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HomeMy WebLinkAbout11/2/2015 ClarApig Council Agenda Date: November 2, 2015 Time: 7:00'PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at cfleminq_Ccr-7.clarin ton.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext..2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may be video recorded. Copies of Reports are available at www.clarington.net Council Agenda Date: November 2, 2015 Time: 7:00 PM Place: Council Chambers 1 Call to Order 2 Moment of Reflection 3 Disclosure of Pecuniary Interest 4 Announcements 5 Adoption of Minutes of Previous Meeting(s). 5.1 Minutes of a regular meeting of Council October 13, 2015 5-1 6 Presentations 6.1 Mirka Januszkiewicz, Director, Waste Management Services, Region of Durham — Update on Acceptance Testing Results at the Durham York Energy Centre 7 Delegations There are no Delegations listed as of the time of publication. 8 Communications m Receive for Information There are no Communications to be received for information as of the time of publication. 9 Communications m Direction 9.1 Don Rickard, President, Clarington Board of Trade and Office of Economic Development— GO Train East Lakeshore Extension 9-1 (Motion for Direction) 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Minutes of the Abandoned Cemetery Committee dated October 8, 2015 10-1 10.1.2 Minutes of the Agricultural Advisory Committee of Clarington dated October 8, 2015 10-4 10.1.3 Minutes of the Clarington Museums Board dated October 14, 2015 10-7 Page 1 Council Agenda Date: November 2, 2015 Time: 7:00 PM Place: Council Chambers 10.2 General Government Committee Report of October 19, 2015 10-13 10.3 Planning & Development Committee Report of October 26, 2015, 10-21 11 Staff Reports There are no Staff Reports to be considered under this Section of the Agenda. 12 Business Arising from Procedural Notice of Lotion 13 Unfinished Business There are no Unfinished Business items scheduled for this meeting. 14 By-laws 14.1 2015-071 Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 7 of the General Government Committee Report) 14.2 2015-072 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Cowan Buick GMC on behalf of Gerr Holdings Ltd.) (Item 4 of the Planning & Development Committee Report) 15 Procedural Notices of Motion 16 Other Business 17 Confirming By-Lave 13 Adjournment Page 2 I Council Clarbgtoff Minutes October 13, 2015 - Minutes of a regular meeting of Council held on October 13, 2015, at 7:00 PM, in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Trail], Councillor W. Woo Staff Present: F. Wu, G. Acorn, A. Allison, T. Cannella, C. Carr, D. Crome, F. Horvath, M. Marano, G. Weir, A. Greentree, C. Fleming 1 Call to Order Mayor Foster called the meeting to order at 7:00 PM. i 2 Moment of Reflection Councillor Woo led the meeting'in a moment of reflection. 3 Disclosures of Pecuniary Interest Councillor Neal indicated that he would be declaring a pecuniary interest with respect to Item 7 of the General Government Committee Report. 4 Announcements Members of Council announced upcoming community events and matters of community interest. 5 Adoption of Minutes of Previous Meeting Resolution #C-263-15 Moved by.Councillor Traill, seconded by Councillor Partner That the minutes of a regular meeting of Council September 21, 2015, be approved. Carried ' 6 Presentations There are no Presentations scheduled for this meeting. I a' 5-1 Council Clarington Minutes October 13, 2015 7 Delegations 7.1 Bev Winn, Operations Manager, Community Living Oshawa/Clarington, addressed Council regarding Item 11 of the General Government Committee— Lease of the Baseline Community Centre. Ms. Winn stated Community Living is about enabling communities to include people with intellectual disabilities in being active and involved in their communities through creative and innovative services. Ms. Winn thanked Council on behalf of the Members of Clarington Project and their families for.considering the recommendation and assured Council that should the recommendation be approved, the outcome for Members of the Clarington Project and the broader community would be extremely positive. 8 Communications — Receive for Information There are no Communications to be received for information. 9 Communications — Direction 9.1 Adrienne Windsor, Veridian - Extension of Veridian Corporation Promissory Notes Resolution #C-264-15 s Moved by Councillor Neal, seconded by Councillor Hooper Whereas the Promissory Notes owed by Veridian Corporation to the municipal shareholders mature on December 31, 20-15; Whereas Veridian Management and Treasurers of the municipal shareholders have met and agreed upon terms for renewal of the Promissory Notes; The Audit and Risk Management Committee recommends to the Veridian Corporation Board and the Veridian Connections Board the renewal of the Shareholder Promissory Notes as outlined in the report prepared by the Vice President Financial Services and Chief Financial Officer as presented to the Veridian Corporation.Audit and Risk Management Committee meeting held on September 2, 2015; That the Municipality of Clarington approves the request for authorization of a note amending agreement and renewal of the Promissory Notes; and That the appropriate by-law be passed. Carried - 2 - 5-2 Council ciff-m9ton Minutes October 13, 2015 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Minutes of the Clarington Museums Board dated September 9, 2015 10.1.2 Minutes of the Clarington Heritage Committee dated September 15, 2015 Resolution #C-265-15- Moved by Councillor Cooke, seconded by Councillor Hooper That Item 10.1.1 - Minutes of the Clarington Museums Board dated September 9, 2015; and Item 10.1.2 - Minutes of the Clarington Heritage Committee dated September 15, 2015, be received for information. Carried 10.2 General Government Committee Report of September 28, 2015 Resolution #C-266-15 Moved by Councillor Partner, seconded by Councillor Traill i That the recommendations contained in the General Government Committee Report of September 28, 2015 be approved, on consent, with the exception of item #7. Carried Councillor Neal stated a pecuniary interest with respect to Item 7 of the General Government Committee Report as he is a Director of the Board of Home Base Durham and left the Council Chambers during discussion and voting on this matter. Item 7 — Home Base Durham — Reconsideration of Community Grant Resolution #C-267-15' Moved by Councillor Cooke, seconded by Councillor Hooper That Report CSD-011=15 be received; That the grant application request#15-37, Home Base Durham = Reconsideration of Community Grant, be approved in the amount of$1500.00; and j - 3 - 5-3 Clarinsoton Council Minutes October 13, 2015 That all interested parties listed in Report CSD-011-15 and any delegations be advised of Council's decision. Carried Councillor Neal returned to the meeting. 10.3 Planning and Development Committee Report of October 5, 2015 Resolution #C-268-15 Moved by Councillor Woo, seconded by Councillor Traill That the recommendations contained in the Planning and Development Committee Report of October 5, 2015 be approved, on consent. Carried 11 Staff Reports 11.1 Report COD-022-15 - Courtice Community Complex— Interior Renovation Resolution #C-269-15 Moved by Councillor Cooke, seconded by Councillor Hooper That Report COD-022-15 be received; That Steelcore Construction Limited with a total bid amount of$524,800.00 (net H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-29 be awarded the contract for Interior Renovations at the Courtice Community Complex as required by the Municipality of Clarington; That the funds required in the amount of$ 577,280.00 (net HST Rebate) including $524,800.00 construction cost and contingency of$52,480.00 be drawn from the following account: CCC- Lease Space Renovation 110-42-421-84281-7401 $ 577,280.00; and That the potential shortfall of$27,685.00 be funded from the Community Services Capital Reserve Fund. Carried 12 Business Arising from Procedural Notice of Motion There was no Business Arising from Procedural Notice of Motion introduced under this Section of the Agenda. - 4 - 5-4 Council Offingo-a Minutes `October 13, 2015 13 - Unfinished Business There was no Unfinished Business considered under this Section of the Agenda. 14 By-laws Resolution #C-270-15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-laws 2015-067 to 2015-069 2015-067 Being a By-law to repeal .By-law 2010-032 (Item 9 of the General Government Committee Report); i 2015-068 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Claret Investments Limited and 1.361189 Ontario Limited) (Item 5 of the Planning and Development Committee Report); 2'015-069 Being a By-law to approve and authorize the execution of a note amending agreement made as of the 30th day of December, 2015 in respect of fourth amended and restated promissory notes dated October 31, 2012 issued by Veridian Corporation in favour of The Corporation of the Town of Ajax, The Corporation, of the City of Belleville, The Corporation of the Municipality of Clarington and The Corporation of the City of Pickering, and to approve the issue of fifth amended and restated promissory notes dated as of the h 30th day of December, 2015 (Correspondence Item 9.1); and That the said by-laws be approved. Carried 1-5 Procedural Notices of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. i j' I' - 5 - 5-5 Clarington, Council Minutes October 13, 2015 16 Other Business 16.1 . Councillor Neal requested clarification regarding the fee that was charged to an individual who submitted a Freedom of Information request for information on Council expenses. The Municipal Clerk outlined the process undertaken to search for the records and clarified that the fees were charged in accordance with the regulations under the Municipal Freedom of Information and Protection of Privacy Act. She further advised of the appeal process undertaken and noted the matter has been resolved. 16.2 Councillor Neal expressed concern that the sidewalk at the front entrance to the Alan Strike Aquatic and Squash Centre does not have a curb cut for patrons who are dropped off and require an accessible entrance. The Facilities Manager stated that most patrons use the parking lot which is fully accessible but that he would investigate the matter and report back. 16.3 Councillor Neal referred to a memorandum from the Regional Commissioner of Corporate Services_regarding Municipal Ward Boundaries and Effective Representation and questioned whether the Municipal Solicitor agreed with the conclusions. Councillor Neal will provide Members of Council with copies of the documents he referenced. 17 Confirming By-Law Resolution #C-271-15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-law 2015-070, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 13th day of October, 2015; and That the said by-law be approved. Carried - 6 - 5-6 Clarinsqon Council Minutes October 13, 2015 18 Adjournment Resolution #C-272-15 Moved by Councillor Partner, seconded by Councillor Trail] That the meeting adjourn at 7:26 PM.. Carried Mayor Municipal Clerk I c i I. i i 1 j I - 7 - 5-7 j: I r n I' Board of Trade and Office of Economic Development i; Don Rickard President October 28 h,2015 Lawson Gay Vice-President- - � Mayor Foster and Members of Council Edrienne Windsor Municipality of Clarington Past President 40 Temperance St. Leslie Ray Bowmanville, ON L1C 3A6 Treasurer Re: GO Train East Lakeshore Extension Lindsay Coolidge Secretary Mayor Foster: Barb Malone in our many conversations with residents, current business leaders and future investors, it is very Director otLarge clear that transportation is a key decision making factor for investment.The ability to move Barb Yezik people and product is, at the end of the day how business survives. Therefore our board has had Director at large extensive discussion and fully supports next steps for success. At our most recent board meeting. a motion was approved to encourage Clarington Council to take the necessary steps to ensure an Dale Gibbons Economic Impact Study of the GO Train extension is commissioned in a timely manner. Director at Large Martin Vroegh We are very encouraged with the renewed and collaborative effort which is moving forward with Director at Large representatives from the private sector,various organizations across Durham and local like Weatherbee government representatives from across the Region.We strongly support the approach that this Director at Large group is taking to focus on illustrating the economic impact and building a solid business case to take to both Metrolinx and the Ministry of Transportation for consideration in the Provincial Laura Sciore budget—10 year capital plan. Director at Large Steve DeBoer We have heard from many of the stakeholders that the leadership role which Clarington.has Director at Large played in this project has made a significant difference in re-motivating efforts to see the GO Train East Lakeshore Extension project to Clarington. (` Greg Lewis Newcastle BIA The Clarington Board of Trade directors and staff are following this project very closely and Justin Barry participating where appropriate. We are providing outreach to our business community to BowmanvilleBIA obtain clear feedback on what the impact of the GO Train East Lakeshore Extension to Clarington will be-on individual business.Attracting skilled talent and connecting witK business in other vonne Maitland communities across the province is vital. This data will provide important background in the Orono BiA business plan presented to Metrolinx.and the Ministry of Transportation. Curry Clifford Municipal Advisor On October 23rd Sheila Hall and several of the Clarington Board of Trade members participated in a roundtable discussion regarding the GO Train East Lakeshore Extension to Clarington, hosted by Granville Anderson, MPP Durham. This.-meeting was well attended with representatives from across the Region of Durham. In addition, it is important to note that the Mayors of Port Hope and Cobourg were also at•this meeting,as were representative MPs and MPPs and all were engaged and excited about this project rnoving forward. I' 9-1 54 King St. East, Unit 102, Bowmonville, ON LZC 1N3 a (905)623-3106 a info[a cbot.ccr o www.cbot.ca �' Car i,n a al-r_5;� n� Board of Trade and Office of Economic Development As an outcome of this meeting, it was unanimously agreed that the critical next step is to have a Economic Impact Study developed by a third party to clearly outline the economic impact of the project in a bias free manner. There was no doubt that there is financial buy-in around the table to take this next step. Clarington has an indepth knowledge of this project and has led the group to this point. In addition,there have been very respectful relationships built with key ministry staff that will be beneficial moving forward. Background.research into other communities such as Barrie, Hamilton,Waterloo has clearly identified that active involvement from the local business community and a strong business case were directly impactful to their success in getting GO Rail service to their communities. Our understanding is that advocacy timing is of the essense to get the GO Train East Lakeshore Extension to Clarington into the Provincial budget 10 year capital plan. Clarington has an opportunity to take a.leadership role in moving the Economic Impact Study and Business Case forward as a priority. CBOT's Board of Directors has had fullsome discussion and encourages Council to lead this study in partnership with the interested stakeholders. This will drive the motivation and momentum of this collaborative effort to produce successful results in realizing GO Train East Lakeshore Extension to Clarington. Respectfully, Don Rickard, President Clarington Board of Trade and Office of Economic Development Cc:. D'LAB Partners Oshawa Mayor and Council Whitby Mayor and Council Regional Chair and Council Granville Anderson, MPP Durham Kim Rudd, MP Elect, Northumberland-Peterborough South Erin O'Toole, MP Durham Town of Port Hope, Mayor Town of Cobourg, Mayor 9 ;4 king St: East, Unit 102, Bowmanville, ON L1C 1N3 (SOS)623-3106 ® info @cbot.ca ® www.cbot.ca f ABANDONED CEMETERY COMMITTEE October 8, 2015, 3:30 p.m. Meeting- Present: Angie Ball Jim.Lowe Laura Suchan Todd-Taylor- Nancy Trimble Kim Vaneyk Also in attendance: *Anne Greentree, Municipal Clerk Bob Genosko, Parks Supervisor j'. Absent: John Bate,.Elected Chair Councillor Ron.Hooper Teresa Aide, Cemetery Services & Records Clerk In the absence of John Bate, Chair and Councillor'Hooper, Anne chaired this portion of I' the meeting. 1. Minutes 1 Moved,by Nancy Trimble, seconded.by Todd Taylor E That the Minutes of the June 25, 2015 Abandoned Cemetery Committee be approved. Carried - 2. New Business . a) Appointment of Vice-Chair I' Moved by Laura Suchan, seconded by Nancy Trimble That Angie Ball be appointed as Vice Chair. Carried Angie Ball assumed the chair. 10-1 b) Data Collection — Update Committee members reported that they had not received the excel version of the data collection form. Anne confirmed that she had it and would distribute it to members tomorrow. It was agreed that Nancy and Angie would work together via email to migrate the available genealogical data into the excel spreadsheets. This . data would then be supplied to Teresa to have the data imported into Stone Orchards. The Committee further agreed that they would then review the data (perhaps.at the next meeting) and determine what data-was missing. They would then establish a plan for collecting the missing data and symbol/emblem data, along with taking photos of the-stones. c) Stone Orchard — Update Anne Greentree provided the Committee with a status update on the project of providing.web access, for the general public, to Clarington's active cemetery data. Staff are meeting with Stone Orchard next week to determine what is required to create a similar portal to that which is offered by the City of North Vancouver. Anne will report further at the next Committee meeting. d) Tyrone .Cemetery and Hampton South Cemetery— Update Bob Genosko confirmed that all outstanding work at the Tyrone Cemetery has been completed. He also reported that the locates at the Hampton South Cemetery have been completed and?the installation of the rod iron fence at the Hampton South Cemetery is scheduled to be completed by the end of October. e). Maintenance Concerns There were no maintenance concerns raised by the Committee Members. Todd provided Anne with a copy of his notes from the Cemetery Tour of June 25, 2015. Anne agreed to forward those notes to Ken Sherwood so that he can ensure that all noted matters have been addressed. Anne Greentree raised the.issue of cleaning stones versus allowing nature to -preserve them; by way of allowing the moss to naturally encapsulate the stone. The Committee briefly discussed the issue and while there was a general consensus that the Committee would discontinue the practice of cleaning the stones, the Committee agreed to discuss the matter further at a subsequent meeting to allow all members of the committee to participate in the discussion and any possible related resolution. In the meantime, Laura agreed to share her paper that she authored on masonry preservation. 10-2 r 3. Other Business a) Photographing of Stones In preparation of taking photos of stones,Laura and Nancy agreed to research-their archival materials to locate any resources that may be helpful to assisting the .Committee members in understanding how to best photograph the stones. Laura will also discuss the'matter with a photographer who is quite familiar with this type of work. This mafter-will be'discussed at the next meeting. 4. Next Meeting The next meeting will be held on December 3, 2015 at 3:30 PM. 5. Adiournment Moved by Laura Taylor, seconded by Jim Lowe That the meeting adjourn at 4:29 PM. Carried I 10-3 AGRICULTURAL ADVISORY COMMITTEE of CLARINGTON MEETING THURSDAY, October 8th, 2015 MEMBERS PRESENT: Elgin Greenham Brenda Metcalf Mary Ann Found Jenni Knox Don Rickard Henry Zekveld Tom Barrie Eric Bowman Ted Watson REGRETS: John Cartwright, Les Caswell, Councillor Partner, GUESTS: Betty Khattab, Management Development Centre, University of Ontario, Institute of Technology and Marg Zwart, Orono Times STAFF: Faye Langmaid Brenda welcomed all to the meeting, with introductions. Adoption of Agenda 015-21 Moved by Eric Bowman, seconded by Don Rickard "That the Agenda for October 8th, 2015 be adopted" CARRIED is Approval of Minutes I' 015-22 Moved by Eric Bowman, seconded by Henry Zekveld "That the minutes of the August 20th, 2015 meeting be approved" , CARRIED Presentation?Dis cuss ion: Betty Khattab provided an overview of the Management Development Centre and some of the other Certificate Programs they have. In response to the inquiries made by the committee and the meetings earlier this year with some of the Deans at the University, the "Agricultural Leadership Certificate Program" has been designed to address the needs of young entrepreneurs involved in agriculture. The program has drawn on other programs that exist in other Universities but is a local resource and programfor this area. The concept is that the program will be tailored as much as possible, a pre-learning survey of the participants will'be carried out. They are hoping for 10-15 people in the course. People can sign up for individual days but it is 10-4 recommended that the full course be taken. It is a self-betterment course and will be an adult learning situation with case studies but no homework or exams. Committee members were very pleased with the development of this course and will be assisting with spreading the word about the certificate program. In addition funding from.various organizations (such as Soil and Crop) may be available to attendees. Betty will post information about,these other resources to the website once this information is provided to her. Business Arising from Minutes Tour of Colborne processing facility— Laura is working on arranging a tour date; December 1 It is a possible date. Orono Fair- Committee display was in the Agriculture Building_ Durham Region Farm Tour— held September 18th, good turnout (+/-100), the focus this year was the horticultural industry, sod farms and nurseries. Parade of Lights — Permits have been signed and submitted. Eric is looking for more floats, scheduled for December 2nd Enniskillen, Haydon and Tyrone. CLOCA Strategic Plan — Eric attended on behalf of Committee, he providing input about the consistency of stewardship grants across conservation authorities, that the Boards should have agricultural representatives and appointments be staggered to provide continuity_ And where lands are in the hands of farmers, being cropped and going to continue to be cropped, there is no need for CLOCA to be buying properties as they are already being cared for as part of the operating landscape. Correspondence, etc. Council endorsed the committee's recommendation regarding the scoring and weighting of agriculture in Environmental Assessment should be increased. Survey received from OMAFRA on rehabilitation of aggregate sites for agriculture. Faye responded_ Liaison Reports Durham Agriculture Advisory Committee —Regional Works presented.on environmental sleuths, this is the enforcement arm for illegal use of hydrants and waste dumping a very interesting presentation. At Regional headquarters the cafeteria is using four local farmers as suppliers. The halah chicken processor that was being pursued is no longer interested in coming to Durham. Durham Region Federation of Agriculture —Annual General Meeting is October 20th in Nestleton. Celebrate Agriculture is October 291h, Dan Needles is the speaker, tickets have been selling well, about 40 tickets remain to be sold. 1 O_egricultural Advisory Committee of Clarington October 81h, 2015 DRFA had hoped to apply to Trillium for a trailer but because of the new process they have not been accepted into this round of applications. They will try again, this gives them time to put together a business plan. Farm Connections is proceeding for elementary schools in the April, the high school program was postponed due to the labour dispute at the school, working to set up later this year or early 2016- The committee is working on a strategic plan and volunteer retention. Committee is looking for assistance from the Agricultural Leadership Program as they will supply a team to assist. Clarington Board of Trade — Mayor's address was very successful, 140 attendees. The Board is working with Municipality, Oshawa and Whitby on a joint effort to get GO Transit (the train) to downtown Oshawa and Bowmanville. The Municipality is reviewing how to deliver tourism services, CBOT is also reviewing what role they could play such as holding an annual-Tourism Summit (similar to the Agriculture Summit). It was noted that agriculture is part of the local tourism draw with pick-your-own and on-farm markets. Other Business Port Granby Nature Reserve Proposal— Faye provided an overview of the "Ecology First" end use that was approved.by Council and community in 2010. Since then a group has been meeting working on moving this initiative ahead on the properties that are not part of the Can Nuclear Safety Commission license but are adjacent to the site. Some t a is current) farmed b Robert White. The concept is to create in conjunction of he land Y Y P 1 with the end use'of the mound a natural reserve that would highlight the bluffs along Lake Ontario and create habitat for migrating birds, butterflies, etc. Some of the properties are already forested and have ravines. The proposal developed by the working group has been endorsed by Clarington and Port Hope Council, Ganaraska Region Conservation Authority Board and a number of other interested stakeholder groups and agencies. It has been presented to the Agreement Monitoring Group and progress is being made on next steps of sorting out how the land could be turned over to the local municipalities. "did you know" - at each meeting that committee members will select an item to circulate to their colleagues (agriculture community contacts) to help spread the word. For this meeting it will be about the new agricultural leadership certificate program. Future Agendas Sara Munoz of SPCA is willing to attend the December meeting_ Faye will seek out a speaker on invasive species for the January meeting. Tom Barrie moved to Adjourn Next Meeting, November 12th, 7:30 p.m. .Room 1C at Municipal Administrative Office Evan Elford, New Crop Development Specialist at OMAFRA (hops) Agricultural Advisory Committee of Clarington October 8111, 2015 10-6 t To illuminate Clarington and its heritage through lasting and meaningful experiences with artifacts, exhibitions and programmes that inspires future generations and enlivens our community BOARD MEETING Oct. 14,2015 Sarah Jane Williams Heritage Centre 62 Temperance Street Bowmanville, Ontario C Present: B. Seto M. Adams (ED) S. Laing O. Casimiro M. Morawetz W. Woo K. Warren Regrets: J. Sturdy S. Elhajjeh T. Thompson S. Cooke - I. The regular business meeting was deferred for guest presentations at 7:08 p.m. Board Orientation regarding Municipal Relations and resources with guests Anne Greentree,Mun. Clerk-Director, Andy Allison, Mun. Solicitor, and Marie 4, Marano, Director of Corporate Services took place prior to the regular business meeting of the board. Presentations included Guidelines for Parlimentary Procedure in a Board, Duties of Board Members, Municipal Freedom of Information & Protection of Personal Privacy Act (MFIPPA), and recording of minutes for public record. Reference documents were provided to board members. The board would like to thank our guests.for providing information and resources to us, and for taking the time to attend our meeting. The board also thanks Councillor Woo for arranging for the municipal staff to attend. At a future meeting, municipal staff.from Finance and from Operations will be in attendance to continue the orientation and review of resources process. f 1. Call to Order: . I` B. Seto called the meeting to order at 7:50 p.m. r 10-7 i 2. Adoption of Agenda: Moved by: S. Laing Seconded by: W. Woo . THAT: the agenda be adopted as presented. MOTION CARRIED 3. Disclosure of Interests: No interests were disclosed., 4. Correspondence: None was received. S. Announcements: M. Morawetz reminded board members that Applefest is Sat. Oct. 17t" and that museum will have a display beside Clarington Tourism and the ACO/Jury Lands Foundation displays. All are encouraged to attend. K. Warren represented the board at the Heritage Week Committee meeting held this week to start planning for the 2016 event to be held during the second week of August. 6. Approval of Minutes: Moved by: W. Woo Seconded by: K. Warren THAT: the Board meeting of September 9, 2015 minutes be approved as submitted. MOTION CARRIED 7. Business Arising from Minutes: , Nothing was brought forward. 10-8 8. Executive Director's Report: M. Adams, Executive Director, reviewed the report noting that targets are set and visitor numbers are reported on an annual basis but the trend this year is very encouraging with increased numbers especially at outreach events. The teacher's strike action will impact visitor numbers for programs running in Nov. and Dec. of 2015. S. Laing suggested that as opportunities to bring students into the museum are limited this year, perhaps museum programming could go to the schools instead utilizing donations intended for 2015. TD provided sponsorship money this year for school programing and will be approached again soon to negotiate a 1 donation for 2016. OPG has already made a generous commitment for the,current year and discussions have started regarding 2016. Regarding municipal, community & corporate relations the most recent and successful event was the Orono Fair display. It'was challenging as it had not been anticipated but with staff commitment it was effectively and creatively done along with partners like the Visual Art Centre, AACO/Jury Lands Foundation, and Heritage Committee displays among others. Sports Hall of Fame collaborative-discussions are underway with the goal of.utilizing display pieces from'the present museum exhibit. Exhibits and events have been very well received this year with the j latest being the featured Spirit Walks and Proo(f) both being sold out completely during Oct. For 2016, planning is underway for the 50th celebration of the Bowmanville Horticultural Assoc. to be held on the museum grounds with commemorative features included. Membership and fundraising are ongoing with a regular process now in place. M. Adams has also joined the Rotary Club of Bowmanville meeting every Tues. morning at 7:15 over breakfast. The 2013 Trillium Grant is being closed off successfully bringing to a conclusion the commitments related to the Clarke Museum living wall collaborative project with the Orono Horticultural ,Society. i 10-9 Moved by: K. Warren Seconded by: W. Woo THAT: the Executive Director's report be accepted as submitted. MOTION CARRIED 9. Committee Reports: a) Finance Report-No report submitted this month. The Finance Committee met to prepare a Terms of Reference document and recommended course of action. The next meeting is planned for Nov. 4t'with plans to review a draft of the 2016 budget being prepared by M. Adams, Executive Director. The proposed budget will be presented to the full board at the Nov. 15' meeting before being submitted as required to the municipality mid-November. Moved by: O. Casimiro Seconded by: K. Warren THAT: the Financial Terms of Reference document be accepted as presented. MOTION CARRIED The Finance Committee asked that the minutes reflect the majority support, passed by email vote, of the recent decision to transfer $35,000 from the reserve funds into the general operating accounts to manage payments required since the last board meeting. The Financial Committee received unanimous support for the transfer from the Executive Committee using email voting prior to looking to the full board to support the transfer. This situation shed light on a need to have discussions around cash flow and a better understanding of how it impacts the financial health of the museum. Moved by: O. Casimiro Seconded by: S. Laing THAT: the Board continue discussions regarding the $35,000 transfer until the Municipality has completed updating financials, and as previously requested provide the tools necessary to monitor cash flow and assist in developing a work plan for bookkeeping requirements. MOTION CARRIED 10-10 is r t Moved by: K. Warren Seconded by: W. Woo THAT: the Finance Report be accepted. MOTION CARRIED b) Collections Report -No report submitted this month. As recommended to address Financial concerns that were a priority, the meeting was deferred with the promise of a meeting and report for the Nov. 15'Board meeting. c) Membership Report—no report submitted. Plans were reviewed in M. Adam's ED (Executive Director) report. C d) Property Report— O. Casimiro stated that there is no report at this time. At the next board meeting, Fred Horvath, Director of Operations will attend. Preceding that, F. Horvath will meet with M. Adams, Executive Directors, to review plans " so that the 2016 budget can be prepared. In another meeting with R. Groen, Building & Property Supervisor for the Municipality, it was decided that after a report on the Bowmanville Museum house,porch and its critical condition was reviewed, money that had be allocated for the repairs scheduled on the Boy's Bedroom are to be redirected to address the significant j work required on the porch. M. Adams also stated that work needs to be scheduled to make the Sarah Jane Williams Heritage Centre into a manageable "museum" environment. 10. New Business: a) Board Manual/ Orientation—The Board Manual has been distributed electronically to all board members but no complete orientation has taken place. Suggestions for opportunities when the board could meet all the staff would include Nov 5' in the Council Chambers at the unveiling of the original painting of Mr. Bowman and his family,-or at the Tree Lighting evening on Friday, Dec. 4th when all staff are on duty for the museum event. It was decided that at the Jan. 13, 2016 meeting when elections are held for Board executive positions as per the bylaws, that an orientation would be part of the agenda. Moved by: S. Laing Seconded by: W. Woo THAT: the Board address Governance Structure at the Feb.10' , 2016 meeting. 10-11 MOTION CARRIED 11. Date and Place of Next Board Meeting The next meeting will be held, Wednesday Nov. 1 lth, 2015 (Remembrance Day) at the Sarah Jane Williams Heritage Centre starting at 7 p.m. 12. Adjournment: B. Seto declared the meeting adjourned at 9:05 p.m. Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives 10-12 aarington General Government Committee Report to Council Re' ort to Council Meeting of November 2, 2015 Subject: General Government Committee Meeting of Monday, October 19, 2015 . Recommendations: 1. Receive for Information (a) 8.1 Minutes of the Tyrone Community Centre dated September 17, 2015 (b) 8.2 Minutes of the Clarington Older Adult Centre Board dated June 30, 2015 (c) 8.3 Minutes of the Central Lake Ontario Conservation Authority dated September 15, 2015 (d) 8.4 Minutes of the Kawartha Conservation Authority dated July 22, 2015 (e) 8.5 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham — Successful Funding Application Under the Age-Friendly Community Planning Grant , Program (f) 8':6 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham _Pickering Airport Site Order and Site Zoning Regulations (g) 8.7 Francois Rinfret, Director, Darlington Regulatory Program, Canadian Nuclear Safety Commission (CNSC) — Darlington NGS: CNSC Independent Environmental Monitoring Program (h) 8.8 Christopher Schueler, Project Manager, Detail Design, AECOM _ Notice of Roundabout Public E ducation Centres Highway hwa Y 401 1Holt Road Interchange iii.. (i) 9.7 Mark and Rita.Drysdale - Petition for Road Hockey (j) EGD-015-15 Monthly Report on Building Permit Activity for July, August, and September, 2015 Page 1 10-13 Cla General Government Committee Report:to Council (k) CLD-014-15 Graffiti Removal on Street-Hardware (1) CLD-021-15 Vehicle Definition in Refreshment Vehicle By-law 2. Delegation of Deborah Hammons,-Chief Executive Officer, Central East Local Health Integration Network, Regarding an Update on Activities within Durham Region and an Update on the Integrated Health Services Plan 2016-2019 That the delegation of Deborah Hammons, Chief Executive Officer, Central East Local Health Integration Network, Regarding an Update on Activities within Durham Region and an Update on the Integrated Health Services Plan 2016-2019, be received with thanks; That the Ministry of Health and Long Term Care endorse the capital expenditures for the improvements and expansions being considered for the Bowmanville Memorial Hospital (Lakeridge Health Bowmanville); and That the Central East LHIN, area MPP's, and the Ministry of Long Term Care be copied. 3. Delegation of Gabriella Kalapos, Executive Director, Clean Air Partnership, Regarding Clean Air Partnership and the Municipal Commitment to the Declaration for 2015-2018 That the delegation of Gabriella Kalapos, Executive Director, Clean Air Partnership, regarding the Clean Air Partnership and the municipal commitment to the 2015-2018 declaration, be received with thanks; and That the matter be referred to staff. 4. John Henry; Mayor., City of Oshawa — Use of Former Knob Hill Farms Property (500 Howard Street, Oshawa) for Surface Parking for Oshawa Go Station Whereas the extension of GO Train service to Courtice and Bowmanville are key priorities for Clarington residents and businesses; and Whereas early steps for Metrolinx in providing this service are to acquire the remaining properties for the GO Train station sites including the Courtice Road site; and Page 2 10-14 (11ariongton General Government Committee Report to Council Whereas the City of Oshawa has called on Metrolinx to proceed, as an interim step at this time, with the former Knob Hills Farm property that they have acquired as a- GO Train station site to develop it as a commuter parking area and GO Bus station on an interim basis as noted in the letter of Sept 24 to Mayor Foster from Mayor Henry; Now therefore be it resolved that the Municipality of Clarington Council: J. Advise Metrolinx and the Minister of Transportation that it endorses the City of Oshawa's request of Metrolinx; i 2. Encourages Metrolinx and the Ministry of Transportation to proceed expeditiously to acquire the Courtice Road GO Train station site and on an is interim basis develop it to provide a commuter parking area and a GO bus station; 3. Request*that the City of Oshawa endorse action 2 noted here; and . That this resolution be shared with the City of Oshawa Council, the Minister of Transportation, the President and the Chair of the Board of Directors of Metrolinx, Durham Regional Council, Scugog Township Council, the Municipality of Port Hope Council,-the Town of Cobourg Council, the County of Northumberland Council, and the MPs and MPPs of these communities. 5. Kim Coates, Interim Municipal Clerk, Township of Scugog - Proposed Transport Canada Draft Protection i That the following Lakeridge Citizens for Clean Water's resolution, endorsed by the Township of Scugog, regarding Proposed Transport Canada Draft Protection, be endorsed by the Municipality of Clarington: Whereas over the past 5 years, rural Ontario has seen several small private airfields become dumping grounds for millions of cubic metres of excess soil; and Whereas some municipalities have incurred costs and legal fees in order to defend their right to.enforce their Site -Alteration By-laws which prescribe requirements for such site alteration activities; and Whereas the importation of large quantities,of excess soil can significantly II` change the natural landscape undermining provincial laws and plans such as the Oak Ridges Moraine Conservation which protects unique landforms and sensitive environmental features; and Page 3 10-15 Cla r*MI I General Government Committee Report to Council Whereas the importation of large volumes of excess soils, or ".filling activities", can impact the quality of life of nearby residences and community members as these activities are associated with significant levels of noise, dust and truck traffic; and Whereas filling activities have the potential to impact human health and the . environment if contaminated soils are imported; and Whereas contaminated soils have recently been identified at one particular historical airfield that has imported over one million cubic metres of soil since 2012 (Greenbank Airways in-the Township of Scugog); and Whereas Amendments to the Aeronautics Act received Royal Assent on December 16, 2014. (Aeronautics Act Amendments are attached for reference); Whereas the Federal Minister of Transport released draft regulations in response to the Section 4.9 Aeronautics Act Amendment proposing to amend the Canadian Aviation Regulations regarding Aerodrome Work Consultations. (The Draft Regulation Amendments are attached for reference). Whereas the proposed aMendments.do not consider or recognize the issues involving aerodromes being used as soil dumping grounds; and Whereas the proposed amendments do not acknowledge or require the need to incorporate municipal laws or environmental laws that would otherwise prohibit the location of the aerodrome and any associated filling activities; and Whereas the proposed amendments were drafted to ensure public consultation for new aerodrome works however comprehensive public consultation is not guaranteed as the municipality is not required to be consulted in all instances and notice provisions are not defined save for the requirement to post a sign; and Whereas the proposed amendments exempt smaller aerodromes from any consultation requirements which undermines the intent of the amendments particularly when the owners of smaller aerodromes decide to undertake significant landform changes requiring the importation of large volumes of fill materials; and Page 4 10-16 General Government Committee Report to Council Whereas the proposed amendments require the Minister to approve aerodrome works if the proponent submits a report stating that consultations have been undertaken and objections have been addressed. However, there is no oversight of the consultation process by the Minister, nor any requirement that the report addressing any objections needs to be to the satisfaction of the Minister; Now therefore be it resolved That the Township of Scugog request that the Minister of Transport accept this resolution as a formal submission regarding the proposed draft regulatory changes to the Canadian.Aviation Regulations (Aerodrome Work Consultations) published in the Canadian Gazette, Part 1 published on July 11, 2015;-and ffj That the Minister amend the draft regulations so as to require proponents j wishing to undertake aerodrome works involving large scale disturbance to land or the importation of large quantities of soils (fill) to consult with the host municipality and general public and to provide notice in a fulsome and prescribed manner despite the size, degree of activity or location of the proposed or existing aerodrome; and j! That the Minister oversee the consultation process and ensure that any objections raised are addressed to the satisfaction of the Minister; and That the amendments include wording that Minister shall consider and respect municipal bylaws, provincial plans and the public interest before providing notice'to the proponent as to whether or'not the proposed aerodrome works can be undertaken; and That should the Minister approve the aerodrome works and the works involve the importation of significant quantities of fill, that the Minister include requirements for the proponent to abide by municipal site-alteration by-laws (as has already been decided in the City of Burlington and the Township of 1 Scugog court decisions) and; That the Minister of Transport review and amend the existing Aeronautics Act and regulations, policies and procedures such that construction of new aerodromes or the expansion of existing aerodromes is regulated in a '' manner that_the host municipality can execute their responsibilities to protect both their citizens and the environment in their jurisdictions and specifically to incorporate a requirement to comply with al] relevant municipal environmental and zoning bylaws and provincial laws; and i Page 5 10-17 General Government. Committee Report to Council That this resolution be forwarded to Marie -Anne Dromaguet, Chief, Regulatory Affairs (AARBH), Civil Aviation, Safety and Security Group, Department of Transport, Place de Ville, Tower C, 330 Sparks Street, Ottawa, Ontario K1A ONS, citing the Canadian Gazette Part 1, July 11, 2015 publication regarding Aerodrome Works Consultations; and That this resolution be forwarded to the Honourable Minster of Transport, Lisa Raitt; and That this resolution be forwarded to the greater Toronto Countryside Nfayor's Alliance, Association of Municipalities of Ontario, the Federation of Canadian Municipalities (FCM); the Ministry of Municipal Affairs and Housing, the Ministry of the Environment and Climate Change, the Ministry of Natural Resources and Forestry and the Ministry of Agriculture, Food and Rural Affairs for circulation and support. 6. Kim Coates, Interim Municipal Clerk, Township of Scugog - Municipal Act Review That the following Lakeridge Citizens for Clean Water's resolution, endorsed by the Township of Scugog, regarding Municipal Act Review, be endorsed by the Municipality of Clarington: Whereas Section 142 of the Municipal Act, 2001,-S. O. 2001, c. 25, as amended, authorizes a Municipality to pass by- laws to prohibit, regulate or require a Permit for, and impose conditions upon, the placing or dumping of Fill, removal of Topsoil or alteration of the-grade of land; and Whereas Council for the Corporation of deems it in the public interest to enact a Bylaw prohibiting or regulating the placing or dumping of Fill, the removal of Topsoil, and the Alteration of the Grade of the land in order to ensure that: a. Existing drainage patterns are maintained and erosion and sedimentation are prevented; b. Changes to drainage or grade are appropriate to protect natural heritage features and archaeological resources; c. Interference and damage to watercourses or water bodies are prevented.; d. .Groundwater and surface water quality is maintained; Page 6 10-18 Claftwn General Government Committee Report- to Council e. There is no discharge of a contaminant into the natural environment !. that causes or may cause an adverse effect and that degradation of the pre-existing soil and ground water quality at the site and on, adjacent properties is p revented; L f. Haul Routes for the transportation of Fill and Topsoil authorized for placement, dumping or removal will be designated to and/or from a site by the Director to minimize damage to the Municipality' s roads j and minimize interference and/ or disturbance to the Municipality' s residents and businesses; i g. Disturbance to landform characteristics are kept to a minimum;. h. The proponent of the Site Alteration project pays for its costs; i. Members of the public have fair opportunity to comment on large scale site -alterations, j. The precautionary principle, as defined by the Bergen Ministerial Declaration on Sustainable Development (1990), is respected and applied to the issue of site alteration within the Municipality; and i Whereas Section 142(8) of the Municipal Act indicates that Municipal Site - Alteration By- law ceases to have effect in any area of the municipality if a regulation is made under section 28 of the Conservation Authorities Act respecting the placing or dumping of fill, removal of topsoil or alteration of the grade of land.in respect of that area; and i Whereas importing large quantities of excess soils onto lands within the Municipality needs to be addressed in a fulsome manner as such activities have the potential to cause adverse impacts to human health and the environment; and Whereas the importation of large quantities of excess soil raises concerns regarding quality of life issues for-neighbours and communities adjacent to these operations; and Whereas Conservation Authorities have limited jurisdiction to consider all aspects of large scale fill importation activities and are limited by their !' prescribed. regulations; Page 7 10--19. Clarigton General Government Committee Report to Council Now be it resolved: That the Township of Scugog request that the Ministry of Municipal Affairs and Housing amend Section 142(8) of the Municipal Act to include the requirement for Municipal approval for site -alterations and the requirement to abide by applicable Municipal Site-Alteration Bylaws for all areas within the Municipality; and That this resolution be forwarded to the Minister of Municipal Affairs and Housing and the Minister of Natural Resources and Forestry and the Minister of the Environment and Climate Change and Conservation Ontario for action and support; That this resolution be forwarded to the Association of Municipalities of Ontario, The Greater Toronto.Countryside Mayor's Alliance for circulation and endorsement. 7, Graham Creek Estates Subdivision, Brownsville, Plan 40M-2255 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works That Report EGD-016-15 be received; That the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 4.OM-2255; That Council approve the.by-law attached to Report EGD-016-15, assuming certain streets within Plan 40M-2255 as public highways; and That all interested parties listed in Report EGD-016-15 be advised of Council's decision. 8. Great West Life 2016 Renewal & Market Comparison for Benefits That Report COD-024-15 be received; That the Great West Life Benefit program renewal at 4.8% effective November 1, 2015 for the 2016 benefit year be approved; That staff be authorized undertake a market competitive process for the future renewal of the health benefit program; and That Great West Life be advised of Council's decision. Page 8 10-20 aaftwn Planning & Development Committee Report to Council Report to Council Meeting of November 2, 2015 Subject: Planning & Development Committee Meeting of Monday, October 26, 2015 Recommendations: 1. An Application by 564069 Ontario .]nc.to Construct a 5-Storey, Mixed-Use Building on Beaver Street, Newcastle That Report PSD-054-15 be received; That the applications to amend the Clarington Official Plan and Zoning By.-law 84-63, submitted by 564069 Ontario Inc. for the development of•a 5-storey, mixed-use building continue to be processed and that a subsequent report be prepared ; i That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-054-15 and Council's decision;and That all interested parties listed in Report PSD-054-15 and any delegations be advised of Council's decision. 2. Applications by Deborah and Oswin Mathias to Permit Special Events, Farm Tours and Meat Processing and Sales on an Agricultural Property That Report PSD-055-15 be received; That the proposed applications to amend the Clarington Official Plan and Zoning By-law by Deborah and Oswin Mathias continue to be processed including the preparation of a subsequent report- That the Clarington' Agricultural Committee be asked to recommend a definition of agri-tourism and look at the primary agricultural practices and what secondary agri-tourism businesses fit together appropriately in Clarington; and That all interested parties listed in Report PSD-055-15 and any delegations be advised ' a ised of Council's decision. Page 1 10-21 R Planning & Development Committee Report to Council 3. Energy From Waste That the Municipality send the Region a letter, copied to the Ministry of the Environment and Climate Change (MOECC), requesting the following: a) That Clarington staff, Mayor and Members of Council be copied with any correspondence with respect to the current and further acceptance testing, and be advised as soon as practicable and copied with any correspondence sent.to the MOECC pursuant to Section 4.5 of the Air Emissions Monitoring Plan; and b). That the Region advise Clarington as to the status of the long term dioxin and furan monitoring system, which was to be in operation six months prior to the Commencement Date, pursuant to Section 7.3.a of the ECA and Section 5.7 of the Air Emissions Monitoring Plan. 4. An application by Cowan Buick GMC on behalf of Gerr Holdings Ltd. to Permit the Temporary Use of a Vacant Lot for Employee Parking That Report PSD-050-15 be received; That the Zoning By-law Amendment application submitted by Cowan Buick GMC be approved and the by-law be adopted as contained in Attachment 2 to Report PSD-050-15; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-050-15 and Council's decision; and That all interested parties listed in Report PSD-050-15 and any delegations be advised of Council's decision. 5. 1679 Highway 2, Courtice — Civic Centre Acquisition That the recommendations contained in Confidential Report PSD-056-15 regarding 1679 Highway 2, Courtice — Civic Centre Acquisition, be approved. Page 2 10=22 ill �JJl�� Clerk's Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: October 30, 2015 Subject: Council Meeting Agenda — November 2, 2015 — Update Fife: C05.Council Please be advised of the following updates to the Council Agenda: 7. Delegations (See Final Agenda) Attached for Members of Cyfuncil is the Final Consolidated Agenda. Phne Gr#eKtreW,, B.A.' CMO Municip l Clerk CAG/cf c: F. Wu, Chief Administrative Officer Department Heads FINAL r Council Agenda Date: November 2, 2015 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2109 or by email at cflemin clarin ton.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website, In addition, please be advised that some of the Council meetings may be video recorded. Copies of Reports are available at www.clarington.net 1 Call to Order 2 Moment of Reflection 3 Disclosure of Pecuniary Interest 4 Announcements Council Agenda Date: November 2, 2015 Time: 7:00 PM Place: Council Chambers 5 Adoption of Minutes of Previous Meeting(s) 5.1 Minutes of a regular meeting of Council October 13, 2015 5-1 6 Presentations 6.1 Mirka Januszkiewicz, Director, Waste Management Services, Region of Durham — Update on Acceptance Testing Results at the Durham York Energy Centre 7 Delegations 7.1 Wendy Bracken — Energy From Waste (Item 3 of the Planning & Development Committee Report) 7.2 Linda Gasser— Energy From Waste (Item 3 of the Planning & Development Committee Report) 8 Communications -- Receive for Information There are no Communications to be received for information. 9 Communications — Direction 9.1 Don Rickard, President, Clarington Board of Trade and Office of Economic Development --- GO Train East Lakeshore Extension 9-1 (Motion for Direction) 10 Committee Reports 10.1 Advisory Committee Reports 10. 1.1 Minutes of the Abandoned Cemetery Committee dated October 8, 2015 10-1 Page 1 Council Agenda Date: November 2, 2015 Time: 7:00 PM Place: Council Chambers 10.1.2 Minutes of the Agricultural Advisory Committee of Clarington dated October 8, 2015 10.1.3 Minutes of the Clarington Museums Board dated October 14, 2015 10.2 General Government Committee Report of October 19, 2015 10.3 Planning & Development Committee Report of October 26, 2015 11 Staff Reports There are no Staff Reports to be considered under this Section of the Agenda. 12 Business Arising from Procedural Notice of Motion 13 Unfinished Business 10-4 10-7 10-13 1021 There are no Unfinished Business items scheduled for this meeting. 14 By-laws 14.1 2015-071 Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 7 of the General Government Committee Report) 14.2 2015-072 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Cowan Buick GMC on behalf of Gerr Holdings Ltd.) (Item 4 of the Planning & Development Committee Report) 15 Procedural Notices of Motion 16 Other Business 17 Confirming By -Law 18 Adjournment Page 2 , MBA, Director, Waste Management Durham York Energy Centre ., PMP, Manager, Waste Planning and Acceptance Test Update Municipality of Clarington Council Technical Services, The Regional Municipality of Durham November 2, 2015 Services, The Regional Municipality of Durham MASc. M.Eng ., P.Eng ., P.Eng Mirka Januszkiewicz, Gioseph Anello, Reliability Test (95% or better availability of the Acceptance Test Environmental Compliance Ash Quality and Quantity Throughput Capacity Energy Recovery Duration 30 days Metals Recovery boilers) ••••••• PCBs, Dioxins and Performed by an Independent Consultant Conducted in accordance with MOECC Source Test occurred September 28 to Source Test Testing of ECA scheduled items Metals, PAHs, Organics, (approved by the Owners) Witnessed by MOECC October 2, 2015 approved plan Furans – ••••• The MOECC agrees with the decision to repeat results indicate compliance with Ambient Air picograms Verbal confirmation of dispersion modelling Preliminary results indicated a potential MOECC was informed of the potential Dioxins and Furans exceedance of the ECA limits (60 Quality Standards (O. Reg. 419) the Dioxins and Furans testing exceedance ) 3 per m •••• Covanta repeated Source Test for Dioxins and Covanta will complete the Source Test Report and will submit the Report to the MOECC and The Owners will ensure that the Acceptance Dioxins and Furans (cont’d) Owners for evaluation (all associated data) all requirements in the MOECC makes final decision to approve Source Test Report Report meets Project Agreement Furans Test •••• modified the requirements of Section 7.3.a of the Furans sampling system was operational during Dioxins and Furans (cont’d) Monitoring Plan, the long term Dioxins and Pursuant to the MOECC agreement which ECA, and Section 5.7 of the Air Emissions Long term continuous sampling system the Source Test •• test of Dioxins and Furans September 28 to October 2, 2015: Source Test September 27, 2015: Commencement of (stack test) in accordance with MOECC February 9, 2015: First receipt of waste Chronology - September 2015: Pre Acceptance Testing approved plan •••• 19, 2015: Verbal notification by Covanta October 22 to 23, 2015: Repeat of Dioxins and Works ioxins and to the Owners and MOECC of preliminary exceedance reports back to Chronology (cont’d) D October 28 to 29, 2015: Repeat analysis indicating a potential October 21, 2015: Staff Furans testingFurans testing Committee October •••• Three full and one partial ambient air monitoring continuous Environmental Monitoring Conducted by the Owners site all Crago – 2013 and 2014 Baseline Monitoring – 2015 Commissioning Monitoring – Additional Council approved Perimeter station (partial) Downwind parametersparameters Upwind stations –––– ••• of Dioxins and Furans commenced August 2013, August 2015, and October 2015 Note: MOECC Mobile Ambient Air Monitoring Environmental Monitoring 2 (TAGA) unit on site two times in 2015 Conducted by the Owners SO Soil Testing including Dioxins and Furans: x NO 2.5 Continuous Monitoring of PM 28, 2015 September Monitoring Ambient Air: ––– •• Acceptance Test Report completed by Covanta Source Test Report (stack test) submitted to review of the Completion of Acceptance Test: Next Steps and submitted to the Owners Owners decision pending Acceptance Test Report MOECC and Owners November 3, 2015 ••••