HomeMy WebLinkAboutTR-57-85 �m .. i_ 3(c)
CORPORATION OF THE TOWN OF NEWCASTLE
TREASURY DEPARTMENT K. CAMPBELL, C.A.,TREASURER
40 TEMPERANCE STREET TEL.(416) 623-3379
BOWMANVILLE, ONTARIO
L 1 C 3A6
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTE MEETING
HELD SEPTEMBER 3, 1985.
REPORT NO. : TR-57-85
SUBJECT: TENDER NO. T85-11 - DESIGN AND CONSTRUCTION OF AN
ADDITION TO HAMPTON WORKS DEPOT.
RECOMMENDATION:
It is respectfully recommended to Council the following:
1 . that this report be received; and
2. that Gerr Construction Limited, Bowmanville,
Ontario with a total bid in the amount of
$155, 100.00 being the lowest responsible bidder
meeting all terms, conditions, and specifications
of Tender No. T85-11 be awarded the contract for
the design and construction of an addition to
Hampton Works Depot; and
3. that the funds expended be provided from the
approved 1985 Public Works budget of $100,000.00
account #7212-261-1001-5 and that $55, 100.00 be
provided from the Fleet Reserve account #2900-X-10-7.
BACKGROUND AND COMMENT:
Tender specifications were provided by Totten Sims Hubicki Associates
for the Design and Construction of an addition to Hampton Works
Depot as required by the Department of Public Works. Subsequently
tenders were advertised with bids being received and tabulated
as follows :
Bidder Bid Amount
Gerr Construction Limited, $ 155,100.00
Bowmanville, Ontario.
_ 2 _
REPORT NO. : TR-57-85
TENDER NO. T85-11 - DESIGN AND CONSTRUCTION OF AN ADDITION TO
HAMPTON WORKS DEPOT.
The 1985 funds budgeted for the renovations to the Hampton Works
Depot are in the amount of $100,000.00, however the bid amounts
for the project total $155,100.00, detailed as follows:
- Washroom/lunchroom construction $ 112,500.00
- Truck washbay construction 37,500.00
- Septic system installation 4,500.00
- Epoxy floor finish 600.00
Total $ 155,100.00
These bid amounts have been reviewed by staff and the Town' s
consultant,. and found to be quite within reason, especially since
the contractor will be required to pay costs for architectural and
design services and there is a considerable amount of specialized
mechanical , electrical work and plumbing involved.
Unfortunately out of six contractors who obtained contract documents,
only one submitted a bid. A subsequent discussion with some of
them to establish the reason for this indicated that they felt the job
was too small to absorb the costs of the architectural and design
services they would have to provide. Thus, only the one bid from
Gerr Construction Limited, Bowmanville was received. This
contractor has constructed facilities for the Town in the past and
his services have been quite acceptable.
To make up the shortfall of some $55,000.00, it is recommended that
funds be drawn from the Fleet Reserve account #2900-X-10-7. It is
felt that such an arrangement is quite appropriate for the following
reasons :
1 . The truck washbay, with a cost of $37,500.00
is specifically for washing, painting and maintenance
of fleet, therefore payment from that account is not
unreasonable.
2. Modifications to the existing building and inventory
area will remove the lunch facilities presently used
in those areas to the benefit of fleet inventory.
Thus a portion of associated costs should be attributed
to fleet.
- 3 -
REPORT NO. : TR-57-85
TENDER NO. T85-11 - DESIGN AND CONSTRUCTION OF AN ADDITION TO
HAMPTON WORKS DEPOT.
3. The fleet reserve is consistently in a healthy
state and it is not felt that using a portion
of it for the construction would be detrimental ,
especially since the fleet will benefit from the
renovations.
Having considered relevant factors such as the unacceptability of
the present washroom/lunchroom facilities, the undesirability and
hazard of washing and painting trucks in the general garage area,
escalation of costs with time and the availability of funds for
the shortfall , it is recommended that the award proceed.
Respectfully submitt d,
( Kathryn A. Campbell , C.A. , B.Comm. ,
Treasurer.
/OOR. G Eng. ,
Director of Public Works.
KAC/RGD/os.