The URL can be used to link to this page

Home My WebLink About12-14-2015mw G Council Date: December 14, 2015 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario in% Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at cfleming@clarin tog n.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may be video recorded. Copies of Reports are available at www.clarington.net 1 Call to Order 2 Moment of Reflection 3 Disclosure of Pecuniary Interest 4 Announcements Council Agenda Date: December 14, 2015 Time: 7:00 PM Place: Council Chambers 5 Adoption of Minutes of Previous Meeting(s) 5.1 Minutes of a regular meeting of Council November 23, 2015 5-1 6 Presentations 6.1 Ted Baker, Chair, Energy From Waste — Waste Management Advisory Committee — Annual Report 7 Delegations 7.1 Dr. Robin Jeffrey — Report CLD -020-15 — Parking Meters on Church Street (Item 13 of the General Government Committee Report) 8 Communications — Receive for Information There are no Communications to be received for information as of the time of publication. 9 Communications — Direction 9.1 Maria Abi-Ghanem, Project Coordinator, SLN-Aecon Joint Venture — Darlington 9-1 Refurbishment Retube and Feeder Replacement Project (RFR) - Request for Exemption to Noise By-law (Motion to approve exemption to By-law 2007-071 for the period January 13 to May 31, 2016) 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Minutes of the Clarington Heritage Committee dated November 17, 2015 10-1 Council Agenda Date: December 14, 2015 Time: 7:00 PM Place: Council Chambers 10. 1.2 Minutes of the Clarington Museums Board dated November 11, 2015 10. 1.3 Minutes of the Orono Arena Community Centre Board dated June 23, 2015 10.2 General Government Committee Report of November 30, 2015 10.3 Planning & Development Committee Report of December 7, 2015 11 Staff Reports There are no Staff Reports to be considered under this Section of the Agenda 12 Business Arising from Procedural Notice of Motion 13 Unfinished Business 14 By-laws 10-7 10-13 10-17 10-25 14.1 2015-084 Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 8 of the General Government Committee Report) 14.2 2015-085 Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 9 of the General Government Committee Report) 14.3 2015-086 Being a By-law to require payment of fees for services and amend Schedule B of the Fee By-law 2010-142 (Item 10 of the General Government Committee Report) 14.4 2015-087 Being a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property (Item 13 of the General Government Committee Report) 14.5 2015-088 Being a By-law to authorize an Interim Tax levy for 2016 (Item 16 of the General Government Committee Report) 14.6 2015-089 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Gyaltsan Property Management Inc.) (Item 4 of the Planning & Development Committee Report) Page 2 t � Council Agenda Date: December 14, 2015 Time: 7:00 PM Place: Council Chambers 14.7 2015-090 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Zemer Holdings Ltd.) (Item 6 of the Planning & Development Committee Report) 15 Procedural Notices of Motion 16 Other Business 17 Confirming By -Law 18 Adjournment Page 3 Council Minutes November 23, 2015 Minutes of a regular meeting of Council held on November 23, 2015, at 7:00 PM, in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor W. Woo Regrets: Councillor C. Traill Staff Present: F. Wu, A. Allison, T. Cannella, attended until 8:31 PM, J. Caruana, attended until 8:31 PM, D. Crome, attended until 8:31 PM,. F. Horvath, M. Marano, attended until 8:31 PM, N. Taylor, attended until 8:31 PM, G. Weir, attended until 8:31 PM, A. Greentree, C. Fleming 1 Call to Order Mayor Foster called the meeting to order at 7:00 PM. 2 Moment of Reflection Councillor Hooper led the meeting in a moment of reflection. 3 Disclosures of Pecuniary Interest Councillor Woo indicated that he would be declaring_a pecuniary interest with respect to Item 16 of the General Government Committee Report. 4 Announcements Members of Council announced upcoming community events and matters of community interest. 5 Adoption of Minutes of Previous Meeting Resolution #C-304-15 Moved by Councillor Partner, seconded by Councillor Woo That the minutes of a regular meeting of Council November 2, 2015, be approved. Carried Resolution #C-305-15 Moved by Councillor Partner, seconded by Councillor Woo That the minutes of a special meeting of Council November 9, 2015, be approved. Carried - 1.- 5-7. 6 Presentations Council Minutes November 23, 2015 6.1 Mayor Foster presented a Certificate of Recognition to Charles Taws, Former Curator, Clarington Museums, in appreciation of his many years of service to the Museum Board and to the community as a whole. Mr. Taws was also presented with a framed photograph of the Charles Bowman family. Mr. Taws provided information on the Museum's procurement the photograph, and pointed out members of the Bowman family pictured. 6.2 Staff Sergeant Mitch Martin, Durham -Regional Police Services (DRPS), addressed Council advising of the launch of the 2015-2016 Festive R.I.D.E. Campaign on November 17, 2015, where members of DRPS were joined by emergency workers, transit representatives and members of Mothers Against Drunk Driving (MADD) to officially get the initiative started. Staff Sergeant Martin stated that Cassidy Bignell and Victoria Rosa, Grade 11 students from Holy Trinity Catholic Secondary School, spoke about their MADD project during the launch, noting their project earned $5,000 through the Youth and Philanthropy Initiative Canada which the students have put back into the community. Staff Sergeant Martin indicated he was very impressed with the students' presentation and introduced Cassidy and Victoria who then conducted a PowerPoint presentation on their MADD project and how the charity affects everyone. Cassidy and Victoria's message reiterated that impaired driving is a senseless act that kills innocent people and needs to be stopped. They urged Council and members of the public to support MADD. Cassidy Bignell, Victoria Rosa and Staff Sergeant Martin responded to questions from Members of Council. 7 Delegations 7.1 Kyle Fitzgerald, Chair, Durham Youth Council, and Tenzin Shomar, Youth Councillor representing the Municipality of Clarington, addressed Council concerning Item 5 of the General Government Committee Report - Endorsement of GO Train Extension to Bowmanville. Mr. Fitzgerald and Mr. Shomar highlighted the Youth Council's policy process and the steps involved in developing the "Connecting Clarington: GO Train Extension to Bowmanville" policy. Kyle Fitzgerald and Tenzin Shomar spoke of the importance of the extension as a priority project to ensure Clarington has a viable option for youth to be connected to . Toronto and the rest of Durham Region and to address the current competitive disadvantage that Clarington has as a result of the less frequent and more time- consuming bus connections. Mr. Fitzgerald advised timing is appropriate as the new Federal Government has pledged to increase transit funding by $20 billion, there is broad community support, there is agreement among local politicians. and local cost-sharing commitments have been secured. Mr. Fitzgerald stated the Youth Council looks forward to working with Clarington Council to lobby the Province to ensure the project gets the priority it deserves. -2- 5-2 Council Minutes November 23, 2015 Kyle Fitzgerald and Tenzin Shomar responded to questions from Members of Council. Mayor Foster requested the Youth Council to send correspondence to the Mayors of Whitby, Oshawa and Scugog and to the MPs and MPPs. 8 Communications — Receive for Information There are no Communications to be received for information. 9 Communications — Direction 9.1 Kyle Fitzgerald and Tenzin Shomar, Durham Youth Council — Endorsement of GO Train Extension to Bowmanville Resolution #C-306-15 Moved by Councillor Cooke, seconded by Councillor Hooper That correspondence Item 9.1 from Kyle Fitzgerald and Tenzin Shomar, Durham Youth Council, with respect to the Endorsement of GO Train Extension to Bowmanville, be referred for consideration during discussion of Item 10.2 - General Government Committee Report Item 5. Carried 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Minutes of the Newcastle Memorial Arena Management Board dated September 8, 2015 10.1.2 Minutes of the Clarington Heritage Committee dated October 20, 2015 10.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 10, 2015 10.1.4 Minutes of the Agricultural Advisory Committee of Clarington dated November 12, 2015 Resolution #C-307-15 Moved by Councillor Woo, seconded by Councillor Partner That 10.1.1 Minutes of the Newcastle Memorial Arena Management Board dated September 8, 2015 -3- 5-3 Council Minutes November 23, 2015 10.1.2 Minutes of the Clarington Heritage Committee dated October 20, 2015 10.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 10, 2015 10.1.4 Minutes of the Agricultural Advisory Committee of Clarington dated November 12, 2015, be received for information. Carried 10,2 General Government Committee Report of November 9, 2015 Resolution #C-308-15 Moved by Councillor Neal, seconded by Councillor Hooper That the recommendations contained in the General Government Committee Report of November 9, 2015 be approved, on consent, with the exception of items #1(i) #1(k), #5, #12 and #16. Carried Councillor Woo stated a pecuniary interest with respect to Item 16 of the General Government -Committee Report as his wife is member of the executive of the CUPE Local at Lakeridge Health Bowmanville and left the Council Chambers during discussion and voting on this matter. Item 16 — 2015-2017 Provisions Affecting All Employees — CUPE Inside & Outside, Non -Affiliated Employee Group, Other Applicable Employment Groups, Applicable Board and Committee Appointed Positions Resolution #C-309-15 Moved by Councillor Neal, seconded by Councillor Hooper That the recommendations contained in Confidential Report COD -025-15, 2015-2017 Provisions Affecting All Employees — CUPE Inside & Outside, Non -Affiliated Employee Group, Other Applicable Employment Groups, Applicable Board and Committee Appointed Positions, be approved. Carried Councillor Woo returned to the meeting. 5-4 -4- yCouncil meac �� Minutes November 23, 2095 Item 1(i) — Report FND-096-15 - Financial Update as at September 30, 2015 Resolution #C-310-15 Moved by Councillor Neal, seconded by Councillor Cooke That Report FND-016-15 - Financial Update as at September 30, 2015, be received for information: Carried Item 1(k) — Report CAO -003-15 - Implementing the 2015-2018 Strategic Plan Resolution #C-311-15 Moved by Councillor Neal, seconded by Councillor Hooper That Report CAO -003-15 - Implementing the 2015-2018 Strategic Plan, be received for information. Carried Item 5 — Curry Clifford, Corporate Initiatives Officer, Municipality of Clarington, Regarding Actions to be Forthcoming with Respect to GO Train East Lakeshore Extension Resolution #C-312-15 Moved by Councillor Neal, seconded by Councillor Cooke That the presentation of Curry Clifford, Corporate Initiatives Officer, Municipality of Clarington, regarding actions to be forthcoming with respect to GO Train East Lakeshore Extension, be received with thanks; That Correspondence Item 9.1 from Kyle Fitzgerald and Tenzin Shomar, Durham Youth Council, with respect to Endorsement of GO Train Extension to Bowmanville, be received for information; and That Kyle Fitzgerald and Tenzin Shomar, Durham Youth Council, be thanked for their presentation on endorsement of the GO Train extension to Bowmanville. Carried Item 12 — Tourism Service Delivery Consideration Resolution #C-313-15 Moved by Councillor Woo, seconded by Councillor Partner That Report COD -023-15 be received; -5- 5-5 Council Clarington- Minutes November 23, 2015 That the Municipal Service delivery model for Tourism as outlined as option a) in Report COD -016-15 with the approval of the additional position of a full-time Tourism Coordinator effective December 1, 2015, be approved; That the Clarington Tourism and Marketing Board and the Clarington Board of Trade be recognized and thanked for their efforts in working with the Municipality of Clarington on the proposed tourism service delivery model; and That all interested parties listed in Report COD -023-15 and any delegations be advised of Council's decision. Carried on the following recorded vote: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal Councillor Partner Councillor Traill Councillor Woo Councillor Cooke Councillor Hooper Mayor. Foster 10.3 Planning & Development Committee Report of November 16, 2015 Resolution #C-314-15 Moved by Councillor Woo, seconded by Councillor Partner That the recommendations contained in the Planning & Development Committee Report of November 16, 2015 be approved, on consent. Carried 11 Staff Reports 11.1 Confidential Report LGL -010-15 — Clarington v. Mian Resolution #C-315-15 Moved by Councillor Neal, seconded by Councillor Woo That in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Carried M 5-6 gin`- i-0 ut, m, t Council 4__,In Minutes November 23 -,?015 The meeting reconvened in open session at 9:38 pm. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001, as amended, and one resolution was passed to give direction to staff. 12 Business Arising from Procedural Notice of Motion There was no Business Arising from Procedural,Notice of Motion introduced under this Section of the Agenda. 13 Unfinished Business There was no Unfinished Business considered under this Section of the Agenda. 14 By-laws Resolution #C-316-15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-laws 2015-074 and 2015-076 to 2015-082. 14.1 2015-074 Being a By-law to designate the Beech Centre as a municipal capital facility and exempt it from all taxes levied for municipal and school purposes (Item 14 of the General Government Committee Report) 14.2 2015-076 Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 6 of the General Government Committee Report) 14.3 2015-077 Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 7 of the General Government Committee Report) 14.4 2015-078 Being a By-law to establish certain lands as public highways in the Municipality of Clarington, to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington, and to name them (Item 8 of the General Government Committee Report) 7- 5-7 Council Garington Minutes November 23, 2015 14.5 2015-079 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington [1494339 Ontario Limited (Foley'Group)] (Item 2 of the Planning & Development Committee Report) 14.6 2015-080 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation 'of the Municipality of Clarington (H & H Properties Inc.) (Approved by Council September 8, 2014) 14.7 2015-081 Being a By-law to exempt a certain portion of Registered Plan 40M-1954 and 40M-2528 from Part Lot Control 14.8 -2015-082 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Bowmanville Seniors GP Ltd.) (Approved by Council February 10, 2014); and That the said by-laws be approved. Carried 15 Procedural Notices of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. 16 Other Business Councillor Neal requested clarification that correspondence had been sent to the Region following the last Council meeting regarding Energy -From -Waste. Councillor Hooper advised that a report would be coming from the Authority's CAO at the next Kawartha Region Conservation Authority meeting in response to large fil issues. He further advised that the Ministry of the Environment and Climate Change is leading a Provincial review of the need for stronger policy oversight for the provision of large scale activity. 17 Confirming By -Law Resolution #C-317-15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-law 2015-083, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 231d day of November, 2015; and That the said by-law be approved. Carried 18 Adjournment Resolution #C-318-15 Moved by Councillor Partner, seconded by Councillor Woo That the meeting adjourn at 9:43 PM. Mayor Carried 10110 Council Minutes November 23, 2015 Municipal Clerk 5-9 SNC-LAVAIIN SLN-Aecon Joint Venture Nuclear A if2275 Upper Middle Road East Joint Venture Oakville, Ontario L6H OC3 December 3rd, 2015 Clerk's Department Municipal Administrative Centre 40 Temperance Street 2nd Floor Bowmanville, ON LIC 3A6 Attention: Clerk's Department Reference: Darlington Refurbishment Retube and Feeder Replacement Project (RFR) Retube Waste Processing Building (RWPB) Darlington Nuclear Generating Station 320 Holt Road, Clarington, ON L1 C 3Z8 Subject: Noise By-law Exception Retube Waste Processing Building (RWPB) is part of the Darlington Refurbishment Retube and Feeder Replacement Project (RFR). The ability to produce concrete on extended hours is important to minimize the schedule. The pouring of pile cap concrete for RWPB is scheduled to commence January 13th, 2016 and end May 31St 2016. We would like to apply for a noise exemption permit for our concrete batching plant allowing them to batch any evening from 5:OOPM to 9:OOPM and Sundays from 7:OOAM to 5:OOPM between the dates mentioned above. Dufferin Concrete is the concrete supplier and their batch plant is located on 44 Port Darlington Rd. Bowmanville, ON. The area manager for Bowmanville is Joe Thompson — (905)261-0655. Truck and loader engine noise will be generated- as well as some minimal mechanical noise from the batching machines. The RFR is an important project to the City of Clarington and all of Ontario. Best regards, Maria Abi-Ghanem Project Coordinator SLN-Aecon Joint Venture 2275 Upper Middle Road East Oakville, Ontario L6H OC3 Phone: 905-464-7900 CC: Brian Savage — RFR Project Director Aaron Johnson — RFR Deputy Project Director Paul Tunks — RWPB Project Manager Dan Joudrey— RWPB Construction Manager CaISTR! TION REVIEWED BY ORIGINAi. TO: COUNCIL ❑ COUNCIL ❑ FILE DIRECTION INFORMATION COPY TO: O MAYOR ❑ MEMBERS ❑ CAO OFCOUNCIL ❑ COMMUNITY ❑ CORPORATE ❑ EMERGENCY SERVICES SERVICES SERVICES ❑ ENGINEERING O MUNICIPAL ❑ OPERATIONS SERVICES CLERK'S ❑ PLANNING ❑ SOLICITOR ❑ TREASURY SERVICES ❑ OTHER MUNICIPAL CLERK'S FILE Page 1 of 1 9-1 CLARINGTON HERITAGE COMMITTEE Minutes of Meeting November 17, 2095 MEMBERS PRESENT: Joe Earle Victor Suppan Todd Taylor Paul Davidson Councillor Hooper (7:40) Katharine Warren (Attended until 8.00) Peter Vogel (7:10) REGRETS: Robert Malone Tracey Ali Steve Conway Ruth Goff (ex -officio) Kim Vaneyk (ex -officio), STAFF: Brandon Weiler J. Earle welcomed everyone to the meeting. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA 15,21 Moved by K. Warren, seconded by V. Suppan, THAT the agenda be adopted. "CARRIED" ADOPTION OF MINUTES 15.22 Moved by T. Taylor, seconded by K. Warren THAT the minutes of the Meeting of October 20, 2015 be accepted. "CARRIED" - ---- --- - -..---------- -------- ------ - - _...- --- ---- - ---- ---- _ .., 1 1 Page 10-1 DELEGATIONS AND PRESENTATIONS BUSINESS ARISING 1640 Concession Road 9 Alterations — At the October 20, 2015 meeting the committee received a presentation from Dana Snow, the new owner of the property, and discussed potential changes to convert the former church building to a single detached dwelling. The committee has had a chance to review the staff report and the proposed draft designation by-law. The committee was pleased with the draft designation by-law. 15.23 Moved by T. Taylor, seconded by K. Warren THAT the proposed alterations to 1640 Concession Road 9 to convert the building from a former church use to a single detached dwelling be accepted and that the new draft designation by-law be accepted as presented in staff's report. "CARRIED" Drafting Heritage Designation By-laws — The committee used the draft by-law for 1640 Concession Road 9 as an example and an opportunity to discuss what information is required when drafting a heritage designation by-law and what the by-law needs to capture about the heritage value of the property. V. Suppan provided the committee with a presentation that was given by the Ministry of Tourism, Culture and Sport staff to a previous committee that highlights many of the key aspects. The committee engaged in discussions on how much detail should be in the by-law, especially when identifying listed items, and if non -original elements of the structure should be listed. The key message that was highlighted was that it really is a case by case basis. Depending on the property and the heritage value of the property it may be important to capture either old or newer elements or both. It is the same case when discussing the level of detail identified in the by-law, it will depend on what the committee and Council feel is important to ensure the preservation of the heritage value of a property. This could include very detailed descriptions of specific elements or more general comments about the style of the building and the materials used.. Jury Lands Foundation (Camp 30) — B. Weiler reported that Wynn's Property Maintenance has completed the works on bush hogging the sides of the trail, clean up of large debris and reseeding of the area disturbed when the new section of trail was constructed. The owners of the property have also cleaned up portions of the site around the buildings including cutting back long grass and cleaning up large debris. The brushing and other works are to make the trail safe for public use and to show the public that there. is positive steps happening on the site. It is hoped this will encourage trail users to help steward the site, activity and eyes will help avoid further vandalism 21 Page 10-2 and debris dumping. The owner has installed signage along the trial to identify that the portion of the property, including the buildings, which is private property and not to be used by the public. The Jury Lands Foundation, staff and a representative of the owner presented at the National Trust Conference in Calgary on October 23. The presentation was very well received and contacts made at the conference can help the groups work moving forward. REPORTS FROM OTHER COMMITTEES Bowmanville Community Improvement Program — No news to report Orono Community Improvement Program — No meeting to report Newcastle Community Improvement Program — No meeting to report Architectural Conservancy Ontario, Clarington Branch — No news to report Newcastle Village & District Historical Society — No news to report Museum — Resignation of Charles Taws as Archivist, search for replacement underway. Heritage Week Working Group — Meeting November 25, 2015 CORRESPONDENCE AND COUNCIL REFERRALS 1640 Concession Road 9 — The report, which was sent to committee members prior the Planning and Development meeting, was received and accepted at Planning and Development Committee. Councillors thanked Dana Snow for her work and vision for the property. There will be an ad in the local paper identifying the proposed designation by-law and the public will have 30 days to provide comments. PROJECT REPORTS Subcommittee Reports: Public Outreach and Education Committee — Members from the committee met to discuss a work plan for this committee and to formulate ideas on potential projects. J. Earle indicated he would send out a summary of the meeting to all members. Some of the projects that were identified included the following: Updating the committee's display boards for when they attend public events - Creating a presentation that can be delivered at schools for students - Creating a working relationship with fellow Municipal Heritage Committee's in Durham Region and hosting workshops/presentation for networking and to identify what projects other committees are engaged in. - Reaching.out to Kim Vaneyk to identify if there is a role for the committee in the barn book. 3 1 P a g e 10-3 Reviewing the Heritage Clarington website and providing input for updates. Creating a new calendar for fundraising — Heritage Home calendar was discussed. Continuing with heritage property owner engagement by continuing to collect information from home owners and using that information in future projects Municipal Inventory and Register Committee — The committee has not met yet. V. Suppan indicated he would try to set up, a meeting in the coming weeks prior to the December meeting. NEW BUSINESS 2016 Committee Meeting Schedule — The schedule for 2016 is attached to the minutes. Meetings are the third Tuesday of each month with the exception of July and August. Committee Memberships — The committee made the following motions relating to memberships for the 2016 year. 15.24 Moved by V. Suppan, seconded by K. Warren THAT the committee renew their Community Heritage Ontario membership for 2016 in the amount of $75. "CARRIED" 15.25 Moved by V. Suppan, seconded by P. Davidson THAT the committee .renew their Clarington Museum membership for 2016 in the amount of $25. "CARRIED" Committee Budget for 2016 — The committee discussed what would be an appropriate budget for the 2016 year. After the report on the ideas of the Public Outreach and Education sub -committee the committee felt that there may be an increased need for a larger budget than 2015 ($1,000) if some of those projects were to proceed in 2016. 15.26 Moved by P. Davidson, seconded by T. Taylor THAT the committee. approve a budget for 2016 in the amount of $1,500. "CARRIED" The committee indicated a willingness to request funds from Council during the budget review process for 2016 to help with education of committee members and to help fund some potential projects. The committee's existing funds were generated from fund raising efforts, including publishing books and calendars, house tours, etc. The E � � 10-4 committee felt that they needed those funds to continue to create new publications and projects. To be a true resource that Council can rely on it is important for members to be educated and current with emerging heritage practices, this is gained by attending conferences or workshops. The committee agreed that they needed to request Council funds for committee education. The committee will continue formulation of such a - proposal at the December meeting. V. Suppan moved to adjourn the meeting. Next meeting: December 15, 2015, 7:00 p.m., at Clarington Municipal Offices in Room 1C 5 1 P a g e 10-5 Clarington Heritage Committee 2016 Meeting Schedule CHC Meetings are scheduled for the third Tuesday of each month as follows. All meetings will be held at the Municipal Administrative Centre in Meeting Room 1 C Entrance through the Library Doors and up the stairs to your left All meetings of the CHC are at 7:00 p.m. January 19, 2016 February 16, 2016 March 15, 2016 April 19, 2016 May 17, 2016 June 21, 2016 September 20, 2016 October 18, 2016 November 15, 2016 December 20, 2016 10=6 6jPage Claringto❑ `°Illseuins To illuminate Clarington and its heritage through lasting and meaningful experiences with artifacts, exhibitions and programmes that inspires future generations and enlivens our community BOARD MEETING Nov. 11, 2015 Sarah Jane Williams Heritage Centre 62 Temperance Street Bowmanville, Ontario Present: B. Seto M. Morawetz Regrets: S. Elhajjeh M. Adams (ED) S. Laing K. Warren J. Sturdy S. Cooke W. Woo O. Casimiro T. Thompson The regular business meeting was deferred for guest presentations at 7:00 p.m. Board Orientation regarding Municipal Relations and resources with guests Nancy Taylor, Director of Finance/Treasurer, and Fred Horvath, Director of Operations took place prior to the regular business meeting of the board. Presentations included insurance and risk management for boards, budget processes, investment possibilities on reserve funds, donations and receipt processes, and next steps for operating procedures regarding financial duties presently being undertaken by the Finance Department, as well as maintenance of the buildings including plans for Hvac updates, fire inspections and meeting legislative requirements like safe water monitoring, accessibility, and asbestos management, along with projected capital investments needed to maintain and improve the building envelopes using annual budget and long range planning. The board would like to thank our guests for providing information and resources to us, and for taking the time to attend our meeting. The board also thanks Councillor Woo for arranging for the municipal staff to attend. i. Call to Order: B. Seto called the meeting to order at 8:00 p.m. 10-7 2. Adoption of Agenda: Moved by: T. Thompson Seconded by: THAT: the agenda be adopted as presented. MOTION CARRIED 3. Disclosure of Interests: No interests were disclosed. 4. Correspondence: None was received. 5. Announcements: K. Warren M. Adams, Executive Director (ED) confirmed with regrets the resignation of Charles Taws, Curator, effective.Nov. 17th. Charles gave two weeks' notice but has some vacation and lieu days to be paid out. M. Adams, ED, is working with the Finance Department to finalize wages owing. The board and the community at large wish Charles well knowing his depth of local knowledge along with his unique ability to tell the stories will never be replaced. 6. Approval of Minutes: Moved by: T. Thompson Seconded by: J. Sturdy THAT: the Board meeting of October 14, 2015 minutes be approved as submitted with corrections in the Committee Reports of Finance and Collections that the date noted as the next meeting of the board should read Nov. 11th, 2015. MOTION CARRIED 7. Business Arising from Minutes: Nothing was brought forward. 8. Executive Director's Report: M. Adams, Executive Director, reviewed his report noting that the 2015 year has been one of transition. Success has been evident though in significantly increased visitors to the museum nearly doubling previous numbers. M. Adams highlighted the Museum Structure & Policy section noting that reviewing staff structure and responsibilities will be of even greater significance with the Curator's departure. One plan would be to feature guests who have been local historians and writers. With regards to Municipal, Community & Corporate Relations, M. Adams has engaged several municipal departments working toward collaborative events like the unveiling of the recently donated original Charles Bowman (Founder of Bowmanville) painting which was very successful, and sharing of the Sports exhibit presently in place at the Sarah Jane Williams Heritage Centre, along with community service groups now as a member of the Bowmanville Rotary with plans to participate in Rib Fest 2016 as an opportunity to promote the museum to a larger audience. Exhibit, Event & Programming schedules are an integral part of the 5 year Exhibit plan and are under review. The Avro Arrow exhibit will be in place as planned early in 2016 but will continue to be built upon with local components as time passes and things are ready. During this year of transition, exhibit planning and development for 2016 was a priority. Still a lot of work to be done. Plans are almost complete to create a permanent Camp 30 exhibit. Regarding Fundraising, Sponsorship & Marketing the CMOG grant has been confirmed as $25,161 for 2015 — 2016 having met the requirements this year. There is a need to re-examine timing of top tier sponsors to support programs effectively as during this Um transition year, some sponsorship funds cover activity in both 2014 and 2015 (i.e. War Exhibit and associated programming). Volunteer positions continue to be developed and filled to support programming, administration, archives and grounds. Previous to the Curator's resignation, which challenges our ability to meet the 2016 exhibit schedule, plans were in place regarding staffing but will be reassessed. * Staff are, returning from and leaving for parental leaves Jan 1, 2016. Restructured positions with realigned responsibilities will be brought before the board for review at a future meeting. Moved by: J. Sturdy Seconded by: K. Warren THAT: the Executive Director's report be accepted as submitted. MOTION CARRIED 9. Committee Reports: a) Finance Report — O. Casimiro reported that a meeting had been scheduled for 6:30 this eyening.prior to the regular board meeting, but was postponed with guests anticipated for the orientation and several committee members unavailable at the earlier hour. Noted on the report a surplus year to date, but with a deficit existing from 2014, an accumulated deficit is showing at this time. The December report is expected to reflect a much more positive picture of our financial situation with a $71,000 donation anticipated. O. Casimiro plans to meet with the Finance committee prior to the Dec. board meeting when more information will be available for planning purposes along with the new account ledger that the municipality is working to build on our behalf. Moved by:. K. Warren Seconded by: J. Sturdy THAT: the Finance Report be accepted as presented. MOTION CARRIED b) Collections Report — Committee met asplanned Nov. 3, 2015 and submitted a report of items recommended for accessioning along with recommendations 10-10 after reviewing the museum's statement of purpose and mandate for each site and the archives. Several processes need to be updated perhaps including the use of a transferable form to perform the dual purpose of documenting incoming pieces as well as items approved for accession. Next meeting is planned for Thursday, Nov. 26" for other pieces including a Rolex watch collection that have not yet been dealt with. Processes for tax receipts for goods received were reviewed. It was noted that with C. Taws departure, the collections committee will have a greater interim level of responsibility of working with M. Adams regarding accessioning, donations and tax receipts. Moved by: S. Laing Seconded by: J. Sturdy THAT: the Collections Report be accepted as submitted. MOTION CARRIED c) Membership Report — M. Adams reported that all previous members have been contacted to try to encourage return memberships. It was recognized that as in the past research was free with a membership which may only provide a onetime need for engagement. M. Adams recommended the committee consider other draws/offers like a discount program while avoiding unlimited "free" offers, or VIP appreciation & thank you events. Moved by: J. Sturdy Seconded by: K. Warren THAT: the Membership Report be accepted as discussed. MOTION CARRIED- `, d) Property Report — M. Adams gave a brief update supporting insights discussed earlier in the evening with Fred Horvath, Director of Operations. 10. New Business: a) Governance Structure — to be carried over to the February board meeting for further discussion as planned with the request to include email policy, electronic voting, executive meeting procedures & reporting etc. These items and other policies and procedures are being requested as a result of the handling of the $35,000 transferred from the reserves to the general operating accounts required after the September 2015 but prior to the October board meeting. 10-11 11. Date and Place of Next Board Meeting The next meeting will be held, Wednesday Dec. 9th, 2015 at the Sarah Jane Williams Heritage Centre starting at 7 p.m. 12. Adjournment: K. Warren moved the meeting be adjourned at 9:00 p.m. Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives 10-12 J_7 4� I'. th MINUTES ORONO ARENA COMMUNITY CENTRE BOARD June 23, 2015 Present: John Witheridge Elaine Dillon Gord Lowery Laverne Boyd Wendy Partner Willie Woo Jackie Moore Guests: Allan Lagace Murray Dennis Regrets: Rorie Woods Michael Di Lelia Call to order by Wendy Partner at 7:45 p.m. Agenda: presented by: Jackie Moore Moved to accept: John Witheridge Seconded: Elaine Dillon Passed Minutes from April 21, 2015 meeting: presented by Jackie Moore Motion to accept as received: Elaine Dillon Seconded: Gord Lowery Passed Election of Officers: Nominations for Secretary: -John Witheridge nominated Jackie Moore No more nominations Jackie Moore will stand as Secretary Passed Nominations for Chairperson: Laverne Boyd nominated John Witheridge No more nominations John Witheridge will stand as Chairperson Passed 10-13 Financial Report distributed June 22, 2015 by email and attached to this report. Motion to receive the financial report without prejudice for April 30, 2015 — Laverne Boyd Motion to accept as received: Laverne Boyd Seconded: Jackie Moore Passed New Business: Discussion was held on the Incident of Saturday, June 13, 2015. Information was very limited therefore the board is waiting on more information to come forward. Wendy Partner informed the board that Andy Allison, Municipal Solicitor, is in the process of changing the by-laws for all the Municipal Boards. In the very near future, there may be a change to By -Law 2007-036 that establishes the Orono Arena Community Centre Board. The board asked to discuss this after more information has come forward and the Chairperson, John Witheridge has spoken with Andy Allison, Municipal Solicitor. John Witheridge will call a special meeting of the Board once more information has been gathered. Frederick Horvath, Director of Operations, invited the Board to the Community Buildings Information Meeting. Elaine Dillon, member of the Orono Arena Community Centre Board and Allan Lagace, Chairman of the OAAA attended the meeting held on Saturday, May 30, 2015. It was a long day but very good information was received. In the near future, Jeanette Whynot will conduct an Accessibility audit. Wendy Partner to notify us when the audit schedule is produced. Motion to adjourn at 8:45 pm: John Witheridge Seconded: Laverne Boyd Passed Next Meeting: October 20, 2015 at 7:30 pm. John Witheridge Chairperson 10-14 Orono Amina And Gommunf4, Centre 8afmica Shiaet A% at Apr 30, 205 A$ s F -T Term- 080it Bar*A-Psyolg f3ank-Operatri9 a--cauril Cp5ib: ToW Ardauniti Pt-ta-ivablQ Accounts ReW990te WE Adjust - A=. uWf, Remivabf& Riyubhw Kni T€ IAL WRRENT A,5$U--!� FfRED A56ET5 Fumilwe & Elpipmont Equip FumiWm & Ecrilpment. Net TOTAL FIXED ASS �$ TOTAL ASSET LfAVUTY cU,gr,ENT LIAMLITIES ActovintS PtybreYi , 'JstWMS Aiucrued Wbilftlftl Agg-g-unis PayaNe vacalinfl Pay�kle V'xatiorf, pa*;Ile Emplayeb edud, i WAS FtaygOle k El Pgy-,Ablllll G7PFP-ar,b(e Fc-dcrsHrl.r-0fns rax Poyg�Ja P3 ul, 041 Nqyabfe R4-c,;'iEn Papbfo-, TOW 1AX. a P a ya f - 0 8 T Or, Sal -m; G 6 T Gin PurcheAy G S T Rommill G, S T R�iya b I* H'ST Paid I'll Putt-PaSes ToTAL, CuRReNT LiABILIRES TO-rAL LIABILiTy MUM RRTAINM EAWNGS TO, Rn 0 " &sa RFIaV�--d Vaifiin!p curfent E41ni"o . TOTAL RETAMED EARNING8 TOTAL EQUITY - LIABJUT11�3 AND MUM 4,5 -44,r -q Gid 202 92 l7oKON-1. 63 2,457. 08 ,7.71453 13331 100J 77 14 200.177.14 "s k •) 10-15 Orono Arena And Community Centre C.Qmpargti+e Imome stiaterwrit REVENUE REVENUE Sank inivie 3t Rirverwe Rin; .1-A Floa Rtplaf Renal - f3�'�tf5 Ren;ol . Had meetm�q Room Rental D A,F.E. Ra(SH D.A,F.B.140wl let I},A,F,Br Rei•Stappilt5 t3e.-i NLg10 SAat n Ice EgripMent =anngtoncuntncbu Skate Sharp?e: Nrlscolanwuls* i,?urrstien Bre;:ett Ac'+ v�tisirr TOTAL REVENUE TOTAL R EWE EXPENSE COST Of: Or-ERA710N$ Arena Maimanaa Arena'SupptlRs F � v Dues Bank Gbit tbs & Sundry EV, SES P,OROr , ror QiJ nPki G -zoline Traq$pr F4afntgnssagg Groupds MmMebaoce Hy dm Its 8fju4p rf Roo.mo Y�s[ar ,A�tert�ing 1�iticc y,st:�a1+�s Mi'sce llama -us Training 141,q•g,e-% E, Eymnle. pgnniion Pvj0W* CFP E xpe-nye Satoncing 5r-ty Ded for 2011 WCP F-xperr5= Fayrell Exp nig. Twirl TOTAL COST Or OPERA -SONS TaTAI- F :XJJ `h S S NET INCOME umm Sic t M! Jail [;1, 201. to Apt 313, MIS 151,8�12,�u= 3,ti7it,0i� 22$,00 0,01) U0 D.M b Oar 1,4,0 001 0.00 o:�if7 0.00 ti.0 C 161,455 3S 2,411.'72 995141 11,249,3:' E7,€i'59.w3 9,94 9.00 4, Rj5.05 ,440.30 0G 223.12 1,213.'07 55.42 #wwpl Jars 41, N14 to Apr` 1d t1,C43 i45,991.5{F 2,7`5A CO 5,441 tib 75,00 U6, CLOG O.00 z, MOO 4.00 25.0, Am 3.59ty_W aW 5,o7o.M 1,234.5-5 50.00 V6:92 7'3.40 r ;Wf fid 0.00 129.95 15rf��5 1' qn:11..bt� 3Q3.44 1,273,311 tS.S� 47,E O.rlr.7 G. -U0 x357.:313 ,5-1,Ot3F.2'� 076.59 t,2r�1.0i) 1,755.7.1 € rS�,1i5 t.:ZJs 711 1.G`2.J1 gO9,6�8. 177 ••.•• I�S a. �,JV.� 14S,f�5�.:37 1 i 3, X90_ i±3 5'1,797,23 51,157.01 3�¢:cyrt Me 1.91 -MAD 11.$5 -46.62 2410>¢D 0.01) .00 10.91? WD11 -41-41 frM •ioo.ao 0. Ch? 0 003 • i .'35 -1.v) --E-7,44- 1,602M 5 44- 1,11102.123 ua-7 DA, -1;{14.131{ yt5,O3 -4.37 3B.42 1,16�.sB -1 3,5Lt MAB 5.151 s7: =d.4,B 553.87 21.37 9.94 21,57 X31 -?.3x3 1.25 . Cladogton General Government Committee. Report to Council Report to Council Meeting of December 14, 2015 Subject: General Government Committee. Meeting of Monday, November 30, 2015 Recommendations: 1. Receive for Information (a) 8.1 Minutes of the Central Lake Ontario Conservation Authority dated November 17, 2015 (b) 8.2 Minutes of the Kawartha Conservation Authority dated September 23, 2015 (c) 8.3 Minutes of the Newcastle Village Community Hall Board dated September 15, 2015 (d) 8.4 Minutes of the Ganaraska Region Conservation Authority . dated October 15, 2015 (e) 8.5 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — Durham/York Energy From Waste Project (MOE File No.: EA -08-02) (2015 Compliance Monitoring Report) (f) 8.6 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham — Region of Durham's Comments on the Conservation Authorities Act Discussion Paper (g) 8.7 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham — Update Regarding Ontario's Proposed Cap and Trade Program for Greenhouse Gas Emissions and Potential Impacts on the Solid Waste Management Sector (h) 8.9 Linda Gasser — Durham Incinerator Emissions Exceedances, Delegation to Durham Region Council on November 4, 2015 Page 1 10-17 Clarhigton General Government Committee Report to Council (i) 8.10 Patrick Puccini, Senior Project Manager, AECOM — Notice of Study Completion and Transportation Environmental Study Report (TESR) Submission — Highway 401 from Brock Road to Courtice Road — Class Environmental Assessment and Preliminary Design Study, Ministry of Transportation (j) 8.11 Rodney Fry, DCR Manager, Blackbird Constructors 407 General Partnership — Notice of Submission Highway 407 East Phase 2 Design and Construction Report #2 (DCR) (k) 8.12 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — Durham/York Energy From Waste Project (MOE File No.: EA -08-02) (Inquiry and Contact Logs) (1) 8.13 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — Durham/York Energy From Waste Project (MOE File No.: EA -08-02) (Ambient Air Quality 3rd Quarterly Report) (m) 8.14 Heather Brooks, Director Natural Heritage & Watershed Planning, Central Lake Ontario Conservation Authority — Central Lake Ontario Conservation Authority Board of Directors Staff Report #5326-15 and Resolution #119/15: Highway 418 — Resolution to the Change in Design of the Crossing of the Provincially Significant Harmony -Farewell Iroquois Beach Wetland Complex and Lake Iroquois (n) 8.15 Ross Nichols, Fire Marshal and Chief, Emergency Management, Ministry of Community Safety and Correctional Services, Office of the Fire Marshal and Emergency Management — Syrian Refugee Crisis (o) 8.16 Kathryn Shaver, Vice -President, AMP Engagement and Site Selection, Nuclear Waste Management Organization "Implementing Adaptive Phased Management 2016-2020 — Draft for Public Review" (p) 8.8 Judy Mead, President, Autism Home Base Durham — Thank You for Community Grant (q) 9.3 Rosalie A. Evans, Solicitor -Clerk,. Municipality of Neebing — Consultation on the Police Services Act Page 2 10=18 ClaritWma General Government Committee Report to Council (r) 9.6 Rosario Marchese, Chairperson, Citizen's Coalitions Against Privatization (CCAP) — Hydro One Not for Sale Campaign (s) 9.7 Linda Gasser — Energy From Waste, Waste Management Advisory Committee (EFW-WMAC) 2. Brad Carter, Acting Planning Manager and Bill McLean, Board Member, Durham Regional Police Services, Regarding Community Safety and Policing in Durham Region - 2017-19 Business Plan That the delegation of Bill McLean, Board Member; and Brad Carter, Acting Planning Manager, Durham Regional Police Services (DRPS), be received with thanks; and That the link to the DRPS Public Opinion Survey be forwarded to Corporate Communications to be added the municipal website. 3. Sean Derouin, Project Manager, Ministry of Transportation — Application for Noise By-law 2007-071 Exemption for MTO WP 4117-12-00 5. That the exemption request by the Ministry of Transportation — Application for Noise By-law 2007-071 Exemption for MTO WP 4117-12-00, be approved. Been (retd) The Honourable Mr. Justice D. Halikowski, Ontario Court of Justice — Sam Sharpe Courthouse — Regional Municipality of Durham That the proposal to rename the "Durham Courthouse" (located at 150 Bond Street East, Oshawa, Ontario) to the "Lieutenant-Colonel Sam Sharpe Memorial Courthouse", be endorsed by the Municipality of Clarington. Debi A. Wilcox, Regional Clerk/Director of Legislative Services Regional Municipality of Du , rham — Memorandum from [fir. Robert Kyle, Commissioner '& Medical Officer of Health Dated October 15, 2015 Re: National Pharmacare That the following Town of Ajax resolution, endorsed by the Region of Durham, regarding national pharmacare, be endorsed by the Municipality of Clarington: Whereas the Town of Ajax has recognized and consistently demonstrated over the past years,, its commitment to the importance of healthy citizens as the foundation of a healthy, engaged and economically vibrant community; and Page 3 10-19 Clarington General Government Committee Report to Council Whereas studies indicate that over 3 million Canadians, including many in our ,community, don't take medicines prescribed by their doctors because they can't afford them; and Whereas Canada is currently the only developed country with a publicly funded universal health insurance program that does not include prescription drug coverage; and, Whereas studies show that adding a national pharmacare Program to our national health care system would lower costs to businesses by over $8 billion per year, providing Canadian companies competitive advantages in international trade; and Whereas recent research confirms that these gains can be achieved with little or no increase in public investment; and Whereas a national pharmacare program would support better quality, more evidence based prescribing, including reducing dangerous and inappropriate prescribing to Canadian seniors; and Whereas a national pharmacare program is sound policy, both economically and socially; and Whereas health and economic studies now show that such a policy would improve health in municipalities and give local businesses a competitive advantage in the global marketplace; Therefore be it resolved: That Council endorses the creation of a national pharmacare program as an extension of Canadian Medicare and urges the Federal Government to work with the Provinces to implement a national pharmacare program; Be it further resolved that Council calls on the Province of Ontario to work with other provinces and the Federal Government to develop and implement a national pharmacare program; and Be it further resolved that a copy of this resolution be sent to the Leaders of the Conservative, Liberal, and NDP Parties of Canada, Council of the Federation, Premier of Ontario, Minister of Health and Long -Term Care, Region of Durham, Durham MPP's, Durham Municipalities, alPHa, the Federation of Canadian Municipalities and to the Association of. Municipalities of Ontario. 10-20 claftwn General Government Committee Report to Council 6. Jo -Anne McFarland, Clarington Polar Bear Swim Committee — Clarington Polar Bear Swim — January 1, 2016 That the request for Clarington Emergency Services, Fire Hall #2 to attend the Clarington Polar Bear Swim on January 1, 2016 in Newcastle, be approved. 7. Matthew Way and Jennifer Green, Region of Durham Health Department Regarding Mental Health Programming in the Region of Durham That the presentation of Matthew Way and Jennifer Green, Region of Durham Health Department Regarding Mental Health Programming in the Region of Durham, be received with thanks. 8.. Bond Rosegarden Subdivision Phase 1, Bowmanville, Plan 40M-2337 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works That Report EGD -021-15 be received; That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2337; That Council approve the by-law attached to Report EGD -021-15, assuming certain streets within Plan 40M-2337 as public highways; and That all interested parties listed in Report EGD -021-15 be advised of Council's decision. 9. Springfield Subdivision Phase 1, Courtice, Plan 40M-2426 `Certificate of Acceptance' and `Assumption By-law', .Final Works Including Roads and Other Related Works That Report EGD -022-15 be received; That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2426; That Council approve the by-law attached to Report EGD -022-15, assuming certain streets within Plan 40M-2426 and adjacent Plan 40M-1669 as public highways; and Page 5 10-21 Claftwn General Government Committee Report to Council That all interested parties listed in Report EGD -022-15 be advised of Council's decision. 10. Amendment to Fees By -Law Schedule B That Report ESD -004-15 be received; That the implementation of new service fees and an increase in fees addressed in Report ESD -004-15 be approved; and That the Fee By -Law Amendment, being a by-law to amend Schedule B of By -Law 2010-142 regarding the payment of fees for information and services provided by the Municipality of Clarington (Attachment 1 to Report ESD -004-15) be approved. 11. Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade That Report CSD -0.15-15 be received; That the sponsorship request for the Bowmanville Figure Skating Club in the amount of $2500.00, be approved. That the sponsorship request for the Clarington Zone Hockey Association in the amount of $1200.00, be approved. That the sponsorship request for the Newcastle Business Improvement Association in the amount of $300.00, be approved. That the sponsorship request for the Tyrone Community Centre in the amount of $500.00, be approved; and That the sponsorship request for the Orono Downtown Business Improvement Association in the amount of $300.00, be approved. That all interested parties listed in Report CSD -015-15 and any delegations be advised of Council's decision. 12. Clarington Fitness Centre Renovation -Request for Additional Fees That Report CSD -016-15 be received; That Council approve the invoice for additional work by Barry Bryan Associates in the amount of $70,000; 10-22 Claftwn General Government Committee Report to Council That the required funds be accessed from the Move Ontario Fund; and That all interested'parties listed in Report CSD -016-15 and any delegations be advised of Council's decision. 13. Parking Meters on Church Street That Report CLD -020-15 be received; That the extension of parking meters for Church Street, and Silver Street as shown in Attachment 2 to Report CLD -020-15 be approved; That the amendment to By-law 2014-059, referred to as Attachment 3 to Report CLD -020-15 be approved; That all. interested parties listed in Report CLD -020-15, be notified of the Report prior to the December 14, 2015 Council Meeting; That all interested parties listed in Report CLD -020-15 and any delegations be advised of Council's decision. 14. Appointment to the Clarington Museums and Archives Board That Report CLD -022-15 be'received; That John Witheridge be thanked for his contribution to the Clarington Museums and Archives Board; and That Stephen Middleton be appointed to the Clarington Museums and Archives Board for a term ending December 31, 2018 or until a successor is appointed. 15. Appointment to the Ganaraska Forest Recreational User Committee That Report CLD -023-15 be received; That Sharon Foster be appointed to the Ganaraska Forest Recreational User Committee for a term ending December 31, 2016; and That all interested parties listed in Report CLD -023-15 be advised of Council's decision. Page 7 10-23 16. 2016 Interim Tax Levy General Government Committee That Report FND-018-15 be received; and Report to Council That Council approve the interim rating by-law and authorize the Director of Finance/Treasurer to proceed with the production of the 2016 interim tax bills. 17. Clarington Representation on Durham Region Council That Clarington advise the Region of Durham that: 1) Clarington, with the largest land area, is both an urban and rural municipality; 2) Clarington will not accept a reduction in its number of Regional representatives; 3) Clarington does not view the reduction of the size of Regional Council as a key priority; 4) Clarington does not support the Direct Election of Regional Councillors; and That this resolution be distributed to the Minister of Municipal Affairs and Housing, Durham Region MPP's, the Region of Durham, the Regional Composition Review Committee, and the Durham Region area municipalities. 18. EFW -ACC Monitoring Program That, to reaffirm that the existing Energy from Waste Facility Environmental Monitoring Program meets all regulatory requirements and exceeds Regional Council approved monitoring plans: a. The Regional Municipality of Durham undertake an additional stack test as early as possible in 2016; b. The third party, independent and impartial testing agent approved by the Commissioner of Works be retained to carry out an additional stack test; and c. An independent report of data collected and analysed be presented to the Regional Council and the Municipality of Clarington. Page 8 aarftwn Planning &Development Committee Report to Council Report to Council Meeting of December 14, 2015 Subject: Planning & Development Committee Meeting of Monday, December 7, 2015 Recommendations: 1. Receive for Information (a) 9.1 Rooly Georgopoulos, Senior Project Manager, Stantec Consulting Inc. — Enbridge Gas Distribution Inc. — Proposed Pipelines to Serve the Communities of Fenelon Falls and Bobcaygeon — Notice of Project Change and Information Sessions (b) 9.2 Dolly Goyette, Director, Central Region, Ministry of the Environment and Climate Change.— Response to Resolution #PD -031=15 Regarding Environmental Assessment Conditions and.the Permit to Take Water for Hydro One's Clarington Transformer Station (c) 9.3 Brad Bowness, Vice President, Construction Services, Hydro One — Follow Up to the Ministry of the Environment and Climate Change's Response, Dated November 27, 2015, to the Municipality of Clarington's October 14, 2015, Resolution #PD -031-15 2. Rezoning Applications to Permit 5 Single Detached Dwellings and 1 Linked Dwelling on Holyrod Drive in Courtice That Report PSD -059-15 be received; That the proposed applications to amend Zoning By-law 84-63 by H & H Building Corporation (Valleymore Land Corp.) and LDB Holdings Ltd. continue to be processed including the preparation of a subsequent report, and That all interested parties listed in Report PSD -059-15 and any delegations be advised of Council's decision. 3. An Application Priority Green Clarington Green Development Framework and Implementation Plan That Report PSD -060-15 be received; Page 1 10-25 Clarington Planning & Development Committee Report to Council That Council endorse the green development framework described within the Priority Green Clarington: Green Development Framework and Implementation Plan (Attachment 1 to Report PSD -060-15); That Council authorize Staff to submit Attachment 1 and the related supporting studies to the Federation of Canadian Municipalities in accordance with the final report requirements of our Green Municipal Fund Grant Agreement; That Council authorize Staff to implement the 2016-2017 action plan contained in this report (Attachment 1, Section 7); That Council authorize Staff to apply for funding opportunities to support the action plan items, where identified; and That all interested parties listed in Report PSD -060-15 and any delegations be advised of Council's decision. 4. An Application by 564069 Ontario Inc. to Construct a 5 -Storey, Mixed - Use Building on Beaver Street South, Newcastle That Report PSD -061-15 be received; That Amendment 105 to the Clarington Official Plan, including amendments to the Newcastle Village Centre Secondary Plan, be approved to permit the development of a 5 -storey, mixed-use building, as contained in Attachment 1 to Report PSD -061- 15, and the By-law adopting the Official Plan Amendment be passed; That the Zoning By-law Amendment application to permit the development of a 5 - storey mixed-use building, be approved as contained in Attachment 2 of Report PSD -061-15, with a revision to Table 16A.2 to delete the line on page 4 of the proposed by-law regarding the setback of the primary building fagade above the third storey; That the'Newcastle Village Urban Design Guidelines be amended as applicable, including amendments to Maps 1 through 7, to include 49 and .63 Beaver Street South within the Historic Downtown District; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD - 061 -15 and Council's decision; and That all interested parties listed in Report PSD -061-15 and any delegations be advised of Council's decision. Page 2 10-26 Uaftoton Planning & Development Committee Report to Council 5. Names of Lost Hamlets That Staff be directed to prepare a report to have the Municipality be proactive in identifying the names of our lost hamlets and erecting appropriate signage to identify them and their history for all to see. 6. Application by Zemer Holdings Ltd. to Rezone Lands to Permit an Apartment Building at 50 Martin Road in Bowmanville That Report PSD -045-15 be received; That Addendum to Report PSD -045-15 be received; That Addendum 2 to Report PSD -045-15 be received; That the Zoning By-law Amendment application submitted by Zemer Holdings Ltd, be approved, as contained in Attachment 2 to Addendum Report PSD -045-15, with the following amendments: A. Delete subsection a. iii) (Maximum Yard Requirements) and renumber subsequent subsections accordingly B. Replace subsection 3 b) with the following: Construction and maintenance of a temporary sidewalk along the east side of Regional Road 57 from the subject site to Aspen Springs Drive if the development proceeds in advance of the signalization of Hartwell Avenue; That once all conditions contained in the Official Plan with respect to the removal of the (H) Holding Symbol are satisfied, including a site plan agreement that provides for: a) A driveway location that aligns opposite to Hartwell Avenue, being the location of future traffic signals; b) Construction and maintenance of a temporary sidewalk along the east side of Regional Road 57 from the subject site to Aspen Springs Drive if the development proceeds in advance of the signalization of Hartwell Avenue; c) Dedication of lands east of the development area to allow for a future public pedestrian connection to Rhonda Park (approximately 0.6 hectares); Page 3 10-27 Cf~,n Planning & Development Committee Report to Council d) Undertaking and implementing a scoped Environmental Impact Brief that addresses the proposed storm sewer connection and provides standard mitigation measures; and e) An appropriate design and provision of easements to facilitate shared access connection between the approved entrance and a minimum of four parcels to the north the By-law authorizing the removal of the (H) Holding Symbol be approved; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Addendum 2 to Report PSD -045-15 and Council's decision; and That all interested parties listed in Addendum 2 to Report PSD -045-15 and any delegations be advised of Council's decision. NMI 1 Clerk's Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: December 11, 2015 Subject: Council Meeting Agenda — December 14, 2015 --- Update File: C05.Council Please be advised of the following updates to the Council Agenda: 7. Delegations (See Final Agenda) Attached for Members of Council is the Final Consolidated Agenda. 9 Communications -- Direction (Addition) 9.2 Robert Malone — Report PSD -06115 —Application by 564069 Ontario Inc. to Construct a 5 -Storey, Mixed -Use Building on Beaver Street South, Newcastle (Attached) (Motion to refer correspondence for consideration during discussion of Development Committee Report) CAGIcf c: F. Wu, Chief Administrative Officer Department Heads �v Council Agenda Date: December 14, 2015 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at eflemingAclarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may be video recorded. Copies of Reports are available at www.clarington.net 1 Call to Order 2 Moment of Reflection 3 Disclosure of Pecuniary Interest 4 Announcements Council Agenda Date: December 14, 2015 Time: 7:00 PM Place: Council Chambers 5 Adoption of Minutes of Previous Meeting(s) 5.1 Minutes of a regular meeting of Council November 23, 2015 5-1 6 Presentations 6.1 Ted Baker, Chair, Energy From Waste — Waste Management Advisory Committee -- Annual Report 7 Delegations 7.1 Dr. Robin Jeffrey -- Report CLD -020-15 — Parking Meters on Church Street (Item 13 of the General Government Committee Report) 7.2 Confidential Delegation -- Confidential Legal Matter 7.3 Kristopher Bargenda - Report CLD -020-15 — Parking Meters on Church Street (Item 13 of the General Government Committee Report) 8 Communications — Receive for Information There are no Communications to be received for information as of the time of publication. 9 Communications — Direction 9.1 Maria Abi-Ghanem, Project Coordinator, SLN-Aecon Joint Venture -- Darlington 9-1 Refurbishment Retube and Feeder Replacement Project (RFR) - Request for Exemption to Noise By-law (Motion to approve exemption to By-law 2007-071 for the period January 13 to May 31, 2016) Page 1 i Council Agenda Date: December 14, 2015 Time: 7:00 PM Place: Council Chambers 9.2 Robert Malone — Report PSD -061-15 -- Application by 564069 Ontario Inc. to Construct a 5 - Storey, Mixed -Use Building on Beaver Street South, Newcastle (Motion to refer correspondence for consideration during discussion of Item 4 of the Planning & Development Committee Report) 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Minutes of the Clarington Heritage Committee dated November 17, 2015 10-1 10. 1.2 Minutes of the Clarington Museums Board dated November 11, 2015 10-7 10. 1.3 Minutes of the Orono Arena Community Centre Board dated June 23, 2015 10-13 10.2 General Government Committee Report of November 30, 2015 10-17 10.3 Planning & Development Committee Report of December 7, 2016 10-25 11 Staff Reports There are no Staff Reports to be considered under this Section of the Agenda 12 Business Arising from Procedural Notice of Motion 13 Unfinished Business 14 By-laws 14.1 2015-084 Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 8 of the General Government Committee Report) 14.2 2015-085 Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 9 of the General Government Committee Report) 14.3 2015-086 Being a By-law to require payment of fees for services and amend Schedule B of the Fee By-law 2010-142 (Item 10 of the General Government Committee Report) Page 2 Uarhwm Council Agenda Date: December 14, 2015 Time: 7:00 PM Place: Council Chambers 14.4 2015-087 Being a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property (Item 13 of the General Government Committee Report) 14.5 2015-088 Being a By-law to authorize an Interim Tax levy for 2016 (Item 16 of the General Government Committee Report) 14.6 2015-089 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Gyaltsan Property Management Inc.) (Item 4 of the Planning & Development Committee Report) 14.7 2015-090 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Zemer Holdings Ltd.) (Item 6 of the Planning & Development Committee Report) 15 Procedural Notices of Motion 16 Other Business 17 Confirming -By-Law 18 Adjournment Page 3 SUBJECT: PSD -061-15. An application by 564069 Ontario Inc. (the Gyaltsan family) to construct a 5 storey, mixed-use building on Beaver Street South, Newcastle, ON To those who do not know me, my name is Bob Malone, a resident of Newcastle. It is with pride that I serve Newcastle and Clarington in the following roles: President, Newcastle/Bond Head Ratepayers Association President, Newcastle Village and District Historical Society Member, Clarington Heritage Committee Member, Clarington Heritage Week Committee Member (representing Newcastle Historical), ACO Member for Clarington, Durham Land Division Committee In short, I'm committed 1 And, it is my personal belief the Gyaltsan family share the very same dedication to their community, That dedication is amply demonstrated by their restoration of the Massey/JASCO building and the building on the S.W. corner of Icing and Mill Street (Home Hardware). It is hard to imagine the fine job they have carried out on these properties would suggest a family acting against its own self -Interest, especially, if approved, they are about to undertake a new development at a cost of $13 million. As well, they have other real estate holdings in the Village. Last week, my colleague, Myno Van Dyke, set the Gyaltsan property and proposal in a unique context and, given the historical significance of the site, this is an important aspect of the Gyaltsan application. I am personally in favour of the proposed development and, in saying that, I would think the family probably has other choices about where to place their money. Instead, they have chosen to make the commitment in Newcastle and I salute that decision. By my calculation, the new building will house about 1.30 workers and residents and, even if half that number is simply people moving from other Newcastle locations, it could mean as many as 60 + new people. There is support from many of the Directors of the Newcastle Historical Society and from many Directors of the Newcastle/Bond Head Ratepayers Association. If Council chooses to approve the Gyalstan application as submitted, then our Directors look forward to engaging the proponent at the Site Plan approval stage to ensure a sympathetic relationship will exist between the new building and the Massey/JASCO building, the most important issue at the Historical Society. Robert Malone 215 Mill Street South, NEWCASTLE, ON L161C4 December 11, 2015 A M J � 1. .. I i � M,tr* Clerk's Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: December 14, 2015 Subject: Council Meeting Agenda — December 14, 2015 — Update File: C05.Council Please be advised of the following updates to the Council Agenda: 8 Communications -- Receive for Information (Addition) 8.1 Nigel Bellchamber, Amberley Gavel Ltd. — Report Regarding the Investigation of the Closed Meeting of Council for the Municipality of Clarington on February 26, 2015 eeent rW(�n-n unicipal Clerk CAGIcf c: F. Wu, Chief Administrative Officer Department Heads REPORT TO THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REGARDING THE INVESTIGATION OF THE CLOSED MEETING OF COUNCIL FOR THE MUNICIPALITY OF CLARINGTON ON FEBRUARY 26, 201.5 I. COMPLAINT The Corporation of the Municipality of Clarington ("Municipality") received a complaint about a Closed Meeting of the Municipal Council ("Council") on February 26, 2015. The essence of the complaint is that the closed meeting slid not meet the requirements of the 11 unicipal Act, 2001', as amended by Bill 1302 ("titin?icij)a1 Act" or "Act"). This request was sent to the offices of Amberley Gavel Ltd. ("Amberley Gavel") for investigation. II. JURISDICTION The City appointed Local Authority Services (LAS) as its closed meeting investigator pursuant to section 239.2 of the Municipal Act. LAS has delegated its powers and duties to Amberley Gavel to undertake the investigation and report to Township Council. III. BACKGROUND Section 239 of the illfunicipal Act provides that all meetings of a municipal council, local board or a committee of either of them shall be open to the public. This requirement is one of the elements of transparent local government. The section sets forth exceptions to this open meetings rule. It lists the reasons for which a meeting, or a portion of a meeting, may be closed to the public. The section confers discretion on a council or local board to decide whether or not a closed meeting is required for a particular matter. That is, it is not required to move into closed session if it does not feel the matter warrants a closed session discussion. ' S.O.2001, c. 25. 2 Bill 130: An /lei to ainend various Acts in relation to municipalities, S.O. 2006, c. 32 ("Bill 130"). Section 239 reacts in part as follows: Meetings open to public 239. (1) Except as provided in this section, all meetings shall be open to the public. 2001, c. 25, s. 239 (l). Exceptions Q A meeting or part of a meeting may be closed to the public if the subject matter being considered is, (a) the security of the property of the municipality or local board; (b) personal matters about an ideiitiflable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including ;natters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; (g) a matter iu respect of which a council, board, comnnittee or other body may hold a closed meeting tinder another Act. 2001, c. 25, s. 239 (2). The pct, ander subsections 239(5) and 239(6), does not permit a council, committee, or local board to vote while in closed session unless the Act requires or permits the meeting to be closed by virtue of one of its exceptions and the vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the municipality, local board or committee of either of them or persons retained by or under a contract with the municipality or local board. The Act authorizes the municipality to appoint an investigator who has the fiiiction to investigate in an independent manner, on a complaint made to him or her by any person, whether the municipality or a local board has complied with section 239 or a procedure by-law under subsection 238(2) in respect of a meeting or part of a meeting that was closed to the public, and to report on the investigation (section 239(2)), IV. INVESTIGATION Documents reviewed during the course of the investigation included the Agenda and Minutes and Supporting Documents for the General Purpose and Administration (GPA) Committee Meeting of Council on February 27, 2015, emails and correspondence related to the 2014 and 2015 Municipal Budgets, the Procedural By -Law and Notice By-law, and other relevant documentation. The Municipal Clerk ("Clerk") was also consulted during the course of the investigation. V. BACKGROUND (a) The Complain The complaint alleges that Council held an improper meeting on February 26, 2015, through email correspondence, prior to its GPA meeting on February 27, 2015. The complaint alleges that this correspondence "amounted to a meeting of council during which the Budget was deliberated, and from which the public was excluded, contrary to Section 239(2) of the Municipal Act". (b) The Email Correspondence At approximately 10:29 p.m. on February 26, 2015 the Mayor sent an e-mail to all Members of Council with respect to the Municipality's 2015 budget, the content of which provided "some thoughts on the budget". The Mayor sent a minor clarification to his original email at approximately 10:36 p.m. In the original email, he outlined several proposals to "liit 3.75%" (increase). The message asked the Members of Council to "Please send me yours" (thoughts), Of the seven -member Council, only two of the six Councillors responded. The Mayor suggested that those members bring forward their suggestions to staff -- presumably at the February 27, 2015 GPA Committee meeting. In a message addressed to both responding Councillors, the Mayor said `Be sure to bring those up, I'd ask staff, based on the answers move forward or not." VI. ANALYSIS AND FINDINGS (a) The Definition of a Meeting "Meeting" is not defined in the Alhrnicipal tact. However, we have previously defined it as a gathering of a quorum of members of council who enter into discussions that materially advance the business of the municipality or that set the foundation for decisions that would materially advance the business of the municipality at a fiiture date. This "gathering" does not have to involve the physical presence of Members of Council in a meeting place. Given the technological age, meetings can take place by serial or sequential email correspondence, telephone, text, or through online programs such as Skype or "Go To Meetings". The defining factor, in our opinion, is that a quorluna of members of a council has discussions that either materially advance the business of the municipality or that set a foundation for decisions which will be made at a fixture date. (b) The Email Corresnondence as a "Meeting" The email correspondence as it occurred between the Mayor and Members of Council cannot be elevated, in our opinion, to the status of a "meeting". The Mayor appears to merely be asking for the Members' thoughts in preparation for the following day's meeting. He does not attempt to influence them towards a specific decision or decisions, although he makes it clear by virtue of his proposals (as he had done publicly in the past, as we were told) that he would support only a 3.75% increase. He asks the Members of Council to "share their thoughts"; he does not ask them to agree with one or more of the proposals, or even his target of 3.75%, He does not ask them or invite them to share their thoughts with each other. Although the message was sent to a "group address" (Councillors Office) but he does not suggest they "reply all"). Further, the Mayor does not engage in any substantive subsequent correspondence with the two Councillors who did respond. He simply invites them to table their thoughts to staff and proceed forward on the basis of that information from staff. And, he does not forward the thoughts expressed in the response e-mail frons the two Councillors to other Members of Council. To say that Members of Council cannot communicate with one another on important issues would be to add an unnecessary chilling effect. It is expected that a Mayor would communicate with individual Members of Council outside of a Council meeting as one of the ways in which he or she would "provide leadership to the council" as required under the Act. It is only when a quorum of council in the absence of the public, is making a decision or• is selling the ground►ivork.for,ffi1z re decisions without following proper process under the Act will be in contravention of the 1Llrrnicil)al Acl or their own procedure by-law. A quorum of the Members of Council was not engaged in the email correspondence. Only two of the six Councillors responded and there was no sequential or serial correspondence among those who engaged in their "thoughts". Hence, this cannot be deemed to be a meeting of Council. VII. CONCLUSION Amberley Gavel has concluded that Council for the Municipality of Clarington did not have a closed meeting of council or its committee on February 26, 2015. 4 However, we would caution Members of Council that group emails can quickly and inadvertently, become a "meeting" of council, a committee of council, or a local board. Had the comments of any member been sent to "all" through a reply all response then our conclusion would likely have been different. Members of Council must be extremely cautious in this era of email and other assorted communication "apps" in ensuring that their technological exchanges are not, or will not be perceived to be, a quorum of council furthering the business of a Council or laying the groundwork for fihture decision making of council, in breach of the Act or Council's its Procedure By-law. VIII. PUBLIC REPORT We received frill co-operation from the Clerk and we thank her. This report is forwarded to the Council of the Municipality of Clarington. The Mialicrpal Act provides that this report be made public. It is suggested that the report be included on the agenda of the next regular meeting of Council or at a special meeting called for the purpose of receiving this report prior to the next regular meeting. N,�d Rd"",&4 for AMBERLEY GAVEL LTD. December 2015 61 Annual Report — Municipality of Clarington Energy From Waste — Waste Management Advisory Committee Summary * Committee Members Update Meeting Highlights Events Participation Site Tours Closing Remarks wade. .. anngement Committee Meetings Update • 4 Scheduled Meetings Tuesday, February 17, 2015 Presentation Lyndsay Waller and Kristy Brooks, Region of Durham, Regarding 'DYEC Project Website' Presentation Leon Brasowski, Director, Environmental Engineering, Covanta, Regarding 'DYEC Bottom and Fly Ash Disposal Protocol' Tuesday, May 26, 2015, Presentation Stephanie Sidler, Waste Technician, Works Department, Regarding 'Silent Waste Diversion ' Presentation Jennifer Baron, Business Manager, Covanta, Regarding 'Durham York Energy Centre Update ' Tuesday, September 15, 2015 Presentation Matthew Neild, Facility Manager, Covanta, Regarding 'Acceptance Test Protocol' Presentation Cathrine McKeever Regarding 'A Regional crafts/fabric exchange initiative' Tuesday, November 17, 2015 Presentation Craig Bartlett, Region of Durham, Regarding 'Status of Waste in Ontario' Presentation Wendy Bracken, EFW-WMAC Voting Member, Regarding 'Emissions Monitoring at the Incinerator' Presentation Linda Gasser, Regarding 'Recent Incinerator Emissions and the EFW-WMAC's Work Plan' All presentations available within meeting minutes at www.durhamyorkwaste.ca Committee Members Update • All Members attended various events throughout 2015 in local communities • Staff made multiple presentations to committee regarding initiatives in 2015 • End of 2 year term 2015. Past members and public can apply to new postings • Many members attended local E -waste events that suited their schedules Committee Events Updates Ereirgy from Waste -Waste Management Advisory Comr,attee (EFW-WMAC) Membership 2015 Nanne/LocationfElected By Ted Baker (Chair), City of Pickering, The Regional Municipality of Durham Neil Burnett, Town of Ajax, The Regional Municipality of Durham Margaret Clayton, Town of Whitby, The Regional Pun icipality of Durham Susan Clearwater, Town of Whitby, The Regional Municipality of Durham Erma Fernando, City of Oshawa, The Regional Municipality of Durham Suzanne Barnes (Vice Chair), Bowmanville, Municipality of Cl adngtcn Wendy Bracken, 'Newcastle, Municapardy of Clarington Jim Vinson, Courtice, Municipality of Clarington Kathy Coupland, Bowmranviile, Municipality of Clarington Additional Regional Compost, E -Waste and HHW Events Event Days Pickering Compost May 9 Pickering E -Waste & HHW Ootober 24 Ajax Compost & E -Waste April 18 Pickering E -Waste & HHW October 24 Whdby Compost May 2 WhibyE-Waste 0ctober3 Whitby Compost May 2 WhitbyE-Waste October Oshawa Compost May 2 Oshawa E -Waste & HHW September 26 Claftgton Compost April 18 Clarington E -Waste & HHW October 3 Clarington Compost April 16 Clarington E -Waste & HHW October 3 Clamigton Compost April 18 Clanngton E -Waste & HHW October 3 Clarington Compost April 18 Clanngton E -Waste & HHW October 3 Brock Compost April 25 Brock HHW .lune 20 Brock E -waste September 19 Scugog Compost May Scugog E -Waste & HHW October 17 Uxbridge C om post May 23 Uxbridge E -Waste June 2D Committee Events Updates • Durham Waste Fair August 29, 2015 • Over 250 in attendance • Multiple Vendors • Learning centres for kids on waste' • Learning centre on Environment ® Green Bin/Blue Bin Replacement z R.�PfOf COn SPf�'.,n yyww7i��1�� SHOW 1 L� :il:i Tours Niagara Processes all New York city waste Arrives by Rail Largest Plant in North East Operating 27 yrs New York Cont Handles All Medical Waste for eastern seaboard ® No FIT contract revenues from Tipping Fee and Steam 3 Committee members Attended Margaret Clayton Suzanne Barnes Tour DYEC, Clarington • First site tour November 17, 2015 • Undergoing Emission Testing while there • Positive comparison to all previously visited sites • Focused on Emission Equipment and systems • Recommendation — Create Tour Video to demo to public internal workings ,y,.b;haa r ##a VW DYEC Cont Martin Boiler system detailed ash management All monitoring done in Control room Detailed Exhaust management system 0.5 10 2 mm 21oamm a to 16 mm 16 to 32 mm 1 47 kilL Tour — Appliance Recycling ARCA Canada • Only certified Appliance recycling facility in Ontario • Detailed process for hazardous waste and chemicals • Durham is collecting Appliances and reclaiming all hazardous wastes 1 f.nl ]N ...a CAUT�OM . . Nandk wiMh Committee Year End Summary * Committee had many discussions and passed new resolutions outlined in meeting minutes. • Committee term has ended — new committee to be selected • Emission Stack Test is awaiting final regulatory approval • Waste volume is down slightly year over year • Additional meeting in January 2016