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Home My WebLink About03/21/2016 Clariiwwju Council Agenda Date: March 21 , 2016 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario low I A = Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at cfleming(a.clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may be video recorded. Copies of Reports are available at www.clarington.net Cladngton Council Agenda Date: March 21, 2016 Time: 7:00 PM Place: Council Chambers 1 Call to Order 2 Moment of Reflection 3 Disclosure of Pecuniary Interest 4 Announcements 5 Adoption of Minutes of Previous Meeting(s) 5.1 Minutes of a regular meeting of Council February 29, 2016 5-1 6 Presentations Participant Recognition - Priority Green Clarington Green Demonstration Project 7 Delegations There are no Delegations listed as of the time of publication. 8 Communications — Receive for Information There are no Communications to be received for information as of the time of publication. 9 Communications — Direction 9.1 Candace Chard, Volunteer Coordinator—Autism Ontario — Durham Region - 9-1 Request for Flag Raising (Motion to approve raising of Autism Awareness Flag on April 4, 2016) Page 1 Clariogton Council Agenda Date: March 21, 2016 Time: 7:00 PM Place: Council Chambers 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Minutes of the Clarington Museums Board dated February 10, 2016 10-1 10.1.2 Minutes of the Newcastle Memorial Arena Management Board dated 10-10 February 9, 2016 10.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee 10-13 dated March 8, 2016 10.1.4 Minutes of the Clarington Accessibility Advisory Committee dated February 3 10-17 and March 2, 2016 10.1.5 Minutes of the Agricultural Advisory Committee of Clarington dated 10-23 March 10, 2016 10.2 General Government Committee Reports of March 7 and March 18, 2016 10-27 (March 18 Report to be distributed under separate cover) 10.3 Planning & Development Committee Report of March 14, 2016 10-30 11 Staff Reports 12 Business Arising from Procedural Notice of Motion 13 Unfinished Business 13.1 Addendum to Report PSD-021-16 - An application by Tien Tao Sheng Xiu Temple to rezone a former public elementary school property to a place of worship (Referred to Council by the Planning & Development Committee on March 14, 2016) (To be distributed under separate cover) Page 2 Clariogton Council Agenda Date: March 21, 2016 Time: 7:00 PM Place: Council Chambers 14 By-laws 14.1 2016-031 Being a By-law to authorize an agreement between the Corporation of the Municipality of Clarington and the Regional Municipality of Durham to continue delegating the responsibility for administration and enforcement of the Building Code Act and the Ontario Building Code in respect to sewage systems (Item 4 of the General Government Committee Report) 14.2 2016-032 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Averton Group) (Item 1 of the Planning & Development Committee Report) 14.3 2016-033 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Dr. Linda Carter) (Item 2 of the Planning & Development Committee Report) 14.4 2016-034 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Tien Tao Sheng Xiu Temple) (Item 1 of Unfinished Business) 14.5 2016-035 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (2265719 Ontario Inc.) (Approved by Council on May 12, 2014) 15 Procedural Notices of Motion 16 Other Business 17 Confirming By-Law 18 Adjournment Page 3 i i Council Clarftwn j Minutes February 29, 2016 Minutes of a regular meeting of Council held on February 29, 2016, at 7:00 PM, in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo Staff Present: F. Wu, A. Allison, T. Cannella, J. Caruana, D. Crome, F. Horvath, M. Marano, N. Taylor, G. Weir, A. Greentree, C. Fleming 1 Call to Order Mayor Foster called the meeting to order at 7:00 PM. 2 Moment of Reflection Councillor Woo led the meeting in a moment of reflection. 3 Disclosures of Pecuniary. Interest Councillor Neal indicated that he would be declaring a pecuniary interest with respect to Item 11 of the General Government Committee Report. Councillor Cooke indicated that he would be declaring a pecuniary interest with respect to Item 11 of the General Government Committee Report. 4 Announcements Members of Council announced upcoming community events and matters of community interest. 5 Adoption of Minutes of Previous Meeting Resolution #C-051-16 Moved by Councillor Traill, seconded by Councillor Partner That the minutes of a regular meeting of Council February 8, 2016, be approved. Carried - 1 - 5-1 i Council Clarington Minutes February 29, 2016 6 Presentations 6.1 Roger Anderson, Regional Chair, Regional Municipality of Durham —Annual Address Roger Anderson, Regional Chair, Regional Municipality of Durham, addressed Council to update Members of Council and citizens on 2015 Regional activities and to present a synopsis of 2016 Regional initiatives. Mr. Anderson stated that 2015 was a very busy year with many positive events including the Pan Am Games, the Highland.Games, the Durham Festival, the opening of the first phase of the Clarington Police Complex, the opening of the new Fairview Lodge, and the opening of the DurhamNork Energy Centre, which is now operating at full capacity. He noted the Region participated in a number of studies and commented on Provincial Policy reviews, participated in the Canadian Nuclear Safety Commission (CNSC) hearings on relicensing of the Darlington Nuclear Generating Station and consulted with the public on a Transportation Master Plan. Mr. Anderson stated the Region's new Strategic Plan was approved by Council in December and will guide the annual budget and business planning process for 2015 to 2019. Mr. Anderson stated maintaining infrastructure was a priority in 2015 with approximately $3 million expended for road rehabilitation projects in Clarington. Mr. Anderson indicated the 2016 Regional budget includes-expenditures in the range of $1.3 billion including $77.3 million proposed for roads, $48.9 million for the water supply system and $139.3 million for the sanitary sewerage system. He noted the overall regional tax increase is 1.65% amounting to approximately $40 for the average household on the Regional portion of the property tax bill. Mr. Anderson highlighted 2016 initiatives'including improved transit services with new sections of dedicated bus rapid transit (BTR) lanes and bike lanes, construction of the eastern bus maintenance and storage facility, and lobbying Metrolinx to bring GO Regional Express Rail across Highway 401 at Thornton Road in keeping with the approved EA for GO Rail east extension to Bowmanville. Mr. Anderson stated the final report on the review of Regional Council composition is expected in March, a study is being proposed to identify roads that could be transferred to or from the Region and the area municipalities, a water and wastewater master plan process will be launched to support the next development charges review and gather data to guide climate change adaption, and the region will seek input from the public and stakeholders to develop an age-friendly community strategy. Mr. Anderson advised Regional staff continue to support growth of local business and to reach out internationally. Mr. Anderson summarized by stating that the Region regularly contacts Ministers, MPs and MPPs to outline the need for, and great potential of, investment in Durham. Mr. Anderson responded to questions from Members of Council. - 2 - 5-2 i I Council Minutes Clarbgton February 29, 2016 � i Resolution #C-052-16 Moved by Councillor Neal, seconded by Councillor Hooper That the presentation of Roger Anderson, Chair, Regional Municipality of Durham, be received with thanks. Carried i 7 Delegations There were no delegations scheduled for this meeting. 8 Communications — Receive for Information There were no Communications to be received for information. 9 Communications — Direction 9.1 Linda Laliberte, Chair, Ganaraska Forest.Centre Conservation Dinner and Giselle Hatton, Administration Liaison, Ontario Federation of Anglers & Hunters — Joint Request for Sponsorship of 27th Annual OFAH/Ganaraska Forest Centre Conservation Dinner in the amount of$5,000 Resolution #C-053-1.6 Moved by Councillor Woo, seconded by Councillor Partner That the request from Linda Laliberte, Chair, Ganaraska Forest Centre Conservation Dinner and Giselle Hatton, Administration Liaison, Ontario Federation of Anglers & Hunters, with respect to a Joint Request for Sponsorship of 27th Annual OFAH/Ganaraska Forest Centre Conservation Dinner in the amount of $5,000, be referred for consideration during discussion of Item 11 of the General Government Committee Report. Carried i - 3 - 5-3 i Council Minutes Clarington February 29, 2016 I 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Minutes of the Clarington Heritage Committee dated February 17, 2016 Resolution #C-054-16 Moved by Councillor Cooke, seconded by Councillor Hooper That 10.1.1 Minutes of the Clarington Heritage Committee dated February 17, 2016 be received for information. Carried 10.2 General Government Committee Report of February 16, 2016 Resolution #C-055-16 Moved by Councillor Neal, seconded by Councillor Hooper That the recommendations contained in the General Government Committee Report of February 16, 2016 be approved, on consent, with the exception of items #10), 10, and 11. Carried Item 10) — Report CLD-010-16 - Integrity Commissioner Resolution #C-056-16 Moved by Councillor Neal, seconded by Councillor Traill That the Municipality of Clarington advise the Region of Durham that it would like to participate in an RFP seeking proposals for the services of an Integrity Commissioner; and That an Integrity Commissioner be appointed. Withdrawn later in the meeting Resolution #C-057-16 Moved by Councillor Partner, seconded by Councillor Cooke, That Council recess for five minutes. Carried ' I The meeting reconvened at 8:23 PM. - 4 - 5-4 Council Clarington Minutes February 29, 2016 The foregoing Resolution #C-056-16 was subsequently withdrawn. Resolution #C-058-16 Moved by Councillor Neal, seconded by Councillor Traill That Report CLD-010-16 be received; That Council approve the appointment of an Integrity Commissioner who shall be responsible for performing, in an independent manner, the functions assigned by the municipality with respect to, (a) the application of the code of conduct for members of council and the code of conduct for members of local boards or of either of them; and (b) the application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of members of council and of local boards or of either of them. That the Region of Durham be advised that Clad ngton supports the concept of a Regional Integrity Commissioner acting as Clarington's Integrity Commissioner on a "fee for service" basis; That any costs that may be incurred in 2016 be funded through the unclassified administration section, with appropriate budget amounts established in future years based on the usage of the Integrity Commissioner as experience is developed; That Staff report back on proposed amendments to Clarington's Code of Conduct specifically to include: the appointment of an Integrity Commissioner for the Municipality of Clarington; local boards; to add a "no reprisals or obstruction" section; and to provide for sanctions; That Staff continue to work with the Region of Durham, as deemed appropriate, in the RFP process.to ensure that Clarington's needs are included in the Regional RFP; That Staff report back at the conclusion of the RFP process; and I - 5 - 5-5 i Council Clarjwwn, Minutes February 29, 2016 That all interested parties listed in Report CLD-010-16', and any delegations, be advised of Council's decision. Carried on the following recorded vote: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal V Councillor Partner V Councillor Traill d Councillor Woo V Councillor Cooke V Councillor Hooper V Mayor Foster V - Item 10 - Canada 150 Fund Program Application Resolution #C-059-16 Moved by Councillor Neal, seconded by Councillor Cooke That Report CSD-004-16 be received; That staff be authorized to complete an application to the Canada 150 Fund Program for programs and initiatives in Clarington to recognize and celebrate Canada's 150th anniversary of Confederation; and That staff be authorized to apply as a partner with community organizations that may be interested in applying for funding through the Canada 150 Fund for separate initiatives where services can be provided in kind at no direct cost to the Municipality. Carried Item 11 - Sponsorship Requests from Bethesda House, Bowmanville Hospital Foundation, Clarington Green Gaels Junior B Lacrosse Club, Big Brothers Big Sisters of Clarington, Community Living Oshawa, Rotary Club of Courtice, Ganaraska Forest Centre and Ontario Federation of Anglers & Hunters Resolution #C-060-16 Moved by Councillor Cooke, seconded by Councillor Hooper That Report CSD-005-16 be received; I That Council consider the sponsorship requests submitted by Bethesda House, Bowmanville Hospital Foundation, Clarington Green Gaels Junior B Lacrosse Club, Big Brothers Big Sisters of Clarington, Community Living Oshawa, Rotary Club of Courtice; and Ganaraska Forest Centre Conservation Dinner/Ontario Federation of Anglers & Hunters; and - 6 - 5-6 Council Minutes Clarftwil February 29, 2016 That all interested parties listed in Report CSD-005-16 and any delegations be advised of Council's decision. Carried Councillor Neal declared a pecuniary interest with respect to the Rotary Club of Courtice referenced in Report CSD-005-16 as he is a Member of the Club and left the Council Chambers during discussion and voting on this matter. Councillor Cooke declared a pecuniary interest with respect to the Rotary Club of Courtice referenced in Report CSD-005-16 as he is a Member of the Club and left the Council Chambers during discussion and voting on this matter. Resolution #C-061-16 Moved by Councillor Hooper, seconded.by Councillor Woo That the sponsorship request for the Rotary Club of Courtice, in the amount of $500.00, be approved. Carried Councillor Cooke and Councillor Neal returned to meeting. Resolution #C-062-16 Moved by Councillor Traill, seconded by Councillor Woo That the sponsorship request for Bethesda House, in the amount of$500.00, be approved. Carried Resolution #C-063-16 Moved by Councillor Partner, seconded by Councillor Neal That sponsorship for the 1 st Annual Fashion Show for the Bowmanville Hospital Foundation, in the amount of$200.00, be approved. Lost later in the meeting (See following motions) i I - 7 - 5-7 Council Clairington Minutes February 29, 2016 Resolution #C-064-16 Moved by Councillor Neal, seconded by Councillor Cooke That the foregoing Resolution #C-063-16 be amended to add: "That sponsorship for the Harvest Ball for the Bowmanv_ ille Hospital Foundation, in the amount of$1,000.00, be approved." Lost The foregoing Resolution #C-063-16 was then put to a vote and lost. Resolution #C-065-16 Moved by Councillor Hooper, seconded by Councillor Partner That sponsorship for the Bowmanville Hospital Foundation, in the amount of$2,000, be approved and applied as follows: • Tee Off Fore Health Golf Tournament - $1,000.00 (Gold Club) • 1st Annual Fashion Show- $200.00 • Harvest Ball - $800.00 Carried Resolution #C-066-16 Moved by Councillor Neal, seconded by Councillor Cooke That the sponsorship request for Clarington Green Gaels Junior B Lacrosse Club, in the amount of$500.00, be approved; That the sponsorship request for Big Brothers Big Sisters of Clarington, in the amount of $500.00, be approved; and That the sponsorship request for Community Living Oshawa/Clarington, in the amount of$500.00, be approved. Carried Resolution #C-067-16 Moved by Councillor Partner, seconded by Councillor Woo That the joint sponsorship request from the Ganaraska Forest Centre Conservation Dinner and Ontario Federation of Anglers & Hunters for the 27th Annual OFAH/Ganaraska Forest Centre Conservation Dinner, in the amount of$500.00, be approved. Carried - 8 - 5-8 Council Clarington Minutes February 29, 2016 10.3 Planning & Development Committee Report of February 22, 2016 i Resolution #C-068-16 Moved by Councillor Woo, seconded by Councillor Traill That the recommendations contained in the Planning & Development Committee Report of February 22, 2016 be approved, on consent, with the exception of Item #2. Carried Item 2 - A Rezoning Application by 1891211 Ontario Limited to Permit Three Six- Storey Apartment Buildings Containing 414 Dwelling Units Resolution #C-069-16 Moved by Councillor Traill, seconded by Councillor Woo That Report PSD-017-16 be received; That the proposed application to amend Zoning By-law 84-63 submitted by 1891211 Ontario Limited continue to be processed including the preparation of a subsequent report; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-017-16 and Council's decision; and That all interested parties listed in Report PSD-017-16 and any delegations be advised of Council's decision. Carried 11 Staff Reports There were no Staff Reports considered under this Section of the Agenda. 12 Business Arising from Procedural Notice of Motion There was no Business Arising from Procedural Notice of Motion introduced under this Section of the Agenda. I - 9 - 5-9 Council Minutes Clarington February 29, 2016 13 Unfinished Business 13.1 Report LGL-001-16 — Orono Business Improvement Area By-law Resolution #C-070-16 Moved by Councillor Partner, seconded by Councillor Woo That Report LGL-001-16 - Orono Business Improvement Area By-law be lifted from the table. Carried Resolution #C-071-16 Moved by Councillor Partner, seconded by Councillor Woo That Report LGL-001-16 be received; That the by-law attached to Report LGL-001-16 be passed with the following amendments: That Section 12 be amended to provide that the Board shall be composed of a total of 5 directors, 4 of whom to be selected by a vote of the BIA membership; That Staff report back to Council prior to June 2017 regarding the operations of the Orono BIA; and That all members of the Orono BIA be notified of Council's decision. Withdrawn later in the meeting (See following motions) Resolution #C-072-16 Moved by Councillor Partner, seconded by Councillor Woo That Council recess for five minutes. Carried The meeting reconvened at 9:11 PM. The foregoing Resolution #C-071-16 was subsequently withdrawn. _ 10 - 5-10 i Council Clarington Minutes February 29, 2016 i Resolution #C-073-16 Moved by Councillor Partner, seconded by Councillor Woo That Report LGL-001-16 be received; I That the by-law attached to Report LGL-001-16 be passed with the following amendments: That Section 12 be amended to provide that the Board shall be composed of a total of 5 directors, 4 of whom to be selected by a vote of the BIA membership; That Section 22 be deleted and all subsequent sections renumbered; That the following words be added to Section 23 (renumbered to 22): "provided that at least 6 meetings shall be held each calendar year"; That Quorum in section 25 (renumbered to 24) be reduced to three directors; That Staff report back to Council prior to June 2017 regarding the operations of the Orono BIA; and That all members of the Orono BIA be notified of Council's decision. Carried 14 By-laws Resolution #C-074-16 Moved by Councillor Hooper, seconded by Councillor Neal That leave be granted to introduce By-laws 2016-020 to 2016-029 14.1 2016-020 Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 4 of the General Government Committee Report) 14.2 2016-021• Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 5 of the General Government Committee Report) - 11 - I 5-11 i Council Clarington Minutes February 29, 2016 14.3 2016-022 Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 6 of the General Government Committee Report) 14.4 2016-023 Being a By-law to establish certain lands as public highways in the Municipality of Clarington, to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington, and to name them (Item 7 of the General Government Committee Report) 14.5 2016-024 Being a By-law to amend By-law 2011-036, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors (Item 8 of the General Government Committee Report) 14.6 2016-025 Being a By-law to exempt a certain portion of Registered Plan 40M-2553 from Part Lot Control (1494339 Ontario Ltd.) 14.7 2016-026 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (1494339 Ontario Limited) (Approved by Council on November 23, 3015) 14.8 2016-027 Being a By-law to exempt a certain portion of Registered Plan 40M-2526 from Part Lot Control (H & H Properties Inc.) 14.9 2016-028 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington [Lanarose Properties Ltd. (The Kaitlin Group)] (Item 3 of the Planning & Development Committee Report) 14.10 2016-029 Being a by-law respecting the Business Improvement Area of Orono (Unfinished Business); and That the said by-laws be approved. Carried 15 Procedural Notices of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. 16 Other Business There was no Other Business introduced under this Section of the Agenda. i - 12 - 5-12 Council Clarington Minutes February 29, 2016 17 Confirming By-Law Resolution #C-075-16 Moved by Councillor Hooper, seconded by Councillor Neal That leave be granted to introduce By-law 2016-030, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 29th day of February 2016; and That the said by-law be approved. Carried 18, Adjournment Resolution #C-076716 Moved by Councillor Partner, seconded by Councillor Trail[ That the meeting adjourn at 9:15 PM. Carried Mayor Municipal Clerk I - 13 - I 5-13 .,1 .. I Chambers, !Michelle From: Volunteer Coordinator,Autism Ontario - Durham Region <autismdurham.volunteer@gmail.com> Sent: March-08-16 10:18 PM To: Clerks Department Outside Subject: April 4-WAAD Hello June, On behalf of Autism Ontario- Durham Region, I would like to request the Mayor and/or Council attend a flag raising ceremony at Clarington Town Hall on April 4th in recognition of World Autism Awareness Day (WAAD). We are hoping to coordinate a time'at approximately 1 pm if possible. Please let me know if the Mayor or Council are available and if you require any additional information. .Kind regards, Candace -' ®ISTi�IB l'1C� Candace Chard _ �y Volunteer Coordinator REVIEWED BY ( ° Autism Ontario -Durham Region original To: o File Council Direction a GG Direction ❑PD Direction WWW.autlSrnOTltaT10.CO1Tl�durham gCouncil-Information U GG information a PD information Copy 6: ayor 4 Members of a Ward Councillors Council a.CAO 0Clerks 13Communications U Community acorporate a Emergency Services Services Services o Engineering a Finance o Legal Services Services o0perati6ns aPlanning Services a Other: Municipal Clerk's File • I Cl-1 i t Claruagton museum To illuminate Clarington and its heritage through lasting and meaningful experiences with artifacts, exhibitions and programmes that inspires future.generations and enlivens our community BOARD MEETING February 10,2016 Sarah Jane Williams Heritage Centre 62 Temperance Street Bowmanville, Ontario Present: B. Seto M. Adams (ED) O. Casimiro M. Morawetz K. Warren S. Elhajjeh S. Cooke S. Laing S. Middleton Regrets: W. Woo T. Thompson J. Sturdy 1. Call to Order: M. Adams (Executive Director) called the meeting to order at 7:04 p.m. 2. Adoption of Agenda: Moved by: K. Warren Seconded by: S. Elhajjeh THAT: the agenda be adopted as presented. MOTION CARRIED 3. Disclosure of Interests: No interests were disclosed. '10=1 i 4. Correspondence: i No correspondence was-brought forward. 5.-Announcements: M. Adams, Executive Director (ED), announced that there will be a formal reception to recognize the donation from Marion Farr who passed away in 2002. It will be held Fri. Feb. 19, 2016 from 2 until 3:30 p.m. at.the Sarah Jane Williams Heritage Centre. Speeches will commence at 2:15 and Marion Farr's family, the Richards, will be in attendance. Board members are encouraged to attend. The generous donation was approximately $71,000. 6: Election of Officers M. Adams, Executive Director (ED), declared all positions open. ED called for nominations for Chairperson. Moved by: S. Laing Seconded by: O. Casimiro That: nominations for chairperson be closed with one name brought forward. ED congratulated B. Seto as Chairperson ED called for nominations for Vice Chairperson. Moved by: S. Cooke Seconded by: S. Elhajjph That: nominations for vice chairperson be closed with one name brought forward. ED declared T. Thompson as Vice Chairperson ED called for nominations for Finance Chairperson. Moved by: S. Cooke Seconded by: S. Laing That: nominations for finance chairperson be closed with one name brought forward. ED declared O. Casimiro as Finance Chairperson .. i i 10-2 i ED called for nominations for Collections Chairperson. Moved by: -M. Morawetz Seconded by: K. Warren That: nominations for collections chairperson be closed with one name brought forward. ED declared S. Laing as Collections Chairperson ED called for nominations for Membership Chairperson. Moved by: O. Casimiro Seconded by: S. Cooke That: nominations for collections chairperson be closed with one name brought forward. ED declared S. Elhajjeh as Membership Chairperson ED called for nominations for Property Chairperson. Moved by: S. Laing Seconded by: K. Warren That: nominations for property,chairperson be closed with two names brought forward. K. Warren declined to stand. ED declared S. Middleton as-Property Chairperson Moved by: M. Morawetz Seconded by: S. Laing That: all nominations be closed, new slate of officers be accepted, and ballots.be destroyed. MOTIONS CARRIED. Chairperson B. Seto took the remainder of the meeting. 7. Approval of Minutes: Note — January meeting was cancelled due to lack of quorum. Moved by: K. Warren Seconded by: S. Elhajjeh 10--3 THAT: the Board meeting of December 9, 2015 minutes be approved as submitted. MOTION CARRIED S. Business Arising from Minutes: O. Casimiro asked-"if the plan to provide the first year of museum membership for free to new board members had been accomplished. M. Adams stated that all new board members had received their membership prior to the start of the meeting. 9. Executive Director's Report: M. Adams, Executive Director (ED), reviewed the report noting that 20,16 will build on the progress made in 2015 and be another year of transition. Overall visitor numbers doubled in 2015 compared to 2014 largely due to more engaging programming and greater focus on outreach programs. Fundraising/sponsorship and marketing will be high priorities this year. Community Museum Operating Grant (CMOG) requirements for this year requires a focus on long term exhibit planning and exhibit budgeting. Of note, volunteer hours are being captured more accurately and are reflected in reporting. Numbers also include garden volunteers. Visitor numbers continue to improve and community engagement efforts are key to those successes which are expected expand to include outreach projects like extension of our Sports Exhibit to municipal recreation centres with new display cases. Plus involvement in Ribs and Brews with a Racing theme. The War exhibit is going to continue with dedicated display space in the new dedicated display space.on*'the lower floor of Sarah Jane Williams Heritage Centre. There are many local heroes to continue to recognize. The board/meeting room will function as a children's program area with related activities featuring "friendly" heroes. Work is being done on policy updates and will include a proposed Travel and Expense Policy. O. Casimiro reminded all that the bylaws and current policies are often contradictory and so new policies need to work within the bylaws which supersede the policies. 10-4 Bowmanville Rotarians have made a significant donation of$2,500 to the museum after a presentation there by M. Adams. M. Adams also made a presentation to the Bowmanville Men's Canadian Club that was well received. The 2016 event calendar is full of exciting and well planned events. The year kicked off with a very successful "Night at the Museum" on Jan. 22 to celebrate Robbie Burns. 54 attended and Kings Court Catering provided the food service. The second will be held March 24'to kick off the Avro Arrow exhibit which opens March 23rd. The March Break camp is being organized and promoted. Bill Calver became a Life Time Member of the museum making the total now three. CMOG rated the museum's grant at 15115 for.the 2015 application, which was excellent news and will impact funding positively. OPG has increased their support'of the education program by $1,000 for 2016 and St Marys has been approached to continue their support of the museums. M.Adams will attend the March 18' Council meeting to present the Municipal Grant application for 2016. Board members are encouraged to attend. The Marketing and Outreach Plan continues to evolve around programming and events,.With the year already listed in tourism and community.calendars. Heather Ridge is our new Curator and has just returned from parental leave. Exhibit Planning and Coordination is one of her main focuses. Dennis Jeffrey in into the position of Education Coordinator, and Paul Bobier continues as the Events, Marketing and Development Specialist in a 3 month contract. Irene Locke has taken-on the role of interim bookkeeper working with Quickbooks and the new Chart of Accounts implemented during the past year when the municipality staff managed the books. The board would like to thank council and municipal staff for their support'during this transition and their guidance moving the museum into a better process for managing finances. A permanent hire for a new Bookkeeper is the next step in that process. M. Adams has applied to Young Canada Works for four students for this summer; 2 for archives and 2 for education programs. Moved by: S. Cooke Seconded by: K. Warren THAT: the Executive Director's report be accepted as submitted. MOTION CARRIED 10. Committee Reports: r 10-5 i a) Executive Committee Report-The Executive of O. Casimiro, S. Laing, B. Seto (Regrets: S. Elhajjeh) along with M. Adams met on Feb 1St, 2016. . Minutes are attached with a recommendation for the board to approve and implement an updated Travel & Expense Policy reflecting the use of personal vehicles setting a reasonable allowance for cover of expenses referencing CRA recommendations. M. Adams will develop a procedure for the documentation of expenses and pre-approval of cash advances limited to emergency"use only. Moved by: S. Elhajjeh Seconded by: K. Warren THAT: the Executive Committee report minutes and recommendations be accepted as presented. MOTION CARRIED. b) Finance Report- O: Casimiro circulated the recent Finance Report and asked the board to acknowledge it stating that any report regarding the information would be tabled until after the Finance Committee has had the opportunity to meet. A date for that meeting will be set with the agenda to review the yearend report and make recommendations back to the board at the March meeting. O. Casimiro asked that the minutes reflect our appreciation to the municipal. staff for the work done on our behalf. Moved by: K. Warren Seconded by: S. Laing THAT: the board accepts the Financial report as circulated, anticipating further discussion and recommendations at the March board meeting. MOTION CARRIED c) Collections.Report- Committee members S. Laing and T. Thompson met with M. Adams and H. Ridge to review collections and prepare the report. They will meet again in one month with the new committee set at this meeting to review processes and discuss items to be considered for assessioning. O. Casimiro asked for further information on the appraisal of the Charles Bowman painting. The appraisal was done by Stephen McCanse Canadian Art with the recoininendation not to do image restoration work as it is in great "aged" condition and it could diminish its value. Presently it.is in excellent condition for its age and history. It was valued at $20,000. Moved by: K. Warren Seconded by: O. Casimiro THAT: the Collections Report be accepted as submitted. i 10-6 MOTION CARRIED d) Membership Report—M. Adams noted there are 82 members including now three lifetime members. New volunteers are coming forward working in genealogy and collection management and have been a real asset to the museum. The new chair and committee will report in future. O. Casimiro asked the board to consider a free one year membership for volunteers as well. It was decided to refer this item to the membership committee along with other strategies like reduced membership fees for certain contributors, implications for OMA & CMA memberships, and a review of the membership process. e) Property Report— O. Casimiro noted there had been no meeting recently but could report that Health and Safety inspections have been done by the municipality at all three locations and recommendations will be forthcoming. Capital expenses will be discussed at the first Property Committee meeting. f) Heritage Committee Report—no report at this time.. 11. New Business: Committee members were determined by those present as follows: Executive Committee: B. Seto, T. Thompson, O. Casimiro, S. Laing, S. Elhajjeh, S. Middleton. Finance Committee: O. Casimiro (Chair), S. Cooke, K. Warren, B. Seto Collections Committee: S. Laing (Chair), T. Thompson, B. Seto Membership Committee: S. Elhajjeh (Chair), K. Warren, B. Seto Property Committee: S. Middleton (Chair), S. Elhajjeh, W. Woo, B. Seto It should be noted that these appointments were determined with some input from J. Sturdy. W. Woo and T. Thompson who were not able to attend, and will be confirmed at the next board meeting.- Moved eeting:Moved by: S. Laing Seconded by: S. Cooke i I 10-7 j i THAT: M. Morawetz continue as Secretary on behalf of the board for 2016. MOTION CARRIED. j 12. Date and Place of Next Board Meeting The next meeting will be held Wednesday March 9, 2016 at 7 p.m. Location to be determined. Recommendation at Dec. meeting was to hold the February meeting at Robert McLaughlin Gallery after a tour of the facility. Still under consideration after the January meeting was cancelled with tasks realigned. 13. Adjournment: S. Laing moved-the meeting be adjourned at 8:50 p.m. Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on 'Chair., Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives 10-8 i Executive Committee Meeting Date: Monday, 1 February 2016 Present: O. Casimiro, S. Laing, B. Seto. Regrets: S. Elhajjeh Staff. M. Adams. The Executive Committee met to discuss information provided by Catherine Carr,Manager of Internal Audit, Finance, Municipality of Clarington regarding Museum VISA and Expense. The Committee discussed the need for updated policy and procedures. With 2015 as a year of transition, the Museums are better positioned to make informed decisions to assist in the understanding of organizational capacity. It was agreed that M. Adams would update the Travel and Expense policy and procedures to reflect the CRA.recommendation and present update for Board approval at the next Board Meeting,February 10, 2016. M. Adams was requested to research and present information for board approval on organizational capacity of use of vehicles. Although,the intent of using a personal vehicle for operation purposes and directly related to facility monitoring at Clarke Museum which is a requirement set by Museum Standards, it is recommended the Board implement a policy to reflect the use of personal vehicles and set a reasonable allowance for cover expenses. It was agreed that M. Adams reimburse the Museums for minor auto repair and snow tires in'the amount of$1,486.45. It was agreed that M. Adams would develop a procedure for documentation of expenses and the requirement of receipts for reimbursement and that pre-approved cash advances on VISA continue limited to emergency use only. M. Adams was commended for his progress in community engagement and development of new relations. I 10-9 • I Newcastle Memorial Arena Management Board Munkipality of C'larington Minutes'of Meeting — February 9t", 2016 (Not yet approved by Committee) In Attendance-Gord Lee, Chair Gord Blaker, Vice Chair Carol Little, Sue White, Councillor Partner, Gary Oliver, Arena Manager, Bryan Wiltshire. Regrets—Jay Summers, Regional Councillor Woo Absent—Shea-Lea Latchford 1. Call to Order—7:05 P.M. The meeting was opened with a motion to amend the minutes of the November 10th, 2015 meeting—Motion# 16-004 was proposed:To correct the attendance recorded in the above noted minutes to include Councillor Partner, who was in attendance, but recorded as absent. Moved by: Councillor Partner Seconded by: Sue White CARRIED 2. Adoption of Minutes—Motion# 16-005 was proposed:THAT: The minutes of the January 12th, 2016 meeting are accepted as presented Moved by: Gord Blaker Seconded by: Gary Oliver CARRIED 3. Arena Manager's Report- Further follow-up and advice from Cimco Refrigeration to Bryan suggested that we do not delay the stabilization of the Brine and Glycol levels in. our refrigeration system. This project was initially planned to be attended to during our summer shutdown. However; on the advice of the experts the following motion was I proposed: Motion # 16-006: THAT: Bryan contact Cimco and arrange for the correction and stabilization of the refrigerants in our system to be attended to ASAP. 10-10 (2) l Moved by: Gary Oliver Seconded by: Carol Little CARRIED Following up on our meetings with both the NVMHA and the CGHL of January 151h and January 22nd, respectively, Bryan put together a proposed ice allocation schedule for the fall, 2016 season. It reflected the changes we would be able to make based on the willingness of both user groups. The critical needs of additional week-day prime-time ice and a lesser amount of week-end ice by the NVMHA was the objective.Through our special meetings with both user groups the board was able to free-up two (2) hours of ice time on Thursday evenings for NVMHA. But, it would come at the expense of their organization giving up some of their Sunday ice time. Not exactly what they had in mind, -as it was Saturday ice they were trying to exchange. However, the CGHL, at this point are unable to take on more Saturday ice. The board requested the chair write to Peter Hazelton of the NVMHA with these probable changes and request a reply to go forward. Follow-up to this matter will be tabled for our March meeting. Further: Bryan also discussed the hockey playoff schedule, elimination of teams and the general slow-down of visitors and snack bar sales. Further discussion by members questioned our plans for Family Day at the arena and Public Skating. Sue White suggested our arena lacked a Social Media presence and we should concentrate ori getting a better message out to the public. Particularly,through the Clarington Calendar and our own Web-Site activity. Councillor Partner took us through the Social Media tools available through the municipality. Follow-up will continue. 4. Financial Report—Currently working on our 2016 budget forecast, discussions took place on ice rental rates for the fall of 2016 and on through the winter of 2017. Increases in energy costs, propane and most supplies to the arena necessitated an increase in ice and floor rental fees. It was suggested a 2-4% increase should be implemented for'September, 2016 and a summer floor rental rate go into effect for this spring. The.chair offered to make proposed changes to our current rates and bring a completed budget forecast to our March meeting for acceptance. Sue White offered to 10-11 Follow-up with the municipality to acquire their ice rental rates now in effect.January, 2016 revenue was on par with the previous January. Accounts Receivables were at $62,000.00 with 75% being current. A revision of our one time rental invoice needed updating and up-front payment s for casual users be enforced. Bryan was advised to pay closer attention this area of the business to save us chasing these small receivables. He will prepare a revised invoice for the March, 2016 meeting. 5. New Business Discussions took place regarding the snack bar sales. It was suggested gravy be considered to serve with our French Fries. Gary, Bryan and Gord arranged to meet the following Tuesday morning to test and set up the gravy process for the snack bar staff. Sue White also advised that Pouting was the most popular snack treat at the local ski club and she would seek out information on the serving process and pricing. Gary advised: A number of the girls in the snack bar were not wearing the hoodies we provided and requested Bryan follow-up with them. Minimal snow clearance was required so far this winter and nothing had to be removed from the parking lot,to date. Snow clearing was well under budget for this season. 6. Next Meeting -TuesdayMarch 8, 2016— 7:00 P.M 7. Adjournment—Motion # 16- 007 was proposed: Motion to adjourn Moved by: Councillor Partner Seconded by: Gord Blaker CARRIED 10-12 0 i i I Draft minutes—Not vet approved by Committee NOTES OF MEETING OF SAMUEL WILMOT,NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD TUESDAY MARCH 8, 2016 7:00 PM Present: Patrick Bothwell Leo Blindenbach Kate Potter Paul Davidson Melanie McArthur Councillor Corinna Traill ti Jim Cleland Regrets: Taullie Thompson Suzanne Land Brian Reid James Hodge Dyan Amirault 1. AGENDA MOVED: by Patrick Bothwell SECONDED by Jim Cleland THAT: the agenda for March 8, 2016,be accepted CARRIED 2. MINUTES OF PREVIOUS MEETI.NG Approval of Minutes MOVED: by Paul Davidson SECONDED by Melanie McArthur THAT: the minutes of December 8, 2015 be approved. CARRIED 10-13 i SwNA March 2016 Minutes 2 4 3. ITEMS/UPDATES- Great Canadian Shoreline Cleanup I Councillor Traill introduced Jenni McNish a Hampton resident that is interested in registering the SWNA for the Great Canadian Shoreline Cleanup. This is a Canada wide event that encourages citizens to clean up the shorelines of lakes and rivers around the country. The SWNA has participated in this event in the past and is fully supportive of participating again. Leo Blindenbach described his experience with the event and offered to be the committee liaison with Jenni for this year's Great Canadian Shoreline Cleanup. The committee discussed the best timing for the event and determined a September date would be the most beneficial since the SWNA is already a site for Pitch-In cleanup at the end of April. Jenni McNish will register for the event and confirm the date with Councillor Traill and Leo Blindenbach. Toronto Street Trunk Sewer project In 2016 the Region of Durham will implement phase one of a project to install a new trunk sewer to their sewage treatment plan. The first phase of the pr 01 ect will extend from the Waterfront Trail on Toronto Street down to the sewage treatment plant. The road in that stretch will be closed to traffic during construction. Phase two in 2017 will extend north from the Waterfront Trail to the 401. Access to the SWNA Toronto Street parking lot during the two year construction period will be via Port of Newcastle and Lakebreeze Drive. 2016 Trail Construction Project Peter Windolf presented the latest plans showing the proposed trail alignment and bridge crossing location for the new woodland trail that will connect the Waterfront Trail to the existing trail along the north side of the sewage treatment plant. The construction drawings are now complete and we are waiting for approval from the GRCA prior to tendering the project for summer construction. The committee discussed the options for trail surface. The trail will connect at the north end with a limestone trail and at the south end with an asphalt trail. The committee determined that an asphalt surface would be preferred if the'budget will allow for it. The asphalt surface would require less maintenance, especially since the trail has inclines leading into the valley, and an asphalt surface is more suitable for.a wider variety of users such as strollers, bicycles, wheelchairs, and in-line skates. Special Events in 2016 I GRCA Biologist Ken Towle has confirmed his availability to lead a walk this summer to identify and educate the public about invasive plants. The event would highlight the ecological damage and the toxic effects of some invasive plants found at the SWNA. The 10-14 i I SWNA March 20161-1inutes 3 date will be confirmed with Ken so that we can begin to advertise it through Clarington's social media platforms. Brian Reid has been in contact with noted wildlife photographer Bill Bickle about presenting some of his photographs at a November 2016 or January 2017 indoor event. Although the event would not be specifically about the SWNA, it would help promote the area by highlighting some of the flora and fauna that could be found at the SWNA. The committee discussed the timing and venue for the event. Melanie noted that Sunday afternoon events are often well attended. The committee agreed that a Sunday afternoon in November would be desirable. Possible locations could include the Newcastle Library or the meeting room at the Newcastle Recreation complex. Peter Windolf will investigate the availability of both venues. Brian will be asked to contact Bill Bickle to confirm a date. Bench Donation Offer A resident has offered to donate a custom made wood bench for installation at the SWNA in memory of a friend. A photo of the bench was distributed to the committee. It consisted of two large wooden planks for the seat and backrest. Leo talked about his experience with custom made wood benches while in the golf course industry. They often deteriorate quickly regardless of how often and how many coats of varathane are applied. The consensus of the committee was that the bench would not be appropriate for the SWNA especially since it is a memorial bench and there would be an expectation that it be well maintained. The potential donor will be contacted and thanked for her offer. 4. OTHER BUSINESS Patrick forwarded a photo of the decaying wood deck on the north viewing platform. Operations will be notified of the concern. Paul discussed the Regional Trails Committee initiative called Canada Walks 150. It is intended to celebrate Canada's sesquicentennial in 2017. The idea is still in concept stage but the plan is to encourage residents of all municipalities in the Region to walk 150km on local trails. Municipal staff has already met with the Regional planner who coordinates the Trails Committee. Clarington intends to participate and is waiting for more information from the Regional Trails Committee. 5. MOTION TO ADJOURN MOVED: by Leo Blindenbach SECONDED by Melanie McArthur . THAT: the meeting be adjourned. CARRIED Adjournment 8:15 PM Next Meeting: Tuesday April 12, 7:OOPM in lA 10-15 j S'vl?'NA March 2016 Minutes 4 Notes prepared by: P.Windolf 10-16 i Clarington Accessibility Advisory Committee February 3, 2016, 6:00 P.M. Meeting Room 1A i Present: Andr6 O'Bumsawin Tim Van Leeuwen Jacquie Watchorn —6:25pm Maureen Reed Sally Barrie Also Present: Jeannette Whynot—Accessibility Coordinator Peter Windolf— Manager, Park Development— until 6:50pm Paul Wirch — Planner Regrets: Councillor Partner Shea-Lea Latchford John Sturdy 1. Adoption of Minutes Adoption of Minutes was deferred until quorum was reached. Moved by Maureen Reed seconded by Sally Barrie That the minutes of the meeting of December 2, 2015 be approved. CARRIED 2. Presentation Park Development Presentation Peter Windolf, Manager of Park Development gave a presentation to the Committee. The presentation focused on recent projects that have been completed and how he is improving accessibility through these projects. Committee members asked questions about recreational trails which lead to a subsequent discussion on the steps taken to improve access in certain areas. Mr. Windolf also presented to the Committee three products that improve beach access for people with disabilities. Each material was reviewed and the Committee was advised that one of the options presented to them would be purchased and installed at two Clarington beaches this year. The Committee was asked how far the beach access mat should extend. Committee members 10-17 i Clarington Accessibility -.2 - February 3, 2016 Advisory Committee mutually agreed it should extend as close to the water's edge as possible. The Accessibility Coordinator advised the Committee that providing over-the- sand access to the beach/water is one example of how Clarington is exceeding its requirements under the Accessibility for Ontarians with Disabilities Act (AODA). Moved by Maureen Reed seconded by Jacquie Watchorn That the presentation be received for information CARRIED 3. Business Arising From Minutes (a) Feedback submitted on the proposed changes to the Customer Service (CS) Standard The Committee was advised that on Friday January 29th the Government of Ontario released a draft regulation of their proposed changes. The Accessibility .Coordinator advised the Committee that she will analyse all of the proposed changes and present them to the Committee at a later meeting. (b) Freedom of Information (FOI) Request The Accessibility Coordinator advised the Committee that their FOI request is still in progress and that the government is in the process of receiving any 3rd party objections to.the information requested. The Committee was further advised that they will be provided more information as it becomes available. 4. New Business (a) Election of Chair The Committee was advised that in accordance with their Terms of Reference, a new Committee Chair must be elected at the first meeting of the year. The Accessibility Coordinator advised the Committee to defer this item until all members are present and their Terms of Reference have been updated. Moved by Sally Barrie seconded by Maureen Reed, That the election of Chair and Vice-Chair-be deferred. I CARRIED 10-18 Clarington Accessibility - 3 - February 3, 2016 Advisory Committee (b) Newcastle Shoppers Drug Mart Accessibility The Accessibility Coordinator opened the discussion by advising the Committee that Councillor Partner requested that this item be placed on the agenda because many Newcastle residents have concerns over the accessibility of the Newcastle Shoppers Drug Mart. Of primary concern is the location.of the parking lot in relation to the store entrance. A secondary concern is the use of the accessible on-street parking space located in front of the store. Newcastle resident, Jacquie Watchorn advised the Committee that community members are dissatisfied with the level of accessibility at this Shoppers Drug Mart. Citing the location of the parking lot and the number of accessible off-street parking as the major causes for concern, it was recommended that the store install a second entrance at the back giving direct access to the parking lot. The Committee was told that the distance from the parking lot to the store entrance is too far for people with disabilities, seniors and mothers with strollers. Furthermore, the Committee was advised that people are driving to the Bowmanville Shoppers Drug Mart because it's more accessible even though it is further away. Paul Wirch, Planner, addressed the Committee.to provide some additional background on how the Newcastle Shoppers Drug Mart came to be and what occurred in the planning process. Mr. Wirch advised the Committee that the previous Accessibility Advisory Committee was given the opportunity to comment on the site plans and that their feedback was largely incorporated at the time. The Committee did not make mention of the location of the front entrance in relation to the parking lot. Mr. Wirch advised the Committee that the design of this store fits in with the Official Plan for Newcastle. A discussion between Committee members, the Accessibility Coordinator and Mr. Wirch ensued. Problems and concerns continued to be identified and possible solutions were discussed at length. Due to time constraints the following motion was brought forward, Moved by Sally Barrie seconded by Maureen Reed" That the discussion and decision of how to proceed on addressing the concerns of the Newcastle Shoppers Drug Mart be deferred until the March 2, 2016 meeting. CARRIED i 10-19 Clarington Accessibility .- 4 - February 3, 2016 Advisory Committee i (c) Correspondence Deferred to March 2, 2016 meeting (d) Certified for Access Deferred to March 2, 2016 meeting. 5. Regional Update Nc�update. 6. Other Business N/A 7. Date of Next Meeting Wednesday March 2nd, 2016 at 6:00 PM. . S. Adjournment Moved by Maureen Reed seconded by Andre O'Bumsawin That the meeting adjourn. CARRIED The meeting adjourned at 7:40p.m. Chair Secretary 10-20 i Clarington Accessibility Advisory Committee March 2, 2016, 6:00 P.M. Meeting Room 1A Present: Councillor Partner Shea-Lea Latchford Jacquie Watchorn Maureen Reed Also Present: Jeannette Whynot —Accessibility Coordinator Regrets: Andre O'Bumsawin Tim Van Leeuwen Sally Barrie John-Sturdy There being no quorum present, no official business was able to be conducted. 1. Adoption of Minutes To.be considered at the next meeting. 2. Presentation No presentations. 3. Business Arising From Minutes (a) Newcastle Shoppers Drug Mart Accessibility The Committee members present'discussed the concerns raised about the accessibility of Newcastle Shoppers Drug mart. There being no quorum present, no decisions were made on how to proceed as a Committee. (b) Freedom of Information (FOI) Request The Accessibility Coordinator advised the Committee that she.just recently received a copy of the most recent contract between ServiceOntario Bowmanville and the Government of Ontario. The Committee was advised that an update will be provided at a later date once the Accessibility Coordinator has had an opportunity to review the document. (c) AAC Terms of Reference The Accessibility Coordinator provided the Committee with a draft copy of the updated Terms of Reference. Background on why the Terms of Reference 10-21 Clarington Accessibility - 2 - March 2, 2016 r Advisory Committee required and update was given. The Committee reviewed each section of the document and provided their feedback to the Accessibility Coordinator. There being no quorum present, the AAC's Terms of Reference will be added to next month's agenda for Committee approval. 4. New Business (a) Correspondence (b) Certified for Access Committee members were provided information on the.Government of Ontario's Certified for Access initiative. Members were advised that the project is moving quickly but there is an opportunity to participate online if they are interested in doing so. 5. Regional Update Shea-Lea Latchford advised the Committee that she will be attending a regional AAC Chair's meeting on March 15th. She will.report back to the Committee at the next meeting. On behalf of Sally Barrie, the Accessibility Coordinator advised the Committee that the regional AAC meeting and awards ceremony is tentatively booked for September 20th. Similar to last year, the Committee will have the opportunity to nominate a Clarington business/individual for an accessibility Award. 6. Other Business N/A 7. Date of Next Meeting Wednesday April 6, 2016 at 6:00 PM. 8. Adjournment The meeting ended at 7:30pm i i Chair Secretary 10-22 i Agricultural Advisory Committee of Clarington Meeting Thursday, March 10th, 2016 Members Present: Elgin Greenham Brenda Metcalf . Les Caswell Mary Ann Found Tom Barrie Eric Bowman Ted Watson John Cartwright Jenni Knox Henry Zekveld Regrets Councillor Partner Don Rickard Guests: Nancy Rutherford and Stacey Jibb, Durham Planning and Economic Development Staff: Faye Langmaid, Planning Services Brenda welcomed all to the meeting, with introductions. Adoption of Agenda 016-06 Moved by Eric Bowman, seconded by Tom Barrie "That the Agenda for March 90th, 2016 be adopted" Carried Approval of Minutes 016-07 Moved by Les Caswell, seconded by Ted Watson "That the minutes of the February 11th, 2016 meeting be approved" Carried Durham Agriculture Strategy Nancy provided an overview of the Strategy and the Actions taken to date (mid-way point of strategy). Nancy provided detail on the accomplishments to date and responded to questions during her presentation. There are some items that the committee raised that could assist farmers and agriculture or ag-related remain more viable in Durham. Suggestions involved better communication between what Economic Development is doing and the Ag Advisory Committee of Clarington; understanding any potential development for the anaerobic digester to be a co-op that could take restaurant compost and flower shop compost (is some of this a potential feedstock for I I 10-23 livestock?); excess heat from EFW to greenhouses requires the piping to be in place and should not be on services land but rather agricultural land in close proximity; is there a role for Ag community and Durham Region to play in DLab for value-added products such as cidery; role of Region in combating invasive species as part of the climate change portfolio; support from Region on remnant parcels along 407 remaining in agricultural production ratherthan becoming natural heritage compensation lands; and broad band for rural areas. Committee to be kept updated on the Region's initiatives, and also for Economic Development to include profiles of dairy, egg, crop farms, the commodity groups beyond the Durham Farm Fresh membership as they are a major portion of the economy. Over the next couple of weeks committee members where encouraged to provide feedback directly to Nancy for inclusion in her monitoring plan and next steps. Business Arising from Minutes Submission to EBR posting: Neonicotinoids are a systemic pesticide applied on the seed. However, they are being overused in areas where they are not needed and as a systemic they are being spread throughout the pollination chain. Regulations were put in place in 2015 which affect the crops being planted in 2016; however, some of the recommendations preceded the recommendations from the national PMRA study and now are being viewed as too restrictive and not following decision based science. The committee has provided letters on previous works and resubmitted to this EBR posting. 4-Plan Review— The mapping for soybean and corn yields show the area between Bowmanville and Newcastle as some of the highest in all of Ontario. Brenda sent a letter with the mapping to Council, MPP, Minister of Agriculture and Minister of municipal Affairs and Housing and Minister of Natural Resources and Forestry so that they are aware of the high agricultural value of the land. Two letters of response have been received which Brenda read out to the committee. Staff have submitted comments on the Surplus Farm Dwelling Severance Policies; Durham Region staff is continuing.to work on this issue and will report to Planning Committee. Correspondence, etc, Information from the Ontario Fire Marshall about barn fires and disposal of dead stock. Premier's Award for Agri-Food Innovation Excellence, applications are due April 15, 2016 http://www.omafra..qov.on.ca/english/premier award/ If any Clarington producers are applying the Committee can provide a letter of support. Poundkeeper Applications is open, committee has been asked opinion on the callout rate for the poundkeeper and whether it needs to consider costs for more than one person involvement. Agricultural Advisory Committee of Clarington March 10th, 2016 10-24 016-00 Moved by Tom Barrie, seconded by John Cartwright "That the Municipality evaluate the fee paid to the poundkeeper for any given callout, as it is abnormally low considering that at least two people are required to corral any animals and transport them, in addition, the daily storage fee should be evaluated to reflect the actual cost of housing animals" Carried Liaison Reports Durham Agriculture Advisory Committee — Last meeting cancelled due to weather. Durham Region Federation of Agriculture—Farm Connections, April 5, 6,7 at Vipond Arena, open house for public is April 6th evening. Very successful high school program will be at J. Clark Richardson in Ajax on March 9th, would have like to see more involvement from teachers. Greenbelt Foundation'funding for local food literacy has been received. Celebrate Agriculture Gala is scheduled for October 27th at Royal Ashburn. Clarington Board of Trade - Agriculture Summit is March 22, the speakers have been corifirmed, already have 45 attending, space is limited to about 90. CBOT looking at holding a discussion with agricultural community on "something that is missing" that would add value to Clarington for the agricultural community. Today was the CBOT Regional Chair luncheon where the Regional Chair provided his update, he mentioned expansion at Algoma, development of Pickering Airport and Seaton lands. Annual General Meeting is April 28th, Donald's term as president will be over and Lawson Gay will be next president. New Business "did you know" - at each meeting that-committee members will select an item to circulate to their colleagues (agriculture community contacts) to help spread the word. For this meeting Faye will circulate the Agriculture Summit speaker.info and also upcoming lecture by Dr. Rene van Acker for Northumberland Learning Connection. UOIT—Agricultural Certificate has 8 participants. The course is very interesting and has provided.good networking opportunities. Anticipated that it will expand in future years. Stacey Jibb and Henry Zekveld participated in the course and found it very useful from a leadership perspective, the ties to agriculture could be strengthened. Agricultural Advisory Committee of Clarington March 10th, 2016 10-25 Trees for Rural Roads— Reminder to submit applications by March 31. The application is available on the website at http://www.clarington.net/en/live-here/trees.asp (bottom of the page). 407 Expropriations —for lands that have been expropriated, the tax implications when the remnant parcels are left in the owners hands and are now separate parcels is that the farming rate (20%) does not apply until the use is re-established with MPAC and may require a tax hearing. This is time consuming and also costly for the farmer. Itis not something that was known in advance and came as quite a shock on the tax bill. Have others experienced or had this happen? Blue Dot— Faye clarified for the group that the Blue Dot resolution that was circulated in the E-update has been approved by Council but was tailored to Clarington to reflect the priorities of the strategic plan and Official Plan. Future Agendas Blackbird (407 contractor) and MTO.have been invited to the May meeting. Erin O'Toole looking to attend a future meeting. John Cartwright will work on inviting a speaker on genetics to either June or July meeting. Faye to request tour of the Police Building and meeting with Police on bio-security, livestock issues, etc. John Cartwright moved to Adjourn Next Meeting, April 14 th, 7:30 p.m. Room 1 C at Municipal Administrative Office Kim Rudd, new MP (for Ward 4 area of Clarington) is looking to attend April 14th. Carolyn Puterbough, OMAFRA and Sheila Hall will attend the April meeting about the Economic Database they have access to. I Agricultural Advisory Committee of Clarington March 10'h, 2016 10-26 ® General Government Committee Report to Council .Report to Council Meeting of March 21 , 2016 Subject: General Government Committee Meeting of Monday, March 7, 2016 Recommendations: 1. Receive for Information (a) 8.1 Minutes of the Central Lake Conservation Authority dated February 23, 2016 (b) 8.2 Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham — DurhamNork Energy From Waste Project (c) OPD-004-16 2015 Winter Budget Report (d) FND-003716 Financial Update as at December 31', 2015 2. Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, Regarding Clean Water — Healthy Land Financial Assistance Program That the delegation of Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, regarding the Clean Water— Healthy Land Financial Assistance Program, be received with thanks. 3. Don Mitchell, Chair, Central Lake Ontario Conservation Authority — Control of Invasive Species: Phragmites Australis in Ontario That the Communication Item 8.3 from Don Mitchell, Chair, Central Lake Conservation Authority— Control of Invasive Species: Phragmites Australis in Ontario, be endorsed by the Municipality of Clarington. Page 1 10-27 Claftwn General Government Committee Report to Council 4. Execution of Agreement with the Region of Durham Health Department to Delegate Responsibility for Administration and Enforcement in Respect to Sewage Systems That Report EGD-015-16 be received; That the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the Municipality of'Clarington, an agreement with the Regional Municipality of Durham, allowing for the ongoing administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage systems; That the by-law attached to Report EGD-015-16, be forwarded to Council; and That a copy of Report EGD-015-16, Council's resolution, and the by-law be forwarded to the Regional Municipality of Durham. 5. Bowmanville Gateway Feature That Report EGD-016-16 be received; and That Council approve the revised location for the Bowmanville gateway feature. 6. Main Street, Orono Sidewalk That Report EGD-017-16 be received; That the Engineering Department continue the detailed design for new sidewalk on the west side of Main St. from the north limit of the existing sidewalk at Mill St., north approximately 360 m-to tie-in with the existing sidewalk, and from the north limit of the existing sidewalk.to Millson Hill Dr; That construction of the sidewalk be included for consideration as a budget item in a future Capital Budget that coincides with the Region of Durham's budget approval for this reconstruction project; and That all interested parties listed in Report EGD-017-16 be advised of Council's decision. 7. Verbal Report from Frank Wu, Chief Administrative Officer, Regarding a Succession Plan for Management Staff That the verbal report from Frank Wu, Chief Administrative Officer, regarding a Succession Plan for Management Staff, be received with thanks. Page 2 10-28 Oarftion General. Government Committee Report to Council 8. Birds of Prey That Staff be directed to prepare a report, for the June 20, 2016 General Government Committee meeting, as to whether birds of prey should be allowed in the municipality. 9. Pedestrian Safety at Vincent Massey School That Staff be directed to provide a report regarding the following, with respect to pedestrian safety at Vincent Massey Public School: • A stop sign at St. George Street and Church Street • Lengthening the crossing light at the pedestrian cross walk at King Street and St. George Street • A crossing guard at King Street and St. George Street • Vincent Massey Public School being designated a Municipal Safety Zone, with increased fines. Page 3 10-29 Ckh"on Planning & Development Committee Report to Council Report to Council Meeting of March 21 , 2016 Subject: Planning & Development Committee Meeting of Monday, March 14, 2016 Recommendations: 1. Applications by Averton Homes (Bowmanville Inc.) to Develop 207 Residential Units in Apple Blossom Neighbourhood, Bowmanville That Report PSD-022-16 be received; That the application for an amendment to a Draft Approved Plan of Subdivision and amendment to Zoning By-law 84-63, submitted by Averton Homes (Bowmanville Inc.) to permit a total of 57 residential units on the north side of Elephant Hill Drive continue to be processed and that a subsequent report be prepared; That the application for amendment to Draft Approved Plan of Subdivision submitted by Averton Homes (Bowmanville Inc.) for 150 residential units on the south side of Elephant Hill Drive be supported subject to conditions as contained in Attachment 2 of Report PSD-022-16; That the Zoning By-law Amendment application submitted by Averton Homes (Bowmanville Inc.) be approved as contained in Attachment 3 of Report PSD-022-16; That once all conditions contained in Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-022-16 and Council's decision; and That all interested parties listed in Report PSD-022-16 and any delegations be advised of Council's decision. Page 1 i 10-30 CjarhWn Planning & Development Committee Report to Council 2. An Application by Dr. Linda Carter to Permit Commercial Uses, Including a Veterinary Clinic That Report PSD-023-16 be received; That Amendment 106 to the Clarington Official Plan be approved in response to an application submitted by Dr. Linda Carter, to permit commercial uses within an existing building, as contained in Attachment 1 to Report PSD-023-16; That the Zoning By-law Amendment be approved in response to an application, submitted by Dr. Linda Carter, to permit commercial uses within an existing building, as contained in Attachment 2 to Report PSD-023-16; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-023-16 and Council's decision; and That all interested parties listed in Report PSD-023-16 and any delegations be advised of Council's decision. 3. Priority Green Clarington Green Demonstration Project Outcomes That Report PSD-024-16 be received; That Council thank Brookfield Residential, Halminen Homes and Jeffery Homes, and the six participating families for their participation and partnership throughout the Green Demonstration Project; and That all interested parties listed in Report PSD-024-16 and any delegations be advised of Council's decision. 4. Request by Kirk Kemp to Use "Douglas Kemp" and "Sandy Rutherford" as Street Names in the Northglen East Subdivision That Report PSD-025-16 be received; That Resolution PD-074-15 be rescinded; That Communication Item 1-10 from Kirk Kemp on the December 9, 2015 Planning and Development Committee agenda be received; and That the name Douglas Kemp be added to the Reserved Street Names to be used in plan of subdivision S-C-2007-0005. For Council Meeting of March 21, 2016 Page 2 10-31 Glarittg1ort � �, i% 2, i ,iia If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: March 18, 2016 Subject: Council Meeting Agenda — March 21, 2016 — Update File: C05.Council Please be advised of the following updates to the Council Agenda: 9 Communications — Direction (Removal) 9.1 Candace Chard, Volunteer Coordinator — Autism Ontario — Durham Region — Request for Flag Raising Please be advised that the flag -raising request from Autism Ontario was previously approved by Council on February 29, 2016. Therefore, Item 9-1 should be removed from the Agenda. I apologize for this oversight. 13 Unfinished Business 13.1 Attached please find Addendum to Report PSD -021-16 —An application by Tien Tac, Sheng Xiu Temple to rezone a former public elementary school property to a place, of worship (As listed on the Agenda) (Attachment #1) 14 By-laws 14.2 2016-032 — Attached please find a memorandum dated March 18, 2016, from David Crome, Director of Planning Services advising of changes to By-law 2016-032 and attaching a revised By-law. (Item 1 of the Planning & Development Committee Report) (Attachment #2) Attached for Members of Council is the Final Consolidated Agenda, (Attachment #3) Anne Greentro Municipal Clerk CLERK'S DEPARTMENT MEMO CAGIcf F. Wu, Chief Administrative Officer Department Heads PAGE 2 N,C�od 011 Unfinished Business 13.1 ATTAWIIENT # TO Planning Services If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report Toi: 444t_44UP Addendum to Report Numbe F I He Numbe]r: Council March 21, 2016 ZBA2016-0001 Resolution Number: By-law Number: Report Subject: An application by Tien Tao Sheng Xiu Temple to rezone a former public elementary school: property to a place of worship 0 0 " That Report PSD -021-16 be received; 2. That Addendum to Report PSD -021-16 be received, 3. That the application for rezoning ZBA 2016-0001, submitted by Tien Tao Shieng Xiu Temple be approved and that the Zoning By-law Amendment contained: in Attachment 2 to Addendum to Report PSD -021-16 be passed; 4. That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report -021-16 and Council's decision; and 5. That all interested parties listed in Report PSD -021-16 and any delegations be advised of Council's decision. Municipality of Clarington Addendum to Report PSD -021-16 Report Overview Paae 2 At the Public Meeting on March 14th, four area residents spoke. They raised some concerns or requested clarification regarding the proposed Tien Tao Sheng Xiu Temple. Some of the matters raised were requests for additional information, much of which was provided by the applicant at the public meeting. This Addendum Report reviews the major items raised. 1. Purpose of Report The purpose of this addendum report is to address the comments received at the Public Meeting held on March 14, 2016. 2. Additional Background Information on the School Property 2.1 The following additional information has been prepared for Council's background on the Lockhart School property: The subject site was deeded to the school board from the original farm parcel in 1958; The previous Lockhart school (SS#9) was located north of the site and was converted to a residence; The school was built in 1959 and the building expanded in 1966. The school ceased to function as a Junior Elementary School in the late eighties. However until 2000, the school was used to accommodate Kindergarten students on a temporary basis until either existing schools were expanded or new schools constructed in Newcastle or Bowmanville; • In April 2001, the Kawaratha Pine Ridge District School Board approved the closing of Lockhart Elementary School and the sale of the property; • The school was offered to the Municipality but Council determined that there was no municipal use for the property; • The property was sold to Phillip Coulter later in 2001; • Mr. Coulter sought to establish and operate the private College of Renewable Energy (CORE), which was licensed by the Ministry of Training, Colleges, Universities to deliver renewable energy programs; many of the students attended under the "Second Career" program; • Staff consistently advised Mr. Coulter that he needed to rezone the lands to establish a private post -secondary school; a pre -consultation meeting was finally held in November of 2013, but no action was taken on submitting an application; Municipality of Clarington Addendum to Report PSD -021-16 Page 3 After years of trying to make the school viable, the property was assumed by the mortgagees and the property was sold to Tien Tao Sheng Xiu Temple in December 2015; There is an easement on the property in favour of Stephen Selby for the purposes of new drainage tile and weeping tile leading from the Lockhart School lands if necessary to drain his farmland; 3. Congregation, Property Use and Noise 3.1 A number of the resident's questions were with respect to the religious practices of the congregation and their intended use of the property. We are advised that the congregation of worshippers embraces Chinese religious beliefs, particularly Confucian. They have charitable status according to the Ontario Ministry of Government Services and have congregated for about 10 years. The congregation comprises of approximately 125 members but they rarely gather together all at once. They have advised that attendance at their worship services and/or teaching seminars is expected to be approximately 50 people. Different groups of members attend different events. Of course, there has to be some anticipation of growth over time. 3.2 They advised that worship services will be 2 to 3 times a month, and on specific days of the week that vary from month to month based on a Chinese Calendar using lunar cycles. The seminars will usually occur on Sundays, during a day of devotion and reflection, and about once a month. They advised that they do not do loud chanting, 3.3 The worshippers are primarily from Scarborough and Markham although a few are from elsewhere including Peterborough. These locations combined with easier traffic conditions in the eastern GTA render the Lockhart Road location suitable to the congregations needs. The Temple representatives advised that they currently worship in a variety of locations. 3.4 The Temple has provided preliminary site plan drawings, which includes a floorplan that shows the gymnasium/general purpose room would be converted to the worship area and the four classrooms converted to a kitchen, a lounge/library, and two teaching rooms. 3.5 The Temple worship services and seminars occur inside the building although they anticipate holding outdoor events occasionally, perhaps once a year. Almost any worshipping community will have some outdoor events Therefore, noise in the neighbourhood should not be an issue, When the building housed elementary school students it likely was much noisier; if it the property was used for agricultural purposes and the school converted to an equipment storage and repair, there would be noise associated with equipment. Every land use has some noise. Staff do not think that the proposed use would create unacceptable noise levels. Municipality of Clarington Addendum to Report PSD -021-16 Paae 4 4. Staff Consultation with the Applicant 4.1 People are always encouraged to contact the Planning Services Department to get information on their proposed use for lands that they are considering purchasing. Staff have met with the Applicants Consultant and a realtor on August 28, 2015 for an early consultation. A Pre -consultation Meeting was held September 24, 2015 with the Consultant, another realtor, and representatives of the congregation. Municipal Departments including the Chief Building Official outlined the issues to be addressed from their respective perspectives. The Regional Health Department attended and outlined requirements for the private sewage system. The Conservation Authority and Regional Planning did not attend the meeting and provided no objection or concerns with the proposal. 4.2 In December 2015, planning staff met the Project Manager to review details required for the rezoning and site plan approval application forms. The applications were submitted January 4, 2016. Since that time there has been ongoing discussion with planning staff. 5. Fair Market Value 5.1 It was noted during the public meeting, that as a result of the pre -consultation meeting, the property sold for greater than agricultural value due to the potential to rezone the property to allow a place of worship. As with all pre -consultation meetings, the applicants are advised whether their proposal is considered consistent with local, regional and provincial policy, and what studies or reports need to be submitted to address applicable policies to create a complete application. Applicants then determine the risk and costs of proceeding based on the information they have received. 5.2 The value of land is based on many factors. It was suggested that as a result of the pre - consultation meeting staff unfairly tipped the value of the land to be greater than the typical value of agricultural land. Although having the potential of being used agriculturally, the Agriculture zone also permits a single detached home among other uses. Therefore, an appropriate comparison could be a country residential lot with consideration for the positive and negative aspects of the existing school building. All, or a portion of the building could have been adapted as a residential use. While it is difficult to determine what a fair value is, we note that even modest rural residential properties are selling for $500,000 to $800,000. 5.3 At the end of the day, the fair market value is what a willing buyer will pay a willing seller after accounting for the risks and benefits. 6. Converting the Lockhart School site back to Agricultural Lands 6.1 It was suggested that given the tremendous interest in agriculture and preserving agricultural land by the Municipality, and particularly in the Official Plan, that the Municipality should have ensured that the school site was returned to agricultural land use. The official plans, and indeed provincial policy, requires the balancing of objectives. Municipality of Clarington Addendum to Report PSD -021-16 Page 5 So in addition to the objectives of "preserving agricultural lands for farming purposes", the "stewardship of agricultural lands for future generations" and "directing non-farm uses to settlement areas", the Official Plan seeks to "provide a range of activities, facilities and services to meet the evolving needs of residents...". 6.2 Ideally, a community facility, such as a place of worship, would have been located in a settlement area, as noted in Report PSD -021-16. So too would many of the residential dwellings located in the rural area now occupying prime agricultural land. However, we are dealing with past decisions by landowners that have resulted in the land uses we find today. In 1958, municipal approval would not have been required to sever the lands for the Lockhart School parcel, Given that it exists, there is no mechanism for the municipality to "force" consolidation of rural land parcels. These lands could have been sold and used for any purpose currently permitted in the Zoning By-law, including conversion to a single detached home. In this particular case, the applicant proposed another community use which Council can determine whether it wishes to allow. 6.3 While the Official Plan addresses the preservation of agricultural lands, it does not speak to the conversion of non-agricultural lands back to agriculture. Even with the consolidation of farm parcels, the Official Plan provides for the farm house rendered surplus to be severed and used for residential purposes, rather than being returned to agriculture. 7. Residential Uses Permitted in the Existing Zone 7.1 The property is currently zoned "Agricultural Exception (A-1)". This zone allows a single detached dwelling, a converted dwelling (a single detached dwelling existing in September 1984, converted into apartments), and a home occupation. In addition to a farm, the other non-residential uses permitted include; cemeteries and places of worship which existed prior to the date of passing of the By-law; a wayside pit or quarry, and forestry and conservation uses. 7.2 The previous use of the building by the College of Renewal Energy, including associated dorm rooms and apartments was not legally permitted in the "A-1" zone. The apartment within the existing building, as described by Mr. Halen, is also not legally permitted under the current zoning. The Temple has allowed Mr. Halen to continue to reside rent free in the building with his daughter. They wold move out if the zoning is approved and site plan is approved for the place of worship. 7.3 The owner of the College of Renewal Energy had completed a pre -consultation meeting with the intent of rezoning the property to legalize the use. Had a rezoning been approved to allow a private school on the property; a private school by definition may include boarding houses for registered students of such school. 8. Residential Use within a Place of Worship 8.1 Should Council support the rezoning application the proposed by-law in Attachment PSD - 021 -16 recommends rezoning the lands to "A-13" which permits a `place of worship' in addition to the other uses permitted in the Agricultural (A) zone. This approach continues Municipality of Clarington Addendum to Report PSD -021-16 Paqe 6 to allow the lands to be used for a farm in the future, without rezoning, should the temple move from this location. In addition to the place of worship and the uses permitted in the A-1 zone, as noted in the paragraphs 7.1 above, the zone would permit a fur farm, riding and boarding stables, seasonal farm produce sales outlet and a private kennel. 8.2 The zoning by-law defines a 'place of worship' as meaning "a building dedicated to religious worship and includes a church or synagogue and may include such accessory uses as a nursery school of religious education, convent, monastery or parish hall". As can be seen living accommodations are part of the definition of place of worship and accommodations for the minister or priest have historically been interpreted to be a component of a place of worship. 8.3 The applicants have advised that due to distances that people may need to travel to the temple, there may be a need for some people to stay overnight from time to time. There has not been a need identified for an apartment in the unit for an individual or family to live in regularly. The use within the building for occasional overnight stay is not considered an apartment /residential unit. 8.4 The two rooms identified at the recent site visit for overnight stay could be considered an accessory use. It has some similarity to concept of a rectory which is permitted except that the rectory is intended as a permanent residence for the clergy. Out of an abundance of caution, it is recommended that this use be explicitly recognized in the proposed rezoning of the property, so that there is no doubt about interpretation. Accordingly a new special exception zone is now recommended. 9. Renovations and Permits 9.1 Building permits will be required for internal renovations in accordance with the Ontario Building Code. The extent of the internal renovations will be confirmed through processing of the site plan application. The Chief Building Official participated in the pre - consultation meeting and advised the applicant of what was required. 9.2 When Mr. Halen spoke of "renovations" at the Public Meeting, we believe he was referring to the general clean-up of the property, the removal of Styrofoam room dividers in the gymnasium/general purpose room, workshop equipment and storage cabinets, and painting. During a visit to the property following the public meeting, we confirmed that there had been no new construction. W, ro rum, Oms rol 70MA WC11 MOVA Figure I — Gym/General Purpose Room March 16, 2016 Figure 2 - Classroom for Future Lounge March 16, 2016 V.W W -A 16.1 Should the rezoning be approved, the Temple will be required to modify their site plan to increase the number of parking spaces from the currently proposed 30 spaces. After rezoning, the parking spaces matter will be finalized in detail through the site plan approval application process. It is intended that all of the Temple's parking requirements Municipality of Clarington Addendum to Report PSD -021-16 Paae 8 will be met through on-site parking. This will help with traffic management on Lockhart Road. 10.2 Engineering Services has not identified any traffic problems on Lockhart Road as a result of this proposal. The congregation is to have a maximum of approximately 125 members on site at any one time which is really insignificant to the overall road operation. 11. Public Notice 11.1 The Ontario Planning Act requires as a minimum notice for a public meeting, when being mailed, to be sent to all property owners within 120 metres of the subject property. Ms. Choloniuk is located approximately 850 metres from the property. As Council is aware, the notice by personal mail and the Public Notice signs are intended to work together. In this case, that combined approach allowed for Ms. Choloniuk to become aware of the proposal. 12 Conclusion 12.1 The property is currently zoned Agriculture Exception (A-1). In consideration of this application, Council should be cognizant that more than farm -related uses are permitted in this zone. For example, a single detached dwelling and a place of worship are permitted, provided that the place of worship existed before 1984. 12.2 While it is an important planning objective to retain agricultural lands and to minimize impacts from non-agricultural uses on farming, many of these non-agricultural uses, including the 18 rural residences along this section of Lockhart Road, are the result of decisions made by previous generations and prior to the strengthening of agricultural policies. In these or similar cases, planning policy seeks to minimize future impacts from these decisions while allowing for changing circumstances. 12.3 It is Staff's view that the proposed place of worship by the Tien Tao Sheng Xiu Temple is an appropriate adaptive reuse of the Lockhart Elementary School, It will not increase any potential impacts on the surrounding agricultural lands than it would if it continued to be used as a rural residence or a school. With respect to other residential uses along Lockhart Road, from the information provided about the size of the congregation, their vision for the future use of the site and their religious practices, the Temple should not have an unacceptable impact due to noise, traffic, or parking. It is recommended that the rezoning application be approved. 12.4 Many of the concerns were in consideration of its impact on agricultural uses. Staffs analysis remains the same: the agricultural use of this property ceased in 1958. The proposed place of worship is an adaptive reuse of a building and site of a former community facility that is appropriate. A country residential or a farm use would also have been equally appropriate, without the need for a rezoning. However, that is not the intended use by the successful purchaser of the property. Municipality of Clarington Addendum to Report PSD -021-16 Submitted by: 121r�_ Dgv'icrJ. Crome, MCIP, RPP Director of Planning Services Page 9 Reviewed by.- Franklin y:Franklin Wu, Chief Administrative Officer Staff Contact: Bob Russell, Planner 11, 905-623-3379 ext. 2421 or brussellQclarington.net Attachment: Attachment 1 -- Report PSD -021-16 Attachment 2 — Proposed Zoning By-law Amendment The following is a list of the interested parties to be notified of Council's decision: Lucy Lin Stephen Selby Patty Choloniuk Ron Lalley Kenny Leung Janet Liang CPIBR/tg/av Attachment 1 to Addendum to Report PSD -021-16 r - . Public Meeting Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905.623-3379 ext. 2102. Report To: Planning and Development Committee _ Date of Meeting: March 14, 2016 Report Number: PSD -021-16 Resolution Number: File Number: ZBA2016-0001 By-law Number: Report Subject: An application by Tien Tao Sheng Xiu Temple to rezone a former public elementary school property to a place of worship Recommendations: That provided that there are no substantive concerns received at the Public Meeting: 1. That Report PSD -021-16 be received; 2. That the application for rezoning ZBA 2016-0001, submitted by Tien Tao Sheng Xiu Temple be approved and that the Zoning By-law Amendment contained in Attachment 1 to Report PSD -021-16 be passed; 3. That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report -021-16 and council's decision; and 4. That all interested parties listed in Report PSD -021-16 and any delegations be advised of Council's decision. Municipality of Clarington Report PSD -021-16 Report Overview Tien Tao Sheng Xiu Temple is proposing to amend the Zoning By-law to change the zone of the former Lockhart Public Elementary School, from "Agricultural Exception (A-1)" Zone to permit a place of worship. Only internal changes are proposed to the building. However, required modifications to the property such as upgraded entrances and additional parking will be reviewed through a related Site Plan Approval Application. No comments have been received to date. Provided that there are no substantive issues raised by residents at the public meeting, it is recommended that the application be approved. 1. Application Details 1.1, Owner: Tien Tao Sheng Xiu Temple 1.2. Agent: Frontop Engineering Ltd. K 1.3. Proposal: To change the zoning of a former public elementary school from Agricultural Exception (A-1) to permit a place of worship. 1.4. Area 1.214 hectares (3.0 acres) 1.5. Location: 3377 Lockhart Road, former Clarke Township Roll No. 18-17-030-030-23501 1.6. Related Files: SPA 2016-0001 1.7. Within Built Boundary: No 2, Background 2.1. Lockhart Public Elementary School closed in the 1990s. The College of Renewable Energy, a private post -secondary institution, moved into the school around 2001. The operators of the private school had several discussions with municipal staff regarding legalizing the use but did not proceed. The private college closed in about 2014. When the property went on the market the current owner/applicant, the Tien Tao Sheng Xiu Temple, took an interest in it. A Pre -consultation Meeting with Planning staff and other officials was held in late September 2015. They purchased the property in December 2015. 2.2. On January 4, 2016, Planning Staff received the current rezoning application and the related site plan approval application. A Stormwater Management Technicai Brief was included with the applications in support of the site plan approval application. Municipality of Clarington Report PS© -421-16 Figure 1: Location of the Property Municipality of Clarington Report PSD -021-16 Page 4 3. Land Characteristics and Surrounding Uses 3.1. The subject property and the surrounding properties are in rural Clarke Township. The property is on the east side of Lockhart Road and is generally surrounded by agricultural lands. There are 18 rural residences along Lockhart Road in Concession 3. Figure 2: Vacant School Building and Public Notice Sign on February 23, 2016 4. Provincial Policy 4.1 Provincial Policy Statement Prime Agricultural Areas, according to the Provincial Policy Statement, are for agricultural, agricultural -related uses and on-farm diversified uses. Opportunities to support a diversified rural economy should be promoted by protecting agricultural uses and directing non -related development to areas where it will minimize constraints on these uses. Non-agricultural uses in Prime Agricultural Areas are recognized, subject to specific policies and requirements in Provincial Policy Statement. Municipality of Clarington Report PSD -421-16 Page 5 This proposal will not remove land from agricultural production since the land was already excluded when elementary school was constructed. 5, Official Plans 5.1 Durham Regional Official Plan The Durham Region Official Plan designates the subject property as within Prime Agricultural Areas. The property and building are not in a key natural heritage/hydrologic feature. With the establishment of the elementary school, the property has long been removed from agricultural use. 5.2 Clarington Official Plan The Clarington Official Plan recognizes a public elementary school site within a Prime Agricultural Area. The facility pre-existed an official pian covering this area. Community uses, including places of worship, are encouraged to locate in urban areas and hamlets to enable easy accessibility by the majority of the population and, where possible to use municipal services. The proposal is to allow the conversion of a legally non -conforming use to a similar use, which is permitted. 6. Zoning By-law Zoning By-law 84-63 zones the subject property "Agricultural Exception (A-1)". The provisions of Zoning By-law 84-63 permit public uses such as public elementary schools to locate in any zone. A place of worship is only permitted in the above zone if it predates the Zoning By-law, hence, the need for a rezoning for this proposed place of worship. 7. Summary of Background Studies 7.1 5tormwater Management — Technical Brief There are no stormwater management issues as a result of the change in land use or the expansion of the gravel parking lot. The brief stated the quantity of stormwater runoff would be the same as the existing situation. Municipality of Clarington Report PSD -021-16 Page 6 14 Figure 3: Proposed Site Plan 8. Public Notice and Submissions 8.1 Public notice was mailed to each landowner within 120 metres of the subject property and a public meeting sign was installed on the Lockhart Road frontage. 8.2 There have been no inquiries as a result of public notice. However, before the subject applications were received, the neighbouring owner contacted the Municipality to suggest that only agricultural uses should be permitted on the property. 9. Agency and Departmental Comments 9.1 Emergency & Fire Department had no fire safety concerns. 9.2 Operations Department provided comments related to the site plan approval application, but provided no comments on the proposed rezoning. Municipality of Clarington Report PSD -021-16 Paae 7 9.3 Engineering Services Department noted the applicant must demonstrate that there is adequate on-site parking to meet zoning requirements. On -street parking for the place of worship will not be permitted. Engineering Services had many other comments; all related to the site plan approval application. 9.4 Building Division noted a building permit will be required for the proposed interior renovations. Clarington development charges will not be applicable. 9.5 The Accessibility Committee offered guidance regarding the provision of: barrier -free parking spaces and related outdoor lighting, and barrier -free washrooms. 9.6 The Ganaraska Region Conservation Authority had no objection. 9.7 Canada Post had no objections to the proposal, and noted that since the existing buildings receives delivery to a rural mailbox, it will continue. 9.8 Comments have not been received from: Hydro One Networks Inc., Durham Regional Police Service, Durham Regional Planning & Economic Development Department, and Durham Regional Health Department. 10. Discussion 10.1 The Official Plan encourages community uses, including uses such as places of worship, to locate within urban areas. This would be preferred but it is not mandatory, provided that they would meet the other policies of the Official Plan. It is assumed that the temple would service a broad area and therefore its proximity within any one urban area is not essential for its worshippers. 10.2 Lockhart Public Elementary School closed in 1990's and since then, for much of the time, it has been operating as private post -secondary school. The proposal to repurpose the elementary school building provides for an adaptive reuse of an institutional structure. If it were not for the existing structure, a new community use in the agricultural area would not be permitted. 10.3 The site is just over a hectare and is therefore limited in size. There is lots of room on- site for parking. The current site plan proposes to convert the gym for up to 120 worshippers. As a place of worship, it would have the equivalent or likely even less of an impact on adjacent agricultural uses than an elementary school. It is staffs view that the proposal is appropriate for Council to recognize as a permitted use in the Zoning By-law. 10.4 There are a number of site plan items that remain outstanding at this time, such as improving the deficient entrances, lighting of the entrances, adequate on-site parking, fire routes, location of walkways and snow storage, and landscaping, which will be address through the site plan approval application process. Municipality of Clarington Report PSD -029-96 11. Conclusion e8 Staff have received no resident comments to date on this application. Most agency comments relate to the pending site plan application and will be addressed through that process. It is staff s view that this proposal is an appropriate adaptive reuse of the Lockhart Elementary School site and will not increase any potential impacts on the surrounding agricultural lands. Provided that there are no substantive issues raised at the public meeting, it is recommended that the rezoning application be approved. 12. Strategic Plan Application Not applicable. Submitted by:Reviewed by: d -1-, Davi J rome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer Staff Contact: Bob Russell, Planner Il, 905-623-3379 ext. 2421 or brussell(a),clarington.net Attachment: Attachment 1 —Zoning By -Law Amendment The following is a list of the interested parties to be notified of Council's decision: Lucy Lin CP/BR/df,tg Municir)ality of Clarinaton Attachment 1 to Report PSD -021-16 Corporation of the Municipality of Clarington By-law Number 2016 - being a By-law to amend Municipality of Clarington Zoning By-law 84-63 Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, for ZBA 2016-0001; Now Therefore Be It Resolved That, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule '2' to By-law 84-63, as amended, is further amended by changing the zone designation from "Agricultural Exception (A-1) Zone to Agricultural Exception (A-13) Zone" as illustrated on the attached Schedule `A'. 2. This By-law shall come into effect on the date of the passing, subject to the provisions of Section 34 of the Planning Act. By -Law passed in open session this day of ,2016 Adrian Foster, Mayor C. Anne Greentree, Municipal Cleric Attachment 1 to Municipality of Clarington Report PSD -021-16 This is Schedule "A" to By-law 2016- , passed this day of , 2016 A.D. 3448 i 3376 0 U 0 Lot 31 Concession 3 Lot 30 Concession 3 240 ® Zoning Change From "A-1" To "A-13" Adnan Foster, A7ayor Clarke - ZBA 2016-0009 - Schedule 2 C. Anne Greentree. Municipal CIerA Attachment 2 to Addendum to Report PSD -021-16 Corporation of the Municipality of Clarington By-law Number 2016 - being a By-law to amend Municipality of Clarington Zoning By-law 84-63 Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, for ZBA 2016-0001; Now Therefore Be It Resolved That, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. By-law 84-63 is amended as set out in Sections 2 through 4 of this By-law. 2. Section 6.4 "SPECIAL EXCEPTIONS—AGRICULTRURAL (A) ZONE" is hereby amended by adding thereto new Special'Exceptions as follows: "SECTION 6.4,90 AGRICULTURAL EXCEPTION (A-90) ZONE Notwithstanding Sections 6.1 and 63, those lands zoned A-90 on the schedules to this By-law may, in addition to the other uses permitted in the Agricultural (A) Zone, be used for a Place of Worship with accessory rooms for overnight stay, subject to the following provisions: a. Lot Area (minimum) 1.0 hectares b. Lot Frontage (minimum) 30 metres c. Yard Setback (minimum) i) Front Yard 10 metres ii) Exterior Side Yard 10 metres iii) Interior Side Yard 10 metres iv) Rear Yard 10 metres d. Height (maximum) 10.5 metres e. Landscaped Open Space (minimum) 20 percent f. Rooms for Overnight Stay (maximum) 2 g. Floor Area of each Room for Overnight Stay (maximum) 14 square metres" 3. Schedule `2' to By-law 84-63, as amended, is further amended by changing the zone designation from "Agricultural Exception (A-1) Zone to Agricultural Exception (A-90) Zone" as illustrated on the attached Schedule W. 4. This By-law shall come into effect on the date of the passing, subject to the provisions of Section 34 of the Planning Act. By -Law passed in open session this day of , 2096 Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk This is Schedule "A" to By-law 2016- , passed this day of , 2016 A.D. 3448 3376 U 0 Lot 31 Concession 3 Lot 30 Concession 3 240 ® Zoning Change From "A-1" To "A-90" N Adrian Foster, Mayor Clarke • ZBA 2016-0001 • Schedule 2 C. Anne Greentree, Municipal Clerk ATMG11111�0!T # -jjffqjffl-# 4Z:1Z-W_ Planning Services Diepiaftment TO: Anne Greentree, Clerk FROM: David J. Crome, MCIP, RPP, Director of Planning Services DATE: March 18, 2016 Re: Replacement Zoning By-law - Avertoin Group Report: PSID-022-16 File: 18T-95030 and ZBA 2014-0033 Please replace the Zoning By-law on Attachment 3 to Report PSD -022-16 with the Zoning By-law attached to this memo. The changes to the by-law are as follows: Section 2 a.i'i) Lot sizes for 12.2 metre lots form 400 square metres to 380 square metres. Section 2 d. i) Width of bay window from 2.4 to 3.2 metres and only permitted in the rear yard. Section 2 e. i) Add lot coverage for 1 storey and bungalofts. Changes to Sections 2 aJi) and e.i) are corrections. Section 2d.i) is a result of further discussions with the applicant regarding certain house models. David J. Cr me Director of Planning Services /df CORPORA,riON OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILI-EONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 The Corporation of The Municipality of Clarington By -Law Number: 2016 - being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2014-0033; Now Therefore Be It Resolved That, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. By-law 84-63 is amended as set out in Sections 2 through 4 of this By-law. 2. Section 13.4 SPECIAL EXCEPTIONS — URBAN RESIDENTIAL TYPE (R2) ZONE is hereby amended by adding thereto new Special Exceptions as follows: "SECTION 13.4.84 URBAN RESIDENTIAL EXCEPTION (R2-84) ZONE Notwithstanding Sections 13g), i), iv)13.2 a); b); c) i), ii), iii), e), g) and h) those lands zoned R2-53 on the Schedules to this By-law shall be subject to the following regulations: a. Lot Area (minimum) i) Lots with minimum frontage of 10.8 metres 340 square metres ii) Lots with minimum frontage of 12.2 metres 380 square metres iii) Lots with minimum frontage of 15 metres 450 square metres b. Lot Frontage Interior (minimum) i) Interior Lot 10 metres ii) Exterior Lot 15.0 metres C. Yard Requirements i) Front Yard 6.0 metres to private garage or carport; 4.0 metres to dwelling; 2,0 metres to porch ii) Exterior Side Yard 6.0 metres to private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch 3 Interior Side Yard With private garage or carport 1.2 m on one side; 0.6 metres on the other side; Without private garage or 3.0 metres on one side 0.6 metres on the other side d. Special Yard Regulation I) Bay windows with foundations may project into only the rear yard to a distance of not more than 0.75 metres with the bay window having a maximum width of 3.5 metres. ii) Steps may project into the required front or exterior side yard, but in no instance shall the front or exterior side yard be reduced below 1.0 metres. e. Lot Coverage (maximum) i) 1 Storey and Bungaloft (a) Dwelling 50 percent (b) Total of all Buildings and Structures 55 percent ii) All other residential dwellings (a) Dwelling 45 percent (b) Total of all Buildings and Structures 50 percent f. Height of floor deck of unenclosed porch above 1.0 metres finished grade (maximum) g. Height (maximum) i) 1 Storey dwelling 8.5 metres ii) All other residential units 11.0 metres SECTION 14.6.49 URBAN RESIDENTIAL EXCEPTION (R3-49) ZONE Notwithstanding Sections 13 g) and i), iv), 14.3 a), b), c) i), ii), iii), e.g.; and 14.4 shall only be used for street townhouse dwellings, subject to the following regulations: a. Lot Area (minimum) 190 square metres b. Lot Frontage (minimum) i) Interior Lot 6.0 metres ii) Exterior Lot 10.5 metres c. Yard Requirements i) Front Yard 6,0 metres to private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch ii) Exterior Side Yard 6.0 metres to private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch iii) Interior Side Yard 1.2 metres; nil where a building has a common wall with any building on an adjacent located in a R3-49 zone d. Special Yard Regulation i) Bay windows with foundations may project into any required yard to a distance of not more than 0.75 metres with the bay window having a maximum width of 2.4 metres, but in no instance shall the interior side yard be reduced below 0.6 metres. ii) Steps may project into the required front or exterior side yard, but in no instance shall the front or exterior side yard be reduced below 1.0 metres. e. Lot Coverage (maximum) i) Dwelling 55 percent f. Height of floor deck of unenclosed porch above finished 1.0 metres grade (maximum) g. Height (maximum) i) 1 Storey dwelling 8.5 metre ii) All other residential units 11.0 metres" 4. Schedule "1" to By-law 84-63 as amended, is hereby further amended by changing the zone designation from: Holding - Urban Residential R1 ((H)R1) Zone" to "Holding -Urban Residential Exception ((H)R2-84) Zone"; "Holding - Urban Residential R2 ((H)R2) Zone" to "Holding - Urban Residential Exception ((H)R2-84) Zone"; and "Holding - Urban Residential R3 ((H)R3) Zone" to "Holding - Urban Residential Exception ((H)R3-49) Zone". 5. Schedule "A" attached hereto shall form part of this By-law. 6. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. By -Law passed in open session this day of , 2016 Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk ARACHMENT Date: March 21, 2016 Time: 7:00 PM Place: Council Chambers, 2n' Floor Municipal Administrative Centre EM lWa0hymaragivill 0 La, %inquiries & Accommodations: For inquiries about . this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext, 2101 or by email at cfleminciCcDclarington. net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext, 2131, Audio Record" The Municipality of Claring'ton makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may be video recorded. Copies of Reports are available at www,clat-ington,.net 1 Call to Order 2 Moment of Reflection 3 Disclosure of Pecuniary Interest 4 Announcements Council Agenda Date: March 21, 2016 Time: 7:00 PM Place: Council Chambers 5 Adoption of Minutes of Previous Meeting(s) 5.1 Minutes of a regular meeting of Council February 29, 2016 5-1 6 Presentations Participant Recognition - Priority Green Clarington Green Demonstration Project 7 Delegations There are no Delegations scheduled for this meeting. 8 Communications — Receive for Information There are no Communications to be received for information, 9 Communications — Direction There are no Communications for direction. 10 Committee Reports 10,1 Advisory Committee Reports 10,1.1 Minutes of the Clarington Museums Board dated February 10, 2016 10-1 Page 1 11 Staff Reports 12 Business Arising from Procedural Notice of Motion 13 Unfinished Business 13.1 Addendum to Report PSD -021-16 - An application by Tien Tao Sheng Xiu Temple to rezone a former public elementary school property to a place of worship (Referred to Council by the Planning & Development Committee on March 14, 2016) (To be distributed under separate cover) 14 By-laws 14.1 2016-031 Being a Bylaw to authorize an agreement between the Corporation of the Municipality of Clarington and the Regional Municipality of Durham to continue delegating the responsibility for administration and enforcement of the Building Code Act and the Ontario Building Code in respect to sewage systems (Item 4 of the General Government Committee Report) Page 2 Date: March 21, 2016 Time: 7:00 PM Place: Council Chambers 10.1.2 Minutes of the Newcastle Memorial Arena Management Board dated 10-10 February 9, 2016 10.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee 10-13 dated March 8, 2016 10.1.4 Minutes of the Clarington Accessibility Advisory Committee dated February 3 10-17 and March 2, 2016 10.1.5 Minutes of the Agricultural Advisory Committee of Clarington dated 10-23 March 10, 2016 10.2 General Government Committee Reports of March 7 and March 18, 2016 10-27 (March 18 Report to be distributed under separate cover) 10.3 Planning & Development Committee Report of March 14, 2016 10-30 11 Staff Reports 12 Business Arising from Procedural Notice of Motion 13 Unfinished Business 13.1 Addendum to Report PSD -021-16 - An application by Tien Tao Sheng Xiu Temple to rezone a former public elementary school property to a place of worship (Referred to Council by the Planning & Development Committee on March 14, 2016) (To be distributed under separate cover) 14 By-laws 14.1 2016-031 Being a Bylaw to authorize an agreement between the Corporation of the Municipality of Clarington and the Regional Municipality of Durham to continue delegating the responsibility for administration and enforcement of the Building Code Act and the Ontario Building Code in respect to sewage systems (Item 4 of the General Government Committee Report) Page 2 Council Agenda Date: March 21, 2016 Time: 7:00 PM Place: Council Chambers 14.2 2016-032 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Averton Group) (Item 1 of the Planning & Development Committee Report) 14.3 2016-033 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Dr. Linda Carter) (Item 2 of the Planning & Development Committee Report) 14.4 2016-034 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of. Clarington (Tien Tao Sheng Xiu Temple) (Item 1 of Unfinished Business) 14.5 2016-035 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (2265719 Ontario Inc.) (Approved by Council on May 12, 2014) 15 Procedural Notices of Motion 16 Other Business 17 Confirming By -Law 18 Adjournment Page 3 Clerk's Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: March 21, 2016 Subject: Council Meeting Agenda -- March 21, 2016 — Update Fife: C05.Council Please be advised of the following updates to the Council Agenda; 10.2 Special General Government Committee Report Attached is the Special General Government Committee Report of March 18, 2016 (As listed on the Agenda) Anne GreeKtdee Municipal Cerk CAGIcf c: F. Wu, Chief Administrative Officer Department Heads Cjffinpn Special General Government Committee Report to Council Report to Council Meeting of March 21, 2016 Subject: Special General Government Committee Meeting of Monday, March 21, 2016 Recommendations: 1, 2016 Current and Capital Budget That Report FND-002-16 be received; That Council approve the 2016 Operating and Capital budget as outlined in Schedule "A", at an estimated tax levy impact of 3.09% (exclusive of tax policy impacts), as directed in Report FND-002-16 with the following amendments: a. That Staff be directed to install portable trailer washrooms, Capital Project 32-325-15103 at Clarington Fields with the cost of installation and maintenance to be funded by the Engineering Parks Capital Reserve Fund; b. That $150,000.00 (Contributions from General), Reserve Fund Account # 517 in the Engineering Parks Capital, be deleted; c. That a Fire Prevention Officer be Fired in the second half of 2016, at a 2016 Budget cost impact of $45,000; d. That the Staff Development budgets be consolidated into one account, with a budget total of $270,000; and e. That the Heritage Committee - Clar Heritage Com (Board Acco) expenditure Account # 100-50-430-10520 in the amount of $1000, be funded through the tax levy; That Council approve a 0.63% tax levy dedicated to Rural Roads split equally between the Operations and Engineering departments as identified as Item #1 on Schedule "B" in the amount of $300,000; That the following items, listed as Priority "B" in Report FND-002-16 as itemized in Schedule "B" be approved: a. That Item #11 of Schedule "B", Light Armoured Vehicle Memorial, be tabled until there is a response from the Federal Government; Page 1 Cladwil Special General Government Committee Report to Council b. That Item #2 of Schedule "B", Additional Emerald Ash Borer Tree Replacement, be approved in the amount of $75,000; c. That Item #13 of Schedule "B", Newcastle's of the World, be approved in the amount of $20,000 and be funded from the Economic Development Fund; d. That Item #3 of Schedule "B", Parking Lot Rehabilitation Transfer to Reserve Fund, be approved in the amount of $125,000; e. That Item #5 of Schedule "B", Engineering Capital, be approved in the amount of $149,173; and f. That Item #4 of Schedule "B", Overtime/Casual Help Etc., be approved in the amount of $150,000, as required, provided that it is not solely for Emergency Services and Operations; That Schedule "C", External Agencies 2016 Increase, of Report FND-002-16, be approved as follows, at an estimated tax levy impact of 0.06%: a. That the Bowmanville Older Adult Association 2016 Budget Request be approved in the amount of $255,000; b. That the Clarington Museums 2016 Budget Request be approved in the amount of $282,643; c. That the John Howard Society/Firehouse Youth 2016 Budget Request be approved in the amount of $57,200; d. That the Orono Cemetery Board 2016 Budget Request be approved in the amount of $10,000; e. That the Newcastle Community Hall 2016 Budget Request be approved in the amount of $20,000; f. That the Visual Arts Centre 2016 Budget Request be approved in the amount of $206,714; g. That the Ciarington Public Library 2016 Budget Request be approved in the amount of $2,900,000; and h. That the Community Care Durham 2016 Budget Request be approved in the amount of $39,500; That Schedules outlining Reserve and Reserve Fund Contributions and new Reserve/Reserve Funds be approved as shown in the 2016 Draft Budget Binder; Page 2 CjUipgton Special General Government Committee Report to Council Thai approximately $800,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; That the financing of Capital projects, as outlined in the attached documents, be approved; That the external agencies, referred to in Schedule "C", of Report FND-002-16, be advised of Council's decision regarding their grant request; That any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest as cash flow permits; That Report FND-002-16 be adopted by resolution in accordance with provisions of Ontario Regulation 284109 of the Municipal Act, 2001; and That the appropriate By-laws to levy the 2016 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. 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