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HomeMy WebLinkAbout02/09/20152 Lot r# F1 W a# Council Agenda Date: Monday, February 9, 2015 Time: 7:00 PM Place: Council Chambers The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. . Meetinq Called to Order Invocation Disclosure of Pecuniary Interest Announcements Adoption of Minutes of Previous Meeting(s) Minutes of a regular meeting of Council January 26, 2015 Presentations There are no Presentations scheduled for this meeting Delegations There are no Delegations listed as of the time of publication Communications Receive for Information 1- 1 Minutes of the Central Lake Ontario Conservation Authority (CLOCA) dated January 20, 2015 1 - 2 Minutes of the Orono Arena Community Centre Board dated January 27, 2015 1 - 3 Minutes of the Clarington Museums and Archives Board dated January 14, 2015 1-4 Minutes of the Agricultural Advisory Committee of Clarington dated January 8, 2015 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330 Council Agenda - 2 - February 9, 2015 1-5 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Municipal Representatives on Drinking Water Source Protection Committees 1 - 6 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Progress Report: Community Climate Adaptation Plan, Phase 1: Assessment 1 - 7 Michael Blake, Planning and Economic Development Department, Regional Municipality of Durham - Durham Environmental Advisory Committee (DEAC) Environmental Achievement Awards Receive for Direction D - 1 Autism Ontario's Raise the Flag Committee — Request for Proclamation of "World Autism Awareness Day" and Flag- raising D - 2 Cheryl Green, Administrative and Event Facilitator, Regional Nephrology and Diabetes Programs, Lakeridge Health — Request for Proclamation of "World Kidney Day" D - 3 Cathy Crick, Treasurer, Canadian Chiari Association — Request for Proclamation of " Chiari Awareness Month" D-4 Garth Gilpin, Secretary- Treasurer, Historic Downtown Bowmanville Business Centre — Request for Installation of Sign D - 5 Denis Lemelin, National President, Canadian Union of Postal Workers,(CUPW) — Request for Support to Save Canada Post D - 6 Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax — Canadian Infrastructure Partnership D - 7 Roger DeGannes, Head, Traffic Operations, Traffic Office, Ministry of Transportation Ontario, (MTO) — Consultation on Ontario's Default Speed Limit Committee Report(s) 1. General Purpose and Administration Committee Report of February 2, 2015 Staff Report(s) 1. Confidential Report LGL- 003 -15 — ZEP Wind Farm Ganaraska Renewable Energy Approval No. 1426- 9RWTSS (To be Distributed Under Separate Cover) Unfinished Business By-laws Procedural Notice(s) of Motion Other Business Council Agenda - 3 - February 9, 2015 Confirming By -Law Adjournment. Council Meeting Minutes January 26, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 - 623 -3379 ext. 2102. Minutes of a regular meeting of Council held on January 26, 2015, at 7:00 pm, in the Council Chambers. Councillor Cooke led the meeting in prayer. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Chief, M. Berney Director of Engineering Services, A. Cannella Director of Community Services, J. Caruana Corporate Initiatives Officer, C. Clifford Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services and Human Resources, M. Marano Corporate Communications Officer, B. Radomski Director of Finance/Treasurer, N. Taylor Municipal Clerk, A. Greentree Administrative Assistant to the Municipal Clerk, C. Fleming Disclosures of Pecuniary Interest There were no pecuniary interests stated for this meeting. Announcements Councillor Partner announced the following: Newcastle & District Chamber of Commerce Annual General Meeting and Dinner, January 27, 2015, 6 :00 pm, Newcastle Community Hall Council Meeting Minutes - 2 - January 26, 2015 Councillor Woo announced the following: • Blood Donor Clinic, February 3, 2015, 3:30 pm to 7:30 pm, Newcastle Community Hall sponsored by Durham Masonic Lodge 66. Councillor Hooper announced the following: • 31d Annual Bowmanville Tackle Swap and Fishing Show, February 1, 2015, 10:00 am to 4:00 pm, Garnet B. Rickard Recreation Complex • Robby Burns Lunch, January 27, 2015, 11:30 am, Clarington Older Adult Association • Clarington Eagles Junior "C" Hockey Regular Season Home Game against the Port Perry Mojacks, January 30, 2015, Garnet B. Rickard Recreation Complex • "For the Love of Art: Mayor's Gala for the Arts ", February, 7, 2015, 7:30 pm, Clarington Public Library, Bowmanville Branch Councillor Neal stated that he attended a fundraiser for the Bowmanville Hospital Association at Chanterelle Bistro on January 25, 2015. The event raised $11,000 with the food being donated by Chanterelles and the wine donated by Garden Street Wealth Management. Mayor Foster announced the following: Cheque presentation by Sunrise Griddle to the Salvation Army, January 30, 2015, 8:00 am, 39 Martin Road Grand opening of One Love, One Dream Bridal Salon, 1415 Highway 2 in Courtice, January 31, 2015, 11:00 am - Entrance fee to the 3rd Annual Bowmanville Tackle Swap and Fishing Show, February 1, 2015, is $3.00 per family or donation of a non - perishable food item Minutes Resolution #C- 025 -15 Moved by Councillor Traill, seconded by Councillor Partner That the minutes of a regular meeting of Council January 12, 2015, be approved. "Carried" Council Meeting Minutes - 3 - January 26, 2015 Presentations Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation (OPG), addressed Council to provide an update on the Darlington Refurbishment project. Mr. Reiner indicated that 2014 was a very successful year for Ontario Power Generation and provided background information on the Corporation which produces 50% of Ontario's electricity at a low cost. Mr. Reiner indicated that OPG is taking time to build on lessons learned from other projects and will manage the refurbishment project as a program, with three distinct three phases - initiation, execution preparation and outage execution. Through use of a PowerPoint presentation, Mr. Reiner provided an overview the scope of work for each phase; the project funding strategy and off ramps; and, highlighted 2014 accomplishments with respect to the reactor mock -up, negotiation of project agreements and awarding of contracts, design modification requirements, the acceptance by the Canadian Nuclear Safety Commission (CNSC) of the Global Assessment Report and Integrated Implementation Plan, the judicial review of the Darlington Refurbishment Environmental Assessment and the progress on the Darlington Refurbishment prerequisite projects. Mr. Reiner confirmed that the estimate for the project is less than $10 billion dollars, not including interest or future inflation costs. He stated OPG will be updating the cost estimate later this year before the refurbishment work begins in fall of 2016. He indicated that detailed reviews at key decision points ensure all tasks from the preceding phase are completed before the next phase begins, that funding is only released at these points and built -in off ramps provide opportunities to change course should the assumptions change. Mr. Reiner highlighted the Darlington site and 18 safety improvement, refurbishment and site infrastructure projects underway. He noted six projects directly related to the refurbishment project and that other projects will allow for and support the additional 25 to 30 years of service. Mr. Reiner acknowledged the partnership OPG has with the Clarington Board of Trade and recognized Sheila Hall, Executive Director, and Curry Clifford, Corporate Initiatives Officer, Municipality of Clarington for their support. Mr. Reiner noted that $1.5 billion has been invested to date. He reviewed the reactor mock -up and training facility which will allow for training and rehearsals in a real -life environment and for workers to perfect specific techniques before they do any work on the actual reactor. Mr. Reiner indicated the OPG strives to inform the community through update letters and project newsletters, continuously conducts briefings with community groups and stakeholders, will be installing a viewing room for visitors to see the facility and will hold another Open Doors Event in 2015. He noted OPG has submitted an application to renew the Darlington NGS operating licence for the term 2015 to 2028 which will cover the refurbishment project timeline and public hearings on the application will be held during the summer and fall of 2015. Mr. Reiner reviewed the year ahead regarding the project implementation and thanked Members of Council for their continued support. Council Meeting Minutes - 4 - January 26, 2015 Resolution #C- 026 -15 Moved by Councillor Neal, seconded by Councillor Woo That the presentation of Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation, with respect to the Darlington Refurbishment Update, be received with thanks. "Carried" Delegations There were no delegations scheduled for this meeting. Communications - 1 Minutes of the Clarington Heritage Committee dated January 13, 2015. 1 - 2 Minutes of the Agricultural Advisory Committee of Clarington dated December 11, 2014. Resolution #C- 027 -15 Moved by Councillor Partner, seconded by Councillor Traill That the communications I - 1 and I - 2 to be received for information be approved. "Carried" Correspondence for Direction Correspondence Item D — 4, was received as a hand -out. D - 1 - Jim Mitchell, Member, Organ and Tissue Donor Awareness, Durham Region, requesting that the month of April 2015 be declared "Organ and Tissue Donor. Month" and requesting permission to raise the group's flag. (Proclaimed and permission granted to raise the Organ and Tissue Donor Awareness, Durham Region's flag) D - 4 Ted Watson, Chair, Agricultural Advisory Committee of Clarington, commenting on the discussion document "Pollinator Health: A Proposal for Enhancing Pollinator Health and Reducing the Use of Neonicotinoid Pesticides in Ontario, EBR Registry No. 012 - 3068 ". (Comments endorsed) Council Meeting Minutes - 5 - January 26, 2015 Resolution #C- 028 -15 Moved by Councillor Neal, seconded by Councillor Hooper That Correspondence Item D - 1 and Hand -out Correspondence Item D - 4 be approved as per the agenda. "Carried" D - 2 Susan Dickison, Communications Co- ordinator, Durham Region Transit, advising that appointments to the Durham Region Transit Advisory Committee (TAC) will be made by the Transit Executive Committee in early 2015; advising that the Committee's Terms of Reference provide for each of the eight area municipalities to nominate one public transit user representing transit stakeholder groups through their use of DRT services and /or their participation in community groups that access public transit service in Durham Region; forwarding copies of two applications received from citizens within Clarington interested in being appointed as Clarington's community representative on the Durham Region Transit Advisory Committee; and requesting Council's resolution advising of the name of Clarington's nominee on or before February 10, 2015. Resolution #C- 029 -15 Moved by Councillor Woo, seconded by Councillor Hooper That Bill Howes be nominated as the Municipality of Clarington's community representative on the Durham Region Transit Advisory Committee. "Carried" D - 3 Kristin Robinson, writing further to the delegation of Wendy Bracken at the January 12, 2015, Council meeting regarding EBR Posting #012- 1559 "Reducing Coal Use in Energy- Intensive Industries" and in particular, the burning of alternative fuels at St. Marys Cement, and Council's direction to staff to submit comments; expressing concern that Mayor Foster has suggested that Martin Vroegh, employee of St. Marys Cement assist in developing comments and that staff comments will not be approved by Council; indicating she was shocked to learn that Council had taken the position of supporting changes in regulations without conducting its due diligence to determine whether the proposal would result in lower carbon emissions; requesting to be provided with a copy of the staff comments; and, questioning where the comments would be posted so that other Clarington residents have an opportunity to review them. Council Meeting Minutes - 6 - January 26, 2015 Resolution #C- 030 -15 Moved by Councillor Partner, seconded by Councillor Cooke That Correspondence Item D — 3 from Kristin Robinson, with respect to comments on EBR Posting #012 -1559 "Reducing Coal Use in Energy- Intensive Industries ", be received with thanks. "Carried" Committee Report(s) Report #1 - General Purpose and Administration Committee Report January 19, 2015 Resolution #C- 031 -15 Moved by Councillor Woo, seconded by Councillor Traill That the General Purpose and Administration Committee Report of January 19, 2015 be approved, with the exception of Items #4, #9, #1(b) and #19. "Carried" Item #4 Resolution #C- 032 -15 Moved by Councillor Cooke, seconded by Councillor Hooper That the delegation of Lennis Trotter and Mike Chesson, regarding funding support for the Children's Safety Village, be received with thanks and referred to the 2015 Budget. "Carried" Item #9 Resolution #C- 033 -15 Moved by Councillor Neal, seconded by Councillor Traill That Report PSD- 009-15 be received; That the Zoning By -law amendment application, submitted by 2420643 Ontario Inc., be approved, as a temporary rezoning for a three -year period, as contained in Attachment 1 to Report PSD- 009 -15; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 009 -15 and Council's decision; and Council Meeting Minutes - 7 - January 26, 2015 That all interested parties listed in Report PSD- 009 -15 and any delegations be advised of Council's decision. "Motion Lost on the following recorded vote:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Neal d Councillor Partner d Councillor Traill d Councillor Woo d Councillor Cooke V Councillor Hooper Mayor Foster Resolution #C- 034 -15 Moved by Councillor Woo, seconded by Councillor Hooper That Report PSD- 009 -15 be received; That the Zoning By -law amendment application, submitted by 2420643 Ontario Inc., be approved as contained in Attachment 1 to Report PSD- 009 -15; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 009 -15 and Council's decision; and That all interested parties listed in Report PSD- 009 -15 and any delegations be advised of Council's decision. "Carried" Item #1 b Resolution #C- 035 -15 Moved by Councillor Partner, seconded by Councillor Woo That Report CLD- 003 -15 — New Smoke Free Ontario Legislation, be received for information. "Carried" Council Meeting Minutes - 8 - January 26, 2015 Item #19 Resolution #C- 036 -15 Moved by Councillor Traill, seconded by Councillor Cooke That, as part of the Clerk's report on the 2018 Municipal Elections, a flyer /handout be prepared as an insert in the Candidate's Information package for future elections regarding safety on the campaign trail; and That the insert be prepared with reference to the Federation of Canadian Municipalities' candidate safety guidelines and in consultation with Durham Regional Police Services. "Carried" Staff Report(s) There were no Staff Reports considered under this Section of the Agenda. Unfinished Business There was no Unfinished Business considered under this Section of the Agenda. By -Laws Resolution #C- 037 -15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By -laws 2015 -008 to 2015 -014 2015 -008 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the former Town of Newcastle (Former Newcastle Fire Hall, 247 King Avenue East, Newcastle) 2015 -009 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (West Diamond Properties Inc.) 2015 -010 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the former Town of Newcastle (2420643 Ontario Inc.) 2015 -011 Being a By -law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington 2015 -012 Being a By -law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington Council Meeting Minutes - 9 - 2015 -013 Being a By -law to amend Boulevard By -law 2013 -066 January 26, 2015 2015 -014 Being a By -law to appoint individuals as a Parking Enforcement Officer for Private Property (Brian Percival) (83, 87, 90, 91, 94, 98, 102, 106, 120, 124, 128, 132 and 136 Aspen Springs Drive, 72 Martin Road, 243 King Street East, 144 Queen Street, 95 Wellington Street, Connell Lane from Unit 2 to Unit 95 and Farmstead Drive from Unit 2 to Unit 6, Bowmanville); and That the said by -laws be approved. "Carried" Procedural Notice(s) of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. Other Business There was no Other Business considered under this Section of the Agenda Confirming By -Law Resolution #C- 038 -15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By -law 2015 -015, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 26th day of January, 2015; and That the said by -law be approved. "Carried" Adjournment Resolution #C- 039 -15 Moved by Councillor Partner, seconded by Councillor Cooke That the meeting adjourn at 8:19 pm. Carried Mayor Municipal Clerk Summary of Correspondence February 9, 2015 Correspondence to be Received for Information 1- 1 Minutes of the Central Lake Ontario Conservation Authority (CLOCA) dated January 20, 2015. (Copy attached) 1 - 2 Minutes of the Orono Arena Community Centre Board dated January 27, 2015. (Copy attached) 1 - 3 Minutes of the Clarington Museums and Archives Board dated January 14, 2015. (Copy attached) 1 - 4 Minutes of the Agricultural Advisory Committee of Clarington dated January 8, 2015. (Copy attached) 1 - 5 D. Bowen, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham, advising Council that on January 21, 2015, Regional Council adopted the following resolution pertaining to Municipal Representatives on Drinking Water Source Protection Committees: "a That Joint Report #2015 -J -1 be received for information; and b) That a copy of Joint Report #2015 -J -1 be forwarded to the Durham Region local area municipalities for their information." 1 - 6 D. Bowen, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham, writing to Brad Woodside, President, Federation of Canadian Municipalities, advising that on January 21, 2015, Regional Council adopted the following resolution pertaining to Progress Report: Community Climate Adaptation Plan, Phase 1: Assessment: "a) That Joint Report #2015 -J -3 of the Director of Corporate Policy and Strategic Initiatives be endorsed; b) That further work be undertaken on a Community Climate Adaptation Plan consistent with the Next Steps outlined in Joint Report #2015 -J -3, subject to continued funding through the annual budget process; and c) That a copy of Joint Report #2015 -J -3 be sent to the lower tier municipalities, Durham Area MPs and MPPs, Federation of Canadian Municipalities, and the Association of Municipalities of Ontario for their information." Summary of Correspondence - 2 - February 9, 2015 1 - 7 Michael Blake, Planning and Economic Development Department, Regional Municipality of Durham, advising nominations are being accepted until February 27, 2015, for the Durham Environmental Advisory Committee (DEAC) Environmental Achievement Awards, a program established to recognize individual or group efforts in six award categories that promote, preserve and enhance Durham's natural environment; forwarding a nomination form outlining the criteria and nomination process; and, advising that examples that may assist with nominations are available for viewing at www.durham.ca /deac. Correspondence for Direction D - 1 Autism Ontario's Raise the Flag Committee, requesting that April 2, 2015, be proclaimed "World Autism Awareness Day" and that the Municipality raise Autism Ontario's Flag to increase public awareness about Autism Spectrum Disorder (ASD), and the day -to -day issues faced by people with autism and their families. Autism Ontario is requesting the Municipality to register at http: / /bit.ly /MunRTF2015 before March 13, 2015, to participate in the campaign and to advise if a flag is required. (Motion to Proclaim and permission granted to raise the Autism Ontario's flag) D-2 Cheryl Green, Administrative and Event Facilitator, Regional Nephrology and Diabetes Programs, Lakeridge Health, requesting that March 12, 2015, be proclaimed "World Kidney Day" to promote awareness of kidney health. (Motion to Proclaim) D - 3 Cathy Crick, Treasurer, Canadian Chiari Association, requesting that September, 2015, be proclaimed " Chiari Awareness Month" to promote awareness and education of Chiari Malformation, a serious neurological condition of the brain, and to support those who suffer from Chiari; and, extending an invitation to Members of Council to join a walk on September 12, 2015, at the Heydenshore Pavilion in Whitby from 1:00 pm to 6:00 pm. (Motion to Proclaim) D-4 Garth Gilpin, Secretary- Treasurer, Historic Downtown Bowmanville Business Centre, requesting the installation of a sign at Longworth Avenue and Scugog Road, promoting the location of Historic Downtown Bowmanville. (Motion for Direction) Summary of Correspondence - 3 - February 9, 2015 D - 5 Denis Lemelin, National President, Canadian Union of Postal Workers (CUPW), advising of major changes to public postal services through the adoption of the Canada Post Plan, which will negatively impact seniors, people with mobility issues, charities, small businesses and many other people who rely on public postal services; advising CUPW wants the federal government to reverse the Canada Post Plan; and, requesting the Municipality to endorse the following resolution requesting support to save Canada Post: "Whereas Canada Post and the Conservatives are taking an axe to long- treasured postal services — killing good jobs, eliminating door -to- door delivery, drastically increasing postage rates and closing, downsizing and reducing hours at post offices; Whereas Canada Post did not properly consult on these changes, effectively eliminating any opportunity for input from the people who will be most affected; and Whereas closing and downsizing post offices, reducing post office hours, and eliminating door -to -door delivery will reduce service and eliminate thousands of jobs in communities throughout our country. Whereas Canada Post offers a public service that needs to be protected; Be it resolved that the Municipality of Clarington write a letter to the Minister responsible for Canada Post that calls on the government to reverse the changes to services announced by Canada Post, and to look instead for ways to increase service and revenues in areas such as postal banking. Be it further resolved that the Municipality of Clarington ask the Federation of Canadian Municipalities to request that the federal government consult with the public about what kind of postal service they need before allowing Canada Post to make such major changes to public postal service. (Motion for Direction) D - 6 Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax, writing to the Right Honourable Stephen Harper, Prime Minister of Canada, advising that on January 26, 2015, the Town of Ajax adopted the following resolution pertaining to Canadian Infrastructure Partnership: Whereas Ontario Premier Kathleen Wynne has called for a Canadian Infrastructure Partnership with the objective of investing 5% of the Gross Domestic Product (GDP) in infrastructure renewal; and, Summary of Correspondence - 4 - February 9, 2015 Whereas Governments in Canada are currently investing 3 to 3.5% of GDP annually in public infrastructure renewal; and, Whereas this Partnership would strengthen the Federal Government's role in enhancing Canada's Economic Union; and, Whereas, with a Federal election taking place in 2015, Premier Wynne has issued a challenge to all Federal parties and their leaders to tell Canadians how they will build a stronger Economic Union across the country, including what they will do to enhance Canada's infrastructure investments, and whether they are willing to enter into a new and ongoing commitment with the provinces to empower Canada to be more competitive and create more jobs and growth; Now therefore be it resolved that Ajax Council endorses Premier Wynne's proposal and asks all municipalities in Durham Region to do the same and advise their local MP and MPP of their support; And further, that notice of this resolution be circulated to the Region of Durham and all Durham local municipalities, the Prime Minister and the Premier, the Federal Minister of Finance, the Ontario Minister Infrastructure, the MP and MPP representing Ajax, AMO, LUMCO, CivicAction, FCM and the Ajax- Pickering Board of Trade." (Motion for Direction) D - 7 Roger DeGannes, Head, Traffic Operations, Traffic Office, Ministry of Transportation Ontario, (MTO), advising that MTO is seeking stakeholder input on whether to consider changing the default speed limit for local roads within urban areas; requesting the Municipality to provide comments and /or complete an on -line questionnaire by February 27, 2015; advising that following the public comment period, MTO will host a series of workshops to consult with municipalities and various stakeholders; and, requesting the completion of the workshop reply form on participation in future workshops. (Motion for Direction) CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY 1 — 1 MINUTES NO. 1 ANNUAL AUTHORITY MEETING Tuesday, January 20, 2015 - 5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present: Don Mitchell, Chair Bob Chapman, Vice -Chair John Aker Lome Coe Shaun Collier Joe Drumm Adrian Foster Ron Hooper Joe Neal John Neal Gerri Lynn O'Connor Pat Perkins David Pickles Nester Pidwerbecki Peter Rodrigues Tom Rowett - attended meeting at S: 0 7p Elizabeth Roy C. Darling; Chief Administrative Officer R. Catulli, Director, Corporate Services B. Boardman, Administrative Assistant/Recording Secretary H. Brooks, Director, Watershed Planning & Natural Heritage G. Geissberger, Marketing & Communications Coordinator D. Hope, Land Management & Operations Supervisor P. Lowe, Director, Watershed Stewardship & Community Outreach R. Powell, Advisor to Chief Administrative Officer P. Sisson, Director, Engineering & Field Operations G. Soo Chan, Director, Groundwater M. Stauffer, Administrative Assistant R. Wilmot, GIS Systems Supervisor The Chair called the meeting to order at 5:00 p.m. WELCOME & INTRODUCTION — P. Perkins welcomed members and staff to the 2015 annual authority meeting. Staff introduced themselves to the 2015 Board of Directors. DECLARATIONS of interest by members on any matters herein contained - NONE ADOPTION OF MINUTES Res. #1 Moved by S. Collier Seconded by J. Aker THAT the Authority minutes of November 18, 2014 be adopted as circulated. CARRIED cont' d.....2 AUTHORITY ANNUAL MEETING MINUTES — JANUARY 20, 2015 — PAGE 2 2014 IN REVIEW — P. Perkins It has been a pleasure to serve as Chair of Central Lake Ontario Conservation In 2014 and I would like to share with Board Members and staff, a number of this year's highlights: • The University of Ontario Institute of Technology, City of Oshawa and CLOCA continue to work collaboratively to implement a surface water quality monitoring program for the Oshawa Creek watershed. A report was prepared to summarize data collected in 2013 and continued monitoring activities were carried out in 2014 by UOIT students. • Land Management and Operations staff once again assisted with the delivery of the 8th annual Step Into Nature Conservation Areas Workshop for Conservation Area staff across Ontario, providing a full day'tour of Purple Woods Conservation Area, Heritage Hall and our maple syrup production facilities. • Completed acquisition of 2 properties (Gill 125 acres, Carruthers 100 acres) and received 1 property donation (Rogers438 acres) for a total of 663 acres. The donation of the Rogers tract came with a $2 million endowment to manage and maintain the property. This brings the CLOCA land acquisition total from 1998 to 2014 to 4,163 acres and total current land holdings to 6,657acres. • A release of manure in Lynde Creek resulted in a significant environmental impact and staff worked effectively to coordinate communication, remediation, water and fish sampling as well as developing a long term monitoring . program to track the fish community recovery. • Formulated preliminary comments on the Review of Provincial Greenbelt and Oak Ridges Moraine Conservation Plan in partnership with the Region of Durham and Conservation Ontario. • CLOCA incorporated the requirements from the Ministry of Environment and Climate Change (MOEECC) recently released ,4 Guide to Best Management Practices Management of Excess Soil into CLOCA's Large Fill Policy. • Completion of the consultation process with local area municipalities and other stakeholders of the Hydrogeological Assessment Conservation Authorities Guideline document to assist proponents and municipalities with the technical hydrogeological study requirements in support of development plan applications. • Hydro One Transformer Station Monitoring Cluster CLOCA Groundwater Resources staff will facilitate and participate in long teriu monitoring of groundwater resources associated with the construction of a new transformer station on Hydro One property in the Municipality of Clarington. • CLOCA staff established a satellite based telemetry rain gauge station at the Grandview Reservoir located in the Harmony Creek watershed in partnership with the Region of Durham and City of Oshawa. • Completed phase 1 construction of the Waterfront Trail through Lynde Shores Conservation Area. • Completed Oshawa Creek Floodplain Mapping Study to aid development review, regulations, and flood forecasting and warning programs. • Hosted our 39th Purple Woods Maple Syrup Festival introducing pre event online ticket purchasing, IPad based computer cash and inventory system to reduce wait time for visitors and enhance operational efficiencies. More than 9,000 people attended the festival and staff produced 970 litres of maple syrup. • Hosted our 17th Durham Children's Groundwater Festival with more than 4,200 grade 4 students attending and now acting as good water stewards in our communities. It is important to note that the projects within this report would not be possible without the support of our community partners: Region of Durham, member municipalities, community stakeholders and watershed residents. Thank you for your support and we look forward to working with all of you in 2015. T. Rowett arrived. SPECIAL PRESENTATION TO OUTGOING CHAIR & VICE -CHAIR C. Darling made a presentation to P. Perkins and P. Rodrigues and thanked them for their guidance, support and service to the Central Lake Ontario Conservation Authority. P. Perkins and P. Rodrigues left the meeting. cont'd.....3 AUTHORITY ANNUAL MEETING MINUTES — JANUARY 20, 2015 — PAGE 3 ELECTION OF OFFICERS The 2014 elected officers vacated their positions and C. Darling, Chief Administrative Officer, officiated the 2015 election of Chair. Res. #2 Moved by B. Chapman Seconded by D. Pickles THAT R. Catulli and A Sisson be' designated as scrutineers and in the event of an election, all ballots be destroyed CARRIED Authority Chair C. Darling made three calls for nominations. Nominations: B. Chapman nominated D. Mitchell Res. #3 Moved by S. Collier Seconded by J. Aker THAT nominations for the position of Authority Chair be closed. CARRIED D. Mitchell "stands" D. Mitchell was declared Authority Chair for 2015 and conducted the remainder of the meeting. Authority Vice -Chair D. Mitchell made three calls for nominations. Nominations: E. Roy nominated B. Chapman Res. #4 Moved by J. Drumm Seconded by R. Hooper THAT nominations for the position of Authority Vice -Chair be closed. CARRIED B. Chapman "stands" B. Chapman was declared Authority Vice -Chair for 2015. SIGNING OFFICERS Res. 95 Moved by J. Drumm Seconded by A. Foster THAT the Signing Officers of the Authority be any two of the following: The Chair, Vice- Chair, Chief Administrative Officer /Secretary - Treasurer, and Director of Corporate Services. CARRIED cont'd.....4 AUTHORITY ANNUAL MEETING MINUTES — JANUARY 20, 2015 — PAGE 4 SOLICITORS G. O'Connor inquired about the number of solicitors used. R. Powell explained that each law firm has a specific area of expertise, such as Section 28 Regulations, Human Resources, Real Estate, etc. Res. 46 Moved by L. Coe Seconded by R. Hooper THAT the firms Boychyn & Boychyn, Oshawa; Gardiner, Roberts, Toronto; Beard, Winter, Toronto; Hicks Morley, Toronto; and Borden Ladner Gervais, Toronto be appointed Solicitors for the Authority, as required. CARRIED BORROWING BY -LAW Res. 97 Moved by L. Coe Seconded by A. Foster THAT any two of the following: The Chair, Vice - Chair, Chief Administrative OfficerlSeeretary- Treasurer, and Director of Corporate Services of the Central Lake Ontario Conservation Authority are hereby authorized to borrow from time to time, by way ofpromissory note, from the Toronto - Dominion Bank, 4 King Street West, Oshawa, the sum or sums not exceeding .$1,000,000 to meet immediate administrative and operational expenditures until the Province of Ontario grant and/or Regional levy have been received, and to give on behalf of the said Authority a promissory note or notes, sealed with the Corporate Seal and signed by the Chair or Vice -Chair and the Chief Administrative Officer /Secretary - Treasurer and/or the Director of Corporate Services for the monies so borrowed with interest which may be paid in advance or otherwise, at a rate not exceedingprime per annum. THAT .all sums borrowed pursuant to the authority of this Resolution for the purpose mentioned herein shall, with interest thereon, be a charge upon the whole of the monies received or to be received, by the said Authority, as and when such monies are received. THAT the Chief Administrative Officer /Secretary - Treasurer and/or the Director of Corporate Services is hereby authorized and directed to apply in payment of all sums borrowed as aforesaid, together with the interest thereon, all of the monies hereinafter collected or received by the said Authority from the Province of Ontario by way of a Grant or from the Regional Levy to be made in accordance with provisions of The Conservation Authorities Act CARRIED CONSERVATION ONTARIO COUNCIL Res. 98 Moved by D. Pickles Seconded by S. Collier THAT the Chair be appointed as the Authority's representative on the Conservation Ontario Council. Alternative designates are the Vice -Chair and the Chief Administrative Officer. CARRIED ENFORCEMENT OFFICERS (i) Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation #42106 Res. #9 Moved by B. Chapman Seconded by R. Hooper THAT P. Sisson, T. Aikins, S. Gauley, J. Hetherington, D. Hope, A. Langmuir, W. Coulter and M. Guindon be appointed Enforcement Officers under the Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation #42106. CARRIED coat' d.....5 AUTHORITY ANNUAL MEETING MINUTES — JANUARY 20, 2015 — PAGE 5 ENFORCEMENT OFFICERS (continued) (ii) Conservation Areas Regulation 9101/92 Res. #10 Moved by B. Chapman Seconded by R. Hooper THAT T. Backus, H. Hirschfeld, J. Maas, B. De Waal and D. Hope be appointed Enforcement Officers under the Conservation Areas Regulation #101192. CARRIED CORRESPONDENCE (1) Correspondence from Regional Municipality of Durham, D. Bowen, Regional Clerk Re. Appointments to the Central Lake Ontario Conservation Authority (Schedule 12 -1) . (2) Correspondence from Ministry of Natural Resources and Forestry, Minister Bill Mauro Re: Ministry's Plan Outlining Priority Areas (Schedule 12 -2 to 12 -3) Res. 911 Moved by L. Coe Seconded by N. Pidwerbecki THAT the above correspondence items be received for information. CARRIED DEVELOPMENT REVIEW & REGULATION (1) Staff Report 45260 -15 (Schedule 13 -1 to 13 -5) Re: Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses - November 1 to December 31, 2014 Res. #12 Moved by B. Chapman Seconded by A. Foster THAT staff report 5260 -I5 be received for in/orma6orz. CARRIED DIRECTOR, ENGINEERING AND FIELD OPERATIONS (1) Staff Report 95262 -15 (Schedule 14 -1 to 14 -3) RE: Highway 401 — Brock Road to Courtiee Road, Floodplain Concerns A.Foster, B. Chapman and D. Mitchell made inquiries. P. Sisson responded. Discussion ensued. Res. 913 Moved by R. Hooper Seconded by L. Coe THAT Staff Report #5262 -15 be received for information; THAT the Ministry of Transportation be advised of the concerns raised and encouraged to fully examine flooding of Highway 401 and measures to relieve flooding through the Highway 401 - Brock Road to Courtice Road Environmental Assessment and Preliminary Design Study; and, THAT Report#5262 -15 be copied to the Toronto & Region Conservation Authority, Municipality of Clarington, City of 0shawa, Town of Whitby, Town of Ajax, City of Pickering and the Region of Durham. CARRIED cont'd 6 AUTHORITY ANNUAL MEETING MINUTES — JANUARY 20, 201.5 — PAGE 6 DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE (1) Staff Report 95261 -15 (Schedule 15 -1 to 15 -3) Re: Donation of Rogers Property G. O'Connor, A. Foster and Joe Neal made inquiries. C. Darling and H. Brooks responded. Discussion ensued. Res. #14 Moved by Joe Neal Seconded by John Neal THAT the property donated to CLOCA by Gay Rogers be named the Rogers Traci. CARRIED Res. #15 Moved by L. Coe Seconded by S. Collier THAT Staff Report #5261 -15 be received for information; and, THAT Gay Rogers be thanked for her generous donation. CARRIED (2) Staff Report 45264- 15(Schedule 15 -4 to 15 -8) Re: Management and Monitoring Needs at Oshawa Second Marsh ti B. Chapman noted that at the January 20, 2015 Special Budget Deliberation Council Meeting at the City of Oshawa, $25,000 was included in the Community Services Budget for Second March monitoring. J. Aker, J. Drumm and D. Mitchell made inquiries., C. Darling responded. Discussion ensued. Res. #16 Moved by L. Coe Seconded by S. Collier THAT Staff Report #5264 -15 be received; THAT, in an effort to improve the overall health of Oshawa Second Marsh, a drawdown of the marsh be undertaken during the Spring of 2015; THAT CLOCA monitor the drawdown and recovery of the marsh; THAT long term annual monitoring provides essential information regarding the health of the marsh and that a long term annual monitoring program of Oshawa Second Marsh continue to be conducted by CLOCA; THAT CLOCA seek funding from the City of Oshawa to conduct annual monitoring of Oshawa Second Marsh; and, THAT CLOCA staff be authorized to enter into the necessary agreements or undertakings with the City of Oshawa to facilitate funding of Oshawa Second Marsh monitoring. CARRIED (3) Staff Report 95263 -15 (Schedule 15 -9) Re: Funding Received to Conduct Coastal Wetland Projects Res. #17 Moved by L. Coe Seconded by S. Collier THAT Report #5263 -15 be received; and, THAT CLOCA staff be authorized to enter into the necessary agreements with the funding partners. CARRIED cont'd 7 AUTHORITY ANNUAL MEETING MINUTES — JANUARY 20, 2015 — PAGE 7 DIRECTOR, GROUNDWATER RESOURCES (1) Staff Report #5266 -15 (Schedule 16 -1 to 16 -4) Re: 2014 Annual Report of the Office of the Auditor General of Ontario - Funding Source Water Protection Initiative Joe Neal, A. Foster, J. Drumm, G. O'Connor made inquiries. C. Darling responded. Discussion ensued. Res. #18 Moved by L. Coe Seconded by B. Chapman THAT staff report #5266 -15 be received for information. CARRIED DIRECTOR, CORPORATE SERVICES (1) Staff Report #5258-15 (Schedule 17 -1 to 17 -5) Re: 2015 Proposed Fees for Authority Services and Programs, Regulation Administration and Plan Review Services Joe Neal, A. Foster, D. Pickles, T. Rowett, D. Mitchell made inquiries. C. Darling and P. Sisson responded. Discussion ensued. Res. #19 Moved by A. Foster Seconded by B. Chapman THAT Staff Report #5258 -15 be received; and, THAT the 2015 Proposed Fees for Authority Services and Program, Regulation Administration and Plan Review Services be adopted, effective February 1, 2015. AMENDMENT Moved by J. Aker Seconded by A. Foster THAT the Vehicle Seasons Pass — All Areas be increased to $60.00. RES. #19 CARRIED, AS AMENDED (2) Staff Report #5265 -15 (Schedule 17 -6) Re: 2015 Preliminary Operating Budget C. Darling and R. Catulli made a presentation to the Board. Discussion ensued. Res. #20 Moved by L. Coe Seconded by J. Aker THAT the matter be referred to Staff for more details; THAT Staff meet with Regional Finance for budget deliberations; and, THAT the matter be brought back to the CL0CA Board at a Special Meeting, prior to the Finance & Administration Committee meeting on February 24 & 25, 2015. CARRIED coat' d.....8 AUTHORITY ANNUAL MEETING MINUTES — JANUARY 20, 201.5 — PAGE 8 CHIEF ADMINISTRATIVE OFFICER (1) Staff Report #5257-15 (Schedule 18 -1) Re: Common Membership —Different Boards Res. 921 Moved by L. Coe Seconded by S. Collier THAT the Chair, Vice Chair and members of the Central Lake Ontario Conservation Authority for 2015 be the Chair, Vice Chair and members of the Central Lake Ontario Conservation Fund for 2015 and the Chair, Vice Chair and members of the Central Lake Ontario Source Protection Authority for 2015. CARRIED (2) Staff Report 95259 -15 (Schedule 18 -2 to 18 -6) Re: Conservation Ontario Positioning on the Upcoming Provincial Growth Plan Review Res. #22 Moved by B. Chapman , Seconded by G. O'Connor THAT Staff Report #5259 -15 be received for information. CARRIED MUNICIPAL AND OTHER BUSINESS Joe Neal inquired about monitoring of the well at the Clarington Hydro One Transfer Station. C. Darling and G. Soo Chan responded. Discussion ensued. - R. Catulli circulated Staff Report 95247 -14 from CLOCA Board meeting held on November 18, 2014 (Schedule H -1 and H -2) and made a presentation to the Board. Discussion ensued. C. Darling noted that staff conducted a poll regarding attendance at the February 24, 2015, 5:00 p.m. CLOCA Board Meeting, which coincides with the 2015 OGRA -ROMA conference. It was determined that a quorum would be met with nine CLOCA Board Members attending the February 24`b CLOCA Board meeting. ADJOURNMENT Res. #23 Moved by John Neal Seconded by J. Aker THAT the meeting adjourn. CARRIED The meeting adjourned at 6:58 p.m. Present: John Witheridge Rorie Woods Jackie Moore MINUTES ORONO ARENA COMMUNITY CENTRE BOARD January 27, 2015 Elaine Dillon Gord Lowery Laverne Boyd 1 -2 Regrets: Michael Di Lella Willie Woo Wendy Partner Call to order by John Witheridge at 7:23 p.m. Agenda: presented by: John Witheridge Moved to accept: Elaine Dillon Seconded: Jackie Moore Passed Minutes from October 21, 2014 meeting: presented by Jackie Moore Motion to accept as received: Laverne Boyd Seconded: Gord Lowery Passed Financial Report distributed January 23, 2015 by email and attached to this report. Presented by Rorie Woods. Rorie explained that not all bills come incurred 2014 are paid in 2014. Services /work performed near the end of 2014 may not be billed in 2014 but in 2015. Motion to accept the financial report without prejudice: Rorie Woods Seconded: Elaine Dillon Passed New Business: This Year's meeting dates will be: • Tuesday, April 21, 2015 at 7:30 p.m. • Tuesday, June 23, 2015 at 7:30 p.m. • Tuesday, October 20, 2015 at 7:30 p.m. Motion to accept the meeting dates: Laverne Boyd Seconded: Gord Lowery Passed Motion to adjourn at 7:42 pm: John Witheridge Seconded: Laverne Boyd Passed Next Meeting: April 21, 2015 at 7:30 pm. John Witheridge Chairperson 1 -3 Ca1-i11"l n N]t1seun7s To illuminate Clarington and its heritage through lasting and meaningful experiences' with artifacts, exhibitions and programmes that inspires future generations and enlivens our community BOARD MEETING MINUTES January 14, 2015 Sarah Jane Williams Heritage Centre 62 Temperance Street Bowmanville, Ontario Present: J. Witheridge S. Laing O. Casimiro G. Humes (7:32) B. Seto J. Neal M. Morawetz M. Carlton J. Cashin -Oster Mayor A. Foster M. Adams (ED) Regrets: C. Morgan 1. Call to Order: The ED called the meeting to order at 7:04 p.m. 2. Adoption of Agenda: THAT: the agenda be adopted with changes. Moved by: . J. Witheridge Seconded by: B. Seto MOTION CARRIED 3. Disclosure of Interests: No interests were disclosed: 4. Discussion of Secretary Position Reviewed history, policy, board member experience, shared position. THAT: position of secretary be created and filled by a sitting board member until the new board sits. Moved by: B. Seto MOTION CARRIED Seconded by: A. Foster THAT: M. Morawetz and O. Casimiro be nominated for shared secretarial duties until the new board sits. Moved by: B. Seto MOTION CARRIED 5. Election of Officers Seconded by: J. Witheridge THAT: terms of the existing officers be extended until the new board is formed as appointed by council. Moved by: A. Foster Seconded by: S. Laing MOTION WITHDRAWN following discussion of Bylaws, and Governance Policy from June 11, 2014. ED opened the process by reviewing the understanding that these positions will stand until the new board is formed as appointed by council sometime in 2015 as discussed. ED called for nominations for Chairperson. That: nominations for chairperson be closed with two names brought forward. Moved by: J. Neal Seconded by: J. Cashin -Oster ED congratulated B. Seto as Chairperson ED called for nominations for Vice Chairperson. That: nominations for vice chairperson be closed with two names brought forward. J. Witheridge declined. Moved by: J. Neal Seconded by: J. Witheridge ED declared J. Cashin -Oster as Vice Chairperson ED called for nominations for Finance Chairperson. That: nominations for finance chairperson be closed with one name brought forward. Moved by: A. Foster Seconded by: J. Neal ED declared G. Humes as Finance Chairperson ED called for nominations for Collections Chairperson. That: nominations for collections chairperson be closed with one name brought forward. Moved by: J. Witheridge Seconded by: J. Neal ED declared S. Laing as Collections Chairperson ED called for nominations for Property Chairperson. That: nominations for property chairperson be closed with two names brought forward. M. Morawetz and O. Casimiro declined. Moved by: J. Witheridge Seconded by: J. Neal That: accept offer by J. Neal to stand as property chairperson, all nominations be closed, new slate of officers be accepted, and ballots be destroyed. Moved by: J. Witheridge Seconded by: M.Carlton ED declared J. Neal as Property Chairperson MOTIONS CARRIED Chairperson B. Seto took the remainder of the meeting. 6. Correspondence No correspondence was received. 7. Announcements A. Foster announced the Mayor's Annual Gala taking place Saturday, Feb. 7, 2015 at the Clarington Library, Bowmanville Branch. Tickets $50. All proceeds to benefit A Gift of Art and the Visual Arts Centre of Clarington: M. Morawetz announced with great sadness the passing of Camille Lou Anne Coombes, one of the founding members of ACO - Clarington. Camille was a bright light for many community causes including ACO and in particular, Camp 30, wife, and mother of two young boys. Her Celebration of Life Service would be held at St. Paul's United Church, Bowmanville on Saturday, Jan. 17 at 3 p.m. Donations to the charities of Camille's choice can be made through Northcutt Elliott Funeral Chapel. 8. Approval of Minutes THAT: the Board meeting of Dec. 10, 2014 minutes be approved. Moved by: J. Neal Seconded by: S. Laing MOTION CARRIED 9. Business Arising from Minutes Staff Compensation Review / Revision requested by B. Seto. Discussion included ongoing work by ED regarding tasks, job descriptions and titles in existence, and CMA 2015 Compensation Survey to be completed in 2015. This work would be an information piece useful in future planning including a revision of the Strategic Plan including realistic goals and objectives, and financial responsibility for the organization creating a sound business plan. THAT: the ED be charged with a comprehensive review of roles and compensation before the next budget, of all other staff, without restricting the ED's current staffing plans. Moved as amended by: B. Seto Seconded by: J. Neal MOTION CARRIED 10. Executive Director's Report - Report submitted by M. Adams ED Summary included priorities for early 2015 based on highlights from late 2014 and work so far since hire, including the policy book found without signatures as required, and the museum's position within the Municipality. We are a corporation of the Municipality according to the Municipal Act. Focus items included: • Museum Structure & Policy • Municipal, Community & Corporate Relations • Exhibit, Event & Programming • Fundraising, Sponsorship & Marketing • Staffing / Volunteering A board orientation is being planned. ED believes we need to review the Strategic Plan done in early 2013. It is too ambitious for our resources and must become more realistic if we are to be successful. THAT: the Executive Director's report be accepted as submitted. Moved by: J.,Neal MOTION CARRIED 11. Committee Reports Seconded by: O. Casimiro a) Finance Report — Report Submitted by G. Humes A complete reconciliation has been requested of the municipal staff of the museum books in order to start the new fiscal year with a clean slate. The budget was approved allowing some flexibility at the last board meeting. O. Casimiro, G. Humes, M. Adams ED, and C. Taws have been working together to create work sheets including financial information that will be useful in planning with the target of end Feb. There are 3 buildings /properties with costs /programming at each to consider. Books will remain in Municipal hands for 9 months more. THAT: the Financial Report be accepted as submitted. Moved by: J. Neal MOTION CARRIED Seconded by: J. Witheridge b) Collections Report — S. Laing said that a written report will be ready for the next board meeting in February. c) Membership Report — B. Seto stated 73 individual memberships and 9 corporate memberships as previously reported. d) Property Report — M. Morawetz stated no report this month. e) Friends Report — S. Laing stated no report this month. 12. New Business: a) New Policies — Criminal Record Check Policy THAT: Criminal Record Check Policy be approved as submitted. Moved by: G. Humes MOTION CARRIED Seconded by: O. Casimiro Staff criminal record checks are already in progress and will be required ongoing. - Finance Policy Signing Authority Policy THAT: Finance Policy Signing Authority Policy be approved as submitted. Moved by: G. Humes MOTION CARRIED Seconded by: A. Foster b) Approve Michael Adams as signee by consensus as discussed. Note of clarification — Bylaws state that the museum board cannot do anything financially that ties the hands of the municipality (example - 5 year contract on services perhaps). Bylaws guide all policies of the board and should always be referred to for clarification. c) Doors Open Clarington 2015 — M. Morawetz asked that the Museum Board members and ED approve participation of Clarke Museum on the 2015 tour. DOC is set of Saturday, June 13, 2015 and will focus on the north central area of Clarington including the villages of Leskard and Kirby. Other sites being pursued include Brimacombe, Mosport, Kirby United Church, and several historic homes and trails. Consensus to participate. M. Morawetz will follow up with ED regarding details and programming. 13. Date and Place of Next Board Meeting The next meeting will be held, Wednesday Feb. 11, 2015 at the Sarah Jane Williams Heritage Centre at 7 p.m. 14. Adjournment: THAT: the meeting adjourned Moved by: G. Humes MOTION CARRIED Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives 1 -4 Agricultural Advisory Committee of Clarington Meeting Thursday, January 8th, 2015 Members Present: John Cartwright Brenda Metcalf Tom Barrie Mary Ann Found Les Caswell Eric Bowman Ted Watson Don Rickard Jenni Knox Councillor Partner Regrets: Mark Bragg, Elgin Greenham Staff:. Mitch Morawetz Guests: Sheila Hall and Laura Wood from the Clarington Board of Trade Ted welcomed all to the meeting. Adoption of Agenda 015 -01 Moved by Mary Ann Found, seconded by Eric Bowman "That the Agenda for January 8th, 2015 be adopted. Carried Approval of Minutes 015 -02 Moved by Eric Bowman, seconded by Brenda Metcalf, "That the minutes of the December 11th, 2014 meeting be approved" Carried Guests: Sheila Hall and Laura Wood from Clarington Board of Trade Speaking to the Committee on the topic of Clarington Board of Trade memberships for farms and agribusiness. The Board has been discussing what the Clarington Board of Trade can offer to the agricultural community and what the agricultural community has to offer to the Clarington Board of Trade and its members. Currently the Clarington Board of Trade offers business, non - profit and student memberships. What about a farm membership? The Clarington Board of Trade wants to provide programming to satisfy the needs of the agriculture community in Clarington. It is an excellent networking opportunity for farmers. The Clarington Board of Trade wants to tell Clarington's agricultural story. Don Rickard joined the Clarington Board of Trade after becoming the Agricultural Advisory Committee of Clarington rep to the Clarington Board of Trade. Don is about to become the President of the Clarington Board of Trade. He says that the Clarington Board of Trade membership that he holds offers him good value for the cost of membership. Les Caswell suggested that the Clarington Board of Trade offer farms a trial membership and trial newsletter subscription. Laura Wood discussed member benefits with the Committee and reminded everyone about the upcoming Agricultural Summit to be held at the Canadian Tire Motorsport Event Centre on March 17tH Ted thanked Sheila and Laura for joining us. Business Arising from Minutes The Neonics submission to EBR has been drafted, there was additional discussion and it will be updated to reflect the comments of the committee that it should be science driving the decision making, not emotion. Committee members would like the letter submitted to Ministers of Agriculture and Environment. Ted will ask Council for endorsement of the Committee letter when he presents at General Purpose and Administration Committee. Correspondence and Council Referrals Letter from Granville Anderson to Jeff Leal on Neonics posting to EBR, stressing committee views on scientific basis. Liaison Reports Durham Agricultural Advisory Committee — Lake Simcoe Protection Plan — There is a different funding framework for the projects related to this Protection Plan (e.g. than Greenbelt or Oak Ridges Moraine), the result is a funding disparity within Durham. Economic Development is assisting in trying to secure a kosher chicken processing plant — looking for an existing site /location in Durham. Durham Agricultural Advisory Committee Tour — September 10th — No location determined as of yet. Durham Region Federation of Agriculture — No report. Clarington Board of Trade — Ag. Summit is March 17th, 2015 at Canadian Tire Motorsport Event Centre. Other Business Tour of Colborne site (joint with Clarington Board of Trade) has been delayed until the fall as the kitchen equipment is not scheduled to be installed until this summer. Soil and Crop meeting January 9, 2015. Agricultural Advisory Committee of Clarington January 8 th, 2015 Future Agendas Central Lake Ontario Conservation Authority — Chris Darling on their recent land purchases John Cartwright moved to Adjourn Next Meeting, February 12'", 7:30 p.m. Room 1C at Municipal Administrative Office - Friends of the Greenbelt Foundation Agricultural Advisory Committee of Clarington January 8t', 2015 Report #1 Report to Council Meeting of February 9, 2015 Subject: General Purpose and Administration Committee Meeting of Monday, February 2, 2015 Recommendations: 1. Receive for Information (a) PSD- 011 -15 Year End Report on Planning Activities for 2014 2. David Stuckless, Magnetsigns, Regarding a Mobile Sign Company Licence That the 2015 Mobile Sign Licence of David Stuckless be renewed with the proviso that Mr. Stuckless sign a "last chance agreement" to the satisfaction of Staff; and That, if there are any further violations, the licence will be revoked immediately. 3. Peggy Brain, Regarding By -law 93 -144, Sidewalk Snow Removal and Clearing That the matter of sidewalk snow removal, for all of the sidewalks in the Municipality of Clarington, .be referred to Staff for a report regarding the cost to the Municipality to clear all of the sidewalks in Clarington. 4. Street Names in Farsight Homes Subdivision, Bowmanville That Report PSD- 010 -15 be received; That Council authorize the use of names associated with the Bowmanville Zoo in the draft approved plan of subdivision S -C 2005 -002; and That the Bowmanville Zoo, Farsight Homes and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623 -3379 Report #1 - 2 - February 9, 2015 5. Refreshment Vehicles /Municipal Peddlers Permits That Report CLD- 002 -15 be received; That Clarington Refreshment Vehicle By -law 2004 -114, be repealed and the By -law included as Attachment 1 to Report CLD- 002 -15, be approved with the addition of the following: "Section 2.13(3) Notwithstanding clause 1(a) above, the Municipal Clerk may issue a licence for a period not exceeding 4 consecutive days if the owners or operators of all eating establishments within 60 meters of the proposed location of the refreshment vehicle consent to the issuance and all other requirements for issuance have been met." That the amendments to the Clarington Municipal Peddlers By -law 2005 -206, proposed in the By -law as Attachment 2 to Report CLD - 002 -15, be approved with the addition of 2.13(3) (from update memo); That Staff be directed to pursue zoning refinements for refreshment vehicles as detailed in Section 3.3 of Report CLD- 002 -15; and That all interested parties listed in Report CLD- 002 -15 and any delegations be advised of Council's decision. 6. Appointment to the. Durham Trail Coordinating Committee That Report CLD- 007 -15 be received; That Paul Davidson be nominated as the Municipality of Clarington's appointee to the Durham Trail Coordinating Committee; and That all interested parties listed in Report CLD- 007 -15 be advised of Council's decision. 7. Amendment to the Voting Process That the appointments policy be amended such that, if an appointment or appointments for a committee of board is pulled at Council, the procedure as outlined in the procedure for General Purpose and Administration Committee shall be repeated at Council, with all applicants being listed on the first ballot. Report #1 - 3 - February 9, 2015 8. Clarington Public Library — Courtice Branch Expansion That Report COD - 001 -15 be received; That Dalren Limited, Cobourg, Ontario, with a revised total bid amount of $713,846.40 (net H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015 -2, be awarded the contract for Clarington Public Library — Courtice Branch Expansion as required by the Municipality of Clarington, Community Services Department; That the total funds required, in the amount of $820,923.36, be drawn from Account #110 -62- 440 -85511 -7401 broken down as follows: $713,846.40 contract award and $107,076.96 contingency; That the Director of Finance/Treasurer be authorized to make application to the Region of Durham for a debenture in the amount of approximately $990,000.00 (to include construction, architect, furnishings, etc.) plus debenture costs to be financed, to the maximum amount allowable, from future development charges; and That all interested parties listed in Report COD - 001 -15 and any delegations be advised of Council's decision. 9. Priority-Green Clarington - Green Development Standards, Guidelines and Incentives That Report COD - 002 -15 be received; That the proposal received from Macaulay Shiomi Howson Limited and BrookMcllroy, being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014 -16, *be awarded the contract for the Green Development Standards, Guidelines and Incentives with a bid amount of $67,853.57 (net H.S.T. Rebate); That the funds required,.in the amount of $67,853.57, be drawn from Account #100 -50 -X- 10542 -7520 relating to Priority Green Clarington; and That all interested parties listed in Report COD - 002 -15 and any delegations be advised of Council's decision. Summary of By -laws February 9, 2015 By -laws 2015 -016. Being a By -law to licence Refreshment Vehicles within the Municipality of Clarington (Item 5 of Report #1) 2015 -017 Being a By -law to amend By -Laws #2005 -206, # 2014 -020 and 2014 -021 (Item 5 of Report #1) . Clerk's Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905- 623 -3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: February 6, 2015 Subject: Council Meeting Agenda — February 9, 2015 -- Update File: C05.Council Please be advised of the following add itionslcorrections: Correspondence to be Received for Information 1 - 8 Dan Borowec, Chair, Nominating Committee, Durham College Board of Governors, requesting Council's assistance in the recruitment of three members of the public to serve in a voluntary capacity as external governors for a three -year term commencing September 1, 2015. 1 - 9 Andrea Kausel, Project Manager, Capstone Power Development, advising that on January 30, 2015, the Ministry of Environment and Climate Change (MOECC) issued a Renewable Energy Approval for the ZEP Wind Farm Ganaraska project; forwarding a copy of the approval document; and, advising the decision has been posted to the Environmental Registry (EBR), registry number 012 -0793, http:11www.ebr.gov.on.cal. Correspondence for Direction D - 8 Cheryl Bandel, Deputy Clerk, Regional Municipality of Durham, requesting appointment of one Regional Council Member and 1 citizen member to the Durham Trail Coordinating Committee. (See Item 6 of Report #1) (Motion for Direction) Committee Report(s) Item 5 Attached please find a Memorandum from the Municipal Clerk providing an update regarding the meeting held with interested parties concerning the Proposed Refreshment Vehicle By -law. CLERK'S DEPARTMENT MEMO Staff Report(s) PAGE 2 Confidential Report LGL -003 -15 -- ZEP Wind Farm Ganaraska Renewable Energy Approval No. 1426- 9RWTSS (Distributed Under Separate Cover) Attached for Members of Council is the Final Consolidated Agenda. CAGIcf c: F. Wu, Chief Administrative Officer Department Heads Leading the FF'iry TO: Mayor Foster and Members of Council FROM: A. Greentree, Municipal Clerk DATE: February 6, 2015 RE: Proposed Refreshment Vehicle By -law Update regarding meeting with Interested Parties Our File No.: C01.GE ! P09.RE This memo is further to my commitment, which I expressed at Monday's GPA meeting, to meet with interested parties regarding the proposed new Refreshment Vehicle By -law Staff met on Wednesday with the interested parties. This was a very positive meeting during which the proposed by -law was discussed in detail. The bulk of the conversation really focussed on the administrative processes pertaining to special events. The following details the outcome of the discussion. . 1. Appendix A to the proposed by -law (Licence Fees) needs to be amended to add: "Participation in a Special Event — Currently licensed in Durham Region $25.00 per vehicle" (As was detailed in Report CLD- 002 -15) 2. The proposed administrative process for participation in special events (as detailed in section 3.5 of Report CLD -002 -15) was going to prove problematic for some organizations, and as such it was agreed by staff and the organizations represented at the meeting, that the process would amended as follows: The organizer of the special event shall provide a list of anticipated applicants to staff. Staff will ensure the organizers have the necessary application package and/or link to the electronic version of the application package to distribute to their applicants. Applicants will submit their complete application package along with their licence fee to staff. Staff will process the applications as they are received and shall notify the organizers as time permits of any deficiencies in an application. Two weeks prior to the event, staff will notify the organizers of any outstanding applications or application deficiencies. The organizers will contact the applicants to prompt them to apply / remedy their application deficiencies. Generally speaking, applications for participation in a special event must be submitted two weeks in advance of the event to ensure sufficient processing time. -2- While all interested party groups were not represented at the meeting on Wednesday, staff believes that the proposed administrative processes will be received without issue. Based on the outcome of the meeting staff are recommending that the matter be pulled at Council and that the following resolution be passed which incorporates the $25 fee for special events licences for those operators holding a current valid licence within Durham Region. That Report CLD- 002 -15 be received; That Clarington Refreshment Vehicle By -law 2004 -114, be repealed and the By -law included as Attachment 1 to Report CLD - 002 -15, be approved with the addition of the following: "Section 2.13(3) Notwithstanding clause 1(a) above, the Municipal Clerk may issue a licence for a period not exceeding 4 consecutive days if the owners or operators of all eating establishments within 60 meters of the proposed location of the refreshment vehicle consent to the issuance and all other requirements for issuance have been met. "; and "Appendix A - special event licence fee of $25.00 for those currently licensed in Durham Region" That the amendments to the Clarington Municipal Peddlers By -law 2005- 206, proposed in the By -law as Attachment 2 to Report CLD - 002 -15, be approved with the addition of 2.13(3) (from update memo); That Staff be directed to pursue zoning refinements for refreshment vehicles as detailed in Section 3.3 of Report CLD -002 -15; and That all interested parties listed in Report CLD -002 -15 and any delegations be advised of Council's decision. CAG Council Agenda Date: Monday, February 9, 2015 Time: 7:00 PM Place: Council Chambers FINAL The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. Meeting Called to Order Invocation Disclosure of Pecuniary Interest Announcements Adoption of Minutes of Previous Meeting(s) Minutes of a regular meeting of Council January 26, 2015 Presentations There are no Presentations scheduled for this meeting Delegations There are no Delegations listed as of the time of publication Communications Receive for Information I - 1 Minutes of the Central Lake Ontario Conservation Authority (CLOCA) dated January 20, 2015 1 - 2 Minutes of the Orono Arena Community Centre Board dated January 27, 2015 1 - 3 Minutes of the Clarington Museums and Archives Board dated January 14, 2015 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623.3379 F (905)623.3330 Council Agenda - 2 - February 9, 2615 1-4 Minutes of the Agricultural Advisory Committee of Clarington dated January 8, 2615 1 - 5 D. Bowen, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham - Municipal Representatives on Drinking Water Source Protection Committees 1 - 6 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Progress Report: Community Climate Adaptation Plan, Phase 1: Assessment 1 - 7 Michael Blake, Planning and Economic Development Department, Regional Municipality of Durham - Durham Environmental Advisory Committee (DEAC) Environmental Achievement Awards 1 - 8 Dan Borowec, Chair, Nominating Committee, Durham College Board of Governors — Recruitment of External Governors 1 - 9 Andrea Kausel, Project Manager, Capstone Power Development - Renewable Energy Approval for the ZEP Wind Farm Ganaraska Project Receive for Direction D - 1 Autism Ontario's Raise the Flag Committee — Request for Proclamation of "World Autism Awareness Day" and Flag- raising D - 2 Cheryl Green, Administrative and Event Facilitator, Regional Nephrology and Diabetes Programs, Lakeridge Health — Request for Proclamation of "World Kidney Day" D - 3 Cathy Crick, Treasurer, Canadian Chiari Association — Request for Proclamation of "Chiari Awareness Month" D - 4 Garth Gilpin, Secretary- Treasurer, Historic Downtown Bowmanville Business Centre — Request for Installation of Sign D - 5 Denis Lemelin, National President, Canadian Union of Postal Workers (CUPW) — Request for Support to Save Canada Post D - 6 Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax — Canadian Infrastructure Partnership D - 7 Roger DeGannes, Head, Traffic Operations, Traffic Office, Ministry of Transportation Ontario, (MTO) — Consultation on Ontario's Default Speed Limit D - 8 Cheryl Bandel, Deputy Clerk, Regional Municipality of Durham - Appointments to the Durham Trail Coordinating Committee Council Agenda - 3 - February 9, 2015 Committee Report(s) General Purpose and Administration Committee Report of February 2, 2015 Staff Report(s) Confidential Report LGL -003 -15 — ZEP Wind Farm Ganaraska Renewable Energy Approval No. 1426- 9RWTSS (Distributed Under Separate Cover) Unfinished Business By laws Procedural Notice(s) of Motion Other Business Confirming BV-Law Adjournment