Loading...
HomeMy WebLinkAbout03/02/2015Council Agenda Date: Monday, March 2, 2015 Time: 7:00 PM Place: Council Chambers The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. Meeting Called to Order Invocation Disclosure of Pecuniary Interest Announcements Adoption of Minutes of Previous Meeting(s) Minutes of a regular meeting of Council February 9, 2015 Presentations Roger Anderson, Chair, Regional Municipality of Durham - Annual Address Delegations There are no Delegations listed as of the time of publication Communications Receive for Information 1- 1 Minutes of the Newcastle Memorial Arena Management Board dated January 13, 2015 1 - 2 Minutes of the Clarington Heritage Committee dated February 17, 2015 1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated February 18, 2015 1 - 4 Jade Holliwell, Stakeholder Relations Coordinator, Strategic Communications, Metrolinx — Metrolinx Regional Paratransit Agreement CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330 Council Agenda - 2 - March 2, 2015 1 - 5 Patrick Howlett, President, Camp BUCKO — Letter of Appreciation 1 - 6 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Annual Review of Regional Housing Programs and Related Financial Analysis for the 2015 Business Plan 1 - 7 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Age - Friendly Community Planning and Grant Program Application 1 - 8 The Honourable Glen Murray, Minister of the Environment and Climate Change (MOECC) — Great Lakes Protection Act 1 - 9 The Honourable Shelly Glover, P.C., M.P., Minister of Canadian Heritage and Official Languages - World War Commemorations Community Fund 1 - 10 Matt Setzkorn, Executive Director, Ontario Farmland Trust - 2015 Ontario Farmland Forum Receive for Direction D - 1 Donny Potts, PFLAG Durham Region — Request for Proclamation and Flag Raising D -.2 Gayle Krull, Community Services Assistant, Durham Region Branch, Canadian Red Cross - Request for Proclamation and Flag Raising D - 3 Stephen Covey, President, Operation Lifesaver — Request for Proclamation. D - 4 Kevin Tunney, Tunney Planning Inc. - Draft Plan of Subdivision and Rezoning to Permit a 234 Unit Residential Development D - 5 Jaron Dyble, Regulatory Project Manager, Eastern Mainline Project, TransCanada Pipelines Limited - Public Hearing for TransCanada's Eastern Mainline Project D - 6 Anne Greentree, Municipal Clerk, Municipality of Clarington — Appointment to the Durham Youth Council Board of Directors D - 7 Jeff Brooks — Request for Replacement of Trees on Sagewood Avenue Committee Report(s) General Purpose and Administration Committee Report of February 23, 2015 Staff Report(s) Unfinished Business By -laws Procedural Notice(s) of Motion Council Agenda - 3 - March 2, 2015 Other Business Confirming By -Law Adjournment Council Meeting Minutes February 9, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk's Department at 905 - 623 -3379. Minutes of a regular meeting of Council held on February 9, 2015, at 7:00 pm, in the Council Chambers. Councillor Hooper led the meeting in prayer. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Manager of Operations, S.. Brake Director of Engineering Services, A. Cannella Director of Community Services, J. Caruana Corporate Initiatives Officer, C. Clifford Deputy Treasurer, L. Gordon Manager of Special Projects, F. Langmaid Director of Corporate Services and Human Resources, M. Marano Corporate Communications Officer, B. 8:06 PM Director of Emergency & Fire Services, Municipal Clerk, A. Greentree Deputy Clerk, J, Gallagher Disclosures of Pecuniary Interest There were no pecuniary interests stated for this meeting. Announcements Councillor Woo announced the following: Radomski, attended until G. Weir • Several updates from recent games and tournaments of the Newcastle Village Minor Hockey Association • Newcastle Minor Hockey Association's St. Paddy's Day Dance on Saturday, March 7, 2015 at 8:00 PM at the Newcastle Village Community Hall Council Meeting Minutes - 2 - February 9, 2015 Councillor Hooper announced the following: • Clarington Older Adults' Association's National Purple Day Kick -off including an Annual Pancake Eating Contest on Tuesday, February 17, 2015 between 7:30 AM and 9:00 AM at the Clarington Beech Centre • Barn Dance with Larry Adams and the Good Tymes Band on Saturday, February 21, 2015 between 8:00 PM and 12:00 AM at the Clarington Beech Centre • Grand Opening of Flight Centre store, located at 2379 Highway 2, Bowmanville, on Friday, February 13, 2015 between 1:00 PM and 3:00 PM Councillor Partner announced the following: • Northumberland- Durham Interclub Skating Competition on Saturday, February 7, 2015 at the Orono Arena • Orono Figure Skating Club will be hosting their 67th Carnival on Saturday, March 28, 2015 with two shows, at 1:30 PM and 7:00 PM • Kendal Women's Breakfast on Saturday, February 14, 2015 • Kendal Lions Sweetheart Pancake Breakfast on Sunday, February 15, 2015 between 9:00 AM and 12:00 noon, with all proceeds going to the Kendal Community Hall • Orono United Church "All You Can Eat" Pancake Supper on Tuesday, February 17, 2015 between 5:00 PM and 6:30 PM • Pathfinders Citizenship Workshop on Saturday, February 21, 2015 in Bowmanville Mayor Foster announced the following: • "For the Love of Art: Mayor's Gala for the Arts ", February, 7, 2015, 7:30 PM, Clarington Public Library, Bowmanville Branch • Federation of Canadian Municipalities will be presenting the Municipality of Clarington with a risk mitigation award from Frank Cowan Insurance on Wednesday, February 11, 2015 in London, ON • Winter Wonderlearn at the Clarington Public Library on February 16, 2014 • Family Day activities will be taking place on Monday, February 16, 2015 at the Clarington Museum and Archives as well as the Gift of Art in Newcastle • Regional Chair, Roger Anderson, will be giving the luncheon address at the Clarington Board of Trade on Tuesday, February 17, 2015 • Lions' Club Elimination Draw on Wednesday, February 18, 2015 at 7:00 PM at the Clarington Beech Centre Council Meeting Minutes - 3 - February 9;, 2015 Minutes Resolution #C- 040 -15 Moved by Councillor Traill, seconded by Councillor Partner That the minutes of a regular meeting of Council January 26, 2015, be approved. "Carried" Presentations There were no presentations scheduled for this meeting. Delegations There were no delegations scheduled for this meeting. Communications Correspondence Items I - 8 and I - 9 were received as hand -outs. 1- 1 Minutes of the Central Lake Ontario Conservation Authority (CLOCA) dated January 20, 2015. 1 - 2 Minutes of the Orono Arena Community Centre Board dated January 27, 2015. 1 - 3 Minutes of the Clarington Museums and Archives Board dated January 14, 2015. 1 - 4 Minutes of the Agricultural Advisory Committee of Clarington dated January 8, 2015. 1 - 5 D. Bowen, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham, advising Council that on January 21, 2015, Regional Council adopted the following resolution pertaining to Municipal Representatives on Drinking Water Source Protection Committees: "a) That Joint Report #2015 -J -1 be received for information; and b) That a copy of Joint Report #2015 -J -1 be forwarded to the Durham Region local area municipalities for their information." Council Meeting Minutes - 4 - February 9, 2015 1 - 6 D. Bowen, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham, writing to Brad Woodside, President, Federation of Canadian Municipalities, advising that on January 21, 2015, Regional Council adopted the following resolution pertaining to Progress Report: Community Climate Adaptation Plan, Phase 1: Assessment: "a) That Joint Report #2015 -J -3 of the Director of Corporate Policy and Strategic Initiatives be endorsed; b) That further work be undertaken on a Community Climate Adaptation Plan consistent with the Next Steps outlined in Joint Report #2015 -J -3, subject to continued funding through the annual budget process; and c) That a copy of Joint Report #2015 -J -3 be sent to the lower tier municipalities, Durham Area MPs and MPPs, Federation of Canadian Municipalities, and the Association of Municipalities of Ontario for their information." 1 - 7 Michael Blake, Planning and Economic Development Department, Regional Municipality of Durham, advising nominations are being accepted until February 27, 2015, for the Durham Environmental Advisory Committee (DEAC) Environmental Achievement Awards, a program established to recognize individual or group efforts in six award categories.that promote, preserve and enhance Durham's natural environment; forwarding a nomination form outlining the criteria and nomination process; and, advising that examples that may assist with nominations are available for viewing at www.durham.ca /deac. 1 - 9 Andrea Kausel, Project Manager, Capstone Power Development, advising that on January 30, 2015, the Ministry of Environment and Climate Change (MOECC) issued a Renewable Energy Approval for the ZEP Wind Farm Ganaraska project; forwarding a copy of the approval document; and, advising the decision has been posted to the Environmental Registry (EBR), registry number 012 -0793, http: / /www.ebr.gov.on.ca /. Resolution #C- 041 -15 Moved by Councillor Cooke, seconded by Councillor Hooper That the communications I - 1 to 1- 9 to be received for information be approved, with the exception of Correspondence Item I - 8. "Carried" Council Meeting Minutes - 5 - February 9, 2015 1 - 8 Dan Borowec, Chair, Nominating Committee, Durham College Board of Governors, requesting Council's assistance in the recruitment of three members of the public to serve in a voluntary capacity as external governors for a three -year term commencing September 1, 2015. Resolution #C- 042 -15 Moved by Councillor Neal, seconded by Councillor Cooke That Correspondence Item 1- 8, from Dan Borowec, Chair, Nominating Committee, Durham College Board of Governors, with respect to recruitment of external governors, be referred to staff to post on the website. "Carried" Correspondence for Direction Correspondence Item D - 8 was received as a hand -out. D - 1 Autism Ontario's Raise the Flag Committee, requesting that April 2, 2015, be proclaimed "World Autism Awareness Day" and that the Municipality raise Autism Ontario's Flag to increase public awareness about Autism Spectrum Disorder (ASD), and the day -to -day issues faced by people with autism and their families. Autism Ontario is requesting the Municipality to register at http: / /bit.ly /MunRTF2015 before March 13, 2015, to participate in the campaign and to advise if a flag is required. (Proclaimed and permission granted to raise the Autism Ontario's flag) D - 2 Cheryl Green, Administrative and Event Facilitator, Regional Nephrology and Diabetes Programs, Lakeridge Health, requesting that March 12, 2015, be proclaimed "World Kidney Day" to promote awareness of kidney health. (Proclaimed) D - 3 Cathy Crick, Treasurer, Canadian Chiari Association, requesting that September, 2015, be proclaimed " Chiari Awareness Month" to promote awareness and education of Chiari Malformation, a serious neurological condition of the brain, and to support those who suffer from Chiari; and, extending an invitation to Members of Council to join a walk on September 12, 2015, at the Heydenshore Pavilion in Whitby from 1:00 pm to 6:00 pm. (Proclaimed) Council Meeting Minutes -6-- February 9, 2015 Resolution #C- 043 -15 Moved by Councillor Partner, seconded by Councillor Traill That Correspondence Items D - 1 to Item D - 3 be approved as per the agenda. "Carried" D - 4 Garth Gilpin, Secretary- Treasurer, Historic Downtown Bowmanville Business Centre, requesting the installation of a sign at Longworth Avenue and Scugog Road, promoting the location of Historic Downtown Bowmanville. Resolution #C- 044 -15 Moved by Councillor Hooper, seconded by Councillor Neal That the request from Garth Gilpin, Secretary- Treasurer, Historic Downtown Bowmanville Business Centre, for the installation of a sign at Longworth Avenue and Scugog Road be referred to staff for comments regarding the placement of the sign. "Carried" D - 5 Denis Lemelin, National President, Canadian Union of Postal Workers (CUPW), advising of major changes to public postal services through the adoption of the Canada Post Plan, which will negatively impact seniors, people with mobility issues, charities, small businesses and many other people who rely on public postal services; advising CUPW wants the federal government to reverse the Canada Post Plan; and, requesting the Municipality to endorse the following resolution requesting support to save Canada Post: "Whereas Canada Post and the Conservatives are taking an axe to long - treasured postal services — killing good jobs, eliminating door -to -door delivery, drastically increasing postage rates and closing, downsizing and reducing hours at post offices; Whereas Canada Post did not properly consult on these changes, effectively eliminating any opportunity for input from the people who will be most affected; and Whereas closing and downsizing post offices, reducing post office hours, and eliminating door -to -door delivery will reduce service and eliminate thousands of jobs in communities throughout our.country. Whereas Canada Post offers a public service that needs to be protected; Council Meeting Minutes - 7 - February 9, 2015 Be it resolved that the Municipality of Cla,rington write a letter to the Minister responsible for Canada Post that calls on the government to reverse the changes to services announced by Canada Post, and to look instead for ways to increase service and revenues in areas such as postal banking. Be it further resolved that the Municipality of Clarington ask the Federation of Canadian Municipalities to request that the federal government consult with the public about what kind of postal service they need before allowing Canada Post to make such major changes to public postal service. Resolution #C- 045 -15 Moved by Councillor Traill, seconded by Councillor Hooper That the resolution from the Canadian Union of Postal Workers (CUPW), with respect to Saving Canada Post, be endorsed. "Carried" D - 6 Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax, writing to the Right Honourable Stephen Harper, Prime Minister of Canada, advising that on January 26, 2015, the Town of Ajax adopted the following resolution pertaining to Canadian Infrastructure Partnership: Whereas Ontario Premier Kathleen Wynne has called for a Canadian Infrastructure Partnership with the objective of investing 5% of the Gross Domestic Product (GDP) in infrastructure renewal; and, Whereas Governments in Canada are currently investing 3 to 3.5% of GDP annually in public infrastructure renewal; and, Whereas this Partnership would strengthen the Federal Government's role in enhancing Canada's Economic Union; and, Whereas, with a Federal election taking place in 2015, Premier Wynne has issued a challenge to all Federal parties and their leaders to tell Canadians how they will build a stronger Economic Union across the country, including what they will do to enhance Canada's infrastructure investments, and whether they are willing to enter into a new and ongoing commitment with the provinces to empower Canada to be more competitive and create more jobs and growth; Now therefore be it resolved that Ajax Council endorses Premier Wynne's proposal and asks all municipalities in Durham Region to do the same and advise their local MP and MPP of their support; Council Meeting Minutes - 8 - February 9, 2015 And further, that notice of this resolution be circulated to the Region of Durham and all Durham local municipalities, the Prime Minister and the Premier, the Federal Minister of Finance, the Ontario Minister Infrastructure, the MP and MPP representing Ajax, AMO, LUMCO, CivicAction, FCM and the Ajax- Pickering Board of Trade." Resolution #C- 046 -15 Moved by Councillor Woo, seconded by Councillor Partner That the resolution from the Town of Ajax, with respect to Canadian Infrastructure Partnership, be endorsed. "Carried" D - 7 Roger DeGannes, Head, Traffic Operations, Traffic Office, Ministry of Transportation Ontario, (MTO), advising that MTO is seeking stakeholder input on whether to consider changing the default speed limit for local roads within urban areas; requesting the Municipality to provide comments and /or.complete an on -line questionnaire by February 27, 2015; advising that following the public comment period, MTO will host a series of workshops to consult with municipalities and various stakeholders; and, requesting the completion of the workshop reply form on participation in future workshops. Resolution #C- 047 -15 Moved by Councillor Hooper, seconded by Councillor Neal That Correspondence Item D - 7 from Roger DeGannes, Head, Traffic Operations, Traffic Office, Ministry of Transportation Ontario, (MTO), with respect to consultation on Ontario's default speed limit, be referred to the Director of Engineering to provide information to enable the Municipality to provide comments and answer the questionnaire. "Carried" D - 8 Cheryl Bandel, Deputy Clerk, Regional Municipality of Durham, requesting appointment of one Regional Council Member and 1 citizen member to the Durham Trail Coordinating Committee. Council Meeting Minutes - 9 - February 9, 2015 Resolution #C- 048 -15' Moved by Councillor Woo, seconded by Councillor Cooke That Councillor Neal be appointed to the Durham Trail Coordinating Committee as Clarington's Regional Council member; and That the Regional Municipality of Durham be advised. "Carried" Committee Report(s) Report #1 - General Purpose and Administration Committee Report February 2, 2015 Resolution #C- 049 -15 Moved by Councillor Woo, seconded by Councillor Traill That the General Purpose and Administration Committee Report of February 2, 2015 be approved, with the. exception of Items #5 and #2. "Carried" Item #5 Resolution #C- 050 -15 Moved by Councillor Neal, seconded by Councillor Hooper That Report CLD- 002 -15 be received; That Clarington Refreshment Vehicle By -law 2004 -114, be repealed and the By -law included as Attachment 1 to Report CLD- 002 -15, be approved with the addition of the following: "Section 2.13(3) Notwithstanding clause 1(a) above, the Municipal Clerk may issue a licence for a period not exceeding 4 consecutive days if the owners or operators of all eating establishments within 60 meters of the proposed location of the refreshment vehicle consent to the issuance and all other requirements for issuance have been met." "Appendix A — special event licence fee of $25.00 for those currently licensed in Durham Region." That the amendments to the Clarington Municipal Peddlers By -law 2005 -206, proposed in the By -law as Attachment 2 to Report CLD- 002 -15, be approved; That Staff be directed to pursue zoning refinements for refreshment vehicles as detailed in Section 3.3 of Report CLD- 002 -15; and Council Meeting Minutes _10- February 9, 2015 That all interested parties listed in Report CLD- 002 -15 and any delegations be advised of Council's decision. "Carried" Item #2 Resolution #C- 051 -15 Moved by Councillor Partner, seconded by Councillor Woo That the 2015 Mobile Sign Licence Appeal of David Stuckless be denied for one year from the date of expiry of his last licence. "Motion Lost" Resolution #C- 052 -15 Moved by Councillor Neal, seconded by Councillor Cooke That the 2015 Mobile Sign Licence of David Stuckless be renewed with the proviso that Mr. Stuckless sign a "last chance agreement" to the satisfaction of Staff; and That, if there are any further violations, the licence will be revoked immediately. "Carried" Staff Report(s) Confidential Report LGL- 003 -15 — ZEP Wind Farm Ganaraska Renewable Energy Approval No. 1426- 9RWTSS Resolution #C- 053 -15 Moved by Councillor Partner, seconded by Councillor Neal THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with advice that is: • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and • subject to solicitor - client privilege, including communications necessary for that' purpose. "Carried" The meeting reconvened in open session at 8:20 PM. Council Meeting Minutes - 11 - February 9, 2015 The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were passed. Resolution #C- 054 -15 Moved by Councillor Partner, seconded by Councillor Woo That LGL- 003 -15 be received; and That Staff be directed to file an appeal regarding Renewable Energy Approval No. 1426- 9RWTSS. "Carried" Unfinished Business There was no Unfinished Business considered under this Section of the Agenda. By -Laws Resolution #C- 055 -15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By -laws 2015 -016 and 2015 -017 2015 -016 Being a By -law to licence Refreshment Vehicles within the Municipality of Clarington 2015 -017 Being a By -law to amend By -Laws #2005 -206, # 2014 -020 and 2014 -021; and That the said by -laws be approved. "Carried" Procedural Notice(s) of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. Other Business There was no Other Business considered under this Section of the Agenda. Council Meeting Minutes -12- February 9, 2015 Confirming By -Law Resolution #C- 056 -15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By -law 2015 -018, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 9th day of February, 2015; and That the said by -law be approved. "Carried" Adiournment Resolution #C- 057 -15 Moved by Councillor Partner, seconded by Councillor Neal That the meeting adjourn at 8:28 pm. "Carried" Mayor Municipal Clerk Summary of Correspondence March 2, 2015 Correspondence to be Received for Information 1- 1 Minutes of the Newcastle Memorial Arena Management Board dated January 13, 2015. (Copy attached) 1 - 2 Minutes of the Clarington Heritage Committee dated February 17, 2015. (Copy attached) 1-3 Minutes of the Central Lake Ontario Conservation Authority dated February 18, 2015. (Copy attached) 1 - 4 Jade Holliwell, Stakeholder Relations Coordinator, Strategic Communications, Metrolinx, advising of a new Metro linx- facilitated paratransit agreement promoting easier and more convenient cross - boundary travel for people who use mobility aids. 1 - 5 Patrick Howlett, President, Camp BUCKO, thanking Mayor Foster for supporting the 2014 Clarington Fire Fighters Golf Tournament where $5,914.78 was raised for Camp BUCKO; forwarding a souvenir picture of Camp BUCKO 2014; and, advising Camp BUCKO will be celebrating their 20th Anniversary in 2015 of providing support to young burn survivors. 1 - 6 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, writing to Dr. Colin Carrie, MP Oshawa, advising that on February 11, 2015, Regional Council adopted the following resolution pertaining to the Annual Review of Regional Housing Programs and Related Financial Analysis for the 2015 Business Plan: "a) That given that there is no federal funding commitment to address capital and operating costs associated with affordable housing programs and given that the Province continues to devolve social housing responsibilities to municipalities via the Province's framework for housing and homelessness services under the Housing Services Act, 2011, wherein municipal Service Managers are responsible for the broader service system, addressing needs through the development of Provincially- mandated local housing and homelessness plans, with no specific performance measures, timelines and sustainable funding to achieve the Province's Long - Term Affordable Housing Strategy, the Province of Ontario be requested to: Summary of Correspondence - 2 - March 2, 2015 i) Ensure that no further downloading of roles, responsibilities and expectations to municipal Service Managers continues in the provincial design and /or consolidation of housing and homelessness programs without the required long -term sustainable funding to administer these programs; ii) Assume full funding responsibility and continue to guarantee contingent liability and /or provincial indemnification; iii) Publish a financial forecast for social housing that contains project details such as rent supplement agreements and expiry dates in order to support municipal planning and budgeting over a ten -year time - frame, given the mandatory Provincial requirement for municipalities to develop, implement and monitor their ten year Housing and Homelessness Plans; iv) Negotiate with the Federal government to commit to a housing framework that includes adequate, stable, long -term Federal funding and encourages its housing partners and stakeholders, including municipal governments, to work with the Federal government to secure this commitment; v) Provide a full disclosure of the use of annual Federal funds received on a program basis, from the Federal government under the Social Housing Agreement; vi) Continue to advocate with the Federal government to reinvest the legacy savings resulting from expiring Federal funding agreements into Ontario's social housing portfolio to ensure a source of stable long -term funding; b) That the following be confirmed as specific actions with respect to the funding and administration of the Province's Community Homelessness Prevention Initiative (CHPI): i) In order to maximize CHPI funding, Regional staff be authorized to issue a Request for Proposal early in 2015 to solicit interest for additional delivery agencies that meet the objectives of the program, the Durham Housing Plan 2014- 2024, At Home in Durham, and the Region's reporting and financial accountability requirements; Summary of Correspondence - 3 - March 2, 2015 ii) The Regional Chair and Regional Clerk be authorized to enter into contracts with service delivery agencies for the provision of CHPI funded services for 2015 and future years and that the participating agencies be directed to segregate funds to ensure reporting and accountability requirements in a manner satisfactory to the Commissioner of Finance; iii) In order to ensure all available provincial funding is fully expended within the budget year, the Commissioner of Social Services, Commissioner of Finance and CAO be authorized to reallocate CHPI funding between the four service streams within the budget year in order to best meet any changing program needs, up to the levels provided in the Region's Budget Management Policy (Section 11) with a year -end report to Council; and, c) That a copy of Report #2015 -J -12 of the Commissioners of Finance and Social Services be forwarded to all Durham Region MPs, MPPs and municipalities." 1 - 7 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising Council that on February 11, 2015, Regional Council adopted the following resolution pertaining to the Age - Friendly Community Planning and Grant Program Application: "a) That staff be authorized to proceed with preparing an application for funding under the Ontario Seniors' Secretariat Age - Friendly Community Planning Grant Program; b) That staff initiate an Age - Friendly community planning process, subject to the receipt of provincial funds under the Ontario Seniors' Secretariat Age - Friendly Community Planning Grant Program and Regional budget funding, with the intent to develop an action plan for Durham, in co- operation with local municipalities and community stakeholders; and c) That a copy of Joint Report #2015 -J -11 be forwarded to the area municipalities." 1 - 8 The Honourable Glen Murray, Minister of the Environment and Climate Change (MOECC), advising that the Province has re- introduced a strengthened Great Lakes Protection Act to protect and restore the Great Lakes to keep them drinkable, fishable and swimmable; advising the action taken builds on the recently signed Canada - Ontario Agreement on Great Lakes Water Quality and Ecosystem Health; and, encouraging Council to provide comments on the Ontario Environmental Registry by April 19, 2015. Summary of Correspondence - 4 - March 2, 2015 1 - 9 The Honourable Shelly Glover, P.C., M.P., Minister of Canadian Heritage and Official Languages, advising of the launch of the World War Commemorations Community Fund, a year -long funding initiative beginning on April 1, 2015, and ending on March 31, 2016; indicating that funding is available to a wide variety of organizations including schools, not - for - profit and volunteer organizations, municipal, provincial, territorial governments and their institutions, in the form of grants and contributions for community -based commemorative and educational projects that foster a greater awareness and understanding among Canadians of the importance of the World Wars in our country's history; and, indicating the application deadline is April 2, 2015. Further information and application form is available at www.canada150. c.ca/eng/1422453656425. 1 - 10 Matt Setzkorn, Executive Director, Ontario Farmland Trust, forwarding information about the 2015 Ontario Farmland Forum, a day of networking, learning and creative - thinking about new tools, partnerships and grassroots approaches to strengthen farmland protection in Ontario, being hosted by the Ontario Farmland Trust, in partnership with the University of Guelph, on March 27, 2015, at the Durham Banquet Hall & Convention Centre, Oshawa. Correspondence for Direction D - 1 Donny Potts, PFLAG Durham Region, requesting that May 17, 2015, be proclaimed the "International Day Against Homophobia/Transphobia ", to send a message of acceptance, openness and hope; and, that the municipality hold a flag- raising ceremony on May 15, 2015, and fly the Rainbow Flag from May 15 to May 22, 2015. (Motion to Proclaim and to grant permission to fly the Rainbow Flag from May 15 to May 22, 2015) D-2 Gayle Krull, Community Services Assistant, Durham Region Branch, Canadian Red Cross, requesting that the month of March be proclaimed "Red Cross Month" to raise public awareness about the work of the Red Cross and to celebrate the Organization's 75th Anniversary in Durham Region; and, requesting that the municipality hold a flag- raising ceremony and approve the Red Cross flag to be flown for the month of March. (Motion to Proclaim and to grant permission to fly the Red Cross Flag during the month of March) Summary of Correspondence - 5 - March 2, 2015 D - 3 Stephen Covey, President, Operation Lifesaver, advising that Public - Rail Safety Week will be held from April 27 to May 3, 2015, to raise rail safety awareness and to highlight the ongoing commitment of the rail industry, its member companies and their employees to make the rail network even safer; and, requesting that Council support "Public -Rail Safety Week" to raise public awareness on reducing avoidable accidents, injuries and damage caused by collisions at level crossings or incidents involving trains and citizens. (Motion to Proclaim) D - 4 Kevin Tunney, Tunney Planning Inc., requesting that the applications submitted by 289143 Ontario Limited for proposed Draft Plan of Subdivision,and Rezoning to permit a 234 unit residential development (Files S -C- 2012 -0001 AND ZBA 2012 -0008) referred by the General Purpose and Administration Committee (GPA) to the March 9, 2015, GPA meeting, be tabled until the March 30, 2015, GPA meeting to accommodate a scheduling conflict. (Motion to refer files S -C- 2012 -0001 AND ZBA 2012 -0008 to the March 30, 2015, GPA meeting) D - 5 Jaron Dyble, Regulatory Project Manager, Eastern Mainline Project, TransCanada Pipelines Limited, forwarding a copy of the Notification of Application to Participate (ATP) in a National Energy Board (NEB) public hearing for TransCanada's Eastern Mainline Project; advising that anyone wishing to participate in the NEB hearing must apply to do so through the application process; and, indicating the application and a description of the Eastern Mainline Project are available on the Board's website at www.neb- one.gc.ca. The deadline to submit an application to participate is noon, March 3, 2015. (Motion for Direction) D - 6 Anne Greentree, Municipal Clerk, Municipality of Clarington, requesting Council to appoint a representative to the Durham Youth Council Board of Directors. (Motion for Direction) D - 7 Jeff Brooks advising that the ash trees on the boulevard along Sagewood Avenue are showing signs of Emerald Ash Borer infestation and that many, if not all, will die. this year; and, respectfully requesting that the boulevard trees on Sagewood Avenue be identified for removal and replacement during 2015 and that appropriate funds be allocated within the Municipality's 2015 budget. (Motion for Direction) 1 -1 Newcastle Memorial Arena Management Board Municipality of Clarington Minutes ofMeeting - Tuesday, January 1 7, 201 (Not yet approved by committee) In Attendance — Gord Lee, Chair Larry Burke - Vice -Chair Shea -Lea Latchford, Carol Little, Gord Blaker, Jay Summers, Gord Blaker Gary Oliver, Bryan Wiltshire Regrets — Councillor Woo, Councillor Partner. 1. Call to Order — 7 :10 P.M. 2. Adoption of Minutes — Motion # 14 -033, was proposed: THAT: The minutes of November 10, 2014 are accepted, as presented. Moved by: Gary Oliver Seconded by: Gord Blaker •• 3. Arena Manager's Report — Bryan n advised that the heater in the Olympia Room had still not been attended to by the municipality's operations department. With the continual cold weather, it was becoming a concern. A quotation from Pritchard Mechanical of $1,600.0o had been passed on. The following, Motion # 14 -034 was proposed: THAT: Bryan should make another call to his contact at Operations and if nothing is forthcoming from the municipality, he proceeds with the replacement .of the broken heater; staying within the quotation of approximately $1,600.00, Installed. Snow plowing and salt application in our parking area was discussed. Bryan was advised to be vigilant of the walking area to the main doors; insuring it was well (2) Cleared and /or salted. Also he should determine if and when we require snow removal from the parking area. Our contract for the parking lot is witli Jeff Stapleton of Sunnyside Acres, in Newcastle. Snow removal or salting the lot is an extra charge on our contract. The sidewalks on Baldwin and Edward Streets are being taken care of on a separate agreement with Troy Foster of Newcastle. The sidewalks are contracted at$125.00 per month for December, January, February and March . Jeffs snow plowing of the parking lot is contracted at $130.00 per plow. Salting or, snow removal at our request, Bryan also advised: That: both the .Chamber of Commerce and Masood Vatandoust have booked ice for sponsored public skating during the March Break. Bryan will also consider a public skate time for the February Family Day Holiday. 4. Financial Report - Accounts receivable were presented for December 31, .2014 indicating $29537.30 outstanding — 63% being current. Payments in the amount of approximately $10,000.0o had been received since month —end. A year -end unofficial income statement had also been provided showing revenue Of $287,880.75 and a net income of $15,377.62. December 31St. 2014 also shows a balance in our short-term G.I.C. of $40,000.19 The chair will prepare an income comparison from the past 4 -5 year period, for our February meeting, A 2015 budget forecast will be prepared by the newly appointed board in February or, March. 5. New Business — The chair advised; applications for appointment to this board will be forthcoming from the municipality. All current members of our board will be required to re- apply. The term of the next board co- insides with the term of council and covers the time period of -2015 through-201&-Applications-will be available at our next meeting or, sooner. Members should visit the Municipality of Clarington web site for info on re- applying. 6. Adjournment — Motion # 14 -035 to adjourn was proposed. Moved by: Shea -Lea Latchford Seconded by: Gord Blaker CLARINGTON HERITAGE COMMITTEE Minutes of Meeting February 17, 2015 MEMBERS PRESENT: Kim Vaneyk (ex- officio) Tracey Ali Councillor Hooper Victor Suppan REGRETS: Ruth Goff (ex- officio) Angela Tibbles Robert Malone Tenzin Gyaltsan Joe Earle David Reesor Bonnie Seto Karin Murphy STAFF: Brandon Weiler 1 -2 T. Ali, Vice Chair welcomed all to the meeting. There were not enough members of the Committee present for a quorum however the meeting continued with no motions being passed. DECLARATION OF PECUNIARY INTEREST None declared. BUSINESS ARRISING Jury Lands Foundation (Camp 30) — B. Weiler reported that there was a meeting between Jury Lands Foundation members, the owners of the property (Kaitlin Group and Fandor Homes) and special guests Jim Mountain (Director of Regeneration Projects, National Trust), James Goad (Cityscape Development Corp., Distillery District) and Hans Honegger (Bon Eco Design). Presentations were given by Jim Mountain on the National Trust's role and how they can contribute and get involved in the project and from James Goad on the adaptive 11Page reuse of the Distillery District in Toronto. James provided insight into the types of challenges they encountered and how they overcame the challenges. The group then split into two groups to brainstorm next steps, identifying challenges and how to overcome current challenges. The National Trust will be- preparing a report on the day that will include suggested next steps for all involved. Municipal Register Discussion — Those in attendance felt this was a discussion that should wait for the new committee to address. REPORTS FROM OTHER COMMITTEES Bowmanville Community Improvement Program — Next meeting April 15 Orono Community Improvement Program — Next Meeting April 1 Newcastle Community Improvement Program — Next meeting April 16 Architectural Conservancy Ontario, Clarington Branch. — T. Ali reported that the next meeting is the Annual General Meeting and it will be on March 18. Newcastle Village & District Historical Society — No report Museum — No report Heritage Week Working Group = B. Weiler reported that there is currently no representative from the Clarington Heritage Committee on the Heritage Week - Committee as A. Tibbles had stepped down as a member. If anyone is interested in getting involved in the Heritage Week Committee or knows someone who maybe interested the group is looking for a Chair and volunteers. Next Meeting is Feb 18 at 9:30 in Room 3A with the other partner. agencies. Heritage Conservation District — No report PROJECT REPORTS Barn Book Calendar Sales — Members were asked to collect any unsold calendars and return them with the money from the sales. NEW BUSINESS Ontario Heritage Conference 2015 — This year's conference is in Niagara -on- the -Lake from April 30 to May 3. This will be brought up with the new members. New Committee Appointments— Members asked when the new committee would be appointed. R. Hooper reported that it would be going to General Purpose and Advisory Committee before the next Clarington Heritage Committee meeting and it will be up to 2 1 P a g e Council. to decide who will be appointed and when. Staff will notify existing members and new members as soon as possible on Council's decision. The members discussed the process for advertising for the committees. Generally, there was a feeling that the notice for applications wasn't long enough and that it should be promoted better in the future. Tracey Ali adjourned the meeting. Next meeting; March 17, 2015, 7:00 p.m., at Clarington Municipal Offices in Room 1.C. 3 1 P a g e CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY 1 — 3 MINUTES NO. 2 AUTHORITY MEETING Wednesday, February 18, 2015 - 5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present: Don Mitchell, Chair Bob Chapman, Vice -Chair John Aker Lorne Coe Shaun Collier Adrian Foster Ron Hooper Joe Neal John Neal Gerri Lynn O'Connor Nester Pidwerbecki Tom Rowett Elizabeth Roy C. Darling, Chief Administrative Officer H. Brooks, Director, Watershed Planning & Natural Heritage R. Catulli, Director, Corporate Services G. Geissberger, Marketing & Communications Coordinator D. Hope, Land Management & Operations Supervisor C. Jones, Director, Development Review & Regulations P. Lowe, Director, Education & Communication P. Sisson, Director, Engineering & Field Operations M. Stauffer, Administrative Assistant/Recording Secretary R. Wilmot, GIS Systems Supervisor J. Clapp, Regional Municipality of Durham Absent: Joe Drumm Excused: David Pickles The Chair called the meeting to order at 5:06 p.m. DECLARATIONS of interest by members on any matters herein contained - NONE ADOPTION OF MINUTES Res. #24 Moved by A. Foster Seconded by L. Coe THAT the Authority minutes of January 20, 2015 be adopted as circulated. CARRIED CORRESPONDENCE (1) Correspondence from TD Friends of the Environment Foundation, Sarah Lawless - Ajibade (Schedule 3 -1) Re: P. Lowe to serve on the Ontario North-East (ONE) Regional Advisory Board (2) Correspondence from Conservation Ontario, Dick Hibma (Schedule 3 -2 to 3 -3) Re: Drinking Water Source Protection (DWSP) Res. #25 Moved by L. Coe Seconded by S. Collier THAT the above correspondence items be received for information. CARRIED cont'd....2 AUTHORITY MEETING MINUTES — FEBRUARY 18, 2015 — PAGE 2 DEVELOPMENT REVIEW & REGULATION ENFORCEMENT OFFICER (1) Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation #42106 Res. #26 Moved by L. Coe Seconded by S. Collier THAT C. Jones be appointed Enforcement Officer under the Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation #42106. CARRIED (2) Staff Report #5267 -15 (Schedule 4 -1 to 4 -2) Re: Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses - January 1 to January 31, 2015 R. Hooper inquired about the location of the fill removed from the property in Item #1 (Permit #C15- 03 -GH). C. Jones responded that he would confirm with Staff and report back regarding the location. Res. #27 Moved by L. Coe Seconded by S. Collier THAT Staff Report #5267 -15 be received for information. CARRIED DIRECTOR, ENGINEERING AND FIELD OPERATIONS (1) Staff Report #5269 -15 (Schedule 5 -1 to 5 -2; report previously circulated to members & staff only) RE: Stream Turbidity Monitoring — Hwy 407 East A.Foster, G. O'Connor, E. Roy and D. Mitchell made inquiries. C. Darling and P. Sisson responded. Discussion ensued. Res. #28 Moved by L. Coe Seconded by A. Foster THAT Staff Report #5269 -15 be received for information; and, THAT CLOCA staff continue to monitor streams and communicate stream turbidity concerns when detected as a check against Hwy 407 construction practices. AMENDMENT Moved by G. O'Connor Seconded by J. Neal THAT CLOCA request more attention to sediment control and turbidity; THAT CLOCA Enforcement Officers be permitted on site; and, THAT the Stream Turbidity Monitoring for the Hwy. 407East Corridor Report be circulated to the Ministry of Natural Resources and Forestry, Ministry of the Environment and Climate Change, Ministry of Transportation, Fisheries & Oceans Canada, MPPs, Durham Region, local Municipalities and the Hwy. 407 Consortium. Res. #28 CARRIED, AS AMENDED DIRECTOR, CORPORATE SERVICES (1) Staff Report #5268 -15 (Schedule 6 -1 to 6 -16) Re: BDO Canada Audit of Financial Statements for the Year Ended December 31, 2014 Joe Neal and S. Collier made inquiries. R. Catulli responded. Discussion ensued. Res. #29 Moved by Joe Neal Seconded by N. Pidwerbecki THAT the letter from Nigel A. C. Allen, BD Dunwoody' Canada LLP be received; and, THAT Nigel A. C. Allen be advised that the Board of Directors is not aware of any matters related to increased risk, fraud or errors on behalf of management processes. CARRIED cont'd.....3 AUTHORITY MEETING MINUTES — FEBRUARY 18, 2015 — PAGE 3 (2) Staff Report #5270 -15 (Schedule 6 -17 to 6 -18; report previously circulated to members & staff) Re: 2015 Preliminary Budget Submission to the Region of Durham C. Darling made a presentation to the Board (attached as Schedule H -1 to H -10). Board Members made extensive inquiries. Discussion ensued. Res. #30 Moved by B. Chapman Seconded by E. Roy THAT the budget be approved at $2,794,402, which is inclusive of the 2.5% increase as defined in the Region's 2015 budget guidelines; and, THAT the Region be requested to provide up to $550,000 to readjust the Authority's baseline budget subject to discussions and clarification with the Regional Finance Commissioner. CARRIED MUNICIPAL AND OTHER BUSINESS - NONE ADJOURNMENT Res. #31 Moved by S. Collier Seconded by John Neal THAT the meeting adjourn. CARRIED The meeting adjourned at 6:58 p.m. t s. Report to Council Meeting of March 2, 2015 Report #1 Subject: General Purpose and Administration Committee Meeting of Monday, February 23, 2015 Recommendations: 1. Receive for Information (a) OPD- 001 -15 2014 Winter Budget Report (b) CSD -001 -15 Community Services —2014 Year End Review (c) CLD- 009 -15 2015 Volunteer Celebration Event 2. Delegation of Mary -Anne Pietrusiak, Epidemiologist, Region of Durham Health Department, Regarding the Launch of Health Neighbourhoods That the delegation of Mary-Anne Pietrusiak, Epidemiologist, Region of Durham Health Department, regarding the launch of Health Neighbourhoods be received with thanks. 3. Delegation of Kerri King, Tourism Manager, Region of Durham, Regarding the Durham Festival That the delegation of Kerri King, Tourism Manager, Region of Durham, regarding the Durham Festival be received with thanks. 4. A Rezoning Application By Sharon Melville to Replace Two Existing Dwellings With One New Detached Dwelling Within the Floodplain of the Soper Creek That Report PSD- 012 -15 be received; That staff consider the public comments received in the further processing of the application for Zoning By -law Amendment (ZBA 2014 - 0029), submitted by Sharon Melville, for permitting the construction of a dwelling in the floodplain of the Soper Creek; and That all interested parties listed in Report PSD- 012 -15 and any delegations be advised of Council's decision. Report #1 . - 2 - March 2, 2015 5. An Application by Dr. R.J.C.G. Inc.to Rezone Lands at 2021 Green Road for a Mixed Use Building That Report PSD- 013 -15 be received; That staff consider the public comments received in the further processing of the Zoning By -law Amendment application, submitted by Dr. R.J.C.G. Inc., to permit the construction of a three - storey, mixed -use building; and That all interested parties listed in Report PSD- 013 -15 and any delegations be advised of Council's decision. 6. Joint Health and Safety Committee — 2014 Summary That Report COD - 003 -15 be received; and That Council endorse the updated Health and Safety Policy E -5 and Policy Statement H -13 attached to Report COD - 003 -15. 7. Verbal Report — ZEP Wind Farm Ganaraska ERT Appeal That, given the outcome of the Manvers case, it is recommended Staff be directed to: • withdraw the ZEP Wind Farm appeal • negotiate a Road Users Agreement with Ganaraska Nominees Ltd. and the Region of Durham; and • report back to Council on the results of the negotiations. 8. - Clarington v. Waste Management of Canada - Claim for Royalties THAT Resolution #CGPA -03 -15 passed in Closed Session be ratified. 9. Appointments to Various Boards & Committees — 2015 -2018 That Report CLD- 008 -15 be received; That the following citizen and Council appointments to the various boards and committees, as determined in accordance with the Appointment to Boards and Committees Policy, be approved for a term ending December 31, 2018 or until a successor is appointed, unless otherwise stated; That Section 8 of the Terms of Reference for the Clarington Accessibility Advisory Committee be waived in order to allow the appointment of an applicant for a third term; That the Municipality of Clarington discontinue the practice of appointing a Council representative to the Youth Advisory Council. Report #1 3 - March 2, 2015 That the current Council representatives to the Clarington Older Adult Centre Board, Mayor Foster and Councillor Hooper, remain in place until further notice. Whereas it is not a requirement to appoint a Council representative to the Hampton Hall Board therefore be it resolved that the Municipality of Clarington discontinue the practice of appointing a Council representative to the Hampton Hall Board. That the Municipal Clerk's Department advertise for additional appointment to the Samuel Wilmot Nature Area Management Advisory Committee. That the Municipal Clerk's Department be authorized to advertise for any remaining vacancies; and That all interested parties listed in Report CLD- 008 -15 and any delegations be advised of Council's decision. a) Abandoned Cemeteries Board Angelique Ball John Bate Laura Suchan Todd Taylor Kim Vaneyk Councillor Hooper b) Accessibility Advisory Committee Sally Barrie Shea -Lea Latchford Andre O'Bumsawin John Sturdy Jacquie Watchorn Councillor Partner c) Agricultural Advisory Committee Four Year Term (to December 31, 2018): Tom Barrie Eric Bowman John Cartwright Jennifer Knox Donald Rickard Report #1 - 4 - Two Year Term (to December 31, 2016): Les Caswell Brenda Metcalf Ted Watson Henry Zekveld Councillor Partner d) Committee of Adjustment Paul Allore John Bate Andre O'Bumsawin Todd Taylor Jim Vinson Gord Wallace e) Ganaraska Forest Recreational User Committee One Year Term (to December 31, 2015): Sharon Foster f) Heritage Committee Tracey Ali Steven Conway Joseph Earle Victor Suppan Todd Taylor March 2, 2015 Newcastle Village & District Historical Society Representatives: Robert Malone Myno Van Dyke (alternate) Councillor Hooper g) Livestock Valuers Brad Found Arnot R. Wotten Sr. Report #1 - 5 - March Z 2015 h) Museums and Archives Board Olinda Casimiro Marilyn Morawetz Bonnie Seto John Sturdy Friends of the Museum Representative: Susan Laing Councillor Cooke Councillor Woo i) Newcastle Arena Board Gord Blaker Shea -Lea Latchford Gordon Lee Carol Little Gary Oliver Jay Summers Susan White Councillor Partner Councillor Woo j) Orono Arena Community Centre Board k) Pound Keeper- Jackie Moore Councillor Partner Councillor Woo Arnot R. Wotten Sr. 1) Property Standards Committee Patricia Brazeau Todd Taylor Anthony B. Wood Report #1 - 6 - m) Public Library Board Brenda Carrigan Kerri Davis Terri Gray Judy Hagerman Gail Rickard Jacob Vander Schee Sarah White Councillor Hooper Councillor Neal March 2, 2015 n) Samuel Wilmot Nature Area Management Advisory Committee Michael Apt Leo Blindenbach Patrick Bothwell Jim Cleland Suzanne Land Melanie McArthur Kate Potter Brian Reid Councillor Traill o) Solina Hall Board Jennifer Bowman Herb Tink Ron Whitbread Bev Whitbread Karen Dair Councillor Cooke Councillor Neal p) Tyrone Hall Board Councillor Traill Councillor Woo q) Bethesda House Councillor Traill Report #1 - 7 - March 2, 2015 r) Bowmanville CIP Councillor Hooper s) Bowmanville Santa Claus Parade Committee Councillor Hooper t) Darlington Nuclear Community Advisory Committee Councillor Neal Councillor Cooke u) Friends of Second Marsh v) Newcastle BIA Councillor Cooke Councillor Partner w) Newcastle Village CIP Councillor Woo x) Newcastle Village Community Hall Board Councillor Partner Councillor Woo y) Orono BIA, Orono Cemetery Board, Orono CIP Councillor Partner z) St. Marys Cement Community Relations Committee Councillor Woo aa) Visual Arts Centre Councillor Cooke Summary of By -laws March 2, 2015 There are no By -laws to be introduced at the March 2, 2015 Council meeting. Clerk's Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 -623 -3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Cleric Date: February 27, 2015 Subject: Council Meeting Agenda — March 2, 2015 — Update File: C05.Council Please be advised of the following additions: Correspondence for Direction D - 8 Ornella Richichi, Executive Vice - President, Land Development, SmartCentres, forwarding comments on Report PSD- 013.15 — Application by Dr. R.J.C.G. Inc. to Rezone lands at 2021 Green Road for a Mixed Use Building. (Item 5 of Report #1) (Motion to refer correspondence to Item 5 of Report #1) Committee Report(s) 2. General Purpose and Administration Committee Report of February 27, 2015 (To be distributed Separately) Attached for Members of Council is the Final Consolidated Agenda. -� UPnne 6reentreedO A., CMO Municipal Clerk CAGIcf c: F. Wu, Chief Administrative Officer Department Heads Council Agenda Date: Monday, March 2, 2015 Time: 7:00 PM Place: Council Chambers FINAL The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. Meeting Called to Order Invocation Disclosure of Pecuniary Interest Announcements Adoption of Minutes of Previous Meeting(s) Minutes of a regular meeting of Council February 9, 2015 Presentations Roger Anderson, Chair, Regional Municipality of Durham - Annual Address Delegations There are no Delegations listed as of the time of publication Communications Receive for Information I - 1 Minutes of the' Newcastle Memorial Arena Management Board dated January 13, 2015 1 - 2 Minutes of the Clarington Heritage Committee dated February 17, 2015 1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated February 18, 2015 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330 Council Agenda - 2 - March 2, 2015 1-4 Jade Holliwell, Stakeholder Relations Coordinator, Strategic Communications, Metrolinx — Metrolinx Regional Paratransit Agreement 1 - 5 Patrick Howlett, President, Camp BUCKO -- Letter of Appreciation 1-6 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Annual Review of Regional Housing Programs and Related Financial Analysis for the 2015 Business Plan 1-7 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Age - Friendly Community Planning and Grant Program Application 1 - 8 The Honourable Glen Murray, Minister of the Environment and Climate Change (MOECC) — Great Lakes Protection Act 1-9 The Honourable Shelly Glover, P.C., M.P., Minister of Canadian Heritage and Official Languages - World War Commemorations Community Fund 1 - 10 Matt Setzkorn, Executive Director, Ontario Farmland Trust - 2015 Ontario Farmland Forum Receive for Direction D - 'I Donny Potts, PFLAG Durham Region — Request for Proclamation and Flag Raising D - 2 Gayle Krull, Community Services Assistant, Durham Region Branch, Canadian Red Cross - Request for Proclamation and Flag Raising D - 3 Stephen Covey, President, Operation Lifesaver — Request for Proclamation D-4 Kevin Tunney, Tunney Planning Inc. - Draft Plan of Subdivision and Rezoning to Permit a 234 Unit Residential Development D - 5 Jaron Dyble, Regulatory Project Manager, Eastern Mainline Project, TransCanada Pipelines Limited - Public Hearing for TransCanada's Eastern Mainline Project D - 6 Anne Greentree, Municipal Clerk, Municipality of Clarington — Appointment to the Durham Youth Council Board of Directors D - 7 Jeff Brooks — Request for Replacement of Trees on Sagewood Avenue D - 8 Ornella Richichi, Executive Vice - President, Land Development, SmartCentres - Report PSD- 013 -15 - Application by Dr. R.J.C.G. Inc. to Rezone lands at 2021 Green Road for a Mixed Use Building Council A enda - 3 - March 2, 2015 Committee Report(s) 1. General Purpose and Administration Committee Report of February 23, 2015 2. General Purpose and Administration Committee Report of February 27, 2015 (To be distributed Separately) Staff Report(s) Unfinished Business By -laws Procedural Notice(s) of Motion Other Business Confirming By -Law Adjournment Clerk's Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905- 623 -3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: March 2, 2015 Subject: Council Meeting Agenda — March 2, 2015 — Update File: C05.Council Please be advised of the following additions: Committee Report(s) 2. General Purpose and Administration Committee Report of February 27, 2015 (Attached please find Report #2) �c�,Anne Greentre .A., CMO Municipal Clerk CAGIcf attachment c: F. Wu, Chief Administrative Officer Department Heads claring on Report #2 Report to Council Meeting of February 27, 2015 Subject: General Purpose and Administration Committee Meeting of Monday, March 2, 2015 Recommendations: 1, 2015 Current and Capital Budget That Report FND- 003 -15 be received; That Council approve the 2015 Operating and Capital budget as outlined in Schedule "A" , at an estimated tax levy impact of 3.36% (exclusive of tax policy impacts), as detailed in Report FND- 003 -15 with the following amendments: a. Item #74, PanAm Games, be deleted in the amount of $10,000; b. The EMS Admin Phone /Fax budget as stated on Page 63 of the draft budget binder, Account #100 -28 -130 -00000 -7132, be reduced by $15,000, from $70,000 to $55,000, with $10,000 being reallocated to emergency related grants administered through the Fire Administration budget section; c. Item #75, New Year's Eve Event, be increased from $2000 to $4000 for community events, with no less than $2000 being spent on the New Year's Eve Event; d. The Clerk's —Livestock Expense, Account #100 -19- 130 -00000 -7242, be changed from $30,000 to $20,000; e. The HIR —Bank SIC Other, Account 9100 -16 -160 -00000 -7303, be changed from $74,725 to $65,000; f. Item #45, CLD- Increased Tax Levy to Capital (the Municipal Law Enforcement Vehicle to replace the 2005 Pontiac Pursuit, Project #19- 191 - 14001), be deleted from the 2015 budget and deferred to the 2016 budget; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379 Report #2 - 2 - March 2, 2015 g. The Special Equipment for Hall Boards, Account #100 -36 -370 -10195 -7204, be reduced from $28,600 to $18,600; h. The Info Tech -- HMI Mtnce Contract, Account #100 -16- 162 -00000 -7146, be changed from $55,000 to $45,000; i. The Info Tech — SIIN Mtnce Contract, Account #100 -16- 162 - 00000 -7148, be changed from $250,000 to $225,000; That $150,000 per annum, from the tax levy, to be transferred to a reserve fund for the creation of washroom facilities at the Clarington Fields; That the following items, listed as Priority "B" in Report FND -003 -15 as itemized in Schedule "B" of Report FND -003 -15; be approved: a. Item #8, Proposed New Staff, with an annual cost of $335,000 with the hiring start date of September 1, 2015, except for the student positions, which will begin on or about May 1, 2015, resulting in a 2015 tax levy impact of $130,333; b. Item #8, Proposed New Staff — Senior Planner 2 (3 year contract for Zoning By -law), with an annual cost of $90,000 with the hiring start date of October 1, 2015, to be funded from a reserve fund at the discretion of the Treasurer; c. Item #15, Building Maintenance —Annual Envelope Improvements, be approved in the amount of $10,000 and funded through the 2015 tax levy; d. Item #21, CIP, be approved in the amount of $9,000 and funded through the 2015 tax levy; e. Item #5, Increase in Transfers to Engineering Parks Capital Reserve Fund, be approved in the amount of $25,000 and funded through the interim payment from the Ontario Ice Storm Assistance Program; f. Item #6, Increase in Transfers to Facility /Parks Maintenance Reserve Fund, be approved in the amount of $25,000 and funded through the interim payment from the Ontario Ice Storm Assistance Program; g. Item #7, Increase in Transfers to Community Services Department Reserve Fund, be approved in the amount of $25,000 and funded through the interim payment from the Ontario Ice Storm Assistance Program; h. Item #17, Brush/Tree Removal, be approved in the amount of $5,000 and funded through the interim payment from the Ontario Ice Storm Assistance Program; Report #2 - 3 - March 2, 2015 i. Item #18, Block Tree Pruning, be approved in the amount of $15,000 and funded through the interim payment from the Ontario Ice Storm Assistance Program; Item #19, Rural Road Trees, be approved in the amount of $5,000 and funded through the interim payment from the Ontario Ice Storm Assistance Program; k. Item #3, OPD- Additional Rural Road Resurfacing, be approved in a one -time amount of $200,000 funded through the interim payment from the Ontario Ice Storm Assistance Program for $100,000, and through the Rate Stabilization Fund for $100,000; I. Item #1, Electronic Agendas (Hardware and Software), be approved in the amount of $42,000 and funded through the Impact Escrow Account Fund; m. Item #2, ESD- Diesel Vehicle Exhaust System Upgrade, be approved in the amount of $50,000 and funded through the Fire Equipment Reserve Fund; n. Item #10, ESD - Station 1 Kitchen and Various Improvements, be approved in the amount of $10,000 and funded through the Fire Equipment Reserve Fund; o. Item #11, ESD - Training Supplies, be approved in the amount of $5,000 and funded through the 2015 tax levy; p. Item #12, Part-Time Firefighter Training Pay Increase, be approved in the amount of $60,000 and funded through the 2015 tax levy; q. Item #20, Priority Green, be approved in the amount of $12,000 and funded through external contributions; r. Item #13, ENG- Street Lighting Inventory and Design Review, be approved in the amount of $50,000 and funded through the 2015 tax levy; s. Item #16, Building Maintenance — ES1 Controls, be approved in the amount of $5,000 and funded through the 2015 tax levy; t. Item #14, Building Maintenance- Station 5 Bay Doors and Preventative Maintenance for Overhead Doors, be approved in the amount of $10,000 and funded through the 2015 tax levy; That the balance of the interim payment from the Ontario Ice Storm Assistance Program be transferred to the Operations Fleet Reserve Fund for $200,000 and the Fire Fleet Reserve Fund for $63,428.61 to reflect the extensive wear and tear on these fleet vehicles in addressing the ice storm response and cleanup; Report #2 - 4 - March 2, 2015 That Schedule "C ", approved as listed, the following: External Agencies 2015 Increase, of Report FN D-003-15, be at an estimated tax levy impact of 0.30% with the exception of a. That the 2015 budget request from the Clarington Older Adult Centre, in the amount of $310,000 be approved, with the additional increase portion over the 2014 approved budget in the amount of $55,000 to be held back by the Municipality until such time as the Older Adult Community Strategy has been addressed by Council; That Schedules "D ", "E" and "F" outlining Reserve and Reserve Fund Contributions and new Reserve /Reserve Funds be approved; That approximately $500,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; That Council approve the transfer of $1 million to the Fire Equipment Reserve Fund and $1 million to the Operations Fleet Reserve Fund from the Rate Stabilization Reserve Fund; That the financing of Capital projects, as outlined in the documents attached to Report FND- 003 -15 be approved; That the external agencies, referred to in Schedule "C" be advised of Council's decision regarding their grant request; That Council authorize the Mayor's Golf Tournament to take place for 2015 to 2018, at no cost to the tax base with the net proceeds from the Mayor's Golf Tournament to be directed to Big Brothers and Sisters of Clarington (2015), Clarington Museums (2016), the Clarington Project of Oshawa /Clarington Community Living (2017) and the Bowmanville Hospital Association (2018); That any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid, with interest, as cash flow permits; That Lennis Trotter and Mike Chesson be advised of the Fire Chief's decision with respect to Council's direction regarding their request for funding support for the Children's Safety Village; That Report FND - 003 -15 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and That the appropriate By -laws to levy the 2015 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available.