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HomeMy WebLinkAbout2015-11-03 Minutes0 SANTA CLAUS PAILADE NOVEMBER 3, 2015 Attendees: Kathy McLaughlin Roger Letooze, Tracey Bayley -Buckle, Jen Ashby, Jen Laughlin, Jeff Laughlin, Allison Dart, Terry TzIkas, Jen Laughlin, Jeff Laughlin, Bill Heathcote Motion: "To accept the minutes from the October 20, 2015 Meeting Minutes" N4* Motion: Kathy McLaughlin 2 . Jen Ashby All in favour — passed Ter!yl Tzikas (Chairpersonl: • With Bands, Floats we have approximately S8 entries, this does not include our Costumes • Discussion on moving monies from the Budget to cover other items: Motion: "To put up the Band Budget to $8,900.00" Motion: Allison Dart 2" d : Kathy McLaughlin All in favour— passed Motion: "To upgrade our Facebook Advertising for a cost of $250.00" Motion: Jen Laughlin 2"d: Tracey Bayley -Buckle All in favour —passed Motion: "To purchase leather reigns for Santas Float at a cost of $500.00" Motion: Tracey Bayley -Buckle 2"'d: Allison Dart All in favour —passed 0 Jen Laughlin jAutton Co Ordinator).: Costume Handout going well • Will be picking up new costumes from Pat next week • Fred from Fred's Auto Body has dropped: off last Reindeer and will pack up sleigh • All paintings have been completed for our Committee Float • Date is confirmed with Rogers Cable — and we will go with an Announcer frown Rogers to work with Val McCormick • Will be obtaining a quote from a new Printer for programs and will provide at Program Meeting on Monday Leff La4ghlin (Website Coordinator): Volunteers are going well has eleven signed up Website — seems to be lots of interest. Consider Advertising on Facebook. Look at after Parade, this advertising can reach, 5,000 people everyday cost for next two weeks would be $250.00. Trace v Bavley-Buckle (Costume/Make Up Coordinator): We have the Firehall this year • Costume hand out went well no need to advertise Jen Ashby (Bands): Eight bands confirmed • Shill waiting to hear back regarding Kyle Brown • Will require an increase in budget. It was decided that this budget would go up to $8,900,00 Kathy McLaLwhilin L!Lecretary), Ontario Power Generation, will be donating but the cheque will be late and will be a donation of $500,00. • Pingles Farm will also be sending in a cheque but will be late • Digniataries have been contacted and they will be walking, so all cars that were requested from Roy Nichols have been cancelled • Have obtained Permit from the Region Allison Dart (Treasurer) - Donations are coming, in and as of today there is $2,100.00 Rloge er Letooze (Event Support Coordinator): Bobs Towing has been contacted • Quarry Lakcs is good to go • Trophies have been ordered and are not complete yet • Float has been checked and it is good to go Bill Heathcote (Assistant Event Coordinator J_ • All signs are up and the sign at the Barn has been changed Motion to Adjourn: Kathy 2'd Roger Next Meeting: Program Meeting, Pot luck Terryl Tzikas home Monday November' , 2015