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HomeMy WebLinkAbout2015-12-01 Minutes4�0 4 SANT'A O."V"'s R\RADI, Attendees: Terryl Tzikas, Roger Letooze, Tracey Bayley -Buckle, Jen Ashby, Jen Laughlin, and Jeff LaughliN Parade Success/Complaint • Would like to see Bowmanville Bands at beginning of Parade • Lots of good entrants • People had great time at Parade • Line Up spacing was good Walking groups line up at Firehall Metro was too slow • Have Announcer start earlier 10:30--10:2S Need more Auxiliary Pofice (Liberty Street did not get shut down) Terry will meet with Police Liason to discuss policing on streets • Three entries were handing out flyers (Curves, Petley Hare, and Janet Lange. They were reminded of this. Petley Hare was fine with this, Curves was spoken to as well and was ok with this. Janet Lange's group was spoken to this as well and were very rude to Committee member and swore at her. Motion: "to not allow Janet Lange Art Design and, Amanda Lockhart in any Parade's going forward" Motion: Roger Letooze 2"a: Jen; Laughlin All in favour - Passed Program • Looked very nice • Multiple mistakes - need to review, one donor was missed off program. They were added onto our Thank you in paper • Give seven days for entrants to have paperwork in, and there will be no new entries after that date • Year of Parade must be in Program Sponsors and Donations 0 Only donors names will be added to Program 0 5,000 programs were printed and buttons needed to, be kept out for Committee on day of Parade 0 Programs handed out were not handed out enough, Roger will talk with Brad about Flyers being handed out. Buttons 0 Amount of Buttons — look at next year maybe decreasing the amount of buttons Santa • Will be corning back again next year, enjoyed' having the new driver. • Microphone was god and loud. Thanks to Ron Hooper, will ask him to do this for next years Parade. Traffic Control/'Auxiliary Police • Terry will meet up with Martin regarding Parade date and number of Auxiliary Police present • Will meet with him in January • Ron Hooper and Legion will be forwarding a letter as well to Durham Regional Police regarding the upcoming dates in the future. Entrant Issues • Keeping the pace was a major issue • Handing out brochures • Pacers, required would be great (volunteers need for this) • Look at using both sides of Church Street for line ups at beginning of Parade • Look at using student from Durham College or Fleming College who are enrolled in Police Foundations to help with Pacing. Kathy will contact the Colleges. Treasurers Fieort * Have report with each and every meeting ie. Opening Balance/Income/Closing Balance * As of December 1, 2015 our Balance is $32,185,71 Minutes 0 Kathy will ensure that the Minutes are sent out earlier Fundraisin 0 Will attend Maplefest in 2016, will need volunteers from Committee to attend 2016 Megnf,.dates • Tuesday April 5, 2016 — Room 1C • Tuesday September 13, 2016 — Room 1A • Tuesday September 27, 2016 — Room IC • Tuesday October 11, 2016 — Room 1A • Tuesday October 25, 2016 — Room 1C • Tuesday November 8, 2.016 — Room IA Next Meeting-, Tuesday April 5, 2016 — 7:00 p.m. Room 1C