HomeMy WebLinkAbout10/13/2015 (;Iar-mgton
Council
Agenda
Date: Tuesday, October 13, 2015
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
_— Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext.
2101 or by email at cfleming(cD_clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
meetings. If you make a delegation or presentation at a Council meeting, the
Municipality will be audio recording you and will make the recording public by publishing
the recording on the Municipality's website. In addition, please be advised that some of
the Council meetings may be video recorded.
Copies of Reports are available at www.clarington.net
f
ffirlogton Council Agenda
Date: October 13, 2015
Time: 7:00 PM
Place: Council Chambers
1 Call to Order
2 Moment of Reflection
3 Disclosure of Pecuniary Interest
4 Announcements
5 Adoption of Minutes of Previous Meeting(s)
5.1 Minutes of a regular meeting of Council September 21, 2015 5-1
6 Presentations
There are no Presentations scheduled for this meeting.
7 Delegations
There are no Delegations listed as of the time of publication.
8 Communications — Receive for Information
There are no Communications to be received for information as of the time of publication.
9 Communications — Direction
9.1 Adrienne Windsor, Veridian - Extension of Veridian Corporation Promissory Notes 9-1
(Motion to approve request and approve by-law)
10 Committee- Reports
10.1 Advisory Committee Reports
10.1.1 Minutes of the Clarington Museums Board dated September 9, 2015 10-1
10.1.2 Minutes of the Clarington Heritage Committee dated September 15, 2015 10-8
10.2 General Government Committee Report of September 28, 2015 10-15
10.3 Planning and Development Committee Report of October 5, 2015 10-19
Page 1
Clatington Council Agenda
Date: October 13, 2015
Time: 7:00 PM
Place: Council Chambers
11 Staff Reports
11.1 Report COD-022-15 - Courtice Community Complex— Interior Renovation 11-1
12 Business Arising from Procedural Notice of Motion
13 Unfinished Business
There are no Unfinished Business items scheduled for this meeting.
14 By-laws
14.1 2015-067 Being a By-law to repeal By-law 2010-032 (Item 9 of the General Government
Committee Report)
14.2 2015-068 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (Claret Investments Limited
and 1361.189 Ontario Limited) (Item 5 of the Planning and Development
Committee Report)
14.3 2015-069 Being a By-law to approve and authorize the execution of a note amending
agreement made as of the 30th day of December, 2015 in respect of fourth
amended and restated promissory notes dated October 31, 2012 issued by
Veridian Corporation in favour of The Corporation of the Town of Ajax, The
Corporation of the City of Belleville, The Corporation of the Municipality of
Clarington and The Corporation of the City of Pickering, and to approve the
issue of fifth amended and restated promissory notes dated as of the 30th day
of December, 2015 (Correspondence Item 9.1)
15 Procedural Notices of Motion
16 Other Business
17 Confirming By-Law
18 Adjournment
Page 2
clad"n Council
Minutes
September 21, 2015
Minutes of a regular meeting of Council held on September 21, 2015, at 7:00 PM, in the
Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo
Staff Present: F. Wu, A. Allison, M. Berney, T. Cannella, J. Caruana, D. Crome,
F. Horvath, M. Marano, N. Taylor, A. Greentree, C. Fleming
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM:
2 Moment of Reflection
Councillor Traill led the meeting in a moment of reflection.
3 Disclosures of Pecuniary Interest
Councillor Partner indicated that she would be declaring a pecuniary interest with f
respect to Item 3 of the Planning and Development Committee Report and
By-law 2015-062.
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4 Announcements
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Members of Council announced upcoming community events and matters of community
interest.
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5 Adoption of Minutes of Previous Meeting
Resolution #C-244-15
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Moved by Councillor Traill, seconded by Councillor Partner
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That the minutes of a regular meeting of Council June 29, 2015, be approved.
Carried
6 Presentations
6.1 Darlene Brown, Executive Director, and Rayna Fry, Board Secretary, Big
Brothers Big Sisters of Clarington - Proceeds of the 2015 Mayor's Golf
Classic
Mayor Foster presented a cheque to Darlene Brown, Executive Director and Rayna Fry,
Board Secretary, Big Brothers Big Sisters of Clarington, representing the proceeds of
the 2015 Mayor's Golf Classic.
5-1
Cla ri ng ton Council
Minutes
September 21, 2015
Darlene Brown thanked Council for their support which will help strengthen all of their
programs and assist over 500 children.
7 Delegations
There are no Delegations scheduled for this meeting:
8 Communications -- Receive for Information
There are no Communications to be received for information.
9 Communications — Direction
There are no Communications for direction.
10 Committee Reports
10.1 Minutes of the Agricultural Advisory Committee of Clarington dated July 9,
and August 20, 2015
10.2 Minutes of the Newcastle Memorial Arena Management Board dated June 9,
and August 11, 2015
10.3 Minutes of the Clarington Museums Board dated August 20, 2015
10.4 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated September 8, 2015
Resolution #C-245-15
Moved by Councillor Cooke, seconded by Councillor Hooper
That
Item 10-1 - Minutes of the Agricultural Advisory Committee of Clarington dated July 9,
and August 20, 2015;
Item 10-2 - Minutes of the Newcastle Memorial Arena Management Board dated
June 9, and August 11, 2015;
Item 10-3 - Minutes of the Clarington,Museums Board dated August 20, 2015; and
Item 10-4 - Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated September 8, 2015,
be received for information, with the exception of Item 10-3.
Carried
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Clerk's Department
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
To: Mayor Foster and Members of Council
From: Anne Greentree, Municipal Clerk
Date: October 9, 2015
Subject: Council Meeting Agenda — Tuesday, October 13, 2015 — Update
File: C05.Council
Please be advised of the following updates to the Council Agenda:
7. Delegations (See Final Agenda)
Attached for Members of Council is the Final Consolidated Agenda.
CAGIcf
c: F. Wu, Chief Administrative Officer
Department Heads
FINAL
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Council
Agenda
Date: Tuesday, October 13, 2015
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext.
2101 or by email at cfleminc�(cr�.clarin; toq n.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
meetings. If you make a delegation or presentation at a Council meeting, the
Municipality will be audio recording you and will make the recording public by publishing
the recording on the Municipality's website. In addition, please be advised that some of
the Council meetings may be video recorded.
Copies of Reports are available at www.clarington.net
1 Call to Order
2 Moment of Reflection
3 Disclosure of Pecuniary Interest
4 Announcements
5 Adoption of Minutes of Previous Meeting(s)
5.1 Minutes of a regular meeting of Council September 21, 2015
6 Presentations
There are no Presentations scheduled for this meeting.
Council Agenda
Date: October 13, 2015
Time: 7:00 PM
Place: Council Chambers
7 Delegations
7.1 Bev Winn, Community Living Oshawa/Clarington — Lease of Baseline Community Centre
(Item 11 of the General Government Committee Report)
8 Communications — Receive for Information
There are no Communications to be received for information.
9 Communications — Direction
9.1 Adrienne Windsor, Veridian - Extension of Veridian Corporation Promissory Notes 9-1
(Motion to approve request and approve by-law)
10 Committee Reports
10.1 Advisory Committee Reports
10.1.1 Minutes of the Clarington Museums Board dated September 9, 2015
10-1
10.1.2 Minutes of the Clarington Heritage Committee dated September 15, 2015
10-8
10.2 General Government Committee Report of September 28, 2015
10-15
10.3 Planning and Development Committee Report of October 5, 2015
10-19
Page 1
11 Staff Reports
Council Agenda
Date: October 13, 2015
Time: 7:00 PM
Place: Council Chambers
11.1 Report COD -022-15 - Courtice Community Complex— Interior Renovation 11-1
12 Business Arising from Procedural Notice of Motion
13 Unfinished Business
There are no Unfinished Business items scheduled for this meeting.
14 By-laws
14.1 2015-067 Being a By-law to repeal By-law 2010-032 (item 9 of the General Government
Committee Report)
14.2 2015-068 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (Claret Investments Limited
and 1361189 Ontario Limited) (Item 5 of the Planning and Development
Committee Report)
14.3 2015-069 Being a By-law to approve and authorize the execution of a note amending
agreement made as of the 30th day of December, 2015 in respect of fourth
amended and restated promissory notes dated October 31, 2012 issued by
Veridian Corporation in favour of The Corporation of the Town of Ajax, The
Corporation of the City of Belleville, The Corporation of the Municipality of
Clarington and The Corporation of the City of Pickering, and to approve the
issue of fifth amended and restated promissory notes dated as of the 30th day
of December, 2015 (Correspondence Item 9.1)
15 Procedural Notices of Motion
16 Other Business
17 Confirming By -Law
18 Adjournment
Page 2
Council
^ Minutes
September 21, 2015
Item 10-3 - Minutes of the Clarington Museums Board dated August 20, 2015.
Resolution #C-246-15
Moved by Councillor Partner, seconded by Councillor Woo
That the,Minutes of the Clarington Museums Board dated August 20, 2015, be received
for information.
Carried
10.5 General Government Committee Report of September 8, 2015
Resolution #C-247-15
Moved by Councillor Neal, seconded by Councillor Hooper
That the recommendations contained in the General Government Committee Report of
September 8, 2015, be approved, on consent, with the exception of items#1(g), and
#13.
Carried
Item 1(g) — FND-014-15 Financial Update as at June 30, 2015
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Resolution #C-248-15 !`
Moved by Councillor Neal, seconded by Councillor Cooke
That Report FND-014-15 be received for information.
Carried '
Item 13 — Community Grant Request—Supplementary
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Resolution #C-249-15
Moved by Councillor Neal, seconded by Councillor Traill
That Report CSD-010-15 be received;
That the grant application #15-40, Vincent Massey School Parent Council, be approved
in the amount of$3000.00; and
That all interested parties listed in Report CSD-010-15 and any delegations be advised
of Council's decision.
Motion Lost
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Clarington Council
Minutes
September 21, 2015
Resolution #C-250-15
Moved by Councillor Neal, seconded by Councillor Partner
That Report CSD-010-15 be received;
That the grant application #15-40, Vincent Massey School Parent Council, be approved
in the amount of $2000.00; and
That all interested parties listed in Report CSD-010-15 and any delegations be advised
of Council's decision.
Carried
10.6 Planning and Development Committee Report of September 14, 2015
Resolution #C-251-15
Moved by Councillor Woo, seconded by Councillor Trail]
That the recommendations contained in the Planning and Development Committee
Report of September 14, 2015, be approved, on consent, with the exception of items
#2, #3, and #4.
Carried
Councillor Partner stated a pecuniary interest With respect to Item 3 of the Planning and
Development Committee Report as she is an owner of a dog related business and left
the Council Chambers during discussion and voting on this matter.
Item 3 — Public Meeting Report for a General Amendment to Zoning By-law 84-63
Resolution #C-252-15
Moved by Councillor Neal, seconded by Councillor Traill
That Report PSD-042-15 be received;
That the Zoning By-law Amendment contained in Attachment 3 of Report PSD-042-15
be approved with the changes indicated in the handout distributed by the Director of
Planning Services and the following change to Item 9 A) of the`6MdO6t*
replace the words "one student at a time"with the words "up to three individuals."
That the Durham Regional Planning and Economic Development Department be
forwarded a copy of Report,PSD-042-15 and Council's decision; and
That all interested parties listed in Report PSD-042-15 and any delegations be advised
of Council's decision.
Carried later in the meeting
(See following motion)
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Council
G&Hngtoil Minutes
September 21, 2015
Resolution #C-253-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #252-15 be amended to delete the words "rear yard" in
Section 9.c.xi of the proposed by-law.
Withdrawn
Resolution #C-254-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #252-15 be amended to delete the words "rear yard in
Section 9.c.xi of the proposed by-law and replace with the word "outside".
Motion Lost
The foregoing Resolution #C-252-15 was then put to a vote and carried.
Councillor Partner returned to the meeting.
Item.4— A Rezoning Application by 1351739 Ontario Limited to Amend Zoning,By-
Law 84-63 to Permit the Severance of a Residential Lot Fronting on Townline
Road, Courtice
Resolution #C-255-15
Moved by Councillor Cooke, seconded by Councillor Neal
That Report PSD-043-15 be received;
That the Zoning By-law Amendment application submitted by 1351739 Ontario Limited
be approved as contained in Attachment 1 to Report PSD-043-15;
That, once all conditions contained in the Official Plan.with respect to the removal of the
(H) Holding Symbol are satisfied, the By-ldw authorizing the removal of the (H) Holding
Symbol be approved;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-043-15 and Council's decision; and
That all interested parties listed in Report PSD-043-15 and any delegations be advised of
Council's decision.
Carried
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clq�gtoff Council
Minutes
September 21, 2015
Item 2 —Applications by Lesle Gibson to Permit an Outdoor Wedding and Event
Venue
Resolution #C-256-15
Moved by Councillor Neal, seconded by Councillor Woo
That Report PSD-041-15 be received;
That the proposed applications by Lesle Gibson to amend the Clarington Official Plan
(COPA 2015-0003) and Zoning By-law (ZBA 2015-0011) be approved, and the
appropriate by-laws be approved;
That the Durham Regional Planning and Economic Development Department be
forwarded a copy of Report PSD-041-15 and Council's decision; and
That all interested parties listed in Report PSD-041-15 and any delegations be advised of
Council's decision.
Carried
11 Staff Reports
There were no Staff Reports introduced under this Section of the Agenda.
12 Business Arising from Procedural Notice of Motion
There was no Business Arising from Procedural Notice of Motion introduced
under this Section of the Agenda.
13 Unfinished Business
13.1 Delegation of Ron Svajlenko, President, Unifor Local 222, Regarding a
Proposed Resolution Requesting Support for Manufacturing in the
Community — Tabled to Council at the General Government Committee of
September 8, 2015
Resolution #C-257-15
Moved by Councillor Neal, seconded by Councillor Hooper
That Unfinished Business Item 13.1 be lifted from the table.
Carried
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Clarington Council
Minutes
September 21, 2015
Resolution #C-258-15
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Moved by Councillor Neal, seconded by Councillor Traill
That the delegation of Ron Svajlenko, President, Unifor Local 222, Regarding a
Proposed Resolution Requesting Support for Manufacturing in the Community be
referred to the General Government Committee meeting of September 28, 2015 as
requested by the delegate.
Carried
14 By-laws
Councillor Partner staffed a pecuniary with respect to By-law 2015-062 as she is an
owner of a dog related business and left the Council Chambers during discussion and
voting on this matter.
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Resolution #C-259-15 j
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Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2015-062
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2015-062 Being a By-law to amend Zoning By-law 84-63 (Municipality of
Clarington) (Item 3 of the Planning and Development Committee
Report); and C
That the said by-law be approved.
Carried
Councillor Partner returned to the meeting.
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Resolution #C-260-15
Moved by Councillor Hooper, seconded by Councillor"Neal
That leave be granted to introduce By-laws 2015-056 to 2015-061 and 2015-063 to
2015-065; j
2015-056 Being a by-law to authorize an agreement between the
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Corporation of the Municipality of Clarington and'Her Majesty the
Queen in Right of Ontario as Represented by the Minister of
Agriculture, Food and Rural Affairs (New Building Canada Fund —
Small. Communities Fund Agreement) (Item 6 of the General
Government Committee Report)
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Clarington Council
Minutes
September 21, 2015
2015-057 Being a by-law to establish the retention periods for the municipal
records of the Corporation of the Municipality of Clarington and
repeal By-law 92-139 (Item 14 of the General Government
Committee Report)
2015-058 Being a by-law to amend By-law 2005-205, being a by-law to
licence, regulate and govern taxi and limousine businesses in the
Municipality of Clarington (Item 15 of the General Government
Committee Report)
2015-059 Being a by-law to authorize the execution of a tax arrears
extension agreement pursuant to Section 378 of the Municipal Act,
2001 (item 22 of the General Government Committee Report)
2015-060 Being a by-law to adopt Amendment No. 103 to the Clarington
Official Plan (Item 2 of the Planning and Development Committee
Report)
2015-061 Being a By-law to amend Zoning By-law 84-63, the
Comprehensive Zoning By-law for the Municipality of Clarington
(Lesle Gibson) (Item 2 of the Planning and Development
Committee Report)
2015-063 Being a By-law to amend Zoning By-law 84-63, the
Comprehensive Zoning By-law for the Municipality of Clarington
(1351739 Ontario Limited) (Item 4 of the Planning and
Development Committee Report)
2015-064 Being a By-law to amend Zoning By-law 84-63 [2346123 Ontario
Inc. (Wally Gupta)] (Item 7 of the Planning and Development
Committee Report)
2015-065 Being a By-law to exempt a certain portion of Registered Plan
40M-2332 from Part Lot Control; and
That said by-laws be approved.
Carried
15 Procedural Notices of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
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Council
Cla-rington
Minutes
September 21, 2015
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16 Other Business
16.1 Councillor Neal questioned if air flow and concrete issues noted at the re-
dedication ceremony of the Alan Strike Aquatic and Squash Centre were being
addressed. The Director of Community Services advised that staff are following
up on the matters.
16.2 Councillor Neal requested clarification on the content of the Announcement
Section of the Committee/Council agendas.
17 Confirming By-Law
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Resolution #C-261-15
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Moved by Councillor Hooper, seconded by Councillor Neal
That leave be granted to introduce By-law 2015-066, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 21St day of September, 2015; and
That the said by-law be approved.
Carried
18 Adjournment
Resolution #C-262-15
Moved by Councillor Partner, seconded by Councillor Traill
That the meeting adjourn at 8:28 PM.
Carried
Mayor Municipal Clerk
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v/ I,
MEMORANDUM
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VERIDIAN
C O N N E C T I O N S
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To: Martin DeRond,Town of Ajax Cc: Laurie McLorg
Matt MacDonald, City of Belleville Michael Angemeer
Debbie Shields; City of Pickering George Armstrong
Ann Greentree, Municipality of Tanya Laschuk
Clatington
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From: Adrienne Windsor
Date: October 5, 2015
Re: Extension of Vetidian Corporation Promissory Notes—Instructions to Municipal
Shareholders
I have received a request for directions.as to the steps that are required to take in order to complete the
extension of the Veridian Corporation Promissory Notes.
Steps to be taken
Veridian Corporation now wishes to extend the maturity date for an additional period of three years to G
December 31, 2018, such extension to be effective as of December 30, 2015. This will be achieved by taking
the following steps, which is the same process that was followed in 2012 to effect the extension of the
Current Promissory Notes:
1. Veridian Corporation, Veridian Connections Inc. and .Veridian Energy Inc. approved the
following resolutions at their September 24,2015 board meetings.
Resolution#2015-VC38 (Veridian Corporation and Veridian Energy Inca
Resolution#2015-VCI28 (Veridian Connections Inca
RESOLVED THAT;
WHEREAS the Promissory Notes owed by Veridian Corporation to the municipal
shareholders mature on December 31st, 2015; and, WHEREAS Veridian Management
and Treasurers of the municipal shareholders have met and agreed upon terms for
renewal of the Promissory Notes;
The Audit and Risk Management Committee recommends to the Veridian Corporation
Board and the Veridian Connections Board the renewal of the Shareholder Promissory
Notes as outlined in the report prepared by the Vice President Financial Services and t
Chief Financial Officer as presented to the Veridian Corporation Audit and Risk.
Management Committee meeting held on September 2, 2015.
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cP L I
Claringlon musculyls
To illuminate Clarington and its heritage through lasting and meaningful experiences with artifacts, exhibitions
and programmes that inspires future generations and enlivens our community
BOARD MEETING
Sept. 9,2015
Sarah Jane Williams Heritage Centre
62 Temperance Street Bowmanville, Ontario
Present: B. Seto M. Adams (ED). S. Elhajjeh S. Laing
M. Morawetz W. Woo T. Thompson K. Warren
O. Casimiro S. Cooke
Regrets: J. Sturdy
1. Call to Order:
B. Seto called the meeting to order at 7:03 p.m.
2. Adoption of Agenda:
P g
THAT: the agenda be adopted as presented.
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Moved by: W. Woo Seconded by: 'K. Warren
MOTION CARRIED-
3. Disclosure of Interests:
No interests were disclosed.
10-1
4. Correspondence:
None was received.
5. Announcements:
O. Casimiro stated that for 2016, the Mayor's Golf Tournament will direct
funds raised to support the Clarington Museums & Archives. It will be an
excellent opportunity to promote awareness and reach out to attendees.
M. Morawetz reminded that the museum along with ACO, Doors Open, Jury
Lands Foundation, VAC, Clarington Heritage Committee among others will
set up displays at Orono Fair from Sept 10 — 13. All are encouraged to come
out to support or participate in the display area in the arena.
6. Approval of Minutes:
THAT: the Board meeting of Aug. 20, 2015 draft minutes be approved as
presented.
Moved by: S. Elhajjeh Seconded by: K. Warren
MOTION CARRIED
7. Business Arising from Minutes:
B. Seto asked for and received confirmation that thank you letter had been
sent out to J. Witheridge for his years of service.
S. Laing asked that the Motion directed to the Collections Committee be
deferred until the October meeting. The motion from Aug 20, 2015 read:
THAT: the Collections committee and the ED review the collections policy
and make recommendations to the board for next board meeting.
Moved by: K. Warren Seconded by: T. Thompson
MOTION CARRIED
K.-Warren and T. Thompson agreed that as members of the committee and the
replacement for J. Witheridge had not yet been named a new motion be made.
10-2
THAT: the motion of Aug 20, 2015 be rewritten to change the directive from
"next board meeting" to the October board meeting.
Moved by: K. Warren Seconded by: O. Casimiro
MOTION CARRIED
W. Woo asked for clarification about Curator requirement for CMOG.
Michael confirmed that on the CMOG Grant checklist for 2015/2016 there
was a requirement that the museum have a Board approved job description for
the roll of Curator and one was prepared and passed at the May 13, 2014
board meeting.
M. Adams confirmed B. Colville of the Kirby United Church had been
informed of the decision that the museum board regrets it would not be an
asset and so declined the offer to become guardians & tenants of the building.
8. Executive Director's Report:
Report was reviewed with highlights noting that outreach events so far this
year have been very strong with great attendance still holding at a 77%
increase in visitors Jan to August compared with the same period 2014 and
2015. ED was made aware of the larger than anticipated scope of the
museum's participation with VAC and other heritage associations to provide j
displays at Orono Fair. The displays will promote the Sport in Clarington
theme presently on exhibit at the Sarah Jane Williams Heritage Centre
building. The review and revision of the Strategic Plan is still a
recommendation and part of standard museum practices (every 2-3 years). j
Corporate and other relations are being pursued; exploring partnership with
Community Services / Sports Hall of Fame to continue the current sports
exhibit in municipal recreation buildings after it ends in 2016. Spirit Walks
schedule has been expanded for this fall, and Edwardian Teas having been
very successful and fully booked this summer were extended by two weeks
into Sept. Membership renewal drive to be implemented starting next week to
boost membership figures. Review of staffing requirements with 2 staff on
maternity leave, one temporary staff replacement going on maternity leave
and another returning in December. Engaged some part time staff to meet
requirements.
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THAT: the Executive Director's report be accepted as submitted.
Moved by: S. Cooke Seconded by: S. Laing
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MOTION CARRIED
9. Committee Reports:
a) Finance Report—Report Submitted from municipality.
O. Casimiro acknowledged her new role as chair of the Finance committee,
noting revenue deficiencies including grants/other with nothing included as
nothing was planned, sponsorship hopes to achieve $10,Q00, and Heritage
Harvest is not planned so no revenues will be generated there this year.
Regarding expenses, management has been frugal and therefore in fairly good
shape.
W. Woo added that the municipality Finance Department stated they will
assist whenever and wherever possible, noting that the books for the museum
are very time consuming as it is a standalone system. Expiry of their
oversight was to May 2015 but an extension of services had been requested by
the museum board. They will consider an extension to early 2016.
O. Casimiro recommended that ED would benefit from a clear understanding
of what is required to run all three sites and make sure planning is done to
transition the books back to the museum successfully if that is the final
recommendation.
THAT: the Finance Committee meet, discuss and make recommendations to
the board at the October meeting.
Moved by: S. Cooke Seconded by: K. Warren
MOTION CARRIED
W. Woo handed out copies of the Municipal Service Board By-Law 2012-093
and suggested at a future meeting it would be helpful to invite staff to present
on topics requiring clarification including responsibility and processes for the
board.
O. Casimiro asked for confirmation of liability insurance to cover financial
obligations and responsibilities. ED confirmed that is in place through the
municipality.
THAT: the Finance Report be accepted.
Moved by: O. Casimiro Seconded by: S. Cooke
10-4
MOTION CARRIED
b) Collections Report—As noted in Business Arising the motion from Aug
20 has been deferred to the October meeting to include staff on vacation and
the new member taking J. Witheridge's place. A new reporting structure to be
considered and recommendations made including reporting through the ED to
the board.
THAT: T. Thompson.sit on the Collections Committee until the end of 2015.
Moved by: K. Warren Seconded by: O. Casimiro
MOTION CARRIED
c) Membership Report—no report submitted. Plans were reviewed in ED
report.
d) Property Report— O. Casimiro in taking on the chair of the Finance
Committee role asked if any other on the board would assume chair of the
Property Committee to share the work load. O. Casimiro agreed to stay on as
chair for now.
O. Casimiro stated that the committee had met several times with
recommendations coming forward to work with the municipal staff to create a
clear schedule of requirements to maintain and to improve each of the three
sites. Present schedules are not thorough enough. The reporting in future
should be two fold with one report coming from the committee while the more
detailed report including the input of experts as needed (like engineering)
would come from ED and municipal staff. Once new schedules and
responsibilities are agreed upon by ED and municipal partners, the Property
Committee will re-examine policy & procedures and make recommendations
to the board.
THAT:. the name of this committee be changed from Property to Facilities
Management, and that new terms of reference be created to guide the
committee in its work.
Moved by: O. Casimiro Seconded by: K. Warren
MOTION CARRIED
10-5
e) Friends —no report submitted.
10. New Business:
a) Strategic Planning—It was noted that a committee of O. Casimiro, T.
Thompson, and B. Seto was struck during May 13, 2015 meeting and will
work with the ED to review and make recommendations on by-laws prior to
work being done on Strategic Plan. CMOG requires that the Strategic Plan be
reviewed every 2 to 3 years. Recommendations for any changes may need to
go to council.
b) Police Check— after reporting on findings from the municipality by W.
Woo and discussion regarding implications for risk management,
THAT: the board policy be changed to include the requirement for a police
check for all board members.
Moved by: K. Warren Seconded by: O. Casimiro
MOTION DEFEATED
C) Board Vacancies /Vice Chair—the municipality has been informed of J.
Witheridge's letter of retirement and has it on file. The process of fording a
replacement member will follow.
THAT: S. Elhajjeh be named Vice Chair for the museum board.
Moved by: W. Woo Seconded by: T. Thompson
MOTION CARRIED
d) Marion Farr Donation —Marion Gertrude (Rickard) Farr, sister of Garnet
Rickard (one time mayor of Clarington), who passed away in 2001 has
donated a portion of her estate to the Clarington Museums & Archives.
The $70,408.77 donation will arrive later in Oct 2015 and has no known
restrictions attached regarding its use. ED will confirm appropriate follow up
response with the family's lawyer before recommendations and plans are
made. As per earlier discussions in the year, the donation will likely be put in
the reserve funds`with uses or investment plans to be determined in the future.
10-6
e) Reserve Fund —the previous board discussed investing reserve funds to
leverage the money and grow it for the future. The Reserve Fund cannot be
touched without the board's approval for any use.
11. Date and Place of Next Board Meeting
The next meeting will be held, Wednesday Oct 14th, 2015 at the Sarah Jane
Williams Heritage Centre starting at 7 p.m.
12. Adjournment:
THAT: the meeting adjourned at 9:02 p.m.
Moved by: K. Warren
MOTION CARRIED
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
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10-7
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CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
September 15, 2015
MEMBERS PRESENT:
Joe Earle
Tracey Ali
Todd Taylor
Paul Davidson
Councillor Hooper j
Katharine Warren
REGRETS:
Ruth Goff (ex-officio)
Kim Vaneyk (ex-officio)
Steve Conway
Victor Suppan
Peter Vogel
Robert Malone -
STAFF: Brandon Weiler
Councillor Hooper welcomed all to the meeting.
ELECTION OF CHAIR AND VICE CHAIR
T. Ali nominated J. Earle as chair, T. Taylor seconded the nomination. J. Earle indicated
he would be willing to act as chair.
Prior to the meeting B. Malone nominated V. Suppan by e-mail as he would not be in
attendance, seconded by S. Conway, also by e-mail. V. Suppan did not respond prior to
the meeting and was not in attendance to confirm if he would be willing at act as chair.
Members at the meeting felt it would be in the best interest of the committee to move
these nominations to the next meeting for a vote when more members were present.
Members also wished to discuss if the chair position would be for the four year term or
for a two year term prior to voting next meeting.
DECLARATION OF PECUNIARY INTEREST
None declared.
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10-8
ADOPTION OF AGENDA
15.14 Moved by Joe Earle, seconded by Paul Davidson,
THAT the agenda be adopted.
"CARRIED"
ADOPTION OF MINUTES
15.15 Moved by Paul Davidson, seconded by Tracey Ali
THAT the minutes of the Meeting of June 16, 2015 be accepted.
"CARRIED"
DELEGATIONS AND PRESENTATIONS - None
BUSINESS ARISING
Work Plan Session
The committee discussed how best to move forward with work plans for updating the
municipal inventory with the intent of adding additional properties to the Municipal
Register and for Education and Outreach concerning Clarington's heritage resources to
the public. Through discussion it was identified that different members had more
interest in one or the other generally and that the creation of two sub-committees would
allow members to focus on which one they had more interest in. The sub-committees
would then create more detailed work plans and report back to the committee.
15.16 Moved by Joe Earle, seconded by Todd Taylor
THAT two sub-committees be created, a Municipal Inventory and Register Committee
and a Public Outreach and Education Committee, and that members be asked to join
the committee that they would like to contribute to.
"CARRIED"
T. Taylor and P. Davidson indicated they would join the Municipal Inventory and
Register Committee. T. Ali, J. Earle and K. Warren indicated they would join the Public
Outreach and Education Committee. The absent members will be asked to select a
committee and then a chair will be appointed for each sub-committee.
Jury Lands Foundation (Camp 30)
B. Weiler reported that the Jury Lands Foundation had successfully worked with the
land owners and the Municipality to get approval for a new trail to be built on the site.
The trail will utilize the existing internal road network and a new portion of trail to be
constructed will connect the neighbourhood at Sprucewood Crescent to the existing
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10-9
internal roadway. The Jury Lands Foundation had secured a donation from Halminen
Homes to construct the trail.
communications plan to educate the_
The Jury Lands Foundation will be creating a p
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public on the site and ask them to take stewardship of the site once the trail is
constructed and open.
The Jury Lands Foundation is also working on grant applications to help with
interpretive signage on the new trail and to record the stories of community members
who used the site when it was the Boys Training School, Camp 30, St. Stevens High
School or who used the site for community recreation purposes.
REPORTS FROM OTHER COMMITTEES
Bowmanville Community Improvement Program — Next meeting date is Oct 21, 2015
Orono Community Improvement Program —The June meeting was a combined meeting
with the Orono CIP group and the Orono BIA..The group discussed Council's recent
request that Engineering Services conduct a parking analysis for downtown Orono. The
group felt there was a need for more parking and specifically bike parking. The group
also discussed how to obtain a public washroom in downtown Orono. The group
believes the lack of a washroom reduces the amount of time customers spend in Orono.
The idea of portable washrooms or pay for use washrooms was discussed.
The committee discussed adding banners in the downtown like were just installed in the
west end of Courtice along Highway 2. The idea of promoting Orono's biggest events
throughout the year on the banners was discussed.
The next scheduled meeting is October 7, 2015
Newcastle Community Improvement Program —The next meeting is October 15, 2015.
Architectural Conservancy Ontario, Clarington Branch —T. Ali reported that since Doors
Open the ACO has been at'Bluesberry Festival and were at the Orono Fair. The
-August meeting was cancelled. The next meeting will by September 16, 2015.
Newcastle Village & District Historical Society —The Society participated in Heritage
Week by leading guided walking tours on August 11 and August 16. The Society will be
very involved in organizing the Newcastle's of the World event that will be held in
Newcastle in September 2016. As a lead in to the event Doors Open will be held in
Newcastle in 2016.
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10-10
Museum — K. Warren reported that the museum has seen a significant increase in
attendance, up 77% this year. Successful events like Canada Day and increased
interest in this year's exhibits (Clarington Competes and Clarington Remembers) have
been instrumental in this increase. It was announced that the proceeds from the
Mayor's annual golf tournament will go to the museum in 2016. The museum Will be
hosting an unveiling of the painting of Charles Bowman and his family in the fall, an
exact date and location has not been set. The museum will again be running its very
successful spirit walks this year on Wednesday, Thursdays and Fridays for the month of
October.
Heritage Week Working Group — Councillor Hooper reported that Heritage Week was a
great success. There was approximately 150 people who participated in the walking
tours of Bowmanville, Newcastle, Tyrone, Orono and Newtonville. The museum also
had a play running every night of the week, Serum for Murder, which saw approximately
175 people attend through the week.
The group produced self-guided walking tour brochures that were distributed to the
committee to review. There were some challenges to the week including multiple
events throughout Clarington. The committee is hoping to build upon the success of
this year's event. The committee is currently looking for more members and the
Clarington Heritage Committee does not have a representative on the committee at this
time. The next meeting of Heritage Week Committee is October 14 at 9:30 am, when
planning for 2016 will begin: K. Warren indicated she would be willing to attend the next
meeting and be the Clarington Heritage Committee member representative to the
Heritage Week Committee.
CORRESPONDENCE AND COUNCIL REFERRALS
Ontario Heritage Trust Nominations —The Ontario Heritage Trust Awards recognize
exceptional contributions to heritage conservation, environmental sustainability and
biodiversity, and cultural and natural heritage. Myno Van Dyke nominated Brian and
Audrey Jose, the new owners of the Walbridge house, with the support of the Heritage
Committee and staff. The report was approved by the Planning and Development
Committee and will be sent on to be ratified by Council at the next meeting September
21, 2015. Once the motion is ratified by Council staff will finalize the application and
forward it off to the Ontario Heritage Trust prior to the September 30 deadline.
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10-11
NEW BUSINESS
302 Given Road (The Belmont) Severance — The landowner has proceeded with a
consent application to sever the Belmont from the remainder of the lands identified for a
future subdivision. In 2010, a neighbourhood design plan was .approved that indicates
how the future subdivision in that area would develop. At the time of the neighbourhood
design plan the Heritage Committee was circulated and provided comments. This
neighbourhood design plan included the Belmont being retained in situ and integrated
into the new subdivision.
The applicant submitted a Heritage Impact Assessment, with a slightly modified
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proposed subdivision, with their severance application. This more recently proposed
subdivision maintains the Belmont in situ in a very similar configuration. The applicant
will be required to submit the appropriate Planning Act applications to amend the
approved neighbourhood design plan should they wish to proceed with the recently
proposed subdivision. The committee would be circulated on any such applications.
By permitting the consent to proceed at this time it allows the owner, a developer, to sell
the property to a long term owner who would live in the home and maintain the house.
As the legal description of the property has changed the designation by-law should be
amended to list the correct legal description and ensure the language is consistent with
the current Ontario Heritage Act. The proposed by-law amendment will be circulated to
the committee for comment prior to going to Council for approval.
Clarington Heritage Committee Funds —At the last meeting the committee inquired to
how the committee wasfunded and why the committee's funds were handled by the
municipality. In 2012, the committee passed a resolution asking the municipality to hold
the committee's funds. The treasurer at the time was stepping down from the
committee for personal reasons and there was no other members willing to take on the
responsibility. The municipality holds the funds and releases the funds when the
committee passes a motion and provides a bill or receipt of the services purchased.
Since the committee requested the municipality to hold their funds the committee has
set a yearly budget of$1,000 for itself. The budget was set to-ensure the committee did
not overspend in any given year. If the committee wished to set a higher budget at the
beginning of the year it could do so.
Funding for the committee is solely through fundraising. In past years there have been
books published, tours led and most recently the barn calendar which have helped fund
the committee.
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10-12
Orono Fair Booth Recap —The members felt that the Orono Fair was a good event to
start with public outreach and education about the committee and heritage in Clarington.
The weather had an impact on attendance at the fair overall but the committee
members who attended were able to engage a number of visitors and residents. The
members who attended thought that the committee needs to create a more attractive
and interactive display to help engage people passing by. Some members thought
having a Clarington Heritage Committee banner to identify who they were would have
been beneficial. A more interactive or attractive display could also engage younger
members of the community as many of the people who stopped by the booth were
older.
The committee also felt that being at the fair provided an opportunity to correct false
information regarding heritage designation. This is something the Public Outreach and
Education Committee can incorporate into the work plan.
105 Queen Street (Old Bowmanville Public School) —The building is completely down
now, demolition on the foundation continues. Staff has,asked the developer of the
property to incorporate the history of the site in the new building. Staff have discussed
adding a plaque with the history but will discuss the idea of interpretive signage or
interior art work that depicts the history of the site with the owner.
Interpretive Signage for Redevelopment Sites —The previous committee had discussed
.different avenues to get developers or property owners to incorporate the history of sites
in new uses or existing sites. One of the discussions included trying to incorporate
interpretive signage, plaques or artwork into sites, especially redevelopment sites. This
has been successful in multiple projects in Newcastle, Bowmanville and Courtice. The
committee may wish to add this idea into the work plan to create a criteria and
framework to assist staff in requesting interpretive signage or other techniques to
ensure redevelopment sites and heritage sites can be easily identified and the history of
the site be more readily available to the public.
Development Proposal at 97 King Ave E. Newcastle B. Weiler presented a site plan
and colour elevation of a new proposed building to be located at 97 King Ave. E. in
Newcastle. The proposed building is located south of the former Massey and J. A.
Smith building. The proposed.building is five stories in height with the first two floors
being commercial and office space and the top three floors being residential. The
former Massey and J. A. Smith building is not designated but is primary on the
municipal inventory and is a prime candidate for designation under the Ontario Heritage
Act..Some members commented on the height and the design. Some members felt the
building could be better designed to reduce the visual impact of the proposed five
stories;where the current proposal makes it appear as a box.
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10-13
Enfield United Church —The Enfield United church, which had been for sale over the
summer, has sold. The new owner is looking to convert the church to a single family
dwelling with a deck and detached garage. The owner has sent a package, which was
distributed to committee members, explaining the elements of the designating by-law
they would like to alter and/or remove and an explanation of the proposed work. The
owner would like to be a delegation at the October 20, 2015 meeting to present the
proposal formally and answer questions. if the committee members have any
preliminary comments, questions or concerns they should send them to B. Weiler who
can alert the owner so that they can address these at the next meeting.
Once the delegation is made the committee will make a recommendation and staff will
prepare a report for Council to consider the proposed changes to the designation by-
law.
J. Earle moved to adjourn the meeting.
Next meeting: October 20, 2015, 7.00 p.m., at Clarington Municipal Offices in Room
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10-14
General Government Committee
Report to Council
Report to Council Meeting of October 13, 2015
Subject: General Government Committee Meeting of Monday, September 28, 2015
i
Recommendations:
1. Receive for Information
I
(a) 1-1 Minutes of the Tyrone Community Centre dated July 22, 2015
(b) 1-2 Minutes of the Clarington Older Adult Centre Board dated July
17, and August 21, 2015
(c) D-1 Lorraine Billings, Legislative Services Associate, Legislative
and Information Services, Town of Ajax— 'National Pharmacare
Program I
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(d) D-2 Lorraine Billings, Legislative Services Associate, Legislative
and Information Services, Town of Ajax— Syrian Refugee I
Crisis
2. Delegation of Sheila Hall, Executive Director, Clarington Board of
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Trade, Regarding an Economic Development Update
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Development Update, be received with thanks.
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3. Delegation of Nik Papanikolas Regarding Traffic and Parking on
Trudeau Drive and a Request to Change the No Parking Signs to No
Stopping Signs
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That no stopping signage be installed with the locations and time limits being at the
discretion of staff.
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10 ..15
Cjarhwin General Government-Committee
Report to.Council
4. Delegation of Ron Svajlenko, President; Unifor Local 222, Regarding a
Proposed Resolution Requesting Support for Manufacturing in the
Community
That the delegation of Ron Svajlenko, President, Unifor Local 222, regarding a
proposed resolution requesting support for manufacturing in the community, be
received with thanks, and Mr. Svajlenko be provided a copy of,the motion which
was adopted by Council on June 29, 2015.
5. Delegation of Suzanne Barnes, President, Valleys 2000, Regarding an
Annual Update
That the delegation of Suzanne Barnes, President, Valleys 2000, be received with
thanks.
6. Delegation of Libby Racansky Regarding Comments on Highway 407
East Project Design and Construction
That the delegation of Libby Racansky be referred to Staff to ensure these items
are addressed by the Ministry of Transportation, Blackbird Constructors and the
Conservation Authority, similar to the process followed for the Highway 407 West
link.
7. Home Base Durham — Reconsideration of Community Grant
That Report CSD-011-15 be received;
That the grant application request#15-37, Home Base Durham — Reconsideration
of Community Grant, be approved in the amount of$1500.00; and
That all interested parties listed in Report CSD-011-15 and any delegations be
advised of Council's decision.
8. 2015 Sponsorship Request — Balanced Life Health, Wellness & Beauty
Expo
That Report CSD-012-15 be received;
That Sponsorship Application, 2015 Sponsorship Request— Balanced Life Health,
Wellness & Beauty Expo, be denied; and
That all interested parties listed in Report CSD-012-15 and any delegations be
advised of Council's decision.
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10-16
® General Government Committee
Report to Council
9. Revoke Private Parking Enforcement Appointment
That Report CLD-018-15 be received;
That the By-law, attached to Report CLD-018-15, as Attachment 1 to rescind
By-law 2010-032, appointing Dominick Forsellino as a Private Property
Enforcement Officer, be approved; and
That all interested parties listed in Report CLD-018-15 and any delegations be
advised of Council's actions.
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10. Plumbing Services
That Report COD-020-15 be received;
That Prairie Plumbing Limited with a total revised bid amount of$232,913.38 (net
H.S.T. Rebate) for the initial three year contract term, being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender CL2015-24 be
awarded the contract for Plumbing Services as required by the Municipality of
Clarington;
That the funds expended be drawn from the respective operating budgets; and
That pending satisfactory service and pricing that the Purchasing Manager be
authorized to extend the contract for up to two additional one year terms.
11. Lease of Baseline Community Centre
That Report COD-021-15 be received;
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That approval be granted for the Municipality to enter into a lease agreement with
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Community Living Oshawa / Clarington in_a form acceptable to the Municipal
Solicitor, being the only proposal received and meeting all terms, conditions and
specifications of Request for Proposal 2015-9 for the space at the Baseline
Community Centre, 2444 Baseline Road, Bowmanville in an amount of$5,070.67
plus H.S.T. per year for a five year period commencing on April 1, 2016 and subject
to a yearly rate increase based on the Consumer Price Index, All Items, Ontario
(previous month), including the option to extend for a further 5 years pending a
satisfactory performance evaluation and Council's approval; and
That the Mayor and the Clerk be authorized to execute the lease agreements with j
the Community Living Oshawa / Clarington.
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Cjarhwn General Government Committee
Report to Council
12. List of Applications for Cancellation, Reduction, Apportionments
That Report FND-015-15 be received; and
That the list of applications, attached to Report FND-015-15 as Attachment 1, for
cancellation, reduction, apportionments or refund of taxes be approved.
13. Camp 30 — Kaitlin Developments
Whereas Kaitlin Developments is the owner of the property generally known as
Camp 30;
Whereas Kaitlin Developments desire to develop the vacant lands adjacent to the
existing buildings at Camp 30;
Whereas Council has expressed its*desire to preserve the historical significance of
Camp 30; and
Whereas the preservatior) of Camp 30 and the development of the adjacent lands
are closely connected, and requires discussion and negotiation between municipal
staff and Kaitlin in order to arrive at possible solutions to meet the needs of both
parties;
Therefore, be it resolved that the CAO initiate discussion with Kaitlin Developments
and to report back to Council of possible solutions or options.
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10-18
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® Planning & Development Committee
Report to Council
Report to Council Meeting of October 13, 2015
Subject: Planning & Development Committee Meeting of Monday, October 5, 2015
Recommendations:
1. Receive for Information
(a) 1-1 Manish Nayar, President, Oya Solar Inc. — Hybridyne Power
Generation Site A Solar Farm — Notice of Public Information Centre
Regarding the Construction of a Communication Tower
2. Janet McNeill, DNA Coordinator, Durham Nuclear Awareness — OPG's
Request for 13 Year Licence for Darlington Nuclear Generating Station
That correspondence item D - 1 from Janet McNeill, DNA Coordinator, Durham
Nuclear Awareness, regarding OPG's Request for a 13 Year Licence for Darlington
Nuclear Generating Station, be received with thanks.
3. Clarington Transformer Station Peer Review, Annual Update
That Report PSD-052-15 be received;
Given the diverse opinions on the Clarington Transformer Station site; and
Given the initiative shown by the Enniskillen Environmental Association (EEA) to
undertake tritium testing; _
Therefore be it resolved that the scientific representatives of Hydro One, the
Municipality of Clarington, the EEA and the Central Lake Ontario Conservation
Authority; including, but not limited to: Dr. Rick Gerber, Dr. Ian Clark, and Dr. John
Cherry, be asked to meet to provide an analysis of the data on all 23 private wells,
three blind samples, and ten site groundwater monitors for sampling and
measurement of tritium and helium isotope concentrations;
That Hydro One be asked to cover the cost of this one-time sampling and testing, in
the spirit of working towards a solution; .
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That the four parties prepare a joint scientific report interpreting the results,
including dissenting opinions;
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Cjarhwn Planning & Development Committee
Report to Council
That Clarington request that the Minister of the Environment and Climate Change
amend the terms of the Environmental Assessment conditions to require that Hydro
One submit an addendum to the Environmental Site Report to address the results
of the recent studies showing elevated levels of tritium within the framework of a
conceptual model that explicitly assesses groundwater connectivity among shallow,
intermediate and deep aquifers, and identify changes to the Permit to Take Water
to require monitoring of tritium, and to be consistent.with the addendum; and
That this resolution be forwarded to Granville Anderson, MPP, Ministry-of the
Environment and Climate Change, the Enniskillen Environmental Association, and
Central Lake Ontario Conservation Authority.
4. An Application by 2265719 Ontario Inc., to Permit 70 Single Detached
Dwellings
That Report PSD-049-15 be received;
That the applications for Draft Plan of Subdivision and to amend Zoning
By-law 84-63, submitted by 2265791 Ontario Inc. for the development of 70 single
detached dwellings continue to be processed and that a subsequent report be
prepared;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-049-15 and Council's decision; and
That all interested parties listed in Report PS D-049-15 and any delegations be
advised of Council's decision.
5. Application for Removal of Holding Symbol Applicant: Claret
Investments Limited and 1361189 Ontario Limited
That Report PSD-051-15 be received;
That the application submitted on behalf of Claret Investments Limited and
1361189 Ontario Limited to remove the Holding (H) symbol be approved and that
the By-law attached to Report PSD-051-15 to remove the Holding (H) Symbol be
passed;
That Council's decision and a copy of Report PSD-051-15 be forwarded to the
Region of Durham and the Municipal Property Assessment Corporation; and
That all interested parties.listed in Report PSD-051-15 and any delegations be
advised of Council's decision.
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ClarAwn Planning & Development Committee
Report to Council
6. Request for Extension of Draft Approval by Far Sight Investments Ltd.
That Report PSD-053-15 be received;
That the request to extend the lapsing date for draft approved Plan of Subdivision
S-C-2005-0002 be supported to November 27, 2018 for Phase 1 and
November 27,.2022 for any subsequent phase;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-053-15 and Council's decision; and
That all interested parties listed in Report PSD-053-15 and any delegations be
advised of Council's decision.
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Clarington
Corporate Services
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: Council
Date of Meeting: October 13, 2015
Report Number: COD-022-15 Resolution:
File Number: CL2015-29 By-law Number:
Report Subject: Courtice Community Complex— Interior Renovation
Recommendations:
It is respectfully recommended that the Council approve the following:
1. That Report COD-022-15 be received;
2. That Steelcore Construction Limited with a total bid amount of$524,800.00 (net H.S.T.
Rebate), being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2015-29 be awarded the contract for Interior Renovations at the r
Courtice Community Complex as required by the Municipality of Clarington;
3. That the funds required in the amount of$ 577,280.00 (net HST Rebate) including
$524,800.00 construction cost and contingency of$52,480.00 be drawn from the following
account: and
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CCC- Lease Space Renovation 110-42-421-84281-7401 $ 577,280.00
4. That the potential shortfall of$27,685.00 be funded from the Community Services Capital
Reserve Fund.
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Municipality of Clarington
Report COD-022-15 Page 2
Report Overview
To request authorization from Council to award Tender CL2015-29 for the completion of the
interior renovations of the previously leased space at Courtice Community Complex.
1. Background
Tender specifications were prepared by the Nick Swerdfeger Architects Inc and
provided by Community Services Department for the interior renovations for the former
leased space and the former banquet hall at Courtice Community Complex.
Tender CL2015-29 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Thirty
companies downloaded the document.
The Tender closed on Friday, September 25, 2015.
2. Interior Renovations
Eight submissions were received in response to the tender call. Bids were reviewed
and tabulated (see Attachment 1) and one submission was deemed to be non-
compliant.
After review and analysis of the submissions by the Architect, Community Services
Department and the Purchasing Services Division, it was mutually agreed that the low
bidder, Steelcore Construction Limited be recommended for the award of contract
CL2015-29 for the completion of the interior renovations at the Courtice Community
Complex.
References were contacted as provided by Steelcore Construction Limited and were
satisfactory.
3. Financial and Budget Considerations
The cost for this project is $577,280.00 (net HST Rebate) which includes construction
cost of$524,800.00 plus $52,480 contingency.
There is a shortfall of $27,685.00 to ensure sufficient contingency (Net HST Rebate). It
is recommended that this be transferred from the Community Services Capital Reserve
Fund into the G/L Account established for this project to the extent needed.
Funding required for this project will be drawn from the following Community Services
account:
CCC- Lease Space Renovation 110-42421-84281-7401 $ 577,280.00
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Municipality of Clarington
Report COD-022-15 p.J Page 3
Queries with respect to the department needs should be referred to the respective
Department Head.
4. Concurrence
This report has been reviewed by George Acorn, Facilities Manager on behalf of Joseph
Caruana, Director of Community Services who concurs with the recommendation.
5. Conclusion
It is respectfully recommended that Steelcore Construction Limited with the lowest
compliant bid of$524,800.00 (net H.S.T. rebate) be awarded the contract for the
Courtice Community Complex— Interior Renovations as per Tender CL2015-29.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: A Reviewed by:
IV64%rano, H.B. Sc., C.M.O. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
-r
N ncy T y or, 06A, CPA, CA.,
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson @clarington.net
Attachments: Attachment 1 —Tabulation of Bid Summary
MM/DF/sm
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Attachment 1 to
Municipality of Clarington Report COD-022-15
UaFbOOR
Municipality of Clarington
Summary of Bid Results
Tender CL201 5-29
Courtice Community Complex — Interior Renovation
Bidder Total Bid Total Bid
(including HST (net HST Rebate)
Steelcore Construction Limited $593,024.00 $524,800.00
WS Morgan Construction Limited $604,098.00 $534,600.00
Dalren Limited $630,540.00 $558,000.00
Gerr Construction Limited $649,750.00 $575,000.00
Gay Company Limited $668,282.00 $591,400.00
Kawartha Capital Corporation $703,500.05 $622,566.42
Mapleridge Mechanical Contracting $935,679.55 $828,035.00
company
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