met the passing threshold in Extended Health and Dental and Life & LTD their submission for AD&D was reviewed. Although the proposed increase in the AD&D annual premium is not significant, the recommendation is not to award the AD&D portion as part of this RFP due to the proposed price increase (31.6% or approximately $5,000 per year) as well as the plan deviations proposed. Purchasing is requesting authorization to negotiate with CHUBB to continue providing AD&D coverage to the Municipality. Purchasing contacted CHUBB to find out if they would be interested in continuing to provide AD&D to the Municipality and was advised by CHUBB that they were willing to continue to provide this service with no change to current rates. During the conversation CHUBB also advised that they had upgraded their Policy and are now able to include Coma and Brain Damage endorsements. 3. Financial Premium Program: Carrier: Chubb Insurance Benefit: Accidental Death & Dismemberment (AD&D) Dollar Value: Current annual cost $15,846 Carrier: Sun Life Financial The total annual savings for the Municipality, under a fully insured basis for all benefits, except AD&D, is $549,055 and for the rate guarantee period is $1,140,564 based on current Great West Life annual premiums; • Extended Health and Dental annual savings are $242,729, and for rate guarantee period (16 months) is $323,638. • Life and LTD annual savings are $306,326, and for rate guarantee period (40 and 28 months respectively) is $816,926. Benefits: Extended Health and Dental/Employee & Dependent Life/LTD Insurance Dollar Value: Approximately $2,720,837 annually The value of the five (5) year contract is approximately $2.7 million annually (excluding applicable taxes) for the Life, LTD, Heath and Dental benefits. Ongoing costs beyond the rate guarantee periods are subject to acceptance of annual renewal rates, as per insurance industry renewal requirements. We will continue to review cost containment measures. 13-5 Municipality of Clarington Report COD-015-16 . Page 5 ASO Program: Under an ASO funding arrangement, the Municipality would be at full risk for paying the claims as well as the associated ASO fees. It is hard to predict how claims will trend moving forward however the current industry trend is that claims continue to rise which increases claims cost. Insured Funding Arrangement f.AdministrativeServices Only (ASO) Definition Municipality is fully-insured and Municipality is self-insured and pays premiums to the insurance funds actual costs of paid claims carrier. The premium rates are plus ASO expenses using an fixed for a year, based on the insurance carrier to adjudicate and number of employees enrolled in pay the claims. the plan each month. Risk Assumptions Insurer assumes the risk and Employer assumes all the risks guarantees benefits as per the and the insurer only administers group contract the benefits as per the group contract Premiums Premiums are determined by the Costs determined by actual claims insurance company to pay experience and required total anticipated claims plus expenses charges (ASO expenses) Premium If claims exceed estimates based If claims exceed estimates based Renewals on premiums paid (shortfall) on premiums paid Municipality insurer absorbs, however pays for funding shortfall upon premiums and reserves will be renewal and premiums will be adjusted at renewal adjusted based on claims experience Reserves Maintained by the insurer Would need to be established and maintained by the Municipality Sun Life Quote Premium decrease of 10.8% on Premium decrease of 0.5% on health and dental annually health and dental annually not available for LTD, Life or ADD Pooling Charges Percentage of paid claims based Percentage of paid claims based on block of business on own experience and pooled block Expense Charges Covered in the cost of the Becomes an additional layer of (i.e. Administrative/ premium paid to the Insurance cost to the Municipality on top of Overhead or other Provider the actual claim paid allocated costs as illustrated below r 13-6 Municipality of Clarington Report COD-015-16 Page 6 Claim Illustration: (Information shown below is for illustration purposes only and does not reflect an actual claim but rather demonstrates the minimal difference between the funding arrangements.) Insured Funding Arrangement Administrative Services Only (ASO)_ $1 premium paid $1 claim paid $1 premium inclusive of: Full $1 claim paid by employer • $0.81 claims cost Plus • carrier expense charges • $0.19 expense charges Claim Paid out $1.00 Claim paid out $1.00 Company Cost/Overhead $0.24 ASO Admin Cost $0.22 Total Cost of Claim to Cost to Municipality $1.22 Insurance Company $1.24 Net Difference: ($0.02) Alternate ASO costs based on the proposed ASO fees is an estimated first year annual decrease of 0.5% or approximately -$10,424,compared to pre-RFP rates currently being paid to GWL. The estimated annual ASO cost will fluctuate however depending on actual claims trending. Generally speaking, moving to an ASO or self-funding arrangement is best suited to the scenario where the following factors are present: history of premiums paid are significantly higher than benefit actual costs, or where the employee group usage is below industry trends. In those scenarios, there are sufficient anticipated cost savings to establish a fund to cover the financial risk of the self-insured program. In the Municipality's current scenario, the benefit usage trends consistently with market trends, resulting in only a small savings in moving to an ASO arrangement. Due to health care future risks around things like specialized drugs, it is not recommended at this time to •move to an ASO arrangement as annual financial exposure is a cause for concern with no sufficient funds to build up internal reserves. The Municipality has successfully participated in self-funding arrangements outside of employee benefits where the above factors were present i.e. general municipal liability. Municipal Staff will continue to monitor these types of opportunities in the future. Each Proponent was asked to comment on whether they believed there was any possible savings under an ASO funding arrangement. All responded that there would be possible immediate savings due to the current provider using up their reserves for historical claims; however, the Municipality would then be required to initiate a similar reserve-type fund. Also, there would not be any expected significant future savings given the increasing claims trending, increasing pool charges due to continuous increasing cost of biogenetic drugs etc. in the market. A Proponent even commented that in some cases, employers who made the switch to ASO funded plans are now moving back to an insured funding arrangement. Based on the minimal savings offered by moving to an ASO funding arrangement at this time, the insured funding arrangement continues to be the recommended funding arrangement for Clarington. 13-7 Municipality of Clarington Report COD-015-16 Page 7 4. Concurrence The Director of Finance, Nancy Taylor, participated as part of the Evaluation team, included comments in the report and concurs with the recommendation. 5. Conclusion It is respectfully recommended to award the contract for the provision of Employee and Dependent Life, Long Term Disability, Extended Health and Dental Coverage to Sun Life Financial and to continue under an Insured Funding Arrangement and the Accidental Death and Dismemberment coverage with Chubb Insurance Company, each for a five (5) year term. At the conclusion, or throughout the term as deemed appropriate, a review will be undertaken, for consideration of renewal or market competition. The transition to the new provider is an extensive undertaking. It is targeted to start mid- July with Buffett Taylor assisting with the transition as included in their consultant bid submission. The preparation, data transfer and initiation of all documentation including sign-up etc. will take a minimum of a few months. Staff will receive information regarding the change in Benefit carrier and each will receive an employee package. Subject to agreement with Sun Life, the Municipality would be looking for an effective date of October 1, 2016 or by the Municipality's current renewal date of November 1, 2016 as appropriate. Sun Life Financial have assured the Municipality that it is comfortable with conducting a smooth transition to the new plans. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: � ` ne Marano, H.B. Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net Attachments: Attachment 1: Proposals Received Confidential Attachment 2: Buffett Taylor's letter— Group Benefits Marketing Summary and Recommendation List of interested parties to be notified of Council's decision is on file in the Purchasing Services Department. MM/DF/sm 13-8 Attachment 1 to Municipality of Clarington Report COD-015-16 11 , Municipality of Clarington Proposals Received RFP2016-3 Provision of Employee Group Benefits Bidder Great West Life Sun Life Green Shield Canada Desjardins Financial Security Manulife Bidders who were shortlisted. 13-9 Unfinished Item 13.3 The following Resolution #GG-394-16 was tabled from the June 20, 2016 to June 22, 2016 General Government Committee Meeting: Lambs Lane Reconstruction Resolution #GG-394-16 Moved by Councillor Neal, seconded by Councillor Hooper That Report COD-017-16 be received; That Nick Carchidi Excavating Limited Inc. with a total bid amount of$1,636,675.35 (net H.S.T. Rebate), being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2016-10 be awarded the contract for road reconstruction work on Lambs Lane as required by the Engineering Services Department; That the funds required for this project in the amount of $2,072,500.00 (net HST Rebate) including the Municipality's construction costs of $585,578.46 (net HST Rebate), the Region of Durham's construction costs of$1,051,096.89 and other related costs such as survey, design, contract administration, utilities relocations, materials testing and contingencies of $435,824.65 (net HST Rebate) be drawn from the following accounts: Lambs Lane Reconstruction 110- 32-330-83445-7401 $ 805,000.00 Region of Durham's Portion 100-00-000-00000-1010 $1,267,500.00 That all interested parties listed in Report COD-017-16 and any delegations be advised of Council's decision by the Purchasing Division. Motion Tabled See following motion Resolution #GG-395-16 Moved by Councillor Neal, seconded by Councillor Hooper E That the foregoing Resolution #GG-394-16 be tabled to the July 4, 2016, Council meeting. Carried i G C i; 13-10 Clerk's Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: June 30, 2016 Subject: Council Meeting Agenda — July 4, 2016 -- Update File: CO3.Councii Please be advised of the following updates to the Council Agenda: 7. Delegations Delegations (See Final Agenda) Attached for Members of Council is the Final Agenda. (Attachment #1) 9. Communications —Direction (addition) 9.4 Attached is correspondence from Michael Hackenberger, Bowmanville Zoo (Attachment #2) 10.4 Planning and Development Committee Report of June 27, 2016 Attached for Members of Council is additional confidential information regarding Item 9 of the Planning & Development Committee Report (Report PSD -051-16) (Attachment #3). 11 Staff Reports 11.3 Attached is Report PSD -053-16— Update on Rotosonic Borehole at Clarington Transformer Station — Request to Alter Location, as listed on the Agenda (Attachment #4). Also attached regarding Report PSD -053-16 — Update on Rotosonic Borehole at Clarington Transformer Station is correspondence from Sydney Duggan, McMaster University. (Attachment #5) 11.4 Attached for Members of Council is Attachment #1 to Report CLD -025-16 — Appointment to the Committee of Adjustment (Attachment #6). Cl,_ERK'S DEPARTMEN ]"MEMO 14 By-laws (additiori) PAGF : 2 14.10 2016-067 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Dr. R.J.C.G. lnc,) (Approved y Council on May 11, 201:5). Anne Greentree Municipal Clerk CAG/cf c: F WU, Chief Administrative Officer Department Heads Attachment #1 to Update Memo Council Date: July 4, 2016 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanviile, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-523-3379, ext. 2101 or by email at cfleming(c clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may be video recorded. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net 1 Call to Order 2 Moment of Reflection 3 Declaration of Interest 4 Announcements 5 Adoption of Minutes of Previous Meeting(s) 5.1 Minutes of a regular meeting of Council June 13, 2016 6 Presentations There are no Presentations scheduled for this meeting. 7 Delegations Council Agenda Date: July 4, 2016 Time: 7:00 PM Place: Council Chambers 5-1 7.1 Erin O'Toole, MP, Durham — Report EGD -033-16 — Light Armoured Vehicle (LAV) Monument (Staff Report #11.1) 7.2 Cameron Mountenay — Bond Head Park Expansion and Transportation Improvements (Item 33 of the General Government Committee Report) 7.3 Stan Zuly — Bond Head Park Expansion and Transportation Improvements (Item 33 of the General Government Committee Report) 7.4 Kelly Ryan, Practice Leader, Buffett Taylor — Report COD -015-16 — Provision of Employee Group Benefits (Item 13.2 of Unfinished Business) 7.5 Ann -Marie Harley — Report EGD -032-16 -- Release of the Final Clarington Transportation Maser Plan (Item 16 of the General Government Committee Report) 7.6 David Walton -Ball — Bond Head Park Expansion and Transportation Improvements (Item 33 of the General Government Committee Report) 7.7 David Pratt — Bond Head Park Expansion and Transportation Improvements (Item 33 of the General Government Committee Report) 7.8 Jeanne Lise - Bond Head Park Expansion and Transportation Improvements (Item 33 of the General Government Committee Report) Page 1 i 8 Communications -- Receive for Information There are no Communications to be received for information. 9 Communications — Direction Council Agenda Date: July 4, 2016 Time: 7:00 PM Place: Council Chambers 9.1 Lawson Gay, President, Clarington Board of Trade and Office of Economic 9-1 Development — Pickering Airport Lands (Motion to Endorse) 9.2 Mary Medeiros, Acting City Clerk, City of Oshawa — Electric Vehicle Production 9-3 for Oshawa G.M. Autoworkers (Motion to Endorse) 9.3 Stan Zuly — Report EGD -008-16 - Bond Head Park Expansion and Transportation 9-5 Improvements (Motion to advise of actions taken with respect to Item 33 of the General Government Committee Report) 9.4 Michael Hackenberger, Bowmanville Zoo — Request for Permission to Hang Banners (Motion for Direction) 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Minutes of the Clarington Museum and Archives Board dated April 16, 2016 and 10-1 June 8, 2016 10.1.2 Minutes of the Newcastle Memorial Arena Management Board dated April 12, 10-12 2016 10.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee 10-14 dated June 14, 2016 10.1.4 Minutes of the Agricultural Advisory Committee of Clarington dated June 9, 10-17 2016 Page 2 Clarington Council Agenda Date: July 4, 2016 Time: 7:00 PM Place: Council Chambers 10.1.5 Minutes of the Clarington Heritage Committee dated June 21, 2016 10-20 10.2 General Government Committee Report of .tune 20, 2016 10-24 10.3 Special General Government Committee Report.of June 27, 2016 10-36 10.4 Planning and Development Committee Report of June 27, 20'16 10-37 11 Staff Reports 11.1 Report EGD -033-16 — Light Armoured Vehicle (LAV) Monument 11-1 11.2 Report EGD -034-16 — Lambs Lane North End Options 11-6 11.3 Report PSD -053-16 — Rotosonic Borehole Alternate Locations, Clarington Transformer Station 11.4 Report CLD -025-16 — Appointment to the Committee of Adjustment 11-12 12 Business Arising from Procedural Notice of Motion 13 Unfinished Business 13.1 Resolution #GG -346-16 — Lisa and Stephen Smith — Exemption to Development 13-1 Charges By-law (Referred to Council at the June 20, 2016 General Government Committee Meeting) 13.2 Report COD -015-16 - Provision of Employee Group Benefits (Referred to Council 13-2 at the June 20, 2016 General Government Committee Meeting) 13.3 Resolution #GG -394-16 - Report COD -017-16 -- Lambs Lane Reconstruction 13-10 (Tabled to Council at the June 20, 2016 General Government Committee Meeting) 13.4 Confidential Report CAO -001-16 — Option Agreement for Future Purchase of Community Park Land and Camp 30 Heritage Preservation (Tabled to Council at the June 20, 2016 General Government Committee Meeting) 13.5 Confidential Legal Matter (Further to the Special Government Committee Meeting of June 27, 2016) Page 3 Y Council Agenda Date: July 4, 2016 Time: 7:00 PM Place: Council Chambers 14 By-laws 14.1 2016-058 Being a By-law to amend By-law 2011-036, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors (Brendan Grigg) (Item 12 of the General Government Committee Report) 14.2 2016-059 Being a By-law to amend By-law 2011-036, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors (Stephen Leca) (Item 12 of the General Government Committee Report) 14.3 2016-060 Being a By-law to amend f=ence Cost Sharing By-law 2011-045 (Item 20 of the General Government Committee Report) 14.4 2016-061 Being a By-law to amend By-law 2014-059, being a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property (Item 30 of the General Government Committee Report) 14.5 2016-062 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (1613881 Ontario Inc.) (Approved by Council June 15, 2015) 14.6 2016-063 Being a By-law to amend By-law 8463, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington [Lindvest Properties (Clarington) Limited] (Approved by Council on June 2, 2014) 14.7 2016-064 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Veitri and Son Ltd.) (Approved by Council on May 24, 2016) 14.8 2016-065 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (VV.E. Roth Construction Limited) (Item 2 of the Planning & Development Committee Report) 14.9 2016-066 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Lesle Gibson) (Item 3 of the Planning & Development Committee Report) Page 4 Clarington Council Agenda Date: July 4, 2016 Time: 7:00 PM Place: Council Chambers 14.10 2016-067 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Dr. R.J.C.G. Inc.) (Approved by Council on May 11, 2015) 15 Procedural Notices of Motion 16 Other Business 17 Confirming By -Law 18 Adjournment Page 5 ATFAGWAF,�jr #L_TQ RW MW # Original Message-------,. From: -in ' fo@qjpri.ngtqn,r1!�t [Liiailto-irifo@,glgriilglgg,rip�] On Behalf Of Michael Flackenberger Sent-, June -30-16 10:27 AM I-0: MayorsExternalMailGroup <IDayor( Ia6nqtqnnet> Subject:, Request for permission Dear Mayor Foster, As you: are aware 2016 will be the last operating season of Bowrnanville Zoo,, This is a sad day for me personally, however the recent travails with PETA and the OSPCA have proved too difficult for us to continue, Towards this end we have acquired a number of banners from Ontario Place,, We would very much like to mount them for our last season on the south side of the parking lot immediately north of the island which exists on the front of the zoo, where our current zoo sign resides. As the town has an easement on this property, we require your permission for the erection of these banners. There wiill be a total of eight banner poles each with two banners on them, They will have photographs of historical animals from Bowmanville Zoo and a written caption celebrating them. This will only be in place for our 2016 operatingi season. I thank you for your consideration of this request. 11: would also like to thank this Council and all previous Councils of Clarington. Inevitably the consideration„ kindness and cooperation that we have enjoyed from council has made our work at Bowmanville Zoo so much easier. On behalf of everyone at Bowmanville Zoo, both human, and other animals, thank you very much, for 97 great years. Kindest regards. Michael Hackenberg�er Bowmanville Zoo 340 King St. E Bowmanville ON Ll C 3K5 Ph-, 905-6235655 Fax: 905-623-0957 Bowmanville Zoo is accredited by GAZA (Canada's Accredited Zoos and Aquariums). This logo assures YOU that You are supporting a facility dedicated to providing excellent care for animals and a better future for the planet. For more information visit LVANTHMOft-YAW0,91 r y ATTACHNIEN''T # TO REP64M-(--; Q If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: Council Date of Meeting: July 4, 2016 Report Number: PSD -053-16 Resolution: File Number: PLN 26.14.1 By-law Number: Report Subject: Update on Rotosonic Borehole at Clarington Transformer Station — Request to Alter Location Recommendations: 1, That Report PSD -053-16 be received; and 2. That all interested parties listed in Report PSD -053-16 and any delegations be advised of Council's decision. Municipality of Clarington Report PSD -053-16 Paae 2 Council approved $25,000 funding towards a rotosonic proposal by G360 Group to complement and add to the scientific knowledge gained from the existing deep geologic hole drilled in late 2014. The deep geologic hole was drilled by Hydro One as required by the road use agreement with Clarington. A major objective of the rotosonic proposal was to continue the well monitoring by Hydra One (once they are done) and establish a long-term monitoring site for the Oak Ridges Moraine Groundwater Program. On June 22, 2016 a request to relocate the rotosonic borehole to alternate locations was received. Planning and Development Committee referred the communication to staff for a report. 1. Background 1.1 Clarington Council and staff have been very involved with the proposed Clarington Hydro Transformer since March of 2012, Involvement has included public information meetings, the Environmental Study Report review, attendance at the Community Liaison Committee meetings and numerous discussions. 1.2 To address ongoing concerns from community members and residents, Hydro One proposed and Clarington accepted funding for peer review of the Surface and Groundwater monitoring program. The peer review consultant, Mr. Steven Usher of SLR Consulting (Canada) Ltd. was retained in accordance with the Purchasing By-law and has been working with the residents, staff and Hydro One consultants since October 2014, 1.3 Another major development was the deep monitoring well required by the road use agreement which was drilled to bedrock (below the Thorncliffe Aquifer) in December 2014. The hydrogeologists (CLOCA, G360 Group, Stantec, SLR) jointly agreed that the MW5-14 site on Hydro One property was the most relevant location for this deep geologic hole and monitoring well. The MW5-14 site already has monitors at 4 metres, 7 metres and 40 metres; the deep borehole monitor at 112 metres and another monitor at 52 metres were a result of drilling the deep borehole. This provides multi-level monitoring (that is, a nested cluster of boreholes and monitors). 1.4 In the April 2, 2015 proposal (Attachment 1) from G360 Group requested that a rotosonic borehole be located at the MW5-14 site, instrumented with a Multi Level System (MLS). Since that time all parties have been working towards finalizing the legal agreements and making the detail arrangements to meet the requirements for the rotosonic drilling and MLS installation. The CLOCA Board has approved the necessary legal agreements and Hydro One is in the final stages of executing these agreements. The agreements provide for the rotosonic drilling and the long- term monitoring of the deep geologic hole and MLS by CLOCA for the Municipality of Clarington Report PSD -053-16 Paae 3 advancement of scientific knowledge of the Oak Ridge Moraine and its hydrogeology. 1.5 On June 22, 2016, Drs. Cherry and Parker (Attachment 2) requested that alternate locations on private property be considered for the rotosonic hole. This request appears to have resulted from the amount of time that has passed, concern that the Masters students involved will have to pay for an additional semester and lack of a firm date for drilling. 1.6 Members of the Enniskillen Environmental Association (EEA) appeared at Committee on June 27th requesting that Townline Road also be considered as a potential location. Committee referred the communication to staff for a report at the July 4, 2016 Council meeting. 2. Rotosonic Proposal 2.1 G360 Group from the University of Guelph and other participating hydrogeologists proposed a multilevel monitoring well (the MLS) installed in a borehole drilled by rotosonic methods at MW5-14, It would have state of art multi-level monitoring equipment. It would be drilled using a different methodology than the deep borehole providing additional scientific data. Dr. Rick Gerber of the Oak Ridges Moraine Groundwater Program was the designated liaison between 6360 and Hydro One, as an employee of Central Lake Ontario Conservation Authority he has also had carriage of the legal agreement which received Board approval in May, 2016. 2.2 Hydro One has accepted the proposal for the rotosonic borehole and multilevel installation and is working diligently to ensure that all the necessary arrangements are in place to realize this goal. The legal agreement with Hydro One for the long term care, maintenance, and monitoring is in the final stages. Hydro One has retained the responsibility to decommission of the multilevel deep well when required. The proposal is to maintain these piezometers for the long term so that as much scientific data as possible is obtained. As noted in the proposal "Also given that groundwater trends can take long periods of time to develop (e.g. decades) a longer monitoring data set is preferable". 2.3 The Rotosonic hole provides an opportunity to use the rotosonic drilling methodology to obtain undisturbed soil samples that are unaffected by drilling fluids. Of equal importance, it allows the installation of the multi-level monitoring device that can be used to test water pressures and water quality at many more intervals per borehole than the conventional technology used by Hydro One and G360 at the existing deep geologic hole. 2.4 Clarington's objectives in supporting the rotosonic where: Provide a detailed assessment of the aquitard in proximity to the Hydro One site (that is, in the direction of groundwater flow) to ensure it performs as Municipality of Clarington Report PSD -053-16 Paae 4 predicted by the existing studies. This includes water levels and water quality. Provide an opportunity for longer term monitoring, exceeding the 5 year mandate of Hydro One. Provide an opportunity for long term research of the Newmarket Till aquitard, which protects deeper wells in the area, through the Oak Ridges Moraine Coalition study group. Provide insight to the continued safety of the private wells in the area to unanticipated effects from the Transformer Station. 2.5 CLOCA objectives in supporting the rotosonic in addition to those outlined above is: understanding the hydraulic and geochemical performance of the geologic deposits associated with the Oak Ridges Moraine, 3, Borehole Locations 3.1 MW5-14 Location (Beside Existing Deep Hole) The drilling of the deep hole was completed in December 2014 down into bedrock. The work was supervised by Stantec on Hydro One property with Group 360 (Dr. Emmanuelle Arnaud and 4 students), Dr. Rick Gerber from the Oak Ridges Moraine Groundwater Coalition (composed of the Regions and Conservation Authorities) and the Municipality's peer review consultant, Steve Usher of SLR participating. The rotosonic hole would be drilled on the Hydro One property as set out in the proposal. The legal agreement necessary is in the final stages and has been approved by the CLOCA Board. Because of the Hydro One construction activities on site, the specific location adjacent to MW5-14 will not be available until September. The preferred location by G360, Dr. Gerber and our Peer Review consultant (Steve Usher of SLR) is the existing MW5-14 monitoring location for various reasons including scientific, long term access and the established working relationship. 3.2 Townline Location(s) The second choice would be the Townline Road right of way. Depending on the specific location selected (it should be downgradient of the site, on the east side of the creek), the costs should be similar to the MW5-14 site for the rotosonic drilling. Having two holes in separate locations, MW5-14 (deep hole) and Townline (rotosonic) would actually be of great benefit doubling the information, scientifically. However, it should be pointed out that the three locations shown by Municipality of Clarington Reoort PSD -063-16 Figur e 1: Afternate Locations Municipality of Clarington Report PSD -053-16 Paae 6 6360 are not downgradient of the site, contrary to the original objective (first bullet in section 2.4 above). Providing access to the site is a challenge. From the north along the road right-of- way would require clearing. The Operations Department commented on June 24th that to clear the road right-of-way a contractor would have to be used and they would not guarantee it would be completed by July 4th. Townline Road is a boundary road and partially owned by the City of Oshawa. Any agreement with G360 to establish the borehole on the road right-of-way would require Oshawa's agreement. Portions of the unopened right-of-way are under the Conservation Authority regulation and an alteration permit would be necessary. Two potential locations of the borehole have now been submitted by G360 with the third southerly location shown on Figure 1 as the previously considered location. Documentation required of G360 would be proof of WSIB clearance (for the driller and researchers), liability insurance and safety protocols required by the Ministry of Labour. The drilling contractor and researchers would be working on municipal land it would be prudent have a road use agreement in place with G360 or at a minimum the typical requirements for any contractor on municipal land. G360 and members of the EEA were attempting to secure access via an adjacent property owner to avoid clearing the ROW. 3.3 Private Property Location There are pros and cons to the private property location off of Langmaid Road. It is not downgradient of the site and lies in a different subwatershed. Additional drilling cost may be added because of the higher location on the hill. There could be benefits if this second data -point were further north, To the north there is more of a chance to actually intersect Halton Till and the Mackinaw aquifer and prove the groundwater divide more definitively. It is our understanding from G360 that they have used private drilling sites in the past and have a prototype agreement (5 year) they would enter into with the property owner. We are assuming the logistics surrounding the drill rig access route to the site will be addressed. Hydro One have indicated permission to cross their property has not been sought or granted. Given that municipal funds are being allocated to this work it would be prudent of the Municipality to ensure that long-term access is addressed through an easement or other legal mechanism and that the participants (e.g. drilling contractor and G360) have WSIB clearance, proof of insurance, a specific work plan and deliverables for Clarington Council. Municipality of Clarington Report PSD -053-16 Page l For the Oak Ridges Moraine Groundwater Program to have long-term access to the site there would have to be an agreement reached with the private property owner. At this point in time CLOCA staff have indicated that they could not comment or commit to any involvement until they have more details regarding the proposal. Any legal agreement with CLOCA would require approval of the Board and would not happen until the fall at the earliest. 3.4 For Council to alter the site location and where the funding is being allocated, a resolution rescinding Resolution #C-136-15 (Attachment 3) would be required. 4. Comments 4.1 The request to relocate the rotosonic borehole came from the University researchers and EEA based on the Master's students being forced to extend their theses timeline by at least a semester. While unfortunate, it is not unusual for Master's students to take longer than the minimum timeframe to accomplish their work. Also there was no commitment or guarantee of timing, rather it was understood that the rotosonic drilling had to work within the schedule of the other construction activities on site. 4.2 Shifting the location of the rotosonic borehole away from the MW5-14 site could have scientific benefit for some of the outstanding questions about the mackinaw aquifer and sand lenses that may occur in the area; however, it depends on the site selected whether these objectives will be met. To date, no details of the exact location on Townline Road or the access arrangements for the private property have been provided. 4.3 Hydro One has proven through the collaborative work on the deep geologic hole to be a very good partner with a very capable project manager. Moving the rotosonic drilling off-site undermines this partnership and jeopardizes the long-term monitoring agreement for the deep geologic hole and remainder of the monitoring wells on the site. 4.4 The primary objective of establishing a long-term monitoring site (beyond 2019) as outlined in the proposal by G360 may not be realized by the shifting to an alternate site, it creates uncertainty with regard to long-term land ownership and monitoring activities. 4.5 It has been indicated in writing by Hydro One to 6360 and partner agencies that: "Hydro One is committed to the agreements with CLOCA and at this point in time our best possible timeframe for the execution of the rotosonic well drilling is September 2016. This timing is due to our construction constraints in the MW5 area on the site. Over the next couple weeks Hydro One will confirm the drilling start date and if there can be an improvement in the timing this information will be communicated immediately". Municipality of Clarington Report PSD -053-16 Page 8 5. Concurrence Not applicable. 6. Strategic Plan Application Not applicable. Submitted by:4DaviJ. � Reviewed by: Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer Staff Contact: Faye Langmaid, Manager of Special Projects, 905-623-3379 ext. 2407 or flan maid clarin ton.net Attachments: Attachment 1 — Proposal dated April 2, 2015 from Group 360 Attachment 2 — Letter dated June 22, 2016 from Group 360 Attachment 3 — Resolution #C-136-15 The following is a list of the interested parties to be notified of Council's decision: Brad Bowness, Hydro One Clint Cole, Enniskillen Environmental Association Drs. John Cherry and Beth Parker, Group 360, University of Guelph Dr. Rick Gerber, YPDT-CAMC Steven Usher, SLR Consulting (Canada) Ltd DJC/FL/df Attachment 1 to Municipality of Clarington Report PSD -053-16 Hydrogeological Assessment of the South Slope of the oak Ridges Moraine, Clarington, Ontario (Hydro One Clarington Transformer Station - MW5-14) Proposal April 02, 2015 Study Team University of Guelph, G360 Beth Parker, PhD - Director, G360 Centre for Applied Groundwater Research John Cherry, PhD, P.Eng - Associate Director, G360 Centre for Applied Groundwater Research; - Director, University Consortium for Field -Focused Groundwater Contamination Research Emmanuelle Arnaud, PhD Jana Levison, PhD, EIT Tara Harvey, Graduate Student McMaster University James Smith, PhD Sidney Duggan, Graduate Student Kelly Whelan, Graduate Student Central Lake Ontario Conservation Authority Richard Gerlier, PhD, P.Geo. (Oak Ridges Moraine Groundwater Program YPDT-CAMC) Pr oposak befoiled HydrogeolGgical Assessment, Ook fkidqe� Morohm, dolngton, (MM410 TABLE OF CONTENTS I. INTRODUCTION ......................... ........................................ ....... 3 IA BackgrOUnd ------------- ....... 3 '11. 2 CLI rrent Status ..... .................... 5 1.3 Proposed Long -Term Monitoning .......... ................................. 8 1.4N' t Steps_ ... ................... ................. _ .... ......... 8 2. TASKS, METHODOLOGY & REPORTING .... . ............................ 10 � 2.1 InfrastrUCtUre- Rot sonic and modular MUlti-level ........... __ ...... 10 2.2 Site Access,. .... __ .... ............. 2.3 ReporlingStRICtUrP . ............. _ ... ....... ............... ...... ......... 3. DELIVERABLES., ... ............ ............... ... ................. ......................... 12 3.1 Short -Term - Year,- `1-5 . .......................... __ .......... ____ .................. ..... . 12 3.2 Long -Term Monitoring (after 5 years-, >2019) ............ .......... .... _,__ ...... .... .'] 3 44. FINANCIAL, LEGAL & SCHEDULE .................................. ............ 13 5., SUM ..................... .................................. 14 6. REF'ERENICES ...... ......... ....................................... . ............. ............ 16 APPENDIXA1, Roltosonic Borehole ti t' ....................................17' APPENDIX B- Reference Lers ............................. ...... ................ 18 FigUre I- Hydro, One Clarington Transformer station Location witli approximate project area shawn as black line (Image: Google Earth).... . ............. .................. 3 Figure Z Project site plan (Figure from Stantec, 20'14). ................... ................... 6 FigUre I Piezorneters iinstalled at Hydro One Clarington transformer station Site, MVVS--14. . 7 Figure 4: Proposed interaction and inforniation1data sharing structure......_ .........1 12 Proposal' L)ekdlecl Hydrogeologic ol Oak Fridges Moraine, ordario lig Ire 1.1 Backgrotind Flydro, One Networks Trac. is Constructing a transformer station located in the MUrlidp3lity Of Clarington (Figtwe 1). This project was approved by the Ontario Ministry of the Environment and Climate Change (MOECC) following a Class, Environmental Assessment (EA) oil January 2", 201�4 SUbjeCt to six Conditions. Two conditions relative to this proposal include the preparation and implementation of a Surface Water and G mUndwater Monitoring Plan and the establishment of a Community Liai3on Committee (CILC) to disseminate and exchange inforinition between Hydro, One and members Of the fRiblic. The CLC first niet on June 5, 2014 and is expected to meet through the detailed design and construction phases of the project- in 20,14, Cladllgt0n, using funds provided by Hydro One, hired a hydrog eo logical conSUILInt (Steven Usher,, 13LR C011SUltingl Inc.) to assist with its' review, planning and administrative duties and to provide interpretive Support to Council, their constituents and staff in the understanding of technical matters associated with, pre and post development conditions at the site, Hydro, One's monitoring requirements and CLC duties Must extend 111FOLIgh 2016 to 2019 as condition of the EA approval. An opportunity existsi, for all parties to make use of the detailed information at this sate in the Oak Ridges Moraine (ORM) planning area to better Understand tire flow systerns associated with the Moraine. shown as black fine (11nage.- Goqqle April 02, 2015 Ilydro One monitoring sife Mw 5-a4 Poe 3 of 18 Proro-;al: betoiled riydroqeolqicall A!��;esi;rnenf, (Nik Pidqe,,; Mornine, Clarington, Ontorio The proposed construction of tile I lydro One (-'Iarington Tran,>forniet Station has and COrItillUeS to experience controversy. A group of local home owners known as the Enniskillen Environmental Association (EEA) have historically expressed and stilt have concerns relating to the project and the safety of the local water resources. Researchers from the University Of Guelph (Uof(-' 1; Beth Parker, Jana Levison and John Cherry) have provided comments (Cherry et oaf., 20113) on behalf of (lie EEA during and subsequent to the Environmental Assessment process. The Regional Municipality of Durham and the Central Lake Ontario Conservation Authority have also provided review and comment throughout the Envirorinientil Assessment process. The YPDT-CAMC groundwater initiative commenced in 2001 to provide assistance to four Municipalities, and their nine Conservation Authority partners with tools and products to better understand and manage their groundwater resources. Among other things, the team of hydlrogeological experts developed a shared populated hydrological database, a geological model, and several numerical models. This work has served the agencies in their business needs and supported major aquifer monitoring decisions- Dr. Rick Gerber is a member- of the YPDT-CAMC team, Many gaps, exist in the technical coverage of the ORM area and it is important to progressively close these gaps to strengthen the overall understanding. Over the last decade, UofG researchers and the YPDT-CAMC team have had informal diSCUSSjOnS regarding groundwater monitoring infrastructure and possible future collaboration to begin filling these gaps, largely facilitated through their shafecl interest in aquitard hydrogeology. Aquitards are lover permeability deposits such as clay or dense till (deposited by glaciers) soil units but also extending to rock units (e.g. shale, limestone). While monitoring exists for the majority of major aquifers in the Province, there is limited monitoring of these lower permeability aquitirds vvhich are considered contaminant barriers to many of the munr6pilly Utilized confined aquifer systems. Understanding the efficacy of these barriers is key to adequately assessing vulnerability of deeper municipal drinking water supplies, ,Collaborative efforts discussed included upgrading the quality of grOUndviater monitoring infrastructure for regional investigations associated with tile Oak Ridges Moraine. Over the list year, Dr. John Cherry has had discussions with the EEA and Municipality Of Clarington regarding the need for enhanced site characterization and groundwater monitoring relative to the transformer station and also related to the protecCon: and understanding of the Oak Ridges Moraine in general. Following the EA approval of tile Hydro One project by the MOECC (JaIlUary 2014), UofG, approached the YDPT-CAMC team (Rick Gerber) to possibly collaborate on establishing a high-quality monitoting site in the Clarington area. Given the high cost of installing Such infrastructure as well as the local concerns, it was decided that if the opportunity to collect high-riLIMAY hYdrOgeO[0giCaI information (long-term) proved to be feasible then this, possibility should be explored. Such inforpiation is deemed to be useful to both local undertakings rand also to the regional analysis of the Oak Ridges Moraine being conducted by tile Oak, Ridges Moraine GfOL1ndWaIo,r PrcK9 ram. On October 2, 2044 tile Municipality Of Clarington provided road allowance access to Hydro, One to construct a road into their Cladrigton Transformer site, Part of the road easement agreement inctUded a condition that Hydro One aniend the site grOU11dwater monitoring program to inClUde deep drilling to collect geologic information along with the installation of a deep monitoring well, and that Drs. Rick Gerber and John Cherry be invited to participate. The infonnation generated is also to be shared with the Municipality of Clarington, CLOCA, the EEA rand the CLC. This deep drilling program was conducted in December 2014 with further details included it) the next section ('12 Current Status). Apr d 02, 20,15 Hydro One monitoring t;ite MW5-14 Page 4 of 18 Propo.,;t* Oetoiled' Onk Ridges Morone, Cfnrinqtfm, 00orio This proposal relates to leveraging the effort and cost that has akeady been expended by Hydro, One for water resource investigations at the site. The aim of the proposed work is to enhance and maintain long-term (following Hydro One monitoring EA oNigatiorts) the existing groundwater jr1lonitorilig infrastructure that has been installed at site MW5-'14. The proposal outlines the components deemed necessary to turn this location into a high-quaiity, long -tonna groundwater monitoring location. The two main components relate to: Drilling a cored borehole by the Rotosonilc method for- the purposes, of the iristaflation of a mufli-level groundwater monitoring device; and Obtaining legal access to this location (MW5- 1;4) in perpetuity, t2 Current Stattis Construction of the Clarington Transfornier Station is awaitingi approval of a Perrnit To, Take Water (PTPAf) application submitted to the MOECC. The existing monitoring network, including other site investigation locations, is shown on Figitre 2. All on-site investigation boreholes terminated at depths less than 16 mi beneath the ground surface (nibgs) with the exception of site MW5-1 4 (Figin-e 3) whore a borehole was drilled to 40 mbgs. This location already had 2 piezometers installed by Hydro One as part of their site Morlitoriing Mill, This is the site that was chosen for the deep groundwater exploration program (conducted during December 2014) as directed in the road easement agreement. The December 2014 drilling program involved drilling and coring a borehole to and into the shale bedrock. A contifILIOLIS core of the sediment COILinin was obtained from ground surface to approximately 2 m into the bedrock for a total depth of 129.5 rn. Borehole gamma logging was conducted at this location to characterize tile soils to a depth of approximately 52 m. The field investigative learn included individuals from Stantec Consulting (Brant GiII, Natalie Spina), SLR Consulting Inc. (Steve Usher), University of Guelph (Eninianuelfe Arnaud, Tara Harvey) McMaster University (Sydney Duggan, Kelly Whelan), and the Oak Ridges Moraine Groundwater Program (Rick Gerber), Natalie Spina, Emnianuelle Arnaud, Tara Harvey, Sydney Duggan and Kelly Whelan were on site daily during drilling to log and, sample the core and provide drill crew oversight- Hydro One on-site staff, under the direction of Jeff Cridland, provided assistance anti logistical support. A summary of the current groundwater monitors installed at MW5-14 is i[ICILIded in Figme 3. Five 2 -inch diameter piezometers have been installed labelled here from shallowest to deepest as A to E. Hydro One has incorporated four of the five piezonleters, (A to D) into their site monitoring program (2015-20'19) that will include measurfilgi mater levels and grOUndvvater quality analyses. The deep piezorneter (E) is not part of the currently proposed Hydro One monitoring program. It is our recommendation that these five piezometers be monitored in conjunction with each other to ensure consistent and useful dataset. This situation needs to be rectified as the monitor should not be left idle for the next five years. Ideally the deep piezometer (E) should be incorporated into the Hydro One monitoring program or another party idenlified to moniter this piezometer. Given the positive interactive situation between all parties that was established for the December 2014 field investigations, we are hopefUl that a suitable arrangement can be established whereby all five piezometers at MVV5-14 can be cooperatively monitored. April 02, 2015 Hydra One monitariq emits MW5-airPage 5 of 18 Id (,J,) 4J 'S 's IAA� i rh Proposal: 1..)etoiled llydrogeolof.0call krses-mient, Oak Ridqe.,; moroinn, cloririgii-oll, on1j,,11-jo HydroOne Clarington: MW544 11,11,11,11,11,11,11,11,11 ,3.- Piezo,metef,s insfall ed at Hydro One Clarimiton IfansAxiner station Site MW544 April 0?, 2'015 HY&O Ofie Monitoring Site MW5-14 Page 7 of 18 Geology Estimated 2"' PVC piezometers Formation Actual A 8 (S), C (1) D E (DRAFT) - -5 Crrrtlrctetl .... ....... ...... Holton rill Orr) �22 047) -42, -6Z -25 �102 35 lower 142 Newn7orket rill (m) .......... 'Siff, U IVM) 177'. Diam ict (Dm). vi beds of fsa & cl -182 E -202 7 65 1 �222 -7,5 - ... .............. ------------ .......... pM S- - n -d c 51 c layers Thorricliffe (0.2'to M'thiek) -262 ro). (rr) -85 280" -Sand (f^c)-layer d 282 -4W ,,322 330'- Sand (f gr) a,vith Silt ..................... ........ ........ -------------------------- -------------------- `762.. Sunnybrook 182 DrIft (5u) 40 2 125 Fm, (Sr-) Irl a. o425'- Wile 422 -135 442 11,11,11,11,11,11,11,11,11 ,3.- Piezo,metef,s insfall ed at Hydro One Clarimiton IfansAxiner station Site MW544 April 0?, 2'015 HY&O Ofie Monitoring Site MW5-14 Page 7 of 18 Pro po�;w* taxi-nile(l '11.3 r,roposefi t-ong--rem, monitoring The Oak Ridges Moraine Groundwater Program has been OPPONLInistic it) establishing higher-qLI31itygroLjiid,Nater monitoring locations in variOLIS hydrogeologic settings within their study area, which encompasses much of south-central Ontario. Most of these locations are situated within the western half of the Oak Ridges Moraine (ORM). The Program's monitoring locations are seen as complimentary to groundwater monitoring being conducted by niunicipalities (associated with munli'CiP31 SLIPPlYNell fields) and ambient groundwater conditions monitored by the Provincial[ Groundwater Monitoring Network (PiGIVIN; conducted by the MOECC and Conservation Authorities). As mentioned previously, this proposal is an attempt to leverage the effort and cost that has already been expended through Hydro One investigations at the site, and establish a high-(JUality, long-term groundwater monitoring location at MW5-14. A high quality, long-terni: groundwater monitoring site it) the proposed geologic setting generally includes the following, some of which has already been accomplished: a) Continuous core of the sediments above bedrock and confiry-nalion of the bedrock rock type. This is USULAY cored using Mud rotary techniques because PO -sized core generally provides the best quality Soil and rock samples and the highest likelihood of drilling to a greater depth-, b) Installations of monitoring wells and nILIffi-leVel sampling ports at various depths wilhin the geologic profile to establish vertical groundwater flow interaction between the various soil and rock UllitS enCOU[Itered. This interaction is analysed utilizing water levels, chemistry and physical teslin,g (e.g. pumping tests). Ideally, at least orae of the monitoring wells should be 2.5" diameter or greater, and installed at or near the bottom of the deepest borehole, to allow for the largest number of geophysical took to be sent down the borehole for geophysical logging-, and c) Access (physical and legal) to the monitoring site in pefpetLAy to collect hydrogeologicat information. At monitoring site MW5-14, Hydro Orre has already facilitated and completed the most costly items outlined in a) and part of b) above. For as relativelyst-nalli furtheroutlay of effort (and funds) it is anticipated that a high-clUality monitoring facility can be established at MW5-14 that will assist the understanding of the regional groundvifater flow system. Information generated from such a facility is also expected to benefit nrona site specific investigations conducted in similar hydrogeologic settings. The proposed further outlay to transform site MW5- 14, (situated on Hydro One property) is described below with ally IleW I'Linding coming from agencies other than Hydro One. 1.4 Next Steps The above work has provided a basic framework for understanding: the geologic profile at this site. Five ground water monitors provide spot measurements of conditions at those inten/als. The drilling however iidentified both thick Continuous units of sirnilar properties, and also considerable lengths of vaTiable, conditions. For example the Newmarket Tilt below MW5-14-D (Figure 3) is a mixture of diarnict, and fine-grained sand lenses, and silt lenses which are characterized by contrasting geologic and hydraulic properties. April 02, 2015 Hydro One monitoriq site M,V%?5-14 range 8 of 18 Pr opot: (xfoded I lydrogeological A -;:;e,;sment, Ook PWged; Moroine, Cloongwri, Ontorio The next step, proposed here, is to complete the existing inf(aStFLICttI1tI- with detailed instrumentation cafmble of tong -term groundwater monitoring anc, I designed to examine these hydrogeAgical nuances. This is detailed in Section 2, below. Specifically, the objectives of the proposed long-term grOUndwater monitoring program are to: 0 HH existing knovoted ge and data gaps; * Comparison of different field methods 41CIUcling grOUndwater monitoring COI)StfUction and exploration methods (e.g, conventional mud rotary coring versus Rotosonic coring); G Understand tirle continuity and integrity of the till deposits (aqUitards) to be applied both locally and regionally; 9 These aquitards are the protective layers for aquifer,-, Utilized by both private and MUIIiCip.1l wall supplies-, 9 Understand the regional COrItiflUity of aquifers for potential future water Supply' WICI # Validation of the Current geological and hydrogeological understanding being applied to municipal ground:witer infrastructure on a regionil basis. April 02, 2015 Hydra Otic rnoniforinq!Me MW5-14 k9e 9 of 18 Proposal: 1_"iefoiled I lydrogeological Ook Ridges Moroji'le, Cloringlon, (Miacto 2. TASKS, METHODOLOGY & REPORTING I -lie proposed tasks for future work at site MWS -14 to transform and complete the existing infrastructure 10a high-quality, long-term groundwater nionitoiing facility inclucles: • Drilling a Rotosonic borehole with associated installation of multiple groundwater sampling ports within that borehole (Infrastructure); and • Provision of access by Hydro One to U of Guelph fYPDT- CAMC staff in perpetuity (Site Access). 2,11 Infrastructure: Rotosonle and modular multi-level systern Complex hyd'rogeologic settings often exhibit large changes in hydraulic properties and three-dimensional groundwater flow patterns over short distances. The problem can be further exacerbated within aquitards (e.g, glacial till) by the presence of fractures andlor sand searns and! the fact that conventional piezorneters can take months to years to provide Useful information, Conventional piezometers also contain casing joints which can leak. fLirtherconmplicatiiigreSL]Its. The Lower Newmarket till is, situated beneath site MW,153-14 and is found throughout much of the ORM study area. This unit controls the flow of groundwater between the shallow grOUnchyater flow systern and the deep groundwater flow system, thereby acting as the protective layer for the deep aquifers used for private and municipal watersupply. The Lower Newmarket till and other geologic Lin its encountered on site are characterized as exhibiting subtle yet important changes in hydraulic properties over short distances. This, type of setting requires more detailed monitoring to fully understand the details of groundwater flow paths. The proposal is for a Rotosonic borehole to be drilled at MV%f5-'14, This drilling method vibrates a drill casing to depth while collecting as continuous core sample. The key characteristic of this drilling inethod is that as drill fluid is not needed for borehole conlrof or as a drill bit coolant- This minimizes the possibility of drill fluid subsUrface contarnination Which can take months to years to remove or naturally dissipate.. modular multi-level system adapted for high resolution monitoring of hydraulic head and ground water quality will be installed within, the borehole. The systern accommodates up to 15 nionitohng intervals wilhin one hole and can be used to monitor overburden andfor bedrock to depths of interest at MW5-114. Detailed vertical monitoring provides important infomiation on hydraulic head and groundwater quality diistribUtiOnS that are missed with fewer monitoring intervals. The monitoring system offers UniqUeadvantages where detailed monitoring in heterogeneous settings is needed to assess and understand ground water flow and possible contarninant migration, Even with the availability of core logs prior to installation of multi-level systems, most of the specific depths at which the highest head differentials OCCUr often cannot be anticipated frorn detailed visual inspection of the core, indicating the essential and Unique role of the liligh-reSOILItiOn head monitoring (Parker et .11., 2006)_ Advantages of the proposed Rotosonic drilling methodand installation of multi-level monitodrig system inCllide: Unified, holistic understanding of the, hydrologic systern including both CKILlitards (e,g. till, silt) and aquifers e.g. sand). The existing conventional monitors are screened in aquifers with the exception of monitor MW5-14Q April 02, 2015 1 iydro One monitoring !;ite MW5-14 Page 10 of 18 Prqo,,;(iF beloi�ed Hydro)�)eological As_se.;smcut, Ookkidqe� Moroine, Ckirimjlon, Onforio • Gornprehensive understanding of grOUndwater hydraulic gradienls 1eSUltrr1g in an improved appreciation of Vertical flow though [tie stratigraphic profile and of the integrity of the till as a protective, barrier for deeper aquifer systerns; • Improved understanding of the, hydraulic properties of the encountered till units which will be useful to the ORM Groundwater Program, These data are not achievable froni conventional borehole monitoring„ • Multi-level sample ports are smaller volume than conventional piezorneter installations thereby allowing for quicker response times%vithin aquitards; and • The Rotosonic drilling method is reported to be fast With Uncontaminated samples (no dfiH 1"Lrd) and no dowrillole sample contamination with the result being that the integrity of soil arid groundwater samples is greatly increase(], One of the research objectives of selecting this location (MW5-14) is that different drilling methods (PQ mud rotary versus Rotoson,ic) can be compared indUdif)g Costs, timing of completion, quality Of samples Obtained and quality of groundwater r-rionitoring installations achieved. Another ancillary benefit is the training of students in advanced hydrogeologic techniques. A drilling contractor will drill the, Rotosonic borehole. The multi-level imnitoring system will be installed in the borehole by the drilling contractor and UoG technicians supervised by Beth Parker and John Cherry, in collaboration with Rick Gerber. It is Understood that the drilling contract Would have to be administered by HydroOne because of I4t6stry of Labour and 3rd party liability issues. The logging of the Rolosonic core Would be done by UoG and McMaster University personnel who logged the core from the borehole to bedrock that was drilled in December 2014. All oil -site work will follow the safety and logistical procedures that vrOre established during the December 2014 drilling program, led by Hydro One's Jeff Cridland. AH potential site visitors from the University of Guelph, McMaster University and CLOCA (Rick Gerber) are covered Linder Worker's Compensation, 2.2 Site Access The, groundwater monitoring infrastructure at WA15-14 consists of 5 conventional 2 inch diameter PVC piezometers. Hydro One plans on monitoring only 4 of these (A -Cf) as part of their EA required monitoring program for the period 20,15-20119. It is assunied that Hydro One plans on clecommissiorri rig all 5 piezometers when their monitoring obligations have been satisfied. Given that MW5- 14 consists of 5 groundwater monitors, all 5 should be actively monitored including 1ir1W5-14E. We (YPDT-CAMC, UofG) require fornial permission to access this site through 2019 to ensure that -,ill 5 monitors are actively monitored if Hydro One is unwilling to do so. We request site access permission to install the groundwater monitoring infrastructure detailed in Section 2.1. The installation of this further grOUndwater monitoring infrastructure gr M Ul.qrade this site to a high -qualify 91-OUndWaler monitoring facility to be utilized for both regional arid local hydrogeologic investigations in the long term, Given the outlay Of funds to install the CLIffent monitoring infrastRicture and Ille proposed Outlay Of funds to Upgrade the facility, it would be a lost opportunity to deconiinission this site after Hydro One is finished their monitoring requirements in 2019. We request pennission to April 02, 2015 1+/dro Oiie monitoring site MW5-14 paye t.1 of 18 Proposal: betoiled Hydrogeological Arse smart. Oot� Ridges Moroine., Clarinfiton, Ontorio access site MW5-14 in perpetuity to confirme collectingvaluable groundwater inforn'untiori as outlined in Section 1.4 dbove. A 'leg legal entity is i weded should any Of this gf Wridwater monitoring infrastructure cease to be, Used at some point in the future and to provide for maintenance of the piezometers in the long-term. Tl -re legal entity is responsible for decornmissioning should this prove to be necessary. Cerilfal Lake Ontario Conservation Authority has agreed to be the legal entity for this proposed long -temp, high-(ILiality groundwater monitoring fa6fity at MW5114. Further details are provided below. 2.3 Reit oiting Stmdure The proposed reporting structure is surnmarized in igum 4. It is anticipated that a streamlined interaction and reporting protocol will be opfinial given the different entities that are involved including the proposal team, local government and Hydro One. Proposed Interaction Structure 11,111 It 11 -+ I ow r wir du , irr- in!" 1111 lr�i lt%MA dL Hydro One (Owner) StaVon 4---, 5ite MW5-14 ,�. . . . . .......... ick "I ..... ........................ ..... ... Central Lake Ontzra`arnCon secvzil icin Atnhoi,&V Legal Entity) r0uniciipaRlo"of flaTington > 6 Parker;J Cherry;F Arriatid )o McMaiter thflveisity . JairnesSmAh Pi erre 4: Roposed interaction and infonnalion1data sharinq struchire. 3.1 Short -Term —Years 1-5 Hydro One is conducting an on-site f1joillitol'ing piogi.rarn for (lie approximate period 20'15- 2019 to satisfy MOEC C requirements. It is pfeferred that the Hydro One monitoring program April 02, 2015 Ilydro One manitorhig _,rte MV" 5-14 Page 12 of 18 Proj,)o,;ok betoiled Asse�;-.;mcnl, Gok PkIges Moroine, (Imington, oratorio includes all 5 piezameters at MW5-14- Until this issue is resolved it is unclear what, if anything, other parties will be asking to complete. It would be prudent for all ) piezorneteis to be monitored for the period 2016-2019- We look forward to further discussion towards resolving this issue. 3.2 Long -Tema Monitoring (after 5 years; >2019) The long-term monitoring goats at MW5-14 will be to continue the monitoring prograni conducted by Hydro One for the period 2015-2019. It is assumed that the ultimate groundwater monitoring infrastructure at M"-14 will include the current 5 groundwater monitors PILIS multi-level monitoring probes installed within a Rotosonic borehole. It is anticipated that transdUCerS with dataloggers. will be installed in select piezometers collecting data at regular intenials (hourly), and that manual measurements (-nionthly) will also be conducted, Groundwater sampling and analysis will be conducted (-annually) along with physical aquifer/acluitard, testing. These data will be shared with the various interested stakeholders, regarding water resources associated with the Oak Ridges Moraine, Information will be disserninated through publication in University theses, scientific journals, public lectures, and talks at conference&,, as well as through tile YPDT-CAMC web site 111 11 Oil 1 1111 Time following lays the groundwork for the Suggested logistics and details. Letters of Reference outlining pertinent details, are included in Appendix B. Subsequent discussions with all parties, particularly Hydro One, will refine these details. I j Legal Entity - CLO,CA has agreed to be legally responsible for the groundwater monitoring infraStFUCtUre at site MW6-,l 4 subsequent to 20-19 for the boreholes that Hydro One must monitor as a condition of the EA. They will do this as well for time proposed detailed multi-level monitoring installation in the Rotosonic borehole immediately upon completion. This also means the arrangement and completion of the deconinlissioning of all boreholes at some point in the future (> 2019) should this beconie necessary; a. It is requested that Hydro Orne transfer decommissioning funds to CLOCA for the existing borehole cluster (5 piezorneters A through E)i at site MW5-14. The anticipated cost is expected to be on the order of $10,000 assuming $2000.00 per piezometer; b. CLOCA will also be responsible for the decommissioning of the additional Rotosonic borehole at sonle time in the future ((his borehole is not Under the EA approval conclitions and the construction costs are not being funded by Hydro One); c. A Memorandurn of Understanding (MOU) will be prepared bFAween CLOCA and Hydro Orte. 2) RotoSotilc Dillfing - Rotosonic drilling and multi-level piezometer installation will be supervised by the University Of Guelph. FUn&ig sources and logistics for this includes-. a. WtnicipaI4 of Clarington.1125,000 -To be transferred to Hydro the to pay for the preferred Rotosonic driller. A quote from Choice Sonic Drilling is included as Appendix A; April 02, 2015 Hydra One monitoring ;its MW 5 -tit Page 13 of 18 Propomfl: Octailed Hydrogeological Ook Pidges Morofite, Clarington, Ontario IX EEA $5,000, to John C[ieny -Thiswill be used by U0fC' , to purchase a Wateitoo System ITILAI-level installation to, be installed within the I�otosonic borehole-, c. John Cherry NSERC - Should Rotosonic, drilling (2a) cost more than 25,000 then an invoice will be sent by Hyclro One to John Cherry to cover the remainder; d- John Cherry NSCLC - Should the purchase of rinilti-level piezonleters, cost more than $5,000 then John Cherry will pay for the rernainder„ e, This task can be, completed it any time Subject to driller availability. Time is not expected to lower drilling costs so, ideally the sooner the better. Also given that gmLindwater trends can take long periods of time to develop (e.g. decades), a longer monitoring data set is preferable; and f, University of Guelph and McMaster University researchers will make regular visits to site to measure Water levels, or take groundwater samples, or conduct hydrogeological testing (Under the SLIPPA-vision of YPDT-CAMC staff), 3) Long-term Monitoring (� 2019)- The key components of this task will be site access from Hydro One which will be Outlined in the MMU with tile legal entity (LCA) and the existence of a decommissioning fUnd as outlined in I above. Other items ilICILICle: a. YPDT-CAMC staff (employees of :LOCA) will make regular (-monthly) visits to the site to measurewater levels, or take groundwater samples, or conduct hydrogeological testing subject to Hydro One schedules and health and safety requirements, - b. University of Guelph and McMaster University researchers will make regular visits to site to measure water levels,, or take grounciviater sai-nples, or conduct hydrogeological testing (Linder the supervision of YPDT-CAMC staff); c. Annual maintenance costs are estimated at $10001year. CLOCA will prepare a capital budget submission for FY 2016 and ongoing to cover these costs. Altematively, the Oak Ridges Moraine Groundwater Program (YPDT-CAMC) program could cover these costs should the partners agree; and & Laboratory analysis (e.g. chemistry, isotopes) will be conducted opportunistically as funding is available, The following provides a summary of the relative events and requests contained within this proposal for Hydro One's consideration-. 1) Hydro One has established a monitoring network for the Clarington Transformer station location in response to MOECC project approval requirements. It is, anticipated that this monitoring program will extend through the period ltd t5 to 20191-1 2), Hydro One conducted deep groundwater exploration tasks it site MVV5-,14 during December 2014 in response to conditions -attached to, their road easement agreement with the Municipality of Claringlon. This explorati,01-1 was conducted in concert with CLOCA, YPDT-CAMC, University of Guelph, McMaster Unjversii� , MUlliCipality of Clarington, and CLC (SLR ConSLIlting) representatives-, 3) Monitoring site MWS- 14 now contains 5 groundwater monitors (piezometers) installed at various depths. It is unclear if Hydro One Will monitor all 15 of these monitors for their monitoring period 2015 to 20,19; April 02, 2015 Hydra One monitaring site MW5-14 Page 94 of 18 Proj)o,;(wJ: Oetrjiled Hydrogeologicni&!;e;-,ment, ook kidge5 Moroine, cloringtool, ontorio ......................... --- - - - ................ . ..... 4) C' iven Hydro One's current groundwater related site (smponclitures, -..it 'MW5--'14 il"NOUld seem prudent to monitor alley piezometers at MW5-14 for the 20 )'a-20'19 monitoring pe6od; 5) Permission is requested to aLignient monitoring capabilities at site MVVE)- 14 by drilling a Rotosonic borehole and installing the associated multi-level: groundwater monitoring system; 6) We hope to work out a 111LALKAY agreeable SOILItiOn to enable monitoring to occur at A 65 nionitors, at MW5-14 Plus the installed nwlti-IP-Vel MOrift0ring! systema 1111FOLIgh the period 2015 to 2019; 7) From a technical perspective (and to better capitalize on the Hydro One expenditure to elate) it would be preferred that Hydro One pernlit the continuation of groundwater monitoring at site MW-'14post-2019. The alternative would be to decommission this location in, 2019 when Hydro One has fulfilled their MOECC monitoring requirements, No additional costs would incur to Hydro One as a result of longer term monitoring; 8) Post -20,19 we request permission to access the groundwater monitoring facilities at site MW -14 in perpetuity with CLOCA acting as the legal entity, and finally 9), No direct cost or funding is requested from Hydro One except for transfer of funds that Would have been, spent decommissioning the five MW5-14 piezometers A-E to CLOCA. These funds will be held by CLOCA for decommissioning at a later date Should this be deemed necessary at some point in the f(AL11-e (>20,19). We thank you for your consideration of this proposal and we look forward to a SUCCeSSfUl collaboration in establishing a high-cluality, long-term groundwater monitoring facility at site MW53-14. The water resource inforrnation generated at this silte is anticipated to benefit both regional and local investigations across south-central'' Ontario. sincerely, Dr. Beth Parker University of Guelph, ,G360 Group Dr. James Smith McMaster University Dr. John Cherry University of Guelph, G360 Group Dr. Richard Gerber Oak Ridges Moraine, Groundwater programs (YPDT-CAMC) 416-737-1650 April 02, 2015 Hydrti One monitoring site MW544 Paqe 15 of 18 Projxj�"';d 000iled Hydrogeological (),ok Ridge,; Moraine, Clorington, Ontado . ..... ......... —, - --- -- ............. .................... . ............. . . . ............ . . . . ............... . . . ....... . ...... ---- . . . . ... . ...... 6. REF'E,REN�CES Cherry, J,A., B. Parker and J. Levison, 2013. Independent Review, Hydrogeological Concerns for the Clairington Transformer Station Class Environmental Assessment Draft Environmental Study Report, Prepared for the Enniskillen Environmental Association, July 31. Hydro One. 2012. Clarington transformer station class environmental assessment draft environmental StUdy report. Report Number: 5901-CLFA-12-11. Environmental Services and Approvals, Hydro One Networks Iric. Toronto, Ontario. Parker, B.L-, J.A. Cherry and B.J. Swanson. A MUlti-level system for high-resOlUtiOn nionitoring in rotasonic boreholes. Ground Water Monitoring and Remeldiation, 26(4), 57- 73, Stantec Consulting Ltd. 20,13. Hydro,geologic & hydrologic, assessment report Claringtoll transfonner station, 1609-601745. Prepared for Hydro One Networks Inc, Stantec Consulting Ltd., Kitchener, Ontario, '102 pp. Stantec Consulting Ltd. 2014, Pre -Station ConstrUCtion Groundwater and Surface Water Baseline Conditions Report, HydroOrre— Clarington TransformerStation, November'18, 82pp. April 02, 2015 Hydro One monitorbig site MW5-14Page 16 of 18 Appendix A: Potosonic Borehoe Quote Choice Sonic Drilkng Ltd. QtLote Ho: 171 72 Main st, Mount Albert CUstorner Name: John Cheery aunt, LOG IMO Client cwbact: Tel: 1347-527-3745 Project NO Conoesjon 7 & 8 choicesonicclitifing co,m Contract Name: ng one um s to app,mmmamy zutu reef, rt wn ae tumect mto a, nrlUlti level piezometer upon Uffs ?maT depth. All BFUs will be drilled usir : technology and with produce a continuous cote sample of 4.5' to depth of hole, A111 wellsviill he to V60E -,pecificatlons, Materials wood tied by client, date front: 101 -Sep -14 Vnlsh (late to: 101-Ceti14 DESCRIPTION MoblDewtob to site U1041 t uny Stiinr WAW17 1.00 RATE 2,5001.00 EXTENDED RATE 2SCUO Perdiem for crew Each 4.00 285.00 1, 140.00 Hourly rale for Sonic R;g, Box truck Hours 40.00 295.00 11.8m,00 Tooling Charge 4" x 6"' Drilling Metre MOO 45.00 2j00,00 8" ovenicle tooling char ,e ( if needed ) Metre 1 0.00 55.00 ag Water deNvery to site with rental of water culms Days 0.00 205,00 0.00 Decommission of Offa. ( grouted to surface) Each 0,00 20,00 0.00 lFlush wa^etl protector or stick LIP W84 of(tteCtGFO Each 0.00 Total , 125,001 , , 0.00 18,'140.00 Hourly drill rite includes oad'ng, moving, drilling, instqVing, testing , developaient and clean tip. All utilities mill [)a cleared by client prior to drill's &,-rival Discreet sampling waterkals, testing equipment and afl water sarnples *11 fle the fesponsjblfity of the client. Water used for drilling can either Ile supplied on site or can delivered for an extra cost Drilt cuttings and waste water caused by drill Y411 be handled by client. Page 1 of I Apri 102,2015 Hydra One monitoring site MW5-14 Page 17 of 18 Appendix 8: Reference letters Vin'A"'ItegII)II 11IMMMLIM1.1 �J(1,1'10RUNIIO Oak I?k fry Moraine Groutidwatey I'Iro -r- (-,/I mc) ..... . .. . �i .......... . Faye Langniaid Manager of Special Projects, Municipality of Clarington Planning Services Department 40, Temperance Street Bowmanville,ON LIC3AG 905-623-3379, ext, 2407 Re: Hydrogeological Assessment of the South Slope of the Oak Ridges Moraine, Clarington, Ontario—proposal to Hydro, One, Hear Ms. Langrnaid,- The Oak Ridges Moraine Groundwater Program was established in 2001 by four municipalities (Peel, York and Durham Regions, City of Toronto) and nine conservation authority partners situated vvithin south-central Ontario across the extent of the Oak Ridges Moraine. Program staff also work closely with the Ontario Geological survey, the Ontario Ministry of the Environment, the Ontario Ministry of Natural Resources, and!, the Geologlical Survey of Canada. Projects with researchers at Canadian Universities are also on-going (e.g. University of Waterloo, Trent University). The goal of this, collaborative effort is to, establish science -based, responsible water resource managernent. The premise of the Program is that Sound technical understanding leads to more effective water resource planning and policy. This is seen as vital in regards to the Oak Ridges Moraine given its, importance in influencing water suipply and ecosystem health within RILIch of south-central Ontario. One of the key components of any, hydrogeologic analysis is the availability of long-term, high quality monitoring information. While much water related inforniation exists across the Oak Ridges Moraine, the quality is quite variable. The presence of state-of-the-art, grolindwater monitoring infrastructure is largely non-existent- The Hydro One Clarington transformer station site contains a large thickness of glacial till deposits that protect both shallow and deep allUder systerns- The proposed monitoring will provide valuable information regarding groundwater flow through these fill deposits that can be applied across much Of south-central Ontario- The lotations, of higher quality monitoring locations are shown on the attached Figure 1. Higher quality sites include the presence of a carefully logged soil core extending from ground surface to, bedrock and the installation of 3 or more rnonitofing wells at various depths. To date, the higher quality monitoring stations shown have been largely installed over narrow geologic structures (e.g. tunnel channels) where the till deposits have been partially or completely eroded. The proposal to Hydro One referenced above seeks to install higft quality groundwater monitoring infrastructure at a location on the Moraine (Claringlon). Monitoring -at the site would generate research -level hydr(xjeological infornialion and knovdedge ultimately leading to a better understanding of aquifer (water supply) vulnerability. This site will fill a large, gap 101 Exchange Avemle, Vauqltan, ON, Canada, L4,1 5R6 www,,oaW1id9vswat,ar. Hydrogeological Assessment of the South Slope of the Oak Ridges Moraine, Clarington, Ontario (Hydro One Transformer Station MWS -14) - proposal relating to the paucity of information relating to how groundwater flows through till deposits associated with the Moraine. We fully support the proposed project as its intent is viewed as significantly enhancing our Program objectives. We have developed significant hydrogeologic expertise related to the flow systems associated with the Oak Ridges Moraine. We expect that we will work closely with the study team to convey our knowledge, particularly in placing the local findings into the regional context that we have developed. Other in-kind contributions are possible, for example one opportunity may include collecting samples fronn the monitoring infrastructure and having them analysed as part of our on-going isotope study being conducted with researchers from the University of Waterloo_ We look forward to developing a successful collaboration with Hydro One as outlined in the proposal. We also look forward to working with world-class researchers in enhancing our understanding of the hydrogeology of the Oak Ridges Moraine. Finally, we fully welcorne the long -needed establishment of state -of -the -art -monitoring facilities along the Oak Ridges Moraine. Sincerely, Steve Holysh, P.Geo. Hydrogeologist and Co -Manager Oak Ridges Moraine Hydrogeology Program (YPDT-CAMC) sholysh a@trca.on.ca; 4'16-661-6600 x5588 Richard Gerber, Ph.D., P.Geo. Hydrogeologist and Co -Manager Oak Ridges Moraine Hydrogeology Program (YPDT-CAMC) rgerber a@trca.on_ca; 416-661-6600 x5580 March 30, 2015 ORM Groundwater Program (YP[)T-CAMC) Page 2 of 3 I-Aydiro'R eolosem gical AssmenS t ol" ifqe outh S,Icl)e of Oak the Plidges Awaivie, ' Clarii"on, Chvtarlo (Hydry Orm. Transfornmr Slation MWVia- 14 - jwoposM U ,, , , NI •of N roto 6 ., 4.,m I.o ol c fwkiwi (cI G6 bcundjiv4 rx)C0 C10,10.1 IJIM O rVU10 ""w Ii jr,,Ici Figure I. Higher quality monitofing loccitions in the, Oak Rkkges Moraine, study area. Higher quality locations include the presence, of a carefully logged core to bedrock along with the installation of 3 or mor p monitoring wells at variable depths. Marrh 30, 2015 )AM t(mindweitier- Privqrnrrii (Yd T-CAAAC) h"up 3 Of 3 Attachment 2 to Municipality of Clarington Report PSD -053-16 June 22, 2016 Attention: Mr. Mayor and Council Members Municipality of Clarington Council Services 40 Temperance Street Bowmanville, ON L1 C 3A6 Attention: Faye Langmaid RE: Proposed modifications to approved Rotosonic hole location and $25,000 funding The University of Guelph (UofG) and McMaster University are appreciative of Clarington Council's $25,000 commitment and the work that has occurred by all parties involved towards the advancement of a Rotosonic hole and installation of a Multi-level System (MLS). The drilling has not been able to proceed on a schedule that will allow the graduate students who are depending on data from the hole and from the multilevel system to complete their Masters theses in the time allotted to them by the University. The July 5 start date drilling schedule meets these needs. Although there are still ongoing attempts to get drilling approved for the Hydro One land at the deep core hole site, the prospects for full approval by July 5 are very poor. However, G360 is proposing an alternate drill site on private property appropriately located for the purposes of the scientific study and consistent with the Clarington-approved funding in order to expedite the completion of the MLS. This alternative site arrangement will enable the schedules arranged with the drilling contractor to be met and it will ensure that the team of scientific collaborations can proceed with no deficiencies so that the financial investment by Clarington can give the best possible value. An agreement is being established between G360 and a landowner for access to the MLS for a period of five years with G360 owning the costs of well decommissioning when this is needed. We hope that CLOCA will see this monitoring as valuable to them and that CLOCA will want to take the MLS on as part of their long term monitoring network. This plan will allow G360 to convey data to interested parties in an accelerated manner and create a reasonable and effective timellne for the graduate students working on this project. It will also allow Clarington to have full access to the hole/MLS in their pursuit to inform and protect their citizens. We will welcome Dr. Rick Gerber to be a collaborator on the drilling of the hole and the multilevel system installation, just as would be the case if the hole were to be drilled on Hydro One property as originally planned. We will also welcome the participation of Mr. Steve Usher during the drilling and MLS installation. With this slight shift in collaborative efforts because of the new location of the hole, and with a focus on this new location from G360, McMaster University, the Municipality of Clarington, and the EEA, it is expected that the advancement of the Rotosonic hole and installation of the MLS will occur in July of 2016. Drilling of the Rotosonic hole and installation the MLS on private land, with ownership by G360 for the near future will best facilitate the scientific goals of this project. The drilling at the rotosonic site will be done to install a multilevel monitoring system with many monitor intervals (16 ports). Each monitoring internal is like an Individual monitoring well. So in essence, this location will have sixteen wells, each at a different depth, The particular MLS, to be installed in a rotosonic hole to a maximum depth of 300 feet, is the new G360 MLS that we believe will in the future have great value at this site and at many other sites on the Moraine and far beyond. This MLS project has substantial cost associated with it, including the student research stipends, travel to and from the site, purchase of the MLS and the sand and bentonite for installation, the drilling contractor cost, purchase of pressure transducers and recoding units for monitoring in the MLS, water analysis cost for samples from the 16 ports on the MLS (inorganics, isotopes, dissolved organic carbon and more). The total cost of this project through to completion of the two Masters theses exceeds 150K. To enable this project to proceed we have rounded up funds from a few different sources including: - G360 - McMaster - Geological Survey of Canada - the EEA The Geological Survey of Canada (GSC) is a collaborator on the project because the MLS is an innovative endeavour and because the site location is of particular interest to the GSC geologists. GSC geologists have much experience and expertise concerning the Moraine. The 25K that has been planned to come from Clarington is a key component of the overall budget: we will send to you soon the details of the MLS design so that Rick Gerber and Steve Usher can have input before the drilling begins. All of the components of the MLS have been ordered but there is flexibility in what is to be put in the ground by the fact of the modular design of the MLS and that we have some extra component pieces. Yours sincerely, Dr. John Cherry, FRSC, PEng. Distinguished Emeritus Professor, University of Waterloo and G360 Centre for Applied Groundwater Research, University of Guelph Dr. Beth Parker, Professor and NSERC Industrial Research Chair, and Director, G360, Centre for Applied Groundwater Research, University of Guelph Municipality of Clarington Council Meeting Minutes Item 4 Resolution #C-136-15 Moved by Councillor Neal, seconded by Councillor Cooke That Report PSD -024-15 be received; Attachment 3 to Report PSD -053-16 April 27, 2015 That Council Resolution # C-172-14 (Attachment 3) granting G360 Group access to Townline Road for the purpose of a deep borehole and providing a grant of $25,000 to the University of Guelph be rescinded; That the Municipality of Clarington provide, up to $25,000 to fund the joint proposal of Central Lake Ontario Conservation Authority, University of Guelph and McMaster University (G360 Group) for their proposal "Hydrogeologlcal Assessment of the South Slope of the Oak Ridges Moraine" dated April 2, 2015 (Attachment 1); That the project be funded with a transfer from the 2013 Donations Account to the Consulting Reserve; That Hydro One be requested to provide site access for the additional rotosonic borehole and long term monitoring activities as outlined in the proposal In Attachment 1 to Report PSD -024-15; That Steve Usher be requested to prepare a written report to the Enniskillen Environmental Association based on his presentation of April 27, 2015; and That all interested parties listed in Report PSD -024-15 and any delegations be advised of Council's decision, Al TORMENT #—.. T ra From: S.J. Duggan [11],��gg. r7 J@LtncLtiq§t REffliff, Sent: June -30-°16 4:21 PIVI To: Langmaid, Faye <flanq,(pgi Cc: Neal, Joe <JlNeal�clari.....' n !t>; Woo, Willie Cooke, ... . . Steven <SCool�eoL)cl-caii-iti�gtoq,n,et>; Hooper, Ron <rhooper clarington,net>, Traill, Corinna <C-1 La larington.net>; Partner, Wendy <Partner clarinqton.net>; John �J Ic WW I i Cherry <cherrvii s 360-qroup.orq>; Douglas < >; Sally Hillis Clint Cole Subject: Re: Proposal for Rotosonic Borehole and Multilevel Installation W M 111147,41111 I am em:ailing to provide some additional information about the proposed drilling operation related to the Hydro One property, At this time, the site agreements requested by Faye Langmiaid on June 28th (e.g, with property owners, farmers, City of Oshawa, Clarington, Hydro One, etc.) will not be i,n place for a July 4/5 start date for drilling. The research contract department at UofG has indicated that it may take many months to complete these agreements and have them: signed by the various parties involved. As such, I have informed Our driller that we will not be moving forward with the July 4/5 start date. His next available time slot is in the late summer / early fall. This time may coincide with the date that the Hydro One site becomes available for our use, However, it is not G360's wish to completely abandon the private property site or the Townline Rd. locations. John Cherry has expressed interest in continuing to pursue these locations just in case the timing of receiving access to the Hydro One property does not work Out for the students to complete their theses within the allotted time. We would Bike to have a backup plan with an agreement in place for an alternative drilling location that hopefully council would agree to in the case that delays, are encountered with the Hydro One site, Sincerely, Sydney Duggan Sydney Duggan, B.Sc, School of Geography & Earth Sciences McMaster University M.Sc. Candidate