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HomeMy WebLinkAbout04/13/2015Council Agenda Date: Monday, April 13, 2015 Time: 7:00 PM Place: Council Chambers The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. Meeting Called to Order Invocation Disclosure of Pecuniary Interest Announcements Adoption of Minutes of Previous Meeting(s) Minutes of a regular meeting of Council March 23, 2015 Presentations a. Sheila Crook - Certificate of Recognition — Nomination as a Global Community Champion for Women's Economic Empowerment b. Ann Harley, A Gift of Art and James Campbell, Visual Arts Centre of Clarington — Proceeds of the Mayor's Gala — For the Love of Art Delegations (List as of time of Publication) a. Derek Lang — Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) b. Allan Tibbles, Vice - President, Clarington Older Adult Association Board of Directors — Report CSD- 003 -15 — Clarington Older Adult Strategy (Report #1) C. Allan Bayliss, Treasurer, Clarington Older Adult Association Board of Directors — Report CSD- 003 -15 — Clarington Older Adult Strategy (Report #1) d. Ted Brown - Report CSD- 003 -15 — Clarington Older Adult Strategy (Report #1) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330 Council Agenda - 2 - April 13, 2015 e. Barb Singleton, Clarington Older Adult Centre Board - Report CSD- 003 -15 — Clarington Older Adult Strategy (Report #1) Taylor Murray - Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) g. John Van Seters - Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) h. Kristina Vizza - Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) Wendy Kamstra - Report PSD -019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) Ken Ferguson - Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) k. Don Welsh - Report CSD- 003 -15 — Clarington Older Adult Strategy (Report #1) Communications Receive for Information I - 1 Minutes of the Clarington Museums and Archives Board dated March 11, 2015 1 - 2 Minutes of the Agricultural Advisory Committee dated March 12, 2015 1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated March 17, 2015 1 - 4 Minutes of the Clarington Heritage Committee dated March 17, 2015 1 - 5 Minutes of the Ganaraska Region Conservation Authority dated March 19, 2015 1 - 6 David Newland, Director General, Directorate of Nuclear Cycle and Facilities Regulation, Regulatory Operations Branch, Canadian Nuclear Safety Commission (CNSC) — CNSC Response to Information Presented by Preet Khurana 1 - 7 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — DurhamNork Energy from Waste Project 1 - 8 Line (Lynn) Millette, Emergency Management Coordinator, Durham Emergency Management Office, Regional Municipality of Durham — Nuclear Public Alerting System Spring Testing Council Agenda - 3 - April 13, 2015 Receive for Direction D - 1 Jade Harper, Executive Director, Victim Services of Durham Region — Request for Proclamation of "National Victims of Crime Awareness Week" D - 2 The Honourable Mario Sergio, Minister Responsible for Seniors Affairs — Request for Proclamation of "Seniors' Month" D - 3 Karen Bastas, Event Coordinator, Vice - President, Newcastle Business Improvement Area - Request to Host a Fireworks Display D - 4 P. McRobbie, C. McDonald, N. Kelman, J. Sinacori, J. Bedford, M. Shackleton, S. & E. Hallett, H. & B. Collmorgen, L. Abrams, C. Patel, E. Harper, D. Duncan, B. Lees, M. Sugg, G. McArthur, R. Cameron and M. Howe - Opposition to the Transfer of Responsibilities of the Provision of Older Adult Recreation Services D - 5 The Honourable Michael Chan, Minister of Citizenship, Immigration and International Trade - Lincoln M. Alexander Award 2015 D - 6 The Honourable Mario Sergio, Minister Responsible for Seniors Affairs - 2015 Senior Achievement Award Program D - 7 The Honourable Mario Sergio, Minister Responsible for Seniors - 2015 Senior of the Year Awards D - 8 Deb Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Budget Allocation for a Fire Services Study D - 9 Jennifer Guzzi, Manager, Real Estate Leasing, LCBO — Site Plan Application for new LCBO Store at Highway 2 and Darlington Boulevard Committee Report(s) General Purpose and Administration Committee Report of March 30 /April 8, 2015 (To be distributed under separate cover) Staff Report(s) Unfinished Business By -laws Procedural Notice(s) of Motion Other Business Confirming By -Law Adjournment Council Meeting Minutes March 23, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk's Department at 905 - 623 -3379. Minutes of a regular meeting of Council held on March 23, 2015, at 7:00 PM, in the Council Chambers. Councillor Partner led the meeting in prayer. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, A. Cannella Director of Community Services, J. Caruana Corporate Initiatives Officer, C. Clifford Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services and Human Resources, M. Marano Communications Coordinator, J. Stycuk Director of Finance /Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Municipal Clerk, A. Greentree Committee Coordinator, M. Chambers Disclosures of Pecuniary Interest There were no pecuniary interests stated for this meeting. Announcements Councillor Neal announced the following: • Heart Symposium, Heart Attack Counter Attack on Saturday, April 11, 2015 from 9:30AM to 2:OOPM at the Faith United Church in Courtice. Council Meeting Minutes - 2 - March 23, 2015 Councillor Partner announced the following: • The Gift of Art Drama Club Fundraiser, Kickstart Campaign, $5 Donations are being accepted. Please visit the website: https: /Iwww. kickstarter.com /projects /349582324/save- the - stage- door /posts • Orono Amateur Athletic Associations Hockey Registration for the 2015/2016 Season on Monday, March 23 and Thursday, March, 26, 2015 from 7:00 PM to 9:00 PM at the Orono Arena. • Orono Amateur Athletic Associations Outdoor Soccer 2015 Season Registration on Monday, March 23 and Thursday, March, 26, 2015 from 7:00 PM to 9:00 PM at the Orono Arena. Councillor Partner noted that the Orono Amateur Athletic Association is in need of volunteers for both of these organizations. • Brimacombe's Annual Puddle Jump on Sunday, March 29, 2015,. Registration begins at 9:00 AM and the event begins at 11:00 AM. • Clarington Public Library's Natural Landscaping Workshop "Greening Your Grounds" second of the two -part workshop on Monday, March 30, 2015 from 6:30 PM to 9:00 PM. • Orono Town Hall, Breaking Bread for Afghan Women on Wednesday, March 25, 2015. • Orono Horticultural Society's Think Spring Show on Thursday, March 26, 2015 at the Orono United Church at 7:30 PM. • Ganaraska Region Conservation Authority's Maple Syrup Day on Saturday, March 28, 2015 from 10:00 AM to 1:00 PM. Please email info _grca.on.ca for more details. • Hotel California, Eagles Tribute Band will be playing on Saturday, March 28,, 2015 at the Newcastle Town Hall. • Applications are being accepted for Trees for Rural Roads Program until March 31, 2015, contact Central Lake Ontario Conservation Authority for applications for more information contact Kestrel Wraggett at 905 -885 -8173 or kwraggett(ogrca.on.ca Councillor Traill congratulated Sheila Crook of the Bowmanville Business and Professional Women's Club on being one of the five Canadian women nominated to be named a United Nation Women- Empower Women Global Champion for Women's Economic Empowerment. Councillor Woo announced the following: Concept Plan for Rickard Park in the Foster Creek Development on Tuesday, March 24, 2015 at the Newcastle Public Library from 6:30 PM to 8:00 PM. Lions Quest Canada Community Workshop on Tuesday, March 31, 2015 at the Clarington Older Adults Centre. Council Meeting Minutes - 3 - March 23, 2015 Councillor Hooper announced the following: • Bowmanville Eagles are playing in the Schmalz Cup Final on Monday, March 23, 2015 at the Garnet B. Rickard Complex. • Baseline Community Centres' Final Hurrah on Sunday, March 29, 2015 from 3:00 PM to 5:00 PM at the Baseline Community Centre. • Clarington Older Adults Association is co- hosting Scott Woods, Live Show Fiddling in the Key of Eh at the Hope Fellowship Church on Tuesday, April 21, 2015 at 7:00 PM. • Girl's Night Out in Downtown Bowmanville on Thursday, April 2, 2015. Mayor Foster announced the following: • Clarington Board of Trade's Simply Social on Wednesday, March 25, 2015 at Seasons Clarington from 5 :00 PM to 7:00 PM. • National Purple Day for Epilepsy Awareness on Thursday, March 26, 2015. • Clarington Older Adults Associations Annual General Meeting on Friday, March 27, 2015 at the Clarington Beech Centre from 12:00 PM to 2:00 PM. • Bowmanville Figure Skating Club's Carnival on Sunday March 29, 2015 at the Garnet B. Rickard Complex at 1:00 PM. Trulls road Free Methodist Church's Ribbon Cutting on Friday, March 27, 2015 at 3:00 PM. Minutes Resolution #C- 094 -15 Moved by Councillor Traill, seconded by Councillor Woo That the minutes of a regular meeting of Council March 2, 2015, be approved. Carried Presentations Mayor Foster presented a Certificate of Recognition to Aleena Luetchford in recognition of her receiving a Gold Medal Award for the 50m Butterfly at the Speedo Eastern Canadian Open. Mayor Foster presented a Certificate of Recognition to Tim and Sharyn Sargent in recognition of receiving the "Canadian Jersey Cow of the Year" Award for Enniskillen Tops Grove 95 -5E from Jersey Canada. Delegations There were no delegations scheduled for this meeting Council Meeting Minutes - 4 - March 23, 2015 Communications 1- 1 Minutes of the Newcastle Village Community Hall Board dated January 20, 2015. 1 - 2 Minutes of the Durham Nuclear Health Committee (DNHC) dated January 23, 2015. 1 - 3 Minutes of the Agricultural Advisory Committee of Clarington dated February 12, 2015. Resolution #C- 095 -15 Moved by Councillor Cooke, seconded by Councillor Hooper That the communications I - 1 to I - 3 to be received for information be approved. Carried Correspondence for Direction Correspondence Item D -8 and D -9 were received as a hand -out. D - 1 The Honourable Erin O'Toole, MP — Durham, requesting that the first Saturday in June (June 6, 2015), be proclaimed "National Health and Fitness Day" to increase awareness among Canadians of the significant benefits of physical activity and to encourage Canadians to increase their level of physical activity and participation in recreational sports and fitness activities. (Proclaimed) D - 3 William Stratton, Chair, Day of Mourning Committee, Durham Labour Council, advising that on April 28, 2015, the Durham Region Labour Council will be observing the National Day of Mourning at Oshawa City Hall; advising in 1991, An Act Respecting a Day of Mourning for Persons Killed or Injured in the Workplace proclaimed April 28 of each year as a "National Day of Mourning "; requesting that April 28, 2015, be proclaimed as "Day of Mourning" and that flags be lowered, where possible, on Municipal Buildings in honour and remembrance of those killed at the workplace. An invitation was extended to all Members of Council to attend the Durham Region Labour Council ceremony. (Correspondence referred to Item 12 of Report #1) Council Meeting Minutes - 5 - March 23, 2015 D-4 John Vogels and Laurel Gould, requesting an extension to July 1, 2015, for use of a house trailer as living quarters at 6040 Darlington Manvers Townline Road during construction of a new residential dwelling to replace their home which was destroyed by fire in February, 2014. (Extension to the use of a house trailer as temporary living quarters at, 6040 Darlington Manvers Townline Road until July 1, 2015, approved subject to the signing of a further Letter of Undertaking) D - 5 Mayor Simpson, City of Quesnel, British Columbia, advising of the Ride Across Canada, a cross - country horseback journey to raise awareness of veterans in the community and the unique challenges they face; indicating the ride will commence in Victoria, B.C. on April 11, 2015, will stop in Clarington along the way, and will reach St. John's, Newfoundland in November; requesting information regarding regulations, permits, by -laws and route suggestions and waiving of fees for any required permits; and, indicating that further information about the Ride Across Canada can be found on the Communities for Veterans Foundation website at http:// www .communitiesforveterans.com /. (Correspondence referred to staff) D - 6 The Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs, advising that applications are being accepted for the 2015 Premier's Award for Agri -Food Innovation Excellence Program, a program to recognize and foster the spirit of innovation that thrives in Ontario's agricultural sector and encourages the development of rural communities, farms, agri -food processors and agri -food organizations by adding value to existing products, creating jobs and driving economic growth; forwarding the 2015 Program Guidebook and Application form providing details on eligibility, innovation categories, assessment criteria and the application and selection process; and, requesting Council to encourage outstanding agriculture and ag'ri -food innovators to submit an application by 5:00 p.m. on April 10, 2015. (Correspondence to be placed on the Municipal website) D - 7 Dan Caudle, President, Pride Durham Inc., advising that Pride Durham Inc. will be hosting their Annual Pride Celebrations in Durham Region between June 1 and June 7, 2015; requesting that the week be proclaimed "Pride Week "; and, requesting that the Pride Flag be raised for the week in support of Clarington being a welcoming and diverse community making LGBTQ constituents feel welcome. (Proclaimed and permission granted to raise the Pride Flag during June 1 to June 7, 2015) Council Meeting Minutes - 6 - March 23, 2015 D-8 Kevin Tunney, Tunney Planning Inc., requesting that the applications submitted by 289143 Ontario Limited for proposed Draft Plan of Subdivision and Rezoning to permit a 234 unit residential development (Files S -C -2012 -0001 AND ZBA 2012 -0008) tabled by the Council to the March 30, 2015, GPA meeting, be referred to the April 20, 2015, GPA meeting. (Files S -C- 2012 -0001 and ZBA2012 -0008 referred to the April 20, 2015, GPA meeting) D - 9 Peggy Brain, forwarding comments on Report OPD- 002 -15 — Sidewalk Snow Removal and Clearing and expressing her disapproval of the Council's decision; she feels that is it not the responsibility of the homeowners to clear the residential sidewalks and that the Municipality should be providing sidewalk snow clearing services for all of the sidewalks in the Municipality of Clarington. She feels that the homeowners without sidewalks are privileged and those who have sidewalks are forced to provide free labour for the Municipality. She feels the fines are unreasonable and provided several examples of residents who are unable to clear their sidewalks for various reasons and feels the homeowners with sidewalks are not treated with the same respect as those without sidewalks. (Motion to refer correspondence to Item 8 of Report #1) Resolution #C- 096 -15 Moved by Councillor Neal, seconded by Councillor Hooper That Correspondence Item D - 1 to Item D - 9 be approved as per the agenda, with the exception of Item D -2. Carried D - 2 David J. Crome, Director of Planning Services, Municipality of Clarington, requesting that May 4, 2015, be proclaimed "School Crossing Guard Appreciation Day" in recognition of the valuable service and dedication to child safety provided by Clarington's School Crossing Guards. Resolution #C- 097 -15 Moved by Councillor Cooke, seconded by Councillor Hooper That May 4, 2015, be proclaimed "School Crossing Guard Appreciation Day" in recognition of the valuable service and dedication to child safety provided by Clarington's School Crossing Guards. Carried Council Meeting Minutes - 7 - Committee Report(s) March 23, 2015 Report #1 - General Purpose and Administration Committee Report March 9, 2015 Resolution #C- 098 -15 Moved by Councillor Woo, seconded by Councillor Traill That the General Purpose and Administration Committee Report of March 9, 2015 be approved. Carried Staff Report(s) There were no Staff Reports considered under this Section of the Agenda. Unfinished Business There were no Unfinished Business considered under this Section of the Agenda. By -Laws Resolution #C- 099 -15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By -laws 2015 -020 to 2015 -023 2015 -020 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the Municipality of Clarington (Sharon Melville) 2015 -021 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the Municipality of Clarington (Pollux Developments Inc.) 2015 -022 Being a By -law to provide policies and procedures for the procurement of goods and services 2015 -023 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the Municipality of Clarington (K. D. Singh); and That the said by -laws be approved. Carried Procedural Notice(s) of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. Council Meeting Minutes - 8 - March 23, 2015 Other Business There was no Other Business considered under this Section of the Agenda. Confirming By -Law Resolution #C- 100 -15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By -law 2015 -024, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 23rd day of March, 2015; and That the said by -law be approved. Carried Adiournment Resolution #C- 101 -15 Moved by Councillor Partner, seconded by Councillor Traill That the meeting adjourn at 7:27 PM. Mayor Carried Municipal Clerk Draft List of Delegations April 13, 2015 a. Derek Lang — Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) b. Allan Tibbles, Vice - President, Clarington Older Adult Association Board of Directors — Report CSD- 003 -15 -- Clarington Older Adult Strategy (Report #1) C. Allan Bayliss, Treasurer, Clarington Older Adult Association Board of Directors — Report CSD- 003 -15 — Clarington Older Adult Strategy (Report #1) d. Ted Brown - Report CSD- 003 -15 — Clarington Older Adult Strategy (Report #1) e. Barb Singleton, Clarington Older Adult Centre Board - Report CSD -003- 15 — Clarington Older Adult Strategy (Report #1) Taylor Murray - Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) g. John Van Seters - Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) h. Kristina Vizza - Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) Wendy Kamstra - Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) j. Ken Ferguson - Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) k. Don Welsh - Report CSD- 003 -15 — Clarington Older Adult Strategy (Report #1) Summary of Correspondence April 13, 2015 Correspondence to be Received for Information I - 1 Minutes of the Clarington Museums and Archives Board dated March 11, 2015. (Copy attached) 1 - 2 Minutes of the Agricultural Advisory Committee dated March 12, 2015. (Copy attached) 1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated March 17, 2.015. (Copy attached) 1 - 4 Minutes of the Clarington Heritage Committee dated March 17, 2015. (Copy attached) 1 - 5 Minutes of the Ganaraska Region Conservation Authority dated March 19, 2015. (Copy attached) 1 - 6 David Newland, Director General, Directorate of Nuclear Cycle and Facilities Regulation, Regulatory Operations Branch, Canadian Nuclear Safety Commission (CNSC), responding to Council's correspondence of December 23, 2014, requesting the Port Hope Area Initiative and the CNSC review and comment on information presented by Preet Khurana, on behalf of the South East Clarington Ratepayers' Association (SECRA); advising that CNSC has requested that CNL review the validity and implications of Mr. Khurana's concerns and if results of the review have meaningful impacts on the conclusions, the dust management plan (i.e. wind speed measurements) would be revised. 1 - 7 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment and Climate Change dated February 9, 2015, regarding Submission of Ambient Air Monitoring 2014 4t" Quarter Report • Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre — October to December 2014 • Letter to the Ministry of the Environment and Climate Change dated February 9, 2015, regarding Submission of January 2015 Complaint and Inquiry Logs • January 2015 Project Team Direct Contact Log Summary of Correspondence - 2 - April 13, 2015 • Letter to the Ministry of the Environment and Climate Change dated February 9, 2015, regarding Submission of December 2014 Complaint and Inquiry Logs • December 2014 Project Team Direct Contact Log • Letter to the Ministry of the Environment and Climate Change dated February 3, 2015, regarding Submission of November 2014 Complaint and Inquiry Logs • November 2014 Project Team Direct Contact Log; and advising that the documents are also available on the EFW project website at http: / /www.durhamyorkwaste.ca /. 1 - 8 Line (Lynn) Millette, Emergency Management Coordinator, Durham Emergency Management Office, Regional Municipality of Durham, advising that the Region of Durham will be conducting its annual spring testing of the public alerting system within the 10- kilometre area around the Darlington and Pickering Nuclear Generating stations; indicating that the public alerting system consists of two components — outdoor sirens installed within three kilometres of the nuclear generating station and an automated telephone dialing system for indoor notification within the 10- kilometre area; and, advising that the indoor notification testing will take place on May 6 and the outdoor siren activation will take place on May 7, 2015, during regular business hours. Correspondence for Direction D - 1 Jade Harper, Executive Director, Victim Services of Durham Region, requesting that April 19 to 25, 2015, be proclaimed "National Victims of Crime Awareness Week" in order to raise awareness of services available to victims of crime in Canada and the services and laws in place to help victims and their families. (Motion to Proclaim) D - 2 The Honourable Mario Sergio, Minister Responsible for Seniors Affairs, advising that June marks the 31St anniversary of Seniors' Month in Ontario; and, requesting that June be proclaimed "Seniors' Month" in recognition of the important roles and contributions that seniors make to our communities. (Motion to Proclaim) Summary of Correspondence - 3 - April 13, 2015 D - 3 Karen Bastas, Event Coordinator, Vice - President, Newcastle Business Improvement Area, requesting permission to host a fireworks display at the Newcastle & District Recreation Complex on Wednesday, July 1, 2015. (Motion to approve provided the Organizers apply for and obtain a Fireworks Permit from the Municipal Clerk's Department) D-4 Correspondence has been received from the following individuals in opposition to transferring the responsibility of the provision of older adult recreation services to the Community Services Department: a. P. McRobbie b. C. McDonald C. N. Kelman d. J. Sinacori e. J. Bedford f. M. Shackleton g. S. & E. Hallett h. H. & B. Collmorgen i. L. Abrams j. C. Patel k. E. Harper I. D. Duncan m. B. Lees n. M. Sugg o. G. McArthur p. R. Cameron q. M. Howe (Motion to refer correspondence to Report #1) D - 5 The Honourable Michael Chan, Minister of Citizenship, Immigration and International Trade, advising that nominations for the Lincoln M. Alexander Award 2015 are being accepted until May 31, 2015 to recognize young Ontarians who have demonstrated exemplary leadership in contributing to the elimination of racial discrimination; and, advising that nomination forms and information outlining details of the program are available at www .ontario.ca /honoursandadwards. (Motion to place information on the Municipal website) D - 6 The Honourable Mario Sergio, Minister Responsible for Seniors Affairs, advising of the 2015 Senior Achievement Award Program, a program highlighting the significant voluntary and professional achievements made by individuals after they have reached the age of 65; advising the selection criteria and procedures are available at www .ontario.ca /honoursandawards; and, encouraging the nomination of a special senior in the community. The deadline for nomination is June 15, 2015. (Motion to place information on the Municipal website) Summary of Correspondence - 4 - April 13, 2015 D - 7 The Honourable Mario Sergio, Minister Responsible for Seniors, advising that 2015 will mark the 31St Anniversary of "Seniors' Month" which celebrates the contributions seniors make to their communities and Province and extending an invitation to Council to participate in the 2015 Senior of the Year Awards by nominating one outstanding local senior who, after age 65, has enriched the social, cultural or civic life of the community without thought of personal or financial gain. Nomination forms are due by April 30, 2015. Only Municipalities are eligible to nominate seniors for this award. (Motion to advertise and solicit nominations for Council's consideration) D - 8 Deb Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising that on March 4, 2015, Regional Council adopted the following resolution pertaining to the budget allocation for a fire services study: "That notwithstanding the budget allocation for a fire services study, that prior to any study being conducted the matter of fire amalgamation be circulated to the Area Municipalities for comments and input." (Motion for Direction) D - 9 Jennifer Guzzi, Manager, Real Estate Leasing, LCBO, expressing opposition to the exterior historical images requested by the Municipality for the new LCBO store at Highway 2 and Darlington Boulevard in Courtice as part of the site plan; indicating the proposed images do not align with the LCBO's approved marketing and corporate brand image which has been consistently applied to their existing and new stores across Ontario; suggesting the concession made by the Applicant (Courtyard Property Investments Inc.) to display such exterior historical images was the result of a communication error and is not agreeable to the LCBO; and, respectfully requesting the Municipality to endorse the LCBO's wish to define a brand image, which best reflects their business objective and customer experience. (Motion for Direction) Clarin�tx3n �luseua�s To illuminate Clarington and its heritage through lasting and meaningful experiences with artifacts, exhibitions and programmes that inspires future generations and enlivens our community DRAM' BOARD MEETING DRAYr MINT. TES March 11, 2015 Sarah Jane Williams Heritage Centre 62 Temperance Street Bowmanville, Ontario Present: B. Seto O. Casimiro G. Humes M. Morawetz - M. Carlton S. Laing Regrets: Mayor A. Foster J. Neal C. Morgan 1. Call to Order: Chairperson B. Seto called the meeting to order at 7:09 p.m. 2. Adoption of Agenda: M. Adams (ED) J. Cashin -Oster J. Witheridge THAT: the agenda be adopted with addition 10. e) Banking. Moved by: G. Humes MOTION CARRIED 3. Disclosure of Interests: No interests were disclosed. Seconded by: S. Laing 4. Correspondence Letter regarding appointments to the Clarington Museums & Archives Board received March 6, 2015. Ward 1: Marilyn Morawetz, Olinda Casimiro; Ward 2: Bonnie Seto, John Sturdy; no Ward 3 or 4 appointments yet; Friends of the Museum Representative: Susan Laing. Point of Interest: Invitation for a representative to sit on the Museum board has been sent to the Newcastle Historic Society, even though no one has attended on their behalf for a number of years now. Request received for one of our Museum board members to be appointed to sit as a representative on the Clarington Heritage Committee. Bonnie Seto is presently the Museum board rep. Faye Langmaid, Planning Department Special Projects, sent Terms of Reference document to ED for this position. 5. Announcements O. Casimiro congratulated S. Laing on receiving an Ontario Heritage Trust award for Heritage Conservation at a recent presentation by Lieutenant Governor of Ontario, Elizabeth Dowdeswell. 6. Approval of Minutes THAT: the Board meeting of January 14, 2015 minutes be approved with request to include time of adjournent. Jan. 14 meeting adjourned at 9:40 pm (February meeting cancelled due to insufficient attendance for quorum) Moved by: S. Laing Seconded by: J. Cashin -Oster MOTION CARRIED 7. Business Arising from Minutes None discussed. 8. Executive Director's Report - Report submitted by M. Adams ED Targets and priorities reported are the same as had been included on the Feb 2015. The same data was presented to council prior to budget decisions. Volunteer numbers and hours have gone up as a result of the efforts of the co- ordinator hired short term under the grant program. Volunteer hours and visitors are now tracked more accurately as well providing better data. Visitor attendance has seen a 42% increase year over year for the last four months (Nov- Feb) as a result of the sponsored Education Program success. • Significant work has been done on Policy. Now in sync with key municipal policies including criminal record checks for staff & volunteers. ED recommended that the new board revisit 2012 By -Laws as well. • Tool finalized for tracking all employee (full time & occasional) costs providing accurate data for staffing expense load. • March break camps have met minimum attendance goals with calls still coming in. Many things are offered so lots of competition for attendees. • The Museum's Board approved 2015 budget was approved by council as presented. • Monitoring for temperature and humidity levels in the museums, artefact. storage and archive, previously monitored manually, is now automated with new Hygrothermograph readers. • Four full time staff job descriptions are in the process of being updated: ED, Curator, Archivist/Museum Assistant, Education Coordinator • Recognition of sponsors of recent programs, signage and new banner. • Two of three volunteer orientations sessions have been held, and volunteer lunch planned during March S. Laing requested a copy of the Events & Exhibits information documents and Five Year Exhibit Plan for the Friends of the Museum. O. Casimiro requested that the latest copy of the one page 2015 exhibit, program and events schedule summary be circulated to all Board members. G. Humes requested previously completed information be removed from the Strategic Plan ED Report to help new board members focus on future plans and goals. Grant stated that the report is set up well and provides good information otherwise. THAT: the Executive Director's report be accepted as submitted. Moved by: S. Laing Seconded by: G. Humes MOTION CARRIED 9. Committee Reports a) Finance Report — Report Submitted by G. Humes Summarized 2014 statements to start noting that with the forgiven debt, a true surplus of $13,000 was realized with statements now fully reconciled with the municipality. The investment in, Judy Mead's work to increase sponsorship was money well spent. Important "knowns" for future planning include —1) There are no constraints around the reserves as the board has unfettered access. 2) Need for a motion for policy regarding no use of reserves without a full plan by the ED and approved by the board. 3) Boys bedroom project is now clearly understood to be the financial responsibility of the municipality. The recommendation after some discussion re: investing reserves and grant money was that should it be done, the goals be preservation of principle, that it be fully insured, and provide adequate liquidity. THAT: the Financial Report be accepted as submitted. Moved by: M. Carlton MOTION CARRIED Seconded by: M. Morawetz The January 2015 draft statements have been received. After holding an extensive discussion, it was determined that without monthly allocation reporting, it is difficult for the ED and board to assess risk and opportunity for the museum. THAT the municipality provide the completed budget tool as quickly as possible. Moved by: G. Humes Seconded by: J. Cashin -Oster THAT: with the total accessible museum reserves of $155,000, the board will establish a,reserve investment policy by the end of the second quarter of 2015. Moved by: G. Humes MOTION CARRIED Seconded by: O. Casimiro b) Collections Report — Report submitted by S. Laing Updates: Proper Rubbermaid Bins approved for doll storage have been sourced and purchased by the Friends. Bob DeFreitas as a new volunteer appraiser is working out very well. A recommendation after further discussion was that the ED should acquire from the municipality, a written agency agreement regarding tax receipts issued for donations and signed by the ED with the permission of the municipality. THAT: the Collections Report be accepted as submitted. Moved by: S. Laing Seconded by: J. Cashin -Oster MOTION CARRIED c) Membership Report— B. Seto stated there are 86 individual memberships, including 9 business memberships, as previously reported. THAT: the Membership Report be accepted as reported. Moved by: S. Laing MOTION CARRIED Seconded by: G. Humes d) Property Report — no report was received from J. Neal ED will acquire a template from CMOG for standards with regards to reporting checklists to update procedures. 10. New Business: a) Policy Manual — THAT: the board accepts the documents for the new Employee Handbook, Policy Binder, and Board Orientation Manual as presented by the ED with semantic and clerical revisions, and with the addition of Accident and Incident procedures in the Employee Handbook. Moved by: O. Casimiro MOTION CARRIED Seconded by: S. Laing b) CMOG — ED reported three requirements for June — 1) curatorial job description; 2) hygrothermograph monitoring reports from May 2014 — May 2015; 3) facility checklist with reports for 3 months (daily, weekly, monthy) c) Succession Planning — discussion about the mandate of any board to look actively for new members with skills to fill any gaps. B. Seto & O. Casimiro will follow up with some people G. Humes can suggest. B. Seto will also contact CBOT for ideas. d) ED Review — ED requested an early review as his sixth month as per the contract would be the responsibility of the new board who will be less familiar with his work. Discussion followed regarding an appropriate form for the review. THAT: the board adopt the new evaluation form that supersedes the copy presently in our policy book. (copy attached) Moved By: G. Humes MOTION CARRIED Seconded by: S. Laing MOTION TO GO INTO CAMERA at 9:08 p.m. Moved By: S. Laing Seconded by: J. Cashin -Oster MOTION CARRIED MOTION TO GO OUT OF CAMERA at 9:24 p.m. Moved By: M. Carlton Seconded by: J. Cashin -Oster MOTION CARRIED THAT: effective May 17, 2015 ED, Michael Adams' salary will be increased to $65,000. Moved By: G. Humes MOTION CARRIED Seconded by: O. Casimiro THAT: the board executive will conduct the ED's performance review in early November 2015 in the context of preparing the 2016 business plan. Moved By: O. Casimiro MOTION CARRIED Seconded by: J. Cashin -Oster THAT: the board rescind the probation period for Michael Adams and consider the probationary period to be complete. Moved By: G. Humes Seconded by: O. Casimiro MOTION CARRIED e) Banking — incorporated in discussion during Finance Report regarding investing strategies. At close of business, B. Seto as chairperson took time to thank M. Carlton, J. Cashin - Oster, and G. Humes, along with C. Morgan and J. Witheridge who had sent their regrets, for their dedication and service on the board during the last session. 11. Date and Place of Next Board Meeting: The next meeting will be held, Thursday April 9, 2015 at the Sarah Jane Williams Heritage Centre at 7 p.m. in order to achieve quorum not possible on the regular second Wed of the month. 12. Adjournment: THAT: the meeting be adjourned at 9:36 p.m.' Moved by: M. Carlton MOTION CARRIED Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives AGRICULTURAL ADVISORY COMMITTEE of CLARINGTON MEETING MEMBERS PRESENT REGRETS: Jenni Knox STAFF: GUESTS: THURSDAY, March 12th, 2015- John Cartwright Tom Barrie Les Caswell Ted Watson. Henry Zekveld Councillor Partner Faye Langmaid, Mitch Morawetz Brenda Metcalf Mary Ann Found Eric Bowman Don Rickard Elgin Greenham Chris Darling, Chief Administrative Officer of Central Lake Ontario Conservation and Councillor Hooper Ted welcomed all to the meeting, with introductions by all for the new member. Adoption of Agenda 015 -05 Approval of Minutes 015 -06 Moved by Les Caswell, seconded by Eric Bowman "That the Agenda for March 12th, 2015 be adopted" Moved by Tom Barrie, seconded by Don Rickard "That the minutes of the February 12th, 2015 meeting be approved" Guest: Chris Darling, Central Lake Ontario Conservation The Conservation Authorities Act, which was passed in 1946, laid the groundwork for the implementation of watershed management in Ontario. The concept of Conservation Authorities was based on three fundamental principles: cost sharing between municipal and provincial governments; local initiative (Authorities would be formed only when municipalities petitioned the province); and watershed -wide planning. Although conservation may seem like a vital part of life today, the need was not always recognized. By 1954, 20 conservation authorities had been formed; then came the fury of Hurricane Hazel. Hurricane Hazel devastated southern Ontario overnight on October 15, 1954 killing 81 people and causing $20 million dollars in damage. Today, watershed management programs undertaken by Conservation Authorities have virtually eliminated catastrophic flooding in Ontario. Conservation Authorities are regarded as world leaders in conservation, environmental protection, and flood control. CLOCA owns approximately 6,000 hectares of land, , including areas in the Oak Ridges Moraine, Carolinian forest, wetlands and important fish and wildlife habitat. This represents about 1 % of the area (630 sq.km) that CLOCA covers from Pickering through Clarington and north to the Oak Ridges Moraine. It is the only CA in Ontario that is wholly within one political jurisdiction, being Durham Region. Chris spoke about the different areas of responsibility the CA has: development review including regulation /permits, flood forecasting and warning, land and water conservation, source water protection, stewardship and watershed planning. The CA has an approved land acquisition strategy and has been acquiring lands for long term protection of features through the assistance of other funding agencies. Question: Do flood lines change? Answer: Yes, they are updated over time and as features change and mapping improves; an example of change was the installation of the middle median on the 401 or the removal of impediments along water courses. Question: What are the priority areas for acquisition? Answer: There is no timeframe in the strategy, we consider properties when they are offered and look at growing around already owned areas and natural features that are significant. The CA has powers under its Act and Planning Act to severe land. Question: What is the reasoning for conditions placed on lands that have been purchased by CLOCA which for years been leased by farmers and now requires a change to their cropping practice? Answer: CA tends not to acquire agricultural lands and if they do, they try to maintain existing leasing agreements. Using a crop cover could be an approach taken rather than planting hay from a wildlife and /or bird perspective. The CA will work with the renter to figure out arrangements. I Question: Stewardship funding: CLOCA used to provide grants for Best Management Practices and Environmental Farm Plans but there has been none for the past 5 years, why? GRCA provides grants and there is a disparity in Clarington between the two watersheds. Answer: CA funds programs /services as directed by Board of Directors based on priorities within CLOCA's watershed. Question: Great Lakes Agricultural Stewardship Initiative included funding for Lake Erie and Lake Huron, why not Lake Ontario; are the other lakes at, greater risk? Answer: CLOCA has not been involved in this initiative to date. Program is likely focused on most stressed lakes. Possibility that it may be expanded in future. Agricultural Advisory Committee of Clarington March 12 '", 2015 Question: Some wetlands can be tile drained and they would be viable for farming. How does CLOCA view this? Answer: Generally CLOCA does not support tile drainage of wetlands. However, there may be cases where the CA could consider looking for a net benefit, agree some small areas may be drained. Question: Will you look at property and advise.on drainage before a farmer purchases? Answer: Information is desk top, it is improving all the time and we have historical aerials but only past 10 -15 years. Each property is looked at on a case by case basis when a development application is received. Question: Does the CA accept bequeaths and have other fundraising programs? Answer: Yes we do both, however there is a cost to mounting fundraising programs. Question: Why are there no farmers or private citizens on the Board of Directors? Answer: The Board is appointed by Durham Region Council based on the recommendations /nominations from local Councils. Question: Who are your agricultural experts that you seek advice from? Answer: Some staff are farmers, we are a smaller CA and have good local knowledge. Development permit staff have experience in this area. Ted thanked Chris for attending. Committee Orientation Faye reviewed the Committees Terms of Reference and the Committee Protocol. A meeting schedule and list of members was distributed. There are 4 members that have been appointed for 2 years and when that time in up the next group of applicants will be appointed for 4 years achieving the continuity objective. Committee renewal and bringing new members onto the committee is something that can be achieved as re- appointments happen. Term of Committee Chair and Vice -Chair 015 -07 Moved by Tom Barrie, seconded by Brenda Metcalf "That the term of office be 2 years. CARRIED Election of Chair 015 -08 Moved by Tom Barrie, seconded by Eric Bowman "Brenda Metcalf nominated as Chair" CARRIED Election of Vice -Chair Agricultural Advisory Committee of Clarington March 12th, 2015 015 -09 Moved by Tom Barrie, seconded by Mary Ann Found "Eric Bowman nominated as Vice - Chair" CARRIED Workplan for 2015 Official Plan Review, Greenbelt Review (and other provincial plans), Minimum Distance Separation Review, monitoring of the 407, continue to build from Accomplishments of 2014, offer to CA's expertise on agriculture related issues, address EBR postings that affect agriculture sector. Business Arising from Minutes Greenbelt Review process, an e -mail with the Town Hall meetings for this area was sent to members. The meetings are in Peterborough, Cobourg and Ajax on April 7, 8 and 20 respectively. For addresses see http:// www .mah.,qov.on.ca /Pagel0990.aspx. The discussion papers are also at this website. Correspondence and Council Referrals Ontario Farmland Trust - Farmland Forum on March 27th - registration is now available. Guidelines on Permitted Uses on Ontario's Prime Agricultural Area — further development of the Provincial Policy Statement, staff will be using the definitions in the Official Plan. Draft Revised Minimum Distance Separation (MDS) — Mitch will be reviewing and will discuss with committee at April meeting and web link will be sent to members. Premier' Agri -food Award web link will be sent to members and letters of support will be provided if there are any local nominations; contact Faye and Brenda. Brock Township has endorsed the letter from committee on neonics and submitted to EBR. Liaison Reports DAAC — DAAC Tour is set for September 18, 201.5, Windermere Farms. Region is working on having the MPP's and Minister here for a tour in spring. A poultry plant operator is looking for a home in southern Durham Region. DRFA — DRFA has been invited to have a table at the CBOT Ag Summit. April 7th to 9th is Farm Connections at the Vipond Arena in Brooklin. There are still some areas that require volunteers and if you have time let Brenda or Mary Ann know. Farm Connections high school committee is looking for a chair to take over for Nicole Swain. Agricultural Advisory Committee of Clarington March 12th, 2015 Celebrate Agriculture is on October 29th, please save the date. Clarington Board of Trade — Agricultural Summit is March 17th at Canadian Tire Motorsport Park. AGM is April 231d, Donald Rickard will be running for Chair. Other Business Inquiry as to whether Communications staff could attend to discuss how to get message about agriculture out to general public. Russ Dow is to be inducted into the Agricultural Hall of Fame Future Agendas May — Trans Canada Pipeline — East Mainline; June — Planning Services on Official Plan; and possibly Communications July — 407 —. Pauline VanRoon and Chris Brown John Cartwright moved to Adjourn Next Meeting, April 9th, 7:30 p.m. Room 1C at Municipal Administrative Office - April — Lindsay Coolidge and Suzanne McNutt from UOIT on potential research and capstone projects with students and faculty. MDS comments with be on business arising please review the information that has been provided in advance of the meeting Agricultural Advisory Committee of Clarington. March 121h, 2015 CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES NO. 3 AUTHORITY MEETING Tuesday, March 17, 2015 - 5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present: Don Mitchell; Chair John Aker Lorne Coe Shaun Collier Ron Hooper Joe Neal John Neal David Pickles C. Darling, Chief Administrative Officer H. Brooks, Director, Watershed Planning & Natural Heritage R. Catulli, Director, Corporate Services G. Geissberger, Marketing & Communications Coordinator D. Hope, Land Management &,Operations Supervisor C. Jones, Director, Planning & Regulation P. Lowe, Director, Education & Communication P. Sisson, Director, Engineering & Field Operations G. Soo Chan, Director, Groundwater Resources M. Stauffer, Administrative Assistant/Recording Secretary Excused: Bob Chapman, Vice -Chair Joe Drumm Gerd Lynn O'Connor Nester Pidwerbecki Tom Rowett Absent: Adrian Foster Elizabeth Roy The Chair called the meeting to order at 5:00 p.m. DECLARATIONS of interest by members on any matters herein contained. John Neal declared a conflict with Staff Report 45277 he neither tools part in the discussion nor voted on the matter. ADOPTION OF MINUTES Res. #32 Moved by J. Aker Seconded by R. Hooper THAT the Authority minutes of February 18, 2015 be adopted as circulated. CARRIED CORRESPONDENCE (1) Correspondence from Conservation Ontario /Jane Lewington (Schedule 3 -1 to 3 -2) Re: Conservation Ontario March Webinar Res. #33 Moved by L. Coe Seconded by S. Collier THAT the above correspondence item be received for information. CARRIED cont'd....2 AUTHORITY MEETING MINUTES — MARCH 17, 2015 — PAGE 2 DEVELOPMENT REVIEW & REGULATION (1) Staff Report #5274 -15 (Schedule 4 71 to 4 -2) Re: Permits. Issued for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses — February 1 to 28, 2015 Res. #34 Moved by L. Coe Seconded by D. Pickles THAT Staff Report 5274-15 be received for information. CARRIED (2) Staff Report #5278 -15 (Schedule 4 -3 to 4 -5) Re: TransCanada Eastern Mainline Project CLOCA Application to Participate John Neal made an inquiry about the alternate route. C. Darling responded. Discussion ensued. Res. #35 Moved by L. Coe Seconded by D. Pickles THAT Staff Report #5278-15 be received; THAT the Central Lake Ontario Conservation Authority endorse the Application to Participate as a Commentor with the National Energy Board filed on March 2, 2015; and, THAT staff continue to work with TransCanada to ensure that the planning, route alignment, design, and construction of the proposed pipeline minimize adverse ecological impacts and where possible improve the health of any crossing of natural heritage and hydrological features. CARRIED DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE (1) Staff Report #5271 -15 (Schedule 5 -; report previously circulated) Re: Montgomery Creels Restoration Plan S. Collier inquired about funding opportunities. H. Brooks responded. Discussion ensued. Res. #36 Moved by L. Coe Seconded by R. Hooper THAT Staff Report #5271 -15 be received; THAT the Montgomery Creek Restoration Plan be approved; THAT the recommendations and actions identified in the Montgomery Creek Restoration Plan be acted upon; and, THAT CLOCA pursue funding opportunities to support ongoing monitoring, restoration and enhancement projects in the Montgomery Creek subwatershed AMENDMENT Moved by D. Pickles Seconded by J. Aker THAT Staff Report #5271-15 be received; THAT the Montgomery Creek Restoration Plan be approved; THAT the recommendations and actions identified in the Montgomery Creek Restoration Plan be endorsed; and, THAT CLOCA report back on funding opportunities to support ongoing monitoring, restoration and enhancement projects in the Montgomery Creek subwatershed. Res. #36, CARRIED AS AMENDED cont'd....3 AUTHORITY MEETING MINUTES — MARCH 17, 2015 — PAGE 3 (2) Staff Report #5272 -15 (Schedule 5 -2 to 5 -14) Ministry of the Environment and Climate Change Correspondence — Field Observations and Laboratory Results Following the Lynde Creek Manure Spill D. Pickles, D. Mitchell and R. Hooper made inquiries. C. Darling and H. Brooks responded. Discussion ensued. Res. #37 Moved by D. Pickles Seconded by Joe Neal THAT Staff Report #5272 -15 be received for information; CARRIED (3) Staff Report #5273 -15 (Schedule 5 -15; report previously circulated) Re: Report Card on the Environmental Health of the Oak Ridges Moraine and Adjacent Greenbelt Lands Res. #38 Moved by Joe Neal Seconded by L. Coe THAT Staff Report #5273 -15 be received; THAT the "Report Card on the Environmental Health of the Oak Ridges Moraine and Adjacent Greenbelt Lands" be distributed to municipal planting commissioners within CLOCA AIs Watershed; and, THAT CLOCA support and promote the findings and recommendations contained within this Report Card and CLOCA's jttrisdictional ftndittgs during the 2015 provincial review of the ORM and the Greenbelt. CARRIED (4) Staff Report #527945 (Schedule 5 -16 to 5 -18) Re: Ontario's Climate Change Discussion Paper 2015 — Comments Res: #39 Moved by Joe Neal Seconded by L. Coe THAT Report #5279 -15 be received for information. CARRIED (5) CONFIDENTIAL Staff Report #5276 -15 (Schedule 5 -19 to 5 -21) Re: Property Matter Res. #40 See CONFIDENTIAL MINTTES DIRECTOR, CORPORATE SERVICES (1) Staff Report #5277 -15 (Schedule 6 -1 to 6 -3) Re: Solar Application at CLOCA Office Site John Neal declared a conflict with Staff Report #5277 -15; he neither took part in the discussion nor voted on the matter. S. Collier and D. Pickles made inquiries. D. Hope replied. Discussion ensued. Res. #41 Moved by S. Collier Seconded by Joe Neal THAT Staff Report #5277 -15 be received for information; and, THAT the net revenue of $6,782.92 from generation be returned to the reserve for working capital. CARRIED CHIEF ADMINISTRATIVE OFFICER (1) 2015 Budget Submission C. Darling gave a verbal update on the budget submission and discussions with the Region of Durham. The Regional Finance Commissioner requested additional details and upon receipt and review will target a meeting with Staff around the first week of April. Staff will aim to bring a report back to the April 21, 2015 CLOCA Board meeting for approval. It is anticipated that Staff will bring forward a. final recommendation on the overall budget at the May 26, 2015 CLOCA Board Meeting. Discussion ensued. cont'd .... 4 AUTHORITY MEETING MINUTES — MARCH 17, 2015 — PAGE 4 (2) Staff Report #5275 -15 (Schedule 8 -1 to 8 -2) Re: Development of a CLOCA Strategic Plan Res. #42 Moved by R. Hooper Seconded by S. Collier THAT Staff Report #5275 -15 be received for information; and, THAT the Board of Directors support the preparation of a strategic plan for the Authority. D. Mitchell, L. Coe, R. Hooper commented on including a third party facilitator for CLOCA's Strategic Plan. Discussion ensued. C. Darling was directed to investigate third party consultant options, and report back, keeping the Board apprised of the progress. AMENDMENT Moved by S. Collier Seconded by R. Hooper THAT Staff Report #5275 -15 be received for information; and, THAT the Board of Directors support the preparation of a Strategic plan for the Authority. THAT Staff report back on third party consultant options to assist in the development of CLOCA's Strategic Plan. Res. #42, CARRIED AS AMENDED MUNICIPAL AND OTHER BUSINESS R. Hooper thanked C. Darling for his attendance and presentation to the Clarington Agricultural Advisory Committee. Res. #43 Moved by John Neal Seconded by Joe Neal THAT the meeting convene `In Camera' to discuss a personnel matter. CARRIED At this point, Staff Directors were excused from the meeting. Joe Neal inquired about the Authority's vacation carry -over policy. It was determined that the discussion did not have to be `In Camera'. Res. #44 Moved by Joe Neal Seconded by L. Coe THAT the meeting reconvene. CARRIED Joe Neal, L. Coe, J. Aker and D. Pickles made inquiries regarding CLOCA's vacation policy. Discussion ensued. C. Darling will review with staff directors and update CLOCA's Personnel Policy and report to the Board on all policies. ADJOURNMENT Res. #45 Moved by S. Collier Seconded by J. Aker THAT the meeting adjourn. CARRIED The meeting adjourned at 5:59 p.m. CLARINGTON HERITAGE COMMITTEE Minutes of Meeting March 17, 2015 MEMBERS PRESENT: Joe Earle Tracey Ali Victor Suppan Todd Taylor REGRETS: Ruth Goff (ex- officio) Robert Malone STAFF: Brandon Weiler Faye Langmaid B. Weiler welcomed all to the meeting. Councillor Hooper Kim Vaneyk (ex- officio) Steve Conway 1-9 This was the first meeting of the newly appointed Clarington Heritage Committee. B. Weiler made a presentation to the committee about the Ontario Heritage Act and the Terms of Reference for the committee. The group engaged in a discussion on thoughts, ideas, opinions and goals for this term (the next four years). The discussion will be continued at the next meeting. The committee decided to elect a new chair or vice chair at a future meeting when all members are present: Councillor Hooper chaired the meeting. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA 15.01 Moved by Tracey Ali, seconded by Victor Suppan, THAT the agenda be adopted. "CARRIED" "101612 dC6P►t612Ntt&lklu - 15.02 Moved by Victor Suppan, seconded by Tracey Ali THAT the,minutes of the Meeting of November 18, 2014, January 13, 2015 and February 17, 2015 be accepted. "CARRIED" 1 I Page BUSINESS ARRISING Jury Lands Foundation (Camp 30) — F. Langmaid reported that there was a meeting between Jury Lands Foundation members, the owners of the property (Kaitlin Group and Fandor Homes) and special guests Jim Mountain (Director of Regeneration Projects, National Trust), James Goad (Cityscape Development Corp., Distillery District) and Hans Honegger (Bon Eco Design). The National Trust is preparing a report on the day that will include suggested next steps for all involved. The committee asked at what stage the committee may become involved in the project. F. Langmaid responded that the buildings are on the municipal register and that the committee's input would be important to different stakeholders once a vision or future plan was brought forward. Community Improvement Liaison Committees — F. Langmaid identified that previously heritage committee members sat on the Community Improvement Plan Liaison Committees as a representative of the Heritage Committee. Councillor Hooper offered to continue on the Bowmanville Community Improvement Plan Liaison Committee meetings. . Langmaid reported that Karin Murphy, who was a previous member of Heritage Committee, would be willing to continue on the Orono Community Improvement Plan Liaison Committee and provide a voice for heritage if no current members had an interest. The committee members felt that would be appropriate. Joe Earle indicated he would consider sitting on the Newcastle Community Improvement Plan Liaison Committee. Municipal Register Discussion — The discussion was deferred to a future meeting. There was a discussion;on the municipal heritage inventory list of heritage properties and what would be involved in updating this listing to be able to move these properties to the municipal register. Starting with the primary buildings would be a good option. REPORTS FROM OTHER COMMITTEES Bowmanville Community Improvement Program — Next meeting April 15, 2015 Orono Community Improvement Program — Next Meeting April 1, 2015 Newcastle Community Improvement Program — Next meeting April 16, 2015 Architectural Conservancy Ontario, Clarington Branch — T. Ali reported that the next meeting is the Annual General Meeting and it will be on March 18. 2 1 Page The annual Doors Open event will be held on June 13, 2015 and the event will focus on properties in the Leskard and Kirby areas. There could, be an opportunity for the heritage committee to have an exhibit as part of the event if desired. Doors Open is always looking for more members and volunteers for their event. They will be handing out information at the MapleFest. T. Ali attended the Architectural Conservancy Ontario day at Queens Park on February 18, 20.15 with others. The day was a success, Architectural Conservancy Ontario members spoke with provincial politicians on matters relating to culture and heritage. Newcastle Villaqe & District Historical Society — No report Museum — No report Heritage Week Working Group — B. Weiler reported that a representative from the Clarington Heritage Committee on the Heritage Week Committee is needed. Councillor Hooper indicated he would assist a representative as he attended on behalf of the BIA. The Heritage Week Committee is looking for a Chair and volunteers. Next Meeting is Feb 18 at 9:30 in Room 3A with the other partner agencies. Heritage Conservation District - No news to report NEW BUSINESS Ontario Heritage Conference 2015 — This year's conference is in Niagara -on- the -Lake from April 30 to May 3. T. Ali indicated she would like to attend and asked if the heritage committee budget covered such events. Committee members all agreed that education of committee members was a good idea. F. Langmaid indicated that funds had been raised by the committee in the past through book sales and fund raising. There would be funds to cover costs should a member wish to attend. The committee should approve the funding request for the conference. T. Ali will determine if she is able to attend and bring forward a budget at next meeting. 407 Desiqnated Properties and Municipal Register Properties — V. Suppan questioned what were the responsibilities of the Municipality with regards to the properties that were designated under the Ontario Heritage Act (1909 Bloor and 5416 Solina Road) or listed on the Municipal Registry (5531 Bethesda-Road; 5681 Acres Road; 5658 Bethesda Road; and 7500 Highway 35/115). Should the Municipality to repeal the designations and remove the properties from the register or would the Ministry of Transportation address it. 3 1 P a g e 15.03 Moved by Victor Suppan, seconded by Tracey Ali THAT staff consult with the Ministry of Transportation and identify what steps the Municipality are required. to take with respect to the designated and listed properties that are being demolished by the Ministry of Transportation for the 407 expansion. "CARRIED" V. Suppan suggested the Heritage Clarington website should reflect these buildings have been demolished by the Ministry of Transportation and the Cultural Heritage Evaluation Reports be posted to the website. F. Langmaid indicated that the municipality's website was being redesigned to be fully accessible and staff would consult with the Communications Department to determine what the options may be available once the new website has been designed. Todd Taylor made a motion to adjourn the meeting. Next meeting: April 21, 2015, 7:00 p.m., at Clarington Municipal Offices in Room 1C 4 1 P a g e I -S GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY March 19, 2015 FA 01115 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Forrest Rowden, Chair -.Town of Cobourg Wendy Partner, Vice -Chair - Municipality of Clarington Ray Benns - Township of Alnwick /Haldimand John Fallis - Township of Cavan Monaghan Theresa Rickerby - Town of Cobourg Jeff Lees - Municipality of Port Hope Willie Woo - Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations Kestrel Wraggett, Stewardship Technician Members of the public ABSENT WITH REGRETS: Mark Lovshin - Township of Hamilton Heather Stauble - City of Kawartha Lakes ALSO ABSENT: Louise Ferrie - Blecher - Municipality of Port Hope 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meetin FA 01/15 MOVED BY: Wendy Partner SECONDED BY: John Fallis THAT the Full Authority approve the minutes of the November 20, 2014 meeting. CARRIED. Minutes FA 01/15 Page 2 4. Adoption of the Agenda FA 02/15 MOVED BY: Ray Benns SECONDED BY: Willie Woo THAT the Full Authority adopt the agenda as presented. CARRIED. 5. Delegations None 6. Presentations a) Greening Your Grounds Kestrel Wraggett, Stewardship Technician, gave a presentation on the Greening Your Grounds initiative to the Full Authority. This initiative was funded by Enbridge who provided funding for the initiative in the amount of $7,500.00. The members asked questions in regards to the program. FA 03/15 MOVED BY: John Fallis SECONDED BY: Jeff Lees THAT the Full Authority receive the presentation on "Green Your Grounds" initiative for information. CARRIED. 7. Business Arising from Minutes None. 8. Correspondence FA 1 Judy Currins, City of Kawartha Lakes re. Council Appointment to Ganaraska Region Conservation Authority FA 2. D. Bowen, Durham Region re. Appointments to the Ganaraska Region Conservation Authority FA 3 John Logel, Township of Alnwick Haldimand re. Appointment to the Ganaraska Region Board of Directors FA 4 S.C. Bernardi, Municipality of Port Hope re. Appointments to the Ganaraska Region Conservation Authority Board of Directors FA 5 S.C. Bernardi, Municipality of Port Hope re. Ganaraska Forest Users Committee FA 6 John Geale, Northumberland Land Trust re. Prescribed Burn of Grassland Areas Minutes FA 01/15 Page 3 FA 04/15 MOVED BY: Willie Woo SECONDED BY: John Fallis THAT correspondence item FA 1 through FA 6 be received and filed. CARRIED. 9 Applications under Ontario Regulation 168/06: Permits approved by Executive: FA 05/15 MOVED BY: Ray Benns SECONDED BY: John Fallis THAT the Full Authority receive the permits for information. CARRIED. 10, Committee Reports: None. 11. New Business: None 12. Other Business Ray Benns mentioned the Oak Ridges Moraine review meeting at the Lions Centre in Cobourg on Wednesday, April 8, 2015 at 7:00 pm. 13. Adiourn The meeting adjourned at 8:00 p.m. on a motion by John Fallis. Following the meeting there was training on the planning permit process. CHAIR *-I Summary of By -laws April 13, 2015 By-laws 2015 -025 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the Municipality of Clarington (Jeffery Homes Inc.) (Report #1) 2015 -026 Being a By -law to exempt a certain portion. of Registered Plan 40M -2066 from Part Lot Control [Baywood. Homes (Napa Valley 5) Inc.] (Report #1) 2015 -027 Being a By -law to amend municipal street names in the Corporation of the Municipality of Clarington (Energy Drive and Megawatt Drive) (Approved by Council December 2, 2013 and June 16, 2014) Clerk's Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 -623 -3379 ext. 2102. To: Mayor Foster and Members of Council From, Anne Greentree, Municipal Clerk Date: April 10, 2015 Subject: Council Meeting Agenda —April 13, 2015 -- Update File: C05.Council Please be advised of the following updates to the Council Agenda: Presentations (deletion) Presentation (b) has been re- scheduled to the May 11, 2015 Council meeting. Delegations (addition) 1. Coby Booth - Report CSD -003 -15 — Clarington Older Adult Strategy (Report #1) Correspondence for Direction (addition) D - 4 Additional correspondence has been received from the following individuals in opposition to transferring the responsibility of the provision of older adult recreation services to the Community Services Department: r. D. & N. Trimble S. C. Booth t. A. Hendriks U. H. Westley D - 10 The Canadian Society of Landscape Architects advising of the eighth annual observance of "World Landscape Architecture Month" in April and encouraging the Municipality to look for opportunities to celebrate landscape architecture in April and throughout the year. (Motion to Proclaim) CLERK'S DEPARTMENT MEMO Committee Report(s) PAGE 2 Attached please find Report #1 of the General Purpose and Administration Committee of March 30/April 9, 2015. Unfinished Business (addition) Appointments to the Orono Arena Board (Tabled at the GPA Meeting of March 30/April 9, 2015 meeting) Attached for Members of Council is the Final Consolidated Agenda. {. Anne Greentr , B. A., CM Municipal Clerk CAGIcf c: F. Wu, Chief Administrative Officer Department Heads Report #1 Report to Council Meeting of April 13, 2015 Subject: General Purpose and Administration Committee Meeting of Monday, March 30, 2015, continued on Thursday, April 9, 2015 Recommendations: 1. Receive for Information (a) PSD -021 -15 Release of the Proposed Changes to the Clarington Official Plan (b) OPD- 004 -15 Pitch In Week (c) FND- 005 -15 Building Permit Fees Annual Report for 2014 (d) FND - 006 -15 Financial Update as at December 31, 2014 2. Public Access Defibrillator Program — Lakeridge Health Agreement Renewal That Report CSD -002 -15 be received; That Council authorize the Mayor and Clerk to sign the Agreement provided by the Central East Prehospital Care Program (CEPCP), on behalf of Lakeridge Health; and That Central East Prehospital Care Program be advised of action taken. 3. Clarington-Older Adult Strategy That Report CSD -003 -15 be received; That the Clarington Older Adult Strategy (Attachment 1 to Report CSD - 003 -15) be approved in principle; That the Clarington Older Adult Centre Board provide detailed information and appropriate documents both confidential and otherwise, as requested by the Community Services Department, in order to allow for full impact analysis for Council consideration; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 Report #1 - 2 - April 13, 2015 That staff report back on an implementation plan, timeline and the financial impact of transferring the responsibility of the provision of older adult recreation services to the Community Services Department; That staff report back with a recommended Terms of Reference for a Clarington Older Adult Committee; That the Older Adult Steering Committee members be thanked for their contributions to the process; and That all interested parties listed in Report CSD -003 -15 and any delegations be advised of Council's decision. 4. An Application by H & H Properties Inc. #o Develop 80 Residential Units on Tooley Road, Courtice That Report PSD- 019 -15 be received; That the applications to amend the Clarington Official Plan, Worden East Neighbourhood Design Plan, Zoning Bylaw 84 -63 and -an application for Draft Plan of Subdivision, submitted by H & H Properties Inc. for the development of 80 residential units, continue to be processed and that a subsequent report be prepared; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD - 019 -15 and Council's decision; and That all interested parties fisted in Report PSD - 019 -15 and any delegations be advised of Council's decision. 5. An Application by CAPREIT Limited Partnerships (Rice Development Corporation) for an Official Plan Amendment to expand the Newcastle Village Urban Area to accommodate the future expansion of the Wilmot Creek Lifestyle Community - Continued That Report PSD - 020 -15 be received; That staff consider the public comments received in the further processing of the application to amend the Clarington Official Plan, submitted by the CAPREIT Limited Partnerships, to include the subject lands within the urban area in order to permit the expansion of the Wilmot Creek Adult Lifestyle Community; That all interested parties listed in Report PSD -020 -15 and any delegations be advised of Council's decision; and Report #1 - 3 - April 13, 2015 That staff be directed to write a letter to CAPRIET Limited to confirm meeting dates, and to confirm, in writing, that the work orders have been issued for the infrastructure concerns that have been raised. 6. An Application by Jeffery Homes Inc. to rezone lands in a Draft Approved Plan of Subdivision That Report PSD -022 -15 be received; That the Zoning By -law Amendment application, submitted by Jeffery Homes Inc., be approved as contained in Attachment 1 to Report PSD- 022 -15; That should the Owner require a minor variance for a rear yard setback for lots 16 or 18 in the future, that the applicable municipal fee for a minor variance be waived; That once all conditions contained in the Official Plan and Zoning By -law with respect to the removal of the (H) Holding Symbol are satisfied, the By -law authorizing the removal of the (H) Holding Symbol be approved; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD - 022 -15 and Council's decision; and That all interested parties listed in Report PSD -022 -15 and any delegations be advised of Council's decision. 7. Potential Commuter Lots in Courtice and Bowmanville That Report EGD -006 -15 be received; That Council endorse the recommendations contained within Report EGD -006 -15; That Staff be authorized to charge any set -up costs, which are expected to be approximately $1,500, to account 100 -32- 130 -00000 -7516, Works Associated with Development; and That all interested parties listed in Report EGD -006 -15 and any delegations be advised of Council's decision. 8. Sports Field User Fees and Guide That Report OPD -003 -15 be received; and That Council approve the recommended sports field fees. Report #1 - 4 - April 13; 2015 9. Co- Operative Tender No. T- 280 -20'15 -- Supply and Delivery of Sodium Chloride That Report COD -008 -15 be received; That K+S Windsor Salt Ltd., with a total bid amount of $2,149,268.89 (net H.S.T. Rebate) for the Municipality of Clarington's requirements for sodium chloride, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T280 -2015, be awarded the contract to supply approximately 29,400 tonnes of sodium chloride over the next three years, as required by the Municipality of Clarington. Operations Department; That, pending satisfactory pricing and service, and approval by the Durham Purchasing Co- operative, the Purchasing Manager be given authority to extend the contract two additional one year terms; and That the funds expended be drawn from the Operations Department Winter Control /Sanding /Salting Miscellaneous Operating Supplies Account 100 -36 -383 -10300 -7112. 10. Appointments to Various Boards & Committees — 2015 -2018 That Report CLD- 010 -15 be received; That the Committee consider the applications for appointment to fill the remaining vacancies on the various boards and committees, and that the vote be conducted to appoint the citizen representatives to the various boards and committees, in accordance with the Appointment to Boards and Committees Policy; and That all interested parties listed in Report CLD - 010 -15 and any delegations be advised of Council's decision. a) Abandoned Cemeteries Board Jim Lowe Nancy Trimble b) Accessibility Advisory Committee That the terms of reference representing the seven citizen appointment limit for the Clarington Accessibility Advisory Committee be waived to appoint both Tim Van Leeuwen and Maureen Reed to the Clarington Accessibility Advisory Committee. Tim Van Leeuwen Maureen Reed Report #1 - 5 - . April 13, 2015 c) Heritage Committee Paul W. Davidson Peter Vogel d) Museums and Archives Board That the Terms of Reference be suspended to allow appointment outside of the maximum number of members and outside of the geographical wards as follows: Sami El- Hajjeh Grant Taullie Thompson Katharine Warren John Witheridge e) Property Standards Committee Elizabeth Archampong David Eastman Jeffrey Haskins f Samuel Wilmot Nature Area Management Advisory Committee Dyan Amirault Paul W. Davidson James Hodge. Grant Taullie Thompson 11. Report on Alternative Meeting Schedules That staff be directed to prepare a report on various meeting schedules by June, 2015. Unfinished Business #1 Orono Arena Community Centre Board Moved by Councillor Partner, seconded by Councillor Woo That the following individuals be appointed to the Orono Arena Board of Clarington for a term ending December 31, 2018 or until a successor is appointed: Grant Taullie Thompson Orono Agricultural Society Representatives: Michael DlLella Elaine Dillon Orono Athletic Association Representatives: Laverne Boyd Gord bowery MOTION TABLED [Tabled from the General Purpose and Administration Committee meeting of March 30, 2015 continued to April 9, 2015] / o Council Agenda Date: Monday, April 13, 2015 Time: 7:00 PM Place: Council Chambers stmi -1 The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. Meeting Called to Order Invocation Disclosure of Pecuniary Interest Announcements Adoption of Minutes of Previous Meeting(s) Minutes of a regular meeting of Council March 23, 2015 Presentations a. Sheila Crook - Certificate of Recognition — Nomination as a Global Community Champion for Women's Economic Empowerment Delegations a. Derek Lang — Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) -- (Report #1) b. Allan Tibbles, Vice - President, Clarington Older Adult Association Board of Directors -- Report CSD- 003 -15 — Clarington Older Adult Strategy (Report #1) C. Allan Bayliss, Treasurer, Clarington Older Adult Association Board of Directors — Report CSD - 003 -15 -- Clarington Older Adult Strategy (Report #1) d. Ted Brown - Report CSD- 003 -15 — Clarington Older Adult Strategy (Report #1) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623 -3379 F (905)623 -3330 Council Agenda - 2 - April 13, 2015 e. Barb Singleton, Clarington Older Adult Centre Board - Report CSD -003 -15 — Clarington Older Adult Strategy (Report #1) f. Taylor Murray - Report PSD- 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) g. John Van Seters - Report PSD -019 -15 -Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) h. Kristina Vizza - Report PSD - 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) Wendy Kamstra - Report PSD - 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) — (Report #1) Ken Ferguson - Report PSD - 019 -15 - Applications for a Draft Plan of Subdivision, an Official Plan Amendment and a Zoning By -law Amendment (H & H Properties Inc.) -- (Report #1) k. Don Welsh - Report CSD -003 -15 - Clarington Older Adult Strategy (Report #1) I. Coby Booth - Report CSD -003 -15 — Clarington Older Adult Strategy (Report #1) Communications Receive for Information I- 1 Minutes of the Clarington Museums and Archives Board dated March 11, 2015 1 - 2 Minutes of the Agricultural Advisory Committee dated March 12, 2015 1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated March 17, 2015 1 - 4 Minutes of the Clarington Heritage Committee dated March 17, 2015 1 - 5 Minutes of the Ganaraska Region Conservation Authority dated March 19, 2015 1-6 David Newland, Director General, Directorate of Nuclear Cycle and Facilities Regulation, Regulatory Operations Branch, Canadian Nuclear Safety Commission (CNSC) — CNSC Response to Information Presented by Preet Khurana Council Agenda - 3 - April 13, 2015 1 - 7 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham -- Durham/York Energy from Waste Project 1-8 Line (Lynn) Millette, Emergency Management Coordinator, Durham Emergency Management Office, Regional Municipality of Durham — Nuclear Public Alerting System Spring Testing Receive for Direction D - 1 Jade Harper, Executive Director, Victim Services of Durham Region — Request for Proclamation of "National Victims of Crime Awareness Week" D-2 The Honourable Mario Sergio, Minister Responsible for Seniors Affairs -- Request for Proclamation of "Seniors' Month" D - 3 Karen Bastas, Event Coordinator, Vice - President, Newcastle Business Improvement Area - Request to Host a Fireworks Display D - 4 P. McRobbie, C. McDonald, N. Kelman, J. Sinacori, J. Bedford, M. Shackleton, S. & E. Hallett, H. & B. Collmorgen, L. Abrams, C. Patel, E. Harper, D. Duncan, B. Lees, M. Sugg, G. McArthur, R. Cameron, M. Howe, D. & N. Trimble and C. Booth - Opposition to the Transfer of Responsibilities of the Provision of Older Adult Recreation Services D - 5 The Honourable Michael Chan, Minister of Citizenship, Immigration and International Trade - Lincoln M. Alexander Award 2015 D - 6 The Honourable Mario Sergio, Minister Responsible for Seniors Affairs - 2015 Senior Achievement Award Program D - 7 The Honourable Mario Sergio, Minister Responsible for Seniors - 2015 Senior of the Year Awards D - 8 Deb Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Budget Allocation for a Fire Services Study D - 9 Jennifer Guzzi, Manager, Real Estate Leasing, LCBO — Site Plan Application for new LCBO Store at Highway 2 and Darlington Boulevard D - 10 The Canadian Society of Landscape Architects - "World Landscape Architecture Month" Committee Report(s) 1. General Purpose and Administration Committee Report of March 30/April 8, 2015 Staff Report(s) Council A enda - 4 - Aril 13, 2015 Unfinished Business Appointments to the Orono Arena Board (Tabled at the GPA Meeting of March 30 /April 9, 2015 meeting) By -laws Procedural Notice(s) of Motion Other Business Confirming By -Law Adjournment W Ai VI. •. •. If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 -623 -3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: April 13, 2015 Subject: Council Meeting Agenda — April 13, 2015 — Update File: C05.Council Please be advised of the following additional updates to the Council Agenda: Presentations (deletion) - Presentation (a) has been re- scheduled to the May 11, 2015 Council meeting. Therefore, there are no Presentations to be made at tonight's Council meeting. Correspondence for Direction (addition) D - 4 Please be advised that correspondence D - 4 (s) was received from L. Pim in opposition to transferring the responsibility of the provision of older adult recreation services to the Community Services Department, not C. Booth as listed on the Agenda. Additional correspondence has been received from the following individuals in opposition to transferring the responsibility of the provision of older adult recreation services to the Community Services Department: V. J. games W. H. Allington X. M. Keigh Y. N. Sabine CLERK'S DEPARTMENT MEMO Committee Report(s) PAGE 2 Attached please find a revised Committee Report #1 to include Item 1(c) — END -004 -15 - Mayor and Council Remuneration and Expenses For 2014, which was inadvertently omitted from Report #1. A n6 reeritree, b.A., CMO Municipal Clerk CAGIcf c: F. Wu, Chief Administrative Officer Department Heads Report #1 Report to Council Meeting of April 13, 2015 Subject: General Purpose and Administration Committee Meeting of Monday, March 30, 2015, continued on Thursday, April 9, 2015 Recommendations: I . Receive for Information (a) PSD -021 -15 Release of the Proposed Changes to the Clarington Official Plan (b) OPD- 004 -15 Pitch In Week (c) FND- 004 -15 Mayor and Council Remuneration and Expenses For 2014 (d) FND - 005 -15 Building Permit Fees Annual Report for 2014 (e) FND - 006 -15 Financial Update as at December 31, 2014 2. Public Access Defibrillator Program — Lakeridge Health Agreement Renewal That Report CSD -002 -15 be received; That Council authorize the Mayor and Clerk to sign the Agreement provided by the Central East Prehospital Care Program (CEPCP), on behalf of Lakeridge Health; and That Central East Prehospital Care Program be advised of action taken. 3. Clarington Older Adult Strategy That Report CSD -003 -15 be received; That the Clarington Older Adult Strategy (Attachment 1 to Report CSD -003 -15) be approved in principle; That the Clarington Older Adult Centre Board provide detailed information and appropriate documents both confidential and otherwise, as requested by the Community Services Department, in order to allow for full impact analysis for Council consideration; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623 -3379 Report #1 - 2 - April 13, 2015 That staff report back on an implementation plan, timeline and the financial impact of transferring the responsibility of the provision of older adult recreation services to the Community Services Department; That staff report back with a recommended Terms of Reference for a Clarington Older Adult Committee; That the Older Adult Steering Committee members be thanked for their contributions to the process; and That all interested parties listed in Report CSD -003 -15 and any delegations be advised of Council's decision. 4. An Application by H & H Properties Inc.to Develop 80 Residential Units on Tooley Road, Courtice That Report PSD- 019 -15 be received; That the applications to amend the Clarington Official Plan; Worden East Neighbourhood Design Plan, Zoning By -law 84-63 and an application for Draft Plan of Subdivision, submitted by H & H Properties Inc. for the development of 80 residential units, continue to be processed and that a subsequent report be prepared; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD - 019 -15 and Council's decision; and That all interested parties listed in Report PSD -019 -15 and any delegations be advised of Council's decision. 5. An Application by CAPREIT Limited Partnerships (Rice Development Corporation) for an Official Plan Amendment to expand the Newcastle Village Urban Area to accommodate the. future expansion of the Wilmot Creek Lifestyle Community - Continued That Report PSD - 020 -15 be received; That staff consider the public comments received in the further processing of the application to amend the Clarington Official Plan, submitted by the CAPREIT Limited Partnerships, to include the subject lands within the urban area in order to permit the expansion of the Wilmot Creek Adult Lifestyle Community; That all interested parties listed in Report PSD -020 -15 and any delegations be advised of Council's decision; and Report #1 - 3 - April 13, 2015 That staff be directed to write a letter to CAPRIET Limited to confirm meeting dates, and to confirm, in writing, that the work orders have been issued for the infrastructure concerns that have been raised. 6. An Application by Jeffery Homes Inc. to rezone lands in a Draft Approved Plan of Subdivision That Report PSD- 022 -15 be received; That the Zoning By -law Amendment application, submitted by Jeffery Homes Inc., be approved as contained in Attachment 1 to Report PSD -022 -15; That should the Owner require a minor variance for a rear yard setback for lots 16 or 18 in the future, that the applicable municipal fee for a minor variance be waived; That once all conditions contained in the Official Plan and Zoning By -law with respect to the removal of the (H) Holding Symbol are satisfied, the By -law authorizing the removal of the (H) Holding Symbol be approved; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD -022 -15 and Council's decision; and That all interested parties listed in Report PSD -022 -15 and any delegations be advised of Council's decision. 7. Potential Commuter Lots in Courtice and Bowmanville That Report EGD- 006 -15 be received; That Council endorse the recommendations contained within Report EGD -006 -15; That Staff be authorized to charge any set -up costs, which are expected to be approximately $1,500,.to account 100 -32 -130- 00000 -7516, Works Associated with Development; and That all interested parties listed in Report EGD -006 -15 and any delegations be advised of Council's decision. 8. Sports Field User Fees and Guide That Report OPD -003 -15 be received; and That Council approve the recommended sports field fees. Report #1 - 4 - April 13, 2015 9. Co- Operative Tender No. T- 280 -2015 — Supply and Delivery of Sodium Chloride That Report COD -008 -15 be received; That K +S Windsor Salt Ltd., with a total bid amount of $2,149,268.89 (net H.S.T. Rebate) for the Municipality of Clarington's requirements for sodium chloride, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T280 -2015, be awarded the contract to supply approximately 29,400 tonnes of sodium chloride over the next three years, as required by the Municipality of Clarington Operations Department; That, pending satisfactory pricing and service, and approval by the Durham Purchasing Co- operative, the Purchasing Manager be given authority to extend the contract two additional one year terms; and That the funds expended be drawn from the Operations Department Winter Control/Sanding/Salting Miscellaneous Operating Supplies Account 100 -36 -383 -10300 -7112. 10. Appointments to Various Boards & Committees — 2015 -2018 That Report CLD- 010 -15 be received; That the Committee consider the applications for appointment to fill the remaining vacancies on the various boards and committees, and that the vote be conducted to appoint the citizen representatives to the various boards and committees, in accordance with the Appointment to Boards and Committees Policy; and That all interested parties listed in Report CLD - 010 -15 and any delegations be advised of Council's decision. a) Abandoned Cemeteries Board Jim Lowe Nancy Trimble b) Accessibility Advisory Committee That the terms of reference representing the seven citizen appointment limit for the Clarington Accessibility Advisory Committee be waived to appoint both Tim Van Leeuwen and Maureen Reed to the Clarington Accessibility Advisory Committee. Tim Van Leeuwen Maureen Reed Report #1 - 5 - April,13, 2015 c) Heritage Committee Paul W. Davidson Peter Vogel d) Museums and Archives Board That the Terms of Reference be suspended to allow appointment outside of the maximum number of members and outside of the geographical wards as follows: Sami El- Hajjeh Grant Taullie Thompson Katharine Warren John Witheridge e) Property Standards Committee - Elizabeth Archampong David Eastman Jeffrey Haskins f Samuel Wilmot Nature Area Management Advisory Committee Dyan Amirault Paul W. Davidson James Hodge Grant Taullie Thompson 11. Report on Alternative Meeting Schedules That staff be directed to prepare a report on various meeting schedules by June, 2015. The Clarington Older Adult Association’s Response to The Clarington Older Adult Strategy •Strong opposition to COAA being absorbed by Community Services Department •Disappointment that we were not given an opportunity, before the report was published, to offer an alternative vision for COAA •Huge investment in recreational facilities in Clarington over the past 15 years, nothing of any significance for seniors other than the extension of the Beech Centre, 17 years ago The Clarington Older Adult Association’s Response to The Clarington Older Adult Strategy •Annual grant from council, this year, is $310,000 •In real terms, we only get to spend $210,000 on programs for older adults. •This is to look after the social, recreational and fitness needs of nearly 2,400 seniors •That’s equivalent to about $88 per person, per year. •Not a bad bang for our Municipal buck! The Clarington Older Adult Association’s Response to The Clarington Older Adult Strategy COAA is perceived to be a “card club for old folks” FDR ITNESSIVERSITYECREATIONAL BadmintonFrench lessonsChoir PickleballSpanish lessonsDarts Ballroom dancingChinese yogaBilliards Latin dancingAfrican drummingBook club Boot Camp fitnessTai ChiCooking lessons HikingChinese water coloursArt class Strength trainingOpen mike Learn to runWoodcarving Weight trainingSocial lunches YogaDances Yoga on the ballKnitting group C ARDS ZumbaScrabble PilatesBingo Poker Tap dancingTheatre group Euchre Bicycle clubDominoes Social bridge Arthritis fitnessShuffleboard Duplicate bridge Cardio fitnessGardening Canasta Pole walkingJam sessions Cribbage SoccerUkulele lessons Table tennis Square dancing That’s some card club! Lawn bowling The Clarington Older Adult Association’s Response to The Clarington Older Adult Strategy •Of the 43 recommendations in the report, only 19 address the actual business that we’re in, and COAA, in our assessment, meets or exceeds the expectations in every category •The only exception is parking, which is an issue for the Municipality and for COAA •The next 19 recommendations are entirely devoted to the methodology associated with the absorption of COAA by Community Services •The last 5 recommendations talk about space, or the lack of it. Other than recommending provision of more space, the report is just saying ‘keep monitoring the situation” The Clarington Older Adult Association’s Response to The Clarington Older Adult Strategy •The report stresses the need for more penetration, diversity and “outreach” but offers no reasons why this cannot be achieved with the present model. •The report says we’re doing a great job, but we’re not offered an opportunity to show how we can reach the required level of penetration, diversity and outreach. •We believe that if CSD takes over, the costs to the taxpayer will increase significantly •We believe that we have great solution that will satisfy everyone and we feel strongly that an adversarial situation helps none of us, least of all the community we are striving to serve. The Clarington Older Adult Association’s Response to The Clarington Older Adult Strategy COAA’s Vision •Give us 2 years to prove that our solution will work. If after 2 years we cannot prove that penetration has increased, that our programs are more diverse and that we are reaching out to more geographically remote parts of the Municipality, we will willingly hand the reigns over to a new administration. The Clarington Older Adult Association’s Response to The Clarington Older Adult Strategy COAA’s Vision •Give us free access to the hall above Oronoarena. This allows us to outreach to and provide more penetration to the communities in Kendal, Kirby and Leskardand Newtonville. •Give us free access to SolinaCommunity Centre This allows us to reach out to Inniskillen, Burketon, Enfield, Mitchells Corners and Tyrone •Give us the 3,000 square feet as promised in the report at the Courtice Community Complex and Newcastle & District Recreation Complex –suitably provisioned for us to provide a broad range of programs •Can we take over or share Baseline Community Centre? This will greatly help us to reduce the parking stress. Real, concrete and totally achievable proposals that directly address the penetration and outreach goals The Clarington Older Adult Association’s Response to The Clarington Older Adult Strategy COAA’s Vision A new “membership” scheme: •$15 basic membership payable by all members provides full access to all Beech Centre and outreach centre’sprograms –drop-in and program registrations remain the same •$15 for “Action Card” enhanced membership privileges at all recreational facilities owned by the Municipality. All proceeds from this will go to CSD. Drop-in charges would be held to $1.35 The “Action Card” would also give COAA older adults access to: •A potential partnership with the BowmanvilleTennis Club •Clarington Fitness Centre’s pool during daytime hours rather than at 9:00 p.m. The Clarington Older Adult Association’s Response to The Clarington Older Adult Strategy COAA’s Vision Staffing & Governance •A senior representative from CSD joins our board to help us to implement the outreach centres •Leave the staffing structure unchanged during the trial period The Clarington Older Adult Association’s Response to The Clarington Older Adult Strategy COAA’s Vision Our “vision” will: •Increase penetration of the senior demographic in Clarington by offering a broader array of programs •Allow us to reach out to the remoter communities •Meet the needs of a changing and expanding demographic •Attract younger, more active seniors •All of this, with only modest increase in costs –perhaps limited to 2 or three part-time staff at the outreach centresand some additional equipment The Clarington Older Adult Association’s Response to The Clarington Older Adult Strategy If we can be assured that our funding request will be • received for the next 2 years and if we can work progressively and collaboratively with CSD over that period, we can all make this work and the community will benefit. What do we have to lose? It’s a win-win for both sides and • everything we achieve over the next 2 years can do nothing but re-inforce the long-term objectives. Thank you ALAN BAYLISS –TREASURER CLARINGTON OLDER ADULT CENTRE BOARD Council Delegation –Monday April 13 2015 Regarding: Clarington Older Adult Strategy Municipally Governed vs Self-Governed Comparison of Costs Municipal Members2015 BudgetBudget Per MemberMunicipal Grant Per Grant Member Oshawa 6929$3,594,200$519$1,509,200$218 Seniors COAA2356$719,900$306$310,000$132 Ratio2.95.01.74.91.7 Municipally Governed vs Self-Governed Comparison of Costs Number of SalaryPer Salary MembersStaff SalaryExpenseEmployee ExpensePer Member Oshawa 692940$2,573,800$64,345$371 Seniors Full Time COAA23569$378,000$47,250$160 Full Time& Part Time Ratio2.95.06.81.42.3 COAABudget 2015 Municipal Grant$310,000 2014 Expenses Heat & Hydro$40,000 Telephone & Internet$11,000 Snow Removal $20,000 CleaningContractors$25,000 Elevator Maintenance$4,000 TotalEXPENSES$100,000 Lions Club Bar Operations Approx. $20,000 • Net Revenue