HomeMy WebLinkAboutTR-72-82 /N`SV Ke%%)V1'LfDGE ,D L IV 5 l a/
CORPORATION OF THE TOWN OF NEWCASTLE /
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
L1C3A6 TELEPHONE 623-3379
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF DECEMBER 13, 1982.
TR- 72 -82
SUBJECT: EXPANSION OF COMPUTER SERVICE
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RECOMMENDATIONS:
It is respectfully recommended:
1 . That this report be received; and
2. That the Treasurer be authorized to have an agreement drawn
up between the Corporation of the Town of Newcastle and
Real Time Datapro Ltd. , to accommodate the expansion
in computer service as shown on Schedule XII , attached,
for a total one time cost of $15,405.00 and monthly
maintenance of $331 .60; and
3. That the Treasurer be authorized to have an agreement
drawn up between the Corporation of the Town of Newcastle
and Real Time Datapro Ltd. , with respect to the implementation
of the Recreation Registration Program with a total one
time cost of $2,000.00 and monthly maintenance of
$450.00 as shown in Schedule XIII ; and
4. That the Treasurer make application to the Ministry of
Culture and Recreation under Wintario Non-Capital
Projects for use of computers in Recreation Management
for such grant monies as might be available to offset
the cost of expansion of service to the Community Services
Department and for the Recreation Registration Program; and
5. That the costs of electrical work to install the computer
system in the amount of $1 ,000.00 be charged to the
building renovations in each location; and
6. That the costs to expand the computer system be drawn
from the accounts as recommended in TR-66-82, Budget
Report to October 14th, 1982.
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BACK.GROUND AND COMMENT: �
In reviewing the expansion of the present computer system
to various other departments at locations remote from the Town Hall ,
IV 6('
TR-72 -82 -Page 2-
we have considered the advantages to be derived. Primarily, the two
largest operating departments would be provided daily access to their
financial information which would greatly assist in the management
and control of their budgets. The extension of the service to the
Public Works and Community Services Departments would provide them
with daily updates on their financial situation and this information
is of great importance as projects or fiscal operating periods draw
to a close.
The additional visual display units in Town Hall will
allow greater access by staff and provide the hardware for the
implementation of commitment accounting in 1983.
The Recreation Registration Program is an option which
is available and would greatly ease the workload during class regis-
tration for the Community Services Department. A brochure indicating
the features of the program is attached. In addition, Wintario has
a grant program specifically geared to the use of computers in
recreation management which could entitle the Town to a maximum
grant of 50 percent of the costs related to the expansion of services
to Community Services to a maximum of $10,500.00 (see attached
information) .
The costs of the expansion are set out on Schedule "XII"
and Schedule "XIII". The potential funding of the projects set out on
Schedule "XI" and the Wintario grant information is attached.
Respectfully submitted,
Kathry A. Campbell , C. A.
Treasu r
JKACJmr
Att.
November 5th, 1982
SCHEDULE XI
FUNDING OF COMPUTER EXPANSION
COSTS ONE-TIME COSTS
Costs Eligible for Grants (Start-Up Costs Only)
Two (2) Visual Display Units $ 4,280.00
One (1 ) Pair LDS 120 Modem 11190.00
Communication Line 120.00
Recreation Registration Program Implementation 2,000.00
One (1 ) Multiplexer Post Board 2,350.00
$ 9,940.00
Costs Not Eligible for Grants
Expansion to Hampton Office 5,325.00
One(1 ) Visual Display Unit 2,140.00
Electrical Costs 1 ,000.00
$ 8,465.00
TOTAL COSTS $17,405.00
FUNDING
Wintario Non-Capital Grant 4,970.00
1982 Current Budget
(Accounts 7007-200-X-2, 7004-233-X-4,
and 7103-249-X-6) 12,435.00
TOTAL $17,405.00
Ministry of
Culture and
Recreation WINTARIO GRANTS WG— 0308-25
Ontario
Section Subject Page
RECREATION 41ST OF COMPUTERS 1 of 2
IN RECREATION MANAGEMENT Day Month I Year
01 04 81
PURPOSE To permit recreation program managers at the
municipal and local level and provincial associations to
take advantage of the cost benefit and improved
services provided by the new generation of mini and
micro computers by providing one time or short term
financial assistance for start up costs or learning
opportunities.
WHO IS ELIGIBLE Non-profit community or provincial organizations and
municipal recreation departments, or their delegates.
WHAT 1S ELIGIBLE Costs related to sponsoring or attending workshops,
seminars and training sessions external to or within an
agency or organization including resource people,
transportation, resource materials, registration fees up
to a maximum of $1,500.
Program set up costs including consultants fees,
software packages, feasibility studies to a maximum of
$1,500.
Purchase or rental of equipment up to a maximum of
$7,500.
MAXIMUM �R�l Up to 50% to maximums stated above.
SPECIAL CRITERIA The application must demonstrate that this is a new and
innovative step for the organization and that continuing
assistance will not be necessary.
APPLICATIONS Completed Wintario Program Grants Application Form
MUST INCLUDE
Brief description of workshop or an outline of purpose
and objectives, date, participants and budget
Description of equipment required, including written
quotes
Details of Staff Training Plan o
Estimates of cost benefit to the agency
Evidence of the applicant's ability to contribute the
remaining costs. (see general guidelines)
R EQU1R ED Project and financial reports within 2 months of
FOLLOW-UP project's completion. (see general guidelines)
j
OCT 1 2
WG-0308-25
Section Subject Pepe
USE OF COMPUTERS 2 of 2
RECREATION —
IN RECREATION MANAGEMENT bay Month Yee,
01 04 81
NOTE: The Ministry reserves the right to rank
applications according to their adherence to
announced priorities, and approve only those
which most closely fulfill these priorities.
Applicants therefore should be aware that
approval will not be automatic solely on the
basis of meeting general criteria.
SCHEDULE XII
COST OF COMPUTER SYSTEM EXPANSION
One-Time Monthly
Cost Maintenance
Expand Controller Capacity
One (1 ) Multiplexer Post Board $ 2,350.00 $ 20.00
Expansion to Bell Building
One (1 ) Visual Display Unit 2,140.00 50.00
One (1 ) Pair LDS 120 Modem 1 ,190.00 20.00
Installation of One (1 ) Communication Line 120.00 8.60
$ 3,450.00 $ 78.60
Expansion to Hampton Office
One (1 ) Visual Display Unit 2,140.00 50.00
One (1 ) Pair TA 212 Modems 2,930.00 30.00
Installation of One (1 ) Communication Line 255.00 53.00
$ 5,325.00 $ 133.00
Expansion in Town Hall
Two (2) Visual Display Units $ 4,280.00 $ 100.00
TOTAL COSTS $15,405.00: $ 331 .60
S C H E D O L E X I I I
COST OFRECREATIeN REGISTRATION PROGRAM gV
One-Time Monthly
Cost Maintenanc(
Implementation Charge, User Department
Training and Ongoing Support $2,000.00 $450.00
s &-Re'
C1vaU.0 n'--7 SY tem
Summary of functions For all applications we can:
This system is an efficient and labour saving on- : search by name of applicant
line service giving: search by application number
• look-up of multiple forms for each
Full applicants status application
Random registration on selected courses • look-up of form details&choices
`First come-first served'registration on normal Daily reports available include:
courses • cash log summary for each day
Letters of acceptance or rejection and wait-listed • acceptance/rejection letters
applicants lists On demand reports include:
Full course status
Full location status • class accepted list
One primary and two alternate choices • class waiting list
All primary choices are registered before alter- • summaries by class
nate choices are tried • lists for the underpaid
Family registration linking-is possible • lists for those overpaid and a refunds list
Cancellation fee option and fee change option End of registration reports can be printed as
are available follows:
• account list—by application#of each
Summary of features applicant
• refund list
The following features are built into the systems: • overpayment list
Full audit control by operator • underpaid list
Full password control • statistics
Course`look-up'including capacity details, • alphabetic applicants list
accepted list and wait-listed report
• on all courses
a on selected courses
Individual course look-up by For more information:
• applicants accepted Call Real Time Datapro Ltd.and ask for the
• applicants wait-listed Municipal Marketing Manager.
Individual course print out on demand by Tel: (416)429-0440(Toronto)
• applicants accepted (613)237-0882(Ottawa)
• applicants rejected
u Look-up of all courses by`openings'
Due to cancellations, wait-listed people can be
"screened"for potential openings