HomeMy WebLinkAbout06/15/2015Council Agenda
Date: Monday, June 15, 2015
Time: 7:00 PM
Place: Council Chambers
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Meeting Called to Order
Moment of Reflection
Disclosure of Pecuniary Interest
Announcements
Adoption of Minutes of Previous Meeting(s)
Minutes of a regular meeting of Council June 1, 2015
Presentations
a. 2015 Awards of Academic Excellence
b. Glenda Gies, Co -Chair, Tanya Pardy, Co -Chair, Manager, People &
Management/Health & Safety, Ruben Plaza, Environmental Manager and
Ernie Hamilton, Quarry Supervisor - St. Marys Community Relations Committee Annual
Report
Delegations
There are no Delegations listed as of the time of publication.
Communications
Receive for Information
I — 1 Minutes of the Agricultural Advisory Committee of Clarington dated
May 14, 2015
1-2 Minutes of the Central Lake Ontario Conservation Authority dated
May 26, 2015
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-3330
Council Agenda - 2 - June 15, 2015
1 — 3 Minutes of the Clarington Accessibility Advisory Committee dated
May 13, 2015 and June 3, 2015
1-4 Minutes of the Orono Arena Community Centre Board dated
April 21, 2015
1 — 5 Minutes of the Newcastle Memorial Arena Management Board dated
May 12, 2015
1 — 6 Minutes of the Tyrone Community Centre Annual Meeting dated
February 18, 2015
1-7 Minutes of the Clarington Older Adult Centre Board of Directors dated
January 17, 2015, February 13, 2015, March 20, 2015, March 27,
2015, April 17, 2015, and May 20, 2015
1-8 Minutes of the Newcastle Village Community Hall Board dated
April 21, 2015
1 — 9 Dorit Greenspan, Earth Day Canada - Information regarding the 2015
Hometown Heroes Award Program
1-10 Lorraine Billings, Legislative Services Associate, Town of Ajax -
Transportation Demand Management (TDM) Plan
I — 11 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham — Region of Durham's Response to
the Co-ordinated Review of the Growth Plan for the Greater Golden
Horseshoe, Greenbelt Plan, Oak Ridges Moraine Conservation Plan
and Niagara Escarpment Plan (Environmental Bill of Rights Registry
Number 012-3256)
1-12 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham — Region of Durham's Response to
Bill 73 — Smart Growth for our Communities Act, 2015 — Proposed
Amendments to the Development Charges Act and Planning Act
1 - 13 The Honourable Ted McMeekin, Minister of Municipal Affairs and
Housing — Review of the Municipal Act, City of Toronto Act, Municipal
Conflict of Interest Act, and the Municipal Elections Act
Receive for Direction
D - 1 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services,
.Regional Municipality of Durham -Municipal Government
Construction Employer Certification and Proposed
Amendments to the Labour Relations Act, 1995
Council Agenda - 3 - June 15, 2015
D - 2 Katrina Miller, on behalf of Keep Hydro Public — Requesting support to
stop the sell-off of the majority of Hydro One
D -3 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham - Planning and Funding for
Transit and Transportation Infrastructure Projects
Committee Report(s)
General Purpose and Administration Committee Report of June 8, 2015
Staff Report(s)
Unfinished Business
By-laws
Procedural Notice(s) of Motion
Other Business
Confirming By -Law
Adjournment
Council Meeting Minutes
June 1, 2015
If this information is required in an alternate accessible format, please contact the
Municipal Clerk's Department at 905-623-3379.
Minutes of a regular meeting of Council held on June 1, 2015, at 7:00 PM, in the
Council Chambers.
Councillor Hooper led the meeting in a moment of reflection.
Roll Call
Present Were:. Mayor A. Foster
Councillor S. Cooke,
Councillor R. Hooper
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Engineering Services, A. Cannella
Manager of Internal Audit, C. Carr
Director of Community Services, J. Caruana
Corporate Initiatives Officer, C. Clifford
Director of Operations, F. Horvath
Manager of Special Projects, F. Langmaid
Director of Corporate Services and Human Resources, M. Marano
Corporate Communications Officer, B. Radomski
Director of Emergency & Fire Services, G. Weir
Municipal Clerk, A. Greentree
Administrative Assistant to the Municipal Clerk, C. Fleming
Disclosures of Pecuniary Interest
There were no pecuniary interests stated for this meeting.
Announcements
Councillor Hooper announced the following three events:
Annual "Rockin' Rotary Ribfest" June 5 to June 7, 2015, Garnet B. Rickard
Recreation Complex
"Toronto2015 Pan Am Games Torch Relay" — Official Ceremony and
Community Celebration 1:00 PM to 3:30 PM, Garnet B. Rickard Recreation
Complex, Community Celebration 1:30 PM to 5:00 PM, Courtice Community
Complex
Hampton United Church "Indoor Yard and Bake Sale", June 6, 2015, 8:00 AM
to 12:00 noon
Council Meeting Minutes - 2 - June 1, 2015
Councillor Neal announced the following event:
• "Kids in the Park 2015", Tooley's Mill Park, June 20, 2015, 1:00 PM to 4:00 PM
Councillor Partner announced the following five events:
• Newcastle Public School Fun Fair, June 4, 2015', 5:00 PM to 8:00 PM
• 15th Annual "Greek Night", June 6, 2015, Newcastle Community Hall, 6:00 PM
• St. Saviour's Anglican Church Salad Luncheon and Supper, June 10, 2015,
lunch from 11:30 AM to 1:00 PM and supper at 6:00 PM
• 2015 Doors Open Ontario events taking place in Leskard and Kirby on June 13,
2015
• 5th Annual "In the Face of an Angel" Golf for Ovarian Cancer Tournament
May 31, 2015
Councillor Traill announced the following event:
• Samuel Wilmot Nature Area Annual "Birds of Prey" event, June 27, 2015,
1:00 PM, Toronto Street Entrance
Councillor Woo announced the following two events:
• "Relay for Life" fundraising event in support of cancer research, June 5, 2015,
Bowmanville High School
• Public Exhibit Opening and Fun Day for Clarington Museums "Clarington
Competes: Sprint into the Past" exhibit, June 6, 2015, 10:00 AM to 4:00 PM
Councillor Woo also extended congratulations to the Oshawa Generals Hockey Team,
2015 Memorial Cup Champions.
Mayor Foster announced the following four events:
• "Alfie Shrubb Classic Road Race", Saturday, June 6, 2015, in conjunction with
the Rockin' Rotary Ribfest
• 2015 "Spring Wine and Food Festival", June 6, 2015, Newcastle Community
Hall
• Clarington Board of Trade "Local Food Week", June 1 to 7, 2015
• Durham Region Transportation Master Plan Public Information Centres,
Uxbridge Arena and Recreation Centre, June 10, 2015, 7:00 PM to 9:00 PM
and Ajax Council Chambers, June 17, 2015, 6:00 PM to 8:00 PM
Minutes
Resolution #C-176-15
Moved by Councillor Traill, seconded by Councillor Woo
That the minutes of a regular meeting of Council May 11, 2015, be approved.
Carried
Council Meeting Minutes -3-
Presentations 3 -
Presentations
June 1, 2015
Mayor Foster presented the 2015 "Senior of the Year" Award to Margery Freethy.
Delegations
There were no delegations scheduled for this meeting.
Communications
I - 1 Minutes of the Newcastle Memorial Arena Management Board dated
April 14, 2015.
1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated May 12, 2015.
1 - 3 Minutes of the Clarington Heritage Committee dated May 19, 2015.
1 - 4 Minutes of the Clarington Museums and Archives Board dated May 13,
2015 and Informal Board Meeting Notes/Discussion dated April 9, 2015.
1 - 5 Brian Brasier, Executive Director, Friends of Second Marsh, thanking
Council for appointing a Member of Council to the Board of Directors of
Friends of Second Marsh (FSM); advising however, that in recognition of
the twelve-year lack of programming connection between FSM and the
Clarington community, the Board has elected to dissolve the current
partnership with Clarington Council to allow a director's position to be
available to candidates with a more immediate connection with the
Second Marsh Wildlife Area and FSM programs; and, indicating the Board
looks forward to re-establishing a director -councillor partnership should
FSM programming resume in the Clarington community in the future.
1 - 6 D. Bowen, AMCT, Regional Clerk/Director of.Legislative Services,
Regional Municipality of Durham, advising Council that on May 13, 2015,
Regional Council adopted the following resolution pertaining to the
Quarterly Report on Planning Activities, (First Quarter: January 1, 2015 to
March 31, 2015):
"a) That Report #2015-P-33 of the Commissioner of Planning and
Economic Development be received for information; and
b) That a copy of Report #2015-P-33 of the Commissioner of Planning
and Economic Development be forwarded to all Durham Region Area
Municipalities, Durham Regional Police Services and Durham
Emergency Medical Services, for information."
Council Meeting Minutes - 4 - June 1, 2015
-7 Dietmar Reiner, SVP Nuclear Projects, Ontario Power Generation (OPG),
providing an update on the status of the Refurbishment of the Darlington
Nuclear Generating Station project and highlighting progress of the
Execution Preparation Phase Work; advising OPG is on track to begin
refurbishment outage execution in the fall of 2016; and, advising planning
is underway for the Darlington Refurbishment Open Doors 2015 on June 6
and 7, 2015, from 10:00 AM to 4:00 PM. Further information is available
on OPG'S website www.opq.com/darlingtonrefurb.
1 - 8 Kathy Stranks, Manager, Corporate Secretariat, CEO's Office, Toronto
and Region Conservation Authority (TRCA), forwarding a copy of the
TRCA report with respect to the Canada -Ontario Agreement on Great
Lakes Water Quality and Ecosystem Health and advising that on March
27, 2015, the TRCA adopted the following resolution:
"Whereas the 2014-2019 Canada -Ontario Agreement on Great Lakes
Water Quality and Ecosystem Health (COA) was signed by the federal
and provincial governments on December 18, 2014;
Whereas Toronto and Region Conservation Authority (TRCA)
acknowledges its support to the governments of Canada and Ontario for
the signing of the Canada -Ontario Agreement on Great Lakes Water
Quality and Ecosystem Health;
Whereas, in its comments on the last working draft of the COA, TRCA
called for a commitment to increasing the scale and intensity of watershed
actions that result in Great Lakes water quality and ecosystem
improvements; additional emphasis on addressing urban threats to the
Great Lakes by developing a comprehensive approach to addressing the
major threat to nearshore water quality and biodiversity posed by the
urbanized and urbanizing landscape;
Whereas the western end of Lake Ontario is recognized as the fastest
growing Great Lakes region and one of the fastest growing areas in North
America, yet, there is no recognition of this ongoing stress to the Great
Lakes in COA and no mention of proactive measures to prevent or
mitigate the impacts the growth will have;
Therefore let it be resolved that the provincial and federal governments be
requested to work together with municipalities and conservation
authorities (CA) within the western. end of Lake Ontario to address this
urban threat in a holistic and innovative manner;
That the provincial and federal governments be requested to commit to
engaging municipalities, CAs and others in the western basin of Lake
Ontario to develop an informed and visionary strategy to proactively
manage urban growth and retrofit our urbanized landscapes within this
basin;
Council Meeting Minutes - 5 - June 1, 2015
That TRCA staff continue with their delivery of stewardship and
conservation actions, monitoring and science, and continue to be leaders
in implementation of climate change adaptation techniques to meet the
COA objectives;
And further that TRCA staff provide comments to the Province of Ontario
encouraging them to recognize the important contributions of CAs to the
protection of the Great Lakes in its review of the Conservation Authorities
Act and implementation of the Great Lakes Protection Act.
1 - 9 Mayor Geoffrey Dawe, Town of Aurora, writing to the Honourable Lisa
Raitt, Federal Minister of Transport, advising that on May 11, 2015, the
Town of Aurora adopted the following resolution in support of the City of
Hamilton's opposition to the installation of community mailboxes:
"Now therefore be it hereby resolved that the Town of Aurora endorse the
City of Hamilton's opposition to the elimination of home mail delivery and
installation of community mailboxes; and
Be it further resolved that Council direct the Mayor to send a letter, copied
to Members of Parliament, Ontario Members of Provincial Parliament, and
all Ontario municipalities, that requests the Federal Minister of Transport,
who oversees Canada Post, to require Canada Post to halt installation of
community mailboxes immediately and adhere to its Five -point Action Plan
requirement to engage in full and meaningful consultation with all
stakeholders, including the Town and its residents; and
Be it further resolved that Council direct staff to bring forward
recommendations to the next Council meeting to align the Town's by-laws
with the City of Hamilton's By-law Number 15-091 which regulates the
installation of equipment on roads; and
Be it further resolved that council direct staff to develop appropriate
standards to require Canada Post to apply for permits with an appropriate
fee that reflects the resources required and costs incurred by the Town to
install and maintain community mailboxes in established neighbourhoods;
and
Be it further resolved that staff bring back a new bylaw for Council's
enactment at the next Council meeting."
1 - 10 Jennifer Lane, Administrative Assistant, Development Services
Department, Planning Services, City of Oshawa, writing to Land Use
Planning Review, Ministry of Municipal Affairs and Housing, Ontario
Growth Secretariat, advising that on May 19, 2015, the City of Oshawa
adopted the following resolution pertaining to Comments on the
Discussion Document for the 2015 Coordinated Review of the Growth
Plan for Greater Golden Horseshoe, the Greenbelt Plan, the Oak Ridges
Moraine Conservation Plan and the Niagara Escarpment, Plan:
Council Meeting Minutes - 6 - June 1, 2015
1. That Report DS -15-102 DATED April 29, 2015, be endorsed as the
City's comments on the Discussion Document for the 2015
Coordinated Review of the Growth Plan for the Greater Golden
Horseshoe, the Greenbelt Plan, the Oak Ridges Moraine Conservation
Plan and the Niagara Escarpment Plan; and
2. That a copy of Report DS -15-102 dated April 29, 2015, and the related
Council resolution be sent to the Ministry of Municipal Affairs and
Housing, the Ministry of Natural Resources and Forestry, the
Association of Municipalities of Ontario, the Region of Durham,
Durham area municipalities, the Central Lake Ontario Conservation
Authority and the City's Building Industry Liaison Team."
1 - 11 Jennifer Lane, Administrative Assistant, Development Services
Department, Planning Services, City of Oshawa, writing to Ken Petersen,
Manager, Provincial Planning Policy Branch, Ministry of Municipal Affairs
and Housing, advising that on May 19, 2015, the City of Oshawa adopted
the following resolution pertaining to ERB Registry Number 012-3651, City
of Oshawa Comments on Bill 73 — Smart Growth for Our Communities
Act, 2015 Proposed Amendments to the Planning Act:
"1. That Report DS -15-107, dated April 29, 2015, be endorsed as the
City's comments on the proposed Planning Act amendments in Bill 73,
Smart Growth for Our Communities Act, 2015; and,
2. That a copy of Report DS -15-107, dated April 29, 2015, and the
related Council resolution be sent to the Ministry of Municipal Affairs
and Housing, the Association of Municipalities of Ontario, the Region
of Durham, Durham area municipalities and the City's Building
Industry Liaison Team."
1 - 12 Debbie Shields, City Clerk, City of Pickering, writing to D. Bowen,
Regional Clerk, Regional Municipality of Durham, advising that on May 19,
2015, the City of Pickering adopted the following resolution pertaining to
Bill 73 — Proposed Smart Growth for Our Communities Act, Proposed
Changes to the Planning Act and the Development Charges Act:
1. That Report PLN 03-15 of the Director, City Development and the
Director, Corporate Services & City Solicitor regarding Bill 73 —
Proposed Smart Growth for Our Communities Act be received;
2. That the comments with respect to changes to the Development
Charges Act, 1997, contained in Report PLN 03-15 on Bill 73 —
Proposed Smart Growth for Our Communities Act be endorsed, and
that the Province be requested to:
Council Meeting Minutes - 7 -
June 1, 2015
a. produce a Regulation pursuant to the Development Charges Act,
1997 which identifies all eligible services as "prescribed services":
so that all development charges can be calculated based upon the
City's planned level of service of the ten-year period immediately
following the preparation of its development charge background
studies; and
b. delete or substantially amend section 59.1 of Bill 73 — Proposed
Smart Growth for our Communities Act so as to enable the City to
continue to negotiate agreements with developers for financial
contributions over and above the development charges recoverable
under the Development Charges Act, 1997;
3. That the comments with respect to changes to the Planning Act
contained in Report PLN' 03-15 on Bill 73 — Proposed Smart Growth
for Our Communities Act be endorsed, and that the Province be
requested to:
a. extend the timeframe between official plan reviews to 10 years,
regardless of whether a municipality is introducing a new official
plan, or undertaking a comprehensive review through an
amendment process;
b. maintain the current approval process for official plan amendment
applications; during the two-year period following the adoption of a
new official plan;
c. maintain the current approval process for zoning by-law
amendment applications, during the two-year period following the
adoption of a new comprehensive zoning by-law;
d. maintain the current approval process for minor variance
applications and not require applications for minor variances to be
permitted only with council approval, during the two-year period
following an owner -initiated site-specific rezoning;
e. maintain the current criteria for Committee of Adjustment decisions;
f. maintain the current alternative parkland dedication provisions for
cash -in -lieu to be calculated at the value of one hectare of land for
each 300 dwelling units proposed;
g. not include provisions that would allow the Minister or upper tier
municipality to force the adoption of a development permit system
by a local municipality; and
h. include provisions that would enable the closing of dormant
planning applications;
Council Meeting Minutes - 8 - June 1, 2015
4. That the Ministry of Municipal Affairs and Housing be requested to
include a City of Pickering representative on the Planning Working
Group; and
5. Further, that a copy of Report PLN 03-15 and Pickering Council's
resolution on the matter be forwarded to the Region of Durham, other
Durham Area Municipalities, and the Ministry of Municipal Affairs and
Housing."
Resolution #C-177-15
Moved by Councillor Neal, seconded by Councillor Hooper
That the communications I - 1 to I - 12 to be received for information be approved.
Carried
Correspondence for Direction
Correspondence Item D - 6 was received as a Hand-out.
D - 1 Sheila Nicholas, Chair, Teachers of English as a Second Language
Association of Ontario, requesting the week of November 8 to 14, 2015, to
be proclaimed as "English as a Second Language Week" to raise
awareness of the importance of English language learning opportunities
for newcomers to Canada; and, inviting Council to participate in its Annual
Conference "Expanding Horizons — Drawing on Experience and
Knowledge" on November 12 and 13, 2015.
(Proclaimed)
D - 2 Robert Finch, Dominion Chairman, The Monarchist League of Canada,
advising that on September 9, 2015, Her Majesty Queen Elizabeth the
Second, will become the longest -reigning Sovereign of Canada, and
requesting the Municipality to pay tribute to the Queen'and mark this
significant moment in Canada's history.
(Proclaimed and a message be sent to
Her Majesty Queen Elizabeth the
Second)
D - 3 Sylvie A. Landry, President, L'Assemblee des communautes
francophones de ('Ontario, Durham -Peterborough (ACFO-DP), requesting
that September 25, 2015, be proclaimed "Franco-Ontarian Day" to pay
tribute to the dedication and contribution of the ACFO-DP in providing a
valuable service to citizens of Clarington.
(Proclaimed)
Council Meeting Minutes - 9 - June 1, 2015
D - 4 Ksenija Knezic, Information & Services Assistant, Spina Bifida &
Hydrocephalus Association of Ontario, requesting that the month of June
be proclaimed as "Spina Bifida and Hydrocephalus Awareness Month", in
recognition of the Association's work on behalf of those with spina bifida
and hydrocephalus and their families.
(Proclaimed)
D - 5 The Honourable Erin O'Toole, Member of Parliament, Durham, advising of
the Prime Minister's Volunteer Awards, two National awards to be given,
one in recognition of Lifelong Achievement and one to an Emerging
Leader, as well as three Regional awards to be given in Ontario to
recognize a community leader, business leader or social innovator;
advising award recipients will be eligible to identify a not-for-profit
organization to receive a $10,000 or $5,000 grant; and, indicating
information regarding eligibility and the nomination process is available at
www.pm.qc.ca/awards.
(Information to be placed on the
Municipal website)
D - 6 The Honourable Erin O'Toole, Member of Parliament, Durham, advising of
the government of Canada's $150 million CANADA 150 Fund to support
the rehabilitation, renovation and expansion of existing community
infrastructure; providing examples of eligible projects; and, advising the
deadline to apply for funding is June 9, 2015. Information on eligibility and
how to apply is available at www.FedDevOntario.gc.ca/CIP150.
(To be advised of action take with
respect to Staff Report #1)
Resolution #C -178 -
Moved by Councillor Cooke, seconded by Councillor Hooper
That Correspondence Item D - 1 to Item D - 5 and Hand-out Correspondence Item
D - 6 be approved as per the agenda.
Carried
Committee Report(s)
Report #1 - General Purpose and Administration Committee Report May 25, 2015
Resolution #C-179-1
Moved by Councillor Woo, seconded by Councillor Traill
That the General Purpose and Administration Committee Report of May 25, 2015, be
approved, with the exception of Items #8, #14, #16 and #18.
Carried
Council Meeting Minutes -10- June 1, 2015
Item 8
Resolution #C-180-15
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD -030-15 be received;
That Report PSD -030-15 be endorsed as the municipality's comments on Bill 73 with
the following addition as a fourth section to Section 39:
Proposed Change — To require, without compensation, dedication of
valleylands and other environmentally sensitive lands through the subdivision
and consent process.
Under the Planning Act, parkland dedication is a requirement. There is no
requirement for the dedication of environmentally sensitive lands. In. most
cases, developers are readily agreeable to dedicate these lands as they are a
liability for them. Public ownership of these lands may be important to
implement the PPS to protect the natural environmental features and potentially
for active transportation networks.
In the past, we have had developers who have retained valleylands or other
environmentally sensitive lands for future negotiation purposes. As an
example, the Graham Creek valley and a portion of the Wilmot Creek wetland
in Newcastle Village was retained by two different developers. Some of this
land has been subsequently dedicated. The lands are not dedicated as the
application for plan of subdivision specifically excludes these lands.
It is recommended that where the Municipality or another public agency (e.g.
Conservation Authority) has identified environmentally sensitive lands for future
public ownership, and these lands are within a property that is subject to an
application for a plan of subdivision or consent, the Act require that these lands
be dedicated to the public authority;
That a copy of Report PSD -030-15 be forwarded to the Ministry of Municipal Affairs
and Housing; and
That Granville Anderson, MPP, the Durham Regional Planning and Economic
Development Department and any delegations be forwarded a copy of Report PSD -
030 -15 and Council's decision.
Carried as amended
(See following motion)
Council Meeting Minutes - 11 - June 1, 2015
Resolution #C-181-15
Moved by Councillor Neal, seconded by Councillor Cooke
That the foregoing Resolution #C-180-15 be amended to add:
That the Province be requested to consider amendments to the Development Charges
Act to permit the municipality to exempt industrial lands from their Development
Charges By-law such that the difference does not come from the tax base.
Carried
The foregoing Resolution #C-180-15 was then put to a vote and carried as amended.
Item 14
Resolution #C-182-15
Moved by Councillor Neal, seconded by Councillor Traill
That Report CLD -012-15 be received;
That Option 4, as detailed in Report CLD -012-15, be adopted as the standing
Committee Structure and corresponding meeting schedule protocol for the
Municipality of Clarington; and
That the proposed amendments to the new draft procedural By-law (tabled at the April
27, 2015 Council Meeting) be approved.
Carried as amended later in the meeting
(See following motions)
Resolution #C-183-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-182-15 be amended to insert a new Sub -section
after 4.8.3 of the Procedural By-law as follows:
"That the meeting schedule referred in Sub -section 4.8.1 shall generally be based on
a three week rotation. In the event that the regular meeting date falls on a public
holiday, the Council or Committee meeting, whichever the case may be, shall meet at
the same hour on the next day not being a public holiday. One meeting shall be
scheduled on the first Monday of July (unless it is a public holiday in which case it
shall be held at the same hour on the next day not being a public holiday) and no
regular meetings will be scheduled during the month of August or between Christmas
and New Year's; and
That the Planning and Development Committee meetings shall be held at 6:30 PM."
Carried as amended
(See following motion)
Council Meeting Minutes -12- June 1, 2015
Resolution #C-184-15
Moved by Councillor Woo, seconded by Councillor Cooke
That the foregoing Resolution #C-183-15 be amended to replace the start time of the
Planning and Development Committee from 6:30 PM to 7:00 PM.
Carried
The foregoing Resolution #C-183-15 was then put to a vote and carried as amended.
The foregoing Resolution #C-182-15 was then put to a vote and carried as amended.
Item 18
Resolution #C-185-15
Moved by Councillor Neal, seconded by Councillor Hooper
That Report FND-010-15 be received; and
That a copy of this report be sent to the Ministry of Municipal Affairs and Housing.
Carried as amended
(See following motion)
Resolution #C-186-15
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #C-185-15 be amended such that future reports reflect
"numbers" as opposed to "dashes" as of December 31.
Carried
The foregoing Resolution #C-185-15 was then put to a vote and carried as amended.
Item 16
Resolution #C-187-15
Moved by Councillor Traill, seconded by Councillor Woo
That Report COD -011-15 be received;
That All Services Inc. with a total bid amount of $851,278.37 (net H.S.T. Rebate)
being the lowest responsible bidder meeting all terms, conditions and specifications of
Tender CL2015-5 be awarded the contract for Quarry Bridge Rehabilitation as
required by the Municipality of Clarington, Engineering Services Department;
Council Meeting Minutes -13- June 1, 2015
That the total funds required in the amount of $919,000.00 (net HST Rebate) including
construction cost of $851,278.37 (net HST Rebate) and $67,721.63 (net HST Rebate)
contingency be drawn from the following accounts:
Structures'Rehabilitation 110-32-330-83275-7401 $ 875,000.00
Roadside Protection 110-32-330-83338-7401 $ 44,000.00
That all interested parties listed in Report COD -012-15 and any delegations be
advised of Council's decision.
Carried
Staff Report(s)
Report CSD -006-15 — Canada 150 Community Infrastructure Program
Resolution #C-188-1
Moved by Councillor Neal, seconded by Councillor Hooper
That Report CSD -006-15 be received;
That staff be authorized to complete an application to the Canada 150 Community
Infrastructure Program for the Garnet B. Rickard Recreation Complex Community Hall
Renovation at a total project cost of $910,000.00 (exclusive of net HST);
That, if the application is approved, the 50% municipal contribution of $455,000.00
(exclusive of net HST) be financed from the CSD Refurbishment reserve fund in the
amount of $227,500.00 and from the Community Services Capital reserve fund in the
amount of $227,500.00; and
That Council authorize the Mayor and CAO and/or Clerk to execute a contribution
agreement and any other documents required to formalize this funding opportunity.
Carried on the following recorded vote:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Woo
Councillor Cooke
Councillor Hooper
Councillor Neal
Councillor Partner
Councillor Traill
Mayor Foster
Council Meeting Minutes -14- June 1, 2015
Unfinished Business
Report CLD -006-15 - Procedural By-law and Related Policies —
Improvement and Efficiency Amendments (Tabled at the April 27, 2015
Council Meeting)
Resolution #C-189-15
Moved by Councillor Partner, seconded by Councillor Traill
That Report CLD -006-15 - Procedural By-law and Related Policies — Improvement
and Efficiency Amendments lifted from the table.
Carried
Council now had the following resolution before them:
Resolution #C-190-15
"That Report CLD -006-15 be received;
That, in the interest of improving communication flow and providing for greater
efficiencies during meetings, the Procedural By-law 2011-016 be repealed and a new
procedural by-law be approved (Attachment 1 to Report CLD -006-15) with the
following changes to the proposed Procedural By-law:
That announcements by Members of Council be limited to meetings that are
televised;
That each member of Council have a total of five minutes to announce or
comment on community events and activities;
That all communications be included on the General Purpose and
Administration Committee Meeting Agenda;
That communications shall be included in it's entirely_ unless it is impracticable
to do so in which case it shall be included in a manner as determined by the
Municipal Clerk;
That a motion to refer or commit, or any amendment to it, is debatable and
shall include:
a) The name of the committee or person to whom the matter is to
be referred, and
b) The terms for referring the matter and the time or period, if
any, on or within which the matter is to be returned;
That, Section 9.2.2, Delegations, be amended to add the following to the end:
"unless a majority of the Members present vote to hear the delegation";
Council Meeting Minutes -15- June 1, 2015
That Section 9.2.4, Request to Speak — Required, be amended to delete
"agenda item";
That, notwithstanding 7.2.1, ,when a Member declares on a matter(s) at a
Council meeting, later in the meeting when the confirming by-law is on the floor,
the Member's declaration is understood and the Member may remain in the
room in which the meeting is taking place and participate in the vote on the
confirming by-law;
That, Other Business, be amended to allow Members, to ask questions of
Department Heads pertaining to any matter, including those not necessarily
listed on the agenda in both General Purpose and Administration Committee
and Council meetings;
That the Order of Business for the Committee meetings be amended such that
the "Other Business" section of the Agenda is considered prior to the adoption
of the Agenda.
That, where Council deems it appropriate to communicate its position to municipalities
beyond those in the Region of Durham, the resolution be forwarded to the Association
of Municipalities of Ontario (AMO) and/or the Federation of Canadian Municipalities
(FCM) rather than each individual municipality;
That the proposed amendments to Policy F9, Proclamations, as outlined in Section
2.11 and Attachment 2 of Report CLD -006-15, be approved.
That Staff are encouraged to adopt a best practice, such that potential delegates be
forwarded to the appropriate department to discuss their issues; and
That the authority to appoint private parking enforcement officers be delegated to the
Municipal Clerk."
Carried as amended later in the meeting
(See following motions)
Based on the GPA Committee decision to adopt a new Standing Committee Structure,
and a new three week rotating meeting cycle, prior to this Council meeting Members
of Council were provided a new consolidated draft Procedural By-law for their
reference and review. Any sections referenced in the following amendments
reference that new draft consolidated version.
Council Meeting Minutes -16- June 1, 2015
Resolution #C-191-15
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #C-190-15 be amended such that Sub -section 4.10.1 of
the Draft Procedural By-law be replaced as follows:
"Members shall ensure that their cellular phones, Blackberrys, audible pagers or any
other similar communication device is turned off."
Motion lost
Resolution #C-192-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-190-15 be amended such that Sub -section 5.2.2 of
the Draft Procedural By-law be replaced as follows:
"The GG Committee shall make recommendations to Council on all matters not
mandated by the PD Committee including, without limitation, levels of service and
operational policy and budgetary matters. The GG Committee shall consider all
reports submitted to it by the Chief Administrative Officer or Director of a Department,
except for items which fall under the mandate_ of the PD Committee, as indicated in
Sub -section 5.3.2."
Carried
Resolution #C-193-15
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #C-190-15 be amended such that Sub -section 5.4.1 of
the Draft Procedural By-law be replaced as follows:
"The appointment of persons to Municipal Service Boards, Local Boards, Advisory
Committees and to the board of directors of Veridian Corporation shall be considered
first by the GG Committee and ratified by Council as soon as practical following the
first Meeting of Council, or as soon as practical after a vacancy occurs as per the
Council adopted Policy."
Carried
Resolution #C-194-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-190-15 be amended to delete "That announcements
by Members of Council be limited to meetings that are televised";
That Sub -section 7.3.1 of the draft Procedural By-law be deleted;
Council Meeting Minutes -17- June 1, 2015
That Sub -section 7.3.2 of the draft Procedural By-law be re -numbered;
That the draft by-law be amended to provide for announcements at both of the
Standing Committee meetings, consistent with Sub -section 7.3.1..
Carried
Resolution #C-195-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-190-15 be amended such that Sub -sections
8.1.10.3 and 8.2.11.3 of the Draft Procedural By-law be amended to add the following
"and may introduce a motion arising from the answer to the question".
Motion lost
Resolution #C-196-15
Moved by Councillor Traill, seconded by Councillor Partner
That the foregoing Resolution #C-190-15 be amended to add Section 8.1.10.4 and
8.2.11.4 as follows:
8.1.10.4 Notwithstanding Sub -section 8.1.10.1, and despite Sub -section 2.2, new
business matters of significance may be introduced by a simple majority of
members present and voting.
8.2.11.4 Notwithstanding Sub -section 8.2.11.1, and despite Sub -section 2.2, new
business matters of significance may be introduced by a simple majority of
members present and voting.
Carried
The foregoing Resolution #C-190-15 was then put to a vote and carried as amended.
BV -Laws
Resolution #C-197-15
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-laws 2015-029 and By-laws 2015-040 to
2015-044
2015-029 Being a By-law to govern the proceedings of the Council of the Municipality of
Clarington, its General Government Committee, its Planning and Development
Committee, and Special Committees, and to repeal By-law 2011-016, as
amended
Council Meeting Minutes - 18 -
June 1, 2015
2015-040 Being a By-law to amend By-law 2006-105 to regulate the construction of
driveway entrances upon the highways under the jurisdiction of the Municipality
of Clarington
2015-041 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Municipality of Clarington [Lindvest Properties (Clarington) Limited]
2015-042 Being a By-law to appoint an individual as a Parking Enforcement Officer for
Private Property (Greg Unhola) (83, 87, 90, 91, 94, 98, 102, 106, 120, 124, 128,
132 & 136 Aspen Springs Drive, 72 Martin Road, 243 King Street East,
144 Queen Street, 95 Wellington Street, Connell Lane from Unit 2 to Unit 95
and Farmstead Drive from Unit 2 to Unit 69 Bowmanville)
2015-043 Being a By-law to appoint individuals as Parking Enforcement Officers for
Private Property (Paul Long, Nick Koitsopoulas, Jason Aiton, Brett MacNeil,
Jeremy Andrews, Connor Cosgrove, Craig Bennett and Greg Unhola) (1 -
142 Lander Crescent (Fire Route Only) Bowmanville, and 1651 —1669
Nash Road, Courtice)
2015-044 Being a By-law to exempt a certain portion of Registered Plan 40M-2529 from
Part Lot Control (Lanarose Properties Ltd.); and
That the said by-laws be approved.
Carried
Other Business
Councillor Woo welcomed back Clarington This Week Reporter Jennifer O'Meara,
Councillor Partner presented Mayor Foster with a framed photograph of the Canadair
CL -13 Sabre MK4 aircraft on behalf of the cadets and staff of the Clarington 172 Air
Cadet Squadron.
Procedural Notice(s) of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
Confirming By -Law
Resolution #C -198 -15 -
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2015-045, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 15t day of June, 2015; and
That the said by-law be approved.
Carried
Council Meeting Minutes - 19 -
Adiournment
Resolution #C-199-15
Moved by Councillor Partner, seconded by Councillor Cooke
That the meeting adjourn at 8:42 PM.
Mayor
Carried
Municipal Clerk
June 1, 2015
Summary of Correspondence
June 15, 2015
Correspondence to be Received for Information
1- 1 Minutes of the Agricultural Advisory Committee of Clarington dated
May 14, 2015 (Copy attached)
1 - 2 Minutes of the Central Lake Ontario Conservation Authority dated
May 26, 2015 (Copy attached)
1 - 3 Minutes of the Clarington Accessibility Advisory Committee dated
May 13, 2015 and June 3, 2015 (Copy attached)
1 — 4 Minutes of the Orono Arena Community Centre Board dated
April 21, 2015 (Copy attached)
1 — 5 Minutes of the Newcastle Memorial Arena Management Board dated
May 12, 2015 (Copy Attached)
1 — 6 Minutes of the Tyrone Community Centre Annual Meeting dated
February 18, 2015 ' (Copy attached)
1 — 7 Minutes of the Clarington Older Adult Centre Board of Directors dated
January 17, 2015, February 13, 2015, March 20, 2015, March 27,
2015, April 17, 2015, and May 20, 2015 (Copy attached)
1 — 8 Minutes of the Newcastle Village Community Hall Board dated
April 21, 2015 (Copy attached)
1 — 9 Dorit Greenspan, Earth Day Canada, forwarding information on the
2015 Hometown Heroes Award Program, a program designed to
recognize and celebrate environmental achievement in Canada;
indicating the nomination package is available at
earthday.ca/hometown; and, advising nominations must be
postmarked by June 30, 2015.
1-10 Lorraine Billings, Legislative Services Associate, Town of Ajax,
advising that on June 4, 2015, the Town of Ajax adopted the following
resolution pertaining to the Transportation Demand Management
(TDM) Plan:
"1. That the report entitled Transportation Demand Management Plan
for the Town of Ajax dated June 1, 2015, be received for
information.
Summary of Correspondence - 2 - June 15, 2015
2. That Council endorse the Transportation Demand Management
Plan for the Town of Ajax prepared by Hatch Mott MacDonald Ltd,
Lura Consulting and Paradigm, dated May 2015.
3. That Council authorize staff to consider the recommended short
and medium term TDM measures as part of the 2016 Capital
Budget and 2017-2020 Long Range Capital Forecast.
4. That the Transportation Demand Management Plan for the Town
of Ajax be circulated to the Region of Durham and all local
municipalities within the Region of Durham."
I — 11 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham, advising Council that on June 3,
2015, the Planning & Economic Development Committee of Regional
Council adopted the following resolution pertaining to the Co-ordinated
Review of the Growth Plan for the Greater Golden Horseshoe,
Greenbelt Plan, Oak Ridges Moraine Conservation Plan and Niagara
Escarpment Plan (Environmental Bill of Rights Registry Number 012-
3256):
"A) That Report #2015-P-37 of the Commissioner of Planning and
Economic Development be endorsed as Durham Region's
response to the Environmental Bill of Rights Environmental
Registry posting (EBR Posting 012-3256) for the 2015 Co-
ordinated Review of Provincial Plans, including the following
key recommendations:
i) That the Greenbelt Plan and the Oak Ridges Moraine
Conservation Plan (ORMCP) be amended to remove
permissions for non -abutting farm related severances, and
that the ORMCP be further amended to remove
permissions for farm retirement lots;
ii) That the Greenbelt Plan and ORMCP be amended to
provide consistency with the Provincial Policy Statement
(PPS) as it relates to permissions for more diversified
agricultural and agricultural -related uses;
iii) That municipalities be provided greater flexibility to
permit new or expanded cultural, recreational, and
tourism uses, including country inns, ski areas, golf
courses and other similar uses in rural areas outside
of Prime Agricultural Areas;
Summary of Correspondence - 3 - June '15, 2015
iv) That the provisions of the Greenbelt Plan related to
the consideration of boundary expansions for
settlement areas within the Greenbelt Plan Area be
made consistent with and subject to the provisions of
the Growth Plan for boundary expansions of
settlement areas outside the Greenbelt Plan Area;
v) That the Growth Plan be amended to provide
consistency with the PPS to allow for the protection of
strategic employment lands beyond the 20 -year official
plan horizon;
vi) That the Greenbelt Plan be amended to:
allow municipalities and conservation authorities
the ability to apply natural heritage protection
policies in a way that upholds the intent of the
policies without unduly restricting low -impact
activities or requiring overly burdensome technical
studies;
2. provide municipalities, and conservation
authorities in consultation with municipalities, the
authority to confirm the presence, nature and
extent of natural heritage features, and identify a
simple process to correct designations and
mapping within the boundaries of the Greenbelt
Plan Area; and
3. establish a clearly defined process to consider
minor adjustments to the boundaries of the
Greenbelt Plan Area at the site or localized level,
under strict criteria;
vii) That the ORMCP be amended to allow municipalities
and conservation authorities the flexibility to exempt or
reduce the scope of extensive hydrological studies, for
both small scale development and for agricultural
buildings larger than 500 sq. m., in appropriate
circumstances; and
viii) That the Growth Plan be amended to:
1. develop a consistent land budget methodology to
determine urban land needs at the time of a
municipal comprehensive review exercise; and
2. revise the combined residential and jobs
density target
Summary of Correspondence - 4 - June 15, 2015
(i.e. 50 persons and jobs per hectare) to distinguish
among the types of employment, wherein only
population -related jobs would be combined with
population to calculate target density;
B) That a copy of Report #2015-P-37 of the Commissioner
of Planning and Economic Development be forwarded to
the Ministries of Municipal Affairs and Housing, and
Natural Resources and Forestry, and the area
municipalities."
I — 12 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham, advising Council that on June 3,
2015, the Joint Finance & Administration Planning & Economic
Development and Works Committees of the Regional Council adopted
the following resolution pertaining to Durham Region's Response to
Bill 73 — Smart Growth for our Communities Act, 2015 — Proposed
Amendments to the Development Charges Act and Planning Act
"A) That Joint Report #2015-J-32 be endorsed and submitted to the
Ministry of Municipal Affairs and Housing as Durham Region's
response to Environmental Bill of Rights Registry 012-3651
regarding Bill 73, the Smart Growth for Our Communities Act,
2015, including the following key comments and
recommendations:
i) With respect to the Bill 73 proposals to amend the Development
Charges Act (DCA), the Province recognize that development
charges are the only fiscal tool available to municipalities to
recover growth -related costs and municipalities must retain the
autonomy to develop their own development charge policies in a
transparent and accountable manner, that best accommodates
their own local needs and economic realities, with specific
comments as follows:
1. That the Region of Durham support the proposed changes
to:
• eliminate the mandatory 10% reduction for transit service;
• 'allow municipalities to use a ten-year future planned level of
service for development charge calculations (to be identified
in future regulations and indications are this is targeted for
transit service);
Summary of Correspondence - 5 - June 15, 2015
• include waste management services as an eligible service
(this is not included in Bill 73 but Provincial news releases
indicate it will be an eligible service in the future, through
regulation); and
• require the completion of an asset management plan as part
of the Development Charge Background Study, but that the
asset management plan not be prescribed by the Province,
but allow municipalities to submit existing asset management
plans;
2. That the Region of Durham cannot support the proposed
changes to:
• allow the Province to impose area -specific development.
charge by-laws for a specific area or service to promote a
certain type of land development, as this decision-making
must remain the responsibility of the municipal councils;
• require municipalities to consider the use of multiple
development charge by-laws as part of the Development
Charge Background Study to reflect different needs for
services in different areas and to use a prescribed asset
management plan as part of the Development Charge
Background Study;
• prohibit municipalities from accepting non -development
charge voluntary payments from developers to finance the
share of growth -related capital costs that must be otherwise
funded by property taxes or water and sewer user rates to
advance capital works at the request of developers in order
to service their lands;
• allow the Province to have authority to investigate a
municipality to determine if they have accepted
non -development charge. payments and have the
municipality pay for the investigation;
• implement new reserve fund reporting requirement which
includes a statement from the Treasurer that the municipality
has not accepted non -development charge payments from
developers; and
• require municipalities to collect Development Charges upon
the issuance of the first building permit, for developments
that require multiple building permits;
Summary of Correspondence - 6 - June 15, 2015
3. That the Province consider the following additional changes
to the DCA:
• the 10% statutory reduction be eliminated for all eligible
services as it generates a funding shortfall that must be
recovered from property taxes;
• the calculation of development charges based on a less
restrictive ten-year future planned level of service as
suggested for transit service, be expanded to include all
services;
• allow all growth -related capital costs related to waste
management services, including waste collection,
processing, disposal (including incineration) to be eligible for
development charge calculations;
• all proposed regulations related to the DCA be circulated for
public consultation with key stakeholders, such as
municipalities to allow sufficient opportunity to provide input
on any changes to the DCA;
• any modification regarding development charges for growth -
related transit must apply to any local transit systems in
keeping with the objectives of the Growth Plan (not just
higher order and light rail transit projects);
• the Province eliminate all ineligible services so that all
services are eligible for development charges, and that
removal of any eligible service be done by statute with full
consultation with all stakeholders including municipalities;.
• the various Provincial requirements for asset management
plans such as those required for the purposes of the
Development Charge Background Study, grant applications
or in the future, under the Water Opportunities Act be
consolidated into a single consistent set of requirements; and
• Section 16.(4) of the DCA be removed as it predetermines
that an outcome of an Ontario Municipal Board (OMB)
appeal can never increase a development charge or reduce
an exemption (i.e. the developer cart never be made worse
off) which may serve as an incentive for developers to appeal
municipal decisions;
Summary of Correspondence - 7 - June 15, 2015
ii) With respect to the Bill 73 proposals to amend the Planning Act
(PA):
1. That Bill 73 be revised to include municipal comprehensive
review amendments under the ten-year official plan review
provision and that the provision apply to recently approved
Provincial Plan conformity amendments;
2. That for official plan amendments that are not exempt from
Minister's approval, the ability to appeal matters related to
Provincial Plan conformity be restricted to the host
municipality only;
3. That the ability to appeal the designation of land for
employment purposes be removed from the Section 26
amendments;
4. That the 90 day time. extension option for official plan
amendment decisions be extended to apply to plans of
subdivision;
5. That Bill 73 be revised to provide Council with the authority to
accept or reject privately initiated amendment applications,
following the approval of a new official plan or new municipal
comprehensive review amendment for two years, without
the ability to appeal;
6. That the proposed provisions to provide Ministerial approval
to impose a Community Planning Permit System on
municipalities be removed;
7. That the Planning Act and/or Regulations be further
amended to prohibit the inclusion of legal disclaimers on
supporting documentation to planning applications that has
the effect of limiting the reliance or availability of such
documentation to all stakeholders;
8. That the Planning Act be amended to allow further input by
upper -tier municipalities on site plan applications for matters
of Regional interest, including growth management and
transit; and
9. That the Planning Act be further amended to include
provisions for a process to allow municipalities to close
dormant (inactive) planning applications, as well as to
withdraw planning approvals that have remained dormant for
a long period of time;
Summary of Correspondence - 8 - June 15, 2015
B) With respect to other matters, that the Ministry of Municipal Affairs
and Housing be requested to:
i) provide details regarding the composition, funding and
reporting protocol for the proposed Development Charges
and Planning. Stakeholder Working Groups and set out a
transparent process to communicate the findings of the
Working Groups to municipalities; and "
ii) ensure that the Ontario Regional and Single Tier Treasurers
are represented on the Development Charges Working
Group, in a similar manner that the Regional Planning
Commissioners of Ontario will be represented on the
Planning Stakeholder Working Group; and
C) That a copy of Joint Report #20.15-J-32 be forwarded to Durham's
area municipalities, the Association of Municipalities of Ontario,
Durham's MPPs, and the Attorney General of Ontario."
1 - 13 The Honourable Ted McMeekin, Minister of Municipal Affairs and
Housing, advising that the Government of Ontario will be reviewing the
Municipal Act, City of Toronto Act, Municipal Conflict of Interest Act,
and the Municipal Elections Act and are advising of plans of
consultation and engagement with municipalities during the review
process and are requesting written submissions or resolutions with
municipalities' comments.
Correspondence for Direction
D -1 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham, advising Council that on June 3,
2015, Regional Council adopted the following resolution pertaining
to Municipal Government Construction Employer Certification
and Proposed Amendments to the Labour Relations Act,
1995:
"A) That the Province of Ontario be requested to make
amendments to the Labour Relations Act, 1995 ("LRA'), as
necessary, to ensure that municipal public procurement
processes are open to all qualified bidders and are
conducted in a fair, open and competitive manner; by
excluding municipalities and other public sector entities from
being considered construction employers as described under
the LRA;
Summary of Correspondence - 9 - June 15, 2015
B) That the Region endorse the position of the Association of
Municipalities Ontario (AMO) as indicated in its March 17,
2015 correspondence to the Minister of Labour
(Attachment 1) as it relates to exclusion of municipal
governments from the construction employer provisions of
the Act, which provides that:
'AMO believes it is in the public interest to exclude
municipal governments from the "construction employer"
provisions in the Labour Relations Act. Municipal
governments. provide a broad range of services to their
communities and cannot be said to operate a construction
business or to primarily engage in construction -related
business. They should have the autonomy to choose the
most fiscally efficient firms to undertake critical infrastructure
and construction projects in their communities. ';
C) That Report #2015-F-42 of the Commissioner of Finance
be forwarded to the Premier of Ontario, the Minister of
Labour, local MPPs, AMO and Durham's area
Municipalities; and
D) That Durham's MPPs be asked for their support and
comments back within 6 months."
(Motion to endorse)
D - 2 Katrina Miller, on behalf of Keep Hydro Public, a broad-based coalition
created to stop the sell-off of the majority of Hydro One, the provincial
electricity transmission utility; highlighting arguments against the sale;
and, requesting Council to adopt a resolution opposing the sale or
partial sale of Hydro One and to communicate that opposition to the
government, area MPPs and the Association of Municipalities of
Ontario. Attached to the correspondence was a draft resolution for
Council's consideration as follows:
"Whereas the public electricity system in Ontario is a critical asset to
the economy and vital to the living standard and well-being of all
Ontarians;
Whereas it is essential that Ontarians maintain public control and
public decision-making with respect to electricity;
Whereas experience in other jurisdictions shows that privatization
typically means consumers pay more for electricity;
Summary of Correspondence - (0 - June 15, 2015
Whereas a privatized Hydro One will no longer be subject to scrutiny
by the Auditor General, the Ombudsman, the Financial Accountability
Officer, or the Integrity Commissioner, and will no longer be required to
provide information or services to citizens under the Freedom of
Information and Protection of Privacy Act, the Public Sector Salary
Disclosure Act, or the French Language Services Act;
Whereas our public electricity system currently generates hundreds of
millions of dollars in revenue for the provincial government every year
to help pay for public services we all depend on;
Whereas the sale of shares in Hydro One will provide a short-term
financial gain for the province in exchange for a much larger long-term
financial loss;
Whereas the provincial government has no mandate from voters to sell,
any part of Hydro One;
Whereas opinion polls show Ontarians oppose the privatization of
Hydro One by a significant margin in every part of the province;
Therefore be it resolved that the Municipality of Clarington call on the
provincial government to:
Halt the sale of any part of Hydro One, and maintain Hydro One
as a public asset for the benefit of all Ontarians;
Strengthen Hydro One by investing in the next generation of
workers and upgrading our electricity transmission
infrastructure;
Respect the autonomy and local decision-making powers of
local distribution companies by not forcing these companies into
mergers or sales;
Be it further resolved that the Municipality of Clarington communicate
this resolution to the Premier, with copies to the Minister of Finance,
the Minister of Energy, area MPPs, and the Association of
Municipalities of Ontario (AMO);
And be it further resolved that the Municipality of Clarington work
through AMO to encourage other Ontario municipalities to express
their opposition to the privatization of Hydro One."
(Motion for Direction)
Summary of Correspondence - 11 -
June 15, 2015
D -3 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham, advising Council that on June 3,
2015, -the Joint Finance & Administration Planning & Economic
Development and Works Committee of Regional Council adopted
the following resolution pertaining to Planning and Funding for
Transit and Transportation Infrastructure Projects:
"A) That the following resolution be endorsed:
Whereas Canada remains the only GB nation without a
national transit strategy and predictable, long-term support
for public transit;
Whereas over the last decade, federal, provincial and
municipal governments have greatly increased their
investment in the expansion of transit systems, but still lack
a coordinated framework of policies to optimize the returns
to these investments;
Whereas Metrolinx was established as a provincial agency
to improve the coordination and integration of transportation
in the Greater Toronto and Hamilton Area, and has
advanced that authority through the approval and
implementation of The Big Move;
Whereas the province does not have a long-term strategy
for other transportation projects, such as Provincial Highway
improvements;
Whereas Regional Council has previously recommended
that a national transit strategy be established;
Whereas in Durham Region, long-term planning is
constrained due to the unpredictability of provincial and
federal financial commitments to transit and transportation;
Now therefore be it resolved that Durham Region reconfirm
its recommendation to the Government of Canada that a
national transit strategy be established, in collaboration with
the provinces. Such a strategy would aid planning,
prioritization and integration of transit projects amongst all
three levels of government. The strategy should provide for
dependable, long-term, and sustainable capital and
operating funding streams for transit infrastructure, while
respecting jurisdictional responsibilities;
Summary of Correspondence -12- June 15, 2015
And be it further resolved that the Province of Ontario be
urged to establish a provincial transportation strategy that
would integrate The Big Move with Provincial Highway
investment and other transportation initiatives, and provide
fair, equitable, and sustainable funding for all municipalities;
B) That a copy of Joint Report #2015-J-30 be forwarded to the
Honourable Joe Oliver, Federal Minister of Finance; the
Honourable Lisa Raitt, Federal Minister of Transport; the
Right Honourable Stephen Harper, Prime Minister; the
Leaders of the Federal Liberal, NDP and Green Parties; the
Honourable Kathleen Wynne, Premier of the Province of
Ontario; the Honourable Steven Del Duca, Minister of
Transportation, Ontario; Durham MPs; Durham MPPs;
Metrolinx; municipalities in the Greater Toronto and
Hamilton Area; Federation of Canadian Municipalities; the
Association of Municipalities of Ontario; and the Opposition
Leaders; and
C) That the Durham MPs and MPPs be requested to provide
their comments on Report #2015-J-30 and advise Regional
Council by September 15, 2015 on the action plans of the
federal and provincial governments on how to move transit
and transportation infrastructure projects forward."
(Motion for Direction)
I-1
AGRICULTURAL ADVISORY COMMITTEE of CLARINGTON MEETING
MEMBERS PRESENT
REGRETS:
THURSDAY, May 14th, 2015
John Cartwright
Tom Barrie
Les Caswell
Ted Watson
Councillor Partner
Brenda Metcalf
Elgin Greenham
Eric Bowman
Don Rickard
Jenni Knox, Mary Ann Found, Henry Zekveld
STAFF: Faye Langmaid,
GUESTS: Brian West — Project Manager, TransCanada Pipeline
Janice Badgley — Senior Community Relations Advisor
Bev Wilton — Project Coordinator, LandSolutions
Mike Wilfley — Senior Environmental Planner
Adrienne Fournier, ASC Public Relations
Brenda welcomed all to the meeting, with introductions.
Adoption of Agenda
015-12 Moved by Les Caswell, seconded by Eric Bowman
"That the Agenda for Mayl4th, 2015 be adopted"
CARRIED
Approval of Minutes
015-13 Moved by Tom Barrie, seconded by Ted Watson
"That the minutes of the -April 9th, 2015 meeting be approved"
CARRIED
Guest: TransCanada Pipeline, East Mainline
Brian West provided an overview of the project, essentially TransCanada are seeking
approval for a new pipeline corridor (mostly adjacent to the existing corridor) across
Southern Ontario including 32 kilometres in Clarington. The pipeline enters Clarington
north of the 7th Concession and traverses the rural area exiting Clarington north of
Highway 2 at the eastern limit.
The proposed pipeline will primarily follow the existing route where TransCanada currently
operates two natural gas pipelines. TransCanada has indicated that where possible, the
right of way for the proposed pipeline will be located adjacent to the existing corridor.
However, a number of deviations are proposed.to address topography, land owner
concerns, residential homes, and natural. features. The right of way footprint for
construction is 42 metres wide, while the easement will be 18 to 26 metres. In Clarington
there is also a Compressor Station on Langmaid Road which has major new building and
infrastructure to support the new pipeline.
In response to questions from Committee members, it was learned that there is
distribution all along the system, 40% of the gas coming into the system at Markham is
distributed by Belleville. The pipe has a wall thickness of 9 mm and is under 700 psi.
Where lines cross the newer pipe always goes below the existing, what was there first
has priority and deeper is safer.
There are a couple of members that have experience with TransCanada and Enbridge
pipelines on their property. The concern is with coordination with the cropping including
the archeological survey, damage to the fields (field -rig matts are recommended) and
restoration of the land to agricultural "goodness". Tile drains have to be rerouted when
encountered and local contractors (or the contractor that installed the tile) should be
used. Members stressed better communication with the farmers working the land is
needed to ensure that the timing works.
Business Arising from Minutes
Greenbelt Review process — Many of the members attended the meeting in Newcastle
on May 4th. There was disappointment by members with the lack of representation from
OMAFRA. The group is pleased with the report that has been endorsed by Council and
submitted as Clarington comments.
Minimum Distance Separation (MDS) Provincial review - Mitch had provided an e-mail
to the group asking for comments on the key proposed changes:
Key changes proposed:
- Inclusion of a requirement for municipalities to apply MDS to development on existing
lots of record unless they adopt Zoning By-law provisions to exempt this requirement.
- Expanding the exemption from MDS to address not only catastrophes, but to include
reconstruction for other reasons.
The committee members were divided in their opinions on the whether existing lots of
record should be exempted from MDS. They all agreed that MDS should not apply
when catastrophes (e.g. fire) occurs.
The Province is accepting comments until May 20th on the proposed changes. And
members are encouraged to submit on the EBR posting..
Agricultural Advisory Committee of Clarington May 14th, 2015
Correspondence, etc.
Clarington Report PSD -026-14, Part 1 of comments on the 4 -Plan review, the
committee provided a letter to Council in support and Eric as Vice -Chair attended and
responded to questions.
Letter submitted to EBR posting on Ontario Pollinator Health about the restrictions
proposed in the regulations.
Letter sent to Chris Darling thanking him for attending meeting and offering services of
committee when advice on agricultural items is required.
Liaison Reports
DAAC — DAAC Tour is set for September 18, 2015, Windermere Farms. Local Food
Week is June 1st to 7th, it is geared towards raising awareness and promotion of buying
local. Beginning stages of planning a booth at Royal Winter Fair. Economic -
Development staff recently toured the new DelMonte food processing facility in Oshawa,
working on connecting to local producers.
DRFA — Celebrate Agriculture is October 29th, save the date cards were distributed.
September 26th is the date for the High School Program from Farm Connections.
Brenda and Mary Ann will be looking for volunteers.
Clarington Board of Trade — Don was congratulated on his election as President. The
Clarington Board of Trade is looking into the request for an "address" and meeting
space, office for local businesses that operate out of home addresses.
Other Business
Sub -committee to formulate comments on the Official Plan Review was struck of Ted
Watson and Jenni Knox. If others have comments get them to Ted and Jenni.
Future Agendas
Suggestion that one of the groups protesting treatment of animals be invited so that
they could provide an understanding of how they would like farming and animal
treatment to occur. Suggestion that one of the local brewers be invited to talk about
hops, or a hop supplier.
July — 407 — Pauline VanRoon and Chris Brown
Communications will attend a future meeting.
John Cartwright moved to Adjourn
Next Meeting, June 11th, 7:30 p.m. Room 1C at Municipal Administrative Office —
Lisa Backus, Planning Services on Official Plan
May 14', 2015
Agricultural Advisory Committee of Clarington
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY 1-2
MINUTES NO. 5
AUTHORITY MEETING
Tuesday May 26 2015 - 5:00 P.M.
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM
Present: Don Mitchell, Chair
Bob Chapman, Vice -Chair
John Aker
Lorne Coe
Shaun Collier
Joe Drumm
Adrian Foster
Ron Hooper
Joe Neal
John Neal
Gerri Lynn O'Connor
Nester Pidwerbecki
Elizabeth Roy
C. Darling, Chief Administrative Officer
H. Brooks, Director, Watershed Planning & Natural Heritage
R. Catulli, Director, Corporate Services
G. Geissberger, Marketing & Communications Coordinator
D. Hope, Land Management & Operations Supervisor
C. Jones, Director, Planning & Regulation
P. Lowe, Director, Stewardship, Education & Communication
P. Sisson, Director, Engineering & Field Operations
M. Stauffer, Administrative Assistant/Recording Secretary
R. Wihnot, GIS Systems Supervisor
Excused: David Pickles
Tom Rowett
The Chair called the meeting to order at 5:00 p.m.
DECLARATIONS of interest by members on any matters herein contained - NONE
ADOPTION OF MINUTES
Res. #57 Moved by J. Aker
Seconded by L. Coe
THAT the Authority minutes of April 21, 2015 be adopted as circulated.
CARRIED
DEVELOPMENT REVIEW & REGULATION
(1) Staff Report #5288-15 (Schedule 3-1 to 3-4)
Re: Permits Issued for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses —
April 1 to 30, 2015
Res. #58 Moved by L. Coe
Seconded by B. Chapman
THAT ,Staff Report 5288-15 be received for information.
CARRIED
John Neal and N. Pidwerbecki arrived at 5:02 p.m.
cont'.d 2
AUTHORITY MEETING MINUTES — MAY 26, 2015 — PAGE 2
DIRECTOR, STEWARDSHIP, EDUCATION & COMMUNICATION
(1) Staff Report #5290-15 (Schedule 4-1 to 4-5)
Re: 2015 Purple Woods Maple Syrup Festival
A.Foster inquired about the program delivery, costs, etc. C. Darling outlined the value of the Festival and noted that more details
would be available at the June Board Meeting, in the Budget Report. Further discussions regarding program priorities are anticipated
to occur during the upcoming Strategic Plan process. B. Chapman congratulated staff on a great job with all aspects of the Festival.
Discussion ensued.
Res. #59 Moved by S. Collier
Seconded by R. Hooper
THAT Staff Report #5290-15 received for information.
CARRIED
CHIEF ADMINISTRATIVE OFFICER
(1) Staff Report #5289-15 (Schedule 5-1 to 5-7)
Re: Conservation Ontario 2014 Annual Report
Res. #60 Moved by L. Coe
Seconded by S. Collier
THAT Staff Report #5289-15 be received for information.
CARRIED
STAFF PRESENTATION — OVERVIEW OF CLOCA PROGRAMS & SERVICES
H. Brooks, P. Sisson, C. Jones, R. Catulli and R. Wilmot made presentations to the Board (presentations previously circulated),
overviewing the programs and services of their respective departments.
MUNICIPAL AND OTHER BUSINESS - NONE
ADJOURNMENT
Res. 461 Moved by S. Collier
Seconded by L. Coe
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 6:07 p.m.
Clarington Accessibility Advisory Committee 1-3
May 13, 2015, 6:00 P.M.
Meeting Room 1A
Present: Shea -Lea Latchford
Sally Barrie
Andre O'Bumsawih
Jacquie Watchorn arrived at 6:10'PM
Councillor Partner
Tim Van Leeuwen
Maureen Reed
Also Present: Anne Greentree, Municipal Clerk
Michelle Chambers, Comm ittee,Coo rdinator
Jeannette Whynot
Absent: John Sturdy
Anne Greentree introduced Jeannette Whynot, Accessibility Coordinator for the
Municipality of Clarington to the Committee. She noted that Ms. Whynot will be starting
on June 1, 2015.
1. Adoption of Minutes
Moved by Andre O'Bumsawin, seconded by Councillor Partner
THAT the minutes of the meeting of April 11, 2015 be approved.
CARRIED
2: Presentation
None
3. Business Arising From Minutes
(a) 'Letter from Donna McLarty, Town Clerk, Town of Richmond Hill regarding
Teleconferencing of AAC Meetings
Anne Greentree provided an update on this correspondence from the Town of
Richmond Hall. She explained that there is nothing from a legislative perspective
that would prevent us from allowing teleconferencing of the Accessibility Advisory
Committee meetings.
Moved by Councillor Partner, seconded by Tim Van Leeuwen
THAT the Recommendation of the Town of Richmond Hill regarding the option to
Teleconference Accessibility Advisory Committee Meetings to allow individuals
members to participate in the meetings if they were otherwise unable, be
endorsed by the Clarington Accessibility Advisory Committee.
Clarington Accessibility - 2 - May 13, 2015
Advisory Committee
CARRIED
4. New Business
(a) BrowseAloud Demonstration
Anne Greentree provided a demonstration of the BrowseAloud software from the
City of Pickering's Website. She noted the Municipality of Clarington is currently
redesigning the website and this software will be included.
(b) Accessibility of the Beech
Tim Van Leeuwen reviewed a PowerPoint presentation of a review done on the
current accessibility at the Clarington Beech Centre. This included areas that
have been made accessible and areas that are in need of change or upgrades.
(c) Correspondence
i) Email from local resident, regarding accessibility of local parks
ii) Emails from Jim McEwen, local resident regarding accessibility concerns
within Clarington.
(Correspondence to be referred to the June CAAC meeting)
A discussion took place regarding this correspondence and the Committee
proposed inviting Mr. McEwen to attend a future meeting.
(d) 2015-2018 CAAC Workplan
The Committee worked as a group to record and discuss the proposed goals and
objectives for the term of the Committee. The main areas of focus included:
• Access Trails (short cuts) — path ways to create short cuts that are
accessible
• Promote Accessible Public Washrooms
o Community events
o Education Awareness
o Accessible Public Washrooms — signage
• Local Businesses
o Downtown development
o Help the CIP educate .
o Accessibility of Service Ontario
• Community Events
o Raise awareness at Community Events
o Work with Community event planners to make them accessible for
all
• Accessible Municipal Buildings and Infrastructure
o Accessibility of Municipal Buildings
o Parks to be included in Site Plan Reviews
Clarington Accessibility - 3 - May 13, 2015
Advisory Committee
• Transit Stops, not all accessible
The ideas presented for how the Committee plans to accomplish these goals
included:
• Research Reports, what works, what outcomes are expected
• Meetings with the local BIA Groups and the Clarington Board of Trade
• Review the funds received from "Big Box Stores" to be allocated towards
accessibility
• Research potential Grant and Incentive Opportunities
• Creation of an Accessibility "Checklist" for new and existing business
owners.
• Promotion of accessible businesses in the local paper
• Accessibility challenge
• Providing education for local businesses
• Incentives to businesses for providing accessibility
• Providing quarterly session's Council including education and
presentations.
• Potential partnership with local service clubs for project funding. Using
social media and display screens at local facilities for education videos or
commercials
A discussion took place regarding Durham Region Transit and Anne Greentree
noted that transit is a regional matter and the Municipality has no jurisdiction on
transit. She suggested that in the future we can extend an invitation to DRT to
attend a future meeting and use that as an opportunity to make suggestions.
Anne Greentree concluded that planning session by.noting the common themes and
explaining that we cannot make these businesses become accessible, however we
can educate, provide ideas, and suggestions to assist these businesses to move
towards accessibility.
5. .Regional Update
(a) Regional AAC Chairs Group Minutes of Meeting of March 24, 2015
(b) Regional AAC — Accessibility. Awards — to take place at the Annual Joint
Forum in September, 2015
Anne reviewed the awards and gave a brief overview of the qualities of the
recipients and the categories and noted some of the previous year's recipients.
6. -Other Business
Andre O'Bumsawin asked for some clarification on some of the items on the
Integrated Accessibility Standards Training. He raised the issue of the curb cuts
located near 132 Church Street.
Clarington Accessibility - 4 - May 13, 2015
Advisory Committee
Moved by Andre O'Bumsawin, seconded by Tim Van Leeuwen
That the Clarington Accessibility Advisory prepare correspondence be sent to
Service Ontario regarding the accessibly issues of the Service Ontario Kiosk
located in Bowmariville and that Granville Anderson, MPP, and Tracy
MacCharles, MPP for Pickering -Scarborough East be copied on this resolution.
CARRIED
Jacquie Watchorn distributed an article regarding accessibility and noted that
hopefully we can look at giving local businesses opportunities for assistance to
become more accessible.
7. Date of Next Meeting
June 3, 2015 at 6:00 PM.
8. Adjournment
Moved by Councillor Partner, seconded by Andre O'Bumsawn
That the meeting adjourn.
• ' 0
The meeting adjourned at 8:05 p.m.
Chair
Secretary
Clarington Accessibility Advisory Committee
June 3, 2015, 6:00 P.M.
Meeting Room 1A
Present: Andre O'Bumsawin
Jacquie Watchorn
Councillor Partner arrived 6:10 PM
Tim Van Leeuwen
Maureen Reed arrived at 6:30PM
John Sturdy
Also Present: Anne Greentree, Municipal Clerk
Michelle Chambers, Committee Coordinator
Jeannette Whynot
Regrets: Sally Barrie
Shea -Lea Latchford
1. Adoption of Minutes
Moved by Andre O'Bumsawin seconded by Councillor Partner
That the minutes of the meeting of May 13, 2015 be approved.
CARRIED
2. Presentation
Mr. Jim McEwen, local resident of Clarington was present to explain some issues
that he has had with respect to accessibility within the Municipality of Clarington.
He provided some personal background information and explained what
circumstances have lead to him contacting the Municipality. Mr. McEwen noted
several locations within the Region of Durham and within the Municipality that he
has had issues with which included the Service Ontario office and the newly
constructed fish ladder in Bowmanville. Mr. McEwen highlighted some of the
common issues he encounters with respect to accessibility on a regular basis
which included:
• No automatic door openers
• Thresholds in doorways of restaurants are too high
• Too many paving stones are used in landscaping plans
• Steps leading up to stores
Mr. McEwen provided some suggestions to assist with accessibility for accessing
the fish ladder which included:
An alternate ramp that has a more gradual slope
• Marked accessible parking spots
Clarington Accessibility - 2 - June 3, 2015
Advisory Committee
Mr. MGEwen continued by explained some of the issues he encounters with
accessible washrooms and concluded by noting that he has contacted many
government agencies with his concerns in hopes that businesses can be offered
additional funding or low interest financing to assist them with the financial
implications of becoming accessible.
Jeanette explained that the recent changes to the Ontario Building Code has
significant changes with respect to newly constructed washrooms, however it is
on go forward basis- not retroactive.
The Committee members agreed that it would be helpful to have information
regarding accessibility on business websites.
Jeannette thanked Mr. McEwen for attending this meeting and invited him to
come and speak again in the future.
3. Business Arising From Minutes
(a) Review 2015-2018 CAAC Workplan
Jeannette reviewed the workplan and noted that the timelines needed to be
determined. She continued by reviewing the objectives and scheduled timelines
and determined which Committee members were willing to assist with each
individual objective.
Jeannette discussed the possibility of an incentive program and moving forward
with how we can approach businesses and assist with this in support of their
businesses.
Jeannette concluded by noting that she will be in touch with the members over
the summer break to finalize the workplan.
Moved by Andre O'Bumsawin seconded by Maureen Reed
That the 2015-2018 CAAC Workplan be adopted.
CARRIED
4. New Business
(a) Festival Guide
Jeannette reviewed a sample Festival guide and explained that this objective will
need both short and long term goals. She added that she is looking for
assistance to develop a guide that is specific to the Municipality of Clarington.
Clarington Accessibility - 3 = June 3, 2015
Advisory Committee
Anne discussed moving forward what the goals will be for events within the
Municipality and that accessibility will be included in the event approval process.
Jeannette explained that she is hoping to observe some of the festivals and
events in the Municipality and hopes to make suggestions and changes for next
year.
5. Regional Update
(a) Regional AAC — Accessibility Awards — to take place at the Annual Joint
Forum in September, 2015
Jeannette advised the Committee that nominations are being accepted until June
30, 2015. A discussion to place regarding potential nominees and Jeannette
asked for nominations to be sent to her by Friday, June 12, 2015.
6. Other Business
A brief discussion took place about Parks and Trails and Peter Windolf will be
asked to attend a meeting at a later date.
7. Date of Next Meeting
September 2, 2015 at 6:00 PM.
8. Adjournment
Moved by Maureen Reed, seconded by Andre O'Bumsawin
That the meeting adjourn.
CARRIED
The meeting adjourned at 7:44 p.m.
Chair
Secretary
MINUTES
ORONO ARENA COMMUNITY CENTRE BOARD
April 21, 2015
Present: Elaine Dillon Michael Di Lelia Gord Lowery Jackie Moore Laverne Boyd
1-4
Regrets: Rorie Woods Willie Woo Wendy Partner
Call to order by Jackie Moore at 7:33 p.m.
Agenda: presented by: Jackie Moore
Moved to accept: Michael Di Leila
Seconded: Laverne Boyd Passed
Minutes from January 27, 2015 meeting: presented by Jackie Moore
Motion to accept as received: Michael Di Lelia
Seconded: Elaine Dillon Passed
Financial Report distributed April 20, 2015 by email and attached to this report. Presented by Laverne Boyd.
Michael Di Lelia asked for an explanation of Ice Equipment $4,995.05. Elaine Dillon thinks the bill was just received for the
startup in the fall by Simcoe.
Currently, it is hard to compare Ice Rental year over year since we never know when CRHL when pay the balance in full.
Jackie Moore'suggested a new report for Ice rental revenues be generated from July 31, 2014 to August 1, 2015 to allow
CRHL to cover the balance owing. This would become an annual report to the board to compare year over year.
Motion to accept the financial report without prejudice: Michael Di Leila
Seconded: Gord Lowery Passed
New Business:
One of the Member at Large positions is still open and -therefore the Chairperson and Secretary positions will be discussed at the
next meeting. Jackie Moore will continue as Secretary for the time being.
This Year's meeting dates will be:
• Tuesday, June 23, 2015 at 7:30 p.m.
• Tuesday, October 20, 2015 at 7:30 p.m.
Motion to accept the meeting dates: Michael Di Lella
Seconded: Elaine Dillon I Passed
Michael Di Lella discussed the need for developing a disciplinary action procedure for any Orono player, hockey, figure
skating or soccer to protect all other players, coaches and buildings. Further discussion will be held at the next meeting.
Motion to adjourn at 8:25 pm: Jackie Moore
Seconded: Laverne Boyd Passed
Next Meeting: June 23, 2015 at 7:30 pm.
Jackie Moore
Secretary
Newcastle Memorial Arena Management Board
Municipality of Cla�intan
Minutes of Meeting — Tuesday Mav 12, 2015
(Not yet approved by committee)
In Attendance — Gord Lee, Chair Gord Blaker, Vice -Chair
Sue White, Shea -Lea Latchford, Carol Little, Councillor, Wendy Partner, Jay Summers,
Regional Councillor, Willie Woo, Gary Oliver, Arena Manager Bryan Wiltshire.
1. Call to Order — 7.05 P.M.
2. Adoption of Minutes - Motion 415-012 was proposed:
THAT: The minutes of April 14, 2015 are accepted, as presented.
Moved by: Shea —Lea Latchford
Seconded by: Jay Summers
1-5
3. Arena Manager's Report — Bryan brought our attention to a number of bird's nests he
had removed from around the perimeter of the building. One had even made entrance into
the ceiling of the snack bar and attempted to nest. The others had managed to secure
nesting spots in the fan baffles and vent pipes around the building. All are cleared away
now. The quotation for new white rink boards, kick plates. and topping had been secured
from Sound Barriers for a total expenditure of $6,970.00. All 57 white boards will be cut
to size and the kick boards and toppings total of 66 pieces are also included in the pricing.
Bryan and his part-time help will remove the old and replace the new boards, over the
next few weeks. The board had budgeted for this expenditure and the following motion
was proposed:
Motion # 15-113 — THAT: Bryan proceeds with this summer project arrange delivery of
the material and get the boards installed.
Moved by: Jay Summers Seconded by: Gary Oliver
(2)
MOTION CARRIED
Further to this motion, it was suggested by Jay Summers that we investigate the sale of
the old white boards being removed. Possibilities of selling them to house league and rep
players for basement practice shooting pads. Made of plastic, these 5 x7 sheets may have
a sale possibility for driveway and basement shot practicing exercises. Jay has offered to
get the word out through our minor hockey user groups, that they are available.
4. Financial Reports —Accounts Receivables were presented and discussed. Bryan had
been in touch with any of our user groups that still had outstanding invoices from the
finish of the ice season. $47,098.36 was outstanding, with 82% being over 30 days.
Payments are forthcoming. April 30th financials also indicated revenue of $137,974.76
which is 45.5% of 2015 forecast. The Edward Jones short-term GIC has an April 30,
2015 balance of $40,271.97.
5. Member's Report — Shea -Lea Latchford reported on her telephone conversation with
Veridian, on behalf of the board. Eighteen to twenty odd entries on their invoices make
them a little difficult to interpret. Nothing of any significance came out of her
conversations. Electricity charges to the arena account are a major concern. Particularly,
since we have taken a number of steps to be more energy efficient with the installation of
light timers on the washrooms and change rooms, along the lighting upgrades we
completed in 2011-12.
6. New Business —
• Discussions took place on our ice and floor contracts. It was suggested that the
time had come to have our user group contracts reviewed by the municipality.
The chair offered to follow-up on this with Community Services and the
municipality's legal department, if necessary. With concerns over helmets and
safety concerns, all the arena's rules and procedural policies need to be reviewed
and posted for public visibility. Councillor Partner and Councillor Woo offered to
initiate discussions with the respective municipal departments and provide
follow-up to our members.
Advertising revenue with ads on the back of our lobby benches was also
discussed. The possibility for a small revenue stream was possible and will be
followed—up on, during the summer.
(3)
The possibility of renting the floor area over the summer week -ends for birthday parties
was also discussed. Ball hockey on the arena floor for small groups of children may have
an attraction for parents. Bryan and Jay, who both have contact with our minor hockey
groups, will initiate conversations with coaches. Advertising locally through the Village
Voice or, our local papers may also be considered.
7. Next Meeting — Tuesday June 9th, 2015 — 7:00 P.M.
8. Adjournment — Motion 415-114 was proposed:
THAT: The meeting is adjourned.
Moved by: Jay Summers
CARRIED
Seconded by: Gord Blaker
Tyrone Community Centre Annual Meeting
February 18, 2015
Present: Corinna Trail..Municipal Rep; Larry Quinney, Joy Vaneyk, Dave Taylor,
Claude Godin, Laurie LaFrance--all presently members of the Tyrone Community
Centre Board. Also Walter Loveridge who attends each meeting representing Seniors
of Tyrone. Claude has been asked to become the Treasurer representative as Joanne
Skinner is not well.
Absent board members: Corinne Van de Grootevheen, Joanne Skinner -ill, Ed Wilson
Interested parties present Cecile Bowers and Paul Rowan.
The meeting was opened by Corinna Traill. She asked for Nominations to the
2015/2016 Board:
Members present agreed to stay on the Board. Corinne had agreed in absentia to stay
on Board and take care of Rental bookings for the Community Centre. and Ed Wilson
had agreed to stand. M/S by Joy Vaneyk and Dave Taylor to nominate Cecile Bowers
to the Board. CARRIED. Cecile accepted and then also accepted the position of
Secretary.
M/S by Cecile Bowers and Joy Vaneyk to nominate Paul Rowan. CARRIED. Paul
agreed to stand but noted that being a Firefighter he could not always be present for
meetings.
M/S by Corinna and Laurie to close nominations as the Board positions are now
filled. CARRIED.
General Membership Meeting:
M/S by Cecile Bowers and Larry Quinney to accept minutes as typed. CARRIED.
Regarding Finance: Claude has quickly checked over the books, questioned
Government Grant and totals as was going to be in touch with Joanne on several
matters, until he understood final totals completely. He found Grant for 2013-2014
was an extra $500.00. He did note.that total expenses were away up...oil doubled this
winter as it has been coldest ever. Bar expenses were up at that time ... need more
bookings... bartenders are paid through hall rentals. He mentioned that the
Community Centre had operated at a loss approx. $593.47, at a quick glance. He will
clarify at the next meeting. Total Hall expenses $44,733.00 Up from
$35,026.00. Claude would like to see total income include dances, fundraising, etc.
Maintenance Report:
Larry showed a sample of Carpet for the stage #66 -Shadow Ridge -everyone agreed on
the choice of texture and colour. He will purchase it. Question of the electrical
problems, Dave noted that the electrical has been fully checked and all is up to
code. We do have problems with persons plugging too many devices into outlets in
main hall and blowing fuses, there is no problem in the kitchen. M/S by Cecile and
Joy to ask town if they would give permission for Board to add two power outlets,
either side of the stage. CARRIED. We need to run a separate circuit, each side of
the stage or run two circuits, meaning four lines to bring up the power in these
outlets. This needs to be done so weddings, anniversary parties, etc. can plug in
coffee makers, etc. in these outlets. M/S by Joy and Cecile that we approach the
Town to see if they would cover this expenses. CARRIED. Dave noted it would
only take a half day. The Board noted that our Contract to renters should clearly
stipulate that they are to use only these outlets for heavy appliances like coffee
makers, etc.
We are to ask Town first if they can cover the expense, work and paint, we Really
need to get this done. If no approval, ask for name of Town Electrician, then possibly
ask Community for help or Fundraise. Cecile attached the emails that Joy Vaneyk
had received from Rob Groen-Supervisor of Bldgs. and Property regarding the request
to Town for help in getting out Electrical outlets up to par. Dated Feb. 4/15.
Bookings: One coming up is Church Dinner, February 28, 2015. On Monday, Feb.
23 Betty Pascoe has asked for the Hall for Funeral Tea for Glenn Smith. Agreed.
Dance Report: Dave reported that they did get a few more than expected at the last
two dances. He noted it was a lot of work and they did not make much at the
dances. There were 60 at January and 80 at February dance. A New Year's Eve
dance is planned and booked. Discussed how these dances are for persons over the
age of 30 not just Single Dances.
Upcoming Events: Proposal regarding having a fundraiser to help Carson
McConaghy family, their daughter was seriously injured in car accident, still in coma
in Toronto Hospital, her Mother going to her beside daily. It was decided we would
invite the parents and especially the Horse community to attend the Dance. Have a
bake sale or silent auction to help with their expenses. Laurie to call and find out the
family's wishes about attending or not. Will discuss at March meeting.
Communications Report: Joy will send a card of thanks to Sue Sutcliffe for her
services in keeping Tyrone Community Centre Board webpage updated. It will close
as of February 28 as Sue is moving away.
Old Business: Regarding the counter ... to see Tony Ferriera--get quotes --discuss at
March meeting. Bar counter and ladies' washroom counter.
New Business:
1. Parking lot lights --insufficient lighting in parking lot for safety reasons. Present
light bulbs are rated at 100 watts max. Need to notify Town more lights are required
for safety reasons in an unpaved parking lot.
2. Ladies' washroom doors --need desperately to be repaired properly.
3. Bookshelves --Joy mentioned she would like go through the filing cabinet and the
wooden cupboard in backroom ... Joy and Cecile to review books and whatever is in
cupboards and clean them out.
4. Joy and Cecile volunteered to go int the basement under kitchen and review what is
there and to purge as necessary.
5. Cecile asked where the picture of R.S. McLaughlin has been placed? It had
always hung on the west side of the entrance into main hallway since date hall opened
forty years ago. It was due to. R.S. McLaughlin's generous donation that we were able
to purchase photographs of persons of Tyrone, Enniskillen, Haydon taken by Neil
Newton. Joy and Walter had talked to a Curator at Parkwood and they were going to
get a new picture to replace the missing one.
6. It was noted that there is quite a bit of deterioration of the bricks of the
cenotaph. Cecile to contact Wayne Avery to advise us of a cost and what should be
done.
7. Laurie noted that there is some damage to the West wall outside the kitchen
door. Larry to talk to Rob Groen tomorrow about the problems that need addressing
regarding damage done to the building, eaves, etc since winter. There has been water
in the basement and this should be addressed because of health reasons. Mould for
example.
8. Cecile noted that although there has been some planning fora new sign at Park
Entrance, there is a more prominent safety issue in the walkway to the Hall. The
bricks are uneven but even worse is the wooden lip at the very south end of the
wa1way. Seniors or handicapped person have a very difficult time getting into the
Community Centre as this lip aggrivates the use of a walker before even getting on the
bricks and that some bricks have sunken closer to the building. These issues should
be dealt with immediately by the Town.
Motion by Cecile Bowers to adjourn. CARRIED.
Chairman Signature..... Joy Vaneyk
Secretary Signature..... Cecile Bowers
Minutes of the Meeting of the
Clarington Oder Adult Centre Board of Directors —7
Friday January 17th, 2015 at 9 am
Voting Members Present:
Malcolm McCombe, Josie Roberts, Norma Evans, Irene Gourlay, Muriel Moynes, Tim
Funchion, Terry Trail, Steve Coles, Cathie Ward., Alan Bayliss
Non -Voting Members Present:
Erica Mittag, Angie Darlison
Regrets:
Mayor Adrian Foster, Councillor Ron Hooper
1.0 Call to Order
President Cathie Ward called the meeting to Order at 9 am
2.0 Approval of the Agenda
Motion that the Agenda be approved as presented
Moved by Tim Fuchion Seconded by Terry Traill
Carried
3.0 Approval of the Minutes of the Board Meeting of November 28th 2014
Motion that the minutes of the November 28th 2014 meeting be approved as presented
Moved by Josie Roberts Seconded by Terry Traill
Carried
4.0 Business arising from previous meeting
4.1 Older Adult Strategy Update (Erica)
A Draft Report has been prepared by the consultants and presented to the Steering
Committee. It is currently being reviewed and there is to be a meeting at the end of
this month.
4.2 Courtice Location Planning (Erica)
The banquet hall is being recommended to become the new permanent home of the COAA
in Courtice. A tour and site visit is set for Thursday, January 291h at loam for Board members
4.3 COAA 2015 Budget Presentation (Alan and Angie)
The 2015 budget is to be presented to Council on February 27th 2015, Angie will make the
the presentation as Alan will be away.
4.4 Lions Bar (Cathie)
Cathie received a list of Lions who have completed the Smart Serve refresher course.
4.5 Volunteer Recruitment and Training (Cathie)
On Friday November 281h, we held a Volunteer Information Workshop. It was attended by
a small group of people. With the help of Muriel, Irene and Elaine we gave an overview
of the opportunities available at the Beech Avenue, Newcastle and Courtice locations.
4.6 Nominating Update (Steve)
Steve had nothing to report as yet. It was agreed that we should put notices at the Courtice,
Newcastle locations and also at the indoor soccer site.
5.0 Correspondence
5.1 Clarington Community Christmas Party Committee Thank you
We received a thank you from the committee for holding the party at the Beech Centre.
Also for the CORA volunteers who worked on the crafts with the children
6.0 Reports
6.1 Treasurer's Report (Alan)
As Alan predicted we did end up the year with a deficit of just over $11,000.
Motion to accept the Treasurer's report as presented
Moved by Alan Bayliss Seconded by Steve Coles
Carried
6.2. Municipal Update (Erica)
The Mayor's "For the Love of Art" Gala will be on February 71h 2015 at the Clarington
Public Library, in support of the Visual Arts Centre and A Gift of Art, tickets are $50.
Sports and Leisure Fair is on March 1, 2015 at Garnet B. Rickard complex. Community
Organizations are invited to host a booth to promote their recreational and leisure services.
About 500 attended in 2014
Clarington Fitness Centre has a Recreational Survey, and we have them available in the
lobby and online until February 20th.2015.
6.3 Fundraising Report (Irene)
We ended the 2014 raising $4,500 more than our Goal!
Upcoming events include:
Scott Wood Concert
Smile Theatre
Ribfest
2016 Calendar
Motion to accept the reports as presented
Moved by Josie Roberts Seconded by Malcolm McCombe
Carried
7.0 Other Business
7.1 Community Care Accessible Bus (Angie)
Community Care have been given the money to buy a new bus from LIN, and they have
offered the COAA the opportunity to buy the one that they presently use. The bus details:
- 2008 GMC Duramax 6.6 L
- Diesel Engine
- 4 Speed Automatic with overdrive
- Front and Rear Air Conditioning with two rear heaters
- 240,000 km
- Purchased for $83,000
- Holds two wheelchairs and ten ambulatory passengers
- Monthly Services done at Elite Trucking on Baseline. in Bowmanville
- Stored at the Fire Station in Bowmanville since purchased
- Class F license required to drive it
- New Tires this past summer
- $6,000 in Bodywork completed at Fred's this past summer to repair rusting
Looking to sell for $20,00. Hoping to have sold by March 2015
Motion to continue to look into buying this bus from Community Care
Moved by Steve Coles Seconded by Tim Funchion
Carried
7.2 Community Transportation Grant (Erica and Angie)
We are applying for a Pilot Project for funding in the transportation area. The deadline is
January 30th and the maximum amount is $100,000, we plan to buy another mini -van
and use it for the Courtice location.
7.3 Age Friendly Community Planning Grant (Angie and Erica)
We have also applied for a $35,000 grant to help us implement the recommendations
that came out of the Older Adult Strategy. There was a great article in the local paper
this week on this.
7.4 Accessibility Concerns
The Accessibility Committee have not had a meeting to discuss our concerns. Erica
will follow up on this.
8.0 Tim adjourned the meeting.
Next Meeting will be Friday February 131h 2015
Minutes of the Meeting of the
Clarington Older Adult Board of Directors
Friday February 13th at 2 pm
Voting Members Present:
Malcolm McCombe, Josie Roberts, Norma Evans, Irene Gourlay, Muriel Moynes, Tim
Funchion, Terry Trail, Steve Coles and Cathie Ward
Non Voting Members Present: Erica Mittag
Regrets: Angie Darlison, Elaine Spicer, Alan Bayliss, Mayor Adrian Foster and Councillor
Ron Hooper
1.0 Call to order
President Cathie Ward called the meeting to order at 2 pm
2.0 Approval of the Agenda
Motion that the Agenda be approved as presented
Moved by Josie Roberts Seconded by Malcolm McCombe
Carried
3.0 Approval of the Minutes of the Board meeting of January 16th 2015.
Motion that the Minutes of the Board Meeting of January 161h 2015 be approved
with the date of the meeting amended to January 16th.
Moved by Steve Coles Seconded by Terry Trail
Carried
4.0 Business arising from previous meeting
4.1 Older Adult Strategy Update (Erica)
The Steering Committee held a conference call this morning with the
consultants to review the most recent draft of the Older Adult Strategy.
Presentation by the consultants to the General Purpose & Administration
Committee will be on Monday March 30th beginning at 9:30 am at the
Municipal Administrative Centre. John Coffey, Chair of the Steering
Committee will also speak as a Delegation. A Public Open House will be
held at a date following the GP&A presentation, and once the date is
confirmed it will be shared with all. The Report will be posted on the
Municipality website on March 26th 2015 and all Board Members were urged
by Cathie Ward to read it. Cathie Ward was asked if we could make the
report available to our members on that date. Cathie Ward is going to let us
know if we can do that.
4.2 Courtice Location Planning (Erica)
Board Members had the opportunity for a tour of the space at Courtice at
the end of January. Please forward any design requests and suggestions to
Angie as soon as possible. It will be part of the Community Services
Department Capital Budget, presented to Council on February 271h 2015,
with ratification on March 2nd 2015.
4.3 Nominating Committee Update (Steve)
Steve reported that he has asked Pat Longuay and Terry Kelsey to be on the
Nomination Committee.
Motion to accept that Pat Longuay and Terry Kelsey be the members at
large on the Nomination Committee
Moved By Josie Roberts Seconded by Steve Coles
Carried
Steve will be on vacation when the box that contains the letters from
potential Board members is to be opened. He asked Irene Gourlay if she
would chair the Nomination Committee instead of him. She agreed.
Motion to allow Irene Gourlay to take over as Chair of the Nominating
Committee
Moved by Steve Coles Seconded by MalColm.MCCombe
Carried
4.4 Community Care Accessible Bus (Cathie)
Cathie stressed that a decision had to be made at this meeting. There was
a lot of discussion whether this was the right time for the COAA to buy this
type of transportation, and also on the price to be offered if we decided to
buy the bus.
Motion to offer $13,500, which is less than the asking price, with a final offer
of no more than $16,000, with the understanding that if they accept the
offer we will purchase the bus.
Moved by Malcolm McCombe Seconded by Steve Coles
Carried
5.0 Correspondence
5.1 Traditions of Durham Re: Seniors Summit
Traditions of Durham in Oshawa are holding a Seniors Summit Panel on
February 26th, and invited us to attend. Cathie and Angie will be attending
as our representatives
5.2 Municipality of Clarington Re: Celebrating Helping Hands Clarington.
Celebrating the Helping Hands of Clarington for National Volunteer Week
are looking for nominations for recognition of volunteers in our organization.
Motion to accept the correspondence as presented.
Moved by Tim Funchion Seconded by Terry Traill
Carried
6.0 Reports
6.1 Treasurer's Report
Motion to receive the Treasurer's Report as presented
Moved by Steve Coles Seconded by Tim Funchion
Carried
6.2 Municipal Update (Erica & Ron)
Erica reminded us about the Sports and Leisure Fair on March 1 st at the
Garnet Rickard Complex. Community Organizations are invited to host
booth to promote their recreational and leisure services.
Motion to accept Erica's report.
Moved by Josie Roberts Seconded by Terry Trail
Carried
7.0 Other Business
7.1 Cathie reminded everyone to go to the COAA Budget Presentation at the
Council offices on February 27th at 9 am.
8.0 Adjournment
Motion to adjourn the meeting.
Moved by Irene Gourlay Seconded by Tim Funchion
Carried
Next Meeting will be Friday March 20th 2015 at 9 am
Minutes of the Meeting of the
Clarington Older Adult Board of Directors
Friday March 20th at gam
Voting Members Present
Malcolm McCombe, Josie Roberts, Norma Evans, Irene Gourlay, Muriel Moynes, Tim Funchion, Terry Trail, Steve
Coles and Cathie Ward, Elaine Spicer, Alan Bayliss, Councillor Ron Hooper
Non Voting Members Present
Erica Mittag, Angie Darlison
Regrets
Mayor Adrian Foster
1.0 Call to order
President Cathie Ward called the meeting to order at 9 am. She thanked all the Board members for all the
support she received this past year.
2.0 Approval of the Agenda
Motion that the Agenda be approved as amended
Moved by Tim Funchion Seconded by Steve Coles
Carried
3.0 Approval of the Minutes of the Board meeting of February 13th 2015.
Moved by Steve Coles Seconded by Terry Trail
Carried
4.0 Business arising from previous meeting
4.1 Older Adult Strategy Update (Erica)
The Older Adult Strategy Report will be presented by the consultants to the General Purpose &
.Administration Committee on Monday, March 30th beginning at 9.30 am at the Municipal
Administrative Centre. All board members are urged to attend. A Public Open House will be held
at a date following the GP&A presentation, and once the date is confirmed it will be shared with
all. The Report will be posted on the Municipality website on March 26th and will be available for all
our members to see.
4.2 Courtice Location Planning (Erica)
$525,000 was included in the Community Services Department Capital Budget, for the Courtice
location and was presented to Council on February 271h, with ratification on March 2nd 2015, and
was approved.
4.3 Nominating Committee Update (Irene)
A meeting was held on March 18th, chaired by Angie, with all the nominees (except Alan Bayliss as
he was teaching a class) and the nominating committee. The meeting was to inform all the
nominees what was expected of them if they became a COAA Board member.
Motion to accept the following nominations: Gary Bray, Barb Singleton, Alan Tibbles, George
Krohn, Alan Bayliss and Norma Evans
Moved by Irene Gourlay. Seconded by Josie Roberts
Carried
4.4 Community Care Accessible Bus (Angie)
The bus purchase was finalized with an offer of $15,000. We will get the bus on April 17th, and it is
anticipated that the bus will be on the road at the beginning of May. We have 4 drivers already
licensed to drive the bus with 2 more applying for their license.
4.5 Tradition of Durham Re: Seniors Summit (Cathie)
On February 26th Cathie Ward attended a meeting at Traditions of Durham. Representative from
the Traditions staff, Rogers Cable, COAA and Oshawa Senior Centre met to discuss various needs
of seniors. They felt that there were many seniors in the community with no support and limited
income. The suggestion was put forward that as a team they could move forward on a project to
make dreams of deserving seniors come true. At this point they are working on a framework for
nominations, acquiring community partners and collecting data. A second meeting was planned
but had to be deferred due to health problems at Traditions. Cathie is not interested in being part
of this group and asked if any board members would be willing to join the group. No one came
forward at the meeting
4.6 Municipality of Clarington Re: Celebrating Helping Hands Clarington (Angie)
Two volunteers were put forward by the board and Angie put forward 3 others. So five COAA
members (Irene Gourlay, Elaine Spicer, Terry Kelsey, Ron Goddard and Russ Mayote) have been
invited to the Garnet Rickard Centre on April 15th for the Celebrating Helping Hands of Clarington
event.
5.0 Correspondence
5.1 Municipality of Clarington Re Thank You for Mayor's Love of Art Gala
The COAA donated 2 tickets to Smile Theatre as prizes
5.2 Municipality of Clarington Re: Appointments to the Board of Directors
This letter states that until further notice, Mayor Adrian Foster and Councillor Ron Hooper will remain
on the Board of Directors at the COAA
Motion to accept the correspondence
Moved by Muriel Moynes Seconded by Elaine Spicer
Carried
6.0 Reports
6.1 Treasurer's Report (Alan)
Motion to receive the Treasurer's Report as presented
Moved by Alan Bayliss Seconded by Tim Funchion
Carried
6.2 Municipal Update ( Ron)
Ron had nothing to report that had not already been addressed. He wanted to thank the Board
for their support during the years that he spent as a Board member.
6.3 Fundraising Report (Elaine)
Elaine reported that the following events occurred since our last meeting: Pie of the Month, Euchre
Extravaganza and the Grid squares, and all were a great success. The upcoming events are: Smile
Theatre "Canada Eh" on Friday April 10th $5 a ticket, Scott Woods, Tuesday April 21 st at Hope
Fellowship Church, tickets are $25 and we are committed to selling 400, however to date we have
only sold 100, and the Courtice Rotary Auction on Saturday May 2nd, tickets $60 and we are also
looking for new items for the silent auction.
Motion to accept Elaine's report.
Moved by Steve Coles Seconded by Malcolm McCombe
Carried
7.0 Other Business
7.1 Annual General meeting Review (Angie)
All Board Members will receive a package via email before the meeting, explaining the process of
the meeting. The new Board will meet immediately after the AGM to elect the new officers of the
CORA, as they need to be in place before the GPA meeting on March 30th.
8.0 Adjournment
Motion to adjourn the meeting by Tim Funchion Carried
Next Meeting will be Friday March 27th 2015 at 12 pm
Clarington Older Adult Association Board of Director
Minutes of the Meeting of Friday, March 27th 2015
Voting Members Present:
Muriel Moynes, Cathie Ward, Alan Tibbles, Alan Bayliss, Irene Gourlay, Tim Funchion,
Elaine Spicer, Gary Bray, Barb Singleton
Non -Voting Members: Angie Darlison
1.0 Call to Order.
Executive Directors called the meeting to order and chaired the meeting
2.0 New Business.
2.1 Election of Officers.
It was agreed that when more than one name was suggested, that a paper
vote take place with Angie Darlison to be the enumerator.
Floor Opened for nominations for President
Barb Singleton proposed Cathie Ward which was seconded by Tim Funchion
Irene Gourlay proposed Muriel Moynes which was seconded by Gary Bray
Motion to close the nominations
Moved by Tim Funchion Seconded by Alan Tibbles
Carried
Both nominations received acceptance, so a paper ballot vote was
implemented.
Introduction of Muriel Moynes as President and Cathie Ward as Past President
Floor Opened for nominations for Vice President
Cathie Ward proposed Alan Tibbles which was seconded by Muriel Moynes
Nomination received acceptance
Motion to close the nominations
Moved by Tim Funchion Seconded by Cathie Ward
Carried
Introduction of Alan Tibbles as Vice President
Floor Opened for nominations for Treasurer
Terry Traill proposed Alan Bayliss which was seconded by Barb Singleton
Nomination received acceptance
Motion to close the nominations
Moved by Elaine Spicer Seconded by Irene Gourlay
Carried
Introduction of Alan Bayliss as Treasurer
Floor Opened for nominations for Secretary
Muriel Moynes proposed Norma Evans which was seconded by
Irene Gourlay
Nomination received acceptance
Motion to close the nominations
Moved by Cathie Ward Seconded by Elaine Spicer
Carried
Introduction of Norma Evans as Secretary
Floor Opened for nominations for Chair of Fundraising
Elaine Spicer proposed Barb Singleton which was seconded by
Cathie Ward
Nomination received acceptance
Motion to close the nominations
Moved by Cathie Ward Seconded by Tim Funchion
Carried
Introduction of Barb Singleton Chair of Fundraising
Motion to accept the Executive as follows:
Past President Cathie Ward
President Muriel Moynes
Vice President Alan Tibbles
Treasurer Alan Bayliss
Secretary Norma Evans
Moved by Elaine Spicer Seconded by Tim Funchion
Carried
Motion to update signing authority with the TD Bank to include only the following
representatives:
Cathie Ward, Muriel Moynes, Alan Tibbles, Alan Bayliss, Norma Evans and Angie
Darlison
Moved by Elaine Spicer
Carried
Motion to destroy all ballots
Moved by Cathie Ward
Carried
3.0 Adjournment by Elaine Spicer
Seconded by Barb Singleton
Seconded by Tim Funchion
Minutes of the Meeting of the
Clarington Older Adult -Board of Directors
Friday April 17t"2015 @ 9am
'oting members Present:
Norma Evans, Irene Gourlay, Muriel Moynes, Tim Funchion, Cathie Ward, Elaine Spicer, Alan Bayliss,
Alan Tibbles, Barb Singleton Gary Bray and Councillor Ron Hooper
Non Voting Members Present:
Erica Mittag, Angie Darlison
Regrets:
Terry Trail and Mayor Adrian Foster
1.0 Call to order
President Muriel Moynes called the meeting to order at 9am
2.0 Approval of the Agenda
Motion that the Agenda be approved as amended
Moved by Tim Funchion Seconded by Barb Singleton
Carried
3.0 Approval of Previous Meeting Minutes from:
Friday March 20th 2015
Friday March 27th 2015
Approved with amendment in March 20th minutes, section 4.2 should read:
"$525,000 was included in the Community Services Department Capital Budget for the total
project budget at the Courtice Community Complex to renovate the multipurpose room as a
dedicated space for COAA and to renovate the current leased space for Community Services
Department Programming. This was presented to Council on February 27th with ratification on
March 2nd 2015, and was approved"
Moved by Alan Tibbles Seconded by Gary Bray
Carried
Approval of Executive Meeting minutes, held April 1 st. 2015
Moved by Cathie Ward Seconded by Alan Tibbles
Carried
4.0 Business Arising from Previous Meeting
4.1 Older Adult Strategy Update (Alan Tibbles)
The Board is to work on a plan which will go to Joe Caruana. Alan Tibbles asked Ron
Hooper to clarify what was exactly proposed as regards to the Survey. Ron Hooper
confirmed that he would get back to us on this information. Erica Mittag also confirmed
that she would pass along the Municipal Press Release. There was also a lot of confusion
on the wording of the motion that was voted on regarding the Older Adult Strategy
during the Municipal Council meeting so Angie Darlison confirmed that she would forward
the approved motion to all members of the board as soon as it was received from the
Municipal Clerks Department.
4.2 Staff meeting
Alan Tibbles and Muriel Moynes had a meeting with staff on Tuesday to reassure them of
the Board's continued support. Muriel Moynes suggested that we should meet with the
staff on an ongoing basis.
5.0 Correspondence
5.1 Minister Responsible for Senior Affairs RE: Senior Achievement Award
The Municipality of Clarington is inviting our community to put forth names of individuals
who they feel are worthy of being nominated for the 2015 award. Nominations are
forwarded by municipal councils to the Ministry of Citizenship, Immigration and
International Trade. In order to be considered by Council, they would- like to request that
nominations be submitted to the Clerk's Office by 4.15 April 24th. Only those who meet
the criteria will be considered for nomination.
We have in other years nominated 7 people, but none have been accepted.
5.2 Municipality of Clarington RE: Helping Hands Event
We received our invitation to this event late, however Alan Tibbles attended on our
behalf. Five of our members received awards, Irene Gourlay, Terry Kelsey, Elaine Spicer,
Ron Goddard, Greg Hall and Russ Mayote.
5.3 Letters of Support RE: Older Adult Strategy
From: Nancy Kelman, Hans & Barbara Collmorgan, Kay Moore, Diane and Gerald
Harness, Donna Osborne, Millie Wagner, Alannah Coles, Steve Coles, Lynda Abrams, Barb
Lees, Tim Funchion and Geraldine McArthur.
They all sent the same message that they want to keep the COAA as it is.
5.4 Letters of concern RE: Older Adult Strategy
From: Jim Boate
This was not a very supportive letter.
5.5 Municipality of Clarington
Motion to go into a in camera session
Moved by Cathie Ward Seconded by Alan Tibbles
Carried
Motion to come out of camera
Moved by Tim Funchion Seconded by Ron Hooper
Carried
Motion to accept all correspondence as received.
Moved by Elaine Spicer Seconded by Irene Gourlay
Carried
6.0 Reports
6.1 Fundraising (Barb Singleton)
Barb reported total revenue to date is $13,823, total expense is $1,935, and therefore the
net income is $11,887. Our Budget is $38,500, so we have to raise $26,61.2, to meet our
target for 2015.
Upcoming events are: Scott Woods Concert Tuesday April 21st tickets $25,.COAA and
RotaryAuction on May 2nd, tickets $60, Euchre Extravaganza coming up on May 23d, and
Ribs and Brews, the first weekend in June.
6.2 Treasurers Report(Alan Bayliss)
Alan reported that we still have $55,000 grant money coming from the Municipality. He
informed us that the satellite locations are always behind in revenue, as we have to wait
for the CDS to reimburse us, however we are always up to date on expenses. There was a
suggestion that we have a balance sheet presentation every 3 months, and that was
agreed on. There was a brief discussion on charges for non-members to the satellite drop
in programs.
6.3 Municipal Report (Erica Mittag and Ron Hooper)
Erica Mittag reminded us that bio's for the Senior Achievement Award, have to be in by
April 24th, nominee must be 65+. Josie Roberts was suggested.
Ron Hooper commented on the discussions that the COAA had on Monday night with the
Councillors, and thanked us. Ron Hooper asked about New Horizon Grants, and Angie
Darlison explained that although we have applied many times we have never received
anything. Ron Hooper also mentioned that he paid a visit to one of the Oshawa Senior
Centres, and picked up one of their programs. Angie Darlison said that she has many
copies and would loan them out if anyone wants to see them, however would want them
back, as she keeps them on file, for ideas etc. Alan Bayliss thanked Ron Hooper for his
support. There was a question to Ron Hooper about all the security that was present on
Monday night at the council meeting. He reassured us that it was not that they thought
the COAA would cause problems, but as they foresaw that there was going to be a lot of
people there, they were concerned for everyone's safety.
Motion to accept the reports
Moved by Tim Funchion Seconded by Cathie Ward
Carried
7.0 Other Business
7.1 Garage (Angie Darlison)
The Garage roof collapsed, and snow fencing and cones have been erected to keep the
garage blocked off. Angie Darlison has approached the Municipality, about this, but has
not heard back. She asked that if we are out and about on the weekends could we drive
past the centre to check on the garage. We have been told by the Municipality that it
will cost too much to repair the garage, but she is hoping that the tennis people will get
involved and that something will get done
7.2 Business Plan (Muriel Moynes)
We were asked on Monday night to prepare a business plan, and Alan Tibbles is
spearheading this. He passed copies of a COAA"Vision" Business Plan. Alan said that he
needed help doing this. Each Board member volunteered to take a section and work on
it, and if they need more help they can make adhoc committees to help them. Angie
also said that she and her staff will be made available for consultation to all of the groups
working on the plan. She also said that Jim Abernathy has offered us a page in the June
edition of the Clarington Promoter, which goes to every house in Clarington (33,000).
7.3 Alan Bayliss
Alan was very encouraged by the energy that sees in the Board now.
He felt that for us to develop our business plan, we should do our best to work with the
town, as we have been isolated from them for a long time and we must improve that
relationship. He had a few ideas how to do this, for example we could invite the
councillors to our meetings, and Tuesday lunch etc. He also suggested that the Board
meet more than once a month, and it was agreed that we will meet every two weeks,
while we are in the process of forming the Business Plan. He suggested that we should
include Municipal staff in some of our Business Plan discussions.
7.4 Round Table (Muriel Moynes)
Muriel urged the Board members to speak up in our meetings, and reinforced the fact
that we are a team, and although there are many challenges in front of us, she feels that
if we work as a team, we will rise to the challenge.
8.0 Adjournment
Motion to adjourn the meeting
Moved by Allan Tibbles
Carried
Next Meeting will be Wednesday May 20thfh 2015 at 2pm
Minutes of the Meeting of the
Clarington Older Adult Board of Directors
Wednesday May 20r'' 2015 @ 2pm
Voting members Present:
Norma Evans, Irene Gourlay, Muriel Moynes, Tim Funchion, Cathie Ward, Elaine Spicer, Alan
Bayliss, Alan Tibbles, Barb Singleton Gary Bray and Terry Traill
Non Voting Members Present: Erica Mittag, Angie Darlison
Regrets: Mayor Adrian Foster and Councillor Ron Hooper
1.0 Call to order
President Muriel Moynes called the meeting to order at 2pm.
2.0 Approval of the Agenda
Motion to approve the agenda, with item 4.1moved to the end of the meeting.
Moved by Barb Singleton Seconded by Norma Evans
Carried
3.0 Approval of Previous Meeting Minutes from Friday April 17th 2015.
Motion to approve. the minutes as presented.
Moved by Elaine Spicer Seconded by Terry Traill
Carried
4.0 Business Arising from Previous Meeting
4.1 Business Plan(Alan Tibbles)
This was moved to item #7.4 on the agenda
4.2 Operations Department Meeting Saturday May 30`' (Muriel Moynes)
Alan Tibbles volunteered to attend this meeting.
5.0 Correspondence
5.1 Municipality of Clarington RE: Resolution Regarding CSD 0033 15
A copy of this was sent in an email to all board members.
5.2 Mayor Adrian Foster, Municipality of Clarington RE: Confidential Letter.
Motion to receive correspondence for information.
Moved by Alan Tibbles Seconded by Elaine Spicer
Carried
6.0 Reports
6.1 Treasurer's report (Alan Bayliss)
Lots of discussion on the financial accounting for the drop in programs at the satellite
locations. Alan and Stella are working together to better accurately record these
amounts.
Motion to approve the Treasurer's Report
Moved by Alan Bayliss Seconded by Elaine Spicer
Carried
6.2 Fundraising Report (Barb Singleton)
Barb reported that there were 4 very successful events this month, the Scott Wood
Concert, the COAA and Rotary Auction & Dinner, Smile Theatre and the Lottery
Squares, raising just over $10,OOO.There is to be a Welcome Meeting on May 27th @
2pm for all the Ribs and Brews volunteers.
6.3 Municipal Update (Erica Mittag)
Erica reported that on June 5`' the Municipality will be hosting the Pan Am Torch
Relay at the Garnett Rickard Centre at a time to be determined later.
Motion to accept the reports
Moved by Barb Singleton Seconded by Irene Gourlay
Carried
7.0 Other Business
7.1 Courtice Facility Expansion (Angie Darlison)
The draft drawings of the expansion plans were presented to us on Friday May 15`''.
The consensus is that they are excellent. Some Courtice COAA members have seen
them and have given very positive feedback. There is a copy of the drawings in Angie's
office and all Board members are encouraged to look at them and give their feedback
to Angie prior to Friday May 22nd 2015.
7.2 Healthy Communities Funding (Angie Darlison)
Angie sent an email out to the Board Members earlier in the week regarding this grant.
She reminded us that the deadline for the letter of interest is May 29th.
7.3 Upcoming Board Meeting Dates (Angie Darlison)
It was decided that as we don't usual meet in the summer months, we will not plan on
any regular Board meetings until the fall. However it will be up to the discretion of the
President to call a meeting if needed.
7.4 Business Plan (Alan Tibbles)
Erica Mittag excused herself and left the meeting
Alan presented the Business Plan which will be sent to the Municipality on June Yd
We all commented on the good job he did of putting all our sections together, and felt
that the document was extremely well done.
7.5 Training for Staff (Muriel Moynes)
The Board feels that we should invest in training for our staff. There is a course that is
suitable for Angie to take, and it has been offered to her. She is to let us know when
she will be able to take it.
8.0 Adjournment
Motion to adjourn the meeting
Moved by Elaine Spicer. Carried
Im
NEWCASTLE VILLAGE COMMUNITY HALL BOARD
Meeting of the Newcastle Village Community Hall Board
held on April 21, 2015 at 7 pm in the Council Chambers.
Attendees: C. Abraham (chair)
S. DeJong
B. Carmichael
S. Rogers
D. Eastman
W. Woo (Regional Councilor)
G. Bell —secretary
Regrets From: W. Partner (Local Councilor)
Delegations Present: Lisa Matier, Newcastle Public School Fundraising Committee .
Sean Keane, Brian Green, Greg Lewis on behalf of Masonic Lodge
MINUTES
1.1 Motion by B.Carmichael, seconded by D. Eastman
That the minutes of March 17 2015 are accepted as presented. "Carried"
BUSINESS ARISING
2.1 Hot Water Heaters -cost to change from electric to gas is $3000.00, includes venting, piping and
gas lines. Rental fee will be $40.00/tank monthly. Consider purchasing tanks: Reduce from 3 60
gallon tanks to 2 — 75 gallon tanks. Gas heats back up in about 15 minutes as opposed to
electric which waits for tank to empty so it's about an hour. We presently have 4 electric hot
water tanks 3 of which service the kitchen. Staff have spoken to at Water Company said this
would definitely solve our problem of running out of hot water during events. Follow up with
Director of Operations. Member of audience Greg Lewis, who indicated that he was there on
behalf of the Masons, interjected that he had just changed to purchasing his own hot water
heaters. Chair indicated that it is not appropriate for member of audience to enter into
discussion with the Board on items before the Board, and Mr. Lewis disagreed.
2.2 PA system for gazebo area
Motion by B. Carmichael, seconded by S. DeJong
That a portable PA system be purchased for garden events not to exceed $350.00. D. Eastman
will look around and report back. "CARRIED"
DELEGATIONS
3.1 NVMHA — Peter Hazelton — scheduled to discuss rental on April 25 2015 for NVMHA and NPS
Council. P. Hazelton sent an email at 6:48 pm to notify board that due to NPS Council cancelling
their dance he would no longer be addressing the board.
3.2 Masons — Greg Lewis, Sean Keane, and Brian Green were in attendance
Sean Keene addressed the board regarding the possibility of adding a lift to the second floor. He
noted that in accordance with AODA compliance that this would have to be done by
Municipality by 2025. They have done some homework on a lift that they feel could feasibly be
installed in the ticket booth up to the second floor. Their group would possibly assist in the cost
which he feels is in the neighbourhood of $30,000.00.
Chair C. Abraham added that NVCH is a historically designated building which would raise
concerns with changing the building. The group was not aware that this designation extended
to areas on the interior of the building as well as the exterior. It was requested by the board
that the Masons submit in writing the details of their request i.e. specs on the lift and where
they are suggesting it would be best installed. In turn the NVCH would discuss further with the
Municipality of Clarington. At this point in time there is no plan by the Municipality nor NVCH
board to make the second floor accessible.
B. Carmichael suggested the use of technology on a lower level to include those members that
are having difficulty with the stairs at this time. Also suggested using space on the main level for
their meetings rather than upstairs. The group felt that neither of these suggestions was viable
for their purposes.
FINANCIAL REPORT
4.1 Motion by W. Woo, seconded by S. Rogers
That the financial report be accepted as presented. "Carried"
BILLS
5.1 Motion by D. Eastman, seconded by S. DeJong
That invoices for supervision be a paid as presented — B Carmichael $150.00, S. Fogg $225.00
"Carried"
CORRESPONDENCE
6.1 Appointments to the board by Municipality — Regional Councilor Willie Woo and Local Councilor
Wendy Partner
6.2 Budget request has been received — thank you letter will be sent to finance and council.
6.3 B & D Tractor sent email — walkway snowplowing was done at no charge for 2014/2015 season.
Thank you note will be sent. B & D has not committed to snow clearing for 2015/2016 season at
this time.
6.4 Official Plan update from Municipality (see -attached)
6.5 Director of Operati6ns sent email confirming occupancy requirements for 330 in auditorium.
6.6 Rental April 252015 for NPS — received email (attached) from Lisa Matier of NPS Council asking
for a refund of rental fee as they were unable to sell enough tickets to hold their fundraiser. Lisa
Matier attended the meeting and spoke to her issue stating fundraising at the public school is so
difficult and this would be a major hit to their funds if they have to pay. Funds were being
raised for technology i.e. smart boards and scientist in the class. Secretary was asked to state
NVCH policy on cancellation. As stated in the contract there is no refund due to cancellation.
Cancellation of an event 5 days prior to the date leaves no opportunity to rebook.
Motion by W.Woo, seconded by D. Eastman
That full refund is given to NPS Council.
Motion did not carry.
Greg Lewis (a member of the audience) interjected that he felt that NPS Council should receive
preferential treatment as they are community group and not refunding would not be taken well
in the community. Stressed the board should do the right thing. It was reiterated policy must
be the same for all clients; the board does not pick and choose who will receive refunds.
Motion by D. Eastman, seconded by B.Carmichael
Take discussion in camera under New Business. "Carried"
FUNDRAISING
7.1 B. Carmichael reported Hotel California concert was a success making a profit of $7100.00.
Bringing balance in fundraising account to just under $25,000.00. Committee has booked Hotel
California for April 9 2016.
Fall Festival update — afternoon will do an Oktoberfest feel serving sausages. Will offer
entertainment from 4 —10 pm (Trish Rob/Wretched Matilda's). Tickets will be sold at the door
only.
There is possibility of a group wanting to use the kitchen to put on breakfast.
Motion by S. Rogers, seconded by B. Carmichael
That fee for use of kitchen from 7 am —11 am will be set at $100.00 "Carried"
Board discussed loss of income to operating account when hall is used for fundraising — Concert,
Jewelry Extravaganza for example.
Motion by S. DeJong, seconded by W. Woo
That future dates booked by the NVCH fundraising committee will be charged the current rate
of rental. "Carried"
HEALTH & SAFETY
8.1 Report received for information - copy will be forwarded to Operations Dept.
IN CAMERA— Personnel
NEW BUSINESS
9.1 Village Concerts; a date has been set with CIBC on May 1 at 12:30 to change signing authority.
B. Carmichael will become board liason and signing authority for Village Concert Committee.
9.2 Closings — Discussed providing members with list of their responsibilities when doing an
open/close.
Additional part time staff Glenn Kimbal was assigned hours.
9.3 Custodial vacation — S. Fogg would like to take a week of vacation during the summer.
Suggested week will be July 13 -26 as it is the least busy throughout the summer months.
9.4 Created policy for the auditorium. Winter boots and strollers will not be allowed into the
auditorium during salt/sand season by the Ontario Early Years during their regular use of the
auditorium.
9.5 January 1, 2, 3 2016 Wedding — discussed fees for upcoming wedding. They would like to set up
on Jan 1, reception on Jan 2 and come back in on Jan 3 to clean up. Fees will be $350.00 from 1
pm on Jan 1- $950.00 on Jan 2, $250.00 on Jan for up to 4 hours to begin no later than 12 pm.
9.6 Custodial Job Description discussions — S. Fogg has begun tracking his duties. To be discussed at
next meeting in detail when all information is available.
IN CAMERA
Discussed assisting custodian with late night clean up when there is more than one event per weekend.
Glenn Kimbal is available to work for up to $200.00/month. Anything over this amount will negatively
affect his disability pension. Secretary has had discussion with Glenn's trustee Roger Peel, who in turn
has discussed with his contact with government. Secretary has talked with Glenn he is very interested in
doing this work. His duties would be to stack tables/chairs and assist S. Fogg with any other clean up if
time permits. Maximum of 2 hours to be scheduled at any one time would be preferred.
It was felt that S. Fogg would benefit from some direction in covering all his duties. S. DeJong will be
Board liason for custodial.
Further discussion on NPS Council's request for a refund. If refund is given it will open the doors to
future requests.
Motion by S. Rogers, seconded by S. DeJong
That as per board policy and contract — request for refund by NPS Council on cancellation of April 25
2015 booking is denied.
Motion by B. Carmichael, seconded by D.Eastman
"Carried"
That the board donate to NPS Council $500.00 for school technology. Funds to come from NVCH
fundraising account.
Report #1
Report to Council Meeting of June 15, 2015
Subject: General Purpose and Administration Committee Meeting of Monday, June 8,
2015
Recommendations:
1. Receive for Information
(a) OPD -006-15 Emerald Ash Borer
(b) OPD -007-15 Portable Washroom Trailer
2. Port Granby Nature Reserve Proposal
That Report PSD -032-15 be received;
That the Port Granby Nature Reserve Proposal (Attachment 1 to PSD -032-15 —
under separate cover) be submitted to Natural Resources Canada, as the rationale
and proposed framework for the implementation of the Ecology First Full End Use
Concept Plan, including the ownership and management of the subject lands;
That the Mayor meet with representatives of the federal government to pursue the
eventual dispositioning and transfer to the local municipalities of the surplus federal
lands;
That the members of the Port Granby Nature Reserve Working Group be thanked
for their work and involvement in preparing the proposal; and
That all interested parties listed in Report PSD -032-15 and any delegations be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379
Report #1
- 2 - June 15, 2015
3. Application by 1613881 Ontario Limited to develop a 155 Residential Plan of
Subdivision
That Report PSD -033-15 be received;
That the application for Draft Plan of Subdivision S -C 2012-0003, submitted by
Bousfields Inc. on behalf of 1613881 Ontario Inc. be supported subject to
conditions as contained in Attachment 1 to PSD -033-15;
That the Zoning By-law Amendment application submitted by Bousfields Inc. on
behalf of 1613881 Ontario Inc. be approved as contained in Attachment 2 to Report
PSD -033-15;
That once all conditions contained in the Official Plan and Zoning By-law with
respect to the removal of the (H) Holding Symbol are satisfied, the By-law
authorizing the removal of the (H) Holding Symbol be forwarded to Council for
approval;
That the Region of Durham Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD -033-15 and Council's decision; and
That all, interested parties listed in Report PSD -033-15 and any delegations be
advised of Council's decision.
4. Council Support for Roof Top Solar Project Applications the FIT Program
That Report PSD -034-15 be received;
That Council approve the Resolution contained in Attachment 2 to Report
PSD -034-15 to support roof top solar projects in Clarington, subject to the
application meeting the review criteria set by the Council'and payment of the
application fee as follows:
Whereas pursuant to the regulations governing the FIT Program,
applications under the Green Energy Act, 2009 which receive formal support
of Local Municipalities will be awarded Priority Points, which may result in
the Applicant being offered a FIT Contract prior to others applying for FIT
Contracts;
And whereas the Council of the Municipality of Clarington supports roof -
mounted solar projects that meet the criteria identified and approved by
Council as part of Report PSD -034-2015 approved on June 15th, 2015
Report #1
- 3 - June 15, 2015
NOW THEREFORE BE IT RESOLVED THAT the Council of the
Municipality of Clarington supports roof mounted solar applications that meet
the review criteria and delegate's authority to the Director of Planning
Services to provide Council's endorsement for roof mounted solar projects to
applicants based on the criteria; and
That this resolution's sole purpose is to enable applicant's to receive Priority
Points under the FIT Program and may not be used for the purpose of any
other form of municipal approval in relation to the application or project or
any other purpose.
5. GO Transit Re-route Options, Newcastle Village
That Report EGD -012-15 be received;
That the demolition of the former fire hall in the Village of Newcastle be delayed to
allow GO Transit to continue to use this property as a temporary turnaround on an
interim basis until opportunities for strategic partnerships have been explored;
That Staff be directed to enter into discussions with GO Transit and Durham
Region Transit to see if opportunities exist which may allow us to maintain or even
enhance transit service to the Village of Newcastle in the least disruptive manner
possible;
That Staff be directed to report back to Council in the Fall of 2015 on the progress
of their discussions;
That scheduling of the demolition of the former fire hall in Newcastle be revisited at
that time, and
That all interested parties listed in Report EGD -012-15 and any delegations be
advised of Council's decision.
6. Schedule of Rates and Fees — 2015/16 — 2016/17
That Report CSD -007-15 be received; and
That Council approve the proposed rates and fees as outlined in Attachment 1 of
Report CSD -007-15 for the period September 1, 2015 to August 31, 2017.
Report #1 - 4 - June 15, 2015
7.
Fireworks By-law
That CLD -011-15 be received;
That the by-law attached to Report CLD -011-15 be approved; and
That all interested parties listed in Report CLD -011-15 and any delegations be
advised of Council's decision.
Updated Council/Committee Meeting Schedule
That Report CLD -013-15 be received;
That the Council/Committee meeting schedule for the remainder of the Term of
Council 2014 to 2018, as previously adopted by Council (Attachment 1 to Report
CLD -013-14) be rescinded; and
That the Council/Committee meeting schedule for the remainder of the Term of
Council 2014 to 2018, attached as Attachment 2 to Report CLD -013-14, be
approved.
9. Fourth Street Reconstruction
That Report COD -013-15 be received;
That Nick Carchidi Excavating Ltd. with a total bid amount of $699,091.80 (net
H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL2015-12 be awarded the contract for Fourth Street
Reconstruction as required by the Municipality of Clarington, Engineering Services
Department;
That the funds required in the amount of $739,703.46 (net HST Rebate) including
construction cost of $699,091.80 and $40,611.66 contingency be drawn from the
following accounts:
Fourth Street Reconstruction (2015) 110-32-330-83351-7401 $90,000.00
Fourth Street Reconstruction (2014) 110-32-330-83236-7401 $338,900.00
Funded by Region of Durham $286,303.46
That the Funding shortfall be funded from the following account:
Duke Street Reconstruction 110-32-330-83359-7401 $24,500.00
That all interested parties listed in Report COD -013-15 and any delegations be
advised of Council's decision.
Report #1 - 5 - June 15, 2015
10. Request for Data from the Ministry of Environment and Climate Change
That the Ministry of Environment and Climate Change be requested to forward the
Municipality of Clarington a copy of all data obtained as conditions of the Permit to
Take Water, including quantities of water taken, date of the Ministry of Environment
and Climate Change site visits, and copies of the daily logs completed by Hydro
One.
11. Affordable Housing Task Force
Whereas access to adequate housing is a fundamental right of all Canadians, as
guaranteed by the UN Universal Declaration of Human Rights;
Whereas thousands of households remain on the waiting list for social housing in
Durham;
Whereas seniors in Clarington and across Durham who are looking for affordable
rent will be waiting at least three to four years and fewer than 19 units in 1,000 are
available for rent each month; and
Whereas access to good quality affordable housing has community -wide benefits
related to economic competitiveness, health, education, social inclusion and
strengthened communities;
NOW THEREFORE IT BE RESOLVED that Durham Region and its eight area
Municipalities set up a Task Force to consider the following to supplement the
recommendations of "Home in Durham, the Durham Housing Plan 2014-2024":
1. Development Charge by-law amendments to include an exemption for
affordable housing based on specific criteria and a housing service
agreement with the Region or with the area Municipality as follows:
To be eligible or an exemption or reduction of DCs, an affordable rental
housing project must target low income households and provide affordable
rent levels. The initial and ongoing annual affordable project rents along with
the occupant maximum income by unit type are to be set and/or approved by
Durham Social Services, Housing Services Division.
To be considered "affordable", the initial rent setting must be consistent with
any one of the following:
A. The definition of "affordable rental" as provided in the Provincial Policy
Statement OR
B. 65% of the Average Market Rent as determined by CMHC in its latest
survey of the local market OR
Report #1
- 6 - June 15, 2015
C. Rent levels set in accordance with a Housing Services recognized
affordable housing program (i.e. Canada/Ontario Affordable Housing
Program)
In addition, the property owner must have entered into a Housing Agreement
with the Region of Durham, or with the local Municipality, which is registered
on title and serves to ensure that the affordability terms established by the
Region remain in effect. The principal intent of the Housing agreement is to
indicate that in exchange for the DC exemption, the Region or area
Municipality will specify rental rates and occupant income by unit type in
perpetuity. It also establishes penalties & remedies should the terms of the
Agreement be breached. The Housing Agreement must be executed by the
applicant at the time of the property rezoning (where applicable) or prior to
the project commencing construction (i.e. before building permit is issued).
2. The relaxation of architectural controls in order to encourage development of
affordable housing based on the specific criteria set forth in Section 1 (A -C)
above.
3. A study of affordable housing best practice models across North America,
not limiting itself to the GTA and to Ontario; and
That the Resolution be circulated to the area Municipalities and our Member of
Provincial Parliament for endorsement and be forwarded to the Durham Region
Health and Social Services Committee.
12. Request for Public Input for Trail at Tooley's Mill Park
That the public be invited to provide input on the type of construction of the trail
proposed commencing at Tooley's Mill Park, including, if deemed appropriate by
staff, a Public Information Centre.
Summary of By-laws
June 15, 2015
By-laws
2015-046 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (Item 3 of Report #1)
2015-047 Being a By-law regulating the discharge and sale of fireworks (Item 7 of Report
#1)
2015-048 Being a By-law to exempt a certain portion of Registered Plan 40M-2506 from
Part Lot Control (Jeffery Homes)
2015-049 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the former Town of Newcastle to remove the holding symbol
[2001544 Ontario Limited] (Approved by Council on June 16, 2014)
Clerk's Department
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
To: Mayor Foster and Members of Council
From: Anne Greentree, Municipal Clerk
Date: June 12, 2015
Subject: Council Meeting Agenda — June 15, 2015 — Update
File: C05.Council
Please be advised there are no changes to the Council Agenda as published and
distributed on Thursday, June 11, 2015.
Attached for Members of Council is the Final Consolidated Agenda.
ine Greentree, B.A., CMO
unicipal Clerk
CAG/cf
c: F. Wu, Chief Administrative Officer
Department Heads
Council Agenda
Date: Monday, June 15, 2015
Time; 7:00 PM
Place: Council Chambers
Final
The Municipality of Clarington makes an audio record of Council meetings. If you make a
delegation/presentation to a Council meeting, the Municipality will be audio recording you and will
make the recording public by publishing the recording on the Municipality's website. In addition,
please be advised that some of the Council meetings may also be video recorded.
Meeting Called to Order
Moment of Reflection
Disclosure of Pecuniary Interest
Announcements
Adoption of Minutes of Previous Meeting(s)
Minutes of a regular meeting of Council June 1, 2015
Presentations
a. 2015 Awards of Academic Excellence
b. Glenda Gies, Co -Chair, Tanya Pardy, Co -Chair, Manager, People &
Management/Health & Safety, Ruben Plaza, Environmental Manager and
Ernie Hamilton, Quarry Supervisor - St. Marys Community Relations Committee Annual
Report
Delegations
There are no Delegations scheduled for this meeting.
Communications
Receive for Information
1- 1 Minutes of the Agricultural Advisory Committee of Clarington dated May 14, 2015
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
4U I tMVLKANC;L 8 1 REST, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623-3379 F (905)623-3330
Council Agenda - 2 - June 15, 2015
1 - 2 Minutes of the Central Lake Ontario Conservation Authority dated May 26, 2015
1-3 Minutes of the Clarington Accessibility Advisory Committee dated May 13, 2015 and
June 3, 2015
1-4 Minutes of the Orono Arena Community Centre Board dated April 21, 2015
1 - 5 Minutes of the Newcastle Memorial Arena Management Board dated May 12, 2015
1 - 6 Minutes of the Tyrone Community Centre Annual Meeting dated February 18, 2015
1 - 7 Minutes of the Clarington Older Adult Centre Board of Directors dated January 17, 2015,
February 13, 2015, March 20, 2015, March 27, 2015, April 17, 2015, and May 20, 2015
1 - 8 Minutes of the Newcastle Village Community Hail Board dated April 21, 2015
1-9 Dorit Greenspan, Earth Day Canada - Information regarding the 2015 Hometown Heroes
Award Program
1-10 Lorraine Billings, Legislative Services Associate, Town of Ajax - Transportation Demand
Management (TDM) Plan
1- 11 D. Bowen, AMCT, Regional Cleric/Director of Legislative Services, Regional Municipality
of Durham -- Region of Durham's Response to the Co-ordinated Review of the Growth
Plan for the Greater Golden Horseshoe, Greenbelt Pian, Oak Ridges Moraine
Conservation Plan and Niagara Escarpment Plan (Environmental Bill of Rights Registry
Number 012-3256)
1 - 12 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional Municipality
of Durham — Region of Durham's Response to Bill 73 — Smart Growth for our
Communities Act, 2015 — Proposed Amendments to the Development Charges Act and
Planning Act
1 - 13 The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing --- Review of
the Municipal Act, City of Toronto Act, Municipal Conflict of Interest Act, and the Municipal
Elections Act
Receive for Direction
D - 1 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham - Municipal Government Construction Employer
Certification and Proposed Amendments to the Labour Relations Act, 9995
D - 2 Katrina Miller, on behalf of Keep Hydro Public — Requesting support to stop the sell-off
of the majority of Hydro One
Council Agenda - 3 - June 15, 2015
D -3 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham - Planning and Funding for Transit and Transportation
Infrastructure Projects
Committee Report(s)
General Purpose and Administration Committee Report of June 8, 2015
Staff Report(s)
Unfinished Business
By-laws
Procedural Notice(s) of Motion
Other Business
Confirming By -Law
Adjournment
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