HomeMy WebLinkAbout06/01/2015Council Agenda
Date: Monday, June 1, 2015
Time: 7:00 PM
Place: Council Chambers
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Meeting Called to Order
Invocation
Disclosure of Pecuniary Interest
Announcements
Adoption of Minutes of Previous Meeting(s)
Minutes of a regular meeting of Council May 11, 2015
Presentations
a. Margery Freethy — 2015 Senior of the Year Award
Delegations
There are no Delegations listed as of the time of publication.
Communications
Receive for Information
1- 1 Minutes of the Newcastle Memorial Arena Management Board dated April 14, 2015
1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated
May 12, 2015.
1 - 3 Minutes of the Clarington Heritage Committee dated May 19, 2015
1 - 4 Minutes of the Clarington Museums and Archives Board dated May 13, 2015 and
Informal Board Meeting Notes /Discussion dated April 9, 2015
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330
Council Agenda - 2 - June1, 2015
1 - 5 Brian Brasier, Executive Director, Friends of Second Marsh — Appointment to the Board
of Directors
1 - 6 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional Municipality
of Durham - Quarterly Report on Planning Activities (First Quarter: January 1, 2015 to
March 31, 2015)
1 - 7 Dietmar Reiner, SVP Nuclear Projects, Ontario Power Generation (OPG) - Status of the
Refurbishment of the Darlington Nuclear Generating Station Project
1 - 8 Kathy Stranks, Manager, Corporate Secretariat, CEO's Office, Toronto and Region
Conservation Authority (TRCA) - Canada - Ontario Agreement on Great Lakes Water
Quality and Ecosystem Health
1 - 9 Mayor Geoffrey Dawe, Town of Aurora - Community Mailboxes
1 - 10 Jennifer Lane, Administrative Assistant, Development Services Department, Planning
Services, City of Oshawa - Comments on the Discussion Document for the 2015
Coordinated Review of the Growth Plan for Greater Golden Horseshoe, the Greenbelt
Plan, the Oak Ridges Moraine Conservation Plan and the Niagara Escarpment Plan
I - 11 Jennifer Lane, Administrative Assistant, Development Services Department, Planning
Services, City of Oshawa - Comments on Bill 73 — Smart Growth for Our Communities
Act, 2015 Proposed Amendments to the Planning Act
1 - 12 Debbie Shields, City Clerk, City of Pickering - Bill 73 — Proposed Smart Growth for Our
Communities Act, Proposed Changes to the Planning Act and the Development
Charges Act
Receive for Direction
D - 1 Sheila Nicholas, Chair, Teachers of English as a Second Language Association of
Ontario — Request for Proclamation of "English as a Second Language Week"
D - 2 Robert Finch, Dominion Chairman, The Monarchist League of Canada — The Queen's
Reign
D - 3 Sylvie A. Landry, President, L'Assemblee des communautes francophones de ('Ontario,
Durham- Peterborough (ACFO -DP) — Request for Proclamation of "Franco - Ontarian
Day"
D - 4 Ksenija Knezic, Information & Services Assistant, Spina Bifida & Hydrocephalus
Association of Ontario- Request for Proclamation of "Spina Bifida and Hydrocephalus
Awareness Month"
D - 5 The Honourable Erin O'Toole, Member of Parliament, Durham - Prime Minister's
Volunteer Awards
Council Agenda - 3 - June1, 2015
Committee Report(s)
General Purpose and Administration Committee Report of May 25, 2015
Staff Report(s)
Unfinished Business
Report CLD- 006 -15 - Procedural By -law and Related Policies — Improvement and
Efficiency Amendments (Tabled at the April 27, 2015 Council Meeting)
By -laws
Procedural Notice(s) of Motion
Other Business
Confirming By -Law
Adjournment
Council Meeting Minutes
May 11, 2015
If this information is required in an alternate accessible format, please contact the
Municipal Clerk's Department at 905 - 623 -3379.
Minutes of a regular meeting of Council held on May 11, 2015, at 7:00 PM, in the
Council Chambers.
Councillor Cooke led the meeting in a moment of reflection.
Roll Call
Present Were: Mayor A. Foster
Councillor S. Cooke
Councillor R. Hooper
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Facilities Manager, G. Acorn
Municipal Solicitor, A. Allison
Director of Engineering Services, A. Cannella
Corporate Initiatives Officer, C. Clifford
Director of Planning Services, D. Crome.
Director of Operations, F. Horvath
Director of Corporate Services and Human Resources, M.
Corporate Communications Officer, B. Radomski
Community Development Programmer, J. Stycuk, attendec
7:30 PM
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Municipal Clerk, A. Greentree
Administrative Assistant to the Municipal Clerk, C. Fleming
Disclosures of Pecuniary Interest
Marano
Councillor Hooper indicated that he would be declaring a pecuniary interest with
respect to Item 4 of Report #1.
Announcements
Councillor Traill announced the following two events:
until
Pirelli World Class Challenge, Canadian Tire Motorsport Park, Victoria Day
Speedfest Weekend, May 15, 16, 17, 2015
Bethesda House "Annual Spring Fling Dinner and Auction ", May 14, 2015,
Beech Centre
Council Meeting Minutes - 2 - May 11, 2015
Councillor Woo announced the following four items:
• 10th Anniversary of the 177 Air Cadet Squadron Review, May 19, 2015, Orono
Arena
• Public Information Centre for the GO Transit re -route options for the Village of
Newcastle, May 19, 2015, 5:00 PM to 8:00 PM, Newcastle Public Library
• Visual Arts Centre Annual General Meeting, May 13, 2015, 6:30 PM
• National Public Works Week Open House, May 23, 2015, 1 0:00 AM to
3:00 PM, Oshawa/Whitby Depot, 1825 Conlin Road and Corbett Creek Water
Pollution Plant
Councillor Cooke announced that the Garden and Teddy Bear Picnic will be held at
the Bowmanville Museum on May 16, 2015, from 10:00 AM to 4:00 PM.
Councillor Hooper announced the following five items:
• Clarington Older Adult Association Variety Night Fundraiser, May 20, 2015
• Big Brothers Big Sisters "Spring Food and Wine Festival ", June 6, 2015,
12:00 noon to 5:00 PM, Newcastle Community Hall
• Lions Club of Bowmanville, 19th Annual Rubber Duck Derby, June 13, 2015,
9:30 AM, Bowmanville Creek Valley
• Summerfest, featuring Historic Downtown Bowmanville's Sidewalk Sale,
June 11 to 13, 2015
• Councillor Hooper extended appreciation to the Rehoboth Christian Reformed
Church, Firehouse Youth Group, Volunteers, Durham Regional Police Service
and Clarington Emergency and Fire Services for the success of clean -up day
last weekend.
Councillor Neal announced a 600 -name petition requesting the Province to fund the
GO Train to Courtice and Bowmanville by 2018 was presented to the Legislature by
Granville Anderson, MPP, Durham on.May 7, 2015. He advised that signatures are
still being collected and that the petition will be available for signing at the Rotary
Ribfest.
Councillor Partner announced the following ten items:
• Ontario Trillium Foundation General Information Session on New Investment
Strategies, May 27, 2015, 6:00 PM to 9 :00 PM, Council Chambers
• Official launch of the Mobile Accessible Stage, June 5, 2015, Garnet B. Rickard
Recreation Complex, prior to the Pan Am Torch Run
• She expressed appreciation to the volunteers who participated in the annual
compost,day as part of Pitch -In Week
• Newcastle Chamber of Commerce "Annual Home and Lifestyle Show ", May 24,
2015, 10:00 AM to 4:00 PM
• She expressed appreciation to Larry Dickey and the Orono Horticultural Society
for the beautification project in Orono
Kate's Place, in front of the Sears location in Newcastle, will be offering
breakfast, lunch and dinner
• Newcastle Public School Fun Fair, June 4, 2015, 5:00 PM to 8:00 PM
Council Meeting Minutes - 3 - May 11, 2015
15th Annual "Greek Night ", June 6, 2015, Newcastle Community Hall, 6:00 PM
Kirby United Church Book and Craft Sale, every Saturday from 10:00 AM to
3:00 PM
5th Annual "in the Face of an Angel" Golf for Ovarian Cancer Tournament, in
memory of her mother Bernice, May 31, 2015. To date, $39,150 has been
raised in support of ovarian cancer research.
Minutes
Resolution #C- 156 -15
Moved by Councillor Traill, seconded by Councillor Woo
That the minutes of a regular meeting of Council April 27, 2015, be approved.
Carried
Presentations
Mayor Foster advised that Susan Laing was unable to attend tonight's meeting.
Mayor Foster presented cheques in the amount of $14,995.91 each to John Blackburn
and Gary Blake, A Gift of Art, and James Campbell and Craig Ryan, Visual Arts
Centre of Clarington, representing the proceeds of the Mayor's Gala — "For the Love
of Art ". Mayor Foster was presented with a hand - crafted bowl created by Lela
Filipovski, at the Mayor's Gala.
Mayor Foster presented a Congratulatory Certificate to Sheila Crook in recognition of
her nomination as a Global Community Champion for Women's Economic
Empowerment.
Delegations
Eric Bowman, Vice - Chair, Agricultural Advisory Committee of Clarington, addressed
Council concerning Item 3 of Report #1 and Correspondence Item D — 6 - Report
PSD -026 -15 - Co- ordinated Provincial Review of the Growth Plan for the Greater
Golden Horseshoe; Greenbelt Plan, Oak Ridges Moraine Conservation Plan and
Niagara Escarpment Plan Part 1 - Comments on Growing the Greenbelt for the
Agricultural System. Mr. Bowman referred to correspondence from Brenda Metcalf,
suggesting that farmland between Bowmanville and Newcastle be included in the
Greenbelt. He stated that Clarington has some of the best farmland in Ontario noting
that three out of four years, Clarington farmers have won awards for corn and
soybean production. Mr. Bowman indicated that he was available to respond to
questions.
Council Meeting Minutes - 4 -
Communications
May 11, 2015
1- 1 Minutes of the Newcastle Village Community Hall Board dated February 17
and March 17, 2015.
1 - 2 Minutes of the Agricultural Advisory Committee of Clarington dated April 9,
2015.
1 - 3 Minutes of the Ganaraska Region Conservation Authority dated April 16,
2015.
1 - 4 Minutes of the Central Lake Ontario Conservation Authority dated April 21,
2015.
1 - 5 Minutes of the Clarington Heritage Committee dated April 21, 2015.
1 - 6 Minutes of the Newcastle Memorial Arena Management Board dated
February 10, 2015.
1 - 7 Pierre Yelle, Assistant Deputy Fire Marshal, Field and Advisory Services,
Ministry of Community Safety and Correctional Services, Office of the Fire
Marshal and Emergency Management, advising of legislative requirements
pertaining to vulnerable occupancies and confirming that the Municipality
has achieved annual compliance with the new regulations and Fire Marshal
directives intended to improve fire -safety in vulnerable occupancies.
1 - 8 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham advising Council that on April 22, 2015, Regional
Council adopted the following resolution pertaining to the Durham
Agricultural Advisory Committee (DAAC) Terms of Reference, 2014 Annual
Report and 2015 Workplan:
"a) That Report #2015 =P -22 of the Commissioner of Planning.and.
Economic Development be received as the'Durham Agricultural
Advisory Committee's 2014 Annual Report;
b) That the Durham Agricultural Advisory Committee 2015 Workplan be
approved, as outlined in Attachment 1 to Report #2015 -P -22 of the
Commissioner of Planning and Economic Development; and
c) That a copy of Report #2015 -P -22 of the Commissioner of Planning .and
Economic Development be forwarded to the Durham Agricultural
Advisory Committee, the Durham Federation of Agriculture, the GTA
Agricultural Action Committee, the Golden Horseshoe Food and
Farming Alliance and the area municipalities."
Council Meeting Minutes - 5 -
May 11, 201,5
1 - 9 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham advising Council that on April 22, 2015, Regional
Council adopted the following resolution pertaining to the Durham
Environmental Advisory Committee (DEAC) 2014 Annual Report and 2015
Workplan:
"a) That Report #2015 -P -23 of the Commissioner of Planning and
Economic Development be received as the Durham Environmental -
Advisory Committee's Annual Report on its activities in 2014;
b) That the 2015 Durham Environmental Advisory Committee Workplan be
approved, as outlined in Attachment 1 to Report #2015 -P -23 of the
Commissioner of Planning and Economic Development; and
c) That a copy of Report #2015 -P -23 of the Commissioner of Planning and
Economic Development be forwarded to the Durham Environmental
Advisory Committee and the area municipalities."
1 - 10 D. Bowen, AMCT, Regional Clerk /Director of Legislative Services, Regional
Municipality of Durham advising Council that on April 22, 2015, Regional
Council adopted the following resolution pertaining to the Durham Trail Co-
Ordinating Committee (DTCC) 2014 Annual Report and 2015 Workplan:
"a) That Report #2015 -P -24 of the Commissioner of Planning and
Economic Development be received as the Durham Trail Co- ordinating
Committee's annual report on its activities in 2014;
b) That the 2015 Durham Trail Co- ordinating Committee Workplan as
outlined in Attachment 1 to Report #2015 -P -24 of the Commissioner of
Planning and Economic Development, be approved; and
c) That a copy of Report #2015 -P -24 of the Commissioner of Planning and
Economic Development be forwarded to the Durham Trail Co- ordinating
Committee and the area municipalities."
I - 11 Debi Wilcox, Town Clerk, Town of Whitby, advising Council that on April 20,
2015, the Town of Whitby adopted the following resolution pertaining to an
update on Multi - Residential Battery Recycling Pilot:
1. That Council receive report PW22 -15 "Update on Multi- Residential
Battery Recycling Pilot" for information;
2. That Council endorse the multi - residential battery recycling program at
actively participating apartment buildings. For buildings with low
participation levels, staff recommend directing residents to take their
batteries to a drop -off location at a Town facility; and
3. That a copy of Public Works Department Report PW- 22 -15, regarding
the "Update on Multi - Residential Battery Recycling Pilot" be forwarded
to the Region of Durham and the Area Municipalities."
Council Meeting Minutes - 6 - May 11, 2015
1 - 12 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, writing to the Honourable Kathleen Wynne, Premier
of Ontario, advising that on April 22, 2015, Regional Council adopted the
following resolution pertaining to an Update on Energy Planning and Energy
Sector Initiatives in Durham Region:
,,a) That Regional Council' reconfirms that Durham Region is a willing and
supportive host for the existing nuclear generating stations at Darlington
and Pickering and the potential new nuclear development at the
Darlington site;
b) That Regional Council reiterates to Ontario Power Generation, the
Nuclear Waste Management Organization and the federal government,
the Region's strong opposition to the long -term storage of used nuclear
fuel and other nuclear wastes at the nuclear generating stations in
Durham Region; .
c) That Regional Council encourages the federal government and Nuclear
Waste Management Organization to expedite the process of finding a
permanent storage solution for all of Canada's nuclear waste;
d) That Regional Council commends the federal government for passing
the Nuclear Liability and Compensation Act 2015, updating the
compensation available to host communities in the event of a nuclear
incident;
e) That the Region encourages the federal and provincial governments to
recognize that Canada's nuclear energy expertise should be developed
as a key strategic asset which offers the opportunity to achieve both
economic growth and climate change targets;
f) That as the Province renews Ontario's Climate Change plan for
reducing greenhouse gases, the.Region encourages the Province to
consider how new nuclear development at Darlington could support a
carbon neutral Ontario in future, by making clean electricity available to
replace fossil fuels in transportation and heating;
g) That in the review of the Growth Plan for the Greater Golden
Horseshoe, the Province be requested to formally recognize that
Durham Region's land base is restricted by Ontario's energy
infrastructure, including major hydro transmission corridors and land
associated with and surrounding nuclear generating plants; and
Council Meeting Minutes - 7 -
May 11, 2015
h) That the Region forwards a copy of Joint Report #2015 -J -21 to the
Ministers of the Environment Canada and Natural Resources Canada,
the Nuclear Waste Management Organization, Premier of Ontario,
Minister of Energy, Minister of Municipal Affairs and Housing, the
Independent Energy System Operator, Ontario Power Generation, the
Canada Association of Nuclear Host Communities; the Association of
Municipalities of Ontario, Durham Nuclear Health Committee, Durham
MPs, Durham MPPs, and Durham area municipalities."
1 - 13 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, writing to the Honourable Glen Murray, Minister of
the Environment and Climate Change, advising that on April 22, 2015,
Regional Council adopted the following resolution pertaining to the Region
of Durham's Comments on Ontario's Climate Change Discussion Paper:
,,a) That the following recommendations to the Province be endorsed as a
Regional response to EBR 012 -3452, along with providing the specific
responses to Discussion Paper questions posed by the Province as
included in Attachment #2 to Joint Report #2015 -J -20:
i) That the Regional Municipality of Durham supports the Ontario
Government's proactive approach to climate change mitigation and
adaptation and welcomes the recent focus on reinvigorating
Ontario's strategy on climate change and developing a Five -Year
Climate Action Plan;
ii) That the Ministry of the Environment and Climate Change and
other provincial ministries are encouraged to collaborate with the
Region of Durham and other municipalities as new avenues to
demonstrate climate leadership in Ontario are explored, proposed
and /or implemented;
iii) That without diminishing the important focus on mitigation, more
emphasis on climate adaptation and resilience measures is
required at all levels of government;
iv) That Provincial climate change actions and policies should not
result in the need for additional funding by municipalities.
Therefore, consistent with the approach that the Association of
Municipalities of Ontario (AMO) is developing, the Government of
Ontario should plan to create dedicated funding to assist local
governments with the task of adapting infrastructure and services
to the new climate realities in Ontario;
Council Meeting Minutes - 8 - May 11, 2015
v) That in developing and .implementing emissions pricing
mechanisms and /or related' policies, irrespective of the mechanism
selected, the Province's decisions should_ be based on sound,
integrated environmental and energy policies and evidence -based
technical, economic and financial analysis to ensure the most
effective and efficient solutions, smart and sustainable investment
decisions and the minimization of opportunity costs;
vi) That any changes to carbon accounting and reporting
requirements, related frameworks or other compliance
requirements should be designed and implemented with a view to
harmonization of related processes and requirements, avoiding
administrative redundancy wherever possible and recognize
municipal actions to date;
vii) That food security should also be considered as part of the
Province's development of a climate change strategy to address
potential health and nutrition related risks, including nutritional
inadequacies; low birth weight; increased risk of infections and
chronic diseases; and increased difficulties managing various.
health risks; and
viii) That a copy of Joint Report #2015 -J -20 be forwarded to the
Ministry of the Environment and Climate Change, the eight local
area municipalities in Durham Region; and the Association of
Municipalities of Ontario (AMO)."
Resolution #C- 157 -15
Moved by Councillor Hooper, seconded by Councillor Cooke
That the communications I - 1 to 1- 13 to be received for information be approved.
Carried
Correspondence for Direction
Correspondence Items D - 8 to D - 12 were received as Hand -outs.
D - 1 Laura Mountjoy, Executive Director, The Charles H. Best Diabetes Centre,
requesting that November 14, 2015, be proclaimed "World Diabetes Day"
and that the month of November be proclaimed "Type 1 Diabetes
Awareness Month ", to raise awareness and advocacy of this often
misunderstood disease and to raise funds to allow the Charles H. Best
Diabetes Centre to continue offering one -of -a -kind support.
(Proclaimed)
Council,Meeting Minutes - 9 - May 11, 2015
D - 2 The Honourable Michael Chan, Minister of Citizenship and - Immigration,
advising that nominations are being accepted for the Ontario Medal for
Good Citizenship, an award established in 1973 to honour Ontarians who,
through exceptional, long -term efforts, have made outstanding
contributions to community life; indicating that nomination forms are
available on -line by visiting the Ministry's website at
www.ontario.ca /honoursandawards or bV calling 1- 877- 832 -8622; and,
encouraging members of the public to nominate a deserving citizen in the
community. The deadline for receipt of nominations is July 17, 2015.
(Information to be posted on the
Municipality's Website)
D - 3 Prithi Yelaja, Communications Specialist, The College of Physicians and
Surgeons of Ontario, advising of the Council Award, an award honouring
outstanding physicians whose performance, based on eight "physician
roles ", identified by Educating Future Physicians of Ontario is outstanding
and comes closest to society's vision of an ideal physician; forwarding
information on the selection criteria and a nomination form; and, indicating
the deadline for receipt of nominations is October 1, 2015.
(Information to be posted on the
Municipality's Website)
D - 4 D. Bowen, AMCT, Regional Clerk /Director of Legislative Services,
Regional Municipality of Durham, writing to the Honourable Madejeine
Meilleur, Ministry of the Attorney General, advising that on April 22, 2015,
Regional Council adopted the following resolution pertaining to Ministry of
the Attorney General — Provincial Offences Act Consultation Paper —
"Exploring an online Administrative Monetary Penalty System for
infractions of provincial statutes and municipal laws in Ontario ":
"a) That the following recommendations be forwarded to the Ministry of
the Attorney General as Durham Region's response to the `Exploring
an online Administrative Monetary Penalty System for infractions of
provincial statutes and municipal laws in Ontario', Consultation
Paper, including:
i) That the Region is supportive, in principle, of examining the
removal of Part II offences from the Provincial Offences Act
(POA) in favour of an Administrative Monetary Penalty (AMP)
system, subject to substantive additional consultation with all
affected stakeholders in order to ensure that the appropriate
processes and infrastructure are in place to support the, change;
ii) That the Region does not support, the removal of any strict
liability or `mens rea' Part I offences from the.POA in favour of
an AMP system;
Council Meeting Minutes _10- May 11, 2015
iii) That the Region supports a study on how the existing POA
system and structure can be refined, simplified and enhanced
through the use of technology with a view to making it more
accessible and efficient, having regard to the recommendations
in the Law Commission's report;
iv) That consideration of any reform to the POA system or use of
AMPs for matters currently addressed under Part I must protect
the ability of a citizen to appear in person and make full answer
and defence to an infraction, including consideration of a due
diligence defence;
v) That as a guiding principle, the design, implementation and
administration of an AMP system should not result in an
additional administrative cost for municipalities as a result of,
parallel systems and processes;
vi) That it is recommended that consideration be given as to how
the existing resources dedicated to the administration of POA
Court matters within each judicial district could be best utilized
for the operation of any proposed AMP regime rather than
creating a new structure; and
b) That a copy of Report #2015 -A -12 of the Commissioner of Corporate
Services be forwarded to the Ministry of the Attorney General,
Durham's area municipalities, and the Association of Municipalities of
Ontario."
(Endorsed)
D - 5 Joy Vaneyk, Chair, Tyrone Community Centre Board of Directors, advising
of the appointment of the 2015 Tyrone Community Centre Board of
Directors as follows:
Joy Vaneyk, Chair
Larry Quinney, Vice -Chair
Cecile Bowers, Secretary
Joanne Skinner, Treasurer
Corrine Van de Grootevheen, Booking Agent/Rental Contact
Laurie Lafrance, Member
Paul Rowan, Member
Dave Taylor, Member
Claude Godin, Member
Ed Wilson, Member
Walter Loveridge, Member
(Appointments to the 2015 Tyrone
Community Centre Board of Directors
approved)
Council Meeting Minutes - 11 - May 11, 2015
D - 6 Brenda Metcalf, Chair, Agricultural Advisory Committee of Clarington,
writing in support of Report PSD- 026 -15 regarding the co- ordinated
Provincial Review of the Growth Plan for the Greater Golden Horseshoe;
Greenbelt Plan, Oak Ridges Moraine Conservation Plan and Niagara
Escarpment Plan Part 1 and the comments on the Greenbelt for the
Agricultural System; questioning why the agricultural lands surrounding
Bowmanville and Newcastle were not protected; indicating that Committee
members have been recommending distinct boundaries and buffers
between agricultural and urban lands; and, advising that the support of
Council in seeking to have scientifically based decision - making on what
lands should be included in the Greenbelt is appreciated.
(Advised of actions taken with- respect to
Item 3 of Report #1)
D - 10 Kevin Anyan, Rotary Club of Bowmanville, requesting permission to place
a banner on Veridian's poles located to the west of the railway overpass in
Bowmanville from May 25 to June 7, 2015, to advertise the Annual Rockin'
Rotary Ribfest taking place June 5 to.June 7, 2015.
(Installation of banner approved and
Veridian to be to advised)
D - 11 Heila Pitter, Outreach Services Manager, Bethesda House, advising of the
7th annual men's walk against domestic violence "Walk -A -Mile in her
Shoes" on June 13, 2015; and requesting permission to place a banner on
Veridian's poles located to the west of the railway overpass in
Bowmanville from June 8 to June 14, 2015.
(Installation of banner approved and
Veridian to be to advised)
D - 12 Anne Greentree, Municipal Clerk, Municipality of Clarington requesting
that the week of May 31 to June 6, 2015, be proclaimed "National Access
Awareness Week" to assist with promoting the importance of. accessibility
awareness and an inclusive barrier -free community.
(Proclaimed)
Resolution #C- 158 -15
Moved by Councillor Partner, seconded by Councillor Traill
That Correspondence Item D - 1 to Item D - 6 and Hand -out Correspondence Items
D - 10, D - 11 and D - 12 be approved as per the agenda.
Carried
Council Meeting Minutes -12- May 11, 2015
D - 7 Dale Leaitch, advising he does not have enough space in his two -car
driveway to park his family vehicles and requesting an exemption to the
policy to increase a curb cut to allow for easier access to his driveway.
Resolution #C -159 -15
Moved by Councillor Neal, seconded by Councillor Traill
That the request from Dale Leaitch for an exemption to the policy regarding curb
cuts be referred to staff for a report to the next General Purpose and Administration
Committee meeting.
Motion Withdrawn
Resolution #C- 160 -15
Moved by Councillor Neal, seconded by Councillor Cooke
That Correspondence Item D — 7 from Dale Leaitch, with respect to an exemption to
the policy regarding curb cuts, be received for information; and
That Mr. Leaitch be advised that Council supports the existing policy.
Carried
D - 8 Nicole Wellsbury, Manager, Legislative Services /Deputy Clerk, Town of
Ajax, advising Council that on April 27, 2015, the Town of Ajax adopted
the following resolution pertaining to the David Suzuki Foundation Blue
Dot Movement:
1. That the Town of Ajax Declaration for The Right to a Healthy
Environment, contained in Attachment No. 1 to this Report, to support
the David Suzuki Foundation's Blue Dot Movement by recognizing the
right for all Ajax citizens' to live in a healthy environment be endorsed;
and,
2. That the Town of Ajax Declaration for The Right to a Healthy
Environment and this Report, supporting the Blue Dot Movement's call
for all levels of government to recognize that all people have the right
to live in a healthy environment, be sent to the -Prime Minister of
Canada, Federal Environment Minister, Ajax - Pickering Member of
Parliament, Premier of Ontario, Ajax - Pickering Member of Provincial
Parliament, Durham Region, City of Pickering, Town of Whitby, City of
Oshawa, Municipality of Clarington, Township of Uxbridge, Township
of Scugog, Township of Brock, Federation of Canadian Municipalities,
Association of Municipalities of Ontario, Environmental Commissioner
of Ontario, Town of Ajax Environmental Advisory Committee, Durham
Region Environmental Advisory Committee, Toronto and Region
Conservation Authority, Central Lake Ontario Conservation Authority,
Conservation Ontario and the David Suzuki Foundation.
Council Meeting Minutes - 13 - May 11, 2015
Resolution #C- 161 -15
Moved by Councillor Partner, seconded by Councillor Neal
That the resolution from the Town of Ajax, with respect to the David Suzuki
Foundation's Blue Dot Movement, be referred to staff.
Carried
D - 9 Jeff Goldman, Principal, Durham Custom Homes, writing further to his
delegation to the General Purpose and Administration Committee of May
4, 2015, regarding the matter of development charge incentives for the
Gardens of Farewell Creek Development, 1469 and 1463 Highway 2,
Courtice; thanking Council for their thoughtful deliberation and
consideration of the matter, specifically the in -depth discussion regarding
Community Incentive Programs (CIP's) and the appropriateness of
designating these lands within a Community Incentive Area; indicating that
it is of vital importance that any development incentives be done so
expediently as they have a direct impact on project financing and viability;
and, respectfully urging Council to direct staff to move forward with the
process of CIP designation for this zone as quickly as possible and also
enter into discussions with the Developer to identify which CIP incentives
may be most appropriate for these properties.
Resolution #C- 162 -15
Moved by Councillor Neal, seconded by Councillor Cooke`
That staff be directed to initiate the process for a Community Improvement Plan
(CIP) for Courtice.
Carried
Cbmmi #tee Report(s)
Report #1 - General Purpose and Administration Committee Report May 4, 2015
Resolution #C -163 -15
Moved by Councillor Woo, seconded by Councillor Traill
That the General Purpose and Administration Committee Report of May 4, 2015, be
approved, with the exception of Items #4, #5, #6 and #8. .
Carried
Councillor Hooper stated a- pecuniary interest with respect to Item 4 of Report #1 as
he was the Chair of the Bowmanville BIA at the time that the project was started and
he is a downtown Bowmanville business owner and left the Council Chambers during
discussion and voting on this matter.
Council Meeting Minutes -14- May 11, 2015
Item 4
Resolution #C- 164 -15
Moved by Councillor deal, seconded by Councillor Traill
That the Zoning By -law Amendment application submitted by Dr. R.J.C.G. Inc., to
permit the construction of a mixed -use building, be deferred until the applicant has
created an entrance /exit which allows full two -way turning movements onto
Green Road or Stevens Road.
Motion Lost
Resolution #C -165 -15
Moved by Councillor Woo, seconded by Councillor Partner
That Report PSD- 027 -15 be received;
That the Zoning By -law Amendment application submitted by Dr. R.J.C.G. Inc., to
permit the construction of a mixed -use building, be approved as contained in
Attachment 4 to Report PSD- 027 -15;
That a by -law to remove the (H) Holding Symbol be forwarded to Council at such time
that the applicant has created an inter - parcel laneway that allows unrestricted access
for vehicular and pedestrian traffic across the subject property and out to Green Road;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD -027 -15 and Council's decision; and
That all interested parties listed in Report PSD- 027 -15 and any delegations be
advised of Council's decision.
Carried
Councillor Hooper returned to the meeting.
Item 5
Resolution #C- 166 -15
Moved by Councillor Partner, seconded by Councillor Woo
That staff be directed to prepare a report on a status update on any existing Orono
parking lot project by September'8, 2015.
Carried
Council Meeting Minutes -15-
Item 6
Resolution #C- 167 -15
Moved by Councillor Partner, seconded by Councillor Woo
May 11, 2015
That sfaff be directed to open the Orono Library parking lot for use by Orono patrons
outside of the Orono Library business hours.
Carried later in the meeting
(See following motion)
Resolution #C- 168 -15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C- 167 -15 be referred to the Clarington Public Library
Board for feedback on the Library parking lot being used by downtown Orono patrons.
Motion Lost on the following recorded
vote:
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Neal
Councillor Partner
Councillor Traill
Councillor Woo
Councillor Cooke
Councillor Hooper
Mayor Foster
The foregoing Resolution #C- 167 -15 was then put to a vote and carried on the
following recorded vote:
.Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Neal
Councillor Partner
Councillor Traill
Councillor Woo
Councillor Cooke
Councillor Hooper
Mayor Foster
Council Meeting Minutes - 16 - May 11, 2015
Item 8
Resolution #C- 169 -15
Moved by Councillor Neal, seconded by Councillor Cooke
That the Development Charges Background Study, April 2015, prepared by Hemson
Consulting Ltd. be approved with the following amendment to the proposed By-
law 2015 -035:
"to exclude larger industrial from Section 29 and that the statutory 50%
Development Charge exemption from existing industrial buildings only apply,
and in Section 30, that new industrial buildings constructed on vacant lots be
exempt from development charges"
and the development - related capital program included therein be adopted, subject to
annual review through the Municipality's normal capital budget process;
That the Development Charges quantum for both Residential and Non- Residential
charges be approved as follows, subject to annual indexing:
July 1, 2015
Residential Single, Semi and Link $15,702
(per unit) Multiple Unit Building $12,139
Apartment $ 7,512
Non - Residential Commercial and Institutional $64.93
(per square metre) Industrial $35.24
That Council, in approving the Background Study, expresses its intent to ensure that
the increase in the need for services attributable to the anticipated development will
be met and that any future excess capacity identified in the Study will be paid for by
development charges or other similar charges;
That, for completed applications as determined by the Chief Building Official have
been received on or before June 30, 2015 and (where the development charges have
been paid by June 30, 2015), the applicable development charges be calculated
based on By -Law 2010 -108;
That the By -Law attached to Report FND- 007 -15 as Attachment "A" be recommended
to Council for approval to repeal and replace By -Law 2010 -108; ,
That the Region of Durham and recorded interested parties be provided a copy of
Report FND -007 -15 and be notified of Council's decision;
That Roy Nichols Motors Ltd. be advised that an exemption to the development
charges for a second story addition is not feasible at this time;
That 2117416 Ontario Limited and Airco Investments Ltd. be advised that no
exemption will be extended to their lands;
Council Meeting Minutes - 17. - May 11, 2015
That a new subsection 29(6) be added to By -law 2015 -035 reading as follows:
"(6) The exemption provided in subsections (1) through (5) above shall not
apply to existing industrial buildings located on land that is in the "large
industrial property class" as defined in subsection 14(1) of O. Reg. 282/98
passed under the Assessment Act, R.S.O. 1990, c. A.31, however the
exemption provided in section 4 of the Act shall apply to such buildings. ";
and
That the Development Charges By -law Number 2015 -035, Sections 31, 34 and 35 be
amended to add the words "masonry- clad" in front of apartment buildings, mixed -use
buildings and retirement residence in these sections.
That the studies under general government in the background study be limited to
$3 million.
Motion Lost later in the meeting
The foregoing Resolution #C- 169 -15 was then put to a vote and lost on the following
recorded vote:
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Neal
Councillor Partner
Councillor Traill
Councillor Woo
Councillor Cooke
Councillor Hooper
Mayor Foster
Resolution #C- 170 -15
Moved by Councillor Neal, seconded by Councillor Woo
That the Development Charges Background Study, April 2015, prepared by Hemson
Consulting Ltd. be approved with the following amendment to the proposed
By -law 2015 -035:
"to exclude larger industrial from Section 29 and that the statutory 50%
Development Charge exemption from existing industrial buildings only apply
and for clarity, the words "constructed on a vacant lot" shall be added after the
words "new industrial building" in Section 30 pertaining to the exemption for
new industrial development."
and the development- related- capital program included therein be adopted, subject to
annual review through the Municipality's normal capital budget process;
Council Meeting Minutes _18- May 11, 2015
That the Development Charges quantum for both Residential and Non - Residential
charges be approved as follows, subject to annual indexing:
July 1, 2015
Residential Single, Semi and Link $15,702
(per unit) Multiple Unit Building $12,139
Apartment $ 7,512
Non - Residential Commercial and Institutional $64.93
(per square metre) Industrial $35.24
That Council, in approving the Background Study, expresses its intent to ensure that
the increase in the need for services attributable to the anticipated development will
be met and that any future excess capacity identified in the Study will be paid for by
development charges or other similar charges;
That, for completed applications as determined by the Chief Building Official have
been received on or before June 30, 2015 and (where the development charges have
been paid by June 30, 2015), the applicable development charges be calculated
based on By -Law 2010 -108;
That the By -Law attached to Report FND- 007 -15 as Attachment "A" be recommended
to Council for approval to repeal and replace By- Law.2010 -108;
That the Region of Durham and recorded interested parties be provided a copy of
Report -FND- 007 -15 and be notified of Council's decision;
That Roy Nichols Motors Ltd. be advised that an exemption to the development
charges for a second story addition is not feasible at this time; and
That 2117416 Ontario Limited and Airco Investments Ltd. be advised that no
exemption will be extended to their lands;
That a new subsection 29(6) be added to By -law 2015 -035 reading as follows:
"(6) The exemption provided in subsections (1) through (5) above shall not
apply to existing industrial buildings located on land that is in the "large
industrial property class" as defined in subsection 14(1) of O. Reg. 282/98
passed under the Assessment Act, R.S.O. 1990, c. A.31, however the
exemption provided in section 4 of the Act shall apply to such buildings."
and;
That the Development Charges By -law Number 2015 -035, Sections 31, 34 and 35 be
amended to add the words "masonry- clad" in front of apartment buildings, mixed -use
buildings and retirement residence in these sections.
Carried
Council Meeting Minutes _19- May 11, 2015
By -Laws
Resolution #C -171 -15
Moved by Councillor Neal, seconded by.Councillor Cooke
That leave be granted to introduce By -laws 2015 -035 as amended, and 2015 -036 to
2015 -038
2015 -035 Being a By -law to impose development charges against land in the Municipality
of Clarington pursuant to the Development Charges Act, 1997
2015 -036 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the Corporation of the Municipality of Clarington (Dr. R.J.C.G. Inc.)
2015 -037 Being a By -law to amend By -law 2012 -061, as amended, being a by -law to
provide for the maintenance, management, regulation and control of the
cemeteries in the Municipality of Clarington
2015 -038 Being a By -law to to appoint individuals as a Parking Enforcement Officer for
Private Property (Bernard Derry and Victor Howard) (2377 and 2379
Highway 2, 100 Clarington Boulevard, Bowmanville, 1420 King Street East,
Courtice); and
That the said by -laws be approved.
Carried
Staff Report(s)
There were no Staff Reports considered under this Section of the Agenda.
Unfinished Business
There was no Unfinished Business considered under this Section of the Agenda.
Other Business
Resolution #C -172 -15
Moved by Councillor Cooke, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow for the introduction of a motion to
amend Council Resolution #C- 150 -15 regarding amalgamation of fire services.
Carried
(Required 3/ vote)
Council Meeting Minutes -20- May 11, 2015
Resolution #C -173 -15
Moved by Councillor Cooke, seconded by Councillor Hooper
That the first paragraph of Council Resolution #C -150 -15 be amended to delete "costs
and benefits ", to read as follows:
"That staff be directed to prepare a report on the amalgamation of fire services.
Carried
(Required 2/3 vote)
Councillor Hooper advised of a recent film shoot in downtown Bowmanville and the
need for better communication from the filming industries to the affected
residents /businesses in a more timely manner and to ensure that the BIA's are
notified.
Procedural Notice(s) of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
Confirming By-Law-
Resolution #C- 174 -15
Moved by Councillor Neal, seconded by Councillor Cooke
That leave be granted to introduce By -law 2015 -039, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 11 t" day of May, 2015; and
That the said by -law be approved.
Carried
Adjournment
Resolution #C -175 -15
Moved by Councillor Partner, seconded by Councillor Neal
That the meeting adjourn at 9:10 PM.
Mayor
Carried
Municipal Clerk
Summary of Correspondence
June 1, 2015
Correspondence to be Received for Information
1- 1 Minutes of the Newcastle Memorial Arena Management Board dated
April 14, 2015. (Copy attached)
1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated May 12, 2015. (Copy attached)
1 - 3 Minutes of the Clarington Heritage Committee dated May 19, 2015.
(Copy attached)
1 - 4 Minutes of the Clarington Museums and Archives Board dated May 13,
2015 and Informal Board Meeting Notes /Discussion dated April 9,
2015. (Copies attached)
1 - 5 Brian Brasier, Executive Director, Friends of Second Marsh, thanking
Council for appointing a Member of Council to the Board of Directors of
Friends of Second Marsh (FSM); advising however, that in recognition
of the twelve -year lack of programming connection between FSM and
the Clarington community, the Board has elected to dissolve the
current partnership with Clarington Council to allow a director's
position to be available to candidates with a more immediate
connection with the Second MarshWildlife Area and FSM programs;
and, indicating the Board looks forward to re- establishing a director -
councillor partnership should FSM programming resume in the
Clarington community in the future.
1 - 6 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham, advising Council that on May 13,
2015, Regional Council adopted the following resolution pertaining to
the Quarterly Report on Planning Activities (First Quarter: January 1,
2015 to March 31, 2015):
"a) That Report #2015 -P -33 of the Commissioner of Planning and
Economic Development be received for information; and
b) That a copy of Report #2015 -P -33 of the Commissioner of
Planning and Economic Development be forwarded to all Durham
Region Area Municipalities, Durham Regional Police Services and
Durham Emergency Medical Services, for information."
Summary of Correspondence 2- June 1, 2015
1 - 7 Dietmar Reiner, SVP Nuclear Projects, Ontario Power Generation
(OPG), providing an update on the status of the Refurbishment of the
Darlington Nuclear Generating Station project and highlighting
progress of the Execution Preparation Phase Work; advising OPG is
on track to begin refurbishment outage execution in the fall of 2016;
and, advising planning is underway for the Darlington Refurbishment
Open Doors 2015 on June 6 and 7, 2015, from 10:00 AM to 4:00 PM.
Further information is available on OPG'S website
www.opq.com /darlingtonrefurb.
1 - 8 Kathy Stranks, Manager, Corporate Secretariat, CEO's Office, Toronto
and Region Conservation Authority (TRCA), forwarding a copy of the
TRCA report with respect to the Canada - Ontario Agreement on Great
Lakes Water Quality and Ecosystem Health and advising that on
March 27, 2015, the TRCA adopted the following resolution:
"Whereas the 2014 -2019 Canada - Ontario Agreement on Great Lakes
Water Quality and Ecosystem Health (COA) was signed by the federal
and provincial governments on December 18, 2014;
Whereas Toronto and Region Conservation Authority (TRCA)
acknowledges its support to the governments of Canada and Ontario
for the signing of the Canada - Ontario Agreement on Great Lakes
Water Quality and Ecosystem Health;
Whereas, in its comments on the last working draft of the COA, TRCA
called for a commitment to increasing the scale and intensity of
watershed actions that result in Great Lakes water quality and
ecosystem improvements; additional emphasis on addressing urban
threats to the Great Lakes by developing a comprehensive approach
to addressing the major threat to nearshore water quality and
biodiversity posed by the urbanized and urbanizing landscape;
Whereas the western end of Lake Ontario is recognized as the fastest
growing Great Lakes region and one of the fastest growing areas in
North America, yet, there is no recognition of this ongoing stress to the
Great Lakes in COA and no mention of proactive measures to prevent
or mitigate the impacts the growth will have;
Therefore let it be resolved that the provincial and federal governments
be requested to work together with municipalities and conservation
authorities (CA) within the western end of Lake Ontario to address this
urban threat in a holistic and innovative manner;
Summary of Correspondence - 3 - June 1, 2015
That the provincial and federal governments be requested to commit to
engaging municipalities, CAs and others in the western basin of Lake
Ontario to develop an informed and visionary strategy to proactively
manage urban growth and retrofit our urbanized landscapes within this
basin;
That TRCA staff continue with their delivery of stewardship and
conservation actions, monitoring and science, and continue to be
leaders in implementation of climate change adaptation techniques to
meet the COA objectives;
And further that TRCA staff provide comments to the Province of
Ontario encouraging them to recognize the important contributions of
CAs to the protection of the Great Lakes in its review of the
Conservation Authorities Act and implementation of the Great Lakes
Protection Act.
1 - 9 Mayor Geoffrey Dawe, Town of Aurora, writing to the Honourable Lisa
Raitt, Federal'Minister of Transport, advising that on May 11, 2015, the
Town of Aurora adopted the following resolution in support of the City
of Hamilton's opposition to the installation of community mailboxes:
"Now therefore be it hereby resolved that the Town of Aurora endorse
the City of Hamilton's opposition to the elimination of home mail
delivery and installation of community mailboxes; and
Be it further resolved that Council direct the Mayor to send a letter,
copied to Members of Parliament, Ontario Members of Provincial
Parliament, and all Ontario municipalities, that requests the Federal
Minister of Transport, who oversees Canada Post, to require Canada
Post to halt installation of community mailboxes immediately and
adhere to its Five -point Action Plan requirement to engage in full and
meaningful consultation with all stakeholders, including the Town and
its residents; and
Be it further resolved that Council direct staff to bring forward
recommendations to the next Council meeting to align the Town's
by -laws with the City of Hamilton's By -law Number 15 -091 which
regulates the installation of equipment on roads; and
Be it further resolved that council direct staff to develop appropriate
standards to require Canada Post to apply for permits with an
appropriate fee that reflects the resources required and costs incurred
by the Town to install and maintain community mailboxes in
established neighbourhoods; and
Summary of Correspondence - 4 - June 1, 2015
Be it further resolved that staff bring back a new bylaw for Council's
enactment at the next Council meeting."
1 - 10 Jennifer Lane, Administrative Assistant, Development Services
Department, Planning Services, City of Oshawa, writing to Land Use
Planning Review, Ministry of Municipal Affairs and Housing, Ontario
Growth Secretariat, advising that on May 19, 2015, the City of Oshawa
adopted the following resolution pertaining to Comments on the
Discussion Document for the 2015 Coordinated Review of the Growth
Plan for Greater Golden Horseshoe, the Greenbelt Plan, the Oak
Ridges Moraine Conservation Plan and the Niagara Escarpment Plan:
1 . That Report DS -15 -102 DATED April 29, 2015, be endorsed as the
City's comments on the Discussion Document for the 2015
Coordinated Review of the Growth Plan for the Greater Golden
Horseshoe, the Greenbelt Plan, the Oak Ridges Moraine
Conservation Plan and the Niagara Escarpment Plan; and
2. That a copy of Report DS -15 -102 dated April 29, 2015, and the
related Council resolution be sent to the Ministry of Municipal
Affairs and Housing, the Ministry of Natural Resources and
Forestry, the Association of Municipalities of Ontario, the Region of
Durham, Durham area municipalities, the Central Lake Ontario
Conservation Authority and the City's Building Industry Liaison
Team."
- 11 Jennifer Lane, Administrative Assistant, Development Services
Department, Planning Services, City of Oshawa, writing to Ken
Petersen, Manager, Provincial Planning Policy Branch, Ministry of
Municipal Affairs and Housing, advising that on May 19, 2015, the City
of Oshawa adopted the following resolution pertaining to ERB Registry
Number 012 -3651, City of Oshawa Comments on Bill 73 — Smart
Growth for Our Communities Act, 2015 Proposed Amendments to the
Planning Act:
"1. That Report DS -15 -107, dated April 29, 2015, be endorsed as the
City's comments on the proposed Planning Act amendments in Bill
73, Smart Growth for Our Communities Act, 2015; and,
2. That a copy of Report DS -15 -107, dated April 29, 2015, and the
related Council resolution be sent to the Ministry of Municipal
Affairs and Housing, the Association of Municipalities of Ontario,
the Region of Durham, Durham area municipalities and the City's
Building Industry Liaison Team."
Summary of Correspondence - 5 - June 1, 2015
1 - 12 Debbie Shields, City Clerk, City of Pickering, writing to D. Bowen,
Regional Clerk, Regional Municipality of Durham,' advising that on
May 19, 2015, the City of Pickering adopted the following resolution
pertaining to Bill 73 — Proposed Smart Growth for Our Communities
Act, Proposed Changes to the Planning Act and the Development
Charges Act:
1. That Report PLN 03 -15 of the Director, City Development and the
Director, Corporate Services & City Solicitor regarding Bill 73 —
Proposed Smart Growth for Our Communities Act be received;
2. That the comments with respect to changes to the Development
Charges Act, 1997, contained in Report PLN 03 -15 on Bill 73 —
Proposed Smart Growth for Our Communities Act be endorsed,
and that the Province be requested to:
a. produce a Regulation pursuant to the Development Charges
Act, 1997 which identifies all eligible services as "prescribed
services ": so that all development charges can be calculated
based upon the City's planned level of service of the ten -year
period immediately following the preparation of its development
charge background studies; and
b. delete or substantially amend section 59.1 of Bill 73 — Proposed
Smart Growth for our Communities Act so as to enable the City
to continue to negotiate agreements with developers for
financial contributions over and above the development
charges recoverable under the Development Charges Act,
1997;
3. That the comments with respect to changes to the Planning Act
contained in Report PLN 03 -15 on Bill 73 — Proposed Smart
Growth for Our Communities Act be endorsed, and that the
Province be requested to:
a. extend the timeframe between official plan reviews to 10 years,
regardless of whether a municipality is introducing a new official
plan, or undertaking a comprehensive review through an
amendment process;
b. maintain the current approval process for official plan
amendment applications; during the two -year period following
the adoption of a new official plan;
c. maintain the current approval process for zoning by -law
amendment applications, during the two -year period following
the adoption of a new comprehensive zoning by -law;
Summary of Correspondence - 6 - June 1, 2015
d. maintain the current approval process for minor variance
applications and not require applications for minor variances to
be permitted only with council approval, during the two -year
period following an owner - initiated site - specific rezoning;
e. maintain the current criteria for Committee of Adjustment
decisions;
f. maintain the current alternative parkland dedication provisions
for cash -in -lieu to be calculated at the value of one hectare of
land for each 300 dwelling units proposed;
g. not include provisions that would allow the Minister or upper tier
municipality to force the adoption of a development permit
system by a local municipality; and
h. include provisions that would enable the closing of dormant
planning applications;
4. That the Ministry of Municipal Affairs and Housing be requested to
include a City of Pickering representative on the Planning Working
Group; and
5. Further, that a copy of Report PLN 03 -15 and Pickering Council's
resolution on the matter be forwarded to the Region of Durham,
other Durham Area Municipalities, and the Ministry of Municipal
Affairs and Housing."
Correspondence for Direction
D - 1 Sheila Nicholas, Chair, Teachers of English as a Second Language
Association of Ontario, requesting the week of November 8 to 14,
2015, to be proclaimed as "English as a Second Language Week" to
raise awareness of the importance of English language learning
opportunities for newcomers to Canada; and, inviting Council to
participate in its Annual Conference "Expanding Horizons — Drawing
on Experience and Knowledge" on November 12 and 13, 2015.
(Motion to Proclaim)
D-2 Robert Finch, Dominion Chairman, The Monarchist League of Canada,
advising that on September 9, 2015, Her Majesty Queen Elizabeth the
Second, will become the longest- reigning Sovereign of Canada, and
requesting the Municipality to pay tribute to the Queen and mark this
significant moment in Canada's history.
(Motion to Proclaim and to send a
message to Her Majesty Queen
Elizabeth the Second)
Summary of Correspondence - 7 - June 1, 2015
D - 3 Sylvie A. Landry, President, L'Assemblee des communautes
francophones de ('Ontario, Durham - Peterborough (ACFO -DP),
requesting that September 25, 2015, be proclaimed "Franco - Ontarian
Day" to pay tribute to the dedication and contribution of the ACFO -DP
in providing a valuable service to citizens of Clarington.
(Motion to Proclaim)
D - 4 Ksenija Knezic, Information & Services Assistant, Spina Bifida &
Hydrocephalus Association of Ontario, requesting that the month of
June be proclaimed as "Spina Bifida and Hydrocephalus Awareness
Month ", in recognition of the Association's work on behalf of those with
spina bifida and hydrocephalus and their families.
(Motion to Proclaim)
D - 5 The Honourable Erin O'Toole, Member of Parliament, Durham,
advising of the Prime Minister's Volunteer Awards, two National
awards to be given, one in recognition of Lifelong Achievement and
one to an Emerging Leader, as well as three Regional awards to be
given in Ontario to recognize a community leader, business leader or
social innovator; advising award recipients will be eligible to identify a
not - for - profit organization to receive a $10,000 or $5,000 grant; and,
indicating information regarding eligibility and the nomination process
is available at www.pm.gc.ca /awards.
(Motion to place information on the
Municipal website)
I -1
Municipality of Cladngton
Minutes of Meetinz — Tuesday April 14, 2015
(Not yet approved by committee)
In Attendance - Gord Lee, Chair, Bryan Wiltshire, Arena manager
Gary Oliver, Carol Little, Sue White, Shea -Lea Latchford, Jay Summers,
Re ,-nets - Gord Blalcer, Vice Chair, Councillor, Wendy Partner, Regional Councillor, Willie
Woo.
1. Call to Order - 7.08 P.M.
2. Adoption of Minutes - Motion # 15 -009 was proposed:
THAT: The minutes of March 10, 2015 are accepted as presented.
Moved by: - Shea -Lea Latchford Seconded by: Carol Little
CARRIED
3. Arena Manager's Report - During the process of shutting down our ice plant for the
season, Cimco Refrigeration uncovered a broken valve in the system. Water was leaking
into the sewer system. The chair had been advised by the Region of Durham as to an
unusual increase in water consumption. Bryan hadn't been able to find any leaking tap,
toilet, hose, etc. that needed attention. However, it was discovered by Cimco and
rectified.
Bryan advised, jackets for staff identity had been ordered and would be delivered early
May, for next fall. Discussion took place on the poor response to our annual Herman
Valckx Memorial Day and the inability to get participants for our midget alumni game.
The Valckx family members were all in attendance at the public skate, but attendance
was considerably lower this year and very little was donated to Heart & Stroke, Durham.
Many of the players and volunteers of that era have moved on and unfamiliarity
(2)
With the late Herman Valcl<x is becoming evident. Through this summer, the board will
evaluate this Memorial Volunteer Appreciation Day and Gord will talk with Theresa
Valckx, his widow; regarding future endeavors.
Bryan advised the need for the white side boards and railings to be attended to this
summer. The white boards have already been turned over once a few years back and
should now be replaced. He has arranged for Sound Barriers to come and provide a
quotation and timing on replacing all the arena boards and trim. The removal and
replacement can be completed by himself and a staff member. He will have a quote for
our next meeting.
Summer maintenance is now taking place - the parking lot is being attended to for the
opening of the Clarington Farmers' Market. Winter staff has all been laid off and
R.O.E.'s have been issued by our bookkeeper.
4. Financial Report —Financials were provided to YTD March 31St, 2015 showing revenue
of $136,656.89 and account receivables at $61,928.66. A budget forecast was provided
by the chair.
Motion # 15 -010 was proposed: THAT: The budget forecast set at $298,400.00 for
calendar year 2015 and a net profit of $4,965.00 is accepted by the members.
Moved by: Jay Summers Seconded by: Shea -Lea Latchford
Discussions continued regarding hydro costs at the arena. Sixteen to twenty -two entries
on the monthly Veridian invoice make it difficult to decipher-. Various administration
charges, customer charges, delivery charges and debt retirement entries need to be
interpreted. Shea -Lea offered to contact Veridian Connections and attempt to bring the
members an interpretation and understanding of all the entries on the invoice. She will
report back at our May meeting.
5. New Business - Discussions on a mission statement and rules and regulations were
brought forward. A need to have these posted in the arena is. apparent. Jay Summers
advised the members of a. minor incident by parents, in the hallway, leading to the change
rooms. It had taken place in the final week -end of the minor hockey schedule. Bryan
appeared to be aware of it and advised it had been easily remedied. However, in hindsight
he probably should have filed an incident report with the chair. For our next meeting,
Gord Lee will have copies of what is posted in the municipal arenas. Our own mission
statement will be developed, as well. Signage for the hallway doors, leading to the
change rooms will be put in place this summer; reading —
(3)
COACHES AND PLAYERS ONLY
BEYOND THIS POINT
On another matter, Point of Sale signage for the snack bar, along with a changeable
outside sign at the doorway was discussed. Suggestions will be brought forward at future
Summer meetings, with plans to have them in place for the fall season opening.
6. Next Meeting —Tuesday May 12, 2015 — 7:00 P.M.
7. Adjournment — Motion # 15 -011 was proposed;
THAT: The meeting is adjourned.
Moved by: Carol Little
CARRIED
Seconded by: Gary Oliver
Draft minutes — Not vet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY MAY 129 2015
6:30PM
Present: (Voting) Kate Potter Leo Blindenbach
James Hodge Suzanne Land
Melanie McArthur Brian Reid
Jim Cleland
Regrets: Patrick Bothwell Councillor Corinna Traill
Taullie Thompson Paul Davidson
Dyan Amirault
1. AGENDA
MOVED: by Leo Blindenbach SECONDED by Melanie McArthur
THAT: the agenda for April 14, 2015 be accepted
CARRIED
2. MINUTES OF PREVIOUS MEETING
Approval of Minutes
MOVED: by Jim Cleland SECONDED by Suzanne Land
THAT: the minutes of April 14, 2015 be approved.
I -2
SWTA May 2015 Minutes
3. ITEMSIUPDATES
Grants Transportation Diesel Spill
A site inspection with EFI, Clarington, GRCA and MOE was held on April 17 to identify
any remaining concerns. Suzanne Land attended on behalf of the SWNA Committee.
An inspection along the banks of the creek revealed no visible evidence of the fuel spill in
the water or on the banks. It was determined that no further action is required in the water.
An inspection of the trails revealed many areas where the trail was disturbed by vehicles
involved in the clean -up. Those areas were identified and inventoried by EFI Global who
have hired Kamstra Landscaping to repair in May.
Fall 2014 Waterfront Trail Construction Project
During a site walk the new section of trail was inspected by the committee. Several items
remain to be repaired by the general contractor who is scheduled to return to complete
deficiencies the week of May 18. The trail is open for use.
SWNA Photo Contest
Last fall the committee discussed ways to increase interest and participation in the annual
photo contest. It was recommended that moving the deadline for the contest to the late
summer or fall would give photographers the opportunity to take photos in all seasons. The
Visual Arts Centre (VAC) was contacted regarding availability for the photo exhibition in
October and November.
At the April meeting the committee decided that November was the preferred month for the
photo exhibition. Unfortunately the November date was not available. The committee
decided that Thursday October 8 would be the next best date for the opening. The VAC has
been contacted and the date is booked.
Birds of Prey Event
The Newcastle Lions have generously provided $500 in funding to allow the SWNA
Committee to arrange a public education event themed around Birds of Prey. Peter Windolf
met on -site with Sam Trentadue from the Ontario Falconry Centre to discuss the type of
event the committee would like to hold. The Ontario Falconry Centre has done many shows
across the province that focus on public education about native raptors. The event is
scheduled for Saturday June 27 at 1:00PM and will include several native raptors such as
Peregrine Falcon, Bald Eagle, Kestrel and Harris Hawk. Some committee members
requested hard copies of the event poster. P. Windolf will print the copies and then notify
the members when ready for pick -up. A digital version of the event poster will be circulated
with the May minutes. Committee members are encouraged to post it or share it as they see
fit.
SWNIA May 2015 Minutes
Spring Clean -Up
A site clean -up was done on Saturday April 25 in conjunction with a clean -up in the Port Of
Newcastle. Between the two sites over 1700lbs of trash was picked up. Approximately 60
people attended, with about 20 people at the SWNA. The coordination between the two sites
worked very well and will be done again in 2016.
OPG /Scouts Planting project
On Saturday May 2 a group of Scouts, parents, and SWNA committee members planted 450
bare root trees at two locations. The primary planting location was just south of the railway
line at Toronto Street to create a buffer between the railway and the Wilmot Meadow. The
second location was in the vicinity of the newly re- aligned Waterfront Trail. This is the
second consecutive year that OPG has organized this event.
Carbon Farmer tree planting proposal
The .municipality was contacted by a private company called the Carbon Farmer in April
2014 about the possibility of planting trees at the SWNA. The company plants trees on
behalf of individuals and corporations for carbon offsets. The Carbon Farmer plants the trees
and maintains them for two years until they are established. They plant small re- forestation
size native trees.
The committee agreed that creating a buffer of trees between the Wilmot Community and
the Lake Meadow would be a good addition to the SWNA. A sketch of the location was
sent to the Carbon Farmer for consideration but they did not respond by the end of 2014.
P. Windolf was contacted earlier this month by the Carbon Farmer who appears to be
interested in planting the trees in late May. They have yet to confirm their intentions or a
date.
4. OTHER BUSINESS
A cable was re- instated by OPG to control vehicular access just south of the transition lines
on Toronto Street. The cable had been missing for a long time and resulted in unauthorized
access to the SWNA by many vehicles. The cable now has a double lock system that will
allow the municipality or Hydro to unlock as needed.
5. MOTION TO ADJOURN
MOVED: by Leo Blindenbach SECONDED by Suzanne Land
THAT: the meeting be adjourned.
CARRIED
S WNA May 2015 Minutes
Adjournment 8:OOPM
Next Meeting: Tuesday June 9,7:00 PM
Please note the June 9 meeting will be in a room yet to
be determined. Committee members should gather in
the lobby at 7:OOPM to be escorted to the meeting room.
Notes prepared by: P. Windolf
1 -3
CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
May 1-9, 2015
MEMBERS PRESENT:
Joe Earle
Tracey Ali
Todd Taylor
Victor Suppan
Paul Davidson
Steve Conway (7:15)
Robert Malone
Peter Vogel
REGRETS:
Ruth Goff (ex- officio), Kim Vaneyk (ex- officio), Councillor Hooper
STAFF:
Brandon Weiler
Faye Langmaid
Nicole Zambri
B. Weiler welcomed all to the meeting.
In the absence of an elected chair and vice chair and Councillor Hooper, B. Weiler chaired
the meeting with the agreement of the committee.
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF AGENDA
15.08 Moved by Robert Malone, seconded by Todd Taylor,
THAT the agenda be adopted.
"CARRIED"
1 I Page
ADOPTION OF MINUTES
15.09 Moved by Joe Earle, seconded by Tracey Ali
THAT the minutes of the Meeting of April 21, 2015 .be accepted.
"CARRIED"
PRESENTATIONS
Nicole Zambri: Official Plan Review — N. Zambri presented to the committee on the
current Official Plan Review and the process for undertaking the review. The
presentation highlighted the key themes of the review and some of the intensification
challenges that Clarington will face in the coming years. The presentation also focused
on the challenges of intensification with regards to preserving and maintaining our
cultural heritage resources.
The committee asked questions regarding timing of the anticipated completion of the
Official Plan Review, intensification requirements and standards, integration of cultural
heritage resources with proposed developments and infrastructure. N. Zambri
responded to questions and directed the committee to the Official Plan Review website
(hftp://www.clarington.net/ourplan ) for more information and to submit comments.
After the presentation the committee discussed submitting comments for the Official
Plan Review. Many members had. similar comments and majority of members asked for
more time to review. Comments are due by June 15, 2015, prior to the committee's
next meeting.
15.10 Moved by Todd Taylor, seconded by Robert Malone
THAT Victor Suppan, Joe Earle and Steve Conway be responsible for
summarizing committee member's comments on the Official Plan from a cultural
heritage perspective and prepare and submit a letter on behalf of the Clarington
Heritage Committee by the due date of June 15, 2015.
"CARRIED"
Member's comments are due to members of the subcommittee by May 26, 2015.
BUSINESS ARRISING
Presentation on Heritage Reference and Resource Material — B. Weiler presented the
different tools and resources that staff have at their disposal to the committee. The
presentation gave an overview of the current GIS system and the type of information
21 Page
that can be displayed. The type of information that staff have access to regarding
previous development applications; building permits; photos and the type of heritage
inventory information that the Municipality currently has available in its digital filing
system. All planners have access to the heritage resource information and use it when
responding to inquiries. There is additional information that would be helpful and could
be linked into the databases, it is a matter of updating inventory sheets and verifying the
information that has been collected and is now dated.
Strategic Planning and Work Plan Session — The committee engaged in an exercise to
identify key themes, goals and objectives to work toward the development of a work
plan for the next four years. A summary of the goals and objectives the committee
identified can be identified in Appendix A. The priority of the goals and objectives
identified and how the committee will proceed with accomplishing the objectives will be
discussed at the next meeting.
Jury Lands Foundation (Camp 30) — B. Weiler reported that the Jury Lands Foundation
is continuing to work on their strategic plan and immediate priorities. The Jury Lands
Foundations next meeting is May 28, 2015
Doors Operi Booth - T. Ali asked members if they were available to volunteer for Doors
Open or to help with a Heritage Committee display for the event. The Heritage
Committee has had a display and sold books in previous years promoting heritage
initiatives. Volunteers from the committee have been present to engage with the
community and for education about the committee initiatives. The display does not
need to be manned at all times but help will be required to set up and tear down.
Members who can volunteer are asked to send their available times to B. Weiler to help
coordinate a schedule.
REPORTS FROM OTHER COMMITTEES
Bowmanville Community Improvement Program — Next meeting date is July 15, 2015
Orono Community Improvement Program — F. Langmaid reported that the next meeting
date, which is planned to be a combined meeting with the Orono CIP group and the
Orono BIA, has not been set yet.
Newcastle Community Improvement Program — J. Earle reported that Myno Van Dyke
presented a slide show entitled Newcastle: Then and Now, which displayed historic
photos of buildings and sites in Newcastle and how they have evolved over the years to
what they look like today. The presentation covered many of the buildings in
Newcastle. The next meeting is October 15, 2015.
31 Page
Architectural Conservancy Ontario, Clarington Branch - T. Ali reported that the branch
was mentioned in Member of Parliament Erin O'Toole's' newsletter for their work on
Camp 30. The meetings are the third Wednesday of each month, the next meeting will
be May 20, 2015. A new executive committee was elected in March at the Annual
General Meeting, Tracey is now co- secretary.
Newcastle Village & District Historical Society - R. Malone reported that their corporate
membership's initiative has been successful in bringing on business's as members.
The society has commenced their strategic planning exercise and hope to have a new
strategic plan in place over the summer.
Museum - The new board has met. Staff have requested representation from the
Museum Board on the Heritage Committee. B. Weiler will follow up.
Heritage Week Working Group - B. Weiler reported'that the Heritage Week Committee
is finalizing its promotional material for this year's event which runs August 10 -16. Rack
cards and a new pop up banner should be.printed in time for Doors Open on June 13.
The week will be centered on guided walking tours and helping to promote the concert
in the park events throughout Clarington. The committee is also working to produce
walking tour brochures and an on -line format as the legacy from the event. These tours
will be available as self - guided tours beyond heritage week on the tourism website and
linked to the heritage website.
Next Meeting is June 3 at 10:00 am in Room 3C with the other partner agencies.
CORRESPONDENCE AND COUNCIL REFERRALS
407 Designated Properties and Municipal Register Properties - A report will be going to
the General Purpose and Advisory Committee on May 25, 2015 with the
recommendation to repeal two designation by -laws and to remove four properties from
the Municipal Register due to the 407 construction.
NEW BUSINESS
Ontario Heritage Conference - T. Ali and B. Weiler will report on the Ontario Heritage
Conference in Niagara -on- the -Lake at the next meeting.
Victor Suppan moved to adjourn the meeting.
Next meeting: June 16, 2015, 7:00 p.m., at Clarington Municipal Offices in Room 1 C
- -- - - -- - - - -- - - - -- -- .. _. _.._.._... . . - - - - - -- -- -- - _ . - - - -- - - _...- - - -- - -- - -- --
41Page
Appendix A - Work Plan Goals and Objectives
Goal: Public Education/ Increase Public Awareness/ Public Engagement
Objectives:
• Expand on existing website
• Moving forward with creating the Barn Book
• Creating and administering Heritage Awards program
• Heritage Week (continuing and expanding)
Goal: Heritage Resource Research and Protection
Objectives:
• Move properties from the Municipal Inventory to the
Municipal Register
o Focus on Community Improvement Areas
o vulnerable areas (intensification and new
development areas)
• Add new properties to the inventory
• Update information on properties on inventory
• Camp 30 initiatives
Goal: r Heritage Conservation Districts
Objectives:
• Explore areas identified for possible Heritage Conservation
Districts
• Explore how much work is required to initiate the process of
creating a Heritage Conservation District
Goal: Heritage Incentive Programs
Objective:
• Research possible programs other municipalities have
initiated (i.e. Tax incentive grants)
Secondary Goal: Fundraising
Objective:
• The committee should be constantly identifying opportunities
for fundraising while engaging goals and objectives
-------------------------- -- - - -- -- - - -- - - ----------
... - - - -- - -- - --
51Page
1 -4
C;1a1- IDgton A-luseuuis
To illuminate Clarington and its heritage through lasting and meaningful experiences with artifacts, exhibitions
and programmes that inspires future generations and enlivens our community
BOARD MEETING
DRAM' MINUTES
May 13, 2015
Sarah Jane Williams Heritage- Centre
62 Temperance Street Bowmanville, Ontario
Present: B. Seto O. Casimiro J. Sturdy
M. Morawetz W. Woo (7:25) S. Laing
S. Cooke (8:20) T. Thompson K. Warren
Regrets: S. Elhajjeh
1. Call to Order:
M. Adams (ED)
J. Witheridge
Executive Director, Michael Adams called the meeting to order at 7:06 p.m.
2. Adoption of Agenda:
THAT: the agenda be adopted with addition 12. g) Meeting Nights
Moved by: J. Witherage Seconded by: T. Thompson
MOTION CARRIED
3. Disclosure of Interests:
No interests were disclosed.
4. Discussion of Secretary Position
Following discussion, ED was requested to provide a job description for
the Sectretary's position for consideration and election at the June monthly
meeting. At that time an election will take place from within the board.
Consensus. M. Morawetz offered to do minutes for-this meeting.
5. Correspondence
Letter received from the Bowmanville Horticulture Society requesting a
meeting to discuss ideas for their involvement and partnership with the
museum. M. Adams will address as item 12. f) Bowmanville Horticultural
Society 50th Anniversary.
6. Announcements
M. Morawetz reported that Doors Open Clarington 2015 is coming up soon
on Saturday, June 13th. The free event runs from 10 — 4; this year featuring
the villages of Kirby and Leskard and surrounding areas, including sites at
Kirby United Church and Clarke Museum. Volunteers are still needed. Jury
Lands Foundation postcards were also distributed (Camp 30 property).
ED asked attendees to introduce themselves as this was the inaugural board
meeting for the new committee.
7. Election of Officers
ED opened the process by reviewing that these positions will stand according
to the bylaws until the first meeting of the new year (Jan 2016).
ED called for nominations for Chairperson.
THAT: nominations for chairperson be closed with two names brought
forward: Moved by: T. Thompson Seconded by: K. Warren
ED congratulated B. Seto as Chairperson
ED called for nominations for Vice Chairperson.
THAT: nominations for vice chairperson be closed with one name brought
forward. Moved by: T. Thompson Seconded by: S. Laing
ED declared I Witheridge as Vice Chairperson
K. Warren was excused from the meeting due to other commitments.
ED called for nominations for Finance Chairperson.
Two persons in attendance were nominated and declined. Consensus was to
postpone until next meeting when all members may be present.
ED called for nominations for Collections Chairperson.
THAT: nominations for collections chairperson be closed with one name
brought forward.
Moved by: J. Witheridge Seconded by: T. Thompson
ED declared S. Laing as Collections Chairperson
ED called for nominations for Property Chairperson..
THAT: nominations for property chairperson be closed with one name
brought forward. Moved by: B. Seto Seconded by: M. Morawetz
ED declared O. Casimiro as Property Chairperson
Chairperson B. Seto took the remainder of the meeting.
THAT: committee selection be deferred until next meeting.
Moved by: J. Witheridge Seconded*by: J. Sturdy
After some discussion, motion was withdrawn due to time lines for next
CMOG requirements (June 30') which will need committee input.
Board members were reminded that the bylaws state that committees must
have a minimum of two persons. Board members volunteered as follows:
Collections Committee:
S. Laing (Chair)
J. Witheridge (Board Vice Chair)
J. Sturdy
Property Committee:
O. Casimiro (Chair)
T. Thompson
M. Morawetz
B. Seto (Board Chair)
Finance Committee:
W: Woo
S. Cooke
B. Seto (Board Chair)
K. Warren (suggested in her absence)
B. Seto asked ED if a representative had been named to the board by
Newcastle Heritage Committee for this year. No one has been as of yet.
8. Approval of Minutes
THAT: the Board meeting of March 11, 2015 draft minutes be approved.
Moved by: S. Laing Seconded by: K. Warren
MOTION CARRIED
9. Business Arising from Minutes
Report reviewed from discussion meeting held April 9, 2015. Meeting notes
included with these minutes for reference. Submitted by M. Morawetz.
10. Executive Director's Report
Report was reviewed with increases realized in general visitors and school
participation. Two -staff are working on Social media daily. Lots of positive
feedback and staff taking advantage of every outreach opportunity as able.
Highlighted re: Structure & Policy: Discussion regarding the need for
Criminal Record checks. -Staff are required. ED will get an opinion from the
Municipal legal department before next meeting on need for board members
to also get a police check done routinely, including the Vulnerable Sector.
CMOG money should arrive in June this year, with new requirements due by
end of June. There are some difficulties in meeting the standards required for
temperature and light control in the archives, but the records are being kept.
Municipal funding has been approved. OPG has donated $6000 this year in
sponsorship. Three students have been hired for the summer although grant
funding provides for only two. With other staff on leave, this will help cover
requirements but at lower wages than full time staff.
ED has requested a review of the Strategic Plan. A sub - committee of B.Seto,
O. Casimira, and T. Thompson was struck. ED will email suggested dates.
THAT: the Executive Director's report be accepted as submitted.
Moved by: O. Casimiro
LOTION CARRIED
11. Committee Reports
Seconded by: S. Laing
a) Finance Report — Report Submitted by G. Humes; Reviewed by ED
O. Casimiro requested that a column be added for % on reports from the
municipality. J. Witheridge asked that "Operating" be removed from the
Statement of Operations title as its confusing to be on two of the reports. O.
Casimiro confirmed with M. Adams, ED that he had received the salary
adjustment. Noted that $155,349 Reserve Funds are kept in a separate
account.
12. New Business:
a) Curator Job Description
THAT: Curator Job Description be approved as vetted by staff & ED.
Moved by: T. Thompson
MOTION CARRIED
Seconded by: J. Witheridge
b) Heritage Committee Representative
O. Casimiro suggested K. Warren be asked to represent the museum board. B.
Seto will follow up with K. Warren and report next meeting.
c) Kirby Church
THAT: to pay back surplus funds in the amount of almost $2500 from the
2014 book sales last year at the Kirby United Church, making it clear that the
relationship is finalized with this payment.
Moved by: S. Cooke
MOTION CARRIED
Seconded by: W. Woo
Discussion followed regarding the viability of purchasing the building and
possible usages effective for the museum in future if any. It was suggested that
the next meeting to be held at the Clarke Museum with a tour of the Kirby
United Church prior to the business meeting. ED will make the arrangements.
d) Signing Authorities
B. Seto and M. Adams will maintain signing authority. After the June board
meeting, the Finance Chair will acquire signing privileges.
THAT: to facilitate ED wage payments, J. Witheridge will maintain signing
authority for those cheques only until June 30, 2015.
Moved by: W. Woo Seconded by: S. Cooke
MOTION CARRIED
e) ED Expenses
ED reminded the board that his expense reports are approved by one Board
Member, and two Board members sign the cheque per policy. Board
consensus was there was no need to review further at the Board level.
f) Bowmanville Horticultural Society 50'
ED briefly presented ideas from a meeting following a letter of invitation to
consider some mutual projects including heritage plantings at the museum, and
it as the site for their 50' anniversary. ED will respond with acknowledgement
and proceed with planning proposals.
g) Meeting Nights
Brief discussion about possible other nights of the week for board monthly
meetings as two members have conflicts. Deferred as no change was apparent.
13. Date and Place of Next Board Meeting
The next meeting will be held, Wednesday June 10th, 2015 at the Clarke
Museum site; with a tour of Kirby United Church prior starting at 7 p.m.
14. Adjournment:
THAT: the meeting adjourned at 9:47 p.m.
Moved by: J. Witheridge
MOTION CARRIED
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
clarington \Irisc ums
To illuminate Clarington and its heritage through lasting and meaningful experiences with
artifacts, exhibitions and programmes that inspires future generations and enlivens our
community
INFORMAL BOARD MEETING
NOTES / DISCUSSION
April 9, 2015 — 7 p.m.
Sarah Jane Williams Heritage Centre
62 Temperance Street Bowmanville, Ontario
Present: B. Seto (7:20) O. Casimiro M. Morawetz M. Adams (ED)
Regrets: G. Humes M. Carlton S. Laing J. Cashin -Oster
Mayor A. Foster J. Neal C. Morgan J. Witheridge
Guest: Brian Colville
Bonnie called the group to order at 7:20 p.m. welcoming those in attendance from
the board and guest Brian Colville, of the Kirby United Church.
Informal discussion followed regarding the recent work and short term objectives
of the Jury Lands Foundation (Camp 30/Boys Training School site) including an
offer by Michael to provide an opportunity within the Sarah Jane Williams
Heritage Centre exhibition space for a permanent display inviting members of the
public to record/document their stories and comments on the future uses of the site.
Brian Colville then provided an in -depth history of the Kirby United Church dating
back to 1882 which led to an understanding of the relationship with the museum &
the community as it evolved over time, including the present circumstances by
which the building is maintained and funds are raised. Volunteers hold Saturday
books sales and an annual Christmas bazaar providing for the majority of the funds
needed to maintain the basics for the building. In 2007 an engineering study was
done and showed that the building was sturdy in spite of some damage from
Hurricane Hazel in 1954 causing a crack in one wall. Brian said they. estimate that
over 1200 hours of volunteer time have gone into the site since the Oshawa
Presbytery made a motion to close it in 1974 and entrust its maintenance and future
to the trustees on the board at the time.
Further discussion reviewed taxes, maintenance challenges and costs, heating
expenses, and possible future roles realizing any future depends on finding
sustainable and viable solutions. The museum is fortunate to have in its collection
several of the pews and the pulpit. Brian was thanked for taking the time to
provide this background and present ideas on future relationships that the
volunteers hope are possible.*.
Michael agreed to follow up and to prepare a document to confirm the mutual
understanding established that the relationship has evolved and the museum has the
opportunity to begin a new chapter, while officially closing the last relationship
with handling of funds raised and expenses through the museum books as per the
Board discussions Oct 2014. This will be concluded with a distribution of surplus
funds from book sales in 2014 to assist with the church costs in 2015, subject to
Board approval. The last bills paid through the museum were as planned Dec.
2014, and outstanding bills for Jan, Feb and March are not the responsibility of the
museum.
Bonnie thanked everyone for their attendance and interest in the discussions, and
the meeting was adjourned at 9:24 p.m.
Submitted. by Marilyn Morawetz
�3 g
Report #1
Report to Council Meeting of June 1, 2015
Subject: General Purpose and Administration Committee Meeting of Monday, May
25, 2015
Recommendations:
1. Receive for Information
(a) ESD- 002 -15 Emergency Services Activity Report — 1st Quarter of 2015
(b) FND- 008 -15 Annual Leasing Report - 2014
(c) FND- 009 -15 Annual Commodity Hedging Report — 2014
(d) FND- 011 -15 Financial Update as at March 31, 2015
2. Delegation of Craig Hebert, General Manager, Port Hope Area Initiative
Management Office, Regarding an Annual Port Granby Project Update
That the delegation of Craig Hebert, General Manager, Port Hope Area Initiative
Management Office, regarding an Annual Port Granby Project Update, be received
with thanks.
3. Delegation of Shawna Kulla, Courtice Family Concerts in the Park, Regarding
a Request for an Exemption to the Sign By -law
That the sign permit fee for the Courtice Family Concerts in the Park, be waived
and the permit be extended until August 13, 2015.
4. Delegation of Anthony Wood, Regarding Concerns Related to the Proposed
Leash Free Dog Park in Newcastle
That Staff be directed to prepare a report regarding the possibility of striking a
Committee to maintain the leash free dog parks within the Municipality of
Clarington, including aspects of by -law enforcement.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379
Report #1 - 2 - June 1, 2015
5. Delegation of Janet Lange & Jennifer Laughlin, Janet Lange Art & Design,
Regarding a Request for the Municipality to Waive the Permit Fee for the
Rotary Park, Chalk it Up Event on June 20, 2015
That the Municipality of Clarington provide sponsorship to the 2015 Chalk it Up
Event in the amount of $305.10 and potentially other "in kind" services as required.
6. An Application by Far Sight Investments Ltd. to amend Zoning By -law 84 -63
to Permit a temporary Sales Office for New Homes in a Subdivision on Lambs
Road, North of King Street East, Bowmanville
That Report PSD- 028 -15 be received;
That the proposed application for Rezoning ZBA 2015 -0008 continue to be
processed including the preparation of a subsequent report; and
That all interested parties listed in Report PSD- 028 -15 and any delegations be
advised of Council's decision.
7. Cultural Heritage Impacts of Highway 407 and 418 - Process to Repeal
Heritage Designation By -laws 90 -186 and 89 -187 and Remove Four Properties
from the Municipal Registry
That Report PSD- 029 -15 be received;
That the process to repeal heritage designation By -law 90 -186 for 1909 Bloor
Street and heritage designation By -law 89 -187 for 5415 Solina Road, under Part IV
of the Ontario Heritage Act be initiated;
That the Clerk prepare the required Notice of Intention to Repeal the Designations
pursuant to the provisions of the Ontario Heritage Act,
That depending on the response to the Notice of Intention to Repeal, the Clerk
either prepare the necessary motion to have Council Repeal the by -laws or report
back to Council regarding objection(s) received;
That 5531 Bethesda Road, 5681 Acres Road, 5658 Bethesda Road and 7500
Highway 35/115 be removed from the Municipal Register; and
That all interested parties listed in Report PSD- 029 -15 and any delegations be
advised of Council's decision.
Report #1 - 3 - June 1, 2015
8. Bill 73 — Smart Growth for our Communities Act 2015 Proposed Amendments
to the Planning Act
That Report PSD- 030 -15 be received;
That Report PSD- 030 -15 be endorsed as the municipality's comments on Bill 73
with the following addition as a fourth section to Section 39:
Proposed Change — To require, without compensation, dedication of
valleylands and other environmentally sensitive lands through the
subdivision and consent process.
Under the Planning Act, parkland dedication is a requirement. There is no
requirement for the dedication of environmentally sensitive lands. In most
cases, developers are readily agreeable to dedicate these lands as they are
a liability for them. Public ownership of these lands may be important to
implement the PPS to protect the natural environmental features and
potentially for active transportation networks.
In the past, we have had developers who have retained valleylands or other
environmentally sensitive lands for future negotiation purposes. As an
example, the Graham Creek valley and a portion of the Wilmot Creek
wetland in Newcastle Village was retained by two different developers.
Some of this land has been subsequently dedicated. The lands are not
dedicated as the application for plan of subdivision specifically excludes
these lands.
It is recommended that where the Municipality or another public agency (e.g.
Conservation Authority) has identified environmentally sensitive lands for
future public ownership, and these lands are within a property that is subject
to an application for a plan of subdivision or consent, the Act require that
these lands be dedicated to the public authority;
That a copy of Report PSD- 030 -15 be forwarded to the Ministry of Municipal Affairs
and Housing; and
That Granville Anderson, MPP, the Durham Regional Planning and Economic
Development Department and any delegations be forwarded a copy of Report
PSD- 030 -15 and Council's decision.
Report #1 - 4 - June 1, 2015
9. Co- ordinated Provincial Review of the Growth Plan for the Greater Golden
Horseshoe; Greenbelt Plan, Oak Ridges Moraine Conservation Plan and
Niagara Escarpment Plan Part 2 - Comments
That Report PSD- 031 -15 be received;
That Report PSD- 031 -15 be endorsed as the municipal comments on the four plan
co- ordinated review;
That a copy of Report PSD- 031 -15 be forwarded to the Ministries of Municipal
Affairs and Housing; Natural Resources and Forestry; and the Ministry of
Agriculture and Rural Affairs; and
That Granville Anderson, MPP, and all interested parties listed in Report
PSD- 031 -15 and any delegations be advised of Council's decision.
10. Bond Head Public Information Centre
That Report EGD- 010 -15 be received;
That staff be directed to hold another Public Information Centre with preliminary
design options to improve public safety along Mill Street; and
That all interested parties listed in Report EGD- 010 -15 and any delegations be
advised of Council's decision.
11. Policy for Entrances
That Report EGD- 011 -15 be received;
That Committee recommend to Council that the Policy for Entrances (Attachment 1
of Report EGD- 011 -15) be approved; and
That the amendment to By -law 2006 -105 (being a by -law to regulate the
construction of driveway entrances upon highways under the jurisdiction of the
Municipality of Clarington- Attachment 2 of Report EGD- 011 -15) be approved as
outlined in Attachment 3 to Report EGD- 011 -15 to include a requirement for
property owners to obtain an entrance permit prior to the Municipality issuing a Site
Alteration Permit or prior to the Conservation Authority issuing a Permit under Ont.
Reg. 168/06 and to include an updated cost recovery fee schedule.
Report #1 - 5 - June 1, 2015
12. Implementing Photo -Radar Enforcement within the Municipality of Clarington
Whereas the residents of the Municipality of Clarington desire to provide safe
communities for pedestrians at and around school properties and other community
safety zones;
And whereas speed of traffic in and around school properties and other community
safety zones is recognized as a serious safety concern;
And whereas the Province of Ontario instituted and authorized a speeding
monitoring system involving the use of Photo -Radar in 1994 in order to reduce
speeds on roadways;
And whereas photo -radar has shown itself to be effective in reducing speeds in
areas in which it is operating;
And whereas the Clarington' Safe Communities Committee believes that the use of
photo -radar to reduce vehicle speeds in school and other community safety zones
may be an effective and cost efficient means of helping to create a safer
environment for pedestrians in Clarington;
Now therefore be it resolved that staff, in consultation with DRPS and other
appropriate authorities, consider and prepare a report for Council on the viability of
implementing a program of photo -radar enforcement on municipal roads with the
aim of reducing vehicle speeds and enhancing public safety.
13. June is Recreation and Parks Month 2015
That Report CSD- 005 -15 be received; and
That the month of June is proclaimed as Recreation and Parks Month in the
Municipality of Clarington.
14. Standing Committee Structure and Meeting Schedules
That Report CLD- 012 -15 be received;
That Option 4, as detailed in Report CLD- 012 -15, be adopted as the standing
Committee Structure and corresponding meeting schedule protocol for the
Municipality of Clarington; and
That the proposed amendments to the new draft procedural By -law (tabled at the
April 27, 2015 Council Meeting) be approved.
Report #1 - 6 - June 1, 2015
15. 2015 Surface Asphalt, Various Locations
That Report COD - 010 -15 be received;
That Coco Paving Incorporated with a total bid amount of $507,471.22 (net H.S.T.
Rebate) being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2015 -10 be awarded the contract for 2015 Surface
Asphalt Contract for Various Locations as required by the Municipality of
Clarington, Engineering Services Department;
That the total funds required in the amount of $523,000.00 (net HST Rebate)
including construction cost of $507,471.22 and $15,528.78 contingency be drawn
from the following accounts:
Pavement Rehabilitation
110 -32- 330 - 83212 -7401
$
164,000.00
Jane Street Reconstruction
110 -32- 330 - 83342 -7401
$
93,000.00
Flett Street Reconstruction
110 -32- 330 - 83357 -7401
$
48,000.00
Green Road Surface Asphalt
110 -32- 330 - 83276 -7401
$
218,000.00
That all interested parties listed in Report COD - 010 -15 and any delegations be
advised of Council's decision.
16. Quarry Bridge Rehabilitation
That Report COD - 011 -15 be received;
That All Services Inc. with a total bid amount of $851,278.37 (net H.S.T. Rebate)
being the lowest responsible bidder meeting all terms, conditions and specifications
of Tender CL2015 -5 be awarded the contract for Quarry Bridge Rehabilitation as
required by the Municipality of Clarington, Engineering Services Department;
That the total funds required in the amount of $919,000.00 (net HST Rebate)
including construction cost of $851,278.37 (net HST Rebate) and $67,721.63 (net
HST Rebate) contingency be drawn from the following accounts:
Structures Rehabilitation 110 -32- 330 - 83275 -7401 $ 875,000.00
Roadside Protection 110 -32- 330 - 83338 -7401 $ 44,000.00
That all interested parties listed in Report COD - 012 -15 and any delegations be
advised of Council's decision.
Report #1 - 7 - June 1, 2015
17. Nash Road Rehabilitation
That Report COD - 012 -15 be received;
That Ashland Paving Incorporated with a total bid amount of $1,183,891.32 (net
H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL2015 -9 be awarded the contract for Nash Road
Rehabilitation and Green Road Culvert Replacement as required by the
Municipality of Clarington, Engineering Services Department;
That the funds required in the amount of $1,219,000.00 (net HST Rebate) including
construction cost of $1,183,891.32 and $35,108.68 contingency be drawn from the
following accounts:
Pavement Rehabilitation 110 -32- 330 - 83212 -7401 $ 954,000.00
Development Charges 110 -32- 330 - 83212 -7401 $ 265,000.00
That all interested parties listed in Report COD - 012 -15 and any delegations be
advised of Council's decision.
18. Annual Statement for the Development Charges Reserve Fund for the Year
Ended December 31, 2014
That Report FND- 010 -15 be received; and
That a copy of this report be sent to the Ministry of Municipal Affairs and Housing.
19. Appointment to the Orono Arena Board
That John Witheridge be appointed to the Orono Arena Board for a term ending
December 2018, or until a successor it appointed.
20. Alter the Agenda of the June 22, 2015 General Purpose and Administration
Committee Meeting
Whereas it is anticipated that a report regarding the Clarington Older Adult Strategy
is expected to garner significant public interest;
And whereas there are also two public meetings, for the purposes of planning
applications, scheduled for the same General Purpose and Administration (GPA)
Committee meeting, Monday, June 22, 2015;
Therefore be it resolved that the order of the agenda for the GPA meeting of
June 22, 2015 be altered such that the report concerning the Clarington Older Adult
Strategy, and any related delegations, be considered at 1:00 PM, resulting in a
resumption of the regular business following thereafter.
Unfinished Business #1
Excerpt of Council Minutes —April 27, 2015
Item 41
Resolution #C- 147 -15
Moved by Councillor Partner, seconded by Councillor Woo
Whereas Resolution #GPA- 241 -15 was passed, directing staff to prepare a report on
various meeting schedules by June, 2015; and that staff consider holding Public
Meetings at 6:00 PM before the Council meetings;
And whereas a potential change to meeting schedules will impact any changes
proposed to be made to the existing Procedural By -law as a result of Report
CLD- 006 -15;
Now therefore be it resolved that Item #41 of Report #1, regarding the new procedural
by -law, be tabled pending consideration of the staff report regarding meeting schedules.
Carried
The Resolution contained in Item 41 of Report # 1 — April 27, 2015 reads as follows:
Procedural By -law and Related Policies — Improvement and Efficiency
Amendments
That Report CLD- 006 -15 be received;
That, in the interest of improving communication flow and providing for greater
efficiencies during meetings, the Procedural By -law 2011 -016 be repealed and a
new procedural by -law be approved (Attachment 1 to Report CLD- 006 -15) with the
following changes to the proposed Procedural By -law:
That announcements by Members of Council be limited to meetings that are
televised;
That each member of Council have a total of five minutes to announce or
comment on community events and activities;
That all communications be included on the General Purpose and
Administration Committee Meeting Agenda;
That communications shall be included in it's entirely unless it is
impracticable to do so in which case it shall be included in a manner as
determined by the Municipal Clerk;
That a motion to refer or commit, or any amendment to it, is debatable and
shall include:
Unfinished Business #1
a) The name of the committee or person to whom the matter
is to be referred, and
b) The terms for referring the matter and the time or period, if
any, on or within which the matter is to be returned;
That, Section 9.2.2, Delegations, be amended to add the following to the
end:
"unless a majority of the Members present vote to hear the
delegation ";
That Section 9.2.4, Request to Speak — Required, be amended to delete
"agenda item ";
That, notwithstanding 7.2.1, when a Member declares on a matter(s) at a
Council meeting, later in the meeting when the confirming by -law is on the
floor, the Member's declaration is understood and the Member may remain
in the room in which the meeting is taking place and participate in the vote
on the confirming by -law;
That, Other Business, be amended to allow Members, to ask questions of
Department Heads pertaining to any matter, including those not necessarily
listed on the agenda in both General Purpose and Administration Committee
and Council meetings;
That the Order of Business for the Committee meetings be amended such
that the "Other Business" section of the Agenda is considered prior to the
adoption of the Agenda.
That, where Council deems it appropriate to communicate its position to
municipalities beyond those in the Region of Durham, the resolution be forwarded
to the Association of Municipalities of Ontario (AMO) and /or the Federation of
Canadian Municipalities (FCM) rather than each individual municipality;
That the proposed amendments to Policy F9, Proclamations, as outlined in Section
2.11 and Attachment 2 of Report CLD- 006 -15, be approved.
That Staff are encouraged to adopt a best practice, such that potential delegates be
forwarded to the appropriate department to discuss their issues; and
That the authority to appoint private parking enforcement officers be delegated to
the Municipal Clerk.
The Draft Consolidated By -law to be distributed under separate cover.
Summary of By -laws
June 1, 2015
BV -laws
2015 -029 Being a By -law to govern the proceedings of the Council of the Municipality of
Clarington, its General Purpose and Administration Committee and Special
Committees, and to repeal By -law 2011 -016, as amended (Tabled at the
April 27, 2015 Council meeting)
2015 -040 Being a By -law to amend By -law 2006 -105 to regulate the construction of
driveway entrances upon the highways under the jurisdiction of the Municipality
of Clarington (Item 11 of Report #1)
2015 -041 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the Municipality of Clarington [Lindvest Properties (Clarington) Limited]
(Approved by Council on June 2, 2014)
2015 -042 Being a By -law to appoint an individual as a Parking Enforcement Officer for
Private Property (Greg Unhola) (83, 87, 90, 91, 94, 98, 102, 106, 120, 124, 128,
132 & 136 Aspen Springs Drive, 72 Martin Road, 243 King .Street East,
144 Queen Street, 95 Wellington Street, Connell Lane from Unit 2 to Unit 95
and Farmstead Drive from Unit 2 to Unit 69 Bowmanville)
2015 -043 Being a By -law to appoint individuals as Parking Enforcement Officers for
Private Property (Paul Long, Nick Koitsopoulas, Jason Aiton, Brett MacNeil,
Jeremy Andrews, Connor Cosgrove, Craig Bennett and Greg Unhola) (1 -
142 Lander Crescent (Fire Route Only) Bowmanville, and 1651 — 1669
Nash Road, Courtice)
2015 -044 Being a By -law to exempt a certain portion of Registered Plan 40M -2529 from
Part Lot Control (Lanarose Properties Ltd.)
udan
Clerk's Department
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905 -623 -3379 ext. 2102.
To: Mayor Foster and Members of Council
From: Anne Greentree, Municipal Clerk
Date: May 29, 2015
Subject: Council Meeting Agenda — June 1, 201 5 — Update
File: C05.Council
Please be advised of the following updates to the Council Agenda:
Moment of Reflection (Correction)
Please note that the "Moment of Reflection" was inadvertently referred to as the
"Invocation" on the Agenda distributed on May 28, 2015. This has now been corrected on
the final agenda. I apologize for this oversight.
Correspondence for Direction (Addition)
F .
The Honourable Erin O'Toole, Member of Parliament, Durham, advising of the
government of Canada's $150 million CANADA 150 Fund to support the
rehabilitation, renovation and expansion of existing community infrastructure;
providing examples of eligible projects; and, advising the deadline to apply for
funding is June 9, 2015. Information on eligibility and how to apply is available at
www. Fed DevOntario.gc.ca /Cl P150.
(Motion to advise of action take with respect to
Staff Report #1)
Staff Report(s) (Addition)
1. Attached is Staff Report #1 - Report CSD -006 -15 — Canada 150 Community
Infrastructure Program
Unfinished Business (Attachment)
Report CLD -006 -15 - Procedural By-law and Related Policies — Improvement and
Efficiency Amendments (Tabled at the April 27, 2015 Council Meeting) - Attached
for Members of Council is the Procedural By -law with annotations referring to the
new Committee Structure.
CLERK'S DEPARTMENT MEMO
Attached for Members of Council is the Final Consolidated Agenda.
Lf2
Anne Greent , B.A., CMO
Municipal Clerk
CAG /cf
c: F. Wu, Chief Administrative Officer
Department Heads
PAGE 2
11H - il M11 MIA, rf-)? ME 71
Staff Report #1
Community Services
w .
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905 - 623 -3379 ext. 2102.
Report To: Council
Date of Meeting: June 1, 2015
Report Number: CSD- 006 -15 Resolution:
File Number: NIA By -law Number:
Report Subject: Canada 150 Community Infrastructure Program
Recommendations:
1. That Report CSD - 006 -15 be received;
2. That staff be authorized to complete an application to the Canada 150 Community
Infrastructure Program for the Garnet B. Rickard Recreation Complex Community Hail
Renovation at a total project cost of $910,000.00 (exclusive of net HST);
3. That, if the application is approved, the 50% municipal contribution of $455,000.00
(exclusive of net HST) be financed from the CSD Refurbishment reserve fund in the
amount of $227,500.00 and from the Community Services Capital reserve fund in the
amount of $227,500.00; and
4. That Council authorize the Mayor and CAO and/or Clerk to execute a contribution
agreement and any other documents required to formalize this funding opportunity.
Municipality of Clarington
Report CSD -006 -15
Report Overview
Page 2
The Community Services Department is seeking approval to submit an application for the
Canada 150 Community Infrastructure Program that would see a renovation to the community
hall at the Garnet B. Rickard Recreation Complex.
1. Background
On May 15, 2015 the federal government announced the $150 - million national program
designed to invest in community infrastructure and to create a lasting legacy as Canada
prepares to celebrate the 150f" anniversary of Confederation in 2017. FedDev Ontario is
now accepting applications for funding allocated at $44.4 - million over two years, to
rehabilitate, renovate and expand public infrastructure in Southern Ontario. Applications
will be accepted until 5 :00pm EDT on June 9, 2015.
Program eligibility requires the project fall into an eligible category, be for use by the
public, funded by the applicant a minimum of 50% (priority may be given to projects
funded by the applicant at 66.6 %) and be substantially complete by March 31, 2018.
2. Project Details
The Garnet B. Rickard Recreation Complex, originally constructed in 1988, is a key
community activity hub for residents of Clarington. As the home of the Clarington Sports
Hall of Fame Annual Gala and other municipal and community events, the community
hall is a key component of the spirit of our residents.
The project scope proposes an expansion of approximately 1,500 square feet onto the
south and /or west of the existing community hall area. The new space would
accommodate a larger commercial -style kitchen facility, expanded male and female
washrooms and the construction of a fully accessible washroom. Additionally the main
entrance to the community hall as well as all interior doors will be upgraded to enhance
accessibility. The existing community hall space will be renovated with new flooring,
accessibility to the stage area, bar renovation and interior finishes.
Based on the timing requirements outlined in the program application guide, the
preliminary project schedule is as follows:
Design consultant selection - May 2016
Project design - June to August 2016
Project tender - September to October 2016
Project start - November 2016
Project completion - March 2017
Municipality of Clarington
Report CSD -006 -15 page 3
3. Financial Considerations
The estimated total cost of the project is $910,000.00 (exclusive of net HST) including:
Construction $700,000.00
Design $105,0W00
Contingency $105,000.00
Total $910,000.00
Based on the requirement for 50% of the total cost to be funded by the applicant, the
municipal share of the project of $455,000.00 (exclusive of net HST) will be split at 50%
coming from the CSD Building Refurbishment reserve fund and the Community Services
Capital reserve fund.
4. Concurrence
This report has been reviewed by Nancy Taylor, Director of Finance who concurs with
the recommendations.
5. Conclusion
It is respectfully recommended that the project be approved for consideration and staff
be directed to complete and submit the application and related information for
consideration under this recently announced federal program.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by:
Reviewed C)MXt&�
a6,_
JosQlph P, Caruana, Franklin Wu,
Director of Community Services Chief Administrative Officer
Staff Contact: George Acorn, Manager of Facilities, 905- 623 -3379 ext. 2503 or
ga corn @clarington. net
Municipality of Clarington
Report CSD- 000 -15
The following is a list of the interested parties to be notified of Council's decision:
The Honourable Erin O'Toole, Minister of Veterans Affairs
CIO Constituency Office
54 King Street East
Bowmanville, Ontario
L1C 1N3
JPCIGAIWG
Paae 4
Council Agenda
Date: Monday, June 1, 2015
Time: 7:00 PM
Place: Council Chambers
Final
The Municipality of Clarington makes an audio record of Council meetings. If you make a
delegation /presentation to a Council meeting, the Municipality will be audio recording you and will
make the recording public by publishing the recording on the Municipality's website. In addition,
please be advised that some of the Council meetings may also be video recorded.
Meeting Called to Order
Moment of Reflection
Disclosure of Pecuniary Interest
Announcements
Adoption of Minutes of Previous Meeting(s)
Minutes of a regular meeting of Council May 11, 2015
Presentations
a• Margery Freethy — 2015 Senior of the Year Award
Delegations
There are no Delegations scheduled for this meeting.
Communications
Receive for Information
I - 1 Minutes of the Newcastle Memorial Arena Management Board dated April 14, 2015
1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated
May 12, 2015.
1 - 3 Minutes of the Clarington Heritage Committee dated May 19, 2015
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T (905)623 -3379 F (905)623 -3330
Council! Agenda - 2 - June1, 2015
1-4 Minutes of the Clarington Museums and Archives Board dated May 13, 2015 and
Informal Board Meeting Notes /Discussion dated April 9, 2015
1 - 5 Brian Brasier, Executive Director, Friends of Second Marsh — Appointment to the Board
of Directors
1-6 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional Municipality
of Durham - Quarterly Report on Planning Activities (First Quarter: January 1, 2015 to
March 31, 2015)
1-7 Dietmar Reiner, SVP Nuclear Projects, Ontario Power Generation (OPG) - Status of the
Refurbishment of the Darlington Nuclear Generating Station Project
1-8 Kathy Stranks, Manager, Corporate Secretariat, CEO's Office, Toronto and Region
Conservation Authority (TRCA) - Canada - Ontario Agreement on Great Lakes Water
Quality and Ecosystem Health
1 - 9 Mayor Geoffrey Dawe, Town of Aurora - Community Mailboxes
1-10 Jennifer Lane, Administrative Assistant, Development Services Department, Planning
Services, City of Oshawa - Comments on the Discussion Document for the 2015
Coordinated Review of the Growth Plan for Greater Golden Horseshoe, the Greenbelt
Plan, the Oak Ridges Moraine Conservation Plan and the Niagara Escarpment Plan
Jennifer Lane, Administrative Assistant, Development Services Department, Planning
Services, City of Oshawa - Comments on Bill 73 -- Smart Growth for Our Communities
Act, 2015 Proposed Amendments to the Planning Act
1-12 Debbie Shields, City Clerk, City of Pickering - Bill 73 -- Proposed Smart Growth for Our
Communities Act, Proposed Changes to the Planning Act and the Development
Charges Act
Receive for Direction
D - 1 Sheila Nicholas, Chair, Teachers of English as a Second Language Association of
Ontario — Request for Proclamation of "English as a Second Language Week"
D - 2 Robert Finch, Dominion Chairman, The Monarchist League of Canada — The Queen's
Reign
D - 3 Sylvie A. Landry, President, L'Assemblee des communaut6s francophones de l'Ontario,
Durham - Peterborough (ACFO -DP) — Request for Proclamation of "Franco - Ontarian
Day"
D-4 Ksenija Knezic, Information & Services Assistant, Spina Bifida & Hydrocephalus
Association of Ontario- Request for Proclamation of "Spina Bifida and Hydrocephalus
Awareness Month"
Council Agenda - 3 - June1, 2015
D - 5 The Honourable Erin O'Toole, Member of Parliament, Durham - Prime Minister's
Volunteer Awards
D - 6 The Honourable Erin O'Toole, Member of Parliament, Durham - Canada's $150 million
CANADA 150 Fund
Committee Report(s)
1. General Purpose and Administration Committee Report of May 25, 2015
Staff Report(s)
1. Report CSD -006 -15 — Canada 150 Community Infrastructure Program
Unfinished Business
1. Report CLD- 006 -15 - Procedural By -law and Related Policies — Improvement and
Efficiency Amendments (Tabled at the April 27, 2015 Council Meeting)
By -laws
Procedural Notice(s) of Motion
Other Business
Confirming By -Law
Adjournment